Regular Meeting - SRCS Board of Education
San Rafael City Schools
May 26, 2015 5:00PM
District Office - Boardroom
310 Nova Albion Way
San Rafael, CA 94903
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Natu Tuatagaloa, Board President
Rachel Kertz, Vice President
Linda M. Jackson, Trustee
Greg Knell, Trustee Maika Llorens Gulati
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President Tuatagaloa convened the meeting to Open Session at 5:05 PM.
Trustees present were:
Natu Tuatagaloa
Rachel Kertz
Linda M. Jackson
Greg Knell
Maika Llorens Gulati
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| Pursuant to Government Code sections 54957.6, and 54957 the Board adjourned to Closed Session at 5:06 PM. |
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President Tuatagaloa reconvened the meeting to Open Session at 6:00 PM.
Other administrators present were Christina Perrino and Oscar Medina. |
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| Annie Best led the Pledge of Allegiance. |
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On behalf of the Board, Superintendent Watenpaugh thanked Lorrie and Annie for their service, recognizing their excellent reports that have kept the Board and staff up-to-date and explored how we can include other student board members in the future. The student members were presented with plaques of appreciation.
Trustee Jackson noted this was the first year of the expanded role for student members. She is looking forward to continuing to work with Lorrie next year, and welcomed Jesseca Chung, the incoming student board member for Terra Linda HS.
Trustee Kertz thanked them for sharing their student perspective.
On behalf of the Board President Tuatagaloa thanked them, recognizing the time and commitment they gave their role this year.
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Lorrie Narcisse:
-She attended the San Rafael HS Big Band dance.
- Senior prom was held on May 16; it was a nice event.
- Last Thursday was seniors’ appreciation in ASB. This year they will wear sashes on graduation day.
- The College and Career Center is offering paid and unpaid internships this summer for students.
- SBAC testing is ending this week.
- Lip Dub at SRHS is this Friday with the entire student body participating, 10- 10:40 AM.
- Cookies and Cram is a one day event for students to prepare for finals.
- The last school rally of the year was held today.
- The student/teacher basketball game was today.
- Seniors are preparing for graduation on June 11.
- All are preparing for finals and final projects.
- Administrative staff are getting ready for incoming freshmen.
Annie Best:
A recap of the year:
- Secret Pals at the beginning of the year in January.
- The Everybody Loves Everybody (ELE) week and Valentine celebration was held in February.
- The Barnyard Boogie fundraiser for Juniors was held in March.
- The school has received a banner noting it as a No Place for Hate School to follow up on a rally held in March.
- She reported on the creation of the Sports Club for students to play sports after school.
- She reported on the Mission Game rally for the women’s soccer team.
- She reported on multi-cultural week.
- The senior prom was held on May 9 at the Metreon in San Francisco.
- She reported on AP testing.
- On May 28 seniors will be gathering to sign yearbooks. The Goodbye Rally will be held that morning.
- Dead Week before finals is next week.
- June 11 is graduation followed by a Safe and Sober graduation party for seniors.
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http://youtu.be/NFkzfYriRho
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Dr. MacLean introduced Jane Kramer of the Enriching Lives Through Music (ELM) program. Ms. Kramer introduced staff who were with her to present an overview of the program. ELM serves approximately 100 SRCS students, mostly from the Canal neighborhood. Students who have participated in the program are doing well, with some moving on to college and to other music programs. The program is held at Bahia Vista, San Pedro and the Al Boro Community Center. Funding for the program comes from grants and benefits held to raise funds. A Latin Chamber Music Festival will be held in spring 2016. On June 6, 2015 a conductor from the Los Angeles Philharmonic will be the Artist-in-Residence at an End of Year concert. Ms. Kramer showed a brief video of students performing with the National Youth Orchestra at the Palace of Fine Arts; notable was the students were self-conducted.
ELM students were present and performed for trustees and audience members. |
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| That the Board receives updates from district labor leaders:
1) CSEA
2) SRTA
3) SRFT |
SRTA:
Molly O'Donoghue noted that SRTA's negotiations proposal was resubmitted and is on the board agenda this evening. She expressed the concern of the SRTA negotiations team that the process is starting so late, and their willingness to be available over the summer to meet with the district negotiations team August 3, 4 or 5 before school begins.
Superintendent Watenpaugh indicated the district's willingness to schedule negotiations prior to early August if that suited SRTA's request. Ms. O'Donoghue noted that early August was the first time the SRTA team could meet given vacation plans of SRTA negotiation team members.
The evaluation subcommittee has not been established yet. SRTA is looking forward to seeing that as soon s possible.
There were no updates at this time from CSEA or SRFT. |
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The Board will be presented with newly released information on the Governor’s May Revise to the budget proposal for the State for 2015-16 and potential implications for the San Rafael City Schools.
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Summary Information on the Governor's May Revise will be presented along with preliminary major budget assumptions for the San Rafael City Schools Budgets (ESD &
HSD) for 2015-16.
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CBO Thomas presented a report to summarize the newly released Governor’s May Revise Budget. She also provided a ‘pocket budget’ handout from School Services that also summarized details. School Services believes it to be a reasonable and appropriate budget.
Ms. Thomas highlighted:
-COLA went down to 1.02 %; a reflection of low inflation.
-GAP funding increased.
-Ongoing supplemental and concentration grant.
-Proportionality related to supplemental concentration grants for target populations.
-$2M generated by supplemental grants to increase services for targeted kids in the ESD.
-Enrollment projections for next year, 4743 students.
-One time state revenues allocation of $601 per ADA in the ESD. Some districts are putting these funds aside for STRS and PERS increases. The Board may want to consider a set aside for these as well.
-Reviewed federal programs and ongoing funding.
-Other State programs and other local revenues reviewed.
HSD:
-The HSD has requirements under the LCFF even though it is funded by local property taxes, to show how the district is meeting proportionality.
-She reviewed other funding sources, federal and other state funding sources.
-The HSD is still ongoing basic aid; some other districts still on the cusp.
-District of Choice funding still ongoing for next year.
-One time state revenues of $1.3M.
-Enrollment projections for HSD is 2300, plus continuation school. Together well over 7000 for next year.
-She reviewed funding of FTE for music and newcomer sections and special education additional costs.
-Slight increase in the PERS rate; STRS is set in statute. Ms. Thomas responded to trustee questions about the slight increase in workers comp rate.
LCAP expenditures:
-She reviewed reconciliation is being done for all Year 1 actions and services.
-She provided highlights of larger ticket items for the ESD: pupil transportation, CCSS aligned materials, intervention, certificated content coaches, summer school program, SEAL program, computer devices for students, campus security. HSD highlights: Continuation of APEX, ELD newcomer programs, AVID expansion and increase of college to career advisors from 1 to 2.
-Next steps: the LCAP is still a work in progress; still determining affordability.
-Technical feedback has been received from MCOE on filling out the LCAP template. The LCAP Parent Advisory (PAC) meeting is coming up on June 1. The preliminary LCAPs and budget will be brought to the Board on June 8.
Ms. Thomas noted the Governor’s May 14 revision significantly changed proportionality. Trustee Jackson shared information from the CSBA Delegate Assembly meeting she attended, regarding the one-time funds, E-rate funding, and the reserve cap. She also requested that staff work to remove acronyms from the LCAP to be more user friendly for the public. |
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| A draft to-date of the Elementary and High School District LCAPs will be presented to the Board at the meeting on Tuesday, May 26, with staff continuing to gather community feedback, and cost estimates and determination of affordability still in progress. |
Superintendent Watenpaugh noted the development of the LCAP has been a big feat for the superintendent’s cabinet team. Community engagement is the piece that has made a difference in the process.
CBO Thomas and Assistant Superintendent MacLean provided orientation of the LCAP format: goals, actions and expenditures, and the annual update. It was noted that feedback items that were the biggest topics of interest from the community workshop were moved up in priority in the LCAP.
Staff provided highlights for each of the five goals actions/services in the Elementary District:
Goal 1: Common Core implementation team’s work will continue, intervention and RTI, K AVID, and summer school programs were reviewed.
Staff responded to questions and comments from trustees’ discussion regarding a 2nd elective and enrichment at the middle school level, Trustee Llorens Gulati's request to have a task force to review a second elective, and a 7th period day. Superintendent Watenpaugh provided historical information about a 2nd elective at DMS and 7th period. President Tuatagaloa asked that 2nd elective be named in the LCAP, included as part of the vision for this goal. He noted the district needs to identify challenges in implementation of a 2nd elective, such as it being a negotiable item, and clearly communicating this out to the community. Dr. MacLean provided perspective from the Davidson staff from last year when she was principal there, noting they did not believe it serves student achievement to add another period that would decrease instructional time in other classes. President Tuatagaloa noted the importance of having the right teachers on the task force to provide perspective. Superintendent Watenpaugh noted the district’s proportionality obligations with LCAP funds for targeted students. Dr. Watenpaugh assured members of the Board that this item will be fully vetted with information coming back to the Board.
Goal 2: The expansion of the SEAL program to BV, SP and LD; increase in the sub rate to $120 and discussions within the county of standardizing a rate; restructure of the teacher-in-charge position to provide in-house opportunities for staff interested in administrative positions, with a name change of the position to 'teaching assistant principal.' Superintendent Watenpaugh addressed affordability explaining why certain elements can not be implemented. He shared a decision making tree that is being used for setting priority. Trustees discussed clear communication needed regarding any bond related items.
Goal 3: Campus security, maintenance, student devices, staffing were all reviewed; how much setting aside for growth.
Goal 4: A communication and community engagement plan will focus on internal communication and building out from there. An RFP process will be sued to look at options for a new website redesign. A committee will be convened to look at the role fo the community liaison to increase efficiency of the position. A master set of translated forms for all sites will be developed. An upgrade of the oral translation equipment is needed. Trustee Jackson asked that clarification be added to show that the dollar amount mentioned is not for the committee, but for the community liaisons themselves.
Goal 5: PBIS is thriving at all sites, funding from LCFF now; a shift from grant funding from MCOE. Inclusion of counseling time in response to counseling needs expressed. It was noted that section G was a duplication that needs to be taken out. Special education students are moving away from Read 180 so they can have an elective.
The annual update section and proportionality calculations were reviewed. Dr. Watenpaugh noted the inclusion in the LCAP of the establishment of five committees, one for each goal that will include representation from all stakeholder groups. The committees will begin to meet in September to monitor goal areas. The five committees will be brought together during the school year and will serve as s subcommittee of the Parent Advisory Committee.
The following individuals provided public comment on the Elementary LCAP draft:
- Lisa Bordley, regarding Goal 1 and summer school expansion for students other than EL that need academic support. Trustees discussed the need to know number of students needing the services, and looking at a community schools model to expand extended learning.
- Molly O’Donaghue, regarding the new assessment system that will be providing more information about the number of students other than EL who would be in need of extended learning. CBO Thomas noted that the language in the LCAP can be changed in Year 2 and 3 of Goal 1 to include EL and others in need.
Staff provided highlights in each of the five goals actions/services in the High School District:
Goal 1: The assessment system is still in pilot stage with teachers developing systems. APEX, increased electives and enrichment, newcomer additional sections, an EL monitoring person, summer credit recovering for ELs and expansion to all students with Ds and Fs were discussed. Trustee Jackson asked that the language for inclusion of tbe expansion be added.
Goal 2: Professional development on the new EL standards and athletics were reviewed. Staff responded to questions and comments from trustees regarding the additional funds that have been added for athletics, regarding what is being funded, what other high schools in the county are spending, the use of additional funding for Title IX, looking at data to see that the increase in athletics reaches the target population, and how athletics help students success. CBO Thomas noted the dollar amount added to the LCAP was in response to principals’ requests to cover rising costs in fees each year. Language will be added to the LCAP to clarify the use of the increased funds.
Goal 3: Did not have many differences from ESD.
Goal 4: Engagement focus on customer service; creating systems and structures, increasing parent attendance at college readiness events; setting up a PAC at the beginning of year and the five goal committees.
Goal 5: Trustee Jackson asked that Community Schools be added to this goal.
CBO Thomas noted since the HSD does not get LCFF funds, the distinction was made in the LCAP by calling it GF for General Fund. The preliminary LCAPs will be brought to the Board on June 8.
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Superintendent Watenpaugh provided an overview of how this first year of the Central Office reorganization has gone. He reviewed the changing landscape of the district with the new LCFF, LCAP, CCSS and SBAC requirements and the challenges they have brought. He reviewed the partial list of positions that were cut in spring of 2008 as a result of the deep state recession, noting whether the positions have been eliminated, restored or restructured over time. He noted the growth in student enrollment and the impact on the district to address additional classroom space, staffing and materials to accommodate the growth. He reviewed student performance trends. The reorganization of the Central Office was a philosophical shift from compliance monitoring to a central support model. The proposed reorganization was a restoration of limited central services positions that support student, schools and staff.
Dr. Watenpaugh reviewed a reorganization timeline of positions noting that in a 12 month period there has not been a full contingency of the central office administrative team, due to the timeline of positions being filled and recent resignations. He shared department highlights and achievements from this year. Board/Superintendent goals were developed with the assistance of a Board consultant. He noted the unanticipated great amounts of staff time that some areas such as the LCAP, SIS and school plan compliance have taken. As a result, central office staff have not had much time to provide individualized site support. Communications and authentic engagement of the community have been a focus. He reviewed the need for interdisciplinary central office teams to support school site. Moving ahead all have learned a lot; next year will be smoother. Trustee Llorens Gulati asked that this information be communicated out. The presentation will be posted on the district website. |
District Reorganization Presentation
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Consent Agenda items 1 through #12 were approved, noting the revision to the backup to item #1 and with the exception of item #11. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| President Tuatagaloa requested that for item #1 it be noted that a revision was received after the posting of the agenda, and that #11 be pulled to correct a typographical error. |
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District. |
This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated).
All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.
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| Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District, noting revision received. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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ESD Personnel Actions - REV
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District. |
This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).
All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.
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| Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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High School Personnel Actions
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District. |
This agenda items presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Classified).
All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements in the Joint School District. |
Approval of all hiring, terminations, transfers, and retirements in the Joint School District. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Joint Personnel Actions
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This item presents for Board approval a technical revision to the job description for Director of Teaching and Learning, 9-12.
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The job description for the position, Director, Teaching & Learning, 9-12 has been reviewed and updated. It was approved by the board May 12, 2015. This item is a technical revision to reflect the correct placement at Range G on the High School District Certificated Administrators Salary Schedule.
Exhibit A - Revised Job Description, Director of Teaching and Learning, 9-12
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| There will be no financial impact to the district. |
Approval of the technical revision to the job description, Director of Teaching and Learning, 9-12.
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Approval of the technical revision to the job description, Director of Teaching and Learning, 9-12.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Director 9-12 Teaching and Learning Tech Revision
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| The Board will review and consider approval to dispose of the obsolete equipment and textbooks. |
BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."
CURRENT CONSIDERATIONS: Davidson Middle School and the Business Services department have determined that the following equipment/textbooks are obsolete.
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ITEM
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ISBN #
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ESTIMATED
VALUE
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REASON
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SITE
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| Apple Emac |
24 |
See Attached |
0 |
Obsolete |
DMS |
| Printer |
12 |
See Attached
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0 |
Obsolete |
DMS |
| Desktop PC |
8 |
See Attached
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0 |
Obsolete |
DMS |
| Monitor |
1 |
143cp43ab467 |
0 |
Obsolete |
DMS |
| TV |
2 |
See Attached |
0 |
Obsolete |
DMS |
| Apple iMac |
4 |
See Attached |
0 |
Obsolete |
DMS |
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| COST/FUNDING SOURCE:
The equipment will be disposed of or recycled at no cost to the district. |
| Approval of the disposal of obsolete equipment and textbooks. |
Approval of the disposal of obsolete equipment and textbooks. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Obsolete Equipment
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This item presents for Board approval of Fountas and Pinnell Assessment System for 2015-2016 School Year.
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Background: Irene Fountas and Gay Su Pinnell are two researchers who developed instructional materials to support literacy. The Assessment System is an accurate and reliable tool to identify instructional and independent reading levels and to monitor student progress and inform differentiated, flexible instructional groupings. This year Fountas and Pinnell Assessment System has been used at Short, Bahia Vista, Sun Valley, and Venetia Valley Schools. Teachers report that the assessment determines students’ independent and instructional reading levels and provides very specific information to target intervention in small group instruction. The purchase of additional assessment kits will allow schools to use this assessment tool to accurately identify the needs of our struggling readers.
Current Consideration: The Leveled Literacy Intervention has been proven to bring struggling readers to grade-level competency and includes reading, writing, and word study used systematically in connection with increasingly difficult texts. These Leveled Literacy Intervention kits will be used in summer school 2015, and then shared among school sites for the 2015-16 school year. This intervention will address the needs of our struggling readers with a focus on first and second grade students.
This item presents for Board approval of the Fountas and Pinnell Assessment System for the 2015-2016 school year.
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Funding to be from Common Core funds.
$110, 273.65
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Approval of the Fountas and Pinnell Assessment System for the 2015-2016 school year.
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Approval of the Fountas and Pinnell Assessment System for the 2015-2016 school year.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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This item presents for Board approval of the Memorandum of Understanding with Marin Head Start for the 2015 Summer Bridge Program at Bahia Vista School and Venetia Valley.
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| Background: The purpose of this summer pre-school experience is to increase school readiness for incoming kindergarten students who have not attended pre-school. This five week, part-day program includes a parent engagement component which provides opportunities for children and parents to learn together. Current Consideration: Classes will be held at Bahia Vista and Venetia Valley. Each class of twenty students will have a teacher and an instructional assistant. The program will run from June 22 – July 24. The curriculum is provided by Marin Head Start. Pre and post data will be collected to measure student growth. For the past 13 years SRCS has partnered with Marin Head Start to provide the Summer Bridge program which is funded by a grant from First Five of Marin as part of their continuing support. (Exhibit A) |
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| There is no cost to the district. |
Approval of the Memorandum of Understanding with Marin Head Start for the 2015 Summer Bridge Program at Bahia Vista School and Venetia Valley.
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Approval of the Memorandum of Understanding with Marin Head Start for the 2015 Summer Bridge Program at Bahia Vista School and Venetia Valley.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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| This item presents for Board approval of Overnight Field Trip for San Rafael High School Cheer Team Participation at the AMP Cheerleading Camp in Sacramento, California on July 27-29, 2015. |
BACKGROUND: Board Policy requires approval of all school sponsored overnight field trips as follows: Administrative Regulation 6153-Study Trips, Excursions and Travel to Activities states: "All school-sponsored study trips, excursions, and activity travel must have school-level written administrative approval." "Overnight and out-of-state study school-sponsored trips must be approved by the Board of Education." CURRENT CONSIDERATIONS: This agenda item presents for Board approval, San Rafael High School Junior Varsity and Varsity Cheerleading Teams participation in the AMP Cheerleading Camp, July 27-29, 2015 at the Lion's Gate Resort in Sacramento, California.
Objective: Cheer camp is an opportunity for the cheerleaders to learn new skills, develop friendships, and to grow as both individuals and as a cohesive unit. The teams will learn most of their halftime choreography for the season as well as new stunts, cheers and chants.
The following students will most likely participate:
Junior Varsity Cheerleaders: Addis Gates, Allie Gribens, Anna Schlosser, Brianna King, Cinthya Garza, Christina Valazquez, Emily Zaltsman, Estefany Perez, Ivonne Acuna, Kellyn Garcia, Lani Kamler, Lily Waite, Linsy Rodas, Marina Prahm, Misli Mendez, Ofelia Reyes, Simran Dhillon, Sophia LoRe, Ximena Segura
Varsity Cheerleaders: Andrea Leon, Annika Greenwalt, Briggeth Lopez, Darby Shore, Doris Martinez, Hannah Reubens, Jocelyn Chacon, Jenny Guillen, Katelyn Alegria, Lupe Rios, Macie Besenty Madeline Delongh, Maggie MacPhail Weler, Maggie Pullinger, Malia Killebrew, Marisol Sanchez, Martha Agredano, Nicole Reilly, Nicole Stein, Rosie Earnshaw, Seleny Calderon, Sophia Scarabosio, Tatiana Garay, Zoe Hauser
Adult Chaperones: Shawna Hoch, Erin Scarabosio, Kristen Shore, Allie Hock and Jamie Alegria.
In addition, there is a large camp staff which provides supervision to all camp attendees.
Accommodations: The team will be staying at the Lion's Gate Resort in Sacramento, CA. Each student will have their own bed. No water activities will be allowed.
Transportation: Airporter Charter
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| The estimated cost of the trip will be $19,550 to be paid by families and fundraising. No student will be excluded because of lack of sufficient funds. |
Approval of the Overnight Field Trip for San Rafael High School Cheer Team Participation at the AMP Cheerleading Camp in Sacramento, California on July 27-29, 2015.
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Approval of the Overnight Field Trip for San Rafael High School Cheer Team Participation at the AMP Cheerleading Camp in Sacramento, California on July 27-29, 2015.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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This item presents for Board approval for overnight field trip for Terra Linda High School Cheer Team to participate in the United Cheerleading Association Camp at US Santa Cruz from August 3-6, 2015.
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BACKGROUND: Board Policy requires approval of all school sponsored overnight field trips as follows: Administrative Regulation 6153-Study Trips, Excursions and Travel to Activities states: "All school-sponsored study trips, excursions, and activity travel must have school-level written administrative approval." "Overnight and out-of-state study school-sponsored trips must be approved by the Board of Education." CURRENT CONSIDERATIONS: This agenda item presents for Board consideration a request for approximately 20 Terra Linda High School students to attend cheer camp under the supervision of Terra Linda cheer coach, Donna Romberger and two additional adult chaperones. Students to be named after the completion of auditions. The staff at the camp also provide additional chaperones. Students will travel to the UC Santa Cruz by bus (Marin Charter & Tours).They will leave TLHS on August 3, 2015 at 8:30a.m. and return at approximately 4:00p.m. in the afternoon of August 6, 2015. Students will be staying on campus in the dorms and taking all meals there. All students are required to have their own medical insurance in order to participate in the camp. All students will have their own bed and no water activities will be allowed. Objective: This trip offers opportunities for developing team unity and strengthening athletic skills. |
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| The approximate cost of the trip will be $9,916. The trip will be paid for by donations and funds raised by the team. No participant will be excluded for lack of funds. |
Approval of the overnight field trip for Terra Linda High School Cheer Team to participate in the United Cheerleading Association Camp at US Santa Cruz from August 3-6, 2015.
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Approval of the overnight field trip for Terra Linda High School Cheer Team to participate in the United Cheerleading Association Camp at US Santa Cruz from August 3-6, 2015.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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This item presents for Board approval of the Independent Contractor Agreement for Special Services with Buck Institute for Education (BIE) for Consulting Services for Summer Teacher Professional Development, June 15-17, 2015.
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| Background: The Buck Institute for Education (BIE)’s highest priority is to help teachers prepare students, in all grade levels and subject areas, for successful lives. As a mission-driven nonprofit organization, BIE creates, gathers, and shares high-quality Project-Based Learning (PBL) instructional practices and products and provides highly effective services to teachers, schools, and districts. BIE provides Core Services to hundreds of schools yearly in the U.S. and abroad, giving teachers the skills and knowledge needed to design, assess, and manage rigorous, relevant, and standards-based projects through their foundational PBL 101 Workshop and Sustained Support Visits (if desired) to support the creation of school-wide processes and structures to support PBL. Current Consideration: The PBL 101 Workshop is BIE’s foundational three-day (consecutive, 7.0 hours per day, including lunch) onsite workshop. It provides participants with the skills and knowledge needed to design, assess, and manage a rigorous, relevant, and standards-based project. The workshop models the project process. Facilitated by one of BIE's expert National Faculty, the workshop is a balanced blend of direct instruction, video analysis, hands-on work, resource sharing, and peer collaboration and feedback. Participants are actively engaged in project design, with the expectation that every teacher or teaching team will generate a project plan that receives formative feedback from both participants and BIE National Faculty. All participants (limited to 35 per workshop) receive a free copy of BIE's highly regarded PBL 101 Workbook.
This item presents for Board approval of the Independent Contractor Agreement for Special Services with Buck Institute for Education (BIE) for Consulting Services for Summer Teacher Professional Development, June 15-17, 2015 not to exceed $10,000. (Exhibit A) |
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Funding will be used from Common Core funds, not to exceed $10,000.
01-7405-0-5840.00-1110-2140-700-240-000 |
Approval of the Independent Contractor Agreement for Special Services with Buck Institute for Education (BIE) for Consulting Services for Summer Teacher Professional Development, June 15-17, 2015.
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Approval of the Independent Contractor Agreement for Special Services with Buck Institute for Education (BIE) for Consulting Services for Summer Teacher Professional Development, June 15-17, 2015.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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This item presents for Board approval of Independent Contractor Agreement for Special Services With UC Berkeley History-Social Science Project for Professional Development, Summer 2015.
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| BACKGROUND INFORMATION: To prepare every student to graduate with the skills and knowledge necessary for success in postsecondary education and the modern workplace, SRCS schools deepen and accelerate learning for a greater volume of students than ever before. To meet this goal, teachers, and principals need access to current research and best practices that can help improve both student achievement and engagement. All professional development opportunities will align with the District’s strategic priorities: PRIORITY 1: Align curriculum and assessments to the advanced levels of the Common Core State Standards, including revised kindergarten and ninth grade readiness assessments, to ensure community alignment checkpoints to the identified District Milestones within the CCR trajectory. PRIORITY 2: Design and implement a comprehensive and cost effective district-wide professional growth system – teachers, support staff, administrators, executive leadership team and superintendent. PRIORITY 3: Align all district programs, partners and infrastructure in service of the single purpose of CCR with a goal of efficient and effective practices that are sustainable with the current district budget resources. CURRENT CONSIDERATIONS: Education Services has developed a schedule of summer professional development that addresses the needs in meeting those priority goals: Phyllis Goldsmith is the Director of Teacher Development & Academic Literacy Specialist for the University of California, Berkeley’s History-Social Science Project. Ms. Goldsmith has been with the UCBHSSP since 2003 as a consultant and academic literacy specialist. In 2008, she officially joined the UC Berkeley staff as Project Co-director. Ms. Goldsmith also holds the positions of the statewide literacy coordinator for the CHSSP and the UC Berkeley Instructional Liaison to CAL Prep. Ms. Goldsmith is a former bilingual teacher in Oakland Unified School District. This Literacy professional development plan is to exceed $29,700. (Exhibit A) K-12 Summer Institute
June 15-19, 2015 K-5 Summer Institute
June 22-26, 2015 |
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Approval of the Independent Contractor Agreement for Special Services With UC Berkeley History-Social Science Project for Professional Development, Summer 2015.
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Approval of the Independent Contractor Agreement for Special Services With UC Berkeley History-Social Science Project for Professional Development, Summer 2015, with the correction as noted. Passed with a motion by Greg Knell and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Assistant Superintendent MacLean noted that the words "Not to Exceed" need to be added to the dollar amount noted. |
Exhibit A
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The Board will review the Mobile Modular Lease (Rental) Agreement.
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BACKGROUND: The District has been experiencing significant growth over the past seven (8) years. Current enrollment projections show that this growth will continue over the next several years. In order to temporarily address the projected growth at San Rafael High School, it is necessary to consider adding 3 additional temporary classrooms for instruction in 2015-16. In order to start the design process, staff has been working with mobile Modular and Marshall-Lee Architects to identify three refurbished buildings that meet specific space requirements at San Rafael High School and has found three for lease (rental) through Mobile Modular. Once the buildings are no longer needed, they can be returned to Mobile Modular. CURRENT CONSIDERATIONS: In order to address the instructional space challenges the District is currently facing in our high schools due to the impact of ongoing growth, it has become necessary for the District to consider adding three temporary portable classrooms (3- 24' x 40' at San Rafael High School) in order to continue to provide adequate space for important instructional programs. The proposal and contract agreement from Mobile Modular is to lease three 24' x 40' Division of the State Architect approved portable classrooms at a one-time cost of $5,744 per building including delivery, block and leveling of each portable classroom building; the monthly lease for 60 months of $390.00 per building; one-time return charges of $4,344.00 per building. The annual monthly costs will be $4,680 per classroom.
SACS Code: 25-0000-0-6230.00-0000-8500-410-000-000 (Developer Fees)
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The cost of this proposal is not to exceed $18,402 in one-time installation costs and $14,040 in annual rent and will be funded out of the Capital Facilities Fund 25. The costs for the site work and utility connections will also be funded from the Capital Facilities Fund 25 and is estimated to be an additional $35,000. costs for charges when the buildings are returned are $13,032 and will be paid at that time. SACS Code: 25-0000-0-6230.00-0000-8500-410-000-000 (Developer Fees)
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Approval of the Lease (Rental) Agreement for the three modular buildings at San Rafael High School.
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Approval of the Lease (Rental) Agreement for the three modular buildings at San Rafael High School.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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San Rafael High School Mobile Modular Lease Agreement
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| The Board will review the donations for approval. |
BACKGROUND:
Board Policy 3290 Section 1.1 states:
“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)
The following donation(s) was received for the San Rafael City Schools District, as follows:
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Donor
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Item/Purpose
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Site
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Amount
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| Auburn Family Ranch |
Transportation Costs |
San Pedro |
$350 |
| WeAreSR! | 3d Printer | SRHS | $3,991.91 |
CURRENT CONSIDERATIONS:
This agenda item presents the donation(s) from the sources listed above, for Board acceptance.
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COST/FUNDING SOURCE:
Total of donation(s): $4,341.91
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| Acceptance of the donations. |
Acceptance of the donations. Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Presentation and acceptance of SRTA's proposal for negotiations for 2015-2016 |
Government Code 3547 requires: "All proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter, shall be public records."
This agenda item presents for Board discussion and public review and/or comment, the San Rafael Teachers Association (SRTA) proposal for negotiations with the San Rafael Elementary District for the 2015-2016 school year.
A copy of the proposal from SRTA to SRCS is attached as Exhibit A. |
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Acceptance of the proposal of negotiations interests for the 2015-2016 school year from San Rafael Teachers Association (SRTA).
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Acceptance of the proposal of negotiations interests for the 2015-2016 school year from San Rafael Teachers Association (SRTA).
Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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SRTA Negotiations Proposal 2015-2016
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| Presentation and approval of San Rafael Elementary School District's proposal for negotiation interests with the San Rafael Teachers Association (SRTA) for the 2015-2016 school year. |
Government Code 3547 requires: "All proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter, shall be public records."
This agenda item presents for Board discussion and public review and/or comment, the proposal from the San Rafael Elementary District to open negotiations with the San Rafael Teachers Association (SRTA) for the 2015-2016 school year.
A copy of the proposal from the San Rafael Elementary District is attached as Exhibit A. |
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Approval of the San Rafael Elementary District's proposal for negotiation interests with the San Rafael Teachers Association (SRTA) for the 2015-2016 school year.
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Approval of the San Rafael Elementary District's proposal for negotiation interests with the San Rafael Teachers Association (SRTA) for the 2015-2016 school year.
Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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The following individual addressed the Board regarding this item:
Molly O'Donoghue, SRTA, on the common interest to get negotiation items done before school starts. |
District's Initial Proposal for SRTA Negotiations 15-16
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| The Board is presented with Resolutions 1640 and 1641 for Specifications of the Election Order to elect members to the governing board on November 3, 2015,. |
BACKGROUND:
Board Policy 9220 states:
"Any person is eligible to be a member of the Board of Education, without further qualifications, if he/she is 18 years of age or older, a citizen of the state, a resident of the school district, a registered voter, and not legally disqualified from holding civil office."
and
"Whenever possible, the Board shall consolidate Board elections with the local municipal or statewide primary or general election. Board election procedures shall be conducted in accordance with state and federal law."
San Rafael City Schools Board members are elected to serve for four years, with terms of either two or three members expiring in odd-numbered years. Board members whose terms are expiring in 2015 are Linda M. Jackson, Greg Knell, and Maika Llorens Gulati.
CURRENT CONSIDERATIONS:
The Board is requested to approve Resolutions No.. 1492 and No. 1493 for San Rafael City Elementary School District and San Rafael City High School District, proposing an election be held in its jurisdiction; requesting the Board of Supervisors consolidate with any other election conducted on November 3, 2015 and requesting election services by the registrar of voters.
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Election costs will be paid out of the Districts' General Fund and will be split between the two districts. Costs are estimated to be $30,000 per district.
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Approval of Resolution 1640 and Resolution 1641, with two separate actions; both by M/S/C (Knell, Jackson). Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Resolution 1640 ESD
Resolution 1641 HSD
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| There was no reportable action taken. |
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| Trustee Knell requested that a plan for improving and training teacher conduct reviews and recording, and student loan forgiveness, be added to the list of reports for future meetings. |
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Maika Llorens Gulati:
- She attended the May 13 Chamber of Commerce recognition of Glenn Dennis and Cecilia Perez for the Excellence in Education program.
-She attended the May 16 SRHS and DMS Big Band dance.
-She shadowed Lilian Perez in the Enrollment Office on the CSEA Shadow Day on May 19.
-She attended the Consistent Achievers awards.
-She attended the recent parent leaders’ group meeting.
-She attended the May 21 Golden Bell awards ceremony
-She attended a May 30th SRHS tennis rally.
Greg Knell:
-He attended the city/school liaison breakfast.
-He attended the SR Chamber Mixer where Glenn Dennis and Cecilia Perez were honored.
-He reported on a West Sacramento job fair that he attended.
-He attended a Voces de Marin meeting recently where legal services provided information.
-On the 19th he joined a phone conference with county superintendent and Charles Hester regarding polling on youth prescription drug abuse.
-He reported on the JLAC meeting on the 29th, noting Bruce Abbott is stepping down as chair.
-He attended the MCSBA organizing committee meeting.
-He attended the Golden Bell awards ceremony where he was honored as a Marin County Trustee of the Year.
-He attended a meeting on the Disclose Act.
-He attended the Consistent Achievers luncheon.
-He attended the city/schools liaison committee breakfast where parking at Bahia Vista was discussed.
-He reported on the School Law Enforcement meeting; a mental health team from the county for the schools is new and now available for emergency interventions as needed.
Linda M. Jackson:
-She attended the BV volunteer recognition on the 13th.
-She attended the Chamber event in recognition of educators.
-She attended the Venetia Valley Open House.
-On May 16 and 17 she was with the CSBA Delegate Assembly that met in Sacramento.
-She shadowed Rosa Loy at DMS on the CSEA Shadow Day and attended the reception that followed later that day.
-She attended the Consistent Achievers luncheon.
-She attended the MCOE Volunteers Board meeting.
-She attended the May 20th JLAC meeting.
-She attended the May 21 League of Women Voters luncheon where a study on higher education was the topic.
-She attended the Golden Bell awards on May 21.
-On May 26 she attended a meeting of First 5 staff to discuss a Voces de Marin session in November about cyber safety.
Rachel Kertz:
- She attended the city/schools liaison committee meeting.
- She shadowed Ren Yildiz in the IT department on the CSBA Shadow Day.
- She attended the SR Chamber educator recognition event.
- She attended a city council meeting for a facilities presentation.
- She has been attended ESD and HSD budget advisory committee meetings.
- She attended the Golden Bell ceremony on May 21.
- She attended a recent parent engagement meeting.
- She joined a tour of SRHS technology classes with teacher Steve Temple, with Damon Connelly and the TL Academic Excellence Club also joining. SRHS parents are interested in what TL Academic Excellence parents are doing.
- She has attended pre-bond discussions and planning.
- She has joined SIS discussion and review meetings.
Natu Tuatagaloa:
-He attended the SR Chamber event at the Microsoft Store.
-He presented on facilities at a Glenwood Foundation meeting and a Sun Valley PTO meeting.
-He shadowed Luis Campos in the Maintenance and Operations Department on CSBA Shadow Day.
-He attended the Consistent Achievers luncheon.
-He attended a Marin School Volunteers meeting.
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- He attended the SR Chamber Excellence in Education awards held at the Microsoft Store. Elijah German of Microsoft has offered to provide free training on their products for district office classified staff.
- He participated in the School to Career Task Force's Job Shadowing event for students. He hosted 2 students who shadowed him for the morning.
- He attended the SR City Council meeting for a facilities presentation.
- He attended the Golden Bell awards; congratulations to trustee Knell.
- He met with Don Jen and Marcia Quinones of the Marin Community Foundation regarding their continuing work in primary grades, and assistance for schools with what is needed to promote college readiness.
- He visited Short and San Pedro schools today.
- This past Thursday he attended a CSBA Superintendents’ Advisory Committee meeting in Sacramento.
- He attended the state Gold Ribbon award ceremony on Friday where Davidson Middle School was among those honored.
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| There being no further business, President Tuatagaloa adjourned the meeting at 9:42 PM. |
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