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Regular Meeting - SRCS Board of Education
San Rafael City Schools
March 09, 2015 5:00PM
District Office - Boardroom 310 Nova Albion Way San Rafael, CA 94903

I. OPEN SESSION/ROLL CALL 5:00 PM
Quick Summary / Abstract:
Natu Tuatagaloa, Board President Rachel Kertz, Vice President Linda M. Jackson, Trustee Greg Knell, Trustee
Minutes:
President Tuatagaloa convened the meeting to Open Session at 5:10 PM.

Trustees in attendance:
Natu Tuatagaloa
Rachel Kertz
Linda M. Jackson
Greg Knell
II. PUBLIC COMMENT on Closed Session
Minutes:
None.
III. CLOSED SESSION
Minutes:
Pursuant to Government code sections 54957.6, 54957 and 54956.9, President Tuatagaloa adjourned the meeting to Closed Session at 5:11 PM.

III.1. GOV. CODE 54957.6: (ESD/HSD) Conference with Labor Negotiator: Name of Agency Negotiator: Michael Watenpaugh, Rebecca Rosales, Chris Thomas Employee Organization/Title: SRFT, SRTA, CSEAConfidential agenda item.
III.2. GOV. CODE. 54957 PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE - (certificated employees - 1-ESD, 2-HSD, 1-ESD/HSD)Confidential agenda item.
III.3. CLOSED SESSION: (ESD/HSD) Gov. Code 54956.9 CONFERENCE WITH LEGAL COUNCIL -ANTICIPATED LITIGATION (1 Case)Confidential agenda item.
III.4. GOV. CODE 54957 PUBLIC EMPLOYEE PERFORMANCE EVALUATION: Superintendent (ESD/HSD)Confidential agenda item.
IV. RETURN TO OPEN SESSION
Minutes:
President Tuatagaloa reconvened the meeting to Public Session at 6:40 PM.

Trustees present:

Natu Tuatagaloa
Rachel Kertz
Linda M. Jackson
Greg Knell
V. PLEDGE OF ALLEGIANCE
Minutes:
Maika Llorens Gulati, newly appointed trustee, led the Pledge of Allegiance.
VI. ADMINISTRATION OF OATH OF OFFICE TO NEWLY APPOINTED TRUSTEE - MAIKA LLORENS GULATI
Minutes:
Superintendent Watenpaugh administered the Oath of Office to Maika Llorens Gulati, newly appointed trustee. Ms. Llorens Gulati was seated at the Board table.
VI.1. Superintendent Will Administer Oath of Office and Announce the 30 Day Period During Which a Challenge Can be Made
Quick Summary / Abstract:
Per Education Code 5092, unless a petition calling for a special election, containing a sufficient number of signatures, is filed in the office of county superintendent of schools within 30 days of the date of the provisional appointment, it shall become an effective appointment.
Minutes:
As posted, per Education Code 5092, unless a petition calling for a special election, containing a sufficient number of signatures, is filed in the office of county superintendent of schools within 30 days of the date of Ms. Llorens Gulati's provisional appointment, it shall become an effective appointment.
VII. STUDENT BOARD REPORTS
Minutes:
None.
VIII. PUBLIC COMMENT ON NON-AGENDIZED ITEMS (Public comment on items that appear on the agenda will be taken at the time the item is addressed by the Board.)
Minutes:
Alba Alvarado, student: re: the need for birth control education for students and making condoms accessible to students on campus; dispenser in male and female restrooms - consider a policy improvement.

IX. SPECIAL REPORT
IX.1. UPDATE: (ESD/HSD) Common Core State Standards
Quick Summary / Abstract:
That the Board receives any updates since the last Board meeting regarding implementation of the Common Core State Standards.
Minutes:
Assistant Superintendent MacLean introduced Director of English Learner Programs Oscar Medina who recently returned from the 2015 California Association for Bilingual Education (CABE) conference where he presented. Mr. Medina provided a brief overview of the conference sessions and how the information presented interfaces with what he sees in SRCS. He described a lesson he observed where the teacher used an engaging and motivating high-level instructional technique.
IX.2. UPDATE: (ESD/HSD) Local Control and Accountability Plan (LCAP)
Quick Summary / Abstract:
That the Board receives any updates since the last Board meeting regarding development of the Local Control and Accountability Plan (LCAP)
Minutes:

Dr. Zaich and Ms. Perrino presented an update on the LCAP process.

Ms. Perrino reported on recent communications to share the news of the structure of the LCAP process with parents, community members, teachers, staff, union leadership and the Miller Creek community. She worked with principals to promote the upcoming meetings and workshops. She reviewed upcoming meetings in the next two weeks: the LCAP Parent Advisory Committee (PAC) this Thursday; DELAC and Budget Advisory committees will be meeting this week; March 25 will be a community workshop; and meet and confers with union leaderships are scheduled. Principals met on March 5 with Megan Sweet, presenter from West Ed. Principals in the audience expressed gratitude for Ms. Sweet’s presentation which provided clarity on the LCAP, with all receiving the same information on the process.

Dr. Zaich noted WestEd’s explanation of LCFF and the LCAP explains how different the new funding model is from revenue based funding, with specific targeted demographics getting more resources as they move through school. He reviewed the 8 State Priorities and significant data points. He noted the CDE has awarded a contract to put together a data dashboard for every district in California to make the information more readily available.

Ms. Perrino noted the importance of messaging out to all stakeholders that the LCAP is a learning process for all. Next steps will be to refine our base services and goals; what needs to happen to meet objectives.

Dr. Zaich responded to questions from trustees regarding WestEd, developing a rubric that will be available in the future, the timeline for the availability of the data dashboard, and LCAP metric sources. Trustee Jackson suggested building on data from the College of Marin’s new Compass Program for Marin high school students.

The following individual addressed the Board regarding this item:

George Pegelow - regarding the involvement of students in the LCAP process; volunteered his services to help design and implement engagement and training of students. He noted the group Californians for Justice are going to districts around the state for best practices of student engagement.

President Tuatagaloa provided a brief explanation of the LCAP to students who were present in the audience.
Attachments:
LCAP Board Presentation 3.9.15
IX.3. UPDATE: (ESD/HSD) Facilities Report
Quick Summary / Abstract:
That the Board receives any updates since the last Board meeting. 1) Master Facilities Planning
Minutes:
CBO Thomas reported:
-Maintenance and Operations staff are gearing up for summer work.
-The district is going out to bid for the needed portables at Short School.
-Staff are looking at additional portables at SRHS to accommodate anticipated growth; considering acceptance of a donation of portables to use as swing space.
-Fencing is being completed along the new parking area at SRHS, with a camera and more lighting being added for security. Staff will work with the site principal to assign the spaces.
-Staff will pursue the change of address to 3rd Street for San Rafael High School, reflecting the schools entry point.
-The master facilities planning process continues with the Venetia Valley visioning meeting tomorrow at 4:00 PM.
Ms. Thomas responded to questions from President Tuatagaloa regarding the work order process and outreach to maximize attendance at the Venetia Valley master facilities visioning committee. Mr. Tuatagaloa noted for staff that the board is not interested in keeping portables long-term at San Rafael HS, but understands the temporary need to provide swing space.
IX.4. UPDATE: (ESD/HSD): Labor Unions: CSEA, SRTA, SRFT
Quick Summary / Abstract:
That the Board receives updates from district labor leaders: 1) CSEA 2) SRTA 3) SRFT
Minutes:
There were no updates at this time from CSEA or SRFT.

SRTA: Molly O'Donoghue spoke on behalf of President Katie O'Donnell, noting SRTA's awareness that there are several contracts on the board agenda with the National Equity Project and contracts for the LCAP process, and that there are new positions that have been added at the district office. They are aware of how much money is being spent - how is it affecting students, site staff and teachers?
IX.5. UPDATE: (ESD/HSD) Student Information System Implementation
Minutes:
SIS Update:

Dr. Zaich reviewed segments of a 45-day proposal from consultant Verete for a SIS stakeholder assessment process, various SIS product demonstrations, and guidance through a decision-making process.

Mr. Rozell reported staff are moving forward with the Infinite Campus MYAP tool for high school counselors to track students in their A-G progression. He noted course catalog difficulties have been an issue; getting historical data to work with it. In response to trustee questions, Mr. Rozell noted counselors on the selection committee were excited about this app, and in terms of timeline, there is already a lot of information entered so some students are already able to see data. He will check in with counselors to see how completely it is working at this point.

Mr. Rozell noted trainings for master scheduling are being set; gathering course requests and matching them with incoming students and those matriculating to the next grade level. In response to suggestions from Trustee Kertz about creating a training schedule with built-in milestones to make sure site staff are comfortable moving forward with each step of training, he noted the process consultant will help build the training schedule. He will report back to the Board about the schedule.

School Loop will be opened up soon for a small cadre of teachers first who want to use it for the gradebook, upon good feedback it will be opened up to all high school teachers. Trustee Kertz made suggestions to check in with parents about what their experience is, and to align with Miller Creek’s template for parents.

SBAC update:

Mr. Rozell reported on the “Break the System” test that was conducted with all sites logging in to take a practice test for SBAC. Although it was uneven site to site, there was great participation across the district. Single access points held up well, site WAN bandwidth was not close to stress level. The DMS internet bandwidth was a struggle with intermittent reports of slowness, which further highlights the need for internet upgrade. The feedback for the test was encouraging and gave some ease to site staff. }

Sites are finalizing their SBAC testing schedule. Venetia Valley will be the first to test. Tech support will be on site to assist as needed during the testing.

Internet Upgrade:
The statement of work was signed off with the vendor. The work will take place over spring break. The vendor guarantees up-time by the 17th. Trustee Kertz suggested testing to assure the upgrade is up and running prior to all returning from Spring Break.

CALPADS was certified this Friday. It was a challenge for all with the new system, but all departments pulled together to pull the data from Infinite Campus and legacy data from Aeries.

Trustee Jackson requested, per Board Bylaw, that the Powerpoints presented this evening, be uploaded to Agenda Online. In response to her questions regarding the Verete proposal and outreach to stakeholders, Mr. Rozell noted the proposal was just received and staff are still reviewing.

Trustee Kertz expressed her concern about the Verete 45 day proposal, noting it overlaps with the LCAP process, both with top priority, targeting much of the same population. She suggested making sure the priorities are very clear for both.

President Tuatagaloa recessed the meeting at 7:44 PM for a brief break.
Attachments:
Technology Update 3.9.15
Verite Proposal 3.9.15
X. CONSENT AGENDA: (All items appearing on the Consent Agenda are approved in one action by the Board. Trustees, staff or members of the public may request that an item be pulled for discussion prior to Consent Agenda approval.)
Actions:
Motion
With the exception of items 1,2, 7, 12 and 13, and noting Trustee Llorens Gulati's abstain from voting, Passed with a motion by Linda Jackson and a second by Rachel Kertz.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Abstain Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Minutes:
President Tuatagaloa reconvened the meeting to Open Session at 8:00 PM.

Trustee Jackson requested Consent items #1, 2, 7, and 13 be pulled for discussion.

President Tuatagaloa requested Consent item #12 be pulled for discussion.
X.1. PERSONNEL (ESD): Approval of Elementary School District Personnel, Certificated/Classified
Quick Summary / Abstract:
This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.
Rationale:

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

 
Recommended Motion:
Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.
Actions:
Motion
Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District, as revised Passed with a motion by Linda Jackson and a second by Greg Knell.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Abstain Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Minutes:
Deputy Superintendent Rosales noted that staff are presenting a revised certificated personnel action report, which was updated after the agenda was posted.


Attachments:
Elementary Personnel Actions REV
X.2. PERSONNEL: (HSD) Approval of High School District Personnel, Certificated/Classified
Quick Summary / Abstract:
Presentation of High School District Personnel Actions
Rationale:
This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short terms are included for Board approval.
 
Recommended Motion:
Approval of High School District Personnel Actions
Actions:
Motion
Approval of High School District Personnel Actions, as revised Passed with a motion by Linda Jackson and a second by Greg Knell.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Abstain Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Minutes:
Deputy Superintendent Rosales noted that staff are presenting a revised certificated personnel action report, which was updated after the agenda was posted.
Attachments:
HSD Personnel Actions REV
X.3. PERSONNEL (ESD/HSD): Approval of Joint School District Personnel, Certificated/Classified
Quick Summary / Abstract:
This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Classified).
Rationale:

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Classified).

All changes to personnel since the previous meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short terms are included for Board approval.

 
Recommended Motion:
That the Board approves all hiring, terminations, transfers and retirements of employees in the Joint School District.
Actions:
Motion
That the Board approves all hiring, terminations, transfers and retirements of employees in the Joint School District. Passed with a motion by Linda Jackson and a second by Rachel Kertz.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Abstain Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Attachments:
Joint Personnel Actions
X.4. FINANCE: (ESD) Ratification of Warrant Register for Warrants Issued February 1, 2015 through February 28, 2015 by the San Rafael Elementary School District
Quick Summary / Abstract:
The Board will review the ESD warrants for February 2015 to ratifiy.
Rationale:

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant register of all funds for warrants issued from February 1, 2015 – February 28, 2015, is attached. 

 
Financial Impact:
COST/FUNDING SOURCE: Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods. A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 505.
Recommended Motion:
Ratify the Elementary District warrants for February 2015.
Actions:
Motion
Ratify the Elementary District warrants for February 2015. Passed with a motion by Linda Jackson and a second by Rachel Kertz.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Abstain Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Attachments:
Batch Reconciliation
X.5. FINANCE: (HSD) Ratification of Warrant Register for Warrants Issued February 1, 2015 through February 28, 2015 by the San Rafael High School District
Quick Summary / Abstract:
Recommendation: That the Board ratifies the warrants for February 2015.
Rationale:

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant register of all funds for warrants issued from February 1, 2015 – February 28, 2015 is attached.

 
Financial Impact:
COST/FUNDING SOURCE: Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods. A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 505.
Recommended Motion:
Recommendation: That the Board ratifies the warrants for February 2015.
Actions:
Motion
Recommendation: That the Board ratifies the warrants for February 2015. Passed with a motion by Linda Jackson and a second by Rachel Kertz.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Abstain Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Attachments:
Batch Reconciliation
X.6. FINANCE: Approval of Disposal of Obsolete Equipment for the San Rafael City Schools District
Quick Summary / Abstract:
This item present a list of obsolete equipment recommended for disposal.
Rationale:

BACKGROUND:

Board Policy 3270 states:

“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."  

CURRENT CONSIDERATIONS: The Business Services department and Sun Valley Elementary School have determined that the following equipment/textbooks are obsolete.


  

 ITEM

 

#

 

SERIAL #

ESTIMATED

   VALUE

 

REASON

Emac

1

003809SRCSD

0

Obsolete

Emac

1

003811SRCSD

0

Obsolete

 
Financial Impact:
COST/FUNDING SOURCE: The equipment will be disposed of or recycled at no cost to the district.
Recommended Motion:
Approval of the disposal of the obsolete equipment.
Actions:
Motion
Approval of the disposal of the obsolete equipment. Passed with a motion by Linda Jackson and a second by Rachel Kertz.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Abstain Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Attachments:
Obsolete Equipment
X.7. FINANCE (ESD/HSD) Approval of Proposal from TBWB Strategies for Feasibility Assessment, Ballot Measure Development, and Community Outreach for Potential General Obligation Bond Election for the San Rafael City School Elementary and High School Districts
Quick Summary / Abstract:
The Board is presented with a proposal from TBWB Strategies for a bond measure planning process.
Rationale:
BACKGROUND: 
On February 24, 2014 the Board approved a contract with Hibser Yamaucci Architects to complete a Master Facilities Plan for both the San Rafael City Elementary School District and the San Rafael City High School District.  This master facilities plan is critical in order to identify the facilities needs of the existing campuses through a "needs assessment" process and to develop plans to address the ongoing growth that the District has experienced over the past eight years, and the continued growth that the District is projecting over the next 10 years, TK-12 grade.

In order to identify revenue sources to fund the master facilities plan, the District is exploring the potential of a General Obligation Bond in November 2015.  

CURRENT CONSIDERATION: This agenda item presents for Board approval, an agreement with TBWB Strategies to conduct an electoral feasibility assessment, develop the ballot measure, and implement a public outreach/communications program in preparation for a potential November 2015 General Obligation Bond.
 
Financial Impact:
The estimated cost for this program is $10,000 per month and will be split between both Districts.
Recommended Motion:
Acceptance of the proposal from TBWB Strategies.
Actions:
Motion
Acceptance of the proposal from TBWB Strategies. Passed with a motion by Linda Jackson and a second by Greg Knell.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Abstain Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Minutes:
In response to Trustee Jackson's questions regarding the fees per month noted on the proposal, and her request to have the minutes reflect the clarification, CBO Thomas noted that the work will only take place from the middle of March to mid July for a total estimated cost of $25K per district.

Also, in response to Trustee Jackson's inquiries, Ms.Thomas provided information regarding the San Rafael HS stadium project. She noted the project is still in a very early design phase and once it is further along, greater community outreach will begin. Ms. Jackson noted this project will be an important one to get feedback from city design review staff.
Attachments:
TBWB Contract Proposal
X.8. EDUCATION SERVICES: (ESD) Approval of Revision to SRCS Middle School 7/8 Grade Math Placement Criteria
Quick Summary / Abstract:
This item presents a revision to SRCS Middle School 7/8 Grade Math Placement Criteria for approval.
Rationale:
Background: During the 2013-14 school year, middle school math teachers redesigned the SRCS math course sequencing to align with the philosophy of the Common Core Math Standards, which moves Algebra I to ninth grade and strongly discourages accelerated courses. Consequently, in 2014-2015, SRCS middle schools offered the following math courses:

Sixth Grade        Seventh Grade                                                                 Eighth Grade

Math 6              Math 7, Math 7/8 (compressed)                                           Math 8       

                       Algebra 7 (final year of this course offering)                           Algebra 8 (final year)

                                                                                                             Geometry

In 2015-2016, the following math courses will be offered:

Math 6             Math 7, Math 7/8 (compressed)                                            Math 8, Math 8/
                                                                                                             Algebra (compressed)                                                                                                                Geometry (final year)

It is critical to note that, before the CCSS, there was a great deal of overlap between the fifth and sixth grade CA content standards in mathematics. Consequently, quite a few students were able to skip Math 6 and jump directly into Pre-Algebra, the “above grade level” math course. With the adoption of the Common Core State Standards, there is no overlap between any of the grade level standards and as a result, skipping a grade level of standards-based instruction is highly discouraged. The CCSS states that students need the full sixth grade math curriculum to support their success in Math 7, leading to success in Math 8, which ultimately results in success in Algebra I and subsequent high school math courses.

Despite the philosophical and sequential shift required by the Common Core math standards, many districts – including SRCS – are offering compressed math courses in both seventh and eighth grades. Students who take these courses must master three years of math standards in two years’ time. Unfortunately, students in Math 7/8 are experiencing a number of challenges this year because of the pace teachers must maintain in order to deliver two years of math standards in one year and the criteria used for placing students into Math7/8 created some issues. Many families did not understand the pace that the Math 7/8 course would need to maintain in order to deliver two years’ of CCSS standards in one year's time. While quite a few students have been able to meet the challenge, unfortunately, many have struggled and about 10 out of 60 students had to be moved from Math 7/8 back to Math 7 during the course of the year.

The mathematics teachers believe the problem was exacerbated by a change in the criteria they recommended in spring 2014 for use in determining eligibility for Math 7/8. While the Davidson and Venetia Valley math departments had recommended:

Math 7/8             B or better for both semesters in Math 6 AND 85% on the Algebra Readiness                                    Diagnostic Test

Those criteria were changed and the board approved the following:

Math 7/8             B or better for both semesters in Math 6 OR 85% on the Algebra Readiness                                      Diagnostic Test

The recommendation is that the board approves changing the Math 7/8 placement criteria to read:

 Math 7/8            B or better for both semesters in Math 6 AND 85% on the Algebra Readiness                                    Diagnostic Test

This will align with the math teachers’ original recommendation.  The authors of the CCSS have recommended any acceleration in mathematics take place at the high school level because building a strong mathematical foundation in middle school is essential for success in high school.

Consideration: That the Board Approve Revision to SRCS Middle School Math 7/8 Grade Math Placement Criteria.

Fiscal Impact:  None
 
Recommended Motion:
Approve revision to SRCS Middle School Math 7/8 Grade Math Placement Criteria.
Actions:
Motion
Approve revision to SRCS Middle School Math 7/8 Grade Math Placement Criteria. Passed with a motion by Linda Jackson and a second by Rachel Kertz.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Abstain Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
X.9. EDUCATION SERVICES (ESD): Approval of Consolidated Application for Funding Categorical Aid Programs, Part II, 2014-2015
Quick Summary / Abstract:
This item presents for Board approval the Consolidated Application for Funding Categorical Aid Programs, Part II, 2014-2015
Rationale:

Background Information: The San Rafael Elementary School District receives categorical funds from the federal government for supplemental educational programs. The district must annually submit an application for federal funding. The application for federal programs covers Title I (Socio-economically Disadvantaged Children), Title II, Part A (Teacher and Principal training), Title III (Immigrant Education and Limited English Proficient funds). 

The district intends to use a portion of these categorical funds to supplement and  support underachieving students in math, reading, language arts, and English Language Development  All funds will be used for identified students and all compliance requirements will be fully met. Staff development, parent education and engagement, guidance, evaluation, assessment and planning are also mandated components of these programs.  

Schools qualify for Title I funding by meeting the requirement of a percentage unique to each district of the number of students eligible for free and reduced lunches. Those schools meeting this  requirements for Title I funding are:  Bahia Vista, Coleman, Laurel Dell, Short and San Pedro Elementary Schools, Davidson Middle School, and Venetia Valley K-8 School. 

Current Considerations: This agenda item presents for Board approval the Consolidated Application for Funding Categorical Aid Programs, Part II, 2014-2015.

 
Financial Impact:
The funding amounts for 2014-2015 are summarized below: Title I $ 737,968 Title II $ 122,456 Title III (LEP) $ 293,201 Title III (Immigrant) $21,817 Total $1,175,442
Recommended Motion:
Approval of the application for categorical funds.
Actions:
Motion
Approval of the application for categorical funds. Passed with a motion by Linda Jackson and a second by Rachel Kertz.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Abstain Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Attachments:
ESD Con App Part 2 2014-15
ESD Con App Part 2 EIA School Allocations 2014-15
ESD Con App Part 2 TitleI School Allocations 2014-15
X.10. EDUCATION SERVICES: (HSD) Approval of Consolidated Application for Funding Categorical Aid Programs, Part II, 2014-2015
Quick Summary / Abstract:
This item presents for Board approval the Consolidated Application for Funding Categorical Aid Programs, Part II, 2014-2015.
Rationale:

Background Information: The San Rafael High School District receives categorical funds from the federal government for supplemental educational programs. The district must annually submit an application for federal funding. The application for federal programs covers Title I (Socio-economically Disadvantaged Children), Title II, Part A (Teacher and Principal training), Title III (Immigrant Education and Limited English Proficient funds). 

The district intends to use a portion of the categorical funds to supplement and support underachieving students in math, reading, language arts, and English Language Development.  All funds will be used for identified students and all compliance requirements will be fully met. Staff development, parent education and participation, guidance, evaluation, assessment and planning must also be a part of the programs.

Schools qualify for Title I funding by meeting the requirement of a percentage unique to each district of students eligible for free and reduced lunches. The schools meeting the requirements for Title I funding are Madrone and San Rafael High.

Current Considerations: This agenda item presents for Board approval the Consolidated Application for Funding Categorical Aid Programs, Part II, 2014-2015.

 
Financial Impact:
The funding amounts for 2014-2015 are summarized below: Title I $301,580 Title II $57,060 Title III (LEP) $53,689 Title III (Immigrant) $17,794 Total $430,123
Recommended Motion:
Approval of the application for categorical funds.
Actions:
Motion
Approval of the application for categorical funds. Passed with a motion by Linda Jackson and a second by Rachel Kertz.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Abstain Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Comments:
SUBMIT FOR PRINTING
Attachments:
HSD Con App Part 2 2014-15
HSD Con App Part 2 EIA School Allocations 2014-15
HSD Con App Part 2 Title I School Allocations 2014-15
X.11. EDUCATION SERVICES: (ESD/HSD) Approval of Independent Contractor Agreement for Special Services with Innovation Bridge to Develop and Facilitate Community and Student Listening Sessions and Develop the SRCS Family Needs Assessment
Quick Summary / Abstract:
This item presents for approval of Independent Contractor Agreement for Special Services with Innovation Bridge to develop and facilitate Community and Student Listening Sessions and develop the SRCS Family Needs Assessment.
Rationale:

Background: Innovation Bridge, Inc. provides high-­-quality technical assistance support aimed at bridging innovative practices and collaborative partnerships for more just communities and schools. Our core values are fundamental to our approach of providing support services that are needs-­-driven evidence-­-based practices. 

Innovation Bridge engages in five strategies of technical assistance, centered around improving outcomes for youth, families and communities. Technical assistance strategies include, training, coaching, mentoring, brokering of resources, and consultation.  

Innovation Bridge represents a team of professionals with over 20 years of combined experience in education, evaluation research, quality assessment, school-­-community partnerships, expanded learning, youth development, policy, family engagement, and other diverse areas. Experience includes designing, developing, and delivering an extensive range of comprehensive programs, which have led to numerous innovative efforts of promoting school community partnerships rooted in strengthening communities to create opportunities for youth and families to thrive and become agents of their own change. 

Current Consideration: Innovation Bridge, and specifically bel Reyes, will create, coordinate, and facilitate the  district’s asset mapping and needs assessment process, which will include an extensive number of student and parent listening sessions. Innovation Bridge will also analyze the data and use it to write the SRCS grant application for community schools implementation. (Exhibit A) 

 
Financial Impact:
The $15,000 contact will be funded by the United Way Grant. 01-9036-0-5849.00-0000-2150-700-240-000
Recommended Motion:
Approval of the Independent Contractor Agreement for Special Services with Innovation Bridge to develop and facilitate Community and Student Listening Sessions and develop the SRCS Family Needs Assessment.
Actions:
Motion
Approval of the Independent Contractor Agreement for Special Services with Innovation Bridge to develop and facilitate Community and Student Listening Sessions and develop the SRCS Family Needs Assessment. Passed with a motion by Linda Jackson and a second by Greg Knell.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Abstain Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Attachments:
Exhibit A
X.12. BOARD BUSINESS: (ESD/HSD) Approval of Amendment to the Contract Between San Rafael City Schools and the National Equity Project for the 2014-2015 School Year
Quick Summary / Abstract:
The Board will consider a revised scope of services proposal from the National Equity Project for their 2014-2015 contract with San Rafael City Schools.
Rationale:
BACKGROUND:
The District, in collaboration with The National Equity Project received a $35,000 grant from the San Francisco Foundation to support the development of a District Equity Leadership Team intended to guide equity based decision making at both the site and district levels.

The Board approved a contract for services with the National Equity Project for the 2014-2015 school year on September 8, 2014. The scope of work under the contract has been to provide coaching, resources, planning, and facilitation support for the Superintendent and the District Equity Leadership Team (DELT) to develop district-level equity strategies and to design and implement processes that address the District's patterns of disproportionality that are correlated with cultural factors such as race, ethnicity and language. 

CURRENT CONSIDERATION:
The formation of the District Equity Leadership Team has been successful, with the initial project plan being completed by February 2015.  This proposal would amend the original contract and project budget, providing support for 4 additional Equity Leadership Team meetings and coaching support for site and district leadership. 

Staff recommends approval of this amendment. 
 
Financial Impact:
The additional scope of work $15,000, will be charged to ELD Professional Development: 01-0910-0-5849.00-1511-2140-700-280-000
Recommended Motion:
Approval of the amendment to the National Equity Project contract of services for the 2014-2015 school year.
Actions:
Motion
Approval of the amendment to the National Equity Project contract of services for the 2014-2015 school year. Passed with a motion by Linda Jackson and a second by Rachel Kertz.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Minutes:
Superintendent Watenpaugh provided background of the district's work with the National Equity Project. He noted 98% of the cost has been covered with grants from the Marin Community Foundation (MCF) and the San Francisco Foundation (SFF). This year SFF only funded $35K. This amendment is to finish the work to develop an equity action plan for all sites. Teams are attending the Leading for Equity Institute. San Pedro teachers have also been trained. SRTA President Katie O'Donnell attended an Institute to be informed about how the work would affect all staff and students.

Trustee Jackson who also attended the Institute, commented it was good to have union leadership present, noting CSEA and SRFT should also participate in a future Institute.

Superintendent Watenpaugh noted the 3 unions will be invited to provide feedback on this initiative for equity-based decisions that will benefit more students and families. In response to questions from Trustee Kertz, he noted that a small leadership group is developing the equity plan, after which it will be rolled out widely for feedback. He reported he has made a request to MCF for this addtiional $15K needed to complete the plan to potentially repay the general fund.
Attachments:
NEP Contract Amendment
X.13. BOARD BUSINESS: (ESD/HSD) Approval of Agreement for Legal Services between School and College Legal Services of California and San Rafael City Schools
Quick Summary / Abstract:
The Board is presented an agreement with School and College Legal Services for approval.
Rationale:
BACKGROUND: The San Rafael City school District engages the work of outside professions in various fields, including legal services. School and College Legal Services of California shall provide legal and labor relations services as requested by the District. Their services will be used on an "as needed" basis, as issues arise for various departments. 

CURRENT CONSIDERATIONS: This agenda item presents for Board approval an agreement, including a current fee schedule for legal services, effective March 3, 2015 and ongoing for up to four years. It may be modified by mutual written agreement of the parties and may be terminated by either party at any time upon thirty (30) days written notice. 

The rates are as follows: 

All Attorneys       $215/hr    
 Litigation $215/hr
Paralegal/Paraprofessional  $110/hr

If required, overnight lodging and air travel costs would be charged.

Staff recommends approval of this agreement.
 
Financial Impact:
SACS Code: 01-0000-0-5829.00-0000-7110-700-280-000
Recommended Motion:
Approval of the agreement.
Actions:
Motion
Approval of the agreement. Passed with a motion by Linda Jackson and a second by Rachel Kertz.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Abstain Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Minutes:
Staff provided information regarding these legal services for determining the eligibility of newly appointed Trustee Llorens Gulati. It was noted that although the contract is for a number of years, it can be cancelled at any time by either party. Trustees commented on the reasonable rates on the fee schedule.
Attachments:
School and College Legal Services Agreement
X.14. BOARD BUSINESS (ESD/HSD): Approval of Golden Bell Award Program Nominations to the Marin County Office of Education
Quick Summary / Abstract:
The Board is presented with 4 program nominations (ESD/HSD) to approve for submission to the 2015 County Golden Bell Awards Program.
Rationale:
BACKGROUND: The 2015 Golden Bell program nominations require Board approval. Attached to this agenda item are nominations for:

- The San Pedro Elementary School Learning Enrichment After-School Program (LEAP)
- The Glenwood and Coleman Elementary Schools Peaceful Eagles and Youth Leaders
- The San Rafael HS Banyan Humanities Academy
- The Terra Linda HS Marin School of Environmental Leadership (MSEL)

Staff recommends approval of the nominations.










































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































Staff recommends approval of the nomination for Golden Bell recognition.
 
Recommended Motion:
Approval of the Golden Bell Award Program Nominations for the Elementary and High School Districts
Actions:
Motion
Approval of the Golden Bell Award Program Nominations for the Elementary and High School Districts Passed with a motion by Linda Jackson and a second by Rachel Kertz.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Abstain Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Attachments:
Golden Bell Nomination - GLE/COL Peaceful Eagles and Youth Leaders
Golden Bell Nomination - SP LEAP Narrative
Golden Bell Nomination - SRHS Banyan Humanities Academy
Golden Bell Nomination - TLHS MarinSEL
Golden Bell Nomination Form - SP LEAP
XI. DISCUSSION/ACTION SESSION
XI.1. FINANCE: (ESD/HSD) Approval of Receipt of Donation to San Rafael City Schools District
Quick Summary / Abstract:
This item presents donations for Board acceptance.
Rationale:

BACKGROUND:      

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered.  Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.”  (Education Code 41030-41032)

The following donation(s) was received for the San Rafael City Schools District, as follows:

 

Donor

Item/Purpose

Site

Amount

Amy and Daren Cramer
C/O Dairy Delivery

Donation for Oakland Zoo Field Trip

San Pedro

$602

Patrick Jennings Donation for Tournament Expenses  TLHS $250
Annete Van Dreil Donation for Tournament Costs TLHS $450
Meador Family Castle  Gallinas $600
John Raymond Arnold Donation for Science and Art Activities San Pedro $1300
Michael Merz Robenbok Building System Venetia Valley $1250
Frank Smart White Board District $860
Erik Foehr Donation for Uniforms and Equipment TLHS $215

CURRENT CONSIDERATIONS:    

This agenda item presents the donation(s) from the sources listed above, for Board acceptance.


 
Financial Impact:
COST/FUNDING SOURCE: Total of donation(s): $5,527.00.
Recommended Motion:
Acceptance of the donations.
Actions:
Motion
Acceptance of the donations. Passed with a motion by Rachel Kertz and a second by Greg Knell.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Attachments:
Donations
XI.2. FINANCE: (ESD) Approval of the San Rafael City Elementary School District Budget Revision #2 and the Second Interim Report for 2014-15
Quick Summary / Abstract:
The Board is presented with Budget Revision #2 and the 2nd Interim Report for the San Rafael Elementary School District for the 2014-15 Fiscal Year, for recommended approval.
Rationale:

BACKGROUND:   The Second Interim Report is the Second of two interim budget reports required by AB 1200, which was passed into law in 1991 and became effective on January 1, 1992.  AB 1200 was enacted to establish a process of fiscal monitoring to ensure fiscal solvency for school districts and county offices.  Districts are required by Education Code 42130 to submit a report on their financial status as of January 31.  The purpose of this report is to determine an appropriate certification to the State of California regarding the District’s ability to meet its financial obligations for the current and two subsequent fiscal years.  The Marin County Office of Education is responsible for either accepting or changing the District’s certification (positive, qualified or negative).  Once the County Office completes their review, they forward to the California Department of Education, a report confirming the certification of each District in the county.

In addition, the Working Budget for all funds is monitored on a regular basis and adjusted for any new or additional information that becomes available. Budget revisions are taken to the Board of Education on a regular basis for review and approval.  Included in the attached budget assumptions are details on some of the significant changes between Budget Revision #1 and Budget Revision #2.  In addition, they include detailed assumptions for the Multi-Year projections for the General Fund.  The forms included in the first Interim Report are as follows:

  •   Form 01 - General Fund
  •   Forms 11-51 – Other Funds
  •   Form AI – Average Daily Attendance
  •   Form MYPI – Multi-Year Projections
  •   Form CASH – Cash Flow Worksheet
  •   Form  CSI – Criteria & Standards Review
  •   Form ICR – Indirect Cost Rate Worksheet
  •   Form SIAI – Summary of Interfund Activities
  •   Form TRC – Technical Reviews

 

Budget Revision #2 includes a revision for the General fund and all of the Other Funds.  All of the ending fund balances are projected to be positive and include the following funds:

 

  •   Child Development Fund 12
  •   Cafeteria Fund 13
  •   Deferred Maintenance Fund 14
  •   Special Revenue Fund for Post-Employment Benefits 20
  •   Building Fund 21
  •   Capital Facilities Fund 25
  •   County Schools Facilities Fund 35 (State Modernization funds)
  •   Special Reserve Fund for Capital Outlay Projects Fund 40 (Facilities Use and New-Prop 39 funds)
  •   Bond Interest and Redemption Fund 51

 

CURRENT CONSIDERATIONS:              As the First Interim Report and Multi-year Projections indicate, San Rafael City Elementary School District will be able to meet its financial obligations for the current year and two subsequent years.  This agenda item presents for Board authorization, the approval of Budget Revision #2 and the Second Interim Report for the 2014-15 Fiscal Year with a positive certification.

The numbering system for the reports reflects a starting number of E13.
 
Financial Impact:
FINANCIAL IMPLICATIONS: In compliance with GASB 54, the components of the ending fund balance are as follows: Non-spendable Revolving Cash $ 2,500 Stores Inventory $ 0 Prepaid Expenditures $ 0 Restricted $ 3 Committed $ 0 Assigned (Board Designated) Cash Flow Contingency $1,100,000 Contingency Contingency CCSS/SB Assessment $1,300,000 Unassigned/Unappropriated Reserve for Economic Uncertainties $2,366,042 5% Reserve Available Balance over Reserves $2,029,471 Total Ending Fund Balance $6,798,014 $1 variance due to rounding
Recommended Motion:
Approval of Budget Revision #2 and the 2nd Interim Report for the San Rafael Elementary School District for the 2014-15 Fiscal Year
Actions:
Motion
Approval of Budget Revision #2 and the 2nd Interim Report for the San Rafael Elementary School District for the 2014-15 Fiscal Year Passed with a motion by Rachel Kertz and a second by Greg Knell.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Abstain Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Minutes:
CBO Thomas reviewed highlights of the ESD budget revision #2 and the Second Interim Report for 2015-15.
- Enrollment is down slightly from projections but ADA is holding steady with the First Interim.
- Enrollment at month 6 is 4610. Projecting forward to 15/16-assuming 147 additional students. Current TK enrollment is 62 students which will increase K enrollment for next year.
- She reviewed minimum proportionality-supplemental and concentration grants funds to be used for target populations.
- She responded to trustee questions about large fluctuations in the budget revisions under the LCFF. At Trustee Tuatagaloa’s suggestion she provided new trustee Llorens Gulati with a quick overview of the column information.
- She reviewed local donation variances, proceeds from capital leases and offsets, and special education contributions which have gone down because excess cost back from the county has gone down.
- She reviewed salary and benefit variances with open enrollment adjustments.
- She reviewed ongoing furniture and equipment expenditures for the continued enrollment growth.
- She reviewed expenditures for professional consulting services, IT support and improvements, and capital outlay for the purchase of new vehicles.
- She noted the ending fund balance shows a reduced contingency with the IT infrastructure support needed for preparation of the SBAC.
- She reviewed unrestrictred budget adjustments with changes to mental health fund objects, a $75K reduction in excess cost bill back from the county office of education, and the amortization schedule for new vehicles.
- Positive ending fund balances in other funds.
- Developer fees increased $175K.
- She reviewed ARC contributions, multi-year projections for this year and the next 2 years, certificated step and column, the assumption of 4 additional teachers for projected enrollment growth, employee benefits going up 6%, and the impact of STRS and PERS increases.

Staff recommends approval of a Second Interim with a positive certification that the district can meet its financial obligations for this year and 2 years out.

Trustee Jackson requested sometime between now and June that staff consider developing some type of infographic to help the community better understand the LCAP goals and how the money is being spent.

President Tuatgaloa recessed the meeting for a short break at 7:44 PM.
Attachments:
ADA Projections
Certification
Comparative Spreadsheets
Enrollment Projections
Form A
General Fund
LCFF Calculator Universal Assumptions
Multi-Year Projections
Narrative and Budget Assumptions
School District Criteria and Standards Review
Table of Contents
The Marin Common Message
XI.3. FINANCE: (HSD) Approval of the San Rafael City High School District Budget Revision #2 and the Second Interim Report for 2014-15
Quick Summary / Abstract:
The Board is presented with the HSD Budget Revision #2 and the Second Interim Report for 2014-15, for recommended approval.
Rationale:

BACKGROUND:   The Second Interim Report is the second of two interim budget reports required by AB 1200, which was passed into law in 1991 and became effective on January 1, 1992.  AB 1200 was enacted to establish a process of fiscal monitoring to ensure fiscal solvency for school districts and county offices.  Districts are required by Education Code 42130 to submit a report on their financial status as of January 31.  The purpose of this report is to determine an appropriate certification to the State of California regarding the District’s ability to meet its financial obligations for the current and two subsequent fiscal years.  The Marin County Office of Education is responsible for either accepting or changing the District’s certification (positive, qualified or negative).  Once the County Office completes their review, they forward to the California Department of Education, a report confirming the certification of each District in the county.

In addition, the Working Budget for all funds is monitored on a regular basis and adjusted for any new or additional information that becomes available. Budget revisions are taken to the Board of Education on a regular basis for review and approval.  Included in the attached budget assumptions are details on some of the significant changes between the Budget Revision #1 and Budget Revision #2.  In addition, they include detailed assumptions for the Multi-Year projections for the General Fund.

The forms included in the first Interim Report are as follows:

  •   Form 01 - General Fund
  •   Forms 11-51 – Other Funds
  •   Form AI – Average Daily Attendance
  •   Form MYPI – Multi-Year Projections
  •   Form CASH – Cash Flow Worksheet
  •   Form  CSI – Criteria & Standards Review
  •   Form ICR – Indirect Cost Rate Worksheet
  •   Form SIAI – Summary of Interfund Activities
  •   Form TRC – Technical Reviews

 

Budget Revision #2 includes a revision for the General fund and all of the Other Funds.  All of the ending fund balances are projected to be positive and include the following funds:

  •   Adult Education Fund 11
  •   Cafeteria Fund 13
  •   Deferred Maintenance Fund 14
  •   Special Revenue Fund for Post-Employment Benefits 20
  •   Building Fund 21 (Redevelopment funds and facilities use)
  •   Capital Facilities Fund 25
  •   Special Reserve Fund for Capital Outlay Projects Fund 40 (New-Prop 39 funds)
  •   Bond Interest and Redemption Fund 51

 

CURRENT CONSIDERATIONS:              As the Second Interim Report and Multi-year Projections indicate, San Rafael City High School District will be able to meet its financial obligations for the current year and two subsequent years.  This agenda item presents for Board authorization, the approval of Budget Revision #2 and the Second Interim Report for the 2014-15 Fiscal Year with a positive certification.

Numbering system for reports starts on number H13.

 
Financial Impact:
FINANCIAL IMPLICATIONS: In compliance with GASB 54, the components of the ending fund balance are as follows: Non-spendable Revolving Cash $ 5,500 Stores Inventory $ 0 Prepaid Expenditures $ 0 Restricted $ 3 Committed $ 0 Assigned (Board Designated) Cash Flow Contingency $1,100,000 Contingency Contingency CCSS/SB Assessment $ 550,000 Contingency Unassigned/Unappropriated Reserve for Economic Uncertainties $3,153,575 10% Reserve Available Balance over Reserves $1,302,029 Total Ending Fund Balance $6,111,105 $1 variance due to rounding
Recommended Motion:
Approval of the HSD Budget Revision #2 and the Second Interim Report for 2014-15.
Actions:
Motion
Approval of the HSD Budget Revision #2 and the Second Interim Report for 2014-15. Passed with a motion by Rachel Kertz and a second by Linda Jackson.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Abstain Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Minutes:
President Tuatagaloa reconvened the meeting to Open Session at 8:00 PM.

CBO Thomas reviewed highlights of the HSD Budget Revision #2 and Second Interim for 2014-15.
- Enrollment at month 6 is at 2358, with projections of 50 more students on the average in the next two years. Three years ago the district enrollment was below 2000. Ms. Thomas noted in response to a trustee question that the newcomer increase this year is not as significant as it was last winter.
- She provided an explanation of how ADA for a district of choice is reported.
- Although the district is basic aid, with no LCFF dollar received, the LCFF still requires a summary. The district is still well into basic aid with property taxes still exceeding entitlement.
- Minimum proportionality is not going up as significantly as in the ESD.
- She reviewed budget revision variances, slight increase in special education, new vehicle leases, certificated increases as a result of a section needing to be added at Terra Linda for newcomers, and step and column expenses.
- Deficit spending has gone up. It is anticipated that the county office will be expressing concern about this trend.
- The SBAC contingency has reduced as a result of the IT expenditures for upgrades.
- There have been significant increases in special education non-public school contracts; students needing more restrictive placements than the district has seen in the past.
- Positive ending fund balances in other funds.
- A contribution is not projected for GASB 45 post-retirement benefits.
- Developer fees have gone up.
- A 6% increase in local secure taxes is projected.
- She reviewed STRS and PERS increases.
- The district is deficit spending $1.2M, excess expenditures over revenues. Reserves are at 10%, but have spending down. Next year deficit spending goes down but the district can not maintain cash flow contingency, which will mean additional expenditures will come out of cash reserves.

Staff recommends a positive certification at Second Interim that the district can meet its financial obligation for this year and 2 years out.
Attachments:
Certification
Comparative Spreadsheets
Enrollment Projections
Form A
General Fund
LCFF Calculator Universal Assumptions
Multi-Year Projections
Narrative and Budget Assumptions
School District Criteria and Standards Review
Table of Contents
The Marin Common Message
XI.4. INITIAL CONSIDERATION: EDUCATION SERVICES (ESD/HSD) First Reading to Review Revisions to Administrative Regulation and Board Policy 6162.51: State Academic Achievement Tests
Quick Summary / Abstract:
This item presents for consideration the revisions to the Administrative Regulations and Board Policy 6162.51: State Academic Achievement Tests. A recommendation for approval of the revisions will be brought to a future meeting.
Rationale:

Regulation updated to reflect NEW LAW (SB 858 and AB 1599) which officially change the name of the state assessment system to the California Assessment of Student Performance and Progress (CAASPP). Regulation also reflects the status of CAASPP testing for the 2014-15 school year, including field testing of a new alternative test of English language arts and mathematics for students with significant cognitive disabilities. Updated regulation reflects NEW TITLE 5 REGULATIONS (Register 2014, No. 35) which establish testing windows, require parental notification related to exemption from testing, list allowable testing resources (i.e., universal tools, designated supports, accommodations) that may be used during test administration, and provide that, if test results are received from the test contractor after the last day of instruction for the school year, then the report must be disseminated to parents/guardians within the first 20 days of the next school year.
Both Administrative Regulations (Exibit A) and Board Policy (Exhibit B) 6162.51 are being revised to align with the official changes.

 
Financial Impact:
There is no financial impact to the district.
Actions:
Motion
With the amendment noted by Trustee Kertz to add the HeadsUp goal under Community Engagement, Passed with a motion by Linda Jackson and a second by Greg Knell.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Minutes:
Assistant Superintendent MacLean reviewed the changes being considered are due to the shift from the old standardized STAR testing to CAASP. The policy and regulation need to align to the new regulations. She reviewed current testing requirements. Staff responded to trustee questions regarding reporting for the newcomer subgroup and questions about the new SBAC as a new test with the state still determining rubrics and how to score.

The policy and regulation will be brought back for a second reading and recommended approval.


Attachments:
Exhibit A - AR6162.51
Exhibit B - BP6162.51
XI.5. BOARD BUSINESS: (ESD/HSD) Approval of Board/Superintendent Goals for 2015
Quick Summary / Abstract:
The Board is presented with a draft of Board/Superintendent Goals for 2015 for approval.
Rationale:
BACKGROUND
The Board of Education represents the interests of each student in the District, The Board establishes policy, identifies the district's priorities, and provides direction to the Superintendent.   In Fall 2014, the district's Governance Team, comprised of the Board of Education and the Superintendent, met with Board consultant Dr. Gloria Johnston to facilitate the revision of the District's Vision, Mission, Guiding Principles and a working draft of District Goals.    The Board's draft goals were distributed for feedback and input, resulting in limited revisions to provide greater clarity.

CURRENT CONSIDERATIONS
The Board of Education's goals identify the district's current priorities, which will be reflected in the scope of work for the coming school year.  These goals will also guide the development of the districts 2015-2016 budgets, aligning resources, initiatives, and actions necessary to support progress and/or achievement of the board's goals. 

The Board's goals provide the framework that guides and focuses the work and priorities of the District Superintendent and across and through the organization.  The state's Local Control Funding Formula, and resulting Local Control Accountability Plans requires that the district annually adopt a 3-year 'rolling' plan that outlines the district's plans to significantly enhance student achievement for all students, with a particular focus on targeted student populations that have been historically underserved. The Board's goals provide the guidance and the priorities that all district divisions, departments, and school sites will align. 

Included for Board review and approval are the aligned Superintendent's priority goals for 2015. Once board approved, these goals will guide the areas of focus and priority for all district divisions, departments and school sites.   
 
Recommended Motion:
Approval of the Board/Superintendent Goals for 2015.
Minutes:
Superintendent Watenpaugh reviewed the board and superintendent met earlier in the year with consultant Gloria Johnston to draft a board mission, vision and guiding principles for the next 3 year period. The superintendent’s goals became more specific from there to operationalize the board goals, which will drive district office administration goals and site level implementation.

The goals are aligned K-12 with timing shifting from a July to June cycle to a January to December cycle which would allow time to get student data to be able to monitor and assess for the budget development process. A mid-year update would be done in June.

Trustee Kertz requested that a HeadsUp goal that was part of earlier versions under Community Engagement, be added back.
Attachments:
Board Supt Goals 2015
XII. CONFERENCE SESSION
XII.1. Report Out Action from Closed Session
Minutes:
President Tuatagaloa reported the Board voted 4-0 to non-reelect one high school district certificated staff member, by the following vote:

Natu Tuatagaloa - yes
Rachel Kertz - yes
Linda M. Jackson - yes
Greg Knell - yes

XII.2. Agenda Items for Future Meetings
Minutes:
Trustee Jackson requested that a summer school report be brought to the March 23 meeting.

Superintendent Watenapugh will meet with President Tuatagaloa and Vice President Kertz to review and schedule the list of agenda items for future meetings.
XII.3. Board Member Reports
Minutes:
Maika Llorens Gulati:
- She attended a community foundation event; a vision for the future.

Greg Knell:
- He attended a recent Chamber of Commerce Education committee where a draft of a student internship program to supplement the county school-to-career program was developed. The Chamber is making a commitment to involve its members. He will be writing the Chamber’s resolution to support the Common Core State Standards, working with CSBA and the State Department of Education.
- He is attending teacher recruitment subcommittee meetings at MCOE. He shared an idea he has to qualify schools to assist new teachers for getting loan forgiveness as an incentive for teachers. Through research he found 10 out of 12 of our campuses qualify for loan forgiveness. Superintendent Watenpaugh noted staff will look into seeing what they can do to spread the word to employees to fill out applications.

Linda M. Jackson:
- With Trustee Kertz, she attended the City Council recognition of the San Rafael HS Mock Trial Team on March 2.
- At the March 4 Marin Promise meeting the group discussed advocacy for awareness of A-G for students and families; working with the COM Compass program to enroll high school students in common classes - a pilot for wraparound services which will roll out to all high school students the following year.
- She attended the WeR SR meeting, noting that parents who were present did not seem to have the LCAP meeting dates; principals need to be sure they are passing along this information to their parent communities.
- She attended the Canal Alliance meeting, a listening session for the needs assessment for community schools - what is working for you, what do you love about SRCS, and what can we fix?
- She requested that this meeting be adjourned in memory of Bruce Scott, a former trustee in the 80’s.

Rachel Kertz:
- She attended the Terra Linda HS Wine and Cheese Scholarship Committee fundraiser.
- She attended the recent HeadsUp Board meeting.
- She attended a meeting with SRFT leadership regarding Infinite Campus.
- She joined the principals’ meeting on March 5. It was nice to see all.
- With Trustee Jackson she attended the City Council meeting where the SRHS Mock Trial Team was honored.
- She joined a meeting with President Tuatagaloa and Supervisor Damon Connelly regarding areas of shared interest.
- She acknowledged the Terra Linda HS artwork in the boardroom, noting that the students are learning how to hang artwork.

Natu Tuatagaloa:
- He attended the March 5 principal meeting.
- He joined a recent meeting with Trustee Kertz and the SRFT leadership regarding Infinite Campus.
- He attended the meeting with Supervisor Damon Connelly.
- He participated in a meeting with TBWB consultant Charles Heath, regarding bond.
- He attended a Texas Holdem tournament at San Rafael HS.
XII.4. Superintendent(s) Activity Report
Minutes:
Superintendent Watenpaugh:
- He reported on the recent Join the Conversation visits to Bahia Vista and San Pedro. The next round will be scheduled.
- He attended the AASA conference, serving on the National Coalition for Community Schools Superintendents Task Force. He spoke with a Cyber High representative from the Fresno County Office of Education. Cyber High offers 87 HS courses in multiple languages and can be used as a tutorial or accompaniment to a class in school. There was interested in offering a pilot to SRCS this summer for credit recovery; the majority of the classes are A-G approved.
- Megan Sweet who assisted the district last year in LCAP development when she was with Pivot Learning, is now working with WestEd and Jannelle Kubinec. SRCS is one of 3 districts in the state that Ms. Sweet is working with to share her LCAP expertise. He expressed thanks to Dr. Zaich for coordinating.
- He met with Supervisor Damon Connelly this morning.
- He and Ms. Perinno met with Mission Pictures representatives to discuss rebranding the district logo and identification in the next year; looking for grant funding to do so.
XIII. READJOURNMENT to Closed Session (if necessary)
Minutes:
President Tuatagaloa readjourned the meeting back to Closed Session at 8:30 PM.
XIV. NEXT REGULAR MEETING - March 23, 2015
XV. ADJOURNMENT (and Closed Session Report Out, if necessary): 9:00 P.M. (approximate time)
Minutes:
President Tuatagaloa reconvened the meeting back to Open Session at 9:25.

There was no reportable closed session action taken.

There being no further business, President Tutagaloa adjourned the meeting at 9:26 PM in memory of Bruce Scott.

The resubmit was successful.