This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on exhibit A (Classified).

All changes to personnel since the previous meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short terms are included for Board approval.

BACKGROUND

In 2007, a number of certificated management job descriptions were revised to reflect a shift in roles and responsibilities based on district needs. The position Executive Director for Human Resources was among those revised at that time. 

The representative roles and responsibilities approved at that time reflected a traditional oversight, organization and monitoring of classified and certificated personnel.

CURRENT CONSIDERATIONS

The District has taken intentional and purposeful steps and actions to transition from a traditional district management operation to a central services model intended to support school sites and teachers based on the identified specific needs of that particular site. 

To be competitive in the existing and current workforce, the district must deliberately innovate our recruitment and selection process using evidence based and predictive analytic techniques to identify and select candidates with the talent profile reflective of a successful teacher, principal, support staff member, etc.  We must define an effective on-boarding program that provides new employees with the expectations and resources that support employee transition and success.

Other duties and responsibilities for HR oversight will include the necessity to link hiring decisions and position control with our Local Control Accountability Plans; as well as the critical collaboration with Education Services for certificated staff development, and the involvement members of our classified support staff in designing professional development specific to the needs and requirements of these positions.

The District must seek out and integrate available technology tools to increase efficiency, providing direct support, assistance and information to our entire district staff that allows every employee to focus on their work in the district that supports student learning. 

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant register of all funds for warrants issued from January 1, 2015 – January 31, 2015, is attached. 

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant register of all funds for warrants issued from January 1, 2015 – January 31, 2015 is attached. 

BACKGROUND:







Board Policy 3270 states:







“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."  

CURRENT CONSIDERATIONS: The Maintenance department and the Business Services department have determined that the following equipment/textbooks are obsolete.

Summary and Funding 



In working with both the Director of Maintenance, Facilities, and Operations and the Director of Food Services, it has been determined that the purchase of 5 new vehicles and a scissor lift is necessary to address growth for the elementary and high school districts. 

Currently the District owns 18 maintenance/grounds and 2 food service vehicles (11 HS and 9 ES).  

Maintenance & Operations staff believes this is a good investment in staff safety, savings in vehicle maintenance & down time, and provides an opportunity to continue to improve the overall community perception of the SRCS maintenance & grounds departments. Four of these new vehicles will replace older model vehicles that are more than 20 years old and are inoperable at this point in time.

For the food service department, the growth in student population over the past several years has significantly increased the number of lunches being served and the number of lunches that need to be delivered to the school sites from the Central Kitchen at SRHS.  In addition, the central kitchen at Bahia Vista is being utilized at a much greater rate, and the need for lunch deliveries from that kitchen to various schools around the district has also increased.  The two current food service vans are 2003 and 2010 models with the older one needing numerous repairs that require taking the vehicle out of service. Adding a third van will allow the department more flexibility in timely repairs and maintenance without impacting productivity or the delivery of student lunches, as well as the capacity to handle the increased meals with fewer weight limitations with a higher capacity "Tommy" lift gate.  

Over the past several years, staff has regularly rented a scissor lift throughout the year in order to replace exterior lights, gymnasium lights and to work on items such as score boards that are located up high.  Based on the cost for the rentals as well as loss in productivity and an increase in the need for a scissor lift for various types of repairs, staff is recommending purchasing one for use in both districts. This will also provide staff with greater opportunity for safety training in the use of this type of equipment, as well as reduce the possibility of injuries while completing maintenance tasks that typically use ladders and could be done with a safer scissor lift.



Staff did work with the Transportation Authority of Marin (TAM) to determine if there was a viable cost-effective "electric" option for any of these vehicles and after on-line research and conversations with staff at the TAM, it was determined that even with possible rebates and grants, the cost variance and limited options, especially for M&O vehicles, did not warrant pursuing electric vehicles at this time.  Most of the electric and hybrid vehicles are passenger vehicles and/or transit vehicles such as buses.  While there were one or two larger heavy-weight trucks, the price difference was cost-prohibitive.  In the future, staff will continue to explore options as needs arise to see if future technology makes these types of M&O "electric" vehicles more viable.



Based on this information, staff is recommending that we purchase 5 new vehicles using a “piggy-back” bid on the State of California Fleet Concessions Contracts, City of San Rafael Fleet I.D. QJ467 and a scissor lift. Four of the five vehicles and the scissor lift will be purchased by financing over 3 years with an annual repayment of approximately $25,282.56 for the Elementary School District and $32,979.60 for the High School District (see Schedule A-1 if the Master Lease-Purchase Agreements  attached).  The debt service payments for the M&O vehicles and scissor lift will be funded with the Routine Restricted Maintenance (RRM) Account.  













The Ford Transit 250 with "Tommy-TG" lift gate (Van) for the Food Service Department, will be funded by the Cafeteria Fund 13 as it will be used solely by the Food Service department.

PNC Equipment Finance, LLC (PNC) provides cost effective lease financing (master equipment leases, tax-exempt leases, operating leases) to federal, state and local governments, authorities, agencies, school districts and non-profit organizations for the acquisition of equipment and real property.  PNC focuses solely on providing the best financing solutions for its clients.

CURRENT CONSIDERATIONS:    

This agenda item presents for Board approval the purchase of 5 new vehicles and a scissor lift as well as a resolution for the Authorization of the Master Equipment Lease Purchase Agreement with PNC Equipment Finance, LLC (PNC) to purchase 4 maintenance and grounds vehicles and a scissor lift.  The commencement date for the Lease schedule of payments will begin on February  11th, 2015 with final payment on February 11th, 2018.

Approval of this resolution certifies that the San Rafael City Schools Board of Education (“Board”) of Lessee has determined that the terms of said Master Equipment Lease Purchase Agreement are in the best interests of Lessee for the acquisition of such Equipment, and the Board of Lessee designates and confirms the persons to execute and deliver, and to witness (or attest), respectively, the Master Equipment Lease Purchase Agreement and any related documents necessary to the consummation of the transactions contemplated by the Master Equipment Lease Purchase Agreement.

That the Board of Lessee hereby represents that the reasonably anticipated amount of qualified tax-exempt obligations which have been and will be issued by the Lessee does not exceed $10,000,000 for the calendar year within which this Master Equipment Lease Purchase Agreement is to be "qualified tax-exempt obligation" pursuant to Section 265(b)(3) of the Internal Revenue Code.

BACKGROUND: Since November 1988, state law has required all public schools receiving state funding to prepare and distribute a SARC. A similar requirement is also contained in the federal No Child Left Behind (NCLB) Act. The purpose of the report card is to provide parents and the community with important information about each public school. A SARC can be an effective way for a school to report on its progress in achieving goals. The public may also use a SARC to evaluate and compare schools on a variety of indicators.

All public schools with enrollment reported in the California Basic Educational Data System (CBEDS) are required to prepare and disseminate a SARC. Pursuant to Proposition 98 and NCLB, all charter schools are also required to prepare and disseminate a SARC.

Although there is great variation in the design of school report cards, they generally begin with a profile that provides background information about the school and its students. The profile usually summarizes the school's mission, goals, and accomplishments. State law requires that the SARC contain all of the following:

• Demographic data
• School safety and climate for learning information
• Academic data
• School completion rates
• Class sizes
• Teacher and staff information
• Curriculum and instruction descriptions
• Postsecondary preparation information
• Fiscal and expenditure data

 Education Code, Section 35256, requires Boards to approve the publication of the SARC:

"The governing board of each school district maintaining an elementary or secondary school shall by September 30, 1989, or the beginning of the school year develop and cause to be implemented for each school in the school district a School Accountability Report Card.

(a) The School Accountability Report Card shall include, but is not limited to, the conditions listed in Education Code Section 33126.

(b) Not less than triennially, the governing board of each school district shall compare the content of the school district's School Accountability Report Card to the model School Accountability Report Card adopted by the State Board of Education. Variances among school districts shall be permitted where necessary to account for local needs.

(c) The Governing Board of each school district shall annually issue a School Accountability Report Card for each school in the school district, publicize such reports, and notify parents or guardians of students that a copy will be provided upon request."

The District worked with Academia Publishing in completing the SARC’s for each school. Last year Academia Publishing changed the format to reflect an easier to read format without having to process both a full and summary SARC. Translation services are arranged with District staff member, Marta Biton.



Current Consideration: That the Board approve the 2013-2014 School Accountability Report Cards.

Background Information : No Child Left Behind requires that eligible students who attend Program Improvement schools that have not made Adequate Yearly Progress for two or more years be offered Supplemental Educational Services (SES). SES are classes or tutoring which occur outside the regular school day with educational providers approved by the State Board of Education. Eligible students are those who qualify for free or reduced lunch.

Parents of eligible students at participating schools may request SES for their children during the SES enrollment window. If the number of eligible students who request SES exceeds financial resources available, the lowest achieving low-income students will receive services first.  In 2013-14, 173 students in the elementary district and 12 students in the high school district received SES.

Current Considerations: Board approval of this item will allow San Rafael City Schools to enter into contracts with State-approved providers for each of the eligible students whose parents request SES for the 2014-2015 school year.

Current Consideration: This agenda item presents for Board approval, San Rafael High School Night PE/Hiking class to participate in an educational field trip to Yosemite National park.  This overnight trip to Yosemite is an essential component to the hiking curriculum where the students learn about Yosemite National park, wilderness survival skills, leadership skills, team building skills, camping skills, and hiking stamina. On Friday April 24th at approximately 9:00am 20 students from the hiking PE class accompanied by head teacher Jessica Redding, two other SRHS teachers Scott Springhorn and Jeff Sloneker, and six parent chaperones will leave from SRHS in private vehicles to Yosemite National Park. The students will participate in activities supervised by teacher Jessica Redding and Yosemite National Park Staff. Sleeping accommodations will be single sex tents 4-6 students per tent with an adult chaperone at each tent. Each student will have their own bed. The students will not be doing any swimming. No student will be excluded from participation because of lack of sufficient funds. The group will return to San Rafael High on Sunday April 26th by 5:00pm.

BACKGROUND:      

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered.  Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.”  (Education Code 41030-41032)

The following donation(s) was received for the San Rafael City Schools District, as follows: