Board President Greg Knell, Vice President  Maika Llorens Gulati, Trustee Linda M. Jackson, Trustee Rachel Kertz, Trustee Natu Tuatagaloa

An update related to bonds and Capital Facilities Program will be provided.

The Board is presented with a recommendation to approve a contract modification for Storm Water Pollution Prevention Plan (“SWPPP”) compliance services associated with the construction of the San Pedro Elementary School Construction and Modernization Project. 

Background:

Construction projects which disturb one (1) or more acres of land or whose projects disturb less than one acre but are part of a larger common plan of development that in total disturbs one or more acres, are required to obtain coverage under the General Permit for Discharges of Storm Water associated with construction activity.  Construction activity subject to this permit includes clearing, grading and disturbances to the ground such as stockpiling, or excavation, but does not include regular maintenance activities performed to restore the original line, grade, or capacity of the facility.  The construction General Permit requires the development of a Storm Water Pollution Prevention Plan (“SWPPP”) by a certified Qualified SWPPP Developer (“QSD”) and ongoing inspection and reporting during construction by a certified Qualified SWPPP Practitioner (“QSP”).

The San Pedro Elementary School Construction and Modernization Project is subject to these requirements.  A SWPPP is required along with construction support, including weekly, pre and post inspections, rain event inspections, and Quarterly inspections.  In addition, the firm will be required to file an Annual Report and a Notice of Termination at the completion of the project. 

The recommended firm is Stormwater Specialists, Inc. who have extensive experience on major school district projects and who were previously approved to conduct SWPPP Services for the  San Rafael High School Stadium Project.

Fees not to exceed $18,640, funded by Measure A Funds.

Budget/SACS Code:  21-9010-0-6220-00-0000-8500-095-000-480

Approval of contract modification for Stormwater Specialists, Inc. for SWPPP services for the San Pedro Elementary School Construction and Modernization Project.     

Staff seeks review and approval from the Board of Education for In-Plant Testing and Inspection Services for the San Rafael High School Interim Housing Shade Structure.

District facilities projects must comply with current California Building Code as regulated by the Division of State Architect (DSA). Plans and specifications approved by DSA for each SRCS project include requirements for testing and inspection of material. Testing and Inspection of materials is provided by an outside firm with licensed inspectors, engineers, and certified testing facilities. Such firms are to provide testing required by the form DSA 103 for each project and report their results to the Project Inspector and the Architect/Engineering team.

Background:

The San Rafael High School Interim Housing Project requires in-plant materials testing, identification, and inspection services for the material and assembly of the accompanying shade structure.  The shade structure will be manufactured by North State Playgrounds (NSP³).

Current Considerations:

Technicon Engineering Services, Inc. is located close by to NSP³ and has extensive experience with their products.  They are able to perform the required in-plant inspection services which will assist in keeping costs to a minimum.  Inspection services will include material identification inspection, seam weld inspections, and report preparation.

Testing and Inspection is budgeted within each SRCS school site project and this amount is within the District’s budget for Testing and Inspection for the San Rafael High School Interim Housing Project. 

$2,460.  Funded from the District Bond Program, under Measure B.

Budget/SACS Code:  21-9010-0-6220-00-0000-8500-410-000-479

Approval of Independent Consultant Agreement with Technicon Engineering Services, Inc. for In-Plant Testing and Inspection Services for the San Rafael High School Shade Structure.

The Board is presented with a recommendation to approve a service agreement with Bay Alarm for the installation of an alarm system for the Davidson Annex.

The purpose of this proposal is to secure the timely installation of a new intrusion alarm system for the Davidson Annex for installation over the summer - timed with the Laurel Dell Temporary Housing Project move-in date.

A secure intrusion alarm system is necessary for the on-going use of the Davidson Annex, which will be used immediately for the Laurel Dell Temporary Housing Project, and in the future for Davidson Middle School and other SRCS program needs.

Background:

As part of the Bond Measure A Program, Laurel Dell Elementary School is slated for eight (8) new 21^st century classrooms, new student/teacher collaboration and support spaces, and a new administration office.  The Davidson Annex will be used as interim housing for the Laurel Dell students and staff during construction. 

Current Considerations:

The original design did not include a new alarm system.  It was assumed that the building had an existing system in place.  It is imperative that there be an alarm system installed prior to the start of school. 

The one-time alarm installation fees will be paid from Bond Measure A (Laurel Dell Interim Housing) funds and the ongoing monitoring agreement will be paid through the SRCS Facilities Department.

Fees not to exceed $15,000, funded by Measure A Bond funds. 

Budget/SACS Code:  21-9010-0-6220-00-0000-8500-094-000-485

Approval of agreement with Bay Alarm for installation of an intrusion alarm system for the Davidson Annex.

The Board is presented with a Modification to the Independent Consultant Agreement with V. Bill Asbell for additional project inspection services.

As part of the construction oversight process and per Division of State Architect (“DSA”) requirements, San Rafael City Schools is required to provide an independent Project Inspector for all DSA approved projects. 

Background:

V. Bill Asbell is recommended using the criteria of background experience with DSA certification for Class 1 Project Inspection, and current work on SRCS projects, including the Glenwood Elementary School Multi-Purpose Building.  Mr. Asbell has extensive experience with DSA processes and procedures and will interpret current regulations within the California Administrative Code of Regulations, Title 24, which provides the required code-prescribed method for compliant communication, and documentation of construction inspection and materials testing.

Current Considerations:

This item includes proposed Project Inspection services at the San Pedro Elementary School Phase 1 Site Work Project.  The proposal is on a time and materials basis, with an hourly rate of $100/hour,  anticipating 10 hours per week for a maximum of 20 weeks.  The contract modification amount represents a not to exceed amount based upon the estimated level of service and duration of the projects.

Mr. Asbell is currently providing inspection services at Glenwood Elementary which is close in proximity to San Pedro Elementary which will make it convenient and more cost effective to monitor both projects. 

$20,000.  Funded from the District Bond Program, under Measure A. 

Budget/SACS Code:  21-9010-0-6220-00-0000-8500-095-000-480

Approval of Modification to the Independent Consultant Agreement with V. Bill Asbell for Project Inspector Services at San Pedro Elementary School. 

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

The Board is presented with a Renewal for Frontline Technologies Group Master Services Agreement for Absence Management and Substitute Placement Services between San Rafael City Schools and Frontline Technologies from July 1, 2018 to June 30, 2019, for review and recommended approval. 

Approval of the renewal agreement.

This agenda item presents for Board approval the Administration's recommendation to enter into the Counseling Field Experience Agreement with Sonoma State University.

Providing high quality learning environments for counselor field experience/training both assists the professional in counseling, and often yields the District's best look at talented, prospective new counseling staff. Sonoma State provides intern counselors, under the supervision of our counseling staff.

There is no cost to the District related to this agreement.

Approval of the agreement.

The Board will consider the 2018-19 child development contracts and related Resolutions #1819-5 and #1819-6, for recommended approval.

BACKGROUND:   

The State of California Child Development Division issues child development program contracts on an annual basis to Districts who have school sites that have been previously awarded funding to operate Preschool programs.  The programs integrate families with school programs prior to kindergarten in order to empower literacy and life skill development of preschool-aged children and their families.  Students become better prepared to enter and succeed in kindergarten

The funded sites are Bahia Vista Elementary School and San Pedro Elementary School.

The funding provided comes in the form of two contracts.  The first contract is the funding source for the Pre-K partial day program, and the second contract is for supplies specifically related to operating the program.  Funding provides for an Early Childhood Education (ECE) permit teacher at each site in each class in a partial FTE position.  

The total amount of the contracts are as follows:

    State of California Partial Day preschool program:    $319,927

    State of California Pre-K supplies grant:                    $5,000

SACS Codes:  12-6105-0-8590.00-0000-0000-700-000-000 $319,927

                        12-6052-0-8590.00-0000-0000-700-000-000 $5,000

Approval of the contracts and related resolution #1819-5 and #1819-6. 

The Board is presented with addendum #5 for consideration and recommended approval.

BACKGROUND: As included in the provisions of the Pupil Transportation Services Agreement executed on July 1, 2015, through 7/31/2020, attached is Addendum #5 for the 2018-19 school year. The adjustments include a contractually allowed 3% escalation factor and 3 additional buses for Wednesday early releases.

2018-2019 SCHOOL YEAR First Student agrees to provide the following transportation services:

• Twelve (12) 84 passenger buses for Home-To-School service $486.98 per five (5) hour base per bus per day x 180 days = $1,051,876.80
• *Three (3) additional buses for Wednesday Early Release service (34 days) and other Minimum Day services (12 days)$150.01 per bus per day x 138 total bus days = $20,701.38

Total estimated cost for the above services = $1,072,578.18

Contingent approval is also requested for an additional afternoon route for the Enriching Lives through Music (ELM) program. This additional route will be funded by ELM and the creation of this route is pending their direction.

*Early Release and Minimum Day rates are subject to increase if Contractor is unable to utilize the Three (3) additional buses from other current contract customers.

The total estimated cost for the Home-to-School program and Wednesday Early Release transportation services is $1,072,578.18 for the 2018-19 fiscal year and is within the amount included in the Adopted Budget.

SACS Code:  01-0000-0-5860.00-1110-3600-700-000-000                    $1,072,578.18

Approval of Addendum #5 for 2018-19.

The Board will review the July 2018 warrants for ratification.

BACKGROUND:      
The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:  
Copies of summary warrant registers for all funds from July 1, 2018, through July 31, 2018, are attached. 

Ratification of July 2018 warrants. 

This item presents BrainPop annual online subscription for Bahia Vista, Coleman, Glenwood, Laurel Dell, San Pedro, Short, Sun Valley, and Venetia Valley August 20, 2018-June 20, 2019, for Board review and recommended approval.

Background: BrainPOP offers cross-curricular animated movies, learning games,  interactive quizzes, primary source activities, and a breadth of additional resources for students in grades 3+. Its topics span Science, Social Studies, English, Math, Engineering & Tech, Health, and Arts & Music. BrainPOP is also home to GameUp, an educational games portal for the classroom; Make-a-Map, our a concept mapping tool; and the “My BrainPOP” suite of features, which lets teachers keep track of learning, customize assessment, incorporate gaming into instruction, and provide feedback on learning artifacts. 

BrainPOP Jr., for grades TK-3 resources support individual, team, and whole-class learning in traditional, blended, and “flipped” settings. Its resources are carefully mapped to the Common Core and other academic standards.

Current Consideration: K-5 sites will be purchasing unlimited access to BrainPOP, BrainPOP Jr., BrainPOP Español and BrainPOP Francais for their sites (includes home access) for 10 Months. BrainPOP is available 24 hours a day from school and home for students, faculty, and parents for 10 months. Agreement is from August 20, 2018 through June 20, 2019.

Exhibit A

Cost of services not to exceed $7,079.09 to be paid from site funds.

Bahia Vista, 01-0910-0-4300.00-1511-1000-090-120-000
Coleman, Credit
Glenwood, 01-6300-0-4300.00-1110-1000-093-120-000
Laurel Dell,      Credit
San Pedro, Credit
Short, 01-6300-0-4200.00-1110-1000-097-120-000
Sun Valley, 01-9020-0-4307.00-1110-1000-096-120-000
Venetia Valley, 01-1100-0-4307.00-1110-1000-092-120-000

Approval of BrainPop annual online subscription for Bahia Vista, Coleman, Glenwood, Laurel Dell, San Pedro, Short, Sun Valley, and Venetia Valley August 20, 2018-June 20, 2019.

This item presents a renewal Agreement between San Rafael City Schools, Davidson Middle School and Newsela for PRO School License, August 20, 2018 through August 20, 2019, for review and recommended approval.

Background: Newsela is an Instructional Content Platform that supercharges reading engagement and learning in every subject. Newsela is a data base of current events stories tailor-made for classroom use. Indexed by broad theme (e.g. War and Peace, Arts, Science, Health, Law, Money), stories are both student-friendly and can be accessed in different formats by reading level. Use Newsela to differentiate nonfiction reading. 

Current Consideration: Newsela will provide current events articles that match the student reading level, which will assist English Learner students and close the achievement gap with low performing English Learner students in Language Arts. 

This item presents for Board approval of Agreement between San Rafael City Schools, Davidson Middle School and Newsela for PRO School License, August 20, 2018 through August 20, 2019.

Exhibit A - Agreement for Services

Cost of renewal agreement for Newsela for PRO School License from August 20, 2018 through August 20, 2019 is $10,000 to be paid from site Title I funds.

01-3010-0-5840.00-1514-1000-340-120-000

Approval of the Agreement between San Rafael City Schools, Davidson Middle School and Newsela for PRO School License, August 20, 2018 through August 20, 2019.

This item presents a Memorandum of Understanding between San Rafael City Schools, San Pedro and Marin Airporter Charter and Tours for parent transportation to school events for 2018-2019 school year, for recommended Board approval. 

Background
Marin Airporter Charter and Tours has been providing professional transportation services in and around Marin County for over 40 years, with a special emphasis on community partnership with local schools and non-profit organizations.

Current Consideration
The Memorandum of Understanding (MOU) sets forth the terms and understanding between San Rafael City Schools, San Pedro Elementary and Marin Airporter Charter and Tours to provide transportation services for on-campus school events for the parents and guardians of students and others in the school community.

Marin Airporter Charter and Tours will provide transportation for San Pedro parents and families to school events such as Back to School Night, Open House, Parent-Teacher Conferences, Recognition Assemblies, School Concerts, Kermés, etc. 

Pricing for shuttle services from the Canal Area of San Rafael to and from San Pedro School will be based on the following rates:

21-passenger mini-bus
$400.00 4-hour minimum (15% discount)
$75.00/hour add’l service beyond initial 4 hours.

56-passenger motorcoach
$505.00 4-hour minimum (15% discount)
$95.00/hour add’l service beyond initial 4 hours. (10% discount)

Exhibit A - Memorandum of Understanding (MOU)

Cost of services for the year is estimated at $35,000 to be paid from site transportation grant.

01-9460-0-5480.00-8100-5000-095-120-000

Approval of the Memorandum of Understanding between San Rafael City Schools, San Pedro and Marin Airporter Charter and Tours for parent transportation to school events for 2018-2019 school year.

This item presents a Memorandum of Understanding between San Rafael City Schools and Marin County Office of Education to Provide Math Consultation Services between July 1, 2018-June 30, 2019, for recommended approval. 

Current Consideration: The Memorandum of Understanding between Marin County Office of Education and San Rafael City Schools for the purpose of implementing sustainable, cohesive professional development for the district coaching staff.

Marin County Office of Education will provide the following scope and sequence of work between July 1, 2018 and June 30, 2019:

• Consultation services with Eileen Smith for the purpose of increasing the mathematical skills,
  instructional practices, and coaching strategies of the District coaching staff.
• Services shall be based on a daily rate of $1,000. 
• Daily rate to include prep time.
• Services shall not exceed a total of eight days for the 2018-2019 school year.

Exhibit A - MOU Between San Rafael City Schools and Marin County Office of Education

Cost of consultation services not exceed $8,000 to be paid from unrestricted funds.

01-0000-0-5840.00-1110-2140-700-240-000 

Approval of the MOU with MCOE to Provide Math Consultation Services

This item presents a Memorandum of Understanding between San Rafael City Schools and Marin County Office of Education for participation in the Marin County Coaching Consortium between July 1, 2018-June 30, 2019, for recommended approval.

Current Consideration: The Memorandum of Understanding between Marin County Office of Education and San Rafael City Schools is for the purpose of countywide participation in the Marin County Coaching Consortium.

Marin County Office of Education agrees to provide Coaching Services as follows:
• Goal setting
• Development of coaching skills focused on differentiated coaching and motivational inquiry techniques
• Opportunities to reflect on coaching skills and monitor progress towards goals
• Time to learn from and share strategies with coaches from various districts throughout the county
• Focus on developing skills to facilitate professional learning communities

Exhibit A - MOU Between San Rafael City Schools and Marin County Office of Education

Cost of participation is not to exceed $1,250 to be paid from Title II funds.

01-4035-0-5840.00-1110-2140-700-240-000

Approval of Memorandum of Understanding between San Rafael City Schools and Marin County Office of Education for participation in the Marin County Coaching Consortium between July 1, 2018-June 30, 2019.

This item presents the Independent Contractor Agreement for Special Services between San Rafael City Schools and Kelli Leavell of Making A Difference, Inc., for seven days of professional development during the 2018-2019 school year, for review and recommended approval. 

Background: 
Kelli has worked with the Marin Community Foundation for the past several years as part of the P3 initiative and has provided extensive support and professional development for Bahia Vista, Venetia Valley, and San Pedro as part of that work. Kelli Leavell is the President and Co-founder of Making a Difference Inc., an educational consulting firm.  She is also the co-author of Making a Difference: 10 Essential Steps to Building a Pre-K – 3 System.  

Current Consideration: Kelli Leavell will be delivering seven days of professional development and coach support to continue the work in the areas of TK Scope and Sequence project and Newcomer Scope and Sequence project. This work will build on the work done by newcomer teachers last year and increase alignment between newcomer classes throughout the district and within schools to better support newcomer students as they transition from newcomer classes. 

Exhibit A - Independent Contractor Agreement for Special Services

Cost of services is estimated at $17,600 to be paid from Title II funds.

01-4035-0-5840.00-1110-2140-700-240-000

Approval of the Independent Contractor Agreement for Special Services between San Rafael City Schools and Kelli Leavell of Making A Difference, Inc., for seven days of professional development during the 2018-2019 school year.

This item presents a Memorandum of Understanding between San Rafael City Schools and Parent Services Project Inc. Family Engagement Services for Leaders for Change: Protective Factors in Action Family Leadership Training, September 2018 through February 2019, for recommended approval.

BACKGROUND: The District has a strong and successful collaborative partnership with Parent Services Project (PSP).  Over many years individual sites and the district have engaged PSP to assist, support and train parents and families how to support their children in school.  

PSP is aligned with and supports our district-wide cultural proficiency to deliver high-quality, bilingual services to our Spanish-speaking families living in poverty; services include institutional literacy, parenting skills, parent leadership development, child development, especially children ages birth to five years, and much more.

PSP's research based programs support  the development and deepening of parent understanding of  the critical impact that parent participation has on the success of students.  When families are involved and engaged in the organizational processes of schools and  participate in the available programs, student success is greatly enhanced.

CURRENT CONSIDERATIONS: The MOU between Parent Services Project (PSP) and San Rafael City Schools (SRCS) is for the purpose of conducting the Leaders for Change: Protective Factors in Action leadership training series to support increased family engagement and leadership activities September 2018 through February 2019. 

Exhibit A - Memorandum of Understanding between Parent Services Project and San Rafael City Schools

Cost of services is $26,900  will be split between Elementary and High School Districts and paid from Title I funds.

Elementary District $20,175
High School District   $6,725

01-3010-0-5840.00-1110-2490-700-240-000

Approval of the Memorandum of Understanding between San Rafael City Schools and Parent Services Project Inc. Family Engagement Services for Leaders for Change: Protective Factors in Action Family Leadership Training, September 2018 through February 2019.

This item presents the School Instructional Minutes and Bell Schedules for 2018-2019 school year, for recommended approval.

BACKGROUND:  The California Education Code requires that school districts comply with the following instructional minutes time requirements or the number of instructional minutes offered by the districts in 1982-83, whichever is greater, as well as the number of school days each year. 

CURRENT CONSIDERATIONS:   Each fiscal year, the governing board is asked to approve both the school calendar and the bell (class) schedules. District staff has calculated the instructional days and minutes for each school to ensure compliance with the statutory instructional time and school day requirements. Instructional minutes and bell schedules for each school are attached:

Elementary District:

Bahia Vista (Exhibit A)
Coleman (Exhibit B) 
Davidson (Exhibit C)
Glenwood (Exhibit D)
Laurel Dell (Exhibit E)
San Pedro (Exhibit F)
Short School (Exhibit G)
Sun Valley (Exhibit H)
Venetia Valley (Exhibit I)

High School District:

Madrone (Exhibit J)
San Rafael High (Exhibit K)
Terra Linda High (Exhibit L)

Approval of School Instructional Minutes and Bell Schedules for 2018-2019 school year.

This item presents the Agreement for Services with Flippen Group, L.L.C., for Capturing Kids' Hearts staff development at Davidson Middle School, for recommended approval. 

BACKGROUND:Teachers can’t always control what comes into their classrooms. Capturing Kids’ Hearts shows them how to create high-achieving centers of learning by strengthening students’ connectedness to others through enhancing healthy bonds with their teachers and establishing collaborative agreements of acceptable behavior.

Capturing Kids’ Hearts is a process that is working in thousands of classrooms across the country to provide the strategy and training for teachers and administrators to achieve success in today’s classrooms.

The primary focus of Capturing Kids’ Hearts is to develop healthy relationships between members of a school’s educational community and to teach effective skills that help participants:

• Develop self-managing classrooms and decrease discipline issues through innovative techniques such as a social contract
• Decrease delinquent behaviors such as disruptive outbursts, violent acts, and drug use
• Utilize the EXCEL Teaching Model™ and reinforce the role of emotional intelligence in teaching
• Build classroom rapport and teamwork to create a safe, trusting learning environment
• Develop students’ empathy for diverse cultures/backgrounds
• Increase classroom attendance by building students’ motivation and helping them take responsibility for their actions and performance

CURRENT CONSIDERATION:  This item presents for Board approval of the Agreement for Services with Flippen Group, L.L.C., for Capturing Kids' Hearts Staff Development at Davidson Middle School for School. The Flippen Group will provide Capturing Kids'Hearts professional development for Davidson Middle School staff on August 3-14, 2018. (Exhibit A)

Cost of training to be paid from site funds not to exceed $26,000 for services and travel.

Approval of the Agreement for Services with Flippen Group, L.L.C., for Capturing Kids' Hearts staff development at Davidson Middle School.

This item presents an Agreement for Services between San Rafael City Schools, Coleman and Cooperative Adventures during 2018-2019 school year, for Board review and recommended approval.

Background: This unique program is a true, one-of-a-kind team building opportunity for students and staff through the work of Dave Nettell. With the implementation of the Common Core Standards and 21st Century learning skills, learning to get along with each other, improve communication skills and finding ways to create risk-free environments have risen to the top of teachers’ priority lists. Dave Nettell, educational consultant, brings professional development to staff and students though classroom based challenges that make us all think about our behaviors and how we can help students understand how to make the most of their decision making, bring out the best in others, and promote social critical thinking skills all at the same time. Dave works individually with each teacher and grade level team to customize his work with students. He also provides follow up professional development for parents and support staff.

Current Consideration: Cooperative Adventures will be providing teacher and staff professional development, student and parent education training during the 2018-2019 school year.

Exhibit A - Agreement for Scope of Work

Cost of services not to exceed $14,000 to be paid from site funds.

01-0000-0-5840.00-1511-1000-0910-120-000

Approval of Agreement for Services between San Rafael City Schools, Coleman and Cooperative Adventures during 2018-2019 school year.

This item presents an Independent Contractor Agreement for Special Services for the After School Education and Safety Program (ASES) Schools: Bahia Vista, Coleman, Davidson Middle, Laurel Dell, San Pedro, Short and Venetia Valley with Bay Area Community Resources (BACR) for the 2018-2019 School Year, for recommended approval.

BACKGROUND:  Each year, since 2000, SRCS has received After School Education and Safety Program (ASES) grant state funding to operate after-school programs at six schools:  Bahia Vista, Coleman, Laurel Dell, San Pedro, Venetia Valley and Davidson. ASES was recertified in 2006 as part of the larger Proposition 49 funding initiative granted by the state. San Rafael applied for ASES funds to Short School in 2011 and the application was approved. Beginning in the 2016-17 school year, Coleman Elementary was added to the contract with Bay Area Community Resources.

The SRCS Learning and Enrichment Afterschool Programs (LEAP) are coordinated and monitored by Jennifer Lynch. Each participating school has a site coordinator, program leaders and community volunteers. Site coordinators and program leaders are employees of Bay Area Community Resources. The site coordinator's responsibility is to coordinate all aspects of the program. The coordinators are responsible for training, placing and supervising after school program leaders and volunteers, to maintain an accurate budget, to develop quality programming as defined by the CDE and meet attendance goals. These coordinators work closely with site administrators to ensure alignment of the school day programs and the after-school program.

California Education Code sections 8483.7(a)(7) and 8483.75(a)(4) require After School Education and Safety (ASES) programs to obtain a local contribution of cash or in-kind local funds equal to not less than one-third of the total grant amount. The code allows the facilities or space usage to fulfill not more than 25 percent of the required local match. Our collaborative agencies are providing the majority of the in-kind contributions through staffing and materials for this grant, as well as training and technical assistance from site staff.

CURRENT CONSIDERATIONS: This agenda item presents for Board approval of Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR). 

Exhibit A

Cost of services not to exceed $856,400.00 to be paid from ASES grant funds 

Approval of Independent Contractor Agreement for Special Services for the After School Education and Safety Program (ASES) Schools: Bahia Vista, Coleman, Davidson Middle, Laurel Dell, San Pedro, Short and Venetia Valley with Bay Area Community Resources (BACR) for the 2018-2019 School Year.

This item presents Professional Services Agreements between San Rafael City Schools and UC Berkeley History-Social Science Project for teacher professional development at Madrone and San Rafael High Schools during the 2018-2019 school year, for Board review and recommended approval.

BACKGROUND INFORMATION:  
The UC Berkeley History-Social Science Project (UCBHSSP) believes that all students deserve high-quality education.  

UCBHSSP seeks to bridge the academy and K-12 communities to help teachers strengthen their instructional practice and provide equitable educational opportunities to all students, through a model of learning, practicing, and doing.

UCBHSSP customizes professional development programs to respond to the needs of school sites in order to strengthen teacher capacity and increase student discipline-specific literacy and thinking as well as content knowledge. Through institutes, workshops and seminars, and site-based coaching, UCBHSSP facilitators work with teachers to grow their practice. Their professional development approach includes models and training for differentiating instruction to access history, with a specific focus on supporting English learners and low-level literacy students. This approach is designed through collaboration among university faculty, teacher practitioners, and literacy specialists.

Current Consideration: 
UCBHSSP proposes Professional Services Agreements with San Rafael City Schools High School district. The work is school-specific professional development in order to meet the needs for each site and discipline.

Madrone High School:      Exhibit A

San Rafael High School:    Exhibit B

Madrone $26,400
01-0000-0-5840.00-1110-2140-700-240-000

San Rafael HS $24,750 (SPLIT 50%)
01-4203-0-5840.00-1514-1000-410-120-000
01-3010-0-5840-00-1514-1000-410-120-000

Approval of Professional Services Agreement between San Rafael City Schools and UC Berkeley History-Social Science Project for Teacher Professional Development at Madrone and San Rafael High Schools during the 2018-2019 School Year.

This item presents the Agreement between San Rafael City Schools, San Rafael High School and Envision Learning Partners for Professional Development Services May 2018 through August 2020, for review and recommended Board approval.

Background: San Rafael High School (SRHS) and Envision Learning Partners (ELP) will partner to accomplish two goals over the next two years.  The first is the development of a Graduate Profile (GP), a document that clearly defines the learner outcomes and delineates what every student should know and be able to do upon graduation.  The second goal is to develop a Performance Assessment System that measures student learning (as defined by the Graduate Profile) and culminates in a Defense of Learning, a student presentation of  a portfolio of student work aligned to the GP. 

SRHS will form an interdisciplinary team of teachers to carry out the project. There are three phases:  1.  creating a Graduate Profile; 2.  developing a Performance Assessment System with tasks and rubrics aligned to the GP; 3.  creating a Defense of Learning that is adapted to the learning context at SR .  2018-19 is focused on the GP and piloting rubrics and tasks for the Performance Assessment System.  2019-2020 will focus on the Defense of Learning.

Current Consideration: That the Board approval of Agreement between San Rafael City Schools, San Rafael High School and Envision Learning Partners for Professional Development Services May 2018 through August 2020. 

Exhibit A

There is no anticipated cost to the district: ELP will provide 17 days of coaching at $2,000 per day for a total of $34,000.  5 days of ½ day coaching prep and follow-up is also provided for a total of $10,000.  The total contract valued at $45,000 is paid for by the William and Flora Hewlett Foundation.  In addition, ELP will provide a $5,000 stipend for two years (total of $10,000) to pay for sub costs and/or teacher stipends.

This item presents AVID College Readiness Systems Services and Products for the High School and Elementary Districts for the School Year 2018-2019, for Board review and recommended approval. 

Background Information: AVID Secondary: AVID is a college readiness system designed to increase the number of students who enroll in, and are successful, in four-year colleges. AVID ensures that it is on the cutting edge relative to instructional strategies, support and training, and all curriculum is common core aligned.

AVID Model:  The AVID model requires that each district has a District Director at the secondary and elementary levels. At the secondary level, each site is also required to have a Site Coordinator (Designated teacher/coordinator).  The District Director oversees the program, certification and data process, and submissions along with providing support to the schools and their teams.  San Rafael City Schools has the required staff in each of these positions.

CURRENT CONSIDERATION:  The AVID secondary model has been in place for over 17 years while expanding to now include electives at all grade levels at both San Rafael and Terra Linda High Schools. The high schools continue to expand each year and will again increase AVID enrollment for next year to include more sections at the high schools. Both schools continue to work toward expanding AVID to a schoolwide system in collaboration with the core academic program. 

There are currently two Site Coordinators (Teacher/coordinator) in the secondary program, one at each high school.  There is currently one District Director (DD) to support and serve both elementary and high school districts. 

Objectives:  AVID is a program that supports the outcome that all students are college ready upon graduation, and have the skills to be successful throughout college. Davidson Middle School AVID model is the same as the secondary and includes the AVID elective. Mandates and costs are the same as those of the high schools.

Exhibit A -  Elementary School District Quote and AVID Standard Terms and Conditions
Exhibit B -  High School District Quote and AVID Standard Terms and Conditions

Funding to be from General Funds (LCFF)
01-0000-0-5860.83-1110-2140-700-240-000
Estimated cost for Avid District Leadership, Weekly Subscription, and Membership

Elementary School District                                   $7,359
High School District                                              $8,868

Elementary and High School District Totals:         $16,227

Approval of AVID College Readiness Systems Services and Products for the High School and Elementary Districts for the School Year 2018-2019.

Background:  The Secondary Curriculum Advisory Council (SCAC) has reviewed and discussed new course proposals, revised and updated high school courses of study.  Schools are continuing the process of reviewing current course outlines and revising, as appropriate, to align with the Common Core and newly updated and/or new versions of textbooks. 

There has been a shift to ensure, whenever possible, that elective courses are designed to meet the UC requirements for approval on the A-G list. There has also been a shift to not only have schools agree on new courses and textbooks, but as appropriate, to also agree to implement the same textbook at all three schools. All courses and new textbook recommendations are Common Core aligned.

Current Consideration: This first reading presents review of New Courses of Study: World Cultures P Honors, Journalism, 11th & 12th Grade English Courses for Terra Linda High School, Screenwriting/Film & Narrative Writing Course, Digital Art/Animation (GAME) Academy, Link Crew Leadership, Intermediate Algebra Class (Non-Math/Science Pathway); Revised Course of Study: Modern Language-Spanish 4P & 4HP, Engineering of Mechanical Systems; Textbooks: Pre-Calculus (Advanced Math Concepts) by McGraw Hill Education Staff.  Publisher: Glencoe McGraw Hill 2014, Intermediate Algebra by Bittinger. Publisher: Pearson  2018, StudySync by McGraw Hill Education Staff.  Publisher: BookheadEd Learning, LLC 2018, Fuel Education. Publisher: Fuel Education, LLC 2018.

Over the course of the 2017-2018 school year, teachers from Davidson Middle School and Venetia Valley K-8 piloted two different online English/Language Arts programs, Amplify and StudySync, as part of a State materials adoption.  After months of research, teachers at both sites overwhelmingly chose StudySync by McGraw Hill Education.

Exhibit A - New Courses of Study, Revised Courses of Study, New Textbooks
Exhibit B - Site Specific Use of Materials

The Board is presented with an Agreement for continued services with North Bay Security Group for the 18/19 school year. 

BACKGROUND: Reducing chronic absenteeism is an action identified in both SRCS LCAPs under Goal 5.  SRCS staff have determined that partnership with North Bay Security Group (NBSG) has been an effective intervention to support this work.

North Bay Security Group (NBSG) will continue to support San Rafael City Schools' anti-truancy work by attending all School Attendance Review Board (SARB) meetings, School Attendance Review Teams (SARTs) when requested by sites, and home visits upon request by site administrators and Central Services Office staff.  

Approval of Agreement with NBSG for services in the 18/19 school year.

The Board is presented with an out-of-state travel request for Dr. Watenpaugh to attend the Marin Promise/ Cradle to Career convening, for recommended approval. 

BACKGROUND:
The StriveTogether National Convening is October 10-12, 2018 in Seattle, WA. The Cradle to Career Network Convening is an interactive and informative opportunity to ensure that network partners like the Marin Promise Partnership are maximizing the resources to build capability and capacity to best serve the learners in our communities.

This year Marin Promise will be presenting two workshop sessions.  Executive Director Ann Mathieson has requested that the superintendent attend and serve as one of the presenters.

We will also attend a number of educational sessions that are directly applicable to the work of improving educational outcomes in our community and provide the opportunity for them to network with a variety of colleagues from around the nation. The entire conference is tailored to partnership staff, school partners, leadership table members and investors in cradle to career work."

CURRENT CONSIDERATION:
Staff recommend approval of the out-of-state travel for Superintendent Watenpaugh to attend the StriveTogether National Convening.  

Related expenses for ravel, lodging and convention dues will be split between ESD/HSD from the superintendent's travel account:

SACs:

01-0000-0-5200-00-0000-7150-700-280-000  

50% ESD/50% HSD

Approval of the out-of-state travel.