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REGULAR MEETING AGENDA
Alpine USD
May 14, 2019 4:30PM
Administrative Services Annex, 43 Hawkside Drive, Markleeville, CA 96120

1. CALL TO ORDER / ROLL CALL / PLEDGE OF ALLEGIANCE
Quick Summary / Abstract:
The Governing Board reserves the right to take items in a different order to accomplish business in the most efficient manner.
1.A. Agenda Approval
2. CLOSED SESSION ITEMS
Quick Summary / Abstract:
Welcome to a meeting of the Alpine County Unified School District Board of Trustees.  At this time, the Board of Trustees will listen to communication from the public on any Closed Session items.  Please limit comments to three minutes per person.

2.A. Announcement of Items to be Discussed in Closed Session
2.B. Public Comment on Items to be Discussed in Closed Session
2.C. Closed Session
2.C.1. Public Employee Performance Evaluation per Government Code 54957
2.C.1.a. Title: Certificated Employees
2.C.2. Public Employee Employment per Government Code 54957
2.C.2.a. Title: Approve Hiring of Diamond Valley Principal
2.C.2.b. Title: Walk on Coach
2.D. Open Session - Call to Order
2.E. Public Comment on Action Taken in Closed Session
3. HEARING OF THE PUBLIC
Quick Summary / Abstract:

The law allows the public to address the Governing Board on any matter, whether or not it is on the agenda, but the law prohibits action by the Governing Board on nonagenda items.  Board Bylaw 9323 states that “Individual speakers shall be allowed three minutes to address the Board on each agenda or nonagenda item.  The Board shall limit the total time for public input on each item to 20 minutes.  With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional person speak only if they have something new to add.”


4. PRESENTATIONS
5. STAFF/DEPARTMENT/BOARD REPORTS
6. CONSENT AGENDA ITEMS
Quick Summary / Abstract:
Information concerning the following consent items has been forwarded to each board member for study prior to this meeting. Unless a board member has a  question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Governing Board
6.A. Regular Board Meeting Minutes of April 9, 2019
Attachments:
April 9, 2019 USD Regular Meeting Minutes
6.B. Annual Board Workshop Minutes of April 26, 2019
Attachments:
April 26, 2019 USD Board Workshop Minutes
6.C. Board Payment Reports
Attachments:
Amended D10 4-23-19 Report with descriptions
Amended D10 5-6-19 Report with descriptions
D10 - Report 4-23-19
D10 - Report 5-6-19
6.D. Approve Public Employee Employment of Carol Romanowitz and Sarah Voss, Walk On Coach, Temporary (Track)
6.E. General Obligation Bond Architect Agreement with HMR Architects
Attachments:
Business Office Signed Page
Full Agreement
7. COMMUNICATIONS
7.A. Notification of School Graduation Dates and Times
Quick Summary / Abstract:

Diamond Valley Elementary 8th grade promotion is being held on Friday June 7 at 5:00 pm. Douglas High class of 2019 Graduation will be held on Thursday, June 6 at 5:30 p.m and South Tahoe High class of 2019 Graduation will be held on Friday, June 7 at 4:00 pm. 


7.B. Diamond Digest, May 2019
Attachments:
May-June Diamond Digest
7.C. Liberty Energy Schools Program Incentive Check
Rationale:



 
Quick Summary / Abstract:

Liberty Energy has awarded Alpine County Unified School District a rebate in the amount of $3,235.70 for completing energy efficiency upgrade projects. 



Attachments:
Liberty Schools Incentive Memo
7.D. 2018-19 Tuoloumne JPA Loss Prevention Award for Alpine USD / COE
Rationale:


 
Quick Summary / Abstract:

The District was awarded $4000 to continue work on the resolution of safety items identified in the recent Loss Prevention Facility Review. 




Attachments:
JPA loss Prevention Award Notification
7.E. Hazard Mitigation Grant Program Application through CalOES (Office of Emergency Services)
Quick Summary / Abstract:

Attached is the letter from Cal OES indicating that they received and reviewed our subapplication requesting funds from the Hazard Mitigation Grant Program (HMGP). Hazard mitigation is any action taken to reduce or eliminate long-term risk to human life and property from natural hazards. The Bear Valley Roof Modernization is the project being considered for this grant. 


Attachments:
Submittal Letter
8. ADMINISTRATIVE REPORTS
8.A. Superintendent’s Report
8.A.1. LCAP Updates
8.B. Principal’s Report
8.C. Business Manager’s Report
Attachments:
Business Manager's Report
9. ACTION ITEMS
9.A. Unfinished Business
9.B. New Business
9.B.1. Approve Hiring of Diamond Valley Principal
9.B.2. Review Draft of DVES 19-20 School Calendar
Quick Summary / Abstract:

The DVES calendar was prepared in collaboration with Human Resources and Interim Principal. Interim Principal gathered input from staff and changes were made to align with 19-20 contract changes. The calendar is aligned with Douglas as per years past. 

Attachments:
19-20 DVES Proposed Calendar
9.B.3. Review Draft of BVES 19-20 School Calendar
Rationale:

Comments from Justin Savaso regarding 19-20 proposed calendar

Pros
  1. There is a built-in ski week in February. This was a big request from our parents as we did not have a ski week this year, which makes little sense given our demographics.
  2. Matching BV's calendar to DV's would allow for better communication between the two sites. There were a couple times this year I tried to get ahold of an ACUSD teacher, such as Nicole for a tech question, only to find that DV was off that day. 
  3. Having our calendar match Calaveras District as it did this year, serves little current purpose as we do not have any students with siblings that attend middle or high school in Calaveras. This could change as students graduate from Bear Valey Elementary and may be a point to revisit. 
  4. All current parents have verified with me that they would be ready to begin school on August 12th (10 days earlier then we started this year).
Cons
  1. The one possible con that I see is the short amount of time between teacher's first staff development day (August 7th) and the first day of school (August 12th). There may be several large tasks to be completed in preparation for the first of school at Bear Valley. It'd be a great if Eleanor could make an on-site visit by the end of this school year, and we could discuss further. 

 
Quick Summary / Abstract:

The BVES calendar was created in collaboration with Human Resources, Interim Principal, and Bear Valley teacher. The request was to align BVES with DVES for 19-20. 

Attachments:
19-20 BVES Proposed Calendar
9.B.4. Approve Resolution D18-19-13 Establishing a Building Fund
Quick Summary / Abstract:
This fund exists primarily to account separately for proceeds from the sale of bonds (Education Code Section 15146) and may not be used for any purposes other than those for which the bonds were issued.

Attachments:
Resolution D18-19-13 Establishment of Building Fund
9.B.5. Approve Resolution D18-19-14: Resolution to Allow Board Members to be paid for Non-Attendance per EC 35120 for the CURRENT Board Meeting
Attachments:
Resolution D18-19-14 Paid for Non-Attend
10. OTHER REPORTS
11. INFORMATION/DISCUSSION ITEMS
12. HEARING OF THE PUBLIC
Quick Summary / Abstract:

The law allows the public to address the Governing Board on any matter, whether or not it is on the agenda, but the law prohibits action by the Governing Board on nonagenda items.  Board Bylaw 9323 states that “Individual speakers shall be allowed three minutes to address the Board on each agenda or nonagenda item.  The Board shall limit the total time for public input on each item to 20 minutes.  With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional person speak only if they have something new to add.”



13. SUGGESTED ITEMS FOR FUTURE AGENDA
14. CLOSED SESSION ITEMS (Items not completed in previous Closed Session)
14.A. Announcement of Items to be Discussed in Closed Session
14.B. Public Comment on Items to be Discussed in Closed Session
14.C. Closed Session
14.C.1. Public Employee Performance Evaluation per Government Code 54957
14.C.1.a. Title: Certificated Employees
14.C.2. Public Employee Employment per Government Code 54957
14.C.2.a. Title: Approve hiring of Diamond Valley Principal
14.C.2.b. Title: Walk on Coach
14.D. Open Session - Call to Order
14.E. Public Comment on Action Taken in Closed Session
15. ADJOURNMENT

Published: May 9, 2019, 12:41 PM

The resubmit was successful.