REGULAR MEETING AGENDA
Alpine USD
May 14, 2019 4:30PM
Administrative Services Annex, 43 Hawkside Drive, Markleeville, CA 96120
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The Governing Board reserves the right to take items in a different order to accomplish business in the most efficient manner.
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President Mecak called the Alpine County Unified School District Board of Education meeting to order at 4:30 pm.
Staff in attendance:
Eleanor Moore
Klaus Leitenbauer
Joni Simons
Erin Dobyns
Lia Story
Guests in Attendance
Mr Moore
Terry Hughes
Brandi Benson
Dr Lisa Fontana (via phone) |
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Motion to approve the agenda is Passed with a motion by Mr. John Baker and a second by Ms. Amber Bill. |
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
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Welcome to a meeting of the Alpine County Unified School District Board of Trustees. At this time, the Board of Trustees will listen to communication from the public on any Closed Session items. Please limit comments to three minutes per person.
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| President Mecak announced the items that are to be discussed in closed session. |
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| There was no public comment. |
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| President Mecak called the meeting to order at 6:29 pm and stated that no action was taken during closed session. |
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| There was no public comment. |
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The law allows the public to address the Governing Board on any matter, whether or not it is on the agenda, but the law prohibits action by the Governing Board on nonagenda items. Board Bylaw 9323 states that “Individual speakers shall be allowed three minutes to address the Board on each agenda or nonagenda item. The Board shall limit the total time for public input on each item to 20 minutes. With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional person speak only if they have something new to add.”
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| There was no public comment. |
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| There were no presentations given. |
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| Alpine County Fire Chief Terry Hughes spoke to President Mecak and asked that she inform the Board and public that there is a County Town Hall Meeting scheduled for June 21, 2019 from 5 - 8 pm. Mr Hughes requested that a board member who has knowledge of the evacuation procedures attend the meeting on behalf of the school district. Trustee John Baker who is on the Safety Committee volunteered to attend. |
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Motion to approve the consent agenda items Passed with a motion by Ms. Nani Ellis and a second by Mr. John Baker. |
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
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| Information concerning the following consent items has been forwarded to each board member for study prior to this meeting. Unless a board member has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Governing Board |
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Diamond Valley Elementary 8th grade promotion is being held on Friday June 7 at 5:00 pm. Douglas High class of 2019 Graduation will be held on Thursday, June 6 at 5:30 p.m and South Tahoe High class of 2019 Graduation will be held on Friday, June 7 at 4:00 pm.
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Liberty Energy has awarded Alpine County Unified School District a rebate in the amount of $3,235.70 for completing energy efficiency upgrade projects.
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Liberty Schools Incentive Memo
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Attached is the letter from Cal OES indicating that they received and reviewed our subapplication requesting funds from the Hazard Mitigation Grant Program (HMGP). Hazard mitigation is any action taken to reduce or eliminate long-term risk to human life and property from natural hazards. The Bear Valley Roof Modernization is the project being considered for this grant.
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Submittal Letter
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Dr Lisa Fontana, Interim Superintendent, provided updates to the board regarding LCAP, Superintendent search, and the science curriculum adoption.
Dr Fontana stated we will not change the LCAP substantially, but some actions and services will be refined to address student behavior. Dr Fontana reported that she is working with Nancy Brownell from CCEE (California Collaborative for Educational Excellence). Dr Fontana is also working with the California Department of Education on fiscal aspects of the LCAP and also with Placer County Office of Education, our geographic lead county, designated to assist districts in our area with LCAPs. The main areas of concern are how are we increasing our services for our unduplicated pupils. The current target for posting a first draft on web for stakeholder input is May 27th. A final draft to be provided by the June 11th public hearing with final board approval during the June 25 board meeting.
In regards to the Superintendent applicants, Dr Fontana indicated there are many strong and interested applicants. So far there are eleven applicants with seven scheduled for interviews on May 24. There may be a need to be available on Saturday for second interviews or continued deliberation.
Dr Fontana shared that although the interviews will be done by the Board in closed session, there will be an observation and advisory panel comprised of staff, parents and community members who will watch, listen, and take notes. The Board members will be the only people asking questions of the candidates. Interview questions are being developed based on stakeholder feedback and Dr Fontana will review with full board in the next few days.
Dr Fontana informed the Board that we will need a special board meeting to approve the science curriculum. We are required to provide ten days of review and public hearing prior to adoption. The Board agreed to schedule a special board meeting on May 29th at 9:00 am. |
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Ms Moore handed out information regarding a guest speaker coming on Thursday May 16, 2019. She also let the board know that testing started last week. All students have completed the ELA portion and Math starts 5/15. Ms Ponsness recently held a Kinder Roundup. The TK/K class estimate is at five for 2019-2020. Ms Moore shared that the Track team were currently at the track championships and she was hoping to hear good results soon. Other Upcoming events are:
Spring Showcase
K-4 Swim lessons are starting
May 23 there will be a Hawk Breakfast
May 28 is the 6th grade field trip
June 4 is the final block DVE awards
June 7 is the 8th grade promotion
June 10 is the annual bikeathon
Ms Moore provided an update to AB 1227 regarding human trafficking focus presented once a year in middle school. |
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| Mr Klaus Leitenbauer, Business Manager, updated the Board on the status and progress of the Budget Advisory Committee, Facilities Advisory Committee, Safety Committee and the Bond Oversight Committee. The Budget Advisory Committee held a meeting on May 9, 2019 where they covered Second Interim, Building Fund, Certificated and Classified settlements, Written Maintenance Plan, Summer School Programs, Transportation Updates, and repairs at the Learning Center. The Facilities Advisory Committee met on May 10, 2019 and covered status of the architect agreement, status of the state funding consultant and match, next steps for projects requiring DSA approval, Bear Valley General Fund reimbursement, Cal OES submission to FEMA for Bear Valley roof replacement, teacher requests for improvements at Diamond Valley, and the Bond project listing and priorities/needs. The Safety committee will be meeting quarterly with the next meeting scheduled for July. The Bond Oversight committee is required to meet once per year and we are still recruiting. |
Business Manager's Report
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Motion to approve Eleanor Moore as Diamond Valley Principal Passed with a motion by Ms. Rachael Brothers and a second by Ms. Nani Ellis. |
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
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Motion to approve the DVES 2019-2020 School calendar Passed with a motion by Ms. Nani Ellis and a second by Ms. Rachael Brothers. |
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
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The DVES calendar was prepared in collaboration with Human Resources and Interim Principal. Interim Principal gathered input from staff and changes were made to align with 19-20 contract changes. The calendar is aligned with Douglas as per years past. |
19-20 DVES Proposed Calendar
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Comments from Justin Savaso regarding 19-20 proposed calendar Pros - There is a built-in ski week in February. This was a big request from our parents as we did not have a ski week this year, which makes little sense given our demographics.
- Matching BV's calendar to DV's would allow for better communication between the two sites. There were a couple times this year I tried to get ahold of an ACUSD teacher, such as Nicole for a tech question, only to find that DV was off that day.
- Having our calendar match Calaveras District as it did this year, serves little current purpose as we do not have any students with siblings that attend middle or high school in Calaveras. This could change as students graduate from Bear Valey Elementary and may be a point to revisit.
- All current parents have verified with me that they would be ready to begin school on August 12th (10 days earlier then we started this year).
Cons- The one possible con that I see is the short amount of time between teacher's first staff development day (August 7th) and the first day of school (August 12th). There may be several large tasks to be completed in preparation for the first of school at Bear Valley. It'd be a great if Eleanor could make an on-site visit by the end of this school year, and we could discuss further.
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Motion to approve BVES 2019-2020 school calendar Passed with a motion by Ms. Nani Ellis and a second by Ms. Amber Bill. |
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
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The BVES calendar was created in collaboration with Human Resources, Interim Principal, and Bear Valley teacher. The request was to align BVES with DVES for 19-20. |
19-20 BVES Proposed Calendar
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Motion to approve Resolution D18-19-13 Establishing a Building Fund Passed with a motion by Mr. John Baker and a second by Ms. Rachael Brothers. |
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
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This fund exists primarily to account separately for proceeds from the sale of bonds (Education Code Section 15146) and may not be used for any purposes other than those for which the bonds were issued.
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Resolution D18-19-13 Establishment of Building Fund
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The law allows the public to address the Governing Board on any matter, whether or not it is on the agenda, but the law prohibits action by the Governing Board on nonagenda items. Board Bylaw 9323 states that “Individual speakers shall be allowed three minutes to address the Board on each agenda or nonagenda item. The Board shall limit the total time for public input on each item to 20 minutes. With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional person speak only if they have something new to add.”
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Motion to adjourn at 7:31 pm Passed with a motion by Ms. Nani Ellis and a second by Ms. Rachael Brothers. |
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Rachael Brothers.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
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| Present | Mr. John Baker |
| Present | Ms. Amber Bill |
| Present | Ms. Rachael Brothers |
| Present | Ms. Nani Ellis |
| Present | Ms. Amy Mecak |
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