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ORGANIZATIONAL MEETING AGENDA
Alpine USD
January 08, 2019 5:30PM
Administrative Services Annex, 43 Hawkside Drive, Markleeville, CA 96120

1. CALL TO ORDER / ROLL CALL / PLEDGE OF ALLEGIANCE
Quick Summary / Abstract:
The Governing Board reserves the right to take items in a different order to accomplish business in the most efficient manner.
Minutes:
Amy Mecak called the meeting to order at 5:30 pm and led the Pledge of Allegiance.
1.A. Agenda Approval
Actions:
Motion
Passed with a motion by Rachael Brothers and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
2. HEARING OF THE PUBLIC
Quick Summary / Abstract:

The law allows the public to address the Governing Board on any matter, whether or not it is on the agenda, but the law prohibits action by the Governing Board on nonagenda items.  Board Bylaw 9323 states that “Individual speakers shall be allowed three minutes to address the Board on each agenda or nonagenda item.  The Board shall limit the total time for public input on each item to 20 minutes.  With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional person speak only if they have something new to add.”
Minutes:
There was no public comment
3. ELECTION OF BOARD OFFICERS
Actions:
Motion
Trustee Mecak turned the meeting over to Dr Patrick Traynor who asked for nominations for Board President. Nani Ellis nominated Trustee Mecak for Board President. Passed with a motion by Ms. Nani Ellis and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
Motion
President Mecak asked for nominations for Clerk to the Board. Trustee Brothers was nominated. Passed with a motion by Mr. John Baker and a second by Ms. Nani Ellis.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
Motion
Motion to direct Secretary to the Board to inform appropriate agencies of of the new Alpine County Board of Education Officers. Passed with a motion by Rachael Brothers and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
4. BUSINESS
4.A. Approval of the 2019 Authorized Agents
Actions:
Motion
Motion to authorize 2019 Authorized Agents. Passed with a motion by Rachael Brothers and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
Attachments:
Authorized Agents
4.B. Approval of the 2019 Board Meeting Calendar
Actions:
Motion
Motion to schedule regular board meetings on the second Thursday of each month. Passed with a motion by Ms. Nani Ellis and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
Motion
Motion to start regular board meetings at 4:30 pm. Passed with a motion by Rachael Brothers and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
4.B.1. 2019 Board Meeting Calendar Proposal
Minutes:
The Governance Calendar for 2019 will be reviewed and aligned with CSBA recommendations, legal due dates, and other appropriate timing within our district guidelines. Lia Story will update the Governance Calendar with new meeting days and times. This update will be brought provided during February board meeting.
Attachments:
2019 Board Calendar
5. BOARD PRESIDENT APPOINTMENTS
Minutes:
President Mecak explained each committee and her suggestions for board member placement on each committee. Ms Mecak also recommended dissolving the strategic Planning Committee.
5.A. Two Board Representatives to the District Budget Advisory Committee
Actions:
Motion
Motion for Trustees Mecak and Bill to be Board Representatives on the District Budget Advisory Committee. Passed with a motion by Ms. Nani Ellis and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
5.B. Two Board Representatives to the District Facilities Advisory Committee
Actions:
Motion
Motion for Trustees Baker and Brothers to be Board Representatives on the District Facilities Advisory Committee. Passed with a motion by Ms. Nani Ellis and a second by Ms. Amber Bill.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
5.C. Two Board Representatives to the District/School Safety Committee
Actions:
Motion
Motion for Trustees Baker and Ellis to be Board Representatives on the District/School Safety Committee. Passed with a motion by Rachael Brothers and a second by Ms. Amber Bill.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
5.D. Two Board Representatives to the Strategic Planning Board Subcommittee
Actions:
Motion
Motion to dissolve the Strategic Planning Board Subcommittee. Passed with a motion by Rachael Brothers and a second by Ms. Nani Ellis.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
6. INFORMATION/DISCUSSION ITEMS
6.A. Review Governance Handbook
Minutes:
President Mecak asked the board to take a look at the Governance Handbook and look closely at the values and norms on page four.
Attachments:
Governance Handbook - Revised 6-2018
7. HEARING OF THE PUBLIC
Minutes:
No Public Comment
8. ADJOURNMENT
Actions:
Motion
Motion to adjourn. Passed with a motion by Ms. Nani Ellis and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
Minutes:
Meeting was adjourned at 6:07 pm

The resubmit was successful.