banner
Go Back

REGULAR MEETING AGENDA
Alpine USD
October 08, 2019 4:30PM
Woodfords Indian Education Center 96 Washo Blvd Markleeville, CA 96120

1. CALL TO ORDER
Quick Summary / Abstract:
Board Attendance will be Recorded
Minutes:
President Mecak called the Alpine County Unified School District Meeting to order at 4:33 pm.

Staff in Attendance:
Matthew Strahl
Klaus Leitenbauer
Eleanor Moore
Erin Dobyns
Lia Story
Angela Jones

Guests:
Heather Steer
Maxime Emm
2. PLEDGE OF ALLEGIANCE
3. APPROVAL / CHANGE TO AGENDA ITEMS
Actions:
Motion
Motion to approve the agenda with removal of items 4.A.3 and 16.A.3 Passed with a motion by Ms. Nani Ellis and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Andria Cawelti.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
Minutes:
President Mecak asked if there were any changes to the agenda. Superintendent Strahl asked to remove Closed Session A.3 and New Business 16.A.3 as our pending new hire has not yet completed onboarding / clearance.
4. ANNOUNCEMENT OF ITEMS TO BE DISCUSSED IN CLOSED SESSION
Quick Summary / Abstract:


4.A. Public Employee Employment (§ 54957(b))
4.A.1. Title: Community / Native Liaison
4.A.2. Title: Expanded Learning Program Aide
4.A.3. Title: Instructional Aide
Minutes:
Item removed from agenda.
5. PUBLIC COMMENT ON ITEMS TO BE DISCUSSED IN CLOSED SESSION
Quick Summary / Abstract:
At this time, the Board of Trustees will listen to communication from the public on any Closed Session items.  Please limit comments to three minutes per person.
Minutes:
No public comment.
6. ADJOURN TO CLOSED SESSSION
Minutes:
President Mecak adjourned to closed session at 4:36 pm.
7. RECONVENE INTO REGULAR OPEN SESSION
Minutes:
President Mecak called the meeting to order and reconvened to open session at 4:44 pm.
8. ACTION ON ITEMS FROM CLOSED SESSION
Minutes:
President Mecak stated that no action taken in closed session..
9. PUBLIC COMMENT ON ACTION TAKEN IN CLOSED SESSION
Quick Summary / Abstract:
At this time the Board of Trustees will listen to communication from the public on action taken during closed session. Please limit comments to three minutes.
Minutes:
No public comment.
10. HEARING OF THE PUBLIC
Quick Summary / Abstract:

The law allows the public to address the Governing Board on any matter, whether or not it is on the agenda, but the law prohibits action by the Governing Board on non-agenda items.  Refer to Board Bylaw 9323
Minutes:
No public comment.
11. PRESENTATIONS
11.A. Diamond Valley Facilities Assessment Report
Minutes:
Heather Steer of Capitol Public Finance summarized the architecture report for the Board.

Klaus indicated that this document will be taken to the Facilities Advisory Committee and then brought back to the board with scope and cash flow information for approval.

After the report was given, Superintendent Stahl updated the Board on the plan to have all students in DSA approved classrooms by the start of the 2020-2021 school year.
Attachments:
Diamond Valley Facilities Report
12. BOARD REPORTS
Minutes:
President Mecak gave an update on the Cross Country season and introduced new board member Andria Cawelti.
13. CONSENT AGENDA ITEMS
Actions:
Motion
Motion to approve consent agenda Passed with a motion by Ms. Nani Ellis and a second by Ms. Amber Bill.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Andria Cawelti.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
Quick Summary / Abstract:
Information concerning the following consent items has been forwarded to each board member for study prior to this meeting. Unless a board member has a  question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Governing Board.
13.A. Regular Meeting Minutes of September 10, 2019
Attachments:
September 10, 2019 USD Meeting Minutes
13.B. Board Payment Reports
Attachments:
20190917
20191001
Fund 21 20190917
13.C. Discarded Book List, DVES, September 2019
Attachments:
DVES Discarded Books - September 2019
13.D. Approve Travel and Registration costs for Denise Rodriquez, Fiscal Services Coordinator, to attend New Payroll User training in San Bernardino, CA September 30, 2019 - October 3, 2019
Attachments:
Trip Request: DRodriquez
14. COMMUNICATIONS
14.A. California Department of Education Letter approving the Alpine County COE / USD 2017/18 - 2019/20 Local Control and Accountability Plan (LCAP_) for the 2019-20 school year, consistent with California Education Code Sections 52070.5(d) and 520707(e)
Attachments:
CDE LCAP Approval Letter
14.B. California Department of Education Letter stating that Alpine County Unified School District's budget meets the state criteria and is approved for fiscal year 2019-2020
Attachments:
CDE Budget Approval
14.C. Diamond Digest - Oct/Nov 2019
Attachments:
Diamond Digest Oct/Nov 2019
15. ADMINISTRATIVE REPORTS
15.A. Principal’s Report
Minutes:
Eleanor Moore presented her Principal's report which was provided in the agenda. Highlights include updates on PBIS staff professional development, HAWKS accronym update, and name of our new Hawk ma'WI which is washo for Hawk.
Attachments:
Principals Report
15.B. Business Manager’s Report
Minutes:
Klaus Leitenbauer presented his Business Manager's report and provided updates and details on prior fiscal year end, current fiscal year, safety committee, pupil transportation, and new business office staff.
Attachments:
Business Manager's Report
15.C. Superintendent’s Report
Minutes:
Superintendent Strahl provided a updates on district activities including the Great American Shakeout drill, a discussion on vaping presented by HHS, homeless education, training, local indicators, schoolwise parent alerts, district new hires, new website and new CSBA / Gamut meetings and policies.
Attachments:
Superintendent's Report USD
16. ACTION / DISCUSSION
16.A. New Business
16.A.1. Public Employee Employment, Angela Jones, Community / Native Liaison, Range 33, .75 FTE
Actions:
Motion
Motion to approve Angela Jones as Community / Native Liaison Passed with a motion by Ms. Amber Bill and a second by Ms. Nani Ellis.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Andria Cawelti.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
Minutes:
Angela Jones, Community / Native Liaison, was introduced by Superintendent Strahl and Principal Moore.
16.A.2. Public Employee Employment, Ashley Chapman, Expanded Learning Program Aide, Range 15, .43 FTE
Actions:
Motion
Motion to approve Ashley Chapman as Expanded Learning Program Aide Passed with a motion by Ms. Nani Ellis and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Andria Cawelti.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
16.A.3. Public Employee Employment, Janice Bennett, Instructional Aide, Range 15, .60 FTE
Minutes:
Item was removed from the agenda.
16.A.4. Approve 2019-2020 Board of Education Governance Handbook
Actions:
Motion
Motion to approve 2019 - 2020 Board of Education Governance Handbook with additional update of new Trustee Cawelti. Passed with a motion by Ms. Nani Ellis and a second by Ms. Amber Bill.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Andria Cawelti.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
Attachments:
Governance Handbook
16.A.5. Review and approve Local Control Accountability Plan Local Indicators
Actions:
Motion
Motion to approve Passed with a motion by Mr. John Baker and a second by Ms. Nani Ellis.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Andria Cawelti.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
Quick Summary / Abstract:

Alpine County USD is required to submit responses to Priority 1, 2, 3, 6 and 7 by November 1, 2019. 
Minutes:
Superintendent Strahl updated the board on our current ratings. We did a true reflection of our current status and some of the indicators may be lower than previous years.
Attachments:
CHKS Prelim Results
Priority 1
Priority 2
Priority 3
Priority 6
Priority 7
16.A.6. Discussion and First Reading of CSBA recommended policy updates from May, 2019
Actions:
Motion
Motion to wave the second reading and approve the CSBA recommended policy updates from May, 2019 Passed with a motion by Ms. Nani Ellis and a second by Ms. Amber Bill.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Andria Cawelti.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
Attachments:
CSBA Executive Summary 05-2019
CSBA Recomended Policy Updates 05-2019
16.A.6.a. BP/AR 0420.4 - Charter School Authorization
16.A.6.b. BP/AR 1312.1 - Complaints Concerning District Employees
16.A.6.c. BP/AR 3250 - Transportation Fees
16.A.6.d. BP 3510 - Green School Operations
16.A.6.e. BP/AR 3511 - Energy and Water Management
16.A.6.f. AR 3514 - Environmental Safety
16.A.6.g. BP/AR 3540 – Transportation
16.A.6.h. BP 4119.22/4219.22/4319.22 - Dress and Grooming
16.A.6.i. BP 5131.2 – Bullying
Minutes:
President Mecak requested that in future board meeting would like an update as to how we are implementing.
16.A.6.j. BP/AR 5132 - Dress and Grooming
16.A.6.k. BP/AR 6142.1 - Sexual Health and HIV/AIDS Prevention Instruction
16.A.6.l. BP 6142.6 - Visual and Performing Arts Education
16.A.6.m. BP 6146.1 - High School Graduation Requirements
16.A.7. Annual Review and Approval of BP/AR 1221 Native American Policies and Procedures
Actions:
Motion
Motion to approve BP / AR 1221 Native American Policies and Procedures with no changes Passed with a motion by Ms. Amber Bill and a second by Ms. Nani Ellis.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Andria Cawelti.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
Quick Summary / Abstract:

Board Policy 1221 was revised December 12, 2017 and approved with no changes in October 16, 2018.
Attachments:
BP 1221
16.A.8. Public Hearing for the Impact Aid Application
Minutes:
President Mecak opened the public hearing on the Impact Aid Application.

Superintendent Strahl updated the board on what impact aid is, Native American participation, and information on how the funding is spent in the District.

Maxine Emm talked about the evolution of this meeting and how we are going in a positive direction.

President Mecak closed the public hearing.
Attachments:
7002 fy 2020 Completed Application
7003 fy 2020 Completed Application
FY 2020 IA 8002 Confirmation and Signatures
FY 2020 IA 8003 Confirmation with signatures
Letter From Superintendent & Participation Data
16.A.9. Approve the Alpine County Unified School District Unaudited Actuals, Unrestricted and restricted Financial reports for the 2018-2019 Fiscal Year.
Actions:
Motion
Motion to approve the Alpine County Unified School District Unaudited Actuals Passed with a motion by Ms. Nani Ellis and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Andria Cawelti.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
Minutes:
Klaus Leitenbauer presented the summary and actuals vs budget of the 2018-2019 school year.
Attachments:
ACUSD UA Presentation
ACUSD Unaudited Actuals
16.A.10. Approve Resolution D19-20-01: Resolution for adopting the GANN Limit Pursuant to Government Code 7902.1
Actions:
Motion
Motion to approve resolution D19-20-01 GANN Limit Passed with a motion by Ms. Nani Ellis and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Andria Cawelti.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
Minutes:
Klaus gave a history of the resolution. The resolution is a formality. We do not have to raise our limit. The resolution is basically stating that we are compliant.
Attachments:
Resolution D19-20-01 Gann Limit
16.A.11. Public Hearing to take input on 2019-2020 Pupil Textbook and Instructional Materials Sufficiency
Minutes:
President Mecak opened the public hearing .

No comment

President Mecak closed the public hearing
Attachments:
Williams Uniform Complaint Quarterly Report - District
16.A.12. Approve Resolution D19-20-02: Resolution Regarding Sufficiency of Textbooks or Instructional Materials
Actions:
Motion
Motion to approve resolution D19-20-02 Passed with a motion by Ms. Nani Ellis and a second by Ms. Amber Bill.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Andria Cawelti.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
Attachments:
Resolution D19-20-02 Textbook Sufficiency
16.A.13. Approve Resolution D19-20-03: Resolution to Allow Board Members to be paid for Non-Attendance per EC 35120 for the CURRENT Board Meeting
Minutes:
Not needed at this time.
Attachments:
Resolution D19-20-03 Paid for non attend
17. HEARING OF THE PUBLIC
Quick Summary / Abstract:

The law allows the public to address the Governing Board on any matter, whether or not it is on the agenda, but the law prohibits action by the Governing Board on non-agenda items.  Refer to Board Bylaw 9323
18. SUGGESTED ITEMS FOR FUTURE AGENDA
Minutes:
President Mecak asked for Board Action to elect clerk to the board and Lia Story requested an update to board meeting schedule / calendar.
19. ADJOURNMENT
Actions:
Motion
Motion to adjourn at 6:21 pm Passed with a motion by Ms. Nani Ellis and a second by Mr. John Baker.
Vote:
Yes Mr. John Baker.
Yes Ms. Amber Bill.
Yes Ms. Andria Cawelti.
Yes Ms. Nani Ellis.
Yes Ms. Amy Mecak.
10/8/2019 4:33:00 PM ( Original )
PresentMr. John Baker
PresentMs. Amber Bill
PresentMs. Andria Cawelti
PresentMs. Nani Ellis
PresentMs. Amy Mecak

The resubmit was successful.