Board President Greg Knell, Vice President  Maika Llorens Gulati, Trustee Linda M. Jackson, Trustee Rachel Kertz, Trustee Natu Tuatagaloa

The Board is presented with Resolution No.1819-11 and No.1819-12 for the Amendment of School Developer Fees for the San Rafael City Elementary and High School Districts, for review and recommended approval. 

BACKGROUND:

Education Code Section 17620 provides for the collection and expenditure of fees based upon new residential and commercial/industrial construction using criteria that establish a district's justification for a need for such fees. At the first State Allocation Board (SAB) meeting in January 2018, Level 1 Residential Fees per square foot increased to $3.79, and the Commercial/Industrial Fee increased to $0.61.

In August of 2018, the Board approved a proposal for Cooperative Strategies to perform a Developer Fee Justification Study for the San Rafael City Elementary and High School Districts.

Cooperative Strategies has completed this Developer Fee Justification Study.  The study includes an analysis to determine if a reasonable relationship exists between new residential, commercial, and industrial development and the need for new and/or reconstructed school facilities in the San Rafael City Schools.  The study has been documented to provide the District with the justification necessary to continue to levy developer fees and increase the fee to the maximum amount allowable under the law and as authorized by Education Code Section 17620.  The report complies with new legislative requirements to date, including SB 1693 and AB 3081 requirements.

Currently, San Rafael City Schools levies developer fees and the total combined fees are:

 Residential   $3.36 per square foot       

Commercial    $0.54 per square foot

When these fees are collected from Developers, they are split between the San Rafael High School District and either the San Rafael Elementary School District or the Dixie Elementary School District as follows:

San Rafael Elementary School District

RESIDENTIAL

$2.32 per sq. ft.

COMMERCIAL                                                  

$0.37 per sq. ft.

San Rafael High School District

RESIDENTIAL

$1.04                                

COMMERCIAL

$0.17

CURRENT CONSIDERATIONS:

A Public Notice announcing this meeting, pursuant to Government Code Section 66016(a), was published in the Marin Independent Journal on September 6  and September 12 of this year and was mailed to all persons who requested such notice. The study has been available for public inspection since September 5th and was noticed in the Board agenda for the regularly scheduled Board Meeting on September 17th.

Pursuant to the authority of Education Code Section 17620, the State Allocation Board has established the allowable maximum fee on Level1 (Basic Fee) residential development to be $3.79 per square foot and $0.61 for Commercial/ Industrial.  This represents a total increase of $0.31 residential and $.05 commercial that is split between the High School and Elementary School Districts.

Based on the Cooperative Strategies Developer Fee Study it is recommended that the District charge the following fees:

San Rafael Elementary School District:

RESIDENTIAL

$2.62 per sq ft for Single Family Detached

COMMERCIAL                                                  

$0.42 per sq ft for Retail, Office, Research and Development, Industrial/Warehouse/Manufacturing and Hospital

$.245 per sq ft. for Hotel/Motel

$.014 per sq ft. for Self Storage

San Rafael High School District:

RESIDENTIAL

$1.17 per sq. ft. for Single Family Detached

COMMERCIAL

$0.19 per sq ft for Retail, Office, Research and Development, Industrial/Warehouse/Manufacturing and Hospital

$.124 per sq ft. for Hotel/Motel

$.006 per sq ft. for Self Storage

Approval of Resolutions # 1819-11 and #1819-12 to amend the San Rafael City Schools Developer Fees pursuant to the authority of Education Code Section 17620. 

Approval of Resolution No.1819-11 and No.1819-12 for the Amendment of School Developer Fees for the San Rafael City Elementary and High School Districts.

Staff will provide a brief summary on Writers' Workshop/ Teachers' College

Deputy Superintendent Mayra Perez will present information about this year's DELAC meetings. 

Assistant Superintendent Doug Marquand will present enrollment update and projections for the Elementary and High School Districts for 2018-19. 

An update related to bonds and Capital Facilities Program will be provided.

The Board is presented with Amendment 2 to Lease-Leaseback Agreements for the Venetia Valley Elementary School Project.

RATIONALE:

In accordance with Education Code 17406, et seq., the SRCS Board selected the Lease-Leaseback Project Delivery Method for the SRCS Elementary School projects, including the Venetia Valley Elementary School Project, adopted Best Value Methodology for evaluating proposals received in response to its Request for Qualifications and Proposals (“RFQ/P”) for the Elementary School projects, and engaged in Lease-Leaseback procurement by issuing the RFQ/P.  Alten Construction (“Alten”) was selected for Venetia Valley.  The Board approved Site and Facilities Leases and Pre-Construction Services with Alten for the Venetia Valley project at its meeting in February 2018.

CURRENT CONSIDERATIONS:

The first phase of the work at Venetia Valley, the Interim Housing has been completed and is now occupied by students and staff.  The second phase of work at the site is “Increment 1: Abatement, Demolition, Utilities and Site Work.“ This phase of work has now been approved by the Division of State Architect.  Alten has completed subcontractor bidding and development of a Guaranteed Maximum Price (“GMP”) for the Increment 1 of the project.  Amendment 2 to the Facilities Lease, including Exhibit C are attached and recommended for approval.  Exhibit C contains the General Conditions and GMP for the Increment 1 project. 

$5,319,290, for Increment 1.  Funded by the Measure A Bond.  The current estimated total Construction cost of the project including this Increment 1 and Increment 2: New Classrooms and MPR Construction with Site Work, as included in Alten’s GMP calculations is $27,826,197.   The District’s total construction budget for the Venetia Valley Project including all Contingencies is $25,274,675.  District staff, Construction Managers and Alten are working to Value Engineer the project to reduce $2,551,522 in building costs.  Future work planned at the site may need to be reduced in scope in order accomplish this high priority major project.  

Budget/SACS Code(s): 

21-9010-0-6200-00-0000-8500-092-000-486 (VV- Replacement Classroom Wings)

21-9010-0-6200-00-0000-8500-092-000-492 (VV- MPR)

Approval of Amendment 2 to the Facilities Lease, including Exhibit C, of the Lease-Leaseback Agreements with Alten Construction, Inc. for the Venetia Valley Elementary School Construction Project. 

The Board  is presented with Amendment 2 to Lease-Leaseback Agreements for the San Pedro Elementary School Project.

RATIONALE:

The second phase of construction of the San Pedro project is Increment 1b and Increment 2a: Utilities and Modular Buildings.  This portion of the work is ready for construction.  The District needs to amend the Facilities Lease to accomplish this work.

In accordance with Education Code 17406, et seq., the SRCS Board selected the Lease-Leaseback Project Delivery Method for the SRCS Elementary School projects, including the San Pedro Elementary School Project, adopted Best Value Methodology for evaluating proposals received in response to its Request for Qualifications and Proposals (“RFQ/P”) for the Elementary School projects, and engaged in Lease-Leaseback procurement by issuing the RFQ/P.  Jeff Luchetti Construction (“JLC”) was selected for San Pedro.  The Board approved Site and Facilities Leases and Pre-Construction Services with JLC for the San Pedro project at its meeting in February 2018.  In addition, the Board approved an Independent Consultant Agreement for JLC Modular Design Services for the new modular buildings at San Pedro at a subsequent meeting. 

CURRENT CONSIDERATIONS:

The second phase of work at the site is “Increment 1b and Increment 2a: Site Utilities and Modular Buildings.”  This phase of work has been approved by the Division of State Architect. It includes site utilities and modular building construction of the new Administration Building and Classroom Buildings.  JLC has completed subcontractor bidding and development of a Guaranteed Maximum Price (“GMP”) for the Increment 1b and Increment 2a project.  Amendment 2 to the Facilities Lease, including Exhibit C are attached and recommended for approval.  Exhibit C contains the General Conditions and GMP for the Increment 1b and Increment 2a project. 

$7,504,199, for Increment 1b and Increment 2a.  Funded by the Measure A Bond.  The anticipated total Construction cost of the project, as included in JLC’s GMP calculations is $11,877,880.   The District’s total construction budget for the San Pedro Project including all Contingencies is $12,848,193.  The project is within budget.

Budget/SACS Code:

21-9010-0-6200-00-0000-8500-095-000-480

Approval of Amendment 2 to the Facilities Lease, including Exhibit C, of the Lease-Leaseback Agreements with Jeff Luchetti Construction, Inc. for the San Pedro Elementary School Construction Project. 

Capital Facilities staff is recommending consideration and  approval of Change Order No. 1 to the Contract of Fort Bragg Electric for the San Rafael High School Interim Housing project.

Changes to the work on District Facilities projects which are negotiated during construction require approval by the Board of Education.   

Background:

The San Rafael High School Interim Housing Project is nearly complete at this time.  During the course of the work there have been necessary changes in scope which have cost and time impacts.  Preliminary approval has been negotiated in the field to keep the project moving.

Current Considerations:

Change Order No. 1, attached, consists of two Potential Change Orders (“PCO’s”).  The specific scope of each PCO is noted on the Change Order document.  In general, the additional work is related to:  differing site conditions resulting in credits to the contract.  In the first item, PCO 1, Electrical feeds were revised from an underground feed to an overhead feed due to the presence of other utilities.  In the second item, PCO 2, the gas service which was to be run for the gas kiln was eliminated in favor of electrical to run the new electric kiln. 

($29,008.61).  Adjusted contract amount with Change Order #1:  $744,711.39.

Budget/SACS Code:  21-9010-0-6230-00-0000-8500-410-000-479

Approval of Change Order No. 1 to the Contract of Fort Bragg Electric for the San Rafael High School Interim Housing Project.

Changes to the work on District Facilities projects which are negotiated during construction require approval by the Board of Education.   

Background:

The San Rafael High School Demolition of Buildings K, L, M & O Project is nearly complete at this time.  During the course of the work there have changes in scope which have cost and time impacts.  Preliminary approval has been negotiated in the field to keep the project moving.

Current Considerations:

Change Order No. 1, attached, consists of two Potential Change Orders (“PCO’s”) as well as a credit to the allowance.  The specific scope of each PCO is noted on the Change Order document.  In general, the additional work is related to:  unforeseen site conditions related to the construction and foundation of the shop building (Building M).  Upon Board approval the contractor can bill for the additional work. 

$50,053.36.  Adjusted contract amount with Change Order  No. 1:  $590,053.36.

Budget/SACS Code:  21-9010-0-6200-00-0000-8500-410-000-480

Approve Change Order No. 1 to the Resource Environmental, Inc contract for the San Rafael High School Demolition of Buildings K, L, M & O Project.

The Board of Education is presented with an Independent Consultant Agreement with David R. Callahan Inspections for Inspector of Record (IOR) Services for San Pedro Elementary School.

As part of the construction oversight process and per Division of State Architect (“DSA”) requirements, San Rafael City Schools is required to provide an independent Project Inspector for all DSA approved projects. 

Background:

Originally, V. Bill Asbell was recommended to and approved by the Board of Education to serve as IOR for the San Pedro Elementary School New Classroom; Admin Building (Increment 1) Project and the Glenwood Elementary School Multipurpose Project.  Mr. Asbell notified the Capital Facilities Team that it would be in the best interest of the District if he focused his time and efforts solely on the Glenwood Multipurpose Project.  With this, an alternate inspector is needed at San Pedro to complete the IOR services on Increment 1 and additionally, to serve as IOR for the upcoming Increment 2.  Mr. Asbell will serve as IOR at San Pedro through September 2018.

The Capital Facilities Team received positive recommendations and reached out to David R. Callahan based off of his experience with the DSA and California Administrative Code, Title 24, processes for compliance with inspections, testing, and related documentation.

Current Considerations:

David R. Callahan submitted a proposal for Project Inspection services for the San Pedro New Classroom; Admin Building (Increments 1 & 2) Projects.  The proposal was presented on a time and materials basis, with an hourly rate of $100/hour is based on a total projected time necessary to complete inspection services for the projects.   

The contract history for inspections services at San Pedro Elementary School is outlined below:

Fiscal Impact:  $77,040 funded from the San Rafael City Schools, Bond Measure A.

Budget/SACS Code(s): 

21-9010-0-6220-00-0000-8500-095-000-480

Approval of Independent Consultant Agreement with David R. Callahan for Project Inspector Services on the San Pedro New Classroom; Admin Building (Increments 1 & 2) Projects.

The Board of Education is presented with an Independent Consultant Agreement with Gary Proctor for Inspector of Record (IOR) Services for Davidson Middle School and Laurel Dell Elementary School.

As part of the construction oversight process and per Division of State Architect (“DSA”) requirements, San Rafael City Schools is required to provide an independent Project Inspector for all DSA approved projects. 

Background:

Gary Proctor was recommended and approved by the Board of Education to serve as IOR for the Terra Linda and San Rafael High School HVAC Projects, as well as the San Rafael High School Stadium Project.  This recommendation was based off of his experience with the Division of State Architect (DSA) certification process for Class 1 Project Inspections and with the required California Administrative Code, Title 24, prescribed methods for compliant communications and documentation of construction inspection and materials testing. 

Current Considerations:

This item includes proposed Project Inspection services for the Laurel Dell New Construction and Modernization Project and the Davidson New Classroom Building Increments 1 and 2 Projects.  The proposals for Project Inspection Services are proposed on a time and materials basis, with an hourly rate of $100/hour and are based on an average daily assumption and encompass the total anticipated time necessary to complete inspection services for each project.   

Fiscal Impact:  $228,100 funded from the San Rafael City Schools, Bond Measure A

Budget/SACS Code(s): 

21-9010-0-6220-00-0000-8500-094-000-484 (Laurel Dell)

21-9010-0-6220-00-0000-8500-340-000-479 (Davidson)

Approval of Independent Consultant Agreement with Gary Proctor for Project Inspector Services on the Laurel Dell Elementary School and Davidson Middle School.

The Board of Education is presented with a list of authorized small construction contracts associated with the San Rafael High School Demolition Project, that require Board ratification.

In order to maintain construction schedules, it is anticipated that small supplemental construction contracts (under $15,000) will be necessary during the San Rafael City Schools Bond Program. Such contracts are timely and may require immediate district approval for execution.

Background/Current Considerations:

The Senior Director and Capital Facilities Team and High School District Construction Managers anticipate the necessity for last minute smaller construction contracts throughout the Bond Measure B Program.  The board may expect future items similar to this for each capital program building project, which will require board ratification.

The Capital Facilities Team executed the below five (5) small construction contracts that required immediate approval in order to maintain the construction schedule for the San Rafael High School Demolition Project.  

The combined cost of this work is within planned budgeting for this type of work and will be funded from the District’s Measure B bond funds.  This work will be funded from the construction budget for the San Rafael High School “New Administration, Commons, Kitchen”Project.

Budget/SACS Code(s):

21-9010-0-6220-00-0000-8500-410-000-483

Ratification of small construction contracts, associated with the San Rafael High School Demolition Project.

Staff is seeking to ratify the field approval of purchase order for the purchase of a replacement trash compactor at San Rafael High School. 

A new trash compactor is needed at San Rafael High School due to the location of the existing trash compactor and the inability to safely move it, in its fragile condition, to a new location. 

Background:

The original location of the existing trash compactor is where the CTE buildings were demolished to make room for the new Madrone, Administration, Commons and Kitchen buildings at the front of the campus.  The designer originally indicated that the trash compactor was to be moved temporarily.  Upon reviewing the plans, it was decided that the compactor should be moved to a different and permanent location.  However, due to the age and condition of the existing trash compactor, it was determined that it could not withstand a move and a new compactor would need to be purchased. 

Current Considerations:

A replacement trash compactor is essential for the day to day operations at San Rafael High School.  The new trash compactor will be delivered to its permanent location and is planned to be available when construction begins.

Financial Impact: $17,861.58  funded by the Measure B Bond funds.

Budget/SACS Code:  21-9010-0-6400-00-0000-8500-410-000-483           

Approval of the purchase of a new Trash Compactor for San Rafael High School.

Staff seeks to ratify, from the Board of Education, the field approval for a Modification to the Independent Consultant Agreement with Millennium Consulting Associates (“MECA”) for Abatement Inspection and Monitoring and Project Closeout at Buildings K,L,M,O at San Rafael High School.

The purpose of this modification was to perform the necessary inspection and monitoring of the abatement required for compliance under the California Environmental Quality Act (“CEQA”).

Background:

On December 12, 2016, the San Rafael City Schools (SRCS) Board of Education approved three firms as a qualified pool to provide Environmental services for the Capital Facilities Program, which included Millennium Consulting Associates (“MECA”). MECA has been approved for Environmental Services for Davidson Middle School, Bahia Vista Elementary School and San Rafael High School.  A MECA Contract Modification (No. 2) for limited phase 2 Environmental Site Assessment for  San Rafael High School was approved by the Board of Education on September 25, 2017.  .

The contract history for Environmental Hazmat Consulting Services at San Rafael High School is outlined below:

Current Considerations:

Modification No. 6 is for MECA was to perform the necessary inspection and monitoring as part of the Demolition/Renovation Project at San Rafael High School, specifically for Buildings K, L, M and O.  These abatement, monitoring, and testing services are required for compliance under the California Environmental Quality Act (“CEQA”). Final Documentation will be prepared by MECA for clearance documentation. The Board may expect future items similar to this for each capital program building project, which will require additional site-wide budget adjustments from related project budgets.

The proposed cost of this work is $33,130.00 and is within overall planning for this type of work.  Costs will be funded from the District’s Measure B Bond Funds. 

Budget/SACS Code: 

21-9010-0-6260-00-0000-8500-410-000-000

Approval of Modification No. 6 to the Independent Consultant Agreement for Millennium Consulting Associates.

Staff seeks review and approval from the Board of Education for Modification No. 7 to the Independent Consultant Agreement for Miller Pacific for geotechnical observation services and soil testing and classification needed for the Construction Phase of the Laurel Dell ES and Davidson MS Increment #1.

The reason for this modification is to continue with necessary geotechnical observation services and soil testing and classification for off-haul through to construction completion.

Geotechnical services were anticipated and broadly budgeted in the program budgets presented to and adopted by the SRCS Board of Education. Staff anticipates, plans and budgets for supplemental services. The Board may expect future items similar to this one for each site or capital program building project. 

Background:

On December 12, 2016, the San Rafael City Schools (SRCS) Board of Education (“Board”) approved three firms as a qualified pool to provide Geotechnical services for the Capital Facilities Program: Miller Pacific Engineering, A3GEO, and Ninyo and Moore. Miller Pacific was approved as the Geotechnical Engineer for San Rafael High School, Davidson Middle School, and Laurel Dell and Venetia Valley Elementary Schools. Modification No. 1 to the Miller Pacific Consultant Agreement added Design Level Geotechnical Services for Laurel Dell, Davidson Middle School, and Venetia Valley Elementary School.  Modification No. 7 is proposed for Construction Phase geotechnical services at Laurel Dell Elementary School and Davidson Middle School.

The contract history for Geotechnical Consulting Services at Laurel Dell Elementary and Davidson Middle Schools are outlined below:

Current Considerations:

Geotechnical staff estimated the Laurel Dell and Davidson Project with known conditions.  They will be performing on-call and additional geotechnical observation and testing requested by the project inspector and contractor along with soil sampling and waste classification for off-haul for Interim #1 at both schools.  These site visits are a requirement of DSA.  The board may expect future items similar to this for each capital program building project, which will require additional site-wide budget adjustments from related project contingency budgets.

The proposed cost of this work is a not to exceed the amount of $30,000 and is within planned budgeting for this type of work and will be funded from the District’s Measure A bond funds.

Laurel Dell Budget/SACS Code:  21-9010-0-6178-00-0000-8500-094-000-000 ($15,000)

Davidson Budget/SACS Code:  21-9010-0-6178-00-0000-8500-340-000-000 ($15,000)

Approval of Modification No. 7 to Independent Consultant Agreement - Miller Pacific Engineering Group.

Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended for approval. 

Approval of Minutes of the Regular Meetings of August 13, 2018 and August 27, 2018, and the Special Study Session of August 28, 2018

This item presents to the Board and the public the opportunity to review the second reading of revisions to Board Policy and Administrative Regulation 4119.11/4219.11/4319.11 Sexual Harassment, for recommended approval.

BACKGROUND: The policy has been updated to provide a strong statement of the board's commitment to provide a safe work environment that is free of sexual harassment and intimidation and to align the process for filing complaints of sexual harassment with AR 4030 - Nondiscrimination in Employment.

The regulation has been updated to reflect NEW LAW (SB 396) which requires districts to post a Department of Fair Employment and Housing poster on transgender rights and, if the district has 50 or more employees, to provide training to supervisors regarding harassment based on gender identity, gender expression, and sexual orientation.

There is no financial impact to the district.

Approval of the Revisions to Board Policy and Administrative Regulation 4119.11/4219.11/4319.11 Sexual Harassment. 

This item presents to the Board and the public the opportunity to review the second reading of revisions to Board Policy 4200 Classified Personnel, for recommended approval.

BACKGROUND: This policy has been updated to add material formerly in the administrative regulation regarding the employment of substitute or short-term employees and to clarify that the length of service of a short-term employee must be no longer than 195 days per year. The regulation has been updated to reflect new law (AB 670) which makes playground aide positions part of the classified service in non-merit system districts.

There is no financial impact to the district.

The Board will consider approval of the new job description for Davidson Middle School Athletic Director (Stipend)

BACKGROUND:
Objective: We believe the participation in Davidson athletics helps our students build essential skills for success in school and in life. Davidson values the lessons taught by athletic participation: the pursuit of excellence, ethical and responsible behavior on the field/court and off, adherence to rules, leadership and strength of character, and sportsmanship.  Sportsmanship includes respect for one’s opponents, acceptance of victory with humility, and acknowledgement of defeat with grace.  We know that the efforts by our athletes to be their best will lead them to succeed throughout their lives. We believe that all students at this level should have full access to the DMS Athletics program.

The purpose of the Athletic Director is to coordinate and manage all athletic-related functions for Davidson Middle School (excluding school day PE programs).

This position is paid for by a $4,000 stipend for the full year

Approval for the new job description for Davidson Middle School Athletic Director (Stipend)

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

The Board will review the August 2018 warrants for ratification.

BACKGROUND:      
The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:  
Copies of summary warrant registers for all funds from August 1, 2018, through August 31, 2018, are attached. 

Ratify the ESD and HSD warrants for August 2018.

The Board is presented with the 2018-19 Parcel Tax Oversight Committee Calendar and Appointment of Committee Members, for approval.

BACKGROUND: On May 7, 2013 , a special election was held for the purpose of continuing the existing parcel tax including the ongoing annual 5% inflation factor.  The tax will be used to maintain and improve quality education, improve reading and mathematics, enhance technology and science programs, preserve small class sizes, and attract and retain quality teachers in the elementary and high school districts.

The ballot language specified that an independent Parcel Tax Citizens Oversight Committee be appointed by the Board of Education to ensure that special tax proceeds are spent for their authorized purposes and to report to the Board of Education and the public regarding the annual revenue and expenditure of such funds.

The Committee’s legal charge is to inform the Board about the expenditure of Parcel Tax proceeds.  The Committee will report directly to the Board and will be subject to the Brown Act.  The Committee is not granted any powers to determine how Parcel Tax funds may be spent, but they have the following accountability measures as outlined in the Parcel Tax Measure.

The following accountability measures, among others, shall apply to the core academic programs parcel tax levied in accordance with this Measure:

• The specific purposes of the core academic programs parcel tax shall be those purposes in the measure
• The proceeds of the core academic programs parcel tax shall be applied only to those specific purposes identified
• A separate, special account shall be created into which the proceeds of the core academic programs parcel must be deposited
• An annual written report shall be made to the Board of Trustees of the District showing the amount of funds collected and expended from the proceeds of the core academic programs parcel tax and the status of any projects or programs required or authorized to be funded from the proceeds of the core academic instruction parcel tax, as identified

CURRENT CONSIDERATION: To present a calendar of meeting dates for the 2018-19 school year and recommended appointments to the Citizens Parcel Tax Oversight Committee. 

In June 2018 Business Services contacted committee members who served at the last meeting in 2014. 
. Between June 2018 to present, the opportunity and process for the public to be considered to participate and be appointed to the Parcel Tax Oversight Committee were requested from sites, staff, community organizations, Board of Education, CSEA, SRFT, SRTA, and other stakeholders. In addition, information on the process and the application for the Committee was made available to the public on the District's website. 

All applications received to date have been reviewed for compliance with the ballot measure and staff is recommending the following individuals for the following categories to be appointed to the Parcel Tax Oversight Committee. Copies of the applications will be available for Board review.

The committee shall consist of no less than 7 and no more than 15 members.  Each member will serve for a term of three years without compensation, and for no more than three consecutive terms. Staff will continue to actively recruit for the additional 5 members over the next few weeks. 

Approval of Calendar for 2018-19 and appointment of members for the Citizens Parcel Tax Oversight Committee.

The Board is presented with an actuarial report from North Bay Pensions to provide GASB 75 Actuarial Valuation of Retiree Health Benefits as of July 1, 2017.  

BACKGROUND: For Municipalities and School Districts that provide medical, and dental benefits to retirees, changes in financial statement disclosure and liability development will be needed due to the replacement of GASB #43 by GASB #77 and GASB #45 by GASB #75. 

In compliance with GASB 45, the district contracted with Milliman Associates Inc. to complete Actuarial Reports as of January 2008, January 2010, January 2012, January 2014 and January 2016. North Bay Pensions provide the Actuarial Report for 2018. 

On June 2, 2015, the Governmental Accounting Standards Board (GASB) approved the new accounting and financial reporting Statements related to other post-employment benefits (OPEB) for state and local governments. Statement No. 75, Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions, applies to state and local government employers that sponsor OPEB. It replaces Statement No. 45 and requires governments to report a liability on the face of their financial statements for the OPEB provided. Statement No. 75 is effective for fiscal years beginning after June 30, 2017.

Under GASB 75, the district is required to have an actuarial report on the Valuation of Retiree Health Plan benefits completed every 2 years. Adjustments to the actuarial valuation are now required in the "off year" (i.e. "roll-forward" valuation). GASB 75 also dramatically expands note disclosures about assumptions and adjustments to valuation. The current GASB 45 report completed January 2016 is not compliant with GASB 75 and must be updated to stay in compliance.  

The changes in the Annual Required Contribution has increased and the 2018-19 budget have been adjusted accordingly. 

Approval of the actuarial report for GASB 75 Actuarial Valuation of Retiree Health Benefits as of July 1, 2017. 

The Board is presented with a contract with College of Marin for the Adult Education Program Newcomer/Spanish Speaking Student starting August 24, 2018, and ending December 15, 2018, for recommended approval. 

BACKGROUND: San Rafael City High School District will support the Adult Education Program Newcomer/Spanish Speaking Student during the Summer 2018 and Fall 2018 by holding two concurrent six-week courses Spanish GED preparation courses, Social Studies and Science, to serve all GED Prep Spanish students.  With these intensive, focused classes, students will be equipped to take the GED Social Studies and Science exams in Spanish and begin making progress on their educational plan of attaining a high school equivalence certificate. 

The amount of this contract shall not exceed $5,434.00 for the 2018 - 19 Summer and Fall School program. San Rafael City High School District will bill College of Marin for partial payment of Kathy Takemoto's Salary. 

Approval of Agreement with College of Marin. 

The Board will review the Budget Advisory Committee Meeting Calendars.

BACKGROUND: 
The typical budget cycle for the following school year begins in January with the Governor’s budget proposal (on or about January 10th).  During the months that follow, there are key dates and deadlines critical to the budget development process.  In order to provide the Board and community with a guide to this process, a budget development calendar is established and approved by the Board. 

Annually, Principals reach out to stakeholders including SRTA, SRFT, CSEA, parents and community members

Below are lists of members as of today per district committee:

The school sites are represented by an SRFT(HSD) or SRTA (ESD) teacher, CSEA classified employee and site administrator, who will take the information presented at each meeting back to the sites.  The purpose of the meetings is to update the committee on the budget, the Governor’s budget proposals, property tax information, economic outlook, first and second interim and major budget assumptions and to review any new information. They also will consider possible recommendations to the Superintendent for budget reductions and/or restoring critical services or programs that were previously cut.

The Elementary Budget Advisory Committee meetings were established in the 2003-2004 school year. The meeting dates are scheduled for either the second or third Thursday of the month and will be held at Davidson Middle School Library. 

The High School Budget Advisory Committee meetings were established in the 2009-10 school year. The meeting dates are scheduled on either the second or third Wednesday of the month and will be held at the Central Services Office (CSO) in the Boardroom #602.  

CURRENT CONSIDERATIONS:  To provide a calendar of dates and draft agenda items for 2018-19 regarding budget items for the current and 2019-20 fiscal year. 

COST/FUNDING SOURCE:  There is no cost associated with this meeting.

Approval of the Budget Advisory Committee meeting calendars for 18-19

This item presents a Memorandum of Understanding with 10,000 Degrees for Mentoring and Academic Services for the Education for Homeless Children and Youth at Davidson Middle School 2018-2019, for review and recommended approval.

BACKGROUND: SRCS received Education for Homeless Children and Youth Program (EHCY) grant funding from 2009 to 2012. Since the 2012-2013 school year, without continued EHCY grant funding for the district's McKinney-Vento program, SRCS has been able to continue to identify and serve large numbers of homeless students. SRCS has also maintained strong relationships with community agencies that serve homeless students and their families. However, the loss of EHCY funding in 2012 has led to several key gaps in program infrastructure, services, and collaboration with community partners.

Research shows that youth experiencing homelessness suffer poor academic outcomes and benefit from personalized interventions and support. With the additional EHCY funding for the 2016-2017 academic year, SRCS envisions a systematic, collaborative process in which regular collaboration with community partners and the provision of supplemental resources benefit homeless youth and families in the community. In this effort, SRCS can efficiently leverage counseling, academic support and other services offered by community partners in order to assist homeless students in attaining academic stability and subject matter mastery. This will be accomplished through a partnership with 10,000 Degrees in which SRCS will fund mentoring services and academic support for targeted students.

Exhibit A   

McKinney-Vento (5630)                $12,240

HSD Title I Homeless (3010)         $3,720

ESD Title I Homeless (3010)          $5000

HSD Title III (4201)                     $16,606

ESD Title III (4201)                      $16,605

Total                                             $54,171

Approval of Memorandum of Understanding with 10,000 Degrees for Mentoring and Academic Services for the Education for Homeless Children and Youth at Davidson Middle School 2018-2019.

This item presents the Board and the public with the opportunity to review the second reading of revisions to  Board Policy 6200 Adult Education, for recommended approval. 

Background: Beginning in 2018-2019 school year, SRCS Adult Education Program will offer a high school diploma alternative.  Students 18 yrs. or older will be eligible for this diploma once they complete the necessary requirements toward graduation.  Adult age students will be expected to fulfill the same core requirements as their comprehensive high school counterparts, but will have a reduced number of elective requirements needed for graduation. 

Since the first reading, the policy has been revised to include a chart of graduation requirements. 

Exhibit A - Board Policy 6200

Approval of revisions to BP 6200 Adult Education

This item presents a Memorandum of Understanding Between the Marin County School to Career Partnership and the San Rafael City Schools for Business and Education Liaisons Services for the 2018-2019 Fiscal Year, for recommended approval.

BACKGROUND:
For the past thirteen school years, the Marin County Office of Education (MCOE) and San Rafael City Schools have participated in a Partnership based on a School to Career State of California grant. Within this School to Career Partnership, the position of a Business and Education Liaison was developed. A partial list of the job responsibilities of this position includes:

Employer Engagement for Work-Based Learning
• Development of employer interest and participation in School to Career through presentations, phone contacts, meetings, workshops and written materials, and development and maintenance of employer database, or through other means, as appropriate;
• Development of specific career exploration and work-based learning opportunities, such as career speakers, workplace tours, job shadows, field studies and internships, to be made available to students both in their assigned districts and to students throughout Marin County;
• Recruitment of employers to participate in specific in-school, work-based learning or School to Career activities, such as career speakers and school-based enterprises; and
• Serving as the Partnership central point of contact for large

Student Placement
• Placement of students in career exploration and work-based learning activities such as workplace tours, informational interviews, job shadows and internships using the resources of the Marin County School to Career Partnership;
• Assisting teachers in conveying curricular requirements to employers to ensure the integration of the required activities into the work-based learning experiences;
• Monitoring of students at internship sites and in the evaluation process of workbased learning experiences;
• Recruitment and placement of students for internships at the request of employers; and
• Assisting teachers or other staff in district or feeder middle and elementary schools in the placement of students in workplace tours or job shadows, as requested.

The School to Career Business Education Liaison, working in the San Rafael City Schools, is seen as an integral position for the development of internships, business school connections, classroom work- based learning projects and the development of academies.

Exhibit A - Memorandum of Understanding between Marin County School to Career Partnership and San Rafael City Schools

The School to Career Partnership grant funds 50% of this position and the District is required to make a matching contribution for the 2018-2019 school year of $36,921.34. This amount provides a Business and Education Liaison for 30 hours per week, 196 days per year to support San Rafael High School, Terra Linda High School and Madrone High School students and will provide Partnership contact with middle schools in the district. Activities will vary depending on the time of year and the changing needs of San Rafael Elementary and High School District or the Partnership.

SACS Code: 01-9635-0-5849.00-1470-1000-800-000-000

Approval of the Memorandum of Understanding Between the Marin County School to Career Partnership and the San Rafael City Schools for Business and Education Liaisons Services for the 2018-2019 Fiscal Year. 

This item presents a contract between San Rafael City Schools, San Pedro and Young Imaginations for music and dance workshops for the 2018-2019 school year, for recommended approval.

Background: Founded in 1987, Young Imaginations provides multicultural music and dance classes in San Francisco, Marin, Sonoma, East Bay, and northern California schools. In addition, they present research-based model projects, professional development opportunities for classroom teachers and music/dance specialists, and conference presentations at state and national levels. 

Arts in the school's program includes performances for all students at the end of their sessions as well as on-going opportunities for informal and/or formal collaboration between Young Imaginations, the school and community outreach. Classroom teachers will attend classes with their students and complete an assessment at the end of the program.

Young Imaginations includes the assignment of a lead arts educator and guest artist; curriculum planning; assessment of student learning;  informal and formal collaboration with school staff;  community outreach; curriculum equipment/materials for students' use in class. 

Current Consideration: Young Imaginations will be providing multicultural music and dance sessions at San Pedro Elementary School during the 2018-2019 school year.

Exhibit A

The cost of the workshop sessions will be paid with MCF site funds not to exceed $2,160.

01-9663-5840.00-1110-1000-095-120-000

Workshop In-Kind Donation: Young Imaginations, $6,480

Approval of the contract between San Rafael City Schools, San Pedro and Young Imaginations for music and dance workshops for the 2018-2019 school year.

Requested Board approval for Change Order #001 for additional labor and materials due to remediation of the subgrade which resulted in additional labor and materials. The Board approved 3% contingency for unforeseen conditions shall be used to pay for this additional cost.

During the initial grading in preparation for installation of new field carpet and underliner, FieldTurf and Miller Pacific discovered several soft spots resulting in the need for remediation of the subgrade which resulted in additional labor and materials. 

On April 23, 2018, the Board awarded a contract to Field Turf in the amount of $1,223,537 for the artificial turf and $41,135 for the repair of the track surface. In addition, a 3% contingency in the amount of $50,000 was approved to pay for any unforeseen conditions. This Change Order #0001 in the amount of $38,629.98 to Field Turf will be paid out of this contingency and will increase the original turf contract amount to a total of $1,262,166.98.

The Board is presented with this item for approval of the contracts to Allied Construction Services, Inc. for the repair and recoating of the boys and girls locker rooms roofs at Davidson Middle School, Terra Linda Main Gym and Locker Rooms roofs and Sun Valley School Building C roof. 

BACKGROUND:

The locker rooms at Davidson have had many issues with the existing roof. The roof has had multiple failures and repairs and is in need of repair and restoration.  Both locker rooms have chronic leaks and the roof is in very poor condition. 

The Terra Linda High School roof on the east side of the gym has been picked at by birds and degraded with time and weather.  The roof has had multiple failures and repairs and is in need of repair and restoration. The locker room roof has had multiple failures and repairs and is in need of replacement.

Sun Valley Building C has had many issues with the existing roof. The roof has had multiple failures and repairs and is in need of repair and restoration.  The area on the hillside of the building has chronic leaks and the rest of the roof is in very poor condition. 

CURRENT CONSIDERATIONS:

In all cases and based upon the condition the existing roofs, it was deemed most appropriate to go over the existing roof with single ply membrane as required and to recoat the existing roof where appropriate, with the exception of Terra Linda High School Main Gym roof which will include Dens Deck, crickets and single ply membrane as required.  

COST/FUNDING SOURCE: Deferred Maintenance

Davidson Middle School Locker Rooms $28,862

14-0000-0-6200.00-0000-8517-340-255-000

Terra Linda High School Main Gym $ 4,250, Locker Rooms: $148, 261.00

14-0000-0-6200.00-0000-8517-411-255-000

Sun Valley School Building C $33,216

14-0000-0-6200.00-0000-8517-096-255-000

10% Reserved Contingency for Unforeseen Conditions HSD $14,826 ESD $6,207

Approval of contract to Allied Construction Services for roof repairs to Davidson Middle School, Terra Linda High School, and Sun Valley Elementary School.  

The Board is presented with this item for approval of the contract to State Roofing Systems, Inc. for the re-roofing of the Terra Linda Auto Shop and repair and recoating of the Early Intervention Facility. 

BACKGROUND:

The Old Galinas Early Intervention Facility has had many issues with the existing roof. The roof has had multiple failures and repairs and is in need of repair and restoration.  The area above the kitchen and break room have chronic leaks and the rest of the roof is in very poor condition. 

The Terra Linda High School Auto Shop has had many issues with the existing roof. The roof has had multiple failures and repairs and is in need of replacement. 

CURRENT CONSIDERATIONS:

Based upon the condition of the existing roof of the Terra Linda High School Auto Shop it was deemed most appropriate to go over the existing roof with a single ply membrane roofing system. 

Based upon the condition of the existing roof at the Old Gallinas Early Intervention Facility it was deemed most appropriate to go over the existing roof with single ply membrane as required and to recoat the existing roof where appropriate.  

COST/FUNDING SOURCE: Deferred Maintenance

Terra Linda High School Auto Shop: $47,082.00  

14-0000-0-6200.00-0000-8517-411-255-000

Old Gallinas Early Intervention Facility: $43,573.00

14-0000-0-6200.00-0000-8517-632-255-000

10% Reserve Contingency for Unforeseen Conditions HSD $4,708 ESD $4,357

Approval of the contract to State Roofing Systems for re-roofing and repairs to Terra Linda High School and Old Gallinas Early Intervention Facility

This item presents the opportunity for the Board and the public to review technical amendments to the 2018-19 year of the 2017-2020 Local Control Accountability Plan for the San Rafael Elementary School District, for recommended Board approval. 

Background: 
The LCAP is a plan that creates a comprehensive path to guide how a district and its schools support student success. It is intended to be a document that is brief, easy to understand, and contains key information about how the District plans to address state and local priorities for student success. 

The LCFF and LCAP intentionally allow districts the flexibility and authority needed to serve students based on specific need and local context. The very structure of LCAP reinforces the idea that one size does not fit all.

Current Consideration: 
The technical amendments to the LCAP represent SRCS’ response to feedback provided by the Marin County Office of Education. 

The SRCS LCAP was approved by the Board on June 27, 2018, and was forwarded to the Marin County Office of Education (MCOE) for review. The MCOE reviews all of the county LCAPs. On August 21, 2018, SRCS received a LCAP Technical Corrections memo from MCOE. The Central Services Office staff met with MCOE to discuss the revisions required to the LCAP and the plans submitted reflect the revisions made. 

Approval of the technical amendments to the 2018-19 year of the 2017-2020 Local Control Accountability Plan for the San Rafael Elementary School District.

Background: 
The LCAP is a plan that creates a comprehensive path to guide how a district and its schools support student success. It is intended to be a document that is brief, easy to understand, and contains key information about how the District plans to address state and local priorities for student success. 

The LCFF and LCAP intentionally allow districts the flexibility and authority needed to serve students based on specific need and local context. The very structure of LCAP reinforces the idea that one size does not fit all.

Current Consideration: 
The technical amendments to the LCAP represent SRCS’ response to feedback provided by the Marin County Office of Education. 

The SRCS LCAP was approved by the Board on June 27, 2018, and was forwarded to the Marin County Office of Education (MCOE) for review. The MCOE reviews all of the county LCAPs. On August 21, 2018, SRCS received a LCAP Technical Corrections memo from MCOE. The Central Services Office staff met with MCOE to discuss the revisions required to the LCAP and the plans submitted reflect the revisions made. 

Exhibit A -Amended 2017-2020 Local Control Accountability Plan for the San Rafael High School District

Approval of the technical amendments to the 2018-19 year of the 2017-2020 Local Control Accountability Plan for the San Rafael High School District.

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests, and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

COST/FUNDING SOURCE: Total of general donation: $10,840

Approval of donations
 

The Board is presented with the 2017-18 Unaudited Actuals for the Elementary School District, for review and recommended approval.

BACKGROUND:  
In accordance with the provisions of AB 1200 and Education Code Section 41200, the Governing Board of each school district must approve an annual financial statement of all receipts and expenditures of the District for the preceding year for all funds.  The reporting format for the financial statements is established and mandated by the state (SACS Financial Reporting Software) and they must be approved and submitted to the Marin County Office of Education (MCOE) on or before September 15^th.

CURRENT CONSIDERATIONS:  
This agenda item presented for Board discussion and approval is the 2017-18 Unaudited Actuals for the Elementary School District.  Upon approval of the financial statements by the Board of Education, the SACS Reports are forwarded electronically to the Marin County Office of Education no later than September 15th for compliance review with the technical provisions of the Code Sections. MCOE is required to forward them electronically to the Superintendent of Public Instruction on or before October 15^th.  The district’s auditors will come in October to audit these financial statements.

The following reports are included in the SACS State Software:

The following is a list of the ending fund balances as of June 30, 2018:

 Each year there are fluctuations in both the revenues and expenditures for the Unrestricted and Restricted components of the General Fund.  The major reasons for the variances can be explained as follows:

Over the past two months, the staff has completed the closing process for all funds within the  Elementary School District.  The components of ending fund balance for the General Fund as of June 30, 2018, are as follows:

Approval of the 2017-18 Unaudited Actuals for the San Rafael Elementary School District.

The Board is presented with the 2017-18 Unaudited Actuals for the High School District for review and recommended approval. 

BACKGROUND:  
In accordance with the provisions of AB 1200 and Education Code Section 41200, the Governing Board of each school district must approve an annual financial statement of all receipts and expenditures of the District for the preceding year for all funds.  The reporting format for the financial statements is established and mandated by the state (SACS Financial Reporting Software) and they must be approved and submitted to the Marin County Office of Education (MCOE) on or before September 15^th.

CURRENT CONSIDERATIONS:  
This agenda item presented for Board discussion and approval is the 2017-18 Unaudited Actuals for the High School District.  Upon approval of the financial statements by the Board of Education, the SACS Reports are forwarded electronically to the Marin County Office of Education no later than September 15th for compliance review with the technical provisions of the Code Sections.  MCOE is required to forward them electronically to the Superintendent of Public Instruction on or before October 15^th.  The district’s auditors will come in October to audit these financial statements.

The following reports are included in the SACS State Software:

• Unaudited Actuals Certification
• Summary of Unaudited Actuals Data Submission
• Table of Contents
• General Fund Form 01 Unrestricted and Restricted, Expenditures by Object, Expenditures by Function  (used for publication of statistical bulletin)
• Fund forms for all other funds used by the district
• Average Daily Attendance (Form A)
• Schedule of Capital Assets (Form ASSET)
• Schedule for Categoricals (Form CAT)
• Current Expense Formula (Form CEA)
• Schedule of Long Term Liabilities (Form DEBT)
• Appropriations Limit Calculation (GANN Limit Form)
• Indirect Cost Rate Worksheets (Form ICR)
• Lottery Report (Form L)
• No Child Left Behind Maintenance of Effort (Form NCMOE)
• Program Cost Report – Allocation Factors (Form PCRAF)
• Program Cost Report (form PCR)
• Special Education Maintenance of Effort (SEMA/SEMB)
• Summary of Interfund Activities – Actuals

The following are the ending fund balances as of June 30, 2018:

Each year there are fluctuations in both the revenues and expenditures for the Unrestricted and Restricted components of the General Fund.  The major reasons for the variances can be explained as follows:

Over the past two months, the staff has completed the closing process for all funds within the High School District.  The components of ending fund balance for the General Fund as of June 30, 2018, are as follows:

Approval of the 2017-18 Unaudited Actuals for the San Rafael High School District.

The Board and community will be given an opportunity to provide public input Resolution No.1819-9 Gann Limit for the Elementary School District for the Fiscal Years 2017-18 and 2018-19.

BACKGROUND:      
In 1979, voters approved Proposition 4, a constitutional limit on governmental spending at every level in the State, including school districts.  No agency’s expenditures can exceed its Gann limit, which is adjusted annually for changes in population and the lesser of either the national Consumer Price Index (CPI) or California’s per capita personal income. 

In 1990, a constitutional amendment (Proposition 111) changed the inflation index for the Gann limit calculation, effectively raising the limit.  Additionally, the minimum funding guarantee for education (Proposition 98) was changed to reflect the growth of California’s overall economy.  Proposition 111 accomplished this by shifting the adjustment for inflation from the growth of per capita personal income, which is historically a lower amount, to the growth in state per capita General Fund revenues plus one-half percent. 

Although the combination of Proposition 111 and Proposition 98 nullified the potentially harmful effects of the Gann Limits on K-12 school agencies, they are still required to complete the calculation and conduct a “Public Hearing” on the resolution adopting the adjusted “Gann Limit” for 2017-18 and the estimated “Gann Limit” for 2018-19  The Gann Limit calculation is included in the supplemental information in the Unaudited Actuals State Reports.

CURRENT CONSIDERATIONS:    
This agenda item presents for Board approval, the Appropriations Limit Calculations, and Resolution No.1819-9 Adoption of the “Gann Limit”.  No increase to the Gann Limit is necessary (see calculations attached).

Approval of Resolution No. 1819-9 will not have a financial impact on either the 2017-18 or the 2018-19 fiscal years.

The Board and community will be given an opportunity to provide public input to Resolution No. 1819-10 Gann Limit for the High School District for the Fiscal Years 2017-18 and 2018-19.

BACKGROUND:             
In 1979, voters approved Proposition 4, a constitutional limit on governmental spending at every level in the State, including school districts.  No agency’s expenditures can exceed its Gann limit, which is adjusted annually for changes in population and the lesser of either the national Consumer Price Index (CPI) or California’s per capita personal income. 

In 1990, a constitutional amendment (Proposition 111) changed the inflation index for the Gann limit calculation, effectively raising the limit.  Additionally, the minimum funding guarantee for education (Proposition 98) was changed to reflect the growth of California’s overall economy.  Proposition 111 accomplished this by shifting the adjustment for inflation from the growth of per capita personal income, which is historically a lower amount, to the growth in state per capita General Fund revenues plus one-half percent. 

Although the combination of Proposition 111 and Proposition 98 nullified the potentially harmful effects of the Gann Limits on K-12 school agencies, they are still required to complete the calculation and conduct a “Public Hearing” on the resolution adopting the adjusted “Gann Limit” for 2017-18 and the estimated “Gann Limit” for 2018-19.  The Gann Limit calculation is included in the supplemental information in the Unaudited Actuals State Reports.

CURRENT CONSIDERATIONS:    
This agenda item presents for Board approval, the Appropriations Limit Calculations, and Resolution No. 1819-10 adoption of the “Gann Limit”, No increase to the Gann Limit is necessary (see calculations attached.)

Approval of Resolution No. 1819-10 will not have a financial impact on either the 2017-18 or the 2018-19 fiscal years. 

Approval of Resolution No.1819-10

The Board will review the District's current administrative regulation related to Use of School Facilities and discuss a new law under California Business and Professions Code 25608, which gives Governing Boards authority to  approve serving alcohol during a special event at district-owned facilities at a time when students are not present.

BACKGROUND: 
Current Administrative Regulation 1330 Use of School Facilties (Attachment #1), states in section G-7 Prohibited Uses:

"Any use which involves the possession, consumption, or sale of alcoholic beverages or any restricted substances, including, without limitation, tobacco products, vaporized or e-cigarettes, narcotics, marijuana, illegal drugs, intoxicants, on school property, or which would otherwise violate the district-wide policy prohibiting the use of tobacco or drug or alcohol products is prohibited at all times at all district facilities and property."

Under new California Business & Professions Code 25608 Alcoholic Beverages on School Premises (Attachment #2), the following provisions allow for Governing Boards to approve serving alcohol during a special event at district-owned facilities at a time when students are not present:

(a) Every person who possesses, consumes, sells, gives, or delivers to another person an alcoholic beverage in or on a public schoolhouse or the grounds of the schoolhouse, is guilty of a misdemeanor. This section does not, however, make it unlawful for a person to acquire, possess, or use an alcoholic beverage in or on a public schoolhouse, or on the grounds of the schoolhouse, if any of the following applies:

(17) The alcoholic beverages are acquired, possessed, used, or consumed pursuant to a license or permit obtained under this division for special events held at facilities owned and operated by an educational agency, a county office of education, superintendent of schools, school district, or community college district at a time when pupils are not on the grounds. As used in this paragraph, "facilities" include, but are not limited to, office complexes, conference centers, or retreat facilities.

Superintendent Watenpaugh will review the quarterly report.