Regular Meeting - SRCS Board of Education
San Rafael City Schools
March 23, 2015 5:00PM
District Office - Boardroom
310 Nova Albion Way
San Rafael, CA 94903
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| Natu Tuatagaloa, Board President
Rachel Kertz, Vice President
Linda M. Jackson, Trustee
Greg Knell, Trustee
Maika Llorens Gulati, Trustee |
President Tuatagaloa convened the meeting to Open Session at 5:07 PM.
Trustees present:
Natu Tuatagaloa
Rachel Kertz
Linda M. Jackson
Greg Knell
Maika Llorens Gulati
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Pursuant to Government Code sections 54957.6, 48000 and 48900, and 54957, President Tuatagaloa adjourned the meeting to Closed Session at 5:08 PM.
Trustees present for Closed Session:
Natu Tuatagaloa
Rachel Kertz
Linda M. Jackson
Greg Knell
Maika Llorens Gulati |
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President Tuatagaloa reconvened the meeting to Open Session at 6:02 PM.
Trustees present:
Natu Tuatagaloa
Rachel Kertz
Linda M. Jackson
Greg Knell
Maika Llorens Gulati
Other administrators present in the audience:
Amy Goodwin, Dan Zaich, Christina Perrino, Michelle Spencer,Jennifer Lynch
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| Davidson MS teacher Tom Kordick led the Pledge of Allegiance. |
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Annie Best, Terra Linda HS:
- CASHEE testing for sophomores was last week.
- Seniors have been meeting with the counseling department as they check to make sure names are correct on diplomas and transcripts.
- She reported on the March Madness basketball tournament.
- The Mission Game rally is coming up on Friday; support for girls soccer team on March 31.
- Dance fundraiser for senior prom in May.
Lorrie Narcisse, San Rafael HS:
- She reported on spring sports.
- The SRHS cheerleaders recently won 2nd place in the Nationals competition.
- The SRHS play is this week, “Bye Bye Birdie.”
- Seniors are receiving their UC and college application responses; they are excited about end of year events.
- AP testing is coming up; getting ready for practice tests.
- SAT and ACT workshops are being offered for students; 2 day workshop. In response to questions from President Tuatagaloa, Ms. Narcisse provided additional information. The College and Career Center is inviting students to sign up for practice tests on the weekends or for workshops to practice portions of the SAT. The College Board provides feedback to student on their testing results.
- CASHEE testing for sophomores was last week.
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Superintendent Watenpaugh noted that the Local Control Funding Formula (LCFF) gives the district the opportunity to provide summer programming in a different way for target student populations; looking at more opportunities to provide academic support as well as enrichment as we move forward.
For SRCS, the district will continue to provide extended learning programs this summer for students who are acquiring English and/or have not yet mastered grade level standards.
Elementary District:
Assistant Superintendent MacLean reviewed summer programs from past years that will be provided again this year.
Afterschool and Extended Learning Coordinator Jennifer Lynch reviewed an at-a-glance summer programs handout for the elementary and middle grades. She reported the focus of the programs will be on language acquisition in reading and writing, enrichment- physical fitness, STEAM, digital arts and Math. Field trips are planned.
Tom Kordick reported on the middle school level BELL program with the pilot of an ELL overlay. Staff will be looking at D/F lists to prioritize students for the program. There will be a 2:20 ratio of teachers to students. Enrichment will be held in the PM. Fridays will be field trip days. A change for this year will have 8th grade students experiencing a "HS Bridge" with fieldtrips planned to high schools for enrichment activities.
Dr. MacLean reviewed other special programs that will be offered: NBLC Algebra Academy, and EL Academy at DMS likely for newcomers.
High School District:
Director of Teaching and Learning 9-12, Michelle Spencer reviewed summer program offerings at the HS level: APEX credit recovery; EL Academy; a 5 week Math tutoring program in partnership with the College Spring as a pilot hosted by Next Generation Scholars; and the 8th grade transition to 9th grade program through BELL.
Dr. MacLean reviewed school-to-career internships will be offered again at Kaiser, the Buck Institute, and with other community partners; approximately 100 high school students will participate. She reported on other summer offerings in the community that are being explored: library reading programs, Boys and Girls Club, Kid’s Club at Pickleweed, and community camps. Dr. Watenpaugh noted that summer programming is expanding to serve more students, also looking at greater partnerships in the community.
Staff responded to trustee questions regarding: transportation, buses will be provided; the number of students who can be served is based on resources available to provide a rich academic program; expansion of APEX program; and the ratio of 22:2 for the ESD.
Vice President Kertz requested a report on year to year changes to the summer programs, including funding.
In response to student board member Lorrie Narcisse’s questions about programming for summer academics, Superintendent Watenpaugh noted that the district is transitioning to change summer school perspective from being viewed as punitive, to an opportunity for students to accrue credits or to recover credits.
Student member Annie Best noted the benefits for students if the district could expand the APEX program to serve younger students at some point in the future.
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| That the Board receives any updates since the last Board meeting regarding development of the Local Control and Accountability Plan (LCAP) |
M/S/C (Kertz, Jackson) the Board voted 5-0 to reorder the agenda, moving this item for Local Control and Accountability Update before the Update from HSD Literacy Leads, by the following vote:
President Tuatagaloa - yes
Rachel Kertz - yes
Linda M. Jackson - yes
Greg Knell - yes
Maika Llorens Gulati - yes
President Tuatgaloa recognized student speakers from San Rafael HS who were present to address this item.
The students, former Davidson MS students who had experience with the Restorative Justice program with Ms. Junker at DMS, spoke about the importance of restorative practices for students to raise academic achievement and lessen discipline problems. They requested that restorative practices be built into the LCAP; requesting community building circles for all schools, all classrooms. Trustee Jackson noted there were restorative justice programs at DMS and TL; need to look at funding priorities to bring the program to SRHS.
Dr. Zaich introduced Megan Sweet of WestEd who has been assisting the district in the design and development of an annual calendar of activities, information gathering and sharing, and an evidence based review of the progress towards District and LCAP identified goals, services and expenditures. A Community Engagement workshop is planned for Wednesday March 25 to gather input to the LCAP.
Ms. Sweet provided a brief introduction to the services of WestEd which provides support for districts across the state with LCFF, CCSS, SBAC and LCAP.
She reviewed changes with the LCFF funding formula: base student amount with grade level adjustments and supplemental or concentration funds added for targeted student populations. She noted the way funding is used is also different, giving examples of the older model of categorical funding versus the new LCFF, giving districts more local control with funds to decide what priorities are and how to measure progress toward them.
Ms. Sweet reviewed the LCAP model to provide transparency for the district vision and plan as well as equity with student formulas. The LCFF will not be fully funded until 2021 and even with that it will only bring districts back to 2008 levels, adjusted for inflation. The LCAPs are rolling out – reviewing and developing the implementation plan with stakeholders, gathering data and progress toward the goals. The LCAP is a rolling 3 year plan. Each year will be a review/report of the current plan while developing a new 3 year plan. The district is on track with the development of the LCAP. The annual update is an opportunity to check progress in real time; it keeps plans relevant as living documents.
There was discussion about the addition of restorative practices to the LCAP implementation process. What goes and stays in the LCAP is based on data, evaluating goals to make sure the LCAP is ontrack. The goals could be revised and condensed into refined goals.
The district is doing a needs assessment with stakeholder groups; recommendations will be made and then go back out to stakeholders. Dr. Watenpaugh noted that WestEd is helping to fill the expertise gap the district does not have to design an annual process. He asked Ms. Sweet to provide feedback on how SRCS’s LCAP process compares with other districts she has worked with around the state.
Ms. Sweet noted everyone across the state is learning as they go. Some districts are bringing in consultants to give perspective, other districts are creating new staffing positions and reconfiguring within their districts. This all signifies the changes in how districts now have to do business with the new LCFF/LCAP. WestEd is learning about the collective bargaining piece in this new funding model. Ms. Sweet noted that the state will be taking online feedback soon on their developing rubric.
Vice President Kertz noted that insights from WestEd on best practices around the state would be helpful.
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WestEd presentation
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Director of Teaching and Learning Michelle Spencer introduced Literacy Lead teachers, Casey Hunt, Madrone HS, Sean Nolan and Lauren Inman, Terra Linda HS, and Jeannine Thurston, San Rafael HS. Working with the UC Berkeley History and Social Studies Project (UCBHSSP) they are providing literacy coaching for teachers for Common Core alignment, college and career readiness, and development of professional development system. These “Lit Leads” provide coaching demo lessons, professional development for all teachers with targeted choices for staff members to work toward ‘voice and choice’ for their department needs. Site specific work done in previous years has been used to create districtwide choice.
Casey Hunt demonstrated a beta website designed for teacher collaboration to share their CCSS lessons and feedback.
Ms. Spencer explained the origin of the Lit Leads with the UCBHSSP. The team continues to do education visits to other districts to build an effective coaching model in SRCS. This summer’s professional development will include two pathways – literacy and unit planning with UCBHSSP, or to be trained with the Buck Institute for Project Based Learning, with inclusion of EL and writing strategies, and teacher training teacher strategies. The session will end with peer review and an update to the Google site for collaboration.
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| That the Board receives any updates since the last Board meeting regarding implementation of the Common Core State Standards. |
Director of Teaching and Learning K-8, Amy Goodwin reviewed tools for teaching and assessing students.
- She reviewed a sample SBAC aligned classroom activity, and strategies used to get students to do deep thinking: a computer adaptive test (CAT) in Math and LA, followed by a classroom activity and an online performance task.
- Grade 1-5 students will be doing a classroom activity performance-based assessment just like SBAC, which will provide students with practice opportunities.
Common Core coaches Libby Valentino and Dr. Megan Sulsberger were introduced. They reviewed bringing full implementation of CCSS units with thematic instruction planning. In January the CCSS Implementation Team with ESD/MS and HSD representation, came together to share units of instruction needed to define and align the work that had already been done. A common language for the ESD with a glossary was developed. The units have been shared through district grade level meetings.
Ms. Valentino and Dr. Sulsberger noted ESD teachers need a storage platform for sharing the thematic units with other teachers districtwide, developing them as a living document, much like the website developed by the HSD Literacy Lead team.
Dr. MacLean summarized the complexities of teaching and learning. She shared an article from EdSource with a link to the State Rubric.
President Tuatagaloa called for a brief recess at 8:03 PM. |
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| That the Board receives any updates since the last Board meeting.
1) Master Facilities Planning |
President Tuatagaloa reconvened the meeting to Public Session at 8:10 PM.
Director of Maintenance and Operations Tom Birse updated trustees on the work order system in place this year which includes daily prioritization and monitoring, journeyman level meetings each week, twice a month reports to workers on outstanding work orders, a strategy for attacking older work orders, and scheduling time strategically to complete projects, utilizing overtime, weekends, nights and breaks as needed. He responded to trustee questions regarding the process of generating a work order and the follow up with the requestor; looking at the system ‘School Dude’ for better communication with follow-up.
Mr. Birse reported he is meeting with site principals to address summer needs for growth.
He responded to trustee questions regarding professional development for custodians to identify needs for work orders, and the importance of providing optimal customer service to sites by making improvements in communication; working together to make sure students get what they need.
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| That the Board receives updates from district labor leaders:
1) CSEA
2) SRTA
3) SRFT |
SRTA:
President Katie O’Donnell suggested that the WestEd Powerpoint presented by Ms. Sweet be used to communicate easy to understand information out to teachers about the LCAP. She noted teachers cannot make all the meetings; they are not all getting how the funding is changing. She suggested the use of staff meetings to have district staff come out and talk about the LCAP.
Ms. O’Donnell spoke to the district’s use of consultants. She requested a list of elementary district consultants; asking how they are funded, are they a consultant that has brought money to the district? How are they helping students? Who is surveying to make sure they are working well for the district?
She requested information on the 6-12 summer institutes; who is paying and how much is coming from ESD/HSD?
Trustee Knell commented that given the ESD/HSD structure of SRCS, no funds can be used by either district in support of expenditures incurred in the other district.
President Tuatagaloa noted he has heard the same comment regarding LCAP communication from SRFT. He requested that Ms. O’Donnell explain the reasons why the use of consultants is such a concern for SRTA all of a sudden, as the district has used outside consultants for some time. Ms. O’Donnell responded that she would get this information in response to President Tuatagaloa’s request.
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CTO Sean Rozell provided updates on the following:
- Verete Group 45 day collection of insights and perspectives from a broad range of stakeholders regarding what is needed and wanted in an SIS. Verete will also assess and advise the readiness level and recommended timelines for an SIS change.
- The first School Loop training has occurred for teachers who choice to use that gradebook. There was limited teacher participation.
- Counseling staff are receiving course requests from students and beginning to build the master schedule. The schedule building process is currently different at the two high schools. A process management support person will be coming out in April to review the two processes and to help figure out one common practice for both sites.
- There are some issues with getting physical fitness testing data into Infinite Campus as there is no module for it in IC. Staff are looking at Fitness Gram to fill this need.
- Service requests within Infinite Campus are moving forward.
- He reported on data requests from departments, state reporting agencies and third party agencies.
- Staff are in conversation with MCOE regarding what assistance and resources they may be able to provide the district; potential hosting of Aeries if the District is looking at this after the Verete evaluation, reporting and project management support, potential professional development and technical support.
Dr. Zaich acknowledged CTO Sean Rozell's resignation, recognizing him for all his work on behalf of the district. He noted with Mr. Rozell’s resignation Verete will help identify what support we can look at to assist with Information Technology services.
Trustees expressed their thanks to Mr. Rozell and wished him well in his new position.
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Approval of the Consent Agenda, with the exception of items A and I. Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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President Tuatagaloa pulled Consent Agenda Item A for discussion, noting the backup document has been revised. He also pulled item I for discussion.
M/S/C (Kertz, Knell) the board voted 5-0 to approve the Consent Agenda, with the exception of items A and I, by the following roll call vote:
Natu Tuatagaloa - yes
Rachel Kertz - yes
Linda M. Jackson - yes
Greg Knell - yes
Maika Llorens-Gulati -yes |
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District. |
This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).
All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. Passed with a motion by Linda Jackson and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Deputy Superintendent Rosales noted the Personnel Action Report was revised after the agenda was posted. The revision includes 2 additional resignations.
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Elementary Personnel Actions REV
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| Presentation of High School District Personnel Actions |
This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).
All changes to personnel since the previous meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short terms are included for Board approval. |
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| Approval of High School District Personnel Actions |
Approval of High School District Personnel Actions Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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High School Personnel Actions
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Classified). |
This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Classified).
All changes to personnel since the previous meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short terms are included for Board approval. |
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| Approval of all hiring, terminations, transfers and retirements of employees in the Joint School District. |
Approval of all hiring, terminations, transfers and retirements of employees in the Joint School District. Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Joint Personnel Actions
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| The Board is presented with a list of obsolete equipment for recommended approval for disposal. |
BACKGROUND: Board Policy 3270 states:
"Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner.
CURRENT CONSIDERATIONS: Information Technology has determined that the following equipment are obsolete.
| Elementary School District |
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| Asset Tag # |
Manufacturer |
Model # |
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| ITEM # |
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Estimated Value |
Reason |
| 004593 |
Apple |
iMac |
0 |
Obsolete |
| 004647 |
Apple |
iMac |
0 |
Obsolete |
| 004463 |
Apple |
iMac |
0 |
Obsolete |
| 002767 |
Apple |
iMac |
0 |
Obsolete |
| 008026 |
Apple |
iMac |
0 |
Obsolete |
| 004597 |
Apple |
iMac |
0 |
Obsolete |
| 006421 |
Apple |
iMac |
0 |
Obsolete |
| 004418 |
Apple |
iMac |
0 |
Obsolete |
| 008500 |
Apple |
MacBook |
0 |
Obsolete |
| 006832 |
Apple |
MacBook |
0 |
Obsolete |
| 003003 |
Apple |
MacBook |
0 |
Obsolete |
| 003970 |
Apple |
MacBook |
0 |
Obsolete |
| 003969 |
Apple |
MacBook |
0 |
Obsolete |
| 003971 |
Apple |
MacBook |
0 |
Obsolete |
| 003968 |
Apple |
MacBook |
0 |
Obsolete |
| 008200 |
Compaq |
nc6230 |
0 |
Obsolete |
| 007178 |
Compaq |
6710b |
0 |
Obsolete |
| 008661 |
Compaq |
nc6230 |
0 |
Obsolete |
| 004924 |
Compaq |
6710b |
0 |
Obsolete |
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| High School District |
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| 007386 |
Apple |
iMac |
0 |
Obsolete |
| 006990 |
Apple |
iMac |
0 |
Obsolete |
| 000751 |
Apple |
iMac |
0 |
Obsolete |
| 004051 |
Compaq |
nc6230 |
0 |
Obsolete |
| 004044 |
Compaq |
nc6230 |
0 |
Obsolete |
| 004053 |
Compaq |
nc6230 |
0 |
Obsolete |
| 007427 |
Compaq |
6510b |
0 |
Obsolete |
| 007496 |
Compaq |
6510b |
0 |
Obsolete |
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| The equipment will be disposed of or recycled at no cost to the district. |
| Approval of the disposal of obsolete equipment. |
Approval of the disposal of obsolete equipment. Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| This item presents for approval the revisions to the Administrative Regulations and Board Policy 6162.51: State Academic Achievement Tests. |
Regulation updated to reflect NEW LAW (SB 858 and AB 1599) which officially change the name of the state assessment system to the California Assessment of Student Performance and Progress (CAASPP). Regulation also reflects the status of CAASPP testing for the 2014-15 school year, including field testing of a new alternative test of English language arts and mathematics for students with significant cognitive disabilities. Updated regulation reflects NEW TITLE 5 REGULATIONS (Register 2014, No. 35) which establish testing windows, require parental notification related to exemption from testing, list allowable testing resources (i.e., universal tools, designated supports, accommodations) that may be used during test administration, and provide that, if test results are received from the test contractor after the last day of instruction for the school year, then the report must be disseminated to parents/guardians within the first 20 days of the next school year.
Both Administrative Regulations (Exibit A) and Board Policy (Exhibit B) 6162.51 are being revised to align with the official changes. |
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| There is no financial impact to the district. |
| Approval of the revisions to Administrative Regulation and Board Policy 6162.51: State Academic Achievement Tests |
Approval of the revisions to Administrative Regulation and Board Policy 6162.51: State Academic Achievement Tests Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A - AR6162.51
Exhibit B - BP6162.51
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| This Item presents for approval the revisions to the Single Plan for Student Achievement for Davidson Middle and Venetia Valley Elementary Schools for 2014-2015 School Year. |
BACKGROUND: California Education Code sections 41507, 41572, and 64001 and the federal No Child Left Behind Act (NCLB) of 2001 (NCLB re-authorized and amended federal education programs established under the Elementary and Secondary Education Act (ESEA) of 1965) to require each school to consolidate all school plans for programs funded through the Consolidated Application, and NCLB Program Improvement into the Single Plan for Student Achievement (SPSA).
The Department of Education has developed a planning guide and a sample template to meet the content requirements for these programs. SRCS modified this template to incorporate elements of the District's Roadmap to the Future and annual strategic initiatives. These plans are based on strategies for a continuous development, implementation, and monitoring cycle, and include the collection and analysis of student performance data, setting priorities for program improvements, rigorous use of effective solution strategies, and ongoing monitoring of results. The SPSA is reviewed and approved by the School Site Council (Site Leadership Team) for approval before final consideration by the Board of Trustees.
CURRENT CONSIDERATIONS: In November 2014, consultants from the California Department of Education (CDE) conducted a compliance audit of San Rafael Elementary School District. Venetia Valley(Exhibit A) and Davidson Middle(Exhibit B) Schools were selected by CDE for the on-site inspection. Based on this review, CDE determined that several program elements were not in compliance, among them:
Compensatory Education, Item 8, SSC Approves SPSA
English Learners, Item 9, EL Component of the SPSA
In order to resolve these two items, the schoolsite councils of both schools needed to include analysis of EL performance data, include EL goals, and accurately identify Title I and Title III allocations and expenditures. These updates constitute substantive changes to the SPSA and require approval from the Board of Trustees.
After review of student achievement data and school survey data, each school site and SLT have identified needs and priorities for students. The Single Plans for Student Achievement identify expenditure planning to address these needs. Specific guidelines regarding the funding are included in the document for reference.
Each school's SPSA identifies the date of the SLT meeting and signatures of the principal and SLT chair and staff representative. |
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| FINANCIAL IMPLICATIONS: There will be no financial impact to the district. |
| Approval of the revisions to the Single Plan for Student Achievement for Davidson Middle and Venetia Valley Elementary Schools for 2014-2015 School Year. |
Approval of the revisions to the Single Plan for Student Achievement for Davidson Middle and Venetia Valley Elementary Schools for 2014-2015 School Year. Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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DMS SPSA
VV SPSA
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| This item presents for Board approval the amendment to the scope of work with Gibson and Associates for work with the California Math Science Partnership Grant (CaMSP) entitled iTEAMS. |
Background Information: iTEAMS is a California Math and Science Partnership (CaMSP) grant led by the San Rafael City Elementary School District in partnership with San Francisco State University, the Exploratorium, and Julie McNamara, Ph.D., that will provide teacher professional development. Gibson and Associates will provide technical assistance. The grant will be evaluated and monitored by Public Works. Molly Todd is the Project Director for the CaMSP grant.
The grant will span a three-year period, with $500,000 distribution annually. The three-year program would provide professional development to approximately 50 teachers grades 3-8 to develop skills to successfully implement integrated math and science lessons using engineering and technology activities that develop student understanding of bridges, waterways, and transportation systems. iTEAMS was designed to develop a set of curricular units for each grade that builds sequentially, with opportunity for teachers to develop content knowledge, skills, and refine their lesson delivery through a lesson-study approach. Thirty-three teachers in grades 3-5 and 6-8, from SRCS have signed letters of commitment, and one teacher from the Marin County Office of Education Special Day site, and twenty-four teachers from neighboring Dixie and Ross Valley School Districts will participate, forming a true-regional collaborative.
San Rafael City Schools extended invitations to the community to participate in the Regional Collaborative Partnership. Accepting partners include University of California, SF, California Academy of Sciences, Autodesk, San Francisco State University, Rotary Club of San Rafael, Marin Community Foundation, San Rafael Chamber of Commerce and Romberg Tiburon Center for Environmental Studies. The Regional Collaborative Partnership serves in an advisory and supportive role for the Core Partnership to extend and expand the benefits of the project’s work. This secondary partnership provides community support, direction, and recommendations for continuous improvement.
Current Considerations: The board accepts the amendment to the scope of work between San Rafael City Schools and iTEAMS and Gibson and Associates. The increase is due to the first cycle of the grant being an 18 month period and the need for addition support for the first year of the grant. (Exhibit A) |
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| The cost of services to Gibson and Associcates not to exceed an additional $7,000.
Funding from the CaMSP grant.
01-4050-0-5849.00-1390-2140-700-240-000 |
| Approval of the amendment to the scope of work with Gibson and Associates for work with the California Math Science Partnership Grant (CaMSP) entitled iTEAMS. |
Approval of the amendment to the scope of work with Gibson and Associates for work with the California Math Science Partnership Grant (CaMSP) entitled iTEAMS. Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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| This item presents for Board approval of the Stipend Agreement Provided by the Partnership for Children & Youth (PCY) to San Rafael City Schools through October 31, 2015. |
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Background: Expanded Learning 360/365 is a 3 to 5 year initiative to 1) improve California expanded learning time (ELT) field’s understanding and expertise in social-emotional learning (SEL) and Common Core State Standards (CCSS); 2) build a common understanding across school day and ELT about the value of SEL and the contributions of ELT providers to SEL and CCSS implementation; 3) Boost the overall quality of California’s publicly funded ELT programs.
5 Year Vision
School day and expanded learning work collaboratively to support young people’s social-emotional (and character) development and implement CCSS across school day and ELT. There is a clear, shared understanding of the assets each brings to the table. These assets are of higher quality because there’s more expertise about the role, practices and process for improvement around SEL and CCSS implementation.
PCY will provide intensive TA to select districts to better integrate their expanded learning, SEL and CCSS infrastructure and practices. This work will include facilitated meetings to align goals and strengthen communication across departments that often operate in silos. Planning will also take into consideration professional development needs and site-level strategies that increase coordination and communication from school-day to expanded learning staff.
Specific work will include:
- Facilitated planning meetings between district staff and their ELT partner organizations.
- Development of an action plan with strategies and next steps for improved alignment at the district and site level.
- Up to $20,000 stipends per district for staff and travel time
The Partnership will:
- Facilitate planning conversations including assessing current strengths and challenges, planning for improvement, and implementing strategies.
- Support action plan development in each district
- Introduce districts to high quality materials and resources to strengthen practices.
Current Consideration: That the Board approves the Stipend Agreement Provided by the Partnership for Children & Youth (PCY) to San Rafael City Schools March 1, 2015 through October 31, 2015. (Exhibit A)
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| There is no financial implication to the district. |
| Approval of the Stipend Agreement Provided by the Partnership for Children & Youth (PCY) to San Rafael City Schools through October 31, 2015. |
Approval of the Stipend Agreement Provided by the Partnership for Children & Youth (PCY) to San Rafael City Schools through October 31, 2015. Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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| This item presents for Board approval for San Rafael High School students to participate in the Every15 Minutes retreat at the Four Point Sheraton in San Rafael on April 7-8, 2015. |
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BACKGROUND: Board Policy 6153: Instruction: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities.
Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Assistant Superintendent or designee.
No field trip shall be authorized if any student would be excluded from participation because of lack of sufficient funds.
The Every 15 Minutes Program offers real-life experience without the real-life risks. This emotionally charged program, entitled Every 15 Minutes, is an event designed to dramatically instill teenagers with the potentially dangerous consequences of drinking alcohol and texting while driving. This powerful program will challenge students to think about drinking, texting while driving, personal safety, and the responsibility of making mature decisions when lives are involved.
Current Considerations: This agenda item presents for Board approval, the plans for San Rafael High School students involved in the Every 15 Minutes event to go to the Four Points Sheraton to participate in a retreat as outlined by the California Highway Patrol. On April 7, 2015, at approximately 4:00p.m., 38 students from San Rafael High School, accompanied by teacher Catherine Gonzalez and other adult chaperones, will leave by bus to the Four Points Sheraton. The students will participate in activities, listen to guest speakers and participate in small group discussions supervised by teacher Catherine Gonzalez and the Every 15 Minute retreat committee. Sleeping accommodations will be single sex rooms, two students per room, each student having their own bed and round-the-clock supervision by San Rafael High School security. There will be no water activies. The group will return by bus to San Rafael High School on April 8, at approximately 9:30a.m.
Adult Chaperones: Catherine Gonzalez, Maggie Heredia-Peltz, Kevin McSorley, Natalie Fortune, Anne Comfort, Wendy Reynolds, Ben Johnson, Claudia Gonzalez
Students: Archie O'Dell, Ryan Tooker, Ramon Sanchez, Damaris De Leon, Jasmine Salinas, Megan Chavez, Xania Bytoff, Nick Baker, Maddie Gebbie, Audrey Chaddick, LuLu Connor, Alex Argueta, Jessie Eaton Luria, Andy Garcia, Kyle Mitchell, Odalis De Leon, Nick Tankaka, Chloe Ortiz, Sierra Murphy, Katie Clark, Daniella Colonia, Colleen Conradi, Mariana Gramajo, Carly Bainbridge, Jenna Magner, Meg Nakamura, Maddie Tervet, Mattie Hassett, Andrew Szot, Tessa Jagger-Wells, Walter Gonzalez, Kiki Lam, Vanessa Gilles, Simon Wright, Sara Alisic, Jasper Powell, Natalie Vaziri, Addis Gates |
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| Grant Funds:
$9,963.09
School Site Funds:
$4,096.82
Total: $14,059.91
SACS Codes:
01-1100-0-2250.79-0000-8300-410-120-000 = $400 (includes benefits 3xxx)
01-1100-0-1150.79-1110-1000-410-120-000 = $240 (including benefits 3xxx)
01-1100-0-4300.79-1110-1000-410-120-000 = $2,819
01-1100-0-5840.79-1110-1000-410-120-000 = $50
01-1100-0-5860.79-1110-1000-410-120-000 = $200
01-9772-0-5840.79-1110-1000-410-120-000 = $8,500
01-9772-0-4300.79-1110-1000-410-120-000 = $1,500
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| Approval of San Rafael High School students to participate in the Every15 Minutes retreat at the Four Point Sheraton in San Rafael on April 7-8, 2015. |
Approval of San Rafael High School students to participate in the Every15 Minutes retreat at the Four Point Sheraton in San Rafael on April 7-8, 2015. Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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In response to President Tuatagaloa's request for additional information, Dr. MacLean provided additional information on the trip. She stressed there would be no water activities. President Tuatagaloa reiterated there is to be no one in the pool or hot tub.
Trustee Kertz requested that the board be kept up to date on the end result of the Every 15 Minutes event. |
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| The Board is presented with a proposal from Verete for recommended approval. |
BACKGROUND: Vereté will provide services to assist the District in systematically assessing the student information system (SIS). The Vereté proposal is for a 45 day, four phase approach:
Phase 1) Stakeholder assessment for desired service and feature elements in a SIS, as well as feature elements in a ‘wish list’ (Days 1-10);
Phase 2) Rubric Development based on stakeholder assessment for evaluation of SIS candidates (Days 11-20);
Phase 3) SIS Demonstrations - SIS candidates to demonstrate their product, with all stakeholders having a chance to participate (Days 21-30);
Phase 4) Decision Making - stakeholder responses from SIS demonstrations will be aggregated to formulate a recommendation, and assistance with assembling an RFP, if necessary (31-45). |
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| The $26,200 contract will be paid from:
SACS code: 01-0000-0-5849.00-0000-7150-700-280-000 |
| Approval of the Verete proposal. |
Approval of the Verete proposal. Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Verete Contract
Verite Proposal
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| The Board is presented with the agreement with Pinnacle Educators for recommended approval. |
BACKGROUND: Pinnacle Educators provides administrative professional development, consultation and coaching to site and district leaders. All services are designed to build the capacity of the school site, the district, and/or the individual leader. For decades, site administrators focused on the day-to-day management of the school site, its staff, students and families. Site and district administrators must now provide instructional leadership, organizational leadership, and political leadership in addition to the day-to-day roles and responsibilities. The implementation of the Common Core State Standards, and the shift to the Local Control Funding Formula and Local Control Accountability Plans, require a new set of skills for both site and district leaders.
Pinnacle Educators, CEO Dr. Marilyn Shepherd has served as a K-12 District Superintendent, Assistant Superintendent, Director of Student Services & Special Education, Middle School Principal, Elementary Principal, and classroom teacher. She was named as the American Association of School Administrators Woman in School Leadership in 2012, and was selected as the Association of California School Administrators “Marcus Foster Memorial Award for Administrator Excellence”. Dr. Shepherd has been selected by ACSA to develop and design new superintendent coaching that ACSA intends to provide all new superintendents at no cost to the district. Recent consulting clients for Pinnacle include; Oakland Unified, North Monterey County Office of Education, King City High School district, and various independent clients.
Dr. Shepherd will provide consulting services to designated site leaders to further enhance their leadership capacity, within a trainer of trainers framework that is intended to then support other site leaders through peer support.
Staff recommends approval of this agreement. |
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| The costs of coaching support will be paid from:
SACS Code: 01-9318-0-5849.00-1110-2700-700-280-000 |
| Approval of the agreement |
Approval of the agreement Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Pinnacle Educators Agreement
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| The Board is presented for consideration and approval, the agreement with Idea Emporium through June 30, 2015. |
BACKGROUND: As San Rafael City Schools continues to expand our reach with our community and stakeholders, we seek to have materials that better convey our district, our story and our people so that our outward-facing image is more reflective of the good work happening in our schools. Through our collaboration with Idea Emporium, the District will have a toolbox of new, fresh materials that are strategic, creative and results-driven. Using a customer-service approach - which is directly aligned with a Board goal - we seek to develop projects that will help attract and retain teachers and staff, provide more user–friendly information for parents, families and staff, and more with a high level of professionalism and polish.
Staff recommends approval of the agreement with Idea Emporium to formalize the continuing services that have been provided to the District since the initial contract approval in August 2014. |
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| Approval of the agreement. |
Approval of the agreement. Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Idea Emporium Agreement
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| The Board will consider whether to expel or not expel student Case #14/15-7. |
| Uphold the panel's recommendation to expel (HSD) student case #14/15-7 for the remainder of this semester and the fall 2015 semester. |
| This item was pulled from the Agenda. No action was taken. |
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| This item presents donations for Board acceptance. |
BACKGROUND:
Board Policy 3290 Section 1.1 states:
“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)
The following donation(s) was received for the San Rafael City Schools District, as follows:
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Donor
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Item/Purpose
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Site
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Amount
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Brian Knutson
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Two Guitars
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SRHS
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$400
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| Steven Juliani |
French Horn |
SRHS |
$2,000 |
| Chan Yuet Bussey |
Donation for Baseball Equipment |
TLHS |
$300 |
| Christine Battani |
Donation for Track Equipment |
TLHS |
$155 |
| Marian Zolfaghanri Mehra |
Donation for Baseball Equipment and Supplies |
TLHS |
$150 |
| Michael Collins |
Donation for Baseball Equipment |
TLHS |
$150 |
| Christopher Owen |
Donation for Baseball Equipment
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TLHS |
$150 |
CURRENT CONSIDERATIONS:
This agenda item presents the donation(s) from the sources listed above, for Board acceptance.
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| COST/FUNDING SOURCE:
Total of donation(s): $3,305. |
| Acceptance of the donations. |
Acceptance of the donations. Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Donations
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| Review and approval of Resolution #1634 |
This agenda item presents for Board approval the proposed reduction or elimination of particular kinds of services provided by Classified employees.
Reduction of these services and corresponding staff will enable the District to develop and adopt a balanced budget for the 2015-2016 school year. |
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| Approval of Resolution #1634 - Resolution Relative to the Reduction or Elimination of Certain Classified Services |
Approval of Resolution #1634 - Resolution Relative to the Reduction or Elimination of Certain Classified Services Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Deputy Superintendent Rosales provided information regarding the reduction in the classified service; 2 positions identified, total FTE 5.28 which affects 10 people impacted mostly by a portion of their assignment, dependent on bumping. In response to Trustee Jackson's question, Ms. Rosales noted this resolution will affect 1 full FTE. |
Classified Layoff Resolution #1634
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President Tuatagaloa reported that by a first motion from Trustee Jackson, seconded by Trustee Llorens Gulati, the Board confirmed the appointment of Kim Goodhope as Principal of Glenwood Elementary, removing her interim status, by the following roll call vote:
President Tuatagaloa - yes
Rachel Kertz - yes
Linda M. Jackson - yes
Greg Knell - yes
Maika Llorens Gulati - yes |
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Trustee Jackson requested an item for the board to consider adoption of a resolution in support of SB191 to fund 50% of transportation costs, and an item to support Assemblymember Mike McGuire's career tech bill.
Ms. Jackson also requested an update on electives alternatives for EL students at DMS.
Ms. Jackson requested restorative justice practices be added to the LCAP as requested by the students who presented this evening. Dr. Watenpaugh noted that the LCAP/LCFF process has to be matched to an identified need. |
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Maika Llorens Gulati:
- She attended the Voces de Marin event where SRCS employee Morena Parada did a presentation on how to navigate the school system in San Rafael.
- She attended the DMS intermediate and advanced band concert last week.
- She attended the DMS master facilities visioning meeting, noting an effort needs to be made to get more parents to the next one.
- She attended the DELAC meeting, noting staff needs to work on getting more parents at the next meeting.
- She attended the State of the City Dinner, sponsored by the San Rafael Chamber of Commerce.
- She attended the DMS Casino Night fundraiser.
- She commented that the LCAP presentation today was very valuable and easy to understand. She recommended using it at this Wednesday’s LCAP meeting.
Greg Knell:
- He attended a Frontliners' meeting with PI officers from local schools and colleges, sponsored by the NBLC.
- He reported on Legislative Action Day and meetings with Mark Levine and Mike McGuire.
- He attended the RX Safe Steering Committee meeting, followed by the Trustees/City Council dinner meeting.
- He and Trustee Jackson attended the elected women’s luncheon; student board members and members of the ASB were present.
- He attended a Tax Based Forum with CBO Chris Thomas.
- He attended the Terra Linda HS facilities visioning committee meeting where there was discussion about adding a second gym to TL.
- He participated in a recent JLAC meeting to plan legislative priorities.
- He attended a community based prevention meeting where a media plan targeting prescription drug abuse was discussed.
- He attended the School/Law Partnership meeting where there was discussion about concerns about the SMART train and the reported speed of the trains with no fencing. He noted he has spoken with SMART representatives and was told there is a committee working on fencing.
- He attended the State of the City dinner.
- He attended the Voces de Marin meeting; invited all to the LCAP meeting on Wednesday.
- He is on the ordinance committee for the RX Safe group; drafted a county ordinance targeted at making big pharmaceuticals pay for the safe disposal of prescription drugs.
Linda M. Jackson:
- She attended CSBA Legislative Action Day.
- On March 11 she attended the DMS master facilities visioning meeting.
- She reported on the City/Schools Annual Joint Dinner; 2 county supervisors were present. She suggested inviting all county supervisors to next year’s dinner.
- The LCAP PAC meeting on the 12th at Davidson had a good turnout.
- She attended the Marin women’s political action luncheon where there were young student leaders present.
- On the 13th and 14th she participated in a San Rafael Library Visioning meeting where a draft vision for a new library in San Rafael was created. She will bring the second draft of the library plan to the Board when it is complete.
- She participated in the JLAC Action Day.
- She attended the State of the City dinner; it was great to have a SRCS table. She suggested the district apply for the large business of the year next year.
- San Pedro’s annual family dance is this Saturday evening at Pickleweed.
- She shared an article with trustees on the unaccompanied immigrant youth who were crossing into the US last spring.
Rachel Kertz:
- She attended the Terra Linda master facilities visioning meeting; there were few people, mostly neighbors and parents.
- She attended ESD and HSD budget committee meetings.
- She joined the State of the City dinner with others from SRCS.
- She joined a meeting at the district to discuss a potential bond measure.
- She attended the City/Schools Joint annual dinner meeting.
- She joined Community Engagement and Communications Coordinator Christina Perrino in a meeting to discuss welcoming new students to the district.
Natu Tuatagaloa:
- He attended the State of the City dinner.
- He met with Laurel Dell principal Pepe Gonzalez, on site.
- He attended the Casino Night fundraiser for DMS, held at the Elks Club.
- He has been driving around to all district sites during off hours. He expressed his concerns about safe routes to school on the backside of DMS, asking for communication to draw attention to the issues there by the end of the year. He noted the importance of communication and collaboration at San Rafael HS with facilities, maintenance and operations, the athletic director, and all the coaches, on the use of the new parking lot; it can alleviate a lot of issues if the parking is opened up.
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Superintendent Watenpaugh reported:
- He attended the City/Schools Joint dinner meeting.
- He attended the Northern California superintendent’s meeting. San Rafael City Schools, Larkspur - Corte Madera will be hosting meetings next year.
- He joined the recent HSD budget advisory committee meeting.
- Ms. Sweet shared the same LCAP presentation from this evening with principals last week.
- He recently met with Don Jen and Marcia Quinones of the Marin Community Foundation. The Foundation will continue funding the early childhood success initiative with a strong interest in greater alignment and similarity between the 3 PESSA sites. They discussed potential interest in the SEAL program, and as college readiness partners, are interested in innovative ideas for services needed to prepare students for college. There will be a meeting on April 1 for brainstorming of ideas.
- A district team was accepted to the Stanford Executive Program for Educational leaders; the problem statement that was written as submission to the program was on change management.
- A Beyond Differences event will be held this Sunday the 29th. Jared Huffman will be the keynote speaker.
- He was invited and attended the Latino Chamber of Commerce luncheon last week, accompanied by district administrators Oscar Medina, Maggie Heredia-Peltz, and Cecilia Perez.
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| There were no complaints this quarter. |
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| President Tuatagaloa noted the next meeting of the Board will be on April 1 for a Study Session. |
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President Tuatagaloa closed the meeting with thanks to Chief Technology Officer Sean Rozell, with best wishes and good luck in his new assignment.
There being no further business President Tuatagaloa adjourned the meeting at 9:20 PM. |
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