Regular Meeting- SRCS Board of Education - Annual Organization Meeting San Rafael City Schools December 08, 2014 5:00PM District Office - Boardroom
310 Nova Albion Way
San Rafael, CA 94903
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Natu Tuatagaloa, President
Greg Knell, Vice President
Paul M. Cohen, Trustee
Linda M. Jackson, Trustee
Rachel Kertz, Trustee
Michael Watenpaugh, Ed.D., Secretary and Superintendent |
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Pursuant to Government Code sections 54957.6, 54956.9, 54956.95, and 54957, the Board adjourned to Closed Session at 5:01 PM. |
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President Tuatagaloa recovened the meeting to Open Session at 6:27 PM.
Trustees present were: Natu Tuatagaloa Greg Knell Paul M. Cohen Linda M. Jackson Rachel Kertz
Other administrators present were Michelle Spencer, Amy Goodwin, Christina Perrino, Dan Zaich, Cecilia Perez, Juan Rodriguez, and Kathryn Gibney. |
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Don Jen of the Marin Community Foundation led the Pledge of Allegiance. |
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Superintendent Watenpaugh recognized Natu Tuatagaloa for his leadership and service as the 2014 Board President. He presented him with a gavel plaque in appreciation for his leadership. |
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Annie Best, Terra Linda HS: - Dr. Watenpaugh visited Terra Linda HS today. - The Terra Linda Formal was on Friday, with over 250 students attending. A dress code for both boys and girls was established for the event. - A staff brunch is being held on Friday. - Spirit Day is coming - Ugly Sweater Day. - She reported on Winter sports. - The Trojan Training Center (TTC) is available for students to do pre-season training with trainers from the Bay Club. |
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Staff from Bahia Vista, San Pedro and Venetia Valley will present an update regarding the Promoting Early School Success (PESSA) Initiative. |
Bahia Vista, San Pedro and Venetia Valley principals and staff members provided an update on the enriched family engagement, extended learning opportunities for students and parents, high quality professional development, and strengthening of community partnerships, that PESSA funding from the Marin Community Foundation (MCF) has supported in the past five years. They expressed their appreciation to MCF for their support.
Venetia Valley: Principal Juan Rodriguez reviewed that the past 5 years of the PESSA initiative have established a strong foundation for the LCAP work. Sun Valley and Coleman have been developing elements of the PESSA work at their sites. He provided an overview of the I-CAN University vision to promote early school success for students. Partnerships with Old Gallinas preschool, Rodef Sholom and other community agencies have been strengthened.He reviewed data that demonstrates an increase in student/staff engagement and student achievement. With PESSA funds, extended learning opportunities have been available for students, and the Family Center has been supported.
Bahia Vista: Principal Cecilia Perez and staff members Melissa Guerrero and Sarah Gaidano reviewed PESSA work at Bahia Vista: - PBIS model implementation is strong. - The site design team has been strengthened. - Partnerships with preK partners have been strengthened. - High quality professional development for teachers and community partners is being provided. - Parent/student learning activities and events are being offered through the Family Center. The Center is building family engagement and parent involvement. - The site design team is being expanded to build leadership and partnerships with pre-K to 5 and afterschool program stakeholders. - Three design team subcommittees are being developed to focus on alignment, social emotional and cultural proficiency and family engagement. - The site ILT will work on 3 areas this school year 1) the school vision, 2) instructional minutes, and 3) RTI intervention. SEAL will be brought on board next year.
San Pedro: Principal Kathryn Gibney, and staff members Yolanda Roose, Brucine Doherty, Beth Minor, Hilda Lopez, Mariana Lopez and Ana Becerra provided an overview of the alignment of all six elements of the PESSA initiative. - There is a focus on professional development for cultural proficiency and equity with coaching from the National Equity Project. - Distributed leadership/teacher leadership is being developed - a trainer of trainers model. - The TK and K programs are being aligned with professional development using the Bremerton model, creating instruction with common literacy activities. - The teaching pyramid approach is being used for social and emotional development. - Family engagement is a focus - education of parents of how to support children in and out of the classroom. Family Night workshops are being held. - Headstart is focusing on social emotional education and using the teaching pyramid model. - Bremerton professional development for the 1st Grade team is being used to deconstruct standards, writing I-CAN statements for each standard and creating booklets for students to track their own learning. - Third grade reading skills have shown a 14% growth in reading comprehension. Writing has become a major point - integrating writing lessons and responses into everything. - Chromebooks have increased the use of technology schoolwide; students are maximizing the use of computer labs. - The Family Center is providing: social emotional support, access to mental and physical health services, counseling services extended to preK, the Mercado Food Bank, an annual toy drive, carnival and garden work days to build community, Cafe International and support of site parent organizations. - The LEAP extended learning program for 2nd - 5th grades has been expanded to include 40 more students. San Pedro is a leader in the Bay Area region in it's work to add STEM activities to extended learning.
Don Jen, Marin Community Foundation Program Officer, reported that MCF is in the process of updating their 5-year strategic plan. He invited SRCS trustees to review the MCF Strategic Plan website for feedback. He commended the district for the work that has been done, the utility of professional development and the development and implementation of a parent engagement policy. This work has set context locally for national and state work in preK for early success. MCF would like to see sustainability beyond the Foundation's investment, and more work on data - what lead to student success; tying MCF work to community schools work of the district. In January/February applications for continuing early school success work will be available, with grant recommendations made in May.
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That the Board receives any updates since the last Board meeting regarding implementation of the Common Core State Standards. |
Staff continues to invite teachers and staff from across the district to provide members of the Board and the greater community with examples of CCSS implementation that are already in place.
Sun Valley kindergarten teacher Shawn McEowen, provided an overview and examples of the literacy approach being used to implement Common Core State Standards at the kindergarten level. Staff are working with Phyllis Goldsmith of the UC Berkeley History/Social Science Project, and are also using the SEAL model. The implementation includes an emphasis on building oral and written language, use of adapted informational text and literature, hands-on experiences, and teaching students to partner and collaborate with their peers. |
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That the Board receives any updates since the last Board meeting regarding development of the Local Control and Accountability Plan (LCAP). |
The District's 2014-15 LCAP plan includes goals and funding specific to professional development.
Superintendent Watenpaugh provided an overview of the current professional development work being done by our site and district certificated administration, building their professional capacity to support grade level and content implementation and delivery of the Common Core. This collaborative multi-level work is guiding the development of a common language, as well as the use of high impact instructional strategies. Feedback from participants continues to be positive and directly impacting teaching and learning at schools.
Two vertical articulation teams comprised of K-12 administrators have been formed and meet monthly, working with facilitator/consultant Michael O'Neill and Assistant Superintendent Dr. Harriet MacLean. Trustee Kertz shared she is impressed with the depth of the agenda for one of these meetings.
Superintendent Watenpaugh reported that invitations to nominate parents to the LCAP Parent Advisory Committees, have been sent to community partners. |
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That the Board receives any updates since the last Board meeting.
1) Master Facilities Planning |
CBO Chris Thomas reported: - Maintenance and Operations staff have made preparations for the anticipated big storm which is expected later this week. Trustee Knell suggested staff work with the city to make sure drains are cleared near curbs. - Master facilities planning continues. The next step is answering key questions that will guide design options. The next meeting of the Master Facilities Planning Executive committee will be January 8 to discuss options and level of support systems that are necessary to consider in designs. President Tuatagaloa noted the importance of looking at research data. Several 'charettes,' or working sessions, with the architects to be held on December 16 for Laurel Dell, Short and Coleman schools, combined, January 9 for San Rafael HS, and Terra Linda HS on January 14. - District fields are closed with the rain. - Ms. Thomas provided an update on the DMS field subcommittee's work to expand field improvements. Little League has begun work on the baseball diamond. - The San Rafael HS facilities committee is scheduled to meet next week. They will be doing another review of the proposal to add more parking to the campus. If approved, work will be scheduled over winter break. - Master planning for the SRHS stadium project is moving forward. - Bleachers have been added at SRHS, based on site facility committee input. - A solar array was donated for use at Terra Linda. - A chicken coop has been installed at Terra Linda. - The Venetia Valley containers are on order. A meeting is scheduled with the neighbors. |
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That the Board receives updates from district labor leaders:
1) CSEA
2) SRTA
3) SRFT |
CSEA: Carmen Puga read a letter from current CSEA President Kathy Hokanson stating that Ms. Hokanson will not be running for president in the coming year; Ms. Puga will be taking over leadership as chapter president. Ms. Puga introduced new Vice President Tania Morales, and reported on other new officers.
She also reported that 3 new members from the HSD have been added to the negotiations team. |
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Approval of Consent Agenda items #1-19, with the exception of item #7, 11 and 12 which were pulled for discussion, and noting President Tuatagaloa's recusal from voting on items #9 and #10, Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Staff responded to questions from Trustee Jackson regarding the retroactive action requested of the Board for items #17 and #18, as the teams in question did not qualify for the tournaments until after the last Board meeting. The Board President and Vice President were consulted prior to the teams attending the tournaments. |
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The Board will review the November 17, 2014 meeting minutes for approval. |
Draft minutes are attached for review. |
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Approval of the minutes for the Regular Board Meeting of November 17, 2014 |
Approval of the minutes for the Regular Board Meeting of November 17, 2014 Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Approval of the minutes for the Regular Board Meeting of November 17, 2014 Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Approval of the minutes for the Regular Board Meeting of November 17, 2014 Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Minutes - Regular Board mtg 11/27/14
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.
All changes to personnel since the previous meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
Approval of all recommended hiring, terminations, transfers and retirements of employees in the Elementary School District. |
Approval of all recommended hiring, terminations, transfers and retirements of employees in the Elementary School District. Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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ESD Personnel Action Items
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.
All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
Approval of all recommended hiring, terminations, transfers, and retirements of employees in the High School District. |
Approval of all recommended hiring, terminations, transfers, and retirements of employees in the High School District. Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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HSD Personnel Actions
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.
All changes to personnel since the previous meeting including resignations, leave of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short terms are included for Board approval. |
Approval of all recommended hiring, terminations, transfers and retirements of employees in the Joint School District. |
Approval of all recommended hiring, terminations, transfers and retirements of employees in the Joint School District. Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Joint Personnel Action Items
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With the reorganization of the new Education Services Department, it was necessary to make technical revisions to the job description for the Confidential Executive Assistant previously assigned to the Curriculum & Instruction Department. The Executive Assistant, Education Services will now report to the Assistant Superintendent. |
There is no financial cost for this item. |
Acceptance of the recommended technical revisions to the job description for Executive Assistant, Education Services. |
Acceptance of the recommended technical revisions to the job description for Executive Assistant, Education Services. Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Exec Assistant to the Asst Supt Ed Services
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This agenda item presents for Board approval the Administration's recommended personnel actions for the and High School District regarding Winter Coach Stipends. |
Approval of the recommendations (9-12) for appointment of extra pay for outside work for the 2014-2015 school year |
Approval of the recommendations (9-12) for appointment of extra pay for outside work for the 2014-2015 school year Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Winter Coaches 2014-2015
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Presentation of the 2015-2016 ESD/HSD SRCS District Calendar for approval. |
BACKGROUND: Board Policy BP 6111 Instruction states:
The Superintendent or designee shall recommend to the Board of Education a calendar for each school that will meet the requirements of law as well as the needs of the community, students and the work year as negotiated for represented personnel.
Each school calendar shall show the beginning and ending school dates, legal and local holidays, orientation meeting days, minimum days, vacation periods and other pertinent dates.
The district shall offer 180 days of instruction per school year.
Staff development days shall not be counted as instructional days.
At the final meeting of the Calendar Committee in March 2014, the committee members unanimously recommended approval of the 2015-2016 school calendar. All three bargaining units ratified this calendar. Subsequently, during SRFT negotiations in the spring, it was agreed that there would be a professional development day added for the high school district teachers. It was agreed that the professional development day for 2015-2016 and 2016-2017 would be determined through the Calendar Committee process.
The Calendar Committee convened on December 2, 2014 to review the attached draft, which includes placement of the 9-12 Staff Development Day on Tuesday, August 18, 2015. This item is still pending ratification and approval by the SRFT Executive Board in a meeting on Thurs., Dec. 4. The approved calendar will be translated and made available in Spanish. |
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Approval of the 2015-2016 SRCS District Calendar for the ESD and HSD. |
To amend the motion from: "Approval of the 2015-2016 SRCS District Calendar for the ESD and HSD." to: "Approval of the 2015-2016 SRCS District Calendar for the ESD and HSD, with Trustee Jackson's note that Summerfest 2015 is on September 26th," Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Approval of the 2015-2016 SRCS District Calendar for the ESD and HSD, with Trustee Jackson's note that Summerfest 2015 is on September 26th. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Approval of the 2015-2016 SRCS District Calendar for the ESD and HSD. Passed with a motion by Paul Cohen and a second by Linda Jackson. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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In response to questions from Trustee Kertz, Deputy Superintendent Rosales provided information about what other districts in the county are doing on September 23, Yom Kippur. Some are taking it as a local holiday and others holding staff development that day. She reviewed that the District Calendar committee uses the Jewish holiday calendar as a guide for navigating special holidays during the first months of school and researches attendance rates for staff and students on holidays. The calendar committee for the 2016-17 school year will review absence rates and patterns during the development of that year's calendar.
Superintendent Watenpaugh noted that the teachers' unions ratified the calendar through their negotiations process.
Trustee Jackson noted with her motion that September 26 is Summerfest 2015. |
Final Draft 2015-2016 School Calendar
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That the Board approves the disposal of obsolete equipment from Sun Valley, Terra Linda HS and the Business Department. |
BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."
CURRENT CONSIDERATIONS: Sun Valley, Terra Linda High School, and the Business Services department have determined that the following equipment is obsolete.
ITEM
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ISBN #
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ESTIMATED
VALUE
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REASON
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SITE
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TV |
1 |
1455 |
0 |
Obsolete |
Sun Valley |
TV |
1 |
1546 |
0 |
Obsolete |
Sun Valley |
TV |
1 |
1540 |
0 |
Obsolete |
Sun Valley |
TV |
1 |
1468 |
0 |
Obsolete |
Sun Valley |
TV |
1 |
1530 |
0 |
Obsolete |
Sun Valley |
TV |
1 |
1509 |
0 |
Obsolete |
Sun Valley |
TV |
1 |
1522 |
0 |
Obsolete |
Sun Valley |
TV |
1 |
1465 |
0 |
Obsolete |
Sun Valley |
TV |
1 |
1514 |
0 |
Obsolete |
Sun Valley |
Monitor |
1 |
3793 |
0 |
Obsolete |
Sun Valley |
Monitor |
1 |
3685 |
0 |
Obsolete |
Sun Valley |
Scores Table |
1 |
09405SRHSD |
0 |
Obsolete |
TLHS |
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COST/FUNDING SOURCE:
The equipment will be disposed of or recycled at no cost to the district. |
Approval of the disposal of obsolete equipment. |
Approval of the disposal of obsolete equipment. Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Obsolete Equipment
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The Board will review the warrants for November 2014 for ratification. |
BACKGROUND:
The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.
CURRENT CONSIDERATIONS:
A copy of the summary of the warrant register of all funds for warrants issued from November 1, 2014– November 30, 2014, is attached.
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COST/FUNDING SOURCE:
Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods.
A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 505. |
Ratification of the warrants for November 2014. |
Ratification of the warrants for November 2014. Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Recuse Natu Tuatagaloa.
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ESD Batch Reconciliations 12.8.14
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The Board will review the warrants for November 2014 for ratification.. |
BACKGROUND:
The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.
CURRENT CONSIDERATIONS:
A copy of the summary of the warrant register of all funds for warrants issued from November 1, 2014 – November 30, 2014, is attached. |
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COST/FUNDING SOURCE:
Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods.
A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 505. |
Ratification of the warrants for SRCS HSD - November 2014. |
Ratification of the warrants for SRCS HSD - November 2014. Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Recuse Natu Tuatagaloa.
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HSD Batch Reconciliations 12.8.14
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The Board will review the annual accounting of the Developer Fees for the 2013-14 fiscal year for recommended approval. |
BACKGROUND: In accordance with Government code Section 66006 (b), the San Rafael Elementary School District must provide an annual accounting of the Capital Facilities Fund for the collection and accounting of developer fees.
Government Code Section 66006 (b) requires local agencies, including school districts, which collect developer fees, to provide an annual accounting of those fees within 180 days of the close of each fiscal year.
Each accounting must include:
- A brief description of the type of fee in the account or fund;
- The amount of the fee;
- The beginning and ending balances of the account;
- The amount of the fees collected and the interest earned during the fiscal year;
- An identification of each public improvement on, which fees from the account were expended and the amount, and an identification of the percentage of the cost of the improvement that is being funded with the fees;
- For any improvements that are funded, but have not been completed, an identification of an approximate date of completion; and
- A description of each interfund transfer or loan made from the account, including the public improvement on which the transferred or loaned fees will be expended.
- The amount of refunds made pursuant to subdivision (e) of section 66001.
This accounting must be made available to the public within 180 days of the end of the fiscal year. In addition, the Board of Trustees must review the information at the next regularly scheduled meeting held no earlier than 15 days after the information becomes available to the public.
The financial statements attached were completed and available for review on Monday, November 24, 2014. They are being presented to the Board on December 8th, which is 15 days from the date they were available for review by the public.
CURRENT CONSIDERATIONS: During the 2013-14 fiscal year, the San Rafael Elementary School District levied developer fees at the following rates:
July 1, 2013 to June 30, 2014:
Residential developer fees in the amount of $2.97 per square foot of assessable space of residential construction.
Commercial developer fees in the amount of 47 cents per square foot of covered and enclosed space of commercial/industrial construction; but subject to the District’s determination that a particular project is exempt from all or part of these fees.
Pursuant to Education Code Section 17623 and an agreement with the San Rafael
City High School District, generally only 69% of the fee specified above is distributed to the District.
These rates are the same as the rates charged in 2011-12 and 2012-13.
The total amount of developer fees collected for 2013-14 is $100,324.10.
The total amount of interest earnings for 2013-14 is $125.95
The expenditures in the Capital Facilities Fund were for the following projects:
- Debt Service – Interest on COPs $110,000
- Debt Service – Principle on COPs $0
Note: Certificates of Participation (COP) were issued in 2005 in order to support the new construction costs of the Bahia Vista Elementary School. The balance of the Debt Service on the COPs was funded by Facilities Use Fees collected and accounted for in fund 40 as the collection of Developer Fees were not adequate to fully fund the Debt Service due in 2013-14. |
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Capital Facilities Fund Balance as of June 30, 2014 was $107,971.07 (See Income Statement & Balance Sheet attached). |
Approval of annual accounting of ESD Developer Fees for the 2013-14 fiscal year. |
Approval of annual accounting of ESD Developer Fees for the 2013-14 fiscal year, Passed with a motion by Paul Cohen and a second by Linda Jackson. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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In response to questions from trustees, Ms. Thomas reviewed projected developer fees from local housing projects.
Trustee Cohen's first motion to approve, and the second for this item, included approval of item #12.
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2013-14 Balance Sheet 2013-14 Income Statement
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The Board will review the annual accounting of the Developer Fees for the 2013-14 fiscal year for recommended approval. |
BACKGROUND: In accordance with Government code Section 66006 (b), the San Rafael High School District must provide an annual accounting of the Capital Facilities Fund for the collection and accounting of developer fees.
Government Code Section 66006 (b) requires local agencies, including school districts, which collect developer fees, to provide an annual accounting of those fees within 180 days of the close of each fiscal year.
Each accounting must include:
- A brief description of the type of fee in the account or fund;
- The amount of the fee;
- The beginning and ending balances of the account;
- The amount of the fees collected and the interest earned during the fiscal year;
- An identification of each public improvement on which fees from the account were expended and the amount, and an identification of the percentage of the cost of the improvement that is being funded with the fees;
- For any improvements that are funded, but have not been completed, an identification of an approximate date of completion; and
- A description of each interfund transfer or loan made from the account, including the public improvement on which the transferred or loaned fees will be expended.
- The amount of refunds made pursuant to subdivision (e) of section 66001
This accounting must be made available to the public within 180 days of the end of the fiscal year. In addition, the Board of Trustees must review the information at the next regularly scheduled meeting held no earlier than 15 days after the information becomes available to the public.
The financial statements attached were completed and available for review on Monday, November 24, 2014. They are being presented to the Board on December 9th, which is 15 days from the date they were available for review by the public.
CURRENT CONSIDERATIONS: During the 2013-14 fiscal year, the San Rafael High School District levied developer fees at the following rates:
July 1, 2014 to June 30, 2014:
Residential developer fees in the amount of $2.97 per square foot of assessable space of residential construction.
Commercial developer fees in the amount of 47 cents per square foot of covered and enclosed space of commercial/industrial construction; but subject to the District’s determination that a particular project is exempt from all or part of these fees.
Pursuant to Education Code Section 17623 and an agreement with the San Rafael High School District, the San Rafael Elementary School District and the Dixie Elementary School District, generally only 31% of the fee specified above is distributed to the San Rafael High School District.
These rates are the same as the rates charged in 2011-12 and 2012-13.
The total amount of developer fees collected for 2013-14 is $47,137.37
The total amount of interest earnings for 2013-14 is $145.30
The expenditures in the Capital Facilities Fund were for the following projects:
A/E fees for Master Facilities Planning $17,875
Due to the significant amount of growth over the past 2 years and projected growth for the next several years, the district has begun a Master Facilities Planning process to develop plans to increase capacity and address various site facilities needs through a needs assessment. The Board took action to hire HY Architects, Inc. who were identified through an RFP/Q process, to complete the needs assessment for all three high schools and develop designs and cost estimates for the Master Facilities Plan. The Architectural Fees associated with this process in 2013-14 were paid for by the Capital Facilities Fund in the amount of $17,875. |
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The Capital Facilities Fund 25 Balance as of June 30, 2014 is $140,262.94 (See Income Statement & Balance Sheet attached). |
Approval of the annual accounting of the HSD Developer Fees for the 2013-14 fiscal year. |
Approval of the annual accounting of the HSD Developer Fees for the 2013-14 fiscal year, Passed with a motion by Paul Cohen and a second by Linda Jackson. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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2013-14 Balance Sheet 2013-14 Income Statement
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This agenda item presents for Board approval for MOU's with Experience Corps for services at Bahia Vista, Coleman, Laurel Dell, San Pedro, Short, Sun Valley and Venetia Valley for the 2014-2015 school year. |
Background: Experience Corps is a research based, national program, which engages people over age 55 in assisting and supporting local communities with the education of youth. This intergenerational program is outcome focused and members are extensively trained prior to beginning their tutoring assignments and are offered additional literacy academy workshops annually.
Surveys of teachers who have Experience Corps members working with students in their classrooms show that this program boosts student academic performance on benchmark assessments, classroom concentration, and participation in classroom activities and relational skills with their classroom peers.
Current Consideration: Experience Corps will recruit, screen, train and place volunteer tutors in San Rafael City Schools elementary sites.
Bahia Vista (Exhibit A)
Coleman (Exhibit B)
Laurel Dell (Exhibit C)
San Pedro (Exhibit D)
Short (Exhibit E)
Sun Valley (Exhibit F)
Venetia Valley (Exhibit G) |
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There is no financial impact to the district. |
Approval of MOU's with Experience Corps for services at Bahia Vista, Coleman, Laurel Dell, San Pedro, Short, Sun Valley and Venetia Valley for the 2014-2015 school year. |
Approval of MOU's with Experience Corps for services at Bahia Vista, Coleman, Laurel Dell, San Pedro, Short, Sun Valley and Venetia Valley for the 2014-2015 school year, Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Exhibit A - Experience Corps/Bahia Vista Exhibit B - Experience Corps/Coleman Exhibit C - Experience Corps/Laurel Dell Exhibit D - Experience Corps/San Pedro Exhibit E - Experience Corps/Short Exhibit F - Experience Corps/Sun Valley Exhibit G - Experience Corps/Venetia Valley
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This agenda item presents for Board approval for Playworks MOU's for services with Bahia Visa, San Pedro, Venetia Valley and Short School for the 2014-2015 school year. |
CURRENT CONSIDERATIONS: The mission of PLAYWORKS is to improve the health and well-being of children by increasing opportunities for physical activity and safe, meaningful play. PLAYWORKS will provide Bahia Vista, San Pedro and Venetia Valley with one Program Coordinator, Tuesday through Friday, for a total of seven hours for in-school and out-of-school time programming (within an eight hour timeframe), and a total of four hours of in-school programming on-site on Mondays. PLAYWORKS' experience is that the effective implementation of play and physical activity programs can have an enormous impact on school climate, making it possible for teachers to focus on their practice and improving students’ experience of and engagement in school.
For the 2014-2015 school year, Short School will have a Playworks coach. The Playworks Coach at Short Elementary School is Kendra Woodglass. Kendra’s role is to provide two, thirty minute blocks of physical education instruction per week to all classes, grades Kindergarten through third grade. In addition, Kendra works as a Playworks recess coach who encourage kindness, fair play and individual growth through the Playworks framework and guiding principles. Kendra was trained in Playworks for a full day along with all of our other classified staff that performs yard supervision. In addition to our classified staff, eight other staff members attended the training from other schools.
This program has been implemented at for several years at Bahia Vista, San Pedro and Venetia Valley Schools and is highly effective.
Bahia Vista (Exhibit A)
San Pedro (Exhibit B)
Venetia Valley (Exhibit C)
Short School (Exhibit D) |
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01-9020-0-5849.00-1131-1000-092-120-000 $15,000
01-9020-0-5849.00-1131-1000-095-120-000 $15,000
01-9020-0-5849.00-1131-1000-090-120-000 $15,000
01-0000-0-5840.00-1511-1000-092-000-000 $15,000
01-0000-0-5840.00-1511-1000-095-000-000 $15,000
01-0000-0-5840.00-1511-1000-090-000-000 $15,000 |
Approval of MOU's for services with Bahia Vista, San Pedro Venetia Valley and Short School for the 2014-2015 school year. |
Approval of MOU's for services with Bahia Vista, San Pedro Venetia Valley and Short School for the 2014-2015 school year, Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Exhibit A - Playworks-Bahia Vista MOU Exhibit B - Playworks-San Pedro MOU Exhibit C - Playworks-Venetia Valley MOU Exhibit D - Playworks-Short School MOU
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This agenda item presents for Board approval the Independent Contractor Agreement for Special Services with Julie MacNamara for work with the California Math Science Partnership Grant entitled iTEAMS for 2014-2015. |
Background Information: iTEAMS is a California Math and Science Partnership (CaMSP) grant led by the San Rafael City Elementary School District in partnership with San Francisco State University, the Exploratorium, and consultants Hallie Foster, Ph.D. and Julie McNamara, Ph.D., that will provide teacher professional development. Gibson and Associates will provide technical assistance. The grant will be evaluated and monitored by Public Works. Molly Todd is the the Project Director for the CaMSP grant.
The grant will span a three-year period, with $500,000 distribution annually. The three-year program would provide professional development to approximately 50 teachers grades 3-8 to develop skills to successfully implement integrated math and science lessons using engineering and technology activities that develop student understanding of bridges, waterways, and transportation systems. iTEAMS was designed to develop a set of curricular units for each grade that builds sequentially, with opportunity for teachers to develop content knowledge, skills, and refine their lesson delivery through a lesson-study approach. Thirty-three teachers in grades 3-5 and 6-8, from SRCS have signed letters of commitment, and one teacher from the Marin County Office of Education Special Day site, and twenty-four teachers from neighboring Dixie and Ross Valley School Districts will participate, forming a true-regional collaborative.
San Rafael City Schools extended invitations to the community to participated in the Regional Collaborative Partnership. Accepting partners include University of California, SF, California Academy of Sciences, Autodesk, San Francisco State University, Rotary Club of San Rafael, Marin Community Foundation, San Rafael Chamber of Commerce and Romberg Tiburon Center for Environmental Studies. The Regional Collaborative Partnership serves in an advisory and supportive role for the Core Partnership to extend and expand the benefits of the project’s work. This secondary partnership provides community support, direction, and recommendations for continuous improvement.
Exhibit A: The cost of the services to Julie McNamara not to exceed $15,000 for 2014-2015 . |
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SCACs Code:
01-4050-0-5849.00-1390-2140-700-240-000
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Approval of the Independent Contractor Agreement for Special Services with Julie MacNamara for work with the California Math Science Partnership Grant entitled iTEAMS for 2014-2015. |
Approval of the Independent Contractor Agreement for Special Services with Julie MacNamara for work with the California Math Science Partnership Grant entitled iTEAMS for 2014-2015, Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Exhibit A
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This agenda item presents for Board approval for San Rafael High School Varsity Cheer Leading Team's participation in the United Spirit Association National High School Spirit Championships, March 19-23, 2015 in Anaheim, California. |
BACKGROUND: Board Policy 6153: Instruction: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities.
Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Deputy Superintendent or designee.
No field trip shall be authorized if any student would be excluded from participation because of lack of sufficient funds.
CURRENT CONSIDERATIONS: This agenda item presents for Board approval for San Rafael High School Varsity Cheer Leading Team's participation in the United Spirit Association National High School Spirit Championships, March 19-23, 2015 in Anaheim, California. The following individuals will most likely participate:
Katelyn Alegria, Macie Besenty, Seleny Calderon, Annnika Greenawalt, Dayrin Flores, Sonia Flores, Zoe Hauser, Maria Hernandez, Andrea Leon, Jenna Magner, Sierra Murphy, Maggie Pullinger, Nicole Reilly, Sophia Scarabosio, Darby Shore, Nicole Stein.
Adult Chaperones: Shawna Hoch, Marcella Hauser, Erin Scarabosio, Pam Cook, Marla Besenty, Carole Reilly, Lauren Magner, Stacy Stein and Kristin Shore.
Accommodations: We will be securing these accommodations through the competition company. The team will be staying at the Anaheim Marriott, 700 West convention Way, Anaheim, CA 92802.
There will be a maximum of two cheerleaders to one adult per room ratio. Each student will have their own bed. There will be no water based activities. No student will be excluded from participation because of lack of sufficient funds. |
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There is no cost to the district. The cheerleaders will continue fundraising to offset their expenses. Any remaining costs will be voluntarily paid by the families. No competition team member will be excluded from the event due to an inability to pay. |
Approval of the annual overnight field trip to Anaheim, California for the San Rafael High School Cheer Leading Team to participate in the United Spirit Association National High School Spirit Championships |
Approval of the annual overnight field trip to Anaheim, California for the San Rafael High School Cheer Leading Team to participate in the United Spirit Association National High School Spirit Championships, Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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This agenda item presents for Board approval for the Terra Linda High School Girls Basketball team to participate in the Fortuna/Ferndale High School basketball tournament in Ferndale, California on November 28-29, 2014. |
BACKGROUND: Board Policy 6153: Instruction: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities.
Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Deputy Superintendent or designee.
No field trip shall be authorized if any student would be excluded from participation because of lack of sufficient funds.
CURRENT CONSIDERATIONS: This agenda item presents for Board approval a request for Terra Linda High School Girls Basketball team to participate in the Fortuna/Ferndale High School basketball tournament on November 28-29, 2014 in Ferndale, CA.
The team, their coaches and families will leave at 11:00 am on Friday, November 28th and drive to Fortuna High School to play in a 6:00 pm game. After the game on Friday, the players, coaches and families will go to dinner. After dinner each athlete will stay with an athlete and their family from Ferndale High school, where they will play on Saturday, November 29th at 1:00 pm. Each athlete will have their own bed at the home they stay at in Ferndale. There will be no water activities. No student will be excluded from participation because of lack of sufficient funds. |
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There is no cost to the district for this field trip. |
Approval of the overnight trip for Terra Linda High School Girls Basketball team to participate in the Fortuna High School basketball tournament in Ferndale, California on November 28-29, 2014. |
Approval of the overnight trip for Terra Linda High School Girls Basketball team to participate in the Fortuna High School basketball tournament in Ferndale, California on November 28-29, 2014, Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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This agenda item presents for Board approval for San Rafael High School Cross County Team's participation in the State Cross Country Meet, November 28-29 2014, in Fresno, California. |
BACKGROUND: Board Policy 6153: Instruction: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities.
Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Deputy Superintendent or designee.
No field trip shall be authorized if any student would be excluded from participation because of lack of sufficient funds.
CURRENT CONSIDERATIONS: This agenda item presents for Board approval, San Rafael High School Cross County Team's participation in the State Cross Country Meet, November 28-29 2014, in Fresno, California. The following individuals will most likely participate:
Munir Kabbara
Nassim Kabbara
Blake Delaney
Archie Odell
Nick Tanaka
Will Tanaka
Sean Mcgovern
Jason Porzio
Maddie Gebbie
Mattie Hassett
Jesse Eaton Lurie
Emily Butler
Emily Freed
Flor Baten
Marianna Sanchez
Adult Chaperones:
Jason Jacobson
Joe Delaney
Jean Pierre Kabbara
Peter Gebbie
John Porzio
Accommodations: Accommodations are pending. Each student will have their own bed. There will be no water based activities. |
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There will be no cost to the district. |
Approval of the overnight field trip for the San Rafael High School Cross Country Team to participate in the State Cross Country meet in Fresno, California on November 28-29, 2014.. |
Approval of the overnight field trip for the San Rafael High School Cross Country Team to participate in the State Cross Country meet in Fresno, California on November 28-29, 2014, Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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The Board will consider the MOU to provide Teen Screen at Davidson Middle School for approval. |
The Columbia University TeenScreen Program is a national mental health and suicide risk screening program for young people that has been used in the high school district since 2010-2011. It is a voluntary screening program that requires both parent and youth consent for participation. The program uses a questionnaire and interview process to determine if a teenager may be at risk for depression, suicide or other health problems. Parents of youth found to be at possible risk are notified and helped with identifying and connecting to local services where they can obtain a complete evaluation by a qualified professional. Treatment decisions, if any, are always left to parents and guardians.
The TeenScreen Program was developed by Columbia University's Division of Child and Adolescent Psychiatry and is included in the Substance Abuse and Mental Health Services Administration's (SAMHSA) National Registry of Evidence-based Programs and Practices as a scientifically verified intervention in the areas of suicide prevention. It has been rigorously researched and evaluated in a variety of settings with diverse youth populations and study results reveal that it is effective in identifying young people who are at risk for suicide and depression.
Family Services Agency, Inc. facilitates the Teen Screen Program in Marin County. Students are screened through a computer based program. Trained staff members from Family Services Agency meet with each student after the screening. Students who needed no additional support have a brief meeting to confirm results. Students whose score is "of concern" are referred to as having a positive result on the screening. They receive a longer, more thorough screening. Parents are then contacted when a student receives such follow-up. If appropriate, Family Services recommends to parents the community resources which could support students and families. Only those teens that score positive on the screening questionnaire and also are deemed to be at-risk by a mental health professional are considered a positive screen and receive a recommendation for a complete mental health evaluation. Screening staff contact parents of youth who would benefit from a complete evaluation. Parents are informed of the screening results and are offered information and assistance with obtaining an appointment with a qualified health professional of their choice.
The district is already offering Teen Screen at San Rafael and Terra Linda High Schools and would like to expand the program to Davidson Middle School this year. Family Service Agency staff will be working with staff at Davidson to coordinate the process and encourage participation.
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The cost to implement TeenScreen at Davidson will be $9,000. This cost includes preparation materials and time, therapist interviews (both brief and clinical), and communications with staff and parents. Funding would come from the General Fund.
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Approval of the MOU with Family Service Agency to provide Teen Screen at Davidson Middle School. |
Approval of the MOU with Family Service Agency to provide Teen Screen at Davidson Middle School, Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Davidson Teen Screen MOU
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The Board will review the donations for acceptance. |
BACKGROUND:
Board Policy 3290 Section 1.1 states:
“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)
The following donation(s) was received for the San Rafael City Schools District, as follows:
Donor
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Item/Purpose
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Site
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Amount
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J.D. Woods |
Trip Funds |
TLHS |
$1,000 |
Cherins Appliances |
Freezer |
SRHS |
$900 |
Gurmet Singh Mekrok |
Supplies Funds |
TLHS |
$300 |
Gary Anspach |
Trip Funds |
TLHS |
$500 |
Harbor Point Charitable |
Basketball Gym Equipment |
SRHS |
$15,000 |
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COST/FUNDING SOURCE:
Total of donation(s): $17,700.00. |
Acceptance of the donations. |
Acceptance of the donations, Passed with a motion by Paul Cohen and a second by Rachel Kertz. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Donations
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The Board will receive a report on Budget Revision #1 and the First Interim Report for 2014-15 for the Elementary District. |
BACKGROUND: The First Interim Report is the first of two interim budget reports required by AB 1200, which was passed into law in 1991 and became effective on January 1, 1992. AB 1200 was enacted to establish a process of fiscal monitoring to ensure fiscal solvency for school districts and county offices. Districts are required by Education Code 42130 to submit a report on their financial status as of October 31. The purpose of this report is to determine an appropriate certification to the State of California regarding the District’s ability to meet its financial obligations for the current and two subsequent fiscal years. The Marin County Office of Education is responsible for either accepting or changing the District’s certification (positive, qualified or negative). Once the County Office completes their review, they forward to the California Department of Education, a report confirming the certification of each District in the county.
In addition, the Working Budget for all funds is monitored on a regular basis and adjusted for any new or additional information that becomes available. Budget revisions are taken to the Board of Education on a regular basis for review and approval. Included in the attached budget assumptions are details on some of the significant changes between the Adopted Budget and Budget Revision #1. In addition, they include detailed assumptions for the Multi-Year projections for the General Fund. The forms included in the first Interim Report are as follows:
- Form 01 - General Fund
- Forms 11-51 – Other Funds
- Form AI – Average Daily Attendance
- Form MYPI – Multi-Year Projections
- Form CASH – Cash Flow Worksheet
- Form CSI – Criteria & Standards Review
- Form TRC – Technical Reviews
Budget Revision #1 includes a revision for the General fund and all of the Other Funds. All of the ending fund balances are projected to be positive and include the following funds:
- Child Development Fund 12
- Cafeteria Fund 13
- Deferred Maintenance Fund 14
- Special Revenue Fund for Post-Employment Benefits 20
- Building Fund 21
- Capital Facilities Fund 25
- County Schools Facilities Fund 35 (State Modernization fnds)
- Special Reserve Fund for Capital Outlay Projects Fund 40 (Facilities Use and New-Prop 39 funds)
- Bond Interest and Redemption Fund 51
CURRENT CONSIDERATIONS: As the First Interim Report and Multi-year Projections indicate, San Rafael City Elementary School District will be able to meet its financial obligations for the current year and two subsequent years. This agenda item presents for Board authorization, the approval of Budget Revision #1 and the First Interim Report for the 2014-15 Fiscal Year with a positive certification.
FINANCIAL IMPLICATIONS: In compliance with GASB 54, the components of the ending fund balance are as follows:
Non-spendable
Revolving Cash $ 2,500
Stores Inventory $ 0
Prepaid Expenditures $ 0
Restricted $ 3
Committed $ 0
Assigned (Board Designated)
Cash Flow Contingency $1,100,000 Contingency
Contingency CCSS/SB Assessment $1,500,000 Contingency
Unassigned/Unappropriated
Reserve for Economic Uncertainties $2,357,878 5% Reserve
Available Balance over Reserves $1,603,579
Total Ending Fund Balance $6,563,958 $1 variance due to rounding |
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FINANCIAL IMPLICATIONS: In compliance with GASB 54, the components of the ending fund balance are as follows:
Non-spendable
Revolving Cash $ 2,500
Stores Inventory $ 0
Prepaid Expenditures $ 0
Restricted $ <2>
Committed $0
Assigned (Board Designated)
Cash Flow Contingency $1,100,000 Contingency
Contingency CCSS/SB Assessment $1,300,000 Contingency
Unassigned/Unappropriated
Reserve for Economic Uncertainties $2,171,379 5% Reserve
Available Balance over Reserves $1,577,716
Total Ending Fund Balance $6,151,593 |
Approval of the San Rafael City Elementary School District Budget Revision #1 and the First Interim Report for 2014-15. |
Approval of the San Rafael City Elementary School District Budget Revision #1 and the First Interim Report for 2014-15, Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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President Tuatagaloa recessed the meeting at 8:16 PM for a short break. The meeting was reconvened to public session at 8:32 PM, with trustees Tuatagaloa, Knell, Cohen, Jackson and Kertz all present.
CBO Chris Thomas reviewed highlights of the SRESD 2014-15 Budget Revision #1 and the First Interim Report:
UNRESTRICTED BUDGET: - Enrollment projections were reviewed with the anticipation of growth in January - March. - ADA projections are down 10. - Shifts in funding were reviewed. -Mandated cost reimbursement increase is due to the one-time buy-down of old mandates. - The contribution for special education increased due to the SRTA 5% retroactive salary increase. - Local site donations were reviewed. - Deficit spending of $631K (includes one time costs such as Chromebooks). - Regarding Proposition 2 local reserves - resolutions will be brought for consideration to set funds aside for certain costs; GASB 45 included. Trustee Cohen requested more information on the underfunding of GASB 45 obligations in the last two years.
RESTRICTED BUDGET: Ms. Thomas reported on accounting changes, contributions to deferred maintenance, local donations, carryover and service, and other operating expenses.
Ms. Thomas also noted: - $115K is estimated for collection of developer fees. - Multi-year projections are currently assuming 100 more students each year (96 ADA). - Employee benefits driven costs are projected to go up 4% each year because of STRS increases. Ms. Thomas responded to trustee questions about STRS, CALPERS, GASB 45 and Fund 20.
Staff is recommending a positive certification at First Interim, with a positive cash flow maintained because of cash reserves. |
Average Daily Attendance Budget Assumptions Certifications Enrollment Projections General Fund General Fund Spreadsheets Multi-Year Projections Summary of LCFF Table of Contents
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The Board will receive a report on the San Rafael High School District Budget Revision #1 and First Interim Report for the 2014-15 Fiscal Year for approval. |
BACKGROUND: The First Interim Report is the first of two interim budget reports required by AB 1200, which was passed into law in 1991 and became effective on January 1, 1992. AB 1200 was enacted to establish a process of fiscal monitoring to ensure fiscal solvency for school districts and county offices. Districts are required by Education Code 42130 to submit a report on their financial status as of October 31. The purpose of this report is to determine an appropriate certification to the State of California regarding the District’s ability to meet its financial obligations for the current and two subsequent fiscal years. The Marin County Office of Education is responsible for either accepting or changing the District’s certification (positive, qualified or negative). Once the County Office completes their review, they forward to the California Department of Education, a report confirming the certification of each District in the county.
In addition, the Working Budget for all funds is monitored on a regular basis and adjusted for any new or additional information that becomes available. Budget revisions are taken to the Board of Education on a regular basis for review and approval. Included in the attached budget assumptions are details on some of the significant changes between the Adopted Budget and Budget Revision #1. In addition, they include detailed assumptions for the Multi-Year projections for the General Fund.
The forms included in the first Interim Report are as follows:
- Form 01 - General Fund
- Forms 11-51 – Other Funds
- Form AI – Average Daily Attendance
- Form MYPI – Multi-Year Projections
- Form CASH – Cash Flow Worksheet
- Form CSI – Criteria & Standards Review
- Form TRC – Technical Reviews
Budget Revision #1 includes a revision for the General fund and all of the Other Funds. All of the ending fund balances are projected to be positive and include the following funds:
- Adult Education Fund 11
- Cafeteria Fund 13
- Deferred Maintenance Fund 14
- Special Revenue Fund for Post-Employment Benefits 20
- Building Fund 21 (Redevelopment funds and facilities use)
- Capital Facilities Fund 25
- Special Reserve Fund for Capital Outlay Projects Fund 40 (New-Prop 39 funds)
- Bond Interest and Redemption Fund 51
CURRENT CONSIDERATIONS: As the First Interim Report and Multi-year Projections indicate, San Rafael City High School District will be able to meet its financial obligations for the current year and two subsequent years. This agenda item presents for Board authorization, the approval of Budget Revision #1 and the First Interim Report for the 2014-15 Fiscal Year with a positive certification.
FINANCIAL IMPLICATIONS: In compliance with GASB 54, the components of the ending fund balance are as follows:
Non-spendable
Revolving Cash $ 5,500
Stores Inventory $ 0
Prepaid Expenditures $ 0
Restricted $ 3
Committed $ 0
Assigned (Board Designated)
Cash Flow Contingency $1,100,000 Contingency
Contingency CCSS/SB Assessment $ 700,000 Contingency
Unassigned/Unappropriated
Reserve for Economic Uncertainties $3,108,479 10% Reserve
Available Balance over Reserves $1,418,955
Total Ending Fund Balance $6,332,935 $1 variance due to rounding |
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FINANCIAL IMPLICATIONS: In compliance with GASB 54, the components of the ending fund balance are as follows:
Non-spendable
Revolving Cash $ 5,500
Stores Inventory $ 0
Prepaid Expenditures $ 0
Restricted $3
Committed $0
Assigned (Board Designated)
Cash Flow Contingency $1,100,000 Contingency
Contingency CCSS/SB Assessment $ 700,000 Contingency
Unassigned/Unappropriated
Reserve for Economic Uncertainties $2,916,284 10% Reserve
Available Balance over Reserves $2,939,944
Total Ending Fund Balance $7,661,732 $1 variance due to rounding |
Approval of the San Rafael High School District Budget Revision #1 and First Interim Report for the 2014-15 Fiscal Year. |
Approval of the San Rafael High School District Budget Revision #1 and First Interim Report for the 2014-15 Fiscal Year, Passed with a motion by Greg Knell and a second by Paul Cohen. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Ms. Thomas reviewed highlights of the HSD 2014-15 Budget Revision #1 and First Interim Report: - The LCFF calculator is still needed even with basic aid districts. - Enrollment projections show an increase of 63 more students next year. - Projections show an increase in secure taxes. - She reviewed mandated cost increases and contributions, and final adjustments made for staffing. - There are no significant variances from the adopted budget. - Deficit spending changed by $22K. - The developer fees budget projection is up slightly. - Multi-year projections were reviewed. - The trend is showing housing turnover in San Rafael and projected supplemental tax increases. - STRS contribution is up 6%.
Ms. Thomas noted the district is currently maintaining a 10% reserves level but with the projected deficit spending in 15/16 and 16/17, the reserves cannot be maintained and will be spent down significantly. Growth in enrollment is a challenge for basic aid districts.
Staff recommended a positive certification at First Interim. |
Budget Assumptions Certifications Enrollment and ADA Projections General Fund General Fund Spreadsheets Multi-Year Projections Summary of LCFF Table of Contents
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The Board will consider revisions to AR 5144. A second reading will be brought to a subsequent meeting. |
In September 2014 the Board made significant revisions to Administrative Regulation 5144. This revision is brought to bring the regulation into compliance with new laws commencing in January 2015. Specific changes are proposed regarding suspension for willful defiance (section d), victims of bullying (section p), school placement (section cc) and procedures for homeless students or foster youth (section z). |
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Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Executive Director Amy Baer provided a summary of recent changes in the law regarding local defiance rules that are requiring revision to the student discipline regulation. She responded to trustee questions regarding the new law provision specific to county community school placements.
In response to questions from a member of the audience, Ms. Baer noted that after board approval of the revisions, information about the changes in the regulation will be shared with principals and a communication with a link to the new policy will be sent out.
The regulation will be brought back for a second reading and recommended approval in January.
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5144 AR
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The Board will review revisions and consider waiving second reading of AR 5141.21 |
Effective January 2015, SB1266 authorizes school nurses and trained personnel to use epinephrine auto-injectors (epi-pens) to provide emergency medical aid to persons suffering, or reasonably believed to be suffering, from an anaphylactic reaction. Previously, school districts were only authorized to use epinephrine auto-injectors for students who had known allergies and had been prescribed the device. Beginning January 2015, schools will be required to obtain prescriptions for and stock epinephrine auto-injectors to use in cases where students who don’t have an individual prescription may experience, or are believed to be experiencing, an anaphylactic reaction.
The district already has a procedure in place to recruit and train volunteers to administer epinephrine auto-injectors. SB1266 requires the district to ensure that each employee who volunteers is provided defense and indemnification by the school district for any and all civil liability. |
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The cost of purposing epinephrine auto-injectors has not yet been finalized. |
Approval of first reading and waive the second reading of revisions to AR 5141.21 |
Approval of first reading and waive the second reading of revisions to AR 5141.21, Passed with a motion by Paul Cohen and a second by Greg Knell. |
Yes Paul Cohen. Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Natu Tuatagaloa.
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Ms. Baer introduced changes to the policy that are required by SB 1266 to be in place by January 1 regarding epi- pens. Legal counsel recommended the language of this revision to comply with the law. Ms. Baer noted that Main Public Health Director Matt Willis will need to write a prescription for the district to purchase epi-pens and he is requiring the policy be in place prior to his prescription. The Board is being asked to waive the second reading of this policy so the adoption and prescription can be done prior to the January 1 deadline.
CSEA will be provided with professional development in the use of epi-pens by classified staff. Costs of the epi-pens, procurement, maintenance, storage and insurance will all be determined.
Ms. Baer noted when CSBA releases their recommendations for revision of the policy to comply with the law, she will likely bring it back for further revision. There were no recommendations from CSBA available at this time. |
AR 5141.21
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The Board will review revisions to Board Policy 5146. The second reading and recommended approval will be brought to a subsequent meeting. |
As part of the Federal Program Monitoring process, the Education Equity team from the California Department of Education conducted a review of current district policies and procedures related to pregnant and parenting students. The reviewers advised that additional language is required for Board Policy 5146 to be in compliance. The proposed revision includes the recommended changes. |
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Ms. Baer explained that the recent federal program monitoring process the district just completed identified this policy to be out of date. The recommended revisions are based on CSBA sample policy. It will be brought back for a second reading for recommended approval in January. |
BP 5146
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Election of Officers and appointment of representatives to various organizations and committees |
BACKGROUND:
Education Code 35143. Annual organization meetings states:
"At the annual meeting each City Board of Education shall organize by electing a president from its members."
San Rafael Board Bylaws 9100 Annual Organization Meeting states:
"The Board of Education shall hold an annual organizational meeting within the time limits prescribed by law. At this meeting the Board shall:
1. Elect a president and vice president from its members
2. Designate Board representatives to district and community committees or organizations.
The Superintendent acts as secretary to the Board."
San Rafael Board Bylaws 9140 Board Representatives states:
"At its annual organization meeting, the Board shall designate one Board member as its representative to the Board of Directors of the Marin County School Boards Association who elect members to the county committee on school district organization. (Education Code 35023)"
The following is a list of committees for which Board representatives can be selected:
♦ Trustee Representative/Member of the Board of Directors of Marin County School Boards Assoc.
♦ Golden Bell Liaison
♦ Elementary District Budget Advisory Committee
♦ High School District Budget Advisory Committee
♦ K-12 Facility Use Committee
♦ District English Learner Advisory Committee (DELAC)
♦ Joint Legislative Action Committee (JLAC)
♦ City/School Districts Liaison Committee (2)
♦ Master Facilities Planning Executive Committee
♦ SR HeadsUp Foundation Liaison
♦ SR Chamber Education Subcommittee Representative
♦ LCAP Parent Advisory Committee- ESD
♦ LCAP Parent Advisory Committee - HSD |
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None. |
Election of a Board President for 2015.
Election of a Board Vice President for 2015.
Appointment of Board representatives to various other organizations and committees for 2015. |
M/S/C (Knell, Cohen) Natu Tuatagaloa was elected to serve a second year as President for 2015:
Natu Tuatagaloa - yes Greg Knell - yes Paul M. Cohen - yes Linda M. Jackson - yes Rachel Kertz - yes
M/S/C (Knell, Cohen) Rachel Kertz was elected to serve as Vice President for 2015:
Natu Tuatagaloa - yes Greg Knell - yes Paul M. Cohen - yes Linda M. Jackson - yes Rachel Kertz - yes
After discussion, Board members agreed to serve on the following committees:
Greg Knell - Trustee Representative/Member of the Board of Directors of Marin County School Boards Assoc.
Natu Tuatagaloa - Golden Bell Liaison
Rachel Kertz - Elementary District Budget Advisory Committee
Rachel Kertz - High School District Budget Advisory Committee
Natu Tuatagaloa and Paul Cohen - K-12 Facility Use Committee
Linda Jackson - District English Learner Advisory Committee (DELAC)
Greg Knell - Joint Legislative Action Committee (JLAC)
Rachel Kertz and Paul Cohen - City/School Districts Liaison Committee (2)
Natu Tuatagaloa - Master Facilities Planning Executive Committee
Paul Cohen - SR HeadsUp Foundation Liaison
Greg Knell - SR Chamber Education Subcommittee Representative
Linda Jackson - LCAP Parent Advisory Committee- ESD
Linda Jackson - LCAP Parent Advisory Committee - HSD |
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The Board voted 5-0 to accept a settlement agreement of $19,025 for case #487328.
Natu Tuatagaloa - yes Rachel Kertz - yes Paul M. Cohen - yes Linda M. Jackson - yes Greg Knell - yes
The Board voted 5-0 to reject claim # 50629:
Natu Tuatagaloa - yes Rachel Kertz - yes Paul M. Cohen - yes Linda M. Jackson - yes Greg Knell - yes |
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Trustee Kertz requested a family engagement map for PIQE. |
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Paul M. Cohen: - Requested staff set up a meeting with the President and Executive Director of HeadsUp, the superintendent, and other staff to discuss facilities use policies and the relationship between the district and HeadsUp.
Rachel Kertz: - She attended a City council meeting where Dr. MacLean presented on community schools. - She has been participating in conversations regarding the implementation of Infinite Campus. - She attended the Marin School Volunteers reception.
Linda M. Jackson: - She attended a recent Efficiency and Effectiveness committee meeting at MCOE where a transportation study and countywide bus services were discussed. - A JLAC meeting was held on the 11/19 in preparation for the January 21 trip to Sacramento. Student board members will also be invited. - The Marin STRIVE College Readiness Team met on 11/20. They have received a $200K grant from the Marin Community Foundation to continue their work on an A-G ecosystem; to change grading policies for A-G. Superintendent Watenpaugh noted feedback from other HSD districts is there is no interest in a one size fits all system for A-G without other services provided. - She visited Bahia Vista and principal Cecilia Perez with Director of English Language Services, Oscar Medina. - She attended the superintendent's "Join the Conversation' at Terra Linda this morning; visited classrooms and teachers, and spoke with student leaders who had questions about Spanish workbooks and supplies for science classrooms. - The MCSBA meeting was cancelled last week and has been rescheduled to January 29 at McGinnis.
Greg Knell: - He attended a communications forum with Christina Perrino with City of Napa officials and a Napa school district representative regarding the recent earthquake. - He attended the recent JLAC meeting. - He attended a meeting of Terra Linda union membership regarding Infinite Campus. - He spoke at a San Rafael City Council meeting about San Rafael rejoining the Major Crimes Task Force. The City Manager identified city funds to support this and city has rejoined the task force. - He attended the San Rafael Chamber Education meeting at Dixie school district where school-to-career was discussed.
Natu Tuatagaloa: - He hosted the San Rafael High School volleyball team dinner. - He attended Rotary mini grant meetings with Dr. MacLean. The Rotary awarded $10K in grants to teachers this year. - He attended the Marin Athletics Holiday breakfast. - He attended the Facilities Master Planning Executive Committee meeting. - He attended an Infinite Campus planning meeting with Director of Strategic Initiatives Dan Zaich, Community Engagement and Communications Coordinator Christina Perrino, and Trustee Rachel Kertz. |
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Superintendent Watenpaugh reported: - He attended the Canal Alliance holiday event. He is in conversations with Director Tom Wilson regarding partnering for intervention programs and how to get wireless access in the Canal. - The district had 5th and 6th grade teachers present at a Beyond Differences staff development and training on social isolation in middle school. - "Join the Conversations" have been held at Glenwood and Terra Linda HS. There have been good questions coming up. He will be doing a follow-up meeting with Terra Linda on January 5. - A core district equity leadership team is working with the National Equity Project. Their meeting this week will focus on disagregated data that will assist in identifying any trends where equity of services and support may need additional review. - He attended a county superintendents' teamwork session at Il Fornaio. - He attended an ILLT subcommittee meeting on Infinite Campus. - He attended a meeting of the Facilities Master Planning Executive planning team. - The first Parent Leadership Advisory group meeting will be held this week to share best practices and updates from sites. - The District Office "Join the Conversation" is scheduled for tomorrow, San Rafael HS's is on Wednesday and Davidson MS's is on Friday. - He has a meeting scheduled this week to meet with Judy Colton about AVID. - He provided handouts for trustees - a calendar, district New Year's cards, and information on LMS systems. |
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There were no Williams complaints filed for the Quarter: October - December 2014 |
There were no complaints filed this quarter. |
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There being no further business President Tuatagaloa adjourned the meeting at 9:50 PM, wishing happy holidays to all. |
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Present | Paul Cohen |
Present | Linda Jackson |
Present | Rachel Kertz |
Present | Greg Knell |
Present | Natu Tuatagaloa |
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