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REGULAR MEETING AGENDA
Alpine USD
February 12, 2019 4:30PM
Administrative Services Annex, 43 Hawkside Drive, Markleeville, CA 96120

1. CALL TO ORDER / ROLL CALL / PLEDGE OF ALLEGIANCE
Quick Summary / Abstract:
The Governing Board reserves the right to take items in a different order to accomplish business in the most efficient manner.
1.A. Agenda Approval
2. CLOSED SESSION ITEMS
Quick Summary / Abstract:
Welcome to a meeting of the Alpine County Unified School District Board of Trustees.  At this time, the Board of Trustees will listen to communication from the public on any Closed Session items.  Please limit comments to three minutes per person.

2.A. Announcement of Items to be Discussed in Closed Session
2.B. Public Comment on Items to be Discussed in Closed Session
2.C. Closed Session
2.C.1. Conference with Labor Negotiator per Government Code 54957.6
Quick Summary / Abstract:

Agency Negotiator: Dr. Patrick Traynor, Superintendent

2.C.1.a. Employee Organization: Alpine County Teachers Association
2.C.1.b. Unrepresented Employees: ACUSD Classified Employee Organization
2.C.2. Public Employee Performance Evaluation per Government Code 54957
2.C.2.a. Title: Certificated Employee(s)
2.C.2.b. Title: Classified Employee(s)
2.C.2.c. Title: Superintendent
2.C.3. Public Employee Discipline/Dismissal/Release per Government Code 54957
2.D. Open Session - Call to Order
2.E. Public Comment on Action Taken in Closed Session
3. HEARING OF THE PUBLIC
Quick Summary / Abstract:

The law allows the public to address the Governing Board on any matter, whether or not it is on the agenda, but the law prohibits action by the Governing Board on nonagenda items.  Board Bylaw 9323 states that “Individual speakers shall be allowed three minutes to address the Board on each agenda or nonagenda item.  The Board shall limit the total time for public input on each item to 20 minutes.  With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional person speak only if they have something new to add.”


4. PRESENTATIONS
5. STAFF/DEPARTMENT/BOARD REPORTS
5.A. Set date for Board LCAP Workshop
6. CONSENT AGENDA ITEMS
Quick Summary / Abstract:
Information concerning the following consent items has been forwarded to each board member for study prior to this meeting. Unless a board member has a  question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Governing Board
6.A. Organizational Board Meeting Minutes January 8, 2019
Attachments:
Special USD Board Minutes 1/8/19
6.B. Regular Board Meeting Minutes January 8, 2019
Attachments:
Regular USD Board Minutes 1/8/19
6.C. Special Board Meeting Minutes of February 5, 2019
Attachments:
Special USD Board Minutes 2/5/19
6.D. Monthly Warrants
Attachments:
Warrants - USD - 1-11-19
Warrants - USD - 1-15-19
6.E. Approve Document Tracking Services Licensing Agreement for Single Plan for Student Achievement, Local Control Accountability Plan, and Local Education Plan preparation web-based application; effective 11/1/18-10/30/19
Attachments:
Doc Tracking License Agreement
6.F. Approve Audit Contract with Stephen Roatch Accountancy Corporation for Year 3 of 3 (ACUSD)
Attachments:
Stephen Roatch Audit Contract - District year 3 of 3
6.G. Approve Audit Contract with Stephen Roatch Accountancy Corporation for 2018-19 (Bond)
Attachments:
Stephen Roatch Bond Contract through 18-19
6.H. Advertise and Hire for Interim Academic, Career and Personal/Social Development Counselor.
Rationale:

Ms. Potorsky is going on maternity leave at the beginning of March. There is no sub credential for counseling, however Human Resources reached out to Sacramento State who indicated that they have several students in their final semester that already have their PPS Internship Credential for School Counseling which would make them eligible to serve as substitute counselors.

The Job posting will include the following:

  • Position Title: Interim Academic, Career and Personal / Social Development Counselor
    • Based on current Job Description
  • Length of Work Year: Remainder of 2018-19 School Year
  • Full or Part Time
  • Salary Info: Annual starting salary $47,535 to Maximum $50,712. Placement based on experience and education. Intern eligible counselors are encouraged to apply 
    • *Salary based on Credential Salary Schedule*
  • Job Summary: This is a temporary position. Anticipated start is March 1, 2019 through June 10, 2019.


 
7. COMMUNICATIONS
8. ADMINISTRATIVE REPORTS
8.A. Superintendent’s Report
8.B. Principal’s Report
8.C. Business Manager’s Report
9. ACTION ITEMS
9.A. Unfinished Business
9.B. New Business
9.B.1. Permission to advertise and hire for Principal of Diamond Valley Elementary School
Rationale:

At the February 5, 2019 Special Board meeting the Board of Education approved the new Diamond Valley Elementary School Principal job description and salary schedule with modifications to both. The Board requested that those modifications be made and additionally gave direction to the Superintendent to have the organizational charts updated to reflect changes in job description aided by flow charts provided by Trustee Brothers. The modification to each document are presented below:

 Modifications to Job Description

  • In Qualifications - Removed qualification #1 and edited # 2 to say "Previous experience as school administrator at a K-8 preferred." 
  • Non Essential Duties / Tasks #2 edited to say "Performs additional responsibilities as necessary to support the school site. 
  • Added Contract dates to Job Description

Modification to Salary Schedule

  • Changed contract days from 210 to 205
  • Attachments include additional back up / comparisons to other districts, financial information from Business Manager, and daily rate

Modifications to Organization Charts

  • District and County Organizational charts were updated to reflect the changes to the Principal and Superintendent's listed oversight and duties for 2019-20. 
  • Changes in Expanded Learning Program oversight are reflected


 
Financial Impact:

Position is funded through the Impact Aide grant. Additional financial information provided in Salary Schedule Comparison attachment. 


Attachments:
19-20 County Org Chart (duties)
19-20 County Org Chart (personnel)
19-20 District Org Chart (Duties)
19-20 District Org Chart (Personnel)
Certificated Administrative District Salary Schedule 19-20
DVES Principal Job Description
Salary Schedule Comparison and Financial Impact %
9.B.2. Approve the Alpine County Unified School District Comprehensive School Safety Plan
Rationale:
The ACUSD Safety Committee held meetings on January 24, 2019 and February 6, 2019 to review, provide input and adopt the 2018-19 ACUSD Comprehensive School Safety Plan which includes clarification of Lock Down terminology to be used at all sites.  In addition, a Flyer was developed to be provided to all parents of students at ACUSD sites detailing "What happens during a Lock Down".  Updated Board Policies and Incident Command Structures were also included in the 2018-19 ACUSD Comprehensive Safety Plan

 
Attachments:
Comprehensive School Safety Plan 18-19
What Happens During a Lockdown
9.B.3. Approve the Diamond Valley Elementary School Safety Plan
Rationale:
The Safety Committee reviewed, provided input and adopted the 2018-19 Diamond Valley Elementary School Safety Plan which includes updating the new PA system announcements to agree with the clarified Lock Down terminology.

 
Attachments:
Diamond Valley Elementary School Safety Plan
9.B.4. Approve the Bear Valley school safety plan
Rationale:
The Safety Committee reviewed, provided input and adopted the 2018-19 Bear Valley Elementary School Safety Plan.  Bear Valley Deputy Tim Bottomley accepted the Safety Committee's invitation to represent Law enforcement and Fire protection in Bear Valley on the committee.  The Plan is newly created and focuses on ensuring the School meets current Safety regulations since the School had been closed for several years and has undergone reconstruction to open for the 2018-19 school year.

 
Attachments:
Bear Valley Safety Plan
9.B.5. Discussion and first reading of CSBA recommended policies released October, 2018.
Attachments:
10-2018 AR 5144.1 Correction-Addition from CSBA
10-2018 CSBA Policy Updates - Executive Summary
CSBA Full Packet with Notes
Executive Summary with notes
9.B.5.a. BP 0420.42
Attachments:
BP 0420.42
9.B.5.b. BP 1100
Attachments:
BP 1100
9.B.5.c. BP 3290
Attachments:
BP 3290
9.B.5.d. AR 3320
Attachments:
AR 3320
9.B.5.e. AR 3460
Attachments:
AR 3460
9.B.5.f. BP 4114
Attachments:
BP 4114
9.B.5.g. BP / AR 5141.6
Attachments:
BP/AR 5141.6
9.B.5.h. BP / AR 5144.1
Attachments:
AR 5144.1
9.B.5.i. BP / AR 5148.3
Attachments:
BP/AR 5148.3
9.B.5.j. BP 6142.3
Attachments:
BP 6142.3
9.B.5.k. BP / AR 6145.2
Attachments:
BP/AR 6145.2
9.B.5.l. BP / AR 6152.1
Attachments:
BP/AR 6152.1
9.B.5.m. BP 6170.1
Attachments:
BP 6170.1
9.B.5.n. BP / AR 6178
Attachments:
BP/AR 6178
9.B.5.o. BP 6190
Attachments:
BP 6190
9.B.5.p. BB 9110
Attachments:
BB 9110
9.B.6. Approve Resolution D18-19-10: Resolution establishing procedures utilized in the Seniority Tie Breaking situations
Attachments:
Resolution D18-19-10 Establishing Tie Breaking
9.B.7. Approve Resolution D18-19-11: Resolution to Allow Board Members to be paid for Non-Attendance per EC 35120 for the CURRENT Board Meeting
Attachments:
Resolution D18-19-11 Paid for Non Attend
10. OTHER REPORTS
11. INFORMATION/DISCUSSION ITEMS
12. HEARING OF THE PUBLIC
Quick Summary / Abstract:

The law allows the public to address the Governing Board on any matter, whether or not it is on the agenda, but the law prohibits action by the Governing Board on nonagenda items.  Board Bylaw 9323 states that “Individual speakers shall be allowed three minutes to address the Board on each agenda or nonagenda item.  The Board shall limit the total time for public input on each item to 20 minutes.  With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional person speak only if they have something new to add.”



13. SUGGESTED ITEMS FOR FUTURE AGENDA
14. CLOSED SESSION ITEMS (Items not completed in previous Closed Session)
14.A. Announcement of Items to be Discussed in Closed Session
14.B. Public Comment on Items to be Discussed in Closed Session
14.C. Closed Session
14.C.1. Conference with Labor Negotiator per Government Code 54957.6
14.C.1.a. Employee Organization: Alpine County Teachers' Association
14.C.1.b. Unrepresented Employees: ACUSD Classified Employee Organization
14.C.2. Public Employee Performance Evaluation per Government Code 54957
14.C.2.a. Title: Certificated Employee(s)
14.C.2.b. Title: Classified Employee(s)
14.C.2.c. Title: Superintendent
14.C.3. Public Employee Discipline/Dismissal/Release per Government Code 54957
14.D. Open Session - Call to Order
14.E. Public Comment on Action Taken in Closed Session
15. ADJOURNMENT

Published: February 8, 2019, 1:58 PM

The resubmit was successful.