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REGULAR MEETING AGENDA
Alpine USD
March 12, 2019 4:30PM
Hung-A-Lel-Ti New Community Building, 96 Washoe Blvd, Woodfords, CA 96120 / Board Member Nani Ellis appearing telephonically from location: 1441 Canyon Del Ray, Seaside, CA 93955 Room 910

1. CALL TO ORDER / ROLL CALL / PLEDGE OF ALLEGIANCE
Quick Summary / Abstract:
The Governing Board reserves the right to take items in a different order to accomplish business in the most efficient manner.
Minutes:
President Mecak called the meeting to order at 4:31 pm
1.A. Agenda Approval
Actions:
Motion
Motion to approve the agenda Passed with a motion by Mr. John Baker and a second by Rachael Brothers.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
2. CLOSED SESSION ITEMS
Quick Summary / Abstract:
Welcome to a meeting of the Alpine County Unified School District Board of Trustees.  At this time, the Board of Trustees will listen to communication from the public on any Closed Session items.  Please limit comments to three minutes per person.
2.A. Announcement of Items to be Discussed in Closed Session
Minutes:
President Mecak announced items in closed session
2.B. Public Comment on Items to be Discussed in Closed Session
2.C. Closed Session
2.C.1. Conference with Labor Negotiator per Government Code 54957.6
Quick Summary / Abstract:

Agency Negotiator: Dr. Patrick Traynor, Superintendent
2.C.1.a. Employee Organization: Alpine County Teachers Association
2.C.1.b. Employee Organization: ACUSD Classified Employee Organization
2.C.1.c. Employee Organization: Unrepresented Classified Employees
2.C.2. Public Employee Performance Evaluation per Government Code 54957
2.C.2.a. Title: Certificated Employee(s)
2.C.2.b. Title: Classified Employee(s)
2.C.3. Public Employee Employment per Government Code 54957
2.C.3.a. Title: Instructional Assistant
2.C.4. Discipline/Dismissal/Release Per Government Code 54957
2.D. Open Session - Call to Order
Minutes:
President Mecak called open session to order at 5:12 pm. President Mecak informed the public that the board took action in closed session. By unanimous vote the board accepted the resignation of a certificated employee, effective June 10, 2019.
Yes Rachael Brothers
Yes Amber Bill
Yes Nani Ellis
Yes John Baker
Yes Amy Mecak
2.E. Public Comment on Action Taken in Closed Session
Minutes:
No public comment
3. HEARING OF THE PUBLIC
Quick Summary / Abstract:

The law allows the public to address the Governing Board on any matter, whether or not it is on the agenda, but the law prohibits action by the Governing Board on nonagenda items.  Board Bylaw 9323 states that “Individual speakers shall be allowed three minutes to address the Board on each agenda or nonagenda item.  The Board shall limit the total time for public input on each item to 20 minutes.  With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional person speak only if they have something new to add.”
Minutes:
No public comment
4. PRESENTATIONS
4.A. Issuance of the Bond a presentation by Chris Terry of Capitol Public Finance Group, LLC
Minutes:
Chris Terry of Capitol Public Finance explained the process of bond issuance.
Attachments:
Presentation by Chris Terry
4.B. Presentation on the School Construction Process and Measure B Implementation Plan by Heather Steer of Capitol Public Finance Group
Minutes:
Heather Steer presented on the school construction process.
Attachments:
School Construction Process and Measure B Imp Plan
5. STAFF/DEPARTMENT/BOARD REPORTS
6. CONSENT AGENDA ITEMS
Actions:
Motion
Motion to approve the consent agenda. Passed with a motion by Rachael Brothers and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
Quick Summary / Abstract:
Information concerning the following consent items has been forwarded to each board member for study prior to this meeting. Unless a board member has a  question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Governing Board
6.A. Special Board Meeting Minutes of March 5, 2019
Attachments:
Special USD Board Minutes 3/5/19
6.B. Regular Board Agenda Meeting Minutes February 12, 2019
Attachments:
February 12, 2019 Regular Board Meeting Minutes (USD)
6.C. Board Payment Report (Formerly Monthly Warrants)
Attachments:
Board Payment Report 1
Board Payment Report 2
Board Payment Report 3
6.D. Correction to three dates on approved 2019 Board Governance Calendar
Rationale:
On February 5, 2019 Special Board Meeting the Board of Education approved the 2019 Board Governance Calendar. On the approved calendar, there were three dates that were listed incorrectly on the first Tuesday. Please approve the corrected dates to reflect the second Tuesday:
  • Listed as May 7 - Should be May 14
  • Listed as August 6 - Should be August 13
  • Listed as Jan 7, 2020 - Should be Jan 14, 2020
 
Attachments:
Corrected 2019 Board Calendar
6.E. Budget revisions through January 31, 2019
Attachments:
USD Second Interim Budget Revisions
6.E.1. General Fund
6.E.2. Adult Education
6.E.3. Deferred Maintenance
6.E.4. Pupil Transportation
6.E.5. Capital Facilities
6.E.6. Special Reserve for Capital Outlay
6.F. Approve Jennifer Munyan, Temporary Instructional Assistant (K), .55 FTE; District Classified salary schedule, effective February 26, 2019 through June 10, 2019
Rationale:

Ms Munyan is working six hours per day Monday through Friday through the end of 2018-2019 school year. 
 
6.G. Approve Certificated Employee Resignation Request(s)
7. COMMUNICATIONS
7.A. Diamond Digest, March 2018
Attachments:
March Diamond Digest
7.B. Governor's May Revision Workshop
Attachments:
Governor's May Revision Workshop (SSC) 2019
7.C. Letter from the California Department of Education certifying the 2018-19 First Interim Reports
Attachments:
CDE Letter
8. ADMINISTRATIVE REPORTS
8.A. Superintendent’s Report
Minutes:
Superintendent Traynor updated the board on the LCAP and current status of the DVES Principal position.
8.B. Principal’s Report
Minutes:
Ms Lampson reported on a great ski week and praised the outstanding student leadership team at DVES. The leadership team's Kindness week went well and now they are planning basketball shoot out. Ms Lampson also thanked the Board for allowing her to be Interim Principal the last few months. Ms Moore has been shadowing and she is pleased to pass the position over to her.

Ms Moore reported that the 4th graders are very thrilled about their upcoming field trip and that parent teacher conferences are scheduled for next week. She is anticipating a smooth transition.

On behalf of the Board, President Mecak thanked Ms Lampson for her support and contributions to DVES.
8.C. Business Manager’s Report
Minutes:
Klaus Leitenbauer thanked Ms Lampson for her efforts and welcomed Ms Moore. He provided an updated on maintenance, plowing, facility and safety updates. He also updated the board on the business services team roles.
9. ACTION ITEMS
Minutes:
President Mecak requested that Action Items 9.B.11, 9.B.12, and 9.B.13 be moved to the top of the New Business Agenda for the sake of our presenters.
9.A. Unfinished Business
9.B. New Business
9.B.1. Review and Discuss Board Requested Policy Changes
9.B.1.a. BP 4117.2/4217.2/4317.2
Rationale:

Discuss changing BP 4117.2 / 4217.1 / 4317.2 to reflect Option 1. Current approved BP(s) are using Option 2. 
 
Actions:
Motion
Motion to approve change to option one on BP Passed with a motion by Ms. Nani Ellis and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
Attachments:
BP 4117.2 / 4217.2 /4317.2
9.B.1.b. AR 4218
Rationale:

Discuss deleting or change bold wording of AR 4218 as per recommendation below:

At any time prior to the expiration of the probationary period, the Superintendent or designee may, at his/her discretion, dismiss a probationary classified employee from district employment. A probationary employee shall not be entitled to a hearing.

Recommend to change bold type above to "the board may".
 
Actions:
Motion
Motion to approve language changes in AR 4218 Passed with a motion by Mr. John Baker and a second by Rachael Brothers.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
Attachments:
AR 4218
9.B.2. Public Hearing to take input on Public Disclosure Document of Collective Bargaining Agreement with the Alpine County Teachers Association for July 1, 2019 to June 30, 2021
Minutes:
President Mecak opened the public hearing. There were no comments from the public present. President Mecak closed the public hearing.
Attachments:
Public Hearing
9.B.3. Approve Public Disclosure of Collective Bargaining Agreement with the Alpine County Teachers Association for July 1, 2019 to June 30, 2021
Rationale:





 
Actions:
Motion
Motion to approve collective bargaining agreement with the Alpine County Teachers' Association for July 1, 2019 - June 30 2021. Passed with a motion by Ms. Nani Ellis and a second by Rachael Brothers.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
Quick Summary / Abstract:



Comments:


Attachments:
2019-20 ACUSD Certificated Salary Schedule
2020-21 ACUSD Certificated Salary Schedule
Public Disclosure with Redline Contract
9.B.4. Public Hearing to take input on Classified Employee Organization Agreement with Alpine County Unified School District for July 1, 2019- June 30, 2020
Minutes:
President Mecak opened the public hearing. There were no comments from the public present. President Mecak closed the public hearing.
Attachments:
Notice of Public Hearing - Classified 19-20
9.B.5. Approve Agreement with the Alpine County Unified School District Classified Employee Organization for July 1, 2019 to June 30, 2020
Rationale:



 
Actions:
Motion
Motion to approve agreement with the Alpine County Unified School District Classified Employee Organization for July 1, 2019 - June 30, 2020. Passed with a motion by Ms. Nani Ellis and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
Quick Summary / Abstract:


Attachments:
Classified Public Disclosure 19-20
9.B.6. Public Hearing to take input on Unrepresented Classified staff agreement with Alpine County Unified School District for July 1, 2018 - June 30, 2021
Minutes:
President Mecak opened the public hearing. There were no comments from the public present. President Mecak closed the public hearing.
Attachments:
ACUSD & Unrepresented Bargaining Public Disclosure Notice
9.B.7. Approve Agreement and MOU with Unrepresented Classified Staff for July 1, 2018 to June 30, 2021.
Rationale:

 
Actions:
Motion
Motion to approve agreement and MOU with unrepresented classified staff for July 1 2018 - June 30, 2021 Passed with a motion by Ms. Nani Ellis and a second by Ms. Amber Bill.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
Quick Summary / Abstract:



Attachments:
MOU Unrepresented Classified Employees
Public Disclosure Documents
Unrepresented District Salary Schedules 18-19 through 20-21
9.B.8. Approve request from Certificated Employees to Continue Job Share assignment for the 2019-2020 school year
Actions:
Motion
Motion to approve request to continue job share Passed with a motion by Mr. John Baker and a second by Rachael Brothers.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
Attachments:
Letter requesting continue job share for 19-20
9.B.9. Approve a five percent (5.00%) increase for Board of Trustees stipends effective March 1, 2018
Actions:
Motion
Motion to approve with effective date July 1, 2019. Passed with a motion by Rachael Brothers and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
9.B.10. Approve the District certification of the 2018-2019 second interim financial reports
Actions:
Motion
Motion to approve the District certification of the 2018-2019 second interim financial reports. Passed with a motion by Mr. John Baker and a second by Rachael Brothers.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
Minutes:
Mr Leitenbauer reviewed the second interim report for the board.
Attachments:
Second Interim Report
9.B.11. Approve Contract with School Facility Consultants
Rationale:

In order to become eligible for future State construction funding, the District must submit updated eligibility forms and applications for State funding on a project by project basis. Staff is recommending that the Board accept this proposal and engage School Facility Consultants for assistance in State funding and eligibility filings.

In order to become eligible for future State construction funding, the District must submit updated eligibility forms and applications for State funding on a project by project basis.  Staff is recommending that the Board of Trustees accept this proposal and engage School Facility Consultants for assistance in State funding and eligibility filings.
 
Actions:
Motion
Motion to approve contract with School Facility Consultants. Passed with a motion by Rachael Brothers and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
Minutes:
Heather Steer informed the board on why this contract is important moving forward when applying for state funding.
Attachments:
School Facility Consultants Contract
9.B.12. Approve California Uniform Public Construction Cost Accounting Act (CUPCCAA) Contractors Listing
Rationale:

In compliance with the California Uniform Public Construction Cost Accounting Act, Public Contract Code Section 22032, Alpine County Unified School District must annually update and approve the Contractor Listing of contractor’s registered to perform work under the informal bidding provisions of the Act.  As of January 1, 2019 the thresholds for informal bidding were increased.  Currently districts that have adopted CUPCCAA may award contracts up to $60,000.00 without performing a bidding process, they may engage in informal bidding up to $200,000.00, and must now only engage in formal bidding after the $200,000.00 in estimated costs.  Contractors may request to be added to the listing at any time during the year, however to be included in any bidding process the request must be submitted prior to 10 calendar days before bid opening of a specific project.

 

Staff is requesting that the Board approve the annual contractor’s listing for utilization.
 
Actions:
Motion
Motion to approve the CUPCCAA Contractor's Listing. Passed with a motion by Mr. John Baker and a second by Ms. Amber Bill.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
Attachments:
CUPCAA Contractors Listing 2019
9.B.13. Approve Resolution D18-19-11 Authorizing the issuance and sale of the District's general obligation bonds, election of 2018, series A (2019) in an amount not to exceed $2,300,000
Actions:
Motion
Motion to approve Resolution D18-19-11 authorizing the issuance and sale of the District's general obligation bonds, election of 2019, series A(2019) in an amount not to exceed $2,300,000. Passed with a motion by Ms. Nani Ellis and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.
Attachments:
Preliminary Official Statement (POS)
Resolution D18-19-11 Bond Issuance
9.B.14. Approve Resolution D18-19-12: Resolution to Allow Board Members to be paid for Non-Attendance per EC 35120 for the CURRENT Board Meeting
Attachments:
Resolution D18-19-12 Paid for Non Attend
10. OTHER REPORTS
11. INFORMATION/DISCUSSION ITEMS
11.A. Date reminder: March 26, 2019 Board LCAP Workshop
Minutes:
*Correction to March 29, 2019*
President Mecak will work with Ms Story to prepare the agenda.
11.B. Date reminder: Board Workshop, April 26, 2019; Administrative Annex
11.C. Date reminder: Form 700, Statement of Economic Interests; due no later than March 30, 2019
Attachments:
Form 700 2019
11.D. California Mental Health and Wellness Conference Summary from Kelsey Potorski, Counselor
Attachments:
2019 California Student Mental Wellness Conference Notes
11.E. Discuss and ask for direction on restructuring of Human Resources & Administrative Services Coordinator into two positions as Human Resources Coordinator and Executive Assistant to the Superintendent
Minutes:
The board requested that new job descriptions and budget implications be brought back for the board to review and approve.
Suggested changes:
Human Resources Coordinator to be reclassified as management or exempt.
Executive Assistant position be drafted as more of a low to mid level general office assistance.

This will allow better support and allow confidentiality for sensitive employee / HR issues.

12. HEARING OF THE PUBLIC
Quick Summary / Abstract:

The law allows the public to address the Governing Board on any matter, whether or not it is on the agenda, but the law prohibits action by the Governing Board on nonagenda items.  Board Bylaw 9323 states that “Individual speakers shall be allowed three minutes to address the Board on each agenda or nonagenda item.  The Board shall limit the total time for public input on each item to 20 minutes.  With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional person speak only if they have something new to add.”
Minutes:
No public comment
13. SUGGESTED ITEMS FOR FUTURE AGENDA
14. CLOSED SESSION ITEMS (Items not completed in previous Closed Session)
14.A. Announcement of Items to be Discussed in Closed Session
14.B. Public Comment on Items to be Discussed in Closed Session
14.C. Closed Session
Minutes:
President Mecak adjourned to Closed session at 7:24 pm.
14.C.1. Conference with Labor Negotiator per Government Code 54957.6
14.C.1.a. Employee Organization: Alpine County Teachers' Association
14.C.1.b. Employee Organization: ACUSD Classified Employees
14.C.1.c. Employee Organization: Unrepresented Classified Employees
14.C.2. Public Employee Performance Evaluation per Government Code 54957
14.C.2.a. Title: Certificated Employee(s)
14.C.2.b. Title: Classified Employee(s)
14.C.3. Public Employee Employment per Government Code 54957
14.C.3.a. Title: Instructional Assistant
14.C.4. Discipline/Dismissal/Release Per Government Code 54957
14.D. Open Session - Call to Order
Minutes:
President Mecak called the meeting to order at 8:19 pm.
14.E. Public Comment on Action Taken in Closed Session
Minutes:
President Mecak stated that there was no action taken during closed session.
15. ADJOURNMENT
Actions:
Motion
Motion to adjourn at 8:19 pm. Passed with a motion by Rachael Brothers and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Amy Mecak.

The resubmit was successful.