Regular Meeting - SRCS Board of Education
San Rafael City Schools
February 23, 2015 5:00PM
District Office - Boardroom
310 Nova Albion Way
San Rafael, CA 94903
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| Natu Tuatagaloa, Board President
Greg Knell, Vice President
Linda M. Jackson, Trustee
Rachel Kertz, Trustee |
President Tuatagaloa convened the February 23, 2015 Regular Board meeting to Open session at 5:20 PM.
Trustees in attendance:
Natu Tuatagaloa
Rachel Kertz
Linda M. Jackson
Greg Knell joined the meeting at 5:25 PM.
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President Tuatagaloa reconvened the meeting to Open Session at 6:15 PM.
Trustees present:
Natu Tuatagaloa
Rachel Kertz
Linda M. Jackson
Greg Knell
Administrators present in the audience:
Dan Zaich, Christina Perrino, Michelle Spencer, Kim Goodhope. |
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| Sun Valley teacher Shawn McEowen led the Pledge of Allegiance. |
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Annie Best, Terra Linda HS:
- She introduced fellow TL student Jessica, announcing her interest in serving as a student Board trustee for next school year.
- Last week was Everybody Love Everybody (ELE) Week at TL; a big success.
- Drama students did a conscience building piece on bullying.
- She reported on TL's movement toward a "No Place for Hate School."
- She reported on the Valentine's Day Celebration on Feb. 13.
- Juniors have begun preparations for prom in March.
- She reported on the "Western Wiggle" and Scotty's Market fundraisers that are coming up.
- She provided an update on sports teams.
Lorrie Narcisse:
- She attended the site master planning visioning meeting at San Rafael HS. It was a productive meeting that included perspectives from different groups.
- The Crab Feed fundraiser was sold out; a great time.
- The SRHS Jazz Ensemble won the highest rating they could receive at a recent competition - a unanimous superior rating.
- The SRHS Mock Trail Team took second in the county, following Tamalpais HS.
- She reported on a recognition assembly for students.
- The visiting WASC team awarded a 3 year accreditation to SRHS. They were pleased with improvements that have been made.
- The Winter Formal resulted in a great profit.
- She reported on Valentine's Week activities that ended with a rally at the end of the week.
- The DMS Rally was the same day as the 8th Grade Parents' Night. A student panel from Banyan, the Physics Academy and the Media Academy was available for parent questions.
Trustee Jackson welcomed TL student Jessica who has expressed interest in being on the Board, briefly explaining the expanded role for student trustees.
President Tuatagaloa noted the importance of having student voices at the next Terra Linda HS Master facilities visioning meeting on March 17; student input needed.
In response to questions from President Tuatagaloa about any issues for students regarding Infinite Campus, Student Member Narcisse noted that seniors were worried about the delay in getting their transcripts, but they were pleased that they had received them. For some, quarter grades are not in a typical format in Infinite Campus, confusing students. President Tuatagaloa noted the importance of students keeping an open dialog with their teachers when questions about their grades come up. |
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| That the Board receives any updates since the last Board meeting regarding implementation of the Common Core State Standards. |
Dr. MacLean presented a video entitled "What If,” from the Curriculum and Instruction Steering Committee (CISC) conference she had recently attended. To assist the Board, staff and community members see and understand the connection between the new English language arts and English language development frameworks, she shared an ELA/ELD Framework Vignettes Cheat Sheet demonstrating the interface of English language arts standards and EL standards. She reviewed what integrated and designated ELD teaching looks like; EL students need both.
Michelle Spencer, Director of Teaching and Learning 9-12 reviewed the SBAC support teams that will be on site to assist with any technical or logistical issues. On 2/27 a 'Break the System' test will be done with all principals and teachers at grades 2-11, asking them to log in to a practice test with the purpose of assessing if our bandwidth and IT infrastructure could handle the upcoming SBAC. She responded to trustee questions regarding the testing window, site schedules, and the state’s guarantee to return results with parent reports within 3 weeks of testing completion. She also responded to questions from student board trustees regarding what 11th graders will be tested in; English and Math. Superintendent Watenpaugh noted students in grades 3-8 and grade 11 will be tested. Communications about the SBAC will be sent to parents, students and staff prior to the testing. There was discussion about potential parent waivers of the testing and the need to communicate the meaningfulness for every student to take the test, i.e. 11th graders who take the SBAC would not need to take placement testing for CSUs. In response to trustee questions regarding site needs, Mr. Rozell noted that sites are asking for what they need for administration of the test, i.e. onsite IT staff during the testing and mice to administer the test. |
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| That the Board receives any updates since the last Board meeting regarding development of the Local Control and Accountability Plan (LCAP) |
Dan Zaich and Christina Perrino reviewed the LCAP engagement process for this year.
Dr. Zaich noted this is the first year of the implementation of the District’s LCAP. This year’s work will be an annual update to the plan, not a rewrite. To get assistance with clarity on what the accountability mandates will be and the process, staff have reached out to WestEd, an organization that was contracted by the state for LCAP educational strategies. Working with Jannelle Kubinec, Director of Comprehensive School Assistance Programs, and Dr. Megan Sweet, are some of the consultants who assisted with our district’s LCAP development last year and are now with WestEd.
Dr. Zaich noted information will be shared and input will be gathered at Join the Conversation visits to sites, DELAC, Rotary, and Parent Leaders, EL Task Force and middle grades enrichment task force meetings. Board and Superintendent goals have been updated to align with the LCAP. Professional development and Curriculum Advisory committees are working with an LCAP focus.
Ms. Perrino reviewed the role of the LCAP Parent Advisory Committee (PAC), noting the committee is called the ELPAC/PAC, representative of the district’s demographics and in line with LCAP guidelines. The role of the committee is advisory to the Board and staff to assure the LCAP process is being done in a thoughtful and engaging way. The next meeting of the committee is on March 12 at which time the process plan will be shared. Information about the process will also be communicated with principals, advisory committees, union leader groups, students, parents and teachers. On March 25 the first LCAP town hall meeting will be held.
Dr. Zaich noted the annual update and needs assessment is a data driven process. He provided a sample of a data dashboard that staff will use to collect data to share with the community.
Ms. Perrino reviewed an infographic illustrating the phases of the LCAP engagement process.She highlighted on May 12 a draft of the LCAP will be brought to the Board. Phase 4 will be a public hearing on June 22, prior to the adoption of the LCAP and budget on June 24.
In response to trustee questions, Ms. Perrino noted: at a meeting on March 5 principals will receive an overview of the LCAP engagement process with communications and talking points they can use; for student engagement, staff will work with principals and student board members to hold focus groups and surveys for student engagement; staff will be prepared for questions that may arise regarding equity of second electives; and in terms of timing for planning and the extensive process that the District is using for engagement which requires data that has just become available, the process is right on target.
President Tuatagaloa requested that staff check into dates of the scheduled DELAC meetings on March 17 (St. Patrick’s Day) and May 5 (Cinco de Mayo), to make sure there are no conflicts for parents. Trustee Jackson recommended not changing the date, but noted that March 25, the date of the first town hall meeting, is also a Marin County School Boards Association training. With those comments, trustees directed staff to move forward with this LCAP engagement process.
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Guiding Questions - LCAP Template
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| That the Board receives any updates since the last Board meeting.
1) Master Facilities Planning |
CBO Chris Thomas reported:
- She met with Short staff, parents and the neighborhood HOA board to discuss the addition of portables to the site for next year’s grade expansion and enrollment growth. The process is moving forward with bidding in March.
- She reported an additional drinking fountain/hydration system is in the works at Laurel Dell. Hydrations systems are also being installed at TLHS and SRHS. If they work well, more will be installed across the district. The addition of hydration systems has been in response to a student driven requests. The SRHS Class of 2014 wants to put funds toward a drinking fountain/hydration system in the SRHS cafeteria; a plaque commemorating their donation would be placed on the fountain. A drinking foundation/hydration system at DMS is being reviewed. In response to trustee questions regarding upcoming modernization at sites, Ms. Thomas noted that hydration systems that are installed now will be relocated.
- At the SRHS master planning visioning meeting the topic of the Bulldog Theatre restoration was discussed. Drama Booster Club parents shared that students have been working to clean out the theatre, with hopes to make a space similar to Terra Linda’s. Students voiced the need for lighting, and carpeting for acoustical issues. Staff are addressing these needs to make it a usable space for the students.
Trustee Jackson requested staff look into the most recent choppy trimming of bushes along Mission Avenue and the soccer field.
In response to questions from President Tuatagaloa regarding the SRHS parking lot expansion, CBO Thomas provided an update. The spaces were installed for staff parking. The spaces are not being opened up to others at this time, however game officiants can use the space. She clarified that no tickets are being sold for this parking. Fencing above the dugout is to be raised to prevent balls from entering the parking area. Exterior lighting was installed for security. A fence closest to the baseball field is being created. A walk-through gate will need to be added at some point. President Tuatagaloa requested the site principal be engaged in determining the best use of the parking, suggesting that individuals with facilities rental agreements should be allowed to use the spaces.
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| That the Board receives updates from district labor leaders:
1) CSEA
2) SRTA
3) SRFT |
| There were no updates at this time. |
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Dr. Zaich reported on conversations he has had with a neutral 3rd party expert, Verente Consulting to advise on SIS matters. Verente noted the importance of taking time for a 45 day project plan review. They identified 4 key steps: 1) identify what is not working and why; 2) develop a rubric with essential elements of an SIS and apply to hands-on demonstrations for all constituents; 3) make sure vendors identify what they are responsible for and what the district is responsible for; 4) and identify a start date - January 2016.
Staff reached out to MCOE regarding hosting our SIS system. MCOE is working with smaller Marin districts at this time to support Aeries; many unknowns at this time for larger districts such as SRCS. MCOE is currently using Aeries ABI, moving to Aeries.net.
CTO Sean Rozell reported on 2 major upgrades that are needed: 1) data infrastructure/servers, with TL data center upgrades to replace aging and degrading performance systems; 2) and internet infrastructure upgrades. An item is presented on this item for consideration.
Mr. Rozell responded to questions from trustees regarding: the “Break the System” SBAC testing that will occur at the end of the week, noting the biggest concern will be concurrent connections to one access point; “Plan B” on the implementation of server upgrades would be to make SRHS an in-place server environment- the internet upgrades are primary; and Cisco's pricing for the equipment.
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Approval of Consent Agenda items with the exception of item A Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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| Trustee Jackson requested that Consent Item A be pulled for discussion. |
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| The January 12, 2015 and February 9, 2015 Board meeting minutes are presented for approval. |
| Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended by approval. |
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| Approval of the January 26, 2015 and February 9, 2015 Board meeting minutes. |
Approval of the January 26, 2015 and February 9, 2015 Board meeting minutes, with Trustee Jackson's amendments to the January 26, 2015 minutes. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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| Trustee Jackson requested 2 corrections be made to the January 26, 2015 minutes: to correct the spelling under section 8.3 Facilities Update from L.E.A.D. to LEED, and to change the word 'this' to 'these' in the same sentence. |
Minutes - 1.26.15 Regular Board Meeting
Minutes - 2.9.15 Regular Board Meeting
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District. |
This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).
All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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Elementary Personnel Actions
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| Presentation of High School District Personnel Actions |
This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).
All changes to personnel since the previous meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short terms are included for Board approval. |
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| Approval of High School District Personnel Actions |
Approval of High School District Personnel Actions Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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High School Personnel Actions
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| This agenda item presents for Board approval the Administration's recommended personnel actions for the and High School District regarding Winter Coach Stipends. |
| Approval of the recommendations (9-12) for appointment of extra pay for outside work for the 2014-2015 school year |
Approval of the recommendations (9-12) for appointment of extra pay for outside work for the 2014-2015 school year Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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Spring 2014-2015 HS Coaches
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Classified). |
This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Classified).
All changes to personnel since the previous meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short terms are included for Board approval. |
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| That the Board approves all hiring, terminations, transfers and retirements of employees in the Joint School District. |
That the Board approves all hiring, terminations, transfers and retirements of employees in the Joint School District. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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Joint Personnel Actions
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| The Board is presented with proposals for server upgrades and internet access upgrade projects with Cisco Systems, Inc. |
BACKGROUND:
This server upgrade proposal below was reviewed by The Cisco Systems Architectural Engineer who recommends updating out-of-date technology equipment in order to increase internet speed in conjunction with an internet access upgrade. This equipment is vital to running new cloud-based testing programs such as Smarter Balanced Assessment (SBAC), etc. to meet new testing requirements related to Common Core and LCAP.
SERVER UPGRADE PROJECT:
Four
years ago we began the process of reducing the number of servers that our
District would need to purchase and maintain while simultaneously increasing
our server and service capacity. This
was achieved through two primary means: virtualization and cloud-based service
substitution. Wherever possible, we are
finding cloud-based options for services that we provide. If cost-effective cloud-based services are
available, moving to these services reduces maintenance of server hardware in our data centers. Examples of this migration include moving to
a fully cloud-based email service for teachers and staff, a cloud-based service
request system, a cloud-based student information system, and a cloud-based
network management system. Moving
our email services to the cloud freed up enough server hardware resources to
allow us to create a virtual server environment that was robust enough to allow
us to decommission all remaining legacy server hardware. We currently run all remaining services
entirely off of our VMWare virtual server environment. About 1.5 years ago we replaced our virtual
server environment in the SRHS data center in order to accommodate rising
resource demands as well as decommission aging server hardware. The existing servers in the SRHS data center
were then moved to the TLHS data center in order to boost the capacity
there. The TLHS data center servers are
still awaiting this same replacement.
The project proposal will mirror the successful work done in the
San Rafael HS data center and replicating it in the Terra Linda HS data
center in order to create redundancy. It is also about expanding that previous
work in order to upgrade the data infrastructure of the District to support the expansion of SBAC which is being fully implemented this spring. This upgrade is necessary to ensure the success of SBAC.
Cost Considerations
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DATA INFRASTRUCTURE UPGRADE (Both Districts)
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QTY
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ITEM DESCRIPTION
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UNIT COST
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EXT. COST
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PROJECTED LIFESPAN
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2
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Nimble SAN Controller CS400G
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$19,260.00
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$38,520.00
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5 years
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2
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TrippLite 8KVa SMART UPS
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$3,600.00
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$7,200.00
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4 Years
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12
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TrippLite External Battery Pack
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$960.00
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$11,520.00
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4 Years
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2
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TrippLite SNMP Card
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$196.31
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$392.62
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4 Years
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2
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TrippLite 208/240V PDU
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$170.00
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$340.00
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4 Years
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2
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Nimble Support
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$1,605.86
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$3,211.72
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Annual
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2
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TrippLite UPS Warranty
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$1,170.00
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$2,340.00
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5 Year
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12
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TrippLite Battery Warranty
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$220.00
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$2,640.00
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5 Year
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1
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Cisco UCS Server Chassis w/B200-P Blades
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$60,949.74
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$60,949.74
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5 Years
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2
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Cisco UCS Server B200-P Blades (additional)
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$8,580.00
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$17,160.00
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5 Years
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2
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Cisco Nexxus Fabric Interconnect
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$5,945.00
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$11,890.00
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5 Years
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1
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Cisco UCS SmartNet Support
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$2,074.69
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$2,074.69
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Annual
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1
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Cisco Nexxus SmartNet Support
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$2,600.80
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$2,600.80
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Annual
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1
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Professional Services for Server/SAN Installation and
Integration
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$10,000.00
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$10,000.00
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N/A
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1
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Upgrade input Power for the UPSs in both data centers
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$2,000.00
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$2,000.00
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N/A
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$172,839.57
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ESD DATA INFRASTRUCTURE UPGRADE
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QTY
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ITEM DESCRIPTION
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UNIT COST
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EXT. COST
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PROJECTED LIFESPAN
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2
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Nimble SAN Controller CS400G
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$19,260.00
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$38,520.00
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5 years
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2
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TrippLite 8KVa SMART UPS
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$3,600.00
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$7,200.00
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4 Years
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12
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TrippLite External Battery Pack
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$960.00
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$11,520.00
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4 Years
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2
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TrippLite SNMP Card
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$196.31
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$392.62
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4 Years
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2
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TrippLite 208/240V PDU
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$170.00
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$340.00
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4 Years
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2
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Nimble Support
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$1,605.86
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$3,211.72
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Annual
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2
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TrippLite UPS Warranty
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$1,170.00
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$2,340.00
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5 Year
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12
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TrippLite Battery Warranty
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$220.00
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$2,640.00
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5 Year
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1
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Professional Services for Server/SAN Installation and
Integration
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$5,000.00
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$5,000.00
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N/A
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1
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Upgrade input Power for the UPSs in both data centers
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$1,000.00
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$1,000.00
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N/A
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$72,164.34
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HSD DATA INFRASTRUCTURE UPGRADE
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QTY
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ITEM DESCRIPTION
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UNIT COST
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EXT. COST
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PROJECTED LIFESPAN
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1
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Cisco UCS Server Chassis w/B200-P Blades
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$60,949.74
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$60,949.74
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5 Years
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2
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Cisco UCS Server B200-P Blades (additional)
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$8,580.00
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$17,160.00
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5 Years
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2
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Cisco Nexxus Fabric Interconnect
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$5,945.00
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$11,890.00
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5 Years
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1
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Cisco UCS SmartNet Support
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$2,074.69
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$2,074.69
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Annual
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1
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Cisco Nexxus SmartNet Support
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$2,600.80
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$2,600.80
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Annual
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1
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Professional Services for Server/SAN Installation and
Integration
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$5,000.00
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$5,000.00
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N/A
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1
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Upgrade input Power for the UPSs in both data centers
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$1,000.00
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$1,000.00
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N/A
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$100,675.23
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INTERNET ACCESS UPGRADE:
Cloud-based technology and internet-based curriculum are combining to drive bandwidth demands everywhere. Examples of new online services include (but are not limited to) web-based email, online Smarter Balanced Assessments, cloud-based SIS (Infinite Campus), Everyday Math, and Google Docs. The distribution of over 1200 chromebooks to school sites over the last two years (chromebooks are entirely web-based devices) has further complicated the internet speed. The current internet connection is provided to us by MCOE, but is a resource that we share with all districts in Marin County. As one of the largest school districts in the County, the worry is that there will not be enough bandwidth to accommodate this growing demand.
The proposal below seeks to remedy the low internet speed to be prepared for LCAP/Common Core tests such as Smarter Balanced Assessment, while increasing bandwidth, replacing aging hardware, accommodating secure remote access for staff, and upgrading site-to-site VPN.
Cost Considerations
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INTERNET UPGRADE
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QTY
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ITEM DESCRIPTION
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UNIT COST
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EXT. COST
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PROJECTED LIFESPAN
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2
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Cisco Meraki MX600 Security Appliance
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$15,037.65
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$30,075.30
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5 Years
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2
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Cisco Meraki MX600 5-Year License
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$45,120
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$90,240
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5 Years
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1
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Cisco Meraki MX64 Security Appliance
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$279.65
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$279.65
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5 years
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|
1
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Cisco Meraki MX64 5-Year License
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$846
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$846
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5 years
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2
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Cisco Meraki 8-Port SFP Expansion Card
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$2349.53
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$4,699.06
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5 Years
|
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4
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Cisco Meraki Multi-Mode Fiber SFP Module
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$235
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$940
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5 years
|
|
1
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Lightspeed Content Filtering Appliance
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$6,314.12
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$6,314.12
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5 Years
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|
1
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Professional Services for Cisco Meraki Firewall
Installation
|
$10,713.54
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$10,713.54
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N/A
|
|
|
|
$144,107.67
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The District can participate in the purchase of this equipment under the State of California Participating Addendum No. 7-14-70-04, Data Communications Products and Services Utah WSCA-NASPO Master Price Agreement No. AR233, Cisco Systems, Inc.
The cost of these equipment upgrades and support will be funded by the General Fund for both the San Rafael City Elementary and High School Districts using the set-aside(s) for the CCSS/SBAC contingencies as one-time costs. They will be included in the budget revision brought forward with the Second Interim Report in March.
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| The cost of these equipment upgrades and support will be funded by the General Fund for both the San Rafael City Elementary and High School Districts using the set-aside(s) for the CCSS/SBAC contingencies as one-time costs. They will be included in the budget revision brought forward with the Second Interim Report in March. |
| Approval of the server upgrades and internet access upgrades projects with Cisco Systems, Inc. |
Approval of the server upgrades and internet access upgrades projects with Cisco Systems, Inc. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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BACKGROUND
California’s 2013-14 Budget Act included landmark legislation that greatly simplifies the state’s school finance system. The changes introduced by the Local Control Funding Formula (LCFF) represent a major shift in how California funds Local Educational Agencies (LEAs). For nearly 40 years, California has relied on a system that included general purpose funding (known as revenue limits) and more than 50 tightly defined categorical programs to provide state funding to LEAs. Under LCFF, California funds school districts, charter schools, and county offices of education equally per student with adjustments based on grade levels and demographic characteristics. LCFF replaces complexity in favor of equity, transparency, and performance.
In November 2014, the State Board of Education approved revisions to the LCAP template, reporting requirements that provided some additional guidance and direction to districts.
CURRENT CONSIDERATIONS
LCAP represents the most significant degree of change required of all all California districts. The California State Board of Education continues to refine all components of LCAP, including how performance will be measured. In November 2014, the SBE approved revisions for the 2015 LCAP outlining new requirements.
To ensure leadership at sites and at the district know and understand these revisions, and that the district is well positioned for the anticipated approval and implementation of evaluation rubrics, both Pivot Learning Partners and WestEd were contacted regarding this defined scope of work.
We have identified WestEd (www.wested.org) to provide these services based on WestEd’s leadership in moving research into practice by conducting research and development programs, projects, and evaluations; by providing training and technical assistance; and by working with policymakers and practitioners at state and local levels to carry out large-scale school improvement and innovative change efforts.
WestEd serves as the California State Board of Education’s Local Control Funding Formula resource site. The resources available at this site complement information available at the California Department of Education with the goal of supporting local implementation of California’s new Local Control Funding Formula.
The District’s consultation proposal from WestEd was developed in collaboration with Megan Sweet and Janelle Kubinak. Ms. Kubinak is the Director of National, State, and Special Projects at WestEd is an expert on California’s new Local Control Funding Formula (LCFF) and Accountability Plan (LCAP)
WestEd's consultation and support services will include:
1. Assistance and consultation to key communicators related to LCFF/LCAP (funding, base services, intention of funds, increased services, etc.)
2. Facilitate discussion with District leaders about progress on the 2014-15 LCAP and assist with the development of the District’s LCAP for 2015-18
3. Assist in design of the District's needs assessment and review of data in preparation for the Annual Update
4. Assist in development of an executive summary of the LCAP and a communication plan for the LCAP development process, including the Annual Update,
5. Develop an annual roadmap for LCAP implementation and data review.
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| The contract for LCAP consultation and services with WestEd is $14,000 to be split between the ESD and HSD from LCAP funding. |
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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Revised 2015 LCAP Template
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| The Board will consider approval of out-of-state travel for Superintendent Watenpaugh and Community Engagement and Communications Coordinator Christina Perrino to attend the National School Public Relations Association 2015 National Seminar, Nashville, TN, July 12 - 15, 2015. |
BACKGROUND:
In 2014, recognizing the critical need for communications support, the position Coordinator, Community Engagement and Communications was developed. This position provides direct support to the Board of Education and Superintendent. Annually, the National School Public Relations Association (NSPRA) hosts a National Seminar, the largest gathering of school communication professionals in North America, bringing together experts and practitioners in communication and leadership for collaboration and learning.
CURRENT CONSIDERATIONS:
This year's NSPRA Seminar will be held July 12-15 in Nashville, TN will focus on best practices in cutting-edge communication programs and how to respond to today’s critical education issues.
Innovative and strategic ways to deliver key messages about your schools, foster open and honest dialogue with stakeholders, and develop dynamic internal and external communication programs.
Proactive communications issues relevant to SRCS, including, but not limited to: customer service, best practices in social media, family & community engagement, media relations, advances in communications technology, transparency, building trust and public support, student performance, media relations, branding and marketing, and education advocacy.
In addition to the seminar sessions designed for school public relations professionals, NSPRA has developed a communications strand specific to Superintendents. As a NSPRA member, SRCS is eligible to send a 2-person team comprised of the Superintendent and District Communications professional.Such teams are registered for the entire conference seminar for a cost of less then a single professional registration fee. Superintendent Watenpaugh and Ms. Perrino will participate as a team to learn new ideas and tools to expand on and improve the district's communications programs, with innovative ideas, tools and resources.
Staff recommends approval of this out-of-state travel. |
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| Registration, hotel and related travel expenses will be taken from the superintendent and public relations accounts.
01-0000-0-5200.00-0000-7150-700-280-000
01-0000-0-5200.00-0000-7180-700-280-000 |
| Approval of the out-of-state travel. |
Approval of the out-of-state travel. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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| The Board will review the ESD and HSD donations for acceptance. |
Board Policy 3290 Section 1.1 states:
“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)
The following donation(s) was received for the San Rafael City Schools District, as follows:
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Donor
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Item/Purpose
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Site
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Amount
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| Autodesk Foundation |
Ipads |
Bahia Vista |
$400.00 |
| ONG Enterprises Inc. |
Auto Tech and ASB Donation |
SRHS |
$730.00 |
| San Rafael Athletic Boosters |
Electirc Vehicle |
SRHS |
$4,150 |
| Jackson's hardware |
Auto Tech and ASB Donation |
SRHS |
$1,612.00 |
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| COST/FUNDING SOURCE:
Total of donation(s): $6,892.00. |
| Acceptance of the donations for the ESD and HSD. |
Acceptance of the donations for the ESD and HSD. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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Donations
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| Approval of Resolution #1628 - Resolution Reviewing and Approving the Criteria for Determining Order of Seniority for Those Certificated Employees With the Same Date of First Paid Service in the Elementary District |
| This agenda item presents for Board approval Resolution #1628 - Resolution Reviewing and Approving the Criteria for Determining Order of Seniority for Those Certificated Employees With the Same Date of First Paid Service in the Elementary District. |
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| No financial impact associated with this action |
| Approval of Resolution #1628 |
Approval of Resolution #1628, by roll call vote. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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| Deputy Superintendent Rosales noted that items B and C are related, each identifies the ranking criteria for same hire date of individuals. Even though this criteria is the same as last year, it has to be adopted each year. |
Board Resolution #1628
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| Review and approval of Resolution #1629 - Resolution Reviewing and Approving the Criteria for Determining Order of Seniority for Those Certificated Employees With the Same Date of First Paid Service in the High School District |
| This agenda item presents for Board approval Resolution #1629 - Resolution Reviewing and Approving the Criteria for Determining Order of Seniority for Those Certificated Employees With the Same Date of First Paid Service in the High School District. |
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| No financial impact associated with this action |
| Approval of Resolution #1629 |
Approval of Resolution #1629, by roll call vote. Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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Board Resolution #1629
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| Resolution #1630 to review and approve the Elementary District Certificated Seniority List |
| This agenda item presents for Board approval Resolution #1630 - Resolution Reviewing and Approving the Elementary School District Certificated Seniority List. The seniority list document was sent to each site to allow bargaining unit members to review the preliminary draft. Human Resources has addressed questions, provided follow-up, and any corrections are reflected in the final seniority list presented and attached. |
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| No financial impact is associated with this action |
| Approval of Resolution #1630 |
Approval of Resolution #1630, by roll call vote. Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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| Deputy Superintendent Rosales noted items D and E are both asking for the Board to adopt the seniority lists that have been established according to the criteria. |
2014-2015 SRTA Seniority List
Resolution #1630
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| Approval of Resolution #1631 - Resolution Reviewing and Approving the High School District Certificated Seniority List. |
| This agenda item presents for Board approval Resolution #1631 - Resolution Reviewing and Approving the High School District Certificated Seniority List. The seniority list document was sent to each site to allow bargaining unit members time to review the preliminary draft. Human Resources has addressed questions, provided follow-up, and any corrections are reflected in the final seniority list presented and attached. |
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| No financial impact is associated with this action |
| Approval of Resolution #1631 |
Approval of Resolution #1631, by roll call vote. Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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2014-2015 SRFT Seniority List
Resolution #1631
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| Approval of Resolution #1632- Resolution to Decrease the Elementary District Number of Certificated Employees Due to a Reduction in Particular Kinds of Services |
Background: This agenda item presents for Board approval the proposed reduction or elimination of particular kinds of services provided for certificated employees per Education Code Section 44955. This code section specifies that the Governing Board approve such a resolution, and issue preliminary notice to impacted certificated employees on or before March 15th.
The majority of laid off positions are those supported by categorical funds, local grants, or other funding sources that have not yet been confirmed for 2015-2016.
Current Considerations: This agenda item presents for Board approval Resolution #1632 - Resolution to Decrease the Elementary District Number of Certificated Employees Due to a Reduction in Particular Kinds of Services. These recommendations provide the Board and the District flexibility by exercising caution to protect the fiscal solvency of both school districts.
Education Code 44955 provides impacted employees the opportunity to request a hearing before an Administrative Law Judge should there be any dispute regarding the employees' status and/or placement on the certificated seniority list.
Reduction of these services and corresponding staff will enable the District to develop and adopt a balanced budget for the 2015-2016 school year. |
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| Known fiscal impacts include necessary legal fees and the cost of the hearing (if needed). |
| Approval of Resolution #1632 |
Approval of Resolution #1632, by roll call vote. Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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| Deputy Superintendent Rosales introduced this resolution, identifying it reflects preliminary indication of what staffing needs will be for next year. This resolution for 17.1 FTE will impact 20 people. |
ESD Certificated PKS Resolution # 1632
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| Approval of Resolution #1633 - Resolution to Decrease the High School Number of Certificated Employees Due to a Reduction in Particular Kinds of Services |
Background: This agenda item presents for Board approval the proposed reduction or elimination of particular kinds of services provided by certificated employees per Education Code Section 44955. This code section specifies that the Governing Board approve such a resolution, and issue preliminary notice to impacted certificated employees on or before March 15th.
The majority of laid off positions are those supported by categorical funds, local grants or other funding sources that have not yet been confirmed for 2015-2016.
Current Considerations: This agenda item presents for Board approval Resolution #1633 - Resolution to Decrease the High School District Number of Certificated Employees Due to a Reduction in Particular Kinds of Services. These recommendations provide the Board and the District flexibility by exercising caution to protect the fiscal solvency of both school districts.
Education Code 44955 provides impacted employees the opportunity to request a hearing before an Administrative Law Judge should there be any dispute regarding the employees' status and/or placement on the certificated seniority list.
Reduction of these services and corresponding staff will enable the District to develop and adopt a balanced budget for the 2015-2016 school year. |
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| Known fiscal impacts include necessary legal fees and the cost of the hearing (if needed). |
| Approval of Resolution #1633 |
Approval of Resolution #1633, by roll call vote. Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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| Deputy Superintendent Rosales noted this resolution for 6.3 FTE impacts 19 people, some with a .2 FTE impact. |
HSD Certificated PKS Resolution #1633
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| The Board will review for approval the technical revision to AR 3513.3 Tobacco-Free Schools. Technical revisions can be approved by a majority of the Board at the time of initial consideration. Staff recommends approval of the technical revision and waiver of the second reading. |
BACKGROUND: San Rafael City Schools Board Policy 9310 Section 1.4 states:
"The Board recognizes the importance of maintaining a policy manual that is up to date and reflects the mandates of law. Policies shall be regularly reviewed at a time allocated for this purpose on the agenda of public Board meetings."
It is the responsibility of administration to periodically review and update policies and regulations. In December of 2008, the entire Board Policy Manual was updated, with revisions and updates bringing it into compliance with current Education Code, State and Federal requirements.
Revisions to Administrative Regulation 3513.3 Tobacco-Free Schools policy include updates to notifications and enforcement/discipline sections as recommended by CSBA and in accordance with regulatory changes.
Staff recommends approval of this technical revision. |
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| Approval of technical revision to AR 3513.3 Tobacco-Free Schools and waive the second reading. |
Approval of technical revision to AR 3513.3 Tobacco-Free Schools and waive the second reading. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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CBO Thomas introduced these technical changes are due to adjustments in Education Code sections that are referenced.
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AR 3513.3 Tobacco-Free Schools
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| The Board will review for approval the technical revision to AR 3541.1 Transportation for school-related trips and exhibit. Technical revisions can be approved by a majority of the Board at the time of initial consideration. Staff recommends approval of the technical revision and waiver of the second reading. |
BACKGROUND: San Rafael City Schools Board Policy 9310 Section 1.4 states:
"The Board recognizes the importance of maintaining a policy manual that is up to date and reflects the mandates of law. Policies shall be regularly reviewed at a time allocated for this purpose on the agenda of public Board meetings."
It is the responsibility of administration to periodically review and update policies and regulations. In December of 2008, the entire Board Policy Manual was updated, with revisions and updates bringing it into compliance with current Education Code, State and Federal requirements
Revisions to Administrative Regulation 3541.1 Transportation for school-related trips and exhibit includes updates to car seat regulations, driver age, and driver statement as per CSBA recommendation and in accordance with Vehicle Code Section 27360 & 27363.
Staff recommends approval of this technical revision. |
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| Approval of the technical revision to AR 3541.1 Transportation for school-related trips and exhibit and waive the second reading. |
Approval of the technical revision to AR 3541.1 Transportation for school-related trips and exhibit and waive the second reading. Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Natu Tuatagaloa.
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CBO Thomas noted these technical revisions are recommended for compliance with changes in the law.
President Tuatagaloa requested that staff clearly communicate with all sites so they know about these changes for upcoming field trips, asking staff to ensure sites get rid of old forms and sign off acknowledgement of the changes for the district office, with staff reporting back to the Board in a month. Trustee Jackson endorsed this communication. Staff clarified for President Tuatagaloa the new requirements for parent drivers to provide carseats, noting sites have some carseats available. |
3541 E Transportation Routes and Services
3541.1 AR Transportation for School Related Trips
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President Tuatagaloa reported that the Board approved an employee settlement agreement for salary and benefits through June 30, 2015.
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| President Tuatagaloa requested that once reviewed, the list of agendas items for future meetings be emailed to the Board and posted on the district website. |
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Greg Knell:
- He shared discussion at a recent JLAC meeting where it was advised to keep an eye on the allocation of Prop. 47 savings of $100-$200M, noting 25% should go to schools to address attendance, truancy and bullying issues.
- He reported the San Rafael Chamber of Commerce has been requested to join other chambers to endorse Common Core State Standards.
Linda M. Jackson:
- She noted the State of Oklahoma will no longer be teaching AP History; coming up with their own curriculum.
- She reported on the recent JLAC trip to Sacramento where some student leaders attended. SRCS student trustees were not able to attend this year.
- On the 11th she attended the Marin Economic Forum regarding education and workforce planning. She will share the results with trustees.
- She reported on the 4 day Leading for Equity Institute she attended with a group of SRCS district staff, staff from Aspire charter schools, and staff from Novato District. She noted there was some reluctance in our community to take on new things, based on past initiative disappointments. She noted the importance of using an equity lens as the District moves forward with the LCFF and LCAP implementation. She noted the budget engagement process is not as clear as it could be; we should think about how we can do it differently. As communication topics – what is the LCAP? What are the benchmarks? Can WestEd help add clarity for the school community? We have tremendous capacity in house with our district ILTs, ILLTs and ‘Brain Trust’ group. She shared notable terms from the Institute: “unearned advantage and unearned disadvantage,” and the definition for equity “Each child receives what he or she needs to develop to his or her full academic and social potential.”
- On the 18th she attended a Marin School volunteers’ training at 1st Presbyterian; a partnership with the Church, Dominican University and Marin School volunteers to bring volunteers to Short school.
Rachel Kertz:
- She attended the recent Parent Leadership meeting. She thanked Community Engagement and Communications Coordinator Christina Perrino for preparation for this meeting.
- She has been attending ESD and HSD budget meetings where 2 items have surfaced – college and career counseling opportunities for students, and welcoming Miller Creek new parents into the HSD.
- She has been attending multiple SIS support and planning meetings.
Natu Tuatagaloa:
- He has also been attending multiple SIS support meetings.
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Superintendent Watenpaugh:
- He has been attending multiple support meetings regarding Infinite Campus.
- The Parent Leadership group meeting was a good discussion of ideas for better communication and education of the community and families coming into the District.
- He reported on a meeting with West Ed representatives for assistance with the LCAP engagement process.
- He met recently with a representative from K-12 Insights regarding their program to provide real time feedback to improve customer service around issues that come up. There may be potential for a free pilot of their program this spring. |
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| President Tuatagaloa noted that the next meeting is a Special Meeting on March 2, for provisional appointment interviews. |
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There being no further business President Tuatagaloa adjourned the meeting at 8:04 PM.
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