Regular Meeting - SRCS Board of Education
San Rafael City Schools
October 08, 2018 6:00PM
Central Services - Boardroom
310 Nova Albion Way
San Rafael, CA 94903
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Board President Greg Knell, Vice President Maika Llorens Gulati, Trustee Linda M. Jackson, Trustee Rachel Kertz, Trustee Natu Tuatagaloa
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| President Knell convened the meeting to Public Session at 5:20 PM. |
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| Pursuant to Government Code sections 54957.6, 54957, and 48900, President Knell adjourned the Board to Closed Session at 5:21 PM. |
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| President Knell reconvened the meeting to Public Session at 6:20 PM. |
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| Mark Lubamersky led the Pledge of Allegiance. |
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Harita Kalvai, DMS reported:
- Davidson Orchestra, Marching Band, Jazz Band, and Chorus did well at Summerfest. |
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Kristine Brand, BV teacher: presented concerns on behalf of BV staff regarding the hot temperatures in the classrooms at BV on warm days; with no AC students get lethargic and have difficulty concentrating; students and teachers getting nose bleeds, nausea and headaches; M&O solutions last year to bring in swamp coolers and fans did not work and that equipment now sits in the hallways at school; teachers purchasing fans and darken curtains out-of-pocket as measures to keep the heat down; with design of school there is no cross ventilation in the rooms.
Laura Helvig, BV teacher: lack of AC at BV makes it a difficult learning environment on hot days; 2 stories, no cross ventilation or ability to open windows, little to no shade on playground; formerly worked at Coleman where doors could be opened; Coleman teachers listed AC as a priority, but were told with the design of school it was not needed; BV is a brand new school with no AC; she has developed a heat rash; 4 students have fallen asleep in class, unable to concentrate; teachers continue to bring to the attention of the district. PTA is exploring a solution that would cost $500 per classroom.
Steve Coleman, TLHS teacher: expressed thanks to the Board for prioritizing AC at TL which the site has had for a full year; it has not been forgotten or taken for granted; AC has made a world of difference for students; very measureable benefits; he expressed thanks to parents at BTSN for supporting the bond measure.
Allison Schutte, Glenwood and DMS parent: shared her recollection of board members speaking in support of Prop 5 at the last board meeting; a measure that would take property tax away from schools. |
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| That the Board receives updates from district labor leaders:
1) CSEA
2) SRTA
3) SRFT |
There were no reports at this time from CSEA, SRTA or SRFT.
President Knell requested reordering of the agenda to move item VIII.4 forward on the agenda to be the next item.
M/S/C (Llorens Gulati, Jackson) the Board voted 5-0 to approve the reordering of the agenda, by the following vote:
Greg Knell - YES
Rachel Kertz - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES
Natu Tuatagaloa - YES
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Marie Henrio, Data Analyst will present information on the California Assessment of Student Performance and Progress (CAASPP) for the ESD and HSD.
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Deputy Superintendent Mayra Perez introduced this report, the second data presentation to the Board in a series that will be brought throughout the year. She introduced Data Analyst Marie Henrio who was present to review highlights of the Smarter Balanced Assessment Consortium (SBAC) data that the state just released on Tuesday, focusing on the academic indicator over the four years the test has been administered to students.
Ms. Henrio highlighted:
- The way we look at SBAC is changing. In the past the focus was on "at" or "above" standard. Now that metric has changed and we are now looking at where results fall with respect to the "Distance From Level 3" (DFL3), the new metric scale which is a more precise measure and easier to work with. With a DFL3 calculation the distance between a students' score and the lowest scale score for the Standard Met Achievement Goal (Level 3) is measured.
- She reviewed SRCS vs. California data broadly showing percentage of all grade levels together in both English Language Arts (ELA) and Math for students who are at or exceeding standards. She then reviewed a different view of the same data by grade levels that are tested to show comparisons. The sample represents all students who are tested - approximately 3500 students.
- She then reviewed how different the DFL3 metric looks in comparison - a more precise metric that is able to show more dramatic changes from year to year.
- She presented a sample of student groups data, that for this presentation focused on Hispanic/White students, Socio Economically Disadvantaged students, and English Learners - both those still working on their fluency (EL), and those who have achieved the highest level of fluency and have been reclassified.
- In reviewing this sample as compared to "All" students, data has remained flat in both the ESD and middle school levels. At the 11th grade level demographics begin behaving differently.
Dr. Perez noted that work is being done with principals to drill down into the data to the level of individual students. She also reviewed that knowing one measure of student achievement is not enough and that other measures must be considered. Principals are sharing data with site staff for review.
Math is trending lower than ELA. Staff are looking at math and providing professional development to address the needs of students and also looking at Everyday Math to determine if it is being taught enough. She noted that reclassified students are performing well. In response to Trustee Knell's observation that there is an uptick in the data for Terra Linda math, Mr. Kerr noted that TL has been participating in CALLI math professional development to support students over the past 3 years.
Dr. Perez also noted that Illuminate, which is a tool to identify how students are doing with the standards, is being used. It provides students an opportunity to experience taking online assessments, and provides data on what students have mastered standards and those who have not. SRTA President Mary Kate Kenney commented from the audience that Illuminate is a good comparison test to SBAC.
In response to Trustee Kertz's question if there have been any "Ah-Hahs" in data review at the site level, Dr. Perez noted that principals have looked at the narrative behind the child personally, noting that interventions result in an uptick in data. Schools are also looking at chronic absenteeism and how that impacts students. There has also been a lot of discussion regarding the need for multiple student measures. Mr. Kerr noted that regarding an "Ah-hah" in the HSD, there was a significant increase in math with the integration of CALLI; only 15% of students failed to meet the standard.
Ms. Henrio responded to Trustee Jackson's questions about the random number ranges that were used on the graphs. Ms. Jackson suggested adding a"0" as a benchmark number for clarity. Trustee Jackson also commented on the data showing ELA going down significantly in grades 6-8; what is happening to 3rd-5th graders as they get to middle school and score worse. Ms. Henrio commented that is likely related to long-term English Language Learners - students left behind after others are reclassified.
Trustee Llorens Gulati noted that a graph with newcomers data would be helpful, and she would like to see data that shows the academic impact for students who have electives. Dr. Perez noted this may need more time as students were just moved out to electives. Ms. Henrio commented that the district is building a longitudinal study.
Trustee Jackson requested comparison data to the county as has been provided in the past.
President Knell asked for a breakdown of the number of newcomers at each grade level at the end of the year.
The following individual addressed the Board regarding this item:
Peter Gebbie, SRHS parent: inquiries regarding the graphs and data related to white students, and concerns similar to Trustee Jackson's about the numerical graphing; need more numerical data on the graphs to understand.
Jon Marker, community member: noted a wide variance from data represented last December; when can the community review data on the site-based level? Need data to show bright spots and track innovative programs. Dr. Perez noted that data is not available yet as the 'bright spots' last year went down this year, need more years of growth. She added that sites know how they did with SP, BV adn LD scores going up this year. |
CAASPP Data Presentation
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Staff will present information on SRCS transportation ridership, routing and expenditures.
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Assistant Superintendent of Business Services Doug Marquand provided a report on bus ridership, and expenditures, reviewing:
- Student participation numbers for home-to-school bus ridership per site.
- How many students get youth passes through Marin Transit; socio-economically disadvantaged students get free passes.
- Contract with First Student for regular education is for 12 buses with 3 additional buses on Wednesdays and minimum days; 30 AM routes and 25 PM routes; 7 routes are for the LEAP program; 1 route for the ELM program.
- Marin Pupil Transportation Agency does special education transport.
- Enrollment Department works very well with First Student to streamline routes where they can, looking at staggered bell schedules and trying to have the shortest routes they can, allowing multiple layers for route frequency.
- Concerns: when buses fall behind schedule it creates a domino effect from stop to stop; having adequate bus substitute drivers is a challenge; the fleet of buses is aging, creating occasional issues. President Knell commented on the delays of buses coming over the bridge from the First Student lot and getting tied up in traffic.
In response to Trustee Jackson's inquiry about the lack of sub drivers and reliability of the service in the future, Mr. Marquand noted that private bus companies are taking qualified bus drivers and that First Student does not have a lot of competition.
Mr. Marquand also reviewed a snapshot of bus routes and drop off times. He commented that any discussions regarding change of bell schedules would need to consider bus routes and the need for more buses which could be a challenge.
Costs for home-to-school transportation in the ESD for 17/18 were $1,027,255; estimated to be $1,072,578 in 18/19. Bus pass sales total for 17/18 - $255K; for 18/19 - $230K
Special education transportation in 17/18 for ESD was $704K, for HSD - $657K. Estimates for 18/19, in the ESD - $781K, $730K in the HSD. These expenditures come out of the general fund.
Total transportation expense in 17/18 for both ESD and HSD was $2,133,528; estimate for 18/19 - $2,354,644.
Trustee Kertz inquired about any potential for shared services with Dixie. Trustee Jackson spoke of Marin Transit's countywide efforts that are providing other districts with a break, encouraging staff to work with Robert Betts of Marin Transit. Trustee Llorens Gulati commented on whether it might make sense for the district to have its own buses.
There was comment from a member of the public regarding ramping up efforts to communicate to families about purchasing bus passes, speculating that the district is potentially missing those who ride the bus wihtout paying the bus fees. Mr. Marquand reported that in a recent bus audit there were very few students who were riding the bus without a pass.
Trustee Llorens Gulati made a motion that the discussion item XI.8 be moved up to be considered next on the agenda, it was seconded by Trustee Kertz.
The Board approved the reordering of the agenda as requested, by the following vote:
Greg Knell - YES
Rachel Kertz - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES
Natu Tuatagaloa - YES |
Transportation Report 10/08//2018
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Report and discussion on WeAreSR priorities regarding parcel tax.
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Dr. Watenpaugh provided a summary to introduce this item:
In May 2018, it was brought to the attention of the District and the Board that the Parcel Tax Citizens Oversight Committee (PTCOC) had lapsed. The ballot language for the Parcel Tax renewal included the provision that an Oversight Committee was included in the language for the HS district parcel tax, but was not included in the language for the ESD parcel tax. The District contacted legal counsel upon learning of the oversight. Counsel recommended the district reinstate the PTCOC, and bring forward annual Parcel Tax revenue and expenditure reports to the PTCOC. Reinstatement of the PTCOC committee was included in the 2018-19 HSD LCAP. The District advertised for applications for new committee members beginning in June. The Parcel Tax revenues and expenditures are in a separate special account from other District funds, and have been included in the District’s adopted budgets for 2014-15, 2015-16, 2016-17 and 2017-18. The parcel tax funds have been spent in alignment with the ballot language of the parcel tax measure. Parcel tax revenues and expenditures are reviewed and validated annually by the District’s independent auditors. The independent auditors have affirmed that these funds were appropriately spent for the years 2014-15, 2015-16 and 2016-17. The audit for 2017-18 is currently being conducted; parcel tax funds have been spent as they historically have in the prior years.
SRHS had a master scheduling glitch that resulted in approximately 90 freshmen who did not have a 3rd period. When this issue came to the attention of CSO staff that there were freshmen students having an unscheduled period in the middle of the day, it was not acceptable. The district in working with SRHS added additional elective offerings during 3rd period and made some other scheduling adjustments resulting in approx. 2/3rd of these students receiving a 2nd elective, with the other 1/3 of students having their schedules updated so that there was no longer a non-scheduled period in the middle of the day.
WeAreSR! Board members Rachel Von Doepp, Lisa Salomon and Jenn Hatch requested this item on the agenda and addressed the Board to review their concerns:
- It was discovered at the start of the school year that 90 freshmen and 50 sophomores did not have a period and did not get a second elective as requested.
- A WeAreSR! meeting was immediately called with district and SRHS leadership participation. Trustees Linda Jackson and Maika Llorens Gulati, and Director of Secondary Education Kevin Kerr attended. Thank you to the district for acting quickly; all worked together to come up with possible solutions.
-During the process and looking at funding for electives, they saw what looked like $3M in parcel tax funds that were not being spent, but later understood the funds had been spent. They looked at the language of Measure A and saw there was no information on the district website about Parcel Tax, except that it was passed.
- Concerns were brought forward about there being no PTCOC; thanks to the district for reinstating.
- Concerns over funding and the way the high school has been losing teachers and classes in past years.
- Asked the Board to take a second look at Administrative Regulation (AR) 3470 regarding the current parcel tax measure which should include the same language as the parcel tax measure.
- They want transparency as to what the parcel tax is funding; make sure since there has not been a PTCOC, that funds that are being spent are aligned with the parcel tax measure.
- Concerns about electives for DMS
- Create a full, robust schedule at SRHS
- Hope to work together with the district; they will be watching to make sure funds are spent appropriately
- Hearing from the community; need to keep lines of communication open for trust
- Parcel Tax Application was not on the website until recently; can do a better job of making it known so the public has more opportunity to participate
- Trying to get funding for SRHS to have a full rounded program and a second elective.
Trustee Tuatagaloa thanked the WeAreSR! members for coming forward and being part of the conversation. He noted that 93% of Parcel Tax funds have been spent for teachers, and 7% on other expenses; an itemized list can show the expenses tied to the language of the ballot measure. The PTCOC's role is to look at those expenditures. He noted in terms of transparency, the Board does respond to email; he encouraged anyone in the community to email the board with issues. The Board is good at following up with staff.
Trustee Jackson commented that not having a PTCOC was not right, but that has been addressed and now there is a full committee with maxed out membership. The AR was never intended to replicate everything in the ballot measure; the ESD does not mirror the HSD, but the intent was the same. The AR will be reviewed again. She thanked Ms. Von Doepp, Ms. Salomon and Ms. Hatch for being on the PTCOC, noting that their role will be to look at how funds were spent, not looking ahead at what funds will be spent on.
President Knell requested that even though the PTCOC has maxed out membership, the application should be kept up on the website, as membership sometimes wanes over time.
Trustee Kertz expressed thanks to Principal Glenn Dennis and the district for fixing the scheduling issue when it was identified. She noted that looking at the master schedule is different than the Parcel Tax.
In terms of the process to update the Administrative Regulation (AR), Trustee Tuatagaloa reviewed the process that the Board typically uses to review revisions in two readings. He noted the PTCOC can be invited to join the Board meetings when the AR will be reviewed, to be part of the process. He agreed that PTCOC membership can dwindle over time and it is a good idea to keep the application up and have outreach for membership.
Trustee Llorens Gulati thanked Ms. Von Doepp, Ms. Salomon and Ms. Hatch for being at this meeting, noting they are great leaders for SRHS. She asked now that there is a PTCOC, make sure the dates are scheduled without conflicts and on the website so all can schedule for attendance. She encouraged them to attend budget meetings, noting it is not easy to find funds when the district is deficit spending, but it is important to have the voice of parents and work with the principal.
The following individuals addressed the Board on this item:
- Peter Gebbie, SRHS parent: He received his tax assessment notice in the last few days which reflects $1734 per parcel in San Rafael to support the district's bond and parcel tax. He expressed concern; this is about public trust and parents have found out about an oversight issue from another issue at the HS. He encouraged everyone on the Board to look at Measure B, and challenged the chief budget officer to look at annual audits. Expenditures are grouped together as a total financial report. He challenged that there is a audit of the parcel tax. He noted that the bond does have an independent auditor separate from the district. He shared his opinion that major issues have been swept under the carpet, other controls need to be put into place so this will not happen again; look at procedures to put into place. He asked how the district will communicate to the public about measures that will be taken and what measures were taken to date. He requested that any response be made within the next four weeks, if possible.
Patty Gessner, SR parent: All the communication about selecting CFP, bond and parcel tax have been around the concept of this community embracing STEAM, it is a consistent theme and a priority of the community. There are worries about the parcel tax and cuts made to music programs - orchestra, and jazz that is partially funded by parents; lack of alignment with what parents are paying for; they know enrollment is going up and money is tight. She read a statement from an 'Americans for the Arts' publication regarding the benefits of the arts for students.
Trustee Llorens Gulati commented that the arts can help English learners learn the language as well. She also expressed thanks to WeAreSR! and HeadsUp for their support of music programs in the district.
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Trustee Tuatagaloa requested item #1 be pulled for discussion. Trustee Jackson pulled item #8.
Trustee Tuatagaloa made a first motion to approve the remainder of the Capital Facilities Consent Agenda, with a comment to be watchful of independent consultants in each of the project budgets, giving example of items such as the septic service which is a contract service with a recurring fee year after year over the time of the project; important for the Board to understand this. Trustee Llorens Gulati seconded the motion and the Board approved the balance of items by the following vote:
Greg Knell - YES
Rachel Kertz - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES
Natu Tuatagaloa - YES
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The Board of the San Rafael City Schools (“SRCS”) is presented with Amendment 1 to Lease-Leaseback Agreements for the Laurel Dell Elementary School New Construction and Modernization Project.
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The first phase of the Laurel Dell project: Increment 1 Abatement, Demolition, Site Work and Utilities, is ready for construction. The District needs to amend the Facilities Lease to accomplish this work. BACKGROUND: In accordance with Education Code 17406, et seq., the SRCS Board selected the Lease-Leaseback Project Delivery Method for the SRCS Elementary School projects, including the Laurel Dell Elementary School Project, adopted Best Value Methodology for evaluating proposals received in response to its Request for Qualifications and Proposals (“RFQ/P”) for the Elementary School projects, and engaged in Lease-Leaseback procurement by issuing the RFQ/P. Swinerton Builders (“Swinerton”) was selected for Laurel Dell. The Board approved Site and Facilities Leases and Pre-Construction Services with Swinerton for the Laurel Dell project at its meeting in February 2018. CURRENT CONSIDERATIONS: The first phase of work at the site is “Increment 1: Abatement, Demolition, Site Work and Utilities.” This phase of work has been approved by the Division of State Architect. It includes mobilization, site utilities—electrical, storm drains, abatement and demolition of existing buildings, site grading, and building pad preparation. Swinerton has completed subcontractor bidding and development of a Guaranteed Maximum Price (“GMP”) for the Increment 1 project. Amendment 1 to the Facilities Lease, including Exhibit C are attached and recommended for approval. Exhibit C contains the General Conditions and GMP for the Increment 1 project. Increment 2, the new buildings and modernization of the existing MPR and Classroom/Library, is currently at DSA for review. The Capital Facilities Team is engaging in a process of Value Engineering with the Increment 2 plans in order lower costs for that work.
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$1,739,298. Funded by the Measure A Bond. The anticipated total cost of the work, Increment 1 and estimated Increment 2, as included in Swinerton’s full potential GMP calculations is $12,694,075. The District’s total construction budget for the Laurel Dell Project including all Contingencies is $11,540,511. This would result in an estimated total construction budget variance, based on current anticipated costs, of -$1,153,564. An updated Measure A budget, as presented at the Board’s Study Session on October 8th, is proposed to fund this amount. Budget/SACS Code: 21-9010-0-6200-00-0000-8500-094-000-484
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Approval of Amendment 1 to the Facilities Lease, including Exhibit C, of the Lease-Leaseback Agreements with Swinerton Builders for the Laurel Dell Elementary School New Classroom and Modernization Project.
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Approval of Amendment 1 to the Facilities Lease, including Exhibit C, of the Lease-Leaseback Agreements with Swinerton Builders for the Laurel Dell Elementary School New Classroom and Modernization Project.
Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Trustee Tuatagaloa asked for cost clarification. Dr. Zaich noted that the estimate for Increment #1 and #2 if $12.6M, with a budgeted $11.5M. Trustee Tuatagaloa noted the difference of $1.2M from what was budgeted to what the recommendation is now. |
Amendment No. 1 to Facilities Lease
Amendment No. 1 to Facilities Lease Exhibit 1
Swinerton Estimate
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Capital Facilities staff is recommending approval of Change Order No. 1 to the Contract for KCK Builders for the Davidson Annex /Laurel Dell Temporary Housing project.
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Changes to the work on District Facilities projects which are negotiated during construction require approval by the Board of Education. Background: KCK Builders (KCK) was selected to perform the work at the Laurel Dell Temporary Housing Maintenance Project. During the course of the work, the Capital Facilities Team requested a proposal from KCK for emergency ceiling repair work at the Davison 10s Wing Project. Preliminary approval has been negotiated in the field to keep the project moving. Current Considerations: Change Order No. 1, attached, consists of one PCO for the work performed at Davidson Middle School. The specific scope of the PCO is noted on the Change Order document and includes repairs to the water damaged ceiling tiles. In general, the additional work is related to: “owner requested” emergency work to repair the water damaged ceiling at Davidson 10s Wing. Upon Board approval, the contractor will bill for the additional work. This scope of work will be supplemental to the original contract awarded to KCK and will be paid from surplus funds remaining in the Laurel Dell Temporary Housing Project.
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$46,487.00. Adjusted contract amount with Change Order #1: $1,171,487.00. Budget/SACS Code: 21-9010-0-6200-00-0000-8500-094-000-485
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Approval of Change Order No. 1 to the KCK Builders contract for the Davidson Annex /Laurel Dell Temporary Housing Project.
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Approval of Change Order No. 1 to the KCK Builders contract for the Davidson Annex /Laurel Dell Temporary Housing Project.
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Laurel Dell Annex CO #1
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Staff recommends approval of an Independent Consultant Agreement with Consolidated Engineering Laboratories for testing and inspection services at Venetia Valley K-8, Laurel Dell Elementary School, and Davidson Middle School. The purpose of this contract is to perform the required testing and inspection services required by the Division of State Architect (DSA).
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District facilities projects must comply with current California Building Code as regulated by DSA. Plans and specifications approved by DSA for each San Rafael City Schools (SRCS) project include requirements for testing and inspection of materials. Testing and Inspection of materials is provided by an outside firm with licensed inspectors, engineers, and certified testing facilities. The firm will provide testing required by the form DSA 103 for each project and report their results to the Project Inspector and the Architect/Engineering team. Background: The Capital Facilities team prepared and circulated a Request for Qualifications and Proposals (RFQ/P) for Testing and Inspections Services. The RFQ/P required firms to provide a Statement of Qualifications and to provide information related to costs such as hourly rates and specific testing and laboratory costs. Five (5) firms submitted statements of qualifications and proposals. They include: Signet Testing, Construction Testing Services, Consolidated Engineering, Inspection Services Inc., and Ninyo and Moore. The Capital Facilities Team evaluated the submittals and scored and ranked the firms in accordance with the criteria in the RFQ/P. All five firms were scored as highly qualified. Current Considerations: Consolidated Engineering Laboratories (CEL) had the most competitive price proposal for the three projects: Venetia Valley Elementary School, Laurel Dell Elementary School and Davidson Middle School. The Consolidated Engineering contract history is below: | Venetia Valley K-8 | | Object Code | Budget / Contract | BOE Approval | Amount | Site(s) or project | | 6260 | Budget | | | | | Venetia Valley Elementary School Site-Wide (6260) | | $229,000 | Venetia Valley K-8 | | Contract(s) | | | | | Terracon Primary Hazmat Agreement | 1/9/2017 | $32,450.00 | Venetia Valley K-8 | | Terracon Modification #1 (Design Phase) | 4/23/18 | $ 5,500.00 | Venetia Valley K-8 | | Terracon Modification #2 (Construction Phase Interim Housing) | 6/11/18 | $25,625.00 | Venetia Valley K-8 | | Current Contract Subtotal | $63,575.00 | | | Terracon Modification #4 (Construction Phase ) | 10/8/18 | $37,642.00 | Venetia Valley K-8 | | Consolidated Engineering Independent Consultant Agreement | 10/8/18 | $127,423.00 | | | Total Contracts including this Amendment | | $228,640.00 | | | Total Remaining in Budget Item 6260 | | $ 360.00 | | | Laurel Dell Elementary School | | Object Code | Budget / Contract | BOE Approval | Amount | Site(s) or project | | 6260 | Budget | | | | | Laurel Dell Main (New Construction/Modernization) | | $55,000.00 | Laurel Dell ES | | Contract(s) | | | | | Current Contract Subtotal | $ 0.00 | | | Consolidated Engineering Independent Consultant Agreement | 10/8/18 | $53,666.00 | Laurel Dell ES | | Total Contracts including this Amendment | | $53,666.00 | | | Total Remaining in Budget Item 6260 | | $1,334.00 | | | Davidson Middle School | | Object Code | Budget / Contract | BOE Approval | Amount | Site(s) or project | | 6260 | Budget | | | | | Davidson STEAM CR Bldg. | | $87,790.00 | Davidson MS | | Contract(s) | | | | | Current Contract Subtotal | $ 0.00 | | | Consolidated Engineering Independent Consultant Agreement | 10/8/18 | $36,565.00 | Davidson MS | | Total Contracts including this Amendment | | $36,565.00 | | | Total Remaining in Budget Item 6260 | | $51,225.00 | |
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$217,654. Funded from the Measure A Bond. Testing and Inspection is budgeted within each SRCS school site project and this amount is within the District’s budget for Testing and Inspection for the Venetia Valley, Laurel Dell and Davidson MS. Budget/SACS Code: 21-9010-0-6260-00-0000-8500-092-000-000 (Venetia Valley) $127,423 21-9010-0-6260-00-0000-8500-094-000-484 (Laurel Dell) $ 53,666 21-9010-0-6260-00-0000-8500-340-000-479 (Davidson) $ 36,565
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Approval of Consolidated Engineering Laboratories for Testing and Inspection Services for Venetia Valley K-8, Laurel Dell Elementary School, and Davidson Middle School.
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Approval of Consolidated Engineering Laboratories for Testing and Inspection Services for Venetia Valley K-8, Laurel Dell Elementary School, and Davidson Middle School.
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Consolidated Independent Consultant Agreement
Consolidated Proposal - DMS
Consolidated Proposal - LD
Consolidated Proposal - VV
Davidson Budget
Laurel Dell Budget
Venetia Valley Budget
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The Board of Education is presented with an Independent Consultant Agreement with David R. Callahan Inspections for Inspector of Record (IOR) Services for Venetia Valley Increment 1 Project.
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As part of the construction oversight process and per Division of State Architect (“DSA”) requirements, San Rafael City Schools is required to provide an independent Project Inspector for all DSA approved projects. Background: David R. Callahan was approved by the Board of Education on September 17, 2018 to replace V. Bill Asbell as the Inspector of Record (IOR) for the San Pedro Elementary School project. V. Bill Asbell served as the IOR at San Pedro through September 30, 2018 and David R. Callahan began project inspection services on October 1, 2018. Current Considerations: David R. Callahan submitted a subsequent proposal for Project Inspection services on the Venetia Valley Increment 1 Project. The proposal was presented on a time and materials basis, with an hourly rate of $100 per hour and is based on a total projected time necessary to complete inspection services for the projects. The contract history for inspections services at Venetia Valley is outlined below: | Object Code | Budget / Contract | BOE Approval | Amount | Site(s) or Project | | 6220 - Construction Inspections | Budget | | | Venetia Valley “Classroom Wings” | | $270,000 | Venetia Valley K-8 | | Contract(s) | | | Current Contract Subtotal | 0 | | | David R. Callahan Inspections | 9/17/18 | $42,800 | Venetia Valley K-8 | | Total contracts including this Proposal | | $42,800 | | | Total Remaining in Budget Item 6220 | | $227,200 | |
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$42,800 funded from the San Rafael City Schools, Bond Measure A. Budget/SACS Code(s): 21-9010-0-6220-00-0000-8500-092-000-486
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Approval of Independent Consultant Agreement with David R. Callahan for Project Inspector Services on the Venetia Valley Increment 1 Project.
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Approval of Independent Consultant Agreement with David R. Callahan for Project Inspector Services on the Venetia Valley Increment 1 Project.
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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David R. Callahan Modification No. 1
Venetia Valley Budget Sheet
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Staff recommends approval of a Testing and Inspection Services Firm for the San Pedro Elementary School Project and supplemental testing and inspection services for the Glenwood Elementary School Project.
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District facilities projects must comply with current California Building Code as regulated by the Division of State Architect (DSA). Plans and specifications approved by DSA for each San Rafael City Schools (SRCS) project include requirements for testing and inspection of materials. Testing and Inspection of materials is provided by an outside firm with licensed inspectors, engineers, and certified testing facilities. The firms will provide testing required by the form DSA 103 for each project and report such testing results to the Project Inspector and the Architect/Engineering te Background: The Capital Facilities team prepared and circulated a Request for Qualifications and Proposals (RFQ/P) for Testing and Inspections Services. The RFQ/P required firms to provide a Statement of Qualifications and to provide information related to costs such as hourly rates and specific testing and laboratory costs. Five (5) firms submitted statements of qualifications and proposals. They include: Signet Testing, Construction Testing Services, Consolidated Engineering, Inspection Services Inc., and Ninyo and Moore. The Capital Facilities Team evaluated the submittals and scored and ranked the firms in accordance with the stated criteria. All five firms were scored as highly qualified. Current Considerations: For the San Pedro Elementary School Project, three firms from the approved five were selected to provide proposals based on the drawings, specifications and DSA 103. The three firms were ISI, Construction Testing Services and Signet Testing Labs. Signet Testing Labs, Inc. had the most competitive price proposal for this project. In addition, supplemental services are required at Glenwood Elementary School to complete the DSA 103 inspections. Signet provided a proposal for such services and are recommended to complete this work as well. The Signet contract history for San Pedro and Glenwood Elementary Schools is outlined below: | San Pedro Elementary School | | Object Code | Budget / Contract | BOE Approval | Amount | Site(s) or project | | 6260 Construction Testing | Budget | | | | | San Pedro Budget | | $75,000 | San Pedro | | Contract(s) | | | | | Sensible Environmental Independent Consultant Agreement (Hazmat) | 1/9/2018 | $ 8,476 | San Pedro | | Sensible Environmental Modification No. 2 (Hazmat) | 4/23/2018 | $ 5,262 | San Pedro | | Current Contract Subtotal | $13,738 | San Pedro | | Signet Modification No. 1 | 8/8/2018 | $31,529 | San Pedro | | Total Contracts Including this Modification | $45,267 | | | Total Remaining in Budget Item 6260 | | $29,733 | | | Glenwood Elementary School | | Object Code | Budget / Contract | BOE Approval | Amount | Site(s) or project | | 6260 Construction Testing | Budget | | | | | Glenwood MPR Budget (6260) | | $75,281 | Glenwood | | Contract(s) | | | | | Sensible Environmental Independent Consultant Agreement (Hazmat) | 1/9/2018 | $12,006 | Glenwood | | Sensible Environmental Modification No. 1 (Hazmat) | 3/26/2018 | $20,275 | Glenwood | | Signet Independent Consultant Agreement | 5/29/2018 | $19,298 | Glenwood | | Current Contract Subtotal | $51,579 | Glenwood | | Signet Modification No. 1 | 8/8/2018 | $23,217 | Glenwood | | Total Contracts Including this Modification | $74,796 | | | Total Remaining in Budget Item 6260 | | $ 485 | |
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$54,746. Funded from the Measure A Bond. Testing and Inspection is budgeted within each SRCS school site project and this amount is within the District’s budget for Testing and Inspection for the Glenwood Multipurpose Room project and San Pedro ES Project. Budget/SACS Code: 21-9010-0-6260-00-0000-8500-095-000-000 (San Pedro) – $31,529 21-9010-0-6260-00-0000-8500-093-000-482 (Glenwood) – $23,217
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Approval of Modification No. 1 to the Independent Consultant Agreement for Signet Testing Labs, Inc. for testing and inspection services for San Pedro Elementary School and supplemental testing and inspection services for Glenwood Elementary School.
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Approval of Modification No. 1 to the Independent Consultant Agreement for Signet Testing Labs, Inc. for testing and inspection services for San Pedro Elementary School and supplemental testing and inspection services for Glenwood Elementary School.
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Glenwood Budget Sheet
San Pedro Budget Sheet
Signet Modification No. 1
Signet Proposal - Glenwood
Signet Proposal - San Pedro
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Staff seeks review and approval from the Board of Education for a modification to the Independent Consultant Agreement with Terracon Consultants, Inc. (Terracon) for construction phase hazardous materials services at Venetia Valley K-8, during Increment 1. The purpose of this modification is to provide construction phase services including monitoring the removal of hazardous materials during demolition.
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On January 9, 2017, the San Rafael City Schools (SRCS) Board of Education (Board) approved three firms as a qualified pool to provide Hazmat Consultant Services for the Capital Facilities Program: Millennium Consulting Associates, Sensible Environmental Solutions, and Terracon Consultants, Inc. (Terracon). Terracon was contracted to provide hazardous material surveying services at Terra Linda High School and Venetia Valley K-8. Current Considerations: The Capital Facilities Program is preparing for renovation and new construction at Venetia Valley K-8. Terracon has developed the necessary hazardous materials abatement specifications for the demolition of the existing buildings. These specifications involve the removal of hazardous materials which must be monitored and tracked. This data is required by Health and Safety Codes which are monitored by the Air Quality Management District. Terracon will monitor a specific plan implemented by the general contractor during the construction phase and will also complete hazardous materials monitoring and inspections for safety. The contract history for Terracon Consultants, Inc. at Venetia Valley K-8 is outlined below: | Object Code | Budget / Contract | BOE Approval | Amount | Site(s) or project | | 6260 (Construction Inspections) | Budget | | | | | Venetia Valley Elementary School Site-Wide (6260) | | $229,000 | Venetia Valley ES | | Contract(s) | | | | | Terracon Primary Hazmat Agreement | 1/9/2017 | $32,450.00 | Venetia Valley ES | | Terracon Modification #1 (Design Phase) | 4/23/18 | $ 5,500.00 | Venetia Valley ES | | Terracon Modification #2 (Construction Phase Interim Housing) | 6/11/18 | $25,625.00 | Venetia Valley ES | | Current Contract Subtotal | $63,575.00 | | | Terracon Modification #4 (Construction Phase ) | 10/8/18 | $37,642.00 | Venetia Valley ES | | Consolidated Engineering Independent Consultant Agreement | 10/8/18 | $127,423.00 | | | Total Contracts including this Amendment | | $228,640.00 | | | Total Remaining in Budget Item 6260 | | $ 360.00 | |
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The proposed additional compensation for Modification No. 4 is $37,642, funded from the District Bond Programs, Under Measure A. Budget/SACS Code: 21-9010-0-6260-00-0000-8500-092-000-000
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Approval of Terracon Consultants, Inc. to provide construction phase hazardous material services for Venetia Valley K-8.
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Approval of Terracon Consultants, Inc. to provide construction phase hazardous material services for Venetia Valley K-8.
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Terracon Abatement Monitoring Services Proposal
Terracon Modification No. 4
Terracon Supplemental Survey Proposal
Venetia Valley Budget Sheet
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Staff seeks review and approval from the Board for Modification No. 3 to the Independent Consultant Agreement with Sensible Environmental Solutions (SES) for proposed Hazardous Materials Survey and Design Support Services at Laurel Dell Elementary Schools. The purpose of this modification is to perform the required hazardous materials construction support services based on the Hazardous Materials Inspection Reports. This data is required by health and safety codes which are monitored by the Air Quality Management District.
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Background: On October 24, 2016, the SRCS Board of Education approved three Environmental / Hazardous Materials Consulting firms as a pool of qualified providers for the Capital Facilities Bond Measures A & B Programs. The three firms: Millennium Consulting Associates, Terracon Consultants, and Sensible Environmental Solutions, were selected based on the following criteria: experience with schools; qualifications and staff; project approach; references; and fees. On January 9, 2017, the Capital Facilities Team presented to the Board a request for assignments of these firms to specific school sites. Sensible Environmental Solutions was assigned to Glenwood Elementary, Laurel Dell Elementary, San Pedro Elementary and Short Elementary. Modification No. 1 for Supplemental Hazardous Materials Design and Construction Services for Glenwood Elementary School was approved by the Board of Education on March 26, 2018. Current Considerations: The Capital Facilities Program is preparing for renovation and new construction at Laurel Dell Elementary School. Based on the Hazardous Materials Inspection Report prepared by SES for Laurel Dell, the Capital Facilities Team requested a proposal for subsequent construction phase support services. This additional scope is based on the initial report, a review of the contract documents and the proposed project schedule. Included in this scope of work, SES will monitor a specific plan implemented by the general contractor during the construction phase and will also complete hazardous materials monitoring and daily inspections for safety. The contract history for Sensible Environmental Solutions, Inc. (SES) at Laurel Dell Elementary School is outlined below: | Object Code | Budget / Contract | BOE Approval | Amount | Site(s) or project | | 6260 Environmental Hazmat Consulting | Budget | | | | | Laurel Dell ES Hazmat (6260) Site-Wide Budget (Created from transferring Hazmat Budgets from Individual Laurel Dell Project Budgets for Site-Wide Hazmat Services) | | $ 3,500.00 (Planning) $48,000.00 (Construction) = $51,500.00 | | | Contract(s) | | | | | SES Primary Hazmat Agreement | 1/9/17 | $14,516.00 | Laurel Dell ES | | SES Modification #2 | 4/23/18 | $ 6,337.40 | Laurel Dell ES | | Current Contract Subtotal | $20,853.40 | | | SES Modification #3 | 10/8/18 | $30,266.25 | Laurel Dell ES | | Total Contract Including this Amendment | | $51,119.65 | | | Total Remaining in Budget Item 6260 | | $ 380.35 | |
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The proposed cost of this work is a not to exceed amount of $30,266.25. The proposed cost of this Modification to the Sensible Environmental Solutions, Inc. contract is within planned budgeting for this type of work and will be funded from the District’s Measure A Bond Funds. Budget/SACS Code: 21-9010-0-6260-00-0000-8500-094-000-000 (Laurel Dell ES) – $30,266.25
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Approval of Modification No. 3 to the Independent Consultant Agreement for Sensible Environmental Solutions, Inc.
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Approval of Modification No. 3 to the Independent Consultant Agreement for Sensible Environmental Solutions, Inc.
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Laurel Dell Budget Sheet
Sensible Environmental Modification No. 3
Sensible Proposal
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Staff seeks ratification from the Board of Education for the authorization of a service contract for Septic Pumping Services at San Rafael High School The purpose of this work is to provide septic pumping services on a weekly basis to the 500 gallon septic tank, located at the San Rafael High School Temporary Housing Project.
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There are four (4) temporary classrooms at San Rafael High School. The classrooms designated for Ceramics and Photography have six (6) sinks combined that are currently draining to a septic tank as there are no drain lines in the area. The septic tank holds 500 gallons of gray water and requires weekly monitoring and pumping. Background: On September 26, 2018, the Capital Facilities Team received and executed a service contract from Superior Septic Pumping Service. This contract outlines a weekly service charge for necessary septic pumping services for the 500 gallon septic tank, located at the San Rafael High School Temporary Housing Project. Current Considerations: The Capital Facilities Team proposes a one-year purchase order be executed for weekly pumping services at a fee of $350 per trip. The contract will be reviewed annually and subsequent purchase orders will be executed if necessary.
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$18,200 funded from the District Bond Program, under Measure B. The compensation for this service contract is $350.00 per trip for one year (52 trips). Budget/SACS Code: 21-9010-0-6270-00-0000-8500-410-000-479
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Ratify a service contract with Superior Septic Pumping Service for Septic Pumping Services at San Rafael High School.
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Ratify a service contract with Superior Septic Pumping Service for Septic Pumping Services at San Rafael High School.
Passed with a motion by Linda M. Jackson and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Trustee Jackson expressed thanks for moving this to the south side of the stadium, it makes a difference for the neighborhood. |
Superior Septic Service Contract
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Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Trustee Tuatagaloa pulled items #1, 3, and 9. Trustee Llorens Gulati pulled #14 and 22. Trustee Kertz commented she did not want to pull items #19 and 20, but she wanted to acknowledge and thank staff for working on the Adult Education outreach with College of Marin; very important work.
M/S/C: (Tuatagaloa, Llorens Gulati) the Board approved the balance of the Consent Agenda, by the following vote:
Greg Knell - YES
Rachel Kertz - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES
Natu Tuatagaloa - YES |
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| Board meeting minutes are presented for approval. |
Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended for approval. |
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Approval of Minutes of the Special Study Session and Regular Meeting of September 17, 2018
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Approval of Minutes of the Special Study Session and Regular Meeting of September 17, 2018
Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| In response to a speaker this evening who alleged that Board members made comments in support of Prop 5 at the September 17 Board meeting, Trustee Tuatagaloa noted that none of the Board members or the superintendent recalled any such comment made at the September 17 meeting. The minutes from the meeting were reviewed and there was only a reference to a measure on the November ballot that could be a game changer if it were passed. Trustee Tutatagaloa noted the importance of clarification because there are a lot of things being said at this time that are not factual or accurate. Trustee Jackson who made the comment at the September 17th meeting, clarified that her comment was not made in support of Prop 5, but was a warning of its potential impacts on the budget. |
Minutes - 9.17.18 Regular Meeting
Minutes - 9.17.18 Study Session
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| The Board is presented with Resolution #1819-15 Authorizing Certain Certificated Staff to Teach in a Departmentalized Setting, for recommended approval.
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| BACKGROUND: The Marin County Office of Education is assisting the Human Resources Department with making sure all Teachers are placed properly in classrooms according to their Credential(s) received.
This board item presents for Board approval Resolution #1819-15, which authorizes the assignment of a teacher holding a valid credential (other than an emergency permit), to teach any subjects in departmentalized classes in kindergarten or any grade 1 to 12, inclusive, provided the requirements of adequate knowledge have been verified under the provisions of Education Code 44258.3. |
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| None |
| Approval of Resolution #1819-15 |
Approval of Resolution #1819-15 Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Resolution 1819-15 Departmentalized HSD
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| This agenda item presents for Board approval the Administration's recommended personnel actions for the High School District.
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| Cost/Funding Source: Circumstances require extra hire for specific projects or services for the listed positions. They are funded from various categorical and site funds. |
| Approval of these Personnel actions. |
| Trustee Tuatagloa expressed thanks for the raise in rate of pay for coaches. He questioned the titles in the attachments, noting for instance there is no freshman team, yet the title reads Freshman Head Coach. He asked that this item come back after staff have clarified titles. No action was taken at this time. |
2018-2019 Fall Coaching Stipends SRHS
2018-2019 Fall Coaching Stipends TLHS
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Personnel Action ESD 10.08.2018
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Personnel Action HSD 10.08.2018
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District. Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Personnel Action JOINT 10.08.2018
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| This item presents the Memorandum of Understanding (MOU) between San Rafael City Schools Elementary and High School Districts (SRCS) and the Marin County Office of Education (MCOE) for recommended approval.
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| The Marin County Office of Education (MCOE) coordinates with SRCS to provide support services to teachers as part of a state-approved induction program. |
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| Each Participating Teacher’s cost is $2,100 for the 2018-2019 School Year |
| Approval of the attached Memorandum of Understanding. |
Approval of the attached Memorandum of Understanding. Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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1819 MCOE MOU Teacher Induction ESD
1819 MCOE MOU Teacher Induction HSD
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| This agenda item presents for Board approval the Administration's recommendation to enter into a Credential Programs Intern Agreement with Sonoma State University.
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| Providing high quality learning environments for intern teachers both assists the professional in teaching and enables the District to have a first look at up-and-coming talented professionals. |
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| Approval of this agreement. |
Approval of this agreement. Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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SSU Intern Agreement 2018-2020
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The Board is presented with a recommended appointment to the San Rafael City Schools Parcel Tax Citizens' Oversight Committee for approval.
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BACKGROUND: On May 7, 2013, a special election was held for the purpose of continuing the existing parcel tax including the ongoing annual 5% inflation factor. The tax will be used to maintain and improve quality education, improve reading and mathematics, enhance technology and science programs, preserve small class sizes, and attract and retain quality teachers in the elementary and high school districts. The ballot language specified that an independent Parcel Tax Citizens Oversight Committee be appointed by the Board of Education to ensure that special tax proceeds are spent for their authorized purposes and to report to the Board of Education and the public regarding the annual revenue and expenditure of such funds. The Committee’s legal charge is to inform the Board about the expenditure of Parcel Tax proceeds. The Committee will report directly to the Board and will be subject to the Brown Act. The Committee is not granted any powers to determine how Parcel Tax funds may be spent, but they have the following accountability measures as outlined in the Parcel Tax Measure. The following accountability measures, among others, shall apply to the core academic programs parcel tax levied in accordance with this Measure: - The specific purposes of the core academic programs parcel tax shall be those purposes in the measure
- The proceeds of the core academic programs parcel tax shall be applied only to those specific purposes identified
- A separate, special account shall be created into which the proceeds of the core academic programs parcel must be deposited
- An annual written report shall be made to the Board of Trustees of the District showing the amount of funds collected and expended from the proceeds of the core academic programs parcel tax and the status of any projects or programs required or authorized to be funded from the proceeds of the core academic instruction parcel tax, as identified
CURRENT CONSIDERATIONS: In accordance with the ballot Measure A and B, the San Rafael City Schools Board of Education hereby considers the appointment of the following individuals to serve on the San Rafael City Schools District Parcel Tax Citizens Oversight Committee: Amy Probst, Teacher currently employed with the San Rafael City Elementary School District
Sarah Buckley, Teacher currently employed with the San Rafael City Elementary School District Beth Sauls, Individual who is a parent/guardian of a child currently enrolled in the San Rafael Elementary School District
Upon approval of the three aforementioned members, this will fulfill the 15 available positions for this committee.
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There is no cost associated with this committee. |
Appoint Sarah Buckley, Amy Probst, and Beth Sauls as members of the San Rafael City Schools District Parcel Tax Citizens Oversight Committee.
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Appoint Sarah Buckley, Amy Probst, and Beth Sauls as members of the San Rafael City Schools District Parcel Tax Citizens Oversight Committee.
Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Trustee Tuatagaloa acknowledged the work that the district has done to fill the positions quickly. With regard to the comments made by a speaker this evening, challenging the Board to figure out how this is not to happen again, he noted he would like to be involved in the process. He commented when the public challenges the Board as was done this evening, we need to be responsive. |
Parcel Tax Citizens Oversight Committee List 2018-2021
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The Board is presented with an agreement for an audio-visual package to be installed in the Bahia Vista multi-purpose room, for review and recommended approval.
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BACKGROUND: Bahia Vista's Parent Teacher Association set a goal in the 2015-2016 school year to raise enough funds to have an audio and visual system professionally installed in the school's multipurpose room. After fundraising the amount needed to cover the cost of this project, PTA leadership and the school principal worked together to research local businesses and attain estimates for the project. After reviewing estimates from different companies, Bahia Vista's PTA leadership chose Audio Visual Integration's bid for the contract. Audio Visual Integration is located at 647 Francisco Blvd. East in San Rafael, California, 94901.
In addition to student assemblies and presentations, Bahia Vista hosts a significant number of parent education workshops as well as community events throughout the year. Bahia Vista also hosts the district's elementary summer school program each year. As one of the Canal neighborhood's central gathering places, there is a high need to install a full audio and visual system to best utilize the multipurpose room and to host school and community events with interactive technology.
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Bahia Vista PTA has donated the full amount for this purchase. Of the $42,362.86 purchase price, a $29,000 deposit was made from the PTA directly to Audio Visual Integrations. The remaining balance $13,362.86 will be processed through the Bahia Vista school site budget, along with the recognized donation for this AV Equipment.
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Approval of contract between Audio Visual Integration of San Rafael and Bahia Vista. |
Approval of contract between Audio Visual Integration of San Rafael and Bahia Vista. Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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AVI Audio Visual Integration Bahia Vista MPR
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The Board will review the September 2018 warrants for ratification.
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BACKGROUND:
The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged. CURRENT CONSIDERATIONS:
Copies of summary warrant registers for all funds from September 1, 2018, through September 30, 2018, are attached.
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COST/FUNDING SOURCE: Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods. A detailed listing of the monthly warrants is available for viewing in the Business Office, Room 506.
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Ratify the ESD and HSD warrants for September 2018.
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Ratify the ESD and HSD warrants for September 2018.
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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ESD September 2018 Warrants
HSD September 2018 Warrants
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The Board will consider the disposal of obsolete textbooks or equipment at Sun Valley School.
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BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner." CURRENT CONSIDERATIONS Sun Valley School has determined the following books to be obsolete: | Site | Quantity | Grade Level | ISBN# | Title
(example: HIM Science) | Good=G
Fair= F Poor =P | Obsolete= 0
Unrepairable = N Stolen= S | | Sun Valley | 23 | 3 | 978-0-544-46520-4 | HM Performance Assess | G | O | | Sun Valley | 24 | 3 | 976-0-344-59264-3 | HM Reader's Notebook | G | O | | Sun Valley | 22 | 3 | 978-0-344-86945-5 | HM Close Reader | G | O | | Sun Valley | 4 | 3 | 978-0--547-86451-8 | HM Writing Handbook | G | O | | Sun Valley | 22 | 2 | 978-0547864495 | HM Writing Handbook | G | O | | Sun Valley | 22 | 2 | 978-0544869448 | HM Close Reader | G | O |
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COST/FUNDING SOURCE: The equipment will be disposed of or recycled at no cost to the district.
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Approval of disposal of obsolete books at Sun Valley School.
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Approval of disposal of obsolete books at Sun Valley School.
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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This item presents a Memorandum of Understanding between North Bay Taxi and San Rafael City Schools, San Pedro Elementary for transportation services for family engagement during the 2018-2019 school year, for recommended approval.
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Background: North Bay Taxi has been providing professional transportation services in and around Marin County for over 17 years, with a special emphasis on community partnership with local schools and non-profits. Current Consideration: North Bay Taxi will provide transportation services for on campus school events, school emergencies when no other transportation is available, pick up sick children and parent conferences for parents and guardians of students and others in the San Pedro school community during the 2018-2019 school year. Exhibit A |
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Cost of services is estimated at $5,000 to be paid from the Transportation Grant. 01-9460-0-5840.00-1110-2495-095-120-000 |
| Approval of the Memorandum of Understanding between North Bay Taxi and San Rafael City Schools, San Pedro Elementary for transportation services for family engagement during the 2018-2019 school year. |
Approval of the Memorandum of Understanding between North Bay Taxi and San Rafael City Schools, San Pedro Elementary for transportation services for family engagement during the 2018-2019 school year. Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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This item presents a Memorandum of Understanding between San Rafael City Schools, San Pedro and Sanzuma for Farm to Cafeteria Program for 2018-2019 school year, for review and recommended approval.
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Background: Sanzuma is dedicated to increasing access to healthy food sources through a program with a focus on reconnecting communities with their environment. Sanzuma has taught garden education, environmental stewardship, nutrition education, and kids healthy cooking classes at 10 Marin County K-8 schools since 2014. The students become aware of where their food comes from, how to grow it, and what the consequences are when a person makes poor eating choices. Current Consideration: The Memorandum of Understanding (MOU) sets forth the terms and understanding between San Rafael City Schools, San Pedro Elementary and Sanzuma for the purpose of coordinating and facilitating a Farm to Cafeteria program. Sanzuma will be working in collaboration with SRCS Food Services. Exhibit A - Memorandum of Understanding (MOU)
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The cost of services not to exceed $5,000 to be paid from site funds. 01-0910-0-5840.00-1100-1000-095-120-000
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Approval of the Memorandum of Understanding between San Rafael City Schools, San Pedro and Sanzuma for Farm to Cafeteria Program for 2018-2019 school year.
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Approval of the Memorandum of Understanding between San Rafael City Schools, San Pedro and Sanzuma for Farm to Cafeteria Program for 2018-2019 school year.
Passed with a motion by Maika Llorens Gulati and a second by Linda M. Jackson. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Trustee Llorens Gulati recognized the partnership with the Sanzuma program as a good partnership that teaches students where food comes from. She expressed she wished each school could have a garden. |
Exhibit A
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This item presents a Memorandum of Understanding between San Rafael City Schools, San Pedro and Bambini Yoga Project (BYP) for Mindfulness and Yoga Program for TK, kindergarten, and fourth graders from October 1, 2018 - June 14, 2019, for review and recommended approval.
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Background: Bambini Yoga Project is a non-profit organization created to provide mindfulness and yoga programs to school children. Bambini Yoga Project seeks to help local schools bridge the gap that exists within our local school system regarding student enrichment programs. Social Emotional Learning models have been shown to improve student academic performance, increase positive decision making and behaviors, and instill confidence that moves well beyond the classroom. The integration of social emotional learning models will empower students to develop and build the skills necessary for a successful and productive future. Current Consideration: Bambini Yoga Project will facilitate weekly yoga and mindfulness classes at San Pedro Elementary School for TK, Kindergarten, and 4th grade from October 1, 2018 - June 14, 2019. The programs will involve mindfulness strategies and techniques, movement, music, games and interactive play. Exhibit A
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Cost of the Mindfulness and Yoga Program not to exceed $5,000 to be paid from site funds. 01-0910-0-5840.00-1110-1000-095-120-000
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Approval of Memorandum of Understanding between San Rafael City Schools, San Pedro and Bambini Yoga Project(BYP) for mindfulness and yoga program for TK, kindergarten, and fourth graders, October 1, 2018-June 14, 2019.
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Approval of Memorandum of Understanding between San Rafael City Schools, San Pedro and Bambini Yoga Project(BYP) for mindfulness and yoga program for TK, kindergarten, and fourth graders, October 1, 2018-June 14, 2019.
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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This item presents a Memorandum of Understanding between San Rafael City Schools, Venetia Valley and California Poets in the Schools January 23, 2019 through April 24, 2019, for recommended approval.
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Background: California Poets in the Schools empowers students of all ages throughout California to express their creativity, imagination, and intellectual curiosity through writing, performing and publishing their own poetry. They train and coordinate a multicultural network of published poets, who bring their passion and craft to public and private schools, juvenile halls, hospitals, libraries and other community settings. The purpose of the poetry workshops will be to promote and celebrate student's creativity, intuition, and intellectual curiosity through the creative writing and oral delivery of poetry. Current Consideration: California Poets in the Schools will provide 10 workshop sessions in three classrooms. Approval of Memorandum of Understanding between San Rafael City Schools, Venetia Valley and California Poets in the Schools, January 23, 2019 through April 24, 2019. Exhibit A
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Cost of services are $2,250 to be paid through Marin Community Foundation (MCF) funds. |
Approval of Memorandum of Understanding between San Rafael City Schools, Venetia Valley and California Poets in the Schools, January 23, 2019 through April 24, 2019.
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Approval of Memorandum of Understanding between San Rafael City Schools, Venetia Valley and California Poets in the Schools, January 23, 2019 through April 24, 2019.
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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This item presents an out-of-state travel for Marisela Espinosa, Bahia Vista Pre-K Teacher and Stephanie Kloos, Director of Elementary Education to attend the National P-3 Institute in Beaver Creek, Colorado, on October 22-25, 2018, for recommended Board approval.
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Background: Since the first National P-3 Institute was held in 2007 (then called the Harvard PreK-3rd Institute), increasing numbers of districts, communities, states, and organizations have begun designing and implementing P-3 approaches. Now, nearly ten years later, there exists an abundance of activity and resources devoted to P-3, but achievement gaps and opportunity gaps remain stubbornly persistent. Despite this, much has been learned about designing, implementing, and evaluating P-3 approaches. The Institute will provide opportunity for participating teams to delve into the lessons and learnings from the past decade and to refine their strategic action plans for the future. This year's National P-3 Institute will tackle issues of equity-driven decision making, Dual Language Learners, leadership, family engagement, assessment, evaluation, and more. Current Consideration: The 4-day learning experience at the 2018 National P-3 Institute will focus on aligning, integrating and, most importantly, implementing best practices from classroom to classroom, grade to grade, and school to school, across both early learning and K-3 primary grades. Marisela Espinosa and Stephanie Kloos, along with Marin County P-3 Team will travel to Beaver Creek Colorado on October 22-25, 2018, to participate in the 2018 National P-3 Institute.The institute will provide an intensive professional education opportunity for collaborative teams to deepen and extend their strategic efforts to implement P-3 approaches that create meaningful change -- specifically, approaches that improve the quality of learning opportunities for young children, birth through 3rd grade, and their families.
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Registration, travel and lodging will be paid for by Marin Community Foundation.
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Approval of out-of-state travel for Marisela Espinosa, Bahia Vista Pre-K Teacher and Stephanie Kloos, Director of Elementary Education to attend the National P-3 Institute in Beaver Creek, Colorado, on October 22-25, 2018.
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Approval of out-of-state travel for Marisela Espinosa, Bahia Vista Pre-K Teacher and Stephanie Kloos, Director of Elementary Education to attend the National P-3 Institute in Beaver Creek, Colorado, on October 22-25, 2018.
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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This item presents out-of-state travel for Justine Kuehle, San Rafael High School teacher to attend the Ashbrook Center Library Fund Seminar Readings on October 12-14, 2018 in Springfield, Illinois, for recommended approval. |
Background: The Ashbrook Center and Liberty Fund have partnered on a series of seminars for teachers of American history and government. These seminars allow a select group of teachers to gather together and have in-depth discussion about key texts and ideas relating to the topic of preserving constitutional self-government. The weekend program allow teachers of American history and government to explore the themes of liberty and responsibility throughout America’s history and constitutional tradition. Participating teachers will read a series of primary source documents, travel to a relevant historic site, and engage in conversation with a select group of colleagues over the course of a weekend. A special feature of our Liberty Fund weekend is the historical tour or experience, which enables participants to see firsthand the places where our history was made. Current Consideration: Approval of out-of-state travel for Justine Kuehle, San Rafael High School teacher to attend the Ashbrook Center Library Fund Seminar Readings on October 12-14, 2018 in Springfield, Illinois. |
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Cost of professional development, travel, meals and lodging to be paid by Ashbrook Center. Site will cover the one day substitute cost of $140.
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Approval of out-of-state travel for Justine Kuehle, San Rafael High School teacher to attend the Ashbrook Center Library Fund Seminar Readings on October 12-14, 2018 in Springfield, Illinois.
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Approval of out-of-state travel for Justine Kuehle, San Rafael High School teacher to attend the Ashbrook Center Library Fund Seminar Readings on October 12-14, 2018 in Springfield, Illinois.
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Approval of contract with College of Marin to cover part of Kathy Takemoto's Program Outreach & Support Coordinator salary for a period starting July 1, 2018, and ending December 31, 2018.
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BACKGROUND: COM was recently awarded a Proposition 39 Mini-Grant to conduct six Trades Math Refresher Workshops in the North Bay. These workshops will support students interested in trade and craft apprenticeships and careers and supports the work of the California Apprenticeship Initiative Grant (also awarded to College of Marin). The California Apprenticeship Initiative Grant will be used for the North Bay Trades Introduction Program, a 120-hour pre-apprenticeship course for adults interested in union trade apprenticeship as a career. In her role as the Program Outreach & Support Coordinator for the Marin County Adult Education Kathy Takemoto will serve as the program assistant for the Trades Math Refresher Workshops. Following are the components of the program: • Increase confidence in participating students in performing math computations common to trade apprenticeship training programs. • Reinforce math skills used and learned in the North Bay Trades Introduction Program • Review the use of math-related trade tools such as rulers, tape measures and graph paper. This grant will pay a portion of the Marin AEBG Outreach Coordinator's position (which is currently run through the San Rafael City Schools district) for the following responsibilities: • Convene and coordinate qualified teachers to develop instructional materials and teach the course • Coordinate required classrooms. Obtain the required instructional materials. • Provide marketing and outreach activities to recruit interested students. • Generate grant reports, documents, and collect data as required by the grant. • Communicate with interested students on course availability. • Serve as the program assistant and assist teachers at the workshops
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College of Marin will be billed for a total of $16, 034
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Approval of Agreement with College of Marin for a portion of Kathy Takemoto's salary.
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Approval of Agreement with College of Marin for a portion of Kathy Takemoto's salary.
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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COM Agreement of Services Kathy Takemoto Math for the Trades 2018
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The Board is presented with a contract with College of Marin to cover part of Kathy Takemoto's Program Outreach & Support Coordinator salary for a period starting July 1, 2018, and ending June 30, 2019, for review and recommened approval.
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BACKGROUND: COM was recently awarded a California Apprenticeship Initiative Grant by the State for $391,872. These funds will be directed toward instituting The North Bay Trades Introduction Program at the college. The NB Tip’s program is a component of the "Seven Program Areas" of the Adult Education Block Grant, which duties are under the scope of the Marin AEBG Outreach Coordinator. Following are the components of the program: • Make apprenticeships more accessible to a diverse group including disadvantaged youth, veterans, and women • Outreach efforts to overcome past practice where craftspeople often get into union apprenticeships because of family members with connections "You had to know a guy. People who go through this program now know a guy." • Free training includes MC3 curriculum, first aid, CPR, OSHA certification, hands-on instruction with tools and materials at union worksites and training centers. • Goals to place 65% of TIP graduates into an apprenticeship This grant will pay a portion of the Marin AEBG Outreach Coordinator's position (which is currently run through the San Rafael City Schools district). Duties include: • General bookkeeping • Contract coordination & invoicing • AEBG required data collection • Grant reporting support • Program outreach • Meeting participation • Student communication and follow up • Student tracking
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College of Marin will be billed for a total of $28,668.
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Approval of Agreement with College of Marin for a portion of Kathy Takemoto's salary.
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Approval of Agreement with College of Marin for a portion of Kathy Takemoto's salary.
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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COM Agreement of Services Kathy Takemoto NB Tips
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The Board is presented with a MOU with BACR for intern counseling services, for review and recommended approval.
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| This agenda item presents a Memorandum of Understanding with Bay Area Community Resources for intern services which include individual and group counseling, family outreach and consultation, crisis intervention and other clinical services as requested by the school administrations, for recommended approval.
Students will be offered therapeutic counseling services in an effort to improve student engagement and foster a positive school climate.
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| $10,000 in Site Based Title I Funds |
| Approval of Memorandum of Understanding (MOU) with Bay Area Community Resources (BACR) to Provide Counseling Interns to San Rafael High School |
Approval of Memorandum of Understanding (MOU) with Bay Area Community Resources (BACR) to Provide Counseling Interns to San Rafael High School Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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BACR MOU & ICA
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The Board is asked to approve an estimate from Mr. Henley to take photographs at all school sites as part of the District Image Refresh initiative.
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BACKGROUND:
As identified in the LCAP in the communication and community engagement goal, the District is rolling out its District Image Refresh initiative.
Last year, we launched our visual identity initiative so we can better highlight the high quality of instruction and programming occurring in our classrooms and schools. By improving our visual communication, we believe we will gain greater support and engagement among our SRCS community and in turn, our student achievement and programming will be positively impacted.
One major component of this initiative is updating our District and school website templates. One of the most important aspects of a website is having high-quality, eye-catching, professional photos on display. They are featured on websites in prominent areas, and contribute to viewers’ first impressions.
With that in mind, we are planning to partner with a local professional photographer to update our photo library. The photos will be used primarily for our new website templates, but also collateral materials and social media. The photo collection will include a variety of photos in various classroom and learning settings. All schools will be photographed.
CURRENT CONSIDERATIONS:
Trevor Henley with Desire to Inspire Studios will partner with the Director of Communications on this initiative. The Director of Communications will coordinate with schools to determine an appropriate schedule and will ensure that the District has photo permission for all students that are photographed. The Director of Communications and/or another school leader will accompany Mr. Henley during all school visits.
Mr. Henley is a local professional photographer and has generously offered SRCS a significant discount for this project to meet our budget of $5,000 for all schools. (An original proposal for this work was significantly higher and the attached estimate does not reflect the entire discount.)
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$5000 to be split 50/50 ESD/HSD SACS: 01-0000-0-5860-00-0000-7180-700-280-000 |
Approval of proceed with estimate from Desire to Inspire Studios, LLC. |
Approval of proceed with estimate from Desire to Inspire Studios, LLC. Passed with a motion by Maika Llorens Gulati and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Trustee Llorens Gulati was pleased to see we are investing in photography to showcase schools. She requested an infographic like document describing all the diverse programs and academies that are being funded at each site. |
Estimate
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The Board will consider upholding the panel's recommendation that student Case # 1819-2 be expelled for the remainder of the 2018-2019 school year.
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Uphold the panel's recommendation. |
Uphold the panel's recommendation. Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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The Board will review the donations for approval
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Board Policy 3290 Section 1.1 states: “The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests, and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032) The following donations were received for the San Rafael City Schools District, as follows: | Donor | Item/Purpose | Site | Amount/Value | | Bahia Vista PTA | MPR Audio Visual Package and Installation | BV | $ 42,362.86 | | Total | | | $ 42,362.86 |
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COST/FUNDING SOURCE: Total of general donation: $42,362.86
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Approval of donations
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Approval of donations
Passed with a motion by Maika Llorens Gulati and a second by Natu Tuatagaloa. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Trustee Tuatagaloa acknowledged the Bahia Vista PTA for paying for upgrade of visual equipment in the MPR. Trustee Llorens Gulati noted it is a good investment for the community. |
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| The Board will review the Revision of the District’s sunshine proposal to the California School Employees Association (CSEA) for 2018-2019.
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| Government Code 3547 requires: "All proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter, shall be public records." This agenda item presents for Board discussion and public review and/or comment, the revised proposals from the Districts to open negotiations with the California School Employees Association for the 2018-2019 school year. A copy of the revision from the Elementary and High School District is attached. |
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| Approval of Revision of the District's sunshine proposal of negotiation interests with the California School Employees Association for the 2018-2019 school year. |
Approval of Revision of the District's sunshine proposal of negotiation interests with the California School Employees Association for the 2018-2019 school year. Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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REV SRCS Sunshine Items for CSEA 18-19
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A Public Hearing will be held on Resolution #1819-13- Sufficient Textbooks and/or Instructional Materials, San Rafael City Elementary District, 2017-2018. Staff recommends Board approval of the resolution after public review and input.
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BACKGROUND:
State of California Education Code sections 60119 and 60420-60424 require school district Boards of Education to determine by resolution that each pupil in each school in the District has, or will have, prior to the end of the fiscal year, sufficient textbooks or instructional materials or both. This sufficiency verification must be made for the four major content areas: English language arts, Math, Science and History/Social Science. In addition, verification must include a determination of whether each student enrolled in a foreign language or health course has sufficient textbooks or instructional materials that are consistent with the frameworks adopted by the State Board of Education.
In any fiscal year in which the Superintendent of Public Instruction determines that the Base Revenue Limit per ADA increased by at least one percent from the prior year, school districts must comply with the requirements of Education Code 60119 to qualify for State funding for pupil textbooks and instructional incentive funding. This Education Code section has been in effect since fiscal year 1994-95. However, school districts were not required to submit a certification of compliance until fiscal year 1997-98 when it was added under State controller’s “Standards and Procedures for Audits of K-12 Local Education Agencies.” Funding for instructional materials changed with the implementation of the Instructional Materials Funding Realignment Program (IMFRP) in January 2003. Under Education Code Sections 60420-60424, the IMFRP consolidated the funding for instructional materials into one program. The priority is for each student in grades K-12 to be provided with standards-aligned instructional materials in reading/language arts, mathematics, history-social science, science, and foreign language, the last only for middle school students enrolled in foreign language courses. This certification can be made in conjunction with the annual public hearing and resolution required under Education Code Section 60119, which requires a public hearing on a resolution verifying sufficient textbooks. Instructional materials are defined under Education Code Section 60010(h) as: “Instructional materials means all materials that are designed for use by pupils and their teachers as a learning resource and that help pupils to acquire facts, skills, or opinions or to develop cognitive processes. Instructional materials may be printed or non-printed, and may include textbooks, technology-based materials, other educational materials, and tests.” The IMFRP requires that districts, charter schools, and county offices of education use the funds to ensure that each pupil is provided with a standards-aligned textbook or basic educational materials by the beginning of the first school term that commences no later than 24 months after those materials were adopted by the State Board of Education. The certification for grades K-8 must be renewed following a primary state adoption of standards-aligned instructional materials for K-8 in reading/language arts, mathematics, history-social science, science and foreign language. Materials for grades 9-12 must be renewed following local governing board adoption of standards-aligned instructional materials in any of the above subject areas. Exhibit A- Resolution #1819-13
Exhibit B- Bahia Vista
Exhibit C- Coleman
Exhibit D- Davidson
Exhibit E- Glenwood
Exhibit F- Laurel Dell
Exhibit G- San Pedro
Exhibit H- Short
Exhibit I- Sun Valley
Exhibit J- Venetia Valley
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BACKGROUND:
Under the Local Control funding Formula (LCFF) The Instructional Materials Fund Realignment Program (IMFRP) has been eliminated and rolled into the LCFF. A combination of restricted (Prop-20) Lottery and unrestricted funds were used to purchase the instructional materials necessary to meet the needs of the schools and accommodate student growth and changes in class configurations.
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Approval of Resolution #1819-13 - Sufficient Textbooks and/or Instructional Materials, Elementary School District, 2018-2019 and Certification of Compliance with the Instructional Materials Funding Realignment Program for 2018-2019 after a Public Hearing is conducted for public input. |
Approval of Resolution #1819-13 - Sufficient Textbooks and/or Instructional Materials, Elementary School District, 2018-2019 and Certification of Compliance with the Instructional Materials Funding Realignment Program for 2018-2019 after a Public Hearing is conducted for public input. Passed with a motion by Linda M. Jackson and a second by Natu Tuatagaloa. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| President Knell opened a Public Hearing on Resolution 1819-13 at 8:42 PM. Trustee Jackson commented on the copyright years of some of the textbooks on the list; some are getting out of date. She asked whether these out-of-date texts have an impact on student achievement. Dr. Perez explained the State Framework for adoption of texts, and noted it is about the teacher not the text they are using when it comes to student achievement. She noted that teachers mostly use supplementary materials. Director Stephanie Kloos noted that there are many old materials still on the list, but the most recent years are the ones in the teacher's classroom that are checked for Williams' compliance. Trustee Llorens Gulati shared similar concerns for those texts in math, also noting some books are too big and heavy. Dr. Perez explained that each student has a login to access materials that are more widely used online; they are not needing to carry the texts around as in the past. |
Exhibit A - Resolution #1819-13
Exhibit B - Bahia Vista
Exhibit C - Coleman
Exhibit D - Davidson
Exhibit E - Glenwood
Exhibit F - Laurel Dell
Exhibit G - San Pedro
Exhibit H - Short
Exhibit I - Sun Valley
Exhibit J - Venetia Valley
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| President Knell closed the Public Hearing at 8:50 PM. There was no public comment. |
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A Public Hearing will be held on Resolution #1819-14 Sufficient Textbooks and/or Instructional Materials, San Rafael City High District, 2018-2019. Staff recommends Board approval of the resolution after public review and input.
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BACKGROUND:
State of California Education Code sections 60119 and 60420-60424 require school district Boards of Education to determine by resolution that each pupil in each school in the District has, or will have, prior to the end of the fiscal year, sufficient textbooks or instructional materials or both. This sufficiency verification must be made for the four major content areas: English language arts, Math, Science and History/Social Science. In addition, verification must include a determination of whether each student enrolled in a foreign language or health course had sufficient textbooks or instructional materials that are consistent with the frameworks adopted by the State Board of Education and the determination of the availability of laboratory science equipment as applicable to science laboratory courses offered in grades 9-12, inclusive. In any fiscal year in which the Superintendent of Public Instruction determines that the Base Revenue Limit per ADA increased by at least one percent from the prior year, school districts must comply with the requirements of Education Code 60119 to qualify for State funding for pupil textbooks and instructional incentive funding. This Education Code section has been in effect since fiscal year 1994-95. However, school districts were not required to submit a certification of compliance until fiscal year 1997-98 when it was added under State controller's "Standards and Procedures for Audits of K-12 Local Education Agencies." Funding for instructional materials changed with the implementation of the Instructional Materials Funding Realignment Program (IMFRP) in January, 2003. Under Education Code sections 60420-60424, the IMFRP consolidated the funding for instructional materials into one program. The priority is for each student in grades K-12 to be provided with standards-aligned instructional materials in reading/language arts, mathematics, history-social science, and science. This certification can be made in conjunction with the annual public hearing and resolution required under Education Code section 60119, which requires a public hearing on a resolution verifying sufficient textbooks. Instructional materials are defined under Education Code section 60010(h) as: "Instructional materials means all materials that are designed for use by pupils and their teachers as a learning resource and that help pupils to acquire facts, skills, or opinions or to develop cognitive processes. Instructional materials may be printed or non-printed, and may include textbooks, technology-based materials, other educational materials, and tests." The IMFRP requires that districts, charter schools, and county offices of education use the funds to ensure that each pupil is provided with a standards-aligned textbook or basic educational materials by the beginning of the first school term that commences no later than 24 months after those materials were adopted by the State Board of Education. The certification for grades 9-12 must be renewed following local governing board adoption of standards-aligned instructional materials in any of the above subject areas.
Exhibit A- Resolution #1819-14
Exhibit B- Madrone
Exhibit C-San Rafael
Exhibit D-Terra Linda
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Under the Local Control funding Formula (LCFF) The Instructional Materials Fund Realignment Program (IMFRP) has been eliminated and rolled into the LCFF. A combination of restricted (Prop-20) Lottery and unrestricted funds were used to purchase the instructional materials necessary to meet the needs of the schools and accommodate student growth and changes in class configurations.
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Approval of Resolution #1819-14- Sufficient Textbooks and/or Instructional Materials, High School District, 2018-2019 and Certification of Compliance with the Instructional Materials Funding Realignment Program for 2018-2019 after a Public Hearing is conducted for public input.
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Approval of Resolution #1819-14- Sufficient Textbooks and/or Instructional Materials, High School District, 2018-2019 and Certification of Compliance with the Instructional Materials Funding Realignment Program for 2018-2019 after a Public Hearing is conducted for public input.
Passed with a motion by Maika Llorens Gulati and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| President Knell opened the Public Hearing on Resolution 1819-14 for the HSD. Dr. Perez reiterated in response to Trustee Llorens Gulati's comments about the weight of textbooks that the move is toward more online resources. |
Exhibit A - Resolution #1819-14
Exhibit B - Madrone
Exhibit C - San Rafael
Exhibit D - Terra Linda
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| President Knell closed the Public Hearing at 8:52 PM. There was no public comment. |
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At the Board President's request, staff will present follow-up information regarding a request from the San Rafael HS Athletic Boosters to hold an October 27, 2018 fundraising event at the SRHS Stadium that would allow alcohol to be served, per the provisions of AB 2073 and Business and Professions Code 25608.
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BACKGROUND
San Rafael City Schools Administrative Regulation 1330 was adopted by the Board of Education on December 12, 2016 . This current Administrative Regulation 1330 §G(7) prohibits the “possession, consumption, or sale of alcoholic beverages” at all times at all district facilities and property.
The Business & Professions Code § 25608(a)(17) was recently amended to permit the possession and use of alcoholic beverages on and in school facilities during an approved non-school event where students would be prohibited from attending.
The Athletic Boosters from San Rafael High School have expressed an interest in selling alcoholic beverages at fundraisers held on District property. This discussion was included as an agenda item on the September 17, 2018 Board Meeting.
CURRENT CONSIDERATIONS
After hearing public comment, and asking a range of questions, the Board President directed staff to collect additional information pertaining to this possible revision. Additional information included but was not limited to; collection of data from the district’s liability carrier, legal opinion and recommendations from the district’s legal counsel, use of district facilities policies, assessment by local law enforcement, experience of those districts in California who have made a revision of this regulation, as well as input and feedback from local education agencies and district partners.
This data has been collected and compiled for Board and community review.
• Marin County Superintendent of Schools/Marin County Public Health Officer
There are no public-school districts in Marin County that have revised this Administrative Regulation.
In 2015 when the law changed to allow schools to serve alcohol at fundraising events on campus, Marin’s district superintendents discussed the issue. Some districts opted to pass a resolution stating that they would not allow alcohol on campus (Novato, Dixie and Mill Valley). Others indicated that their Board Policies already forbade the practice and they didn’t feel the need to do anything more (Ross Valley, Larkspur, Ross, MCOE, SRCS).
In September of 2015, Marin County Superintendent of Schools Mary Jane Burke and Dr. Matt Willis, the Marin County Public Health Officer co-authored “Don’t Bring Alcohol to School Campuses.” (Attachment A)
• Other California School District Experience/Impact
Staff was able to identify very few California school districts that had revised their policy to allow alcohol use at non-student events.
One Bay Area District provided the following response:
“We changed our policy to accommodate our county school boards association annual dinner of which one of our board members was president. We changed the policy back right after the event and agreed to never do it again. There are too many hoops to jump through and it is very restrictive - just not worth it.”
We identified that the Castro Valley Unified School District did change their Administrative Regulation, identifying the district’s art center as the only facility to be used to host events serving alcohol by outside organizations (PTA) for fundraisers. The district reported that the organization used a licensed bartender and obtained insurance without difficulty.
• California State Parent Teacher Association
The CA State PTA discourages local organizations from serving alcohol at their events that are held on school sites. An attorney from CA PTA advises the local PTA to check with their insurance carrier to see what restrictions, if any, the carrier has with respect to their coverage of accidents that might occur at such events. (Often the insurance companies will not provide coverage.) Counsel also advises PTA groups to specify and detail the rules and/or limitations established to minimize risks to the district and attendees at such events (e.g., requiring security guards and/or additional insurance, limiting the presence of alcoholic beverages to designated areas, limiting the types of beverages and/or how many drinks can be served at a time, specifying the time period during which alcoholic beverages may be served).
• Keenan and Associates, District’s Liability Carrier
Keenan reports being aware that very few districts allow events on campus, after school hours, that have alcohol beverages available for consumption.
Under the NCR Memorandum of Coverage there is no specific exclusion for these types of events. However, it is extremely important to protect the district and its facilities. Keenan recommends that any PTA or booster group completes the facilities of use application and provides insurance with $1M occ/$2M agg liability limits, with a liquor liability endorsement, and an additional insured endorsement naming the district.
• San Rafael Police Department
Police Chief Diana Bishop expressed concern that the grounds of a school would be used as a place where parties involving alcohol would occur.
The Chief reported that should a local group receive a day use license to serve alcohol, SRPD would be informed by the California Alcoholic Beverage Control. If the district regulation is changed, SRPD would request early notice of any upcoming event so as to address and review any legal concerns, and/or concerns of city residents.
The Chief identified that at a minimum, the District must:
Establish rules and/or limitations to minimize risks to the district and attendees at such events: - Requiring security guards and/or enhanced supervision
- Requirements for additional insurance coverage that would protect the District
- Specify the time period during which alcoholic beverages can be served
- Limit the presence of alcoholic beverages to specific designated areas
- Limit the type of alcoholic beverages
- Establish the maximum number of drinks that any individual could purchase and consume
If the Board revises this regulation, SRPD indicates they anticipate that operationally the department could assist the District, yet given this regulation has not been revised and put into effect here in San Rafael and in Marin County, there are likely to be issues or concerns to address – unanticipated consequences.
• Consideration of Renewed Joint Use Agreement between City of San Rafael and SRCS
Staff has learned that during the 1990’s, San Rafael City Schools and the City of San Rafael had a memorandum of understanding that outlined the provision that the District and the City could use each other’s facilities pro bono. It is believed that this MOU lapsed due to the poor condition of many SRCS facilities in comparison with the City’s buildings.
The condition of District’s facilities is significantly improved, having been renovated, replaced, or modernized in the early 2000’s and at the present time with general obligation bond funds. In addition, the leadership in both the District and the City has also changed significantly.
We have an opportunity to revisit an MOU between the District and the City, as it may be mutually beneficial. A new MOU could identify how school and district parent groups would be able to hold events at Falkirk, and serve alcohol, given the City allows alcohol to be served in this facility. The City may benefit from having access to various district facilities that may also meet their needs.
• Neighborhood Homeowners Association
Public comment at the September 17, 2018 Board Meeting included feedback and concerns from the Montecito Area Residents Association (MARA). This homeowner’s association borders the north side of San Rafael High School. Concerns expressed included, but were not limited to: the potential impacts with sound; drivers who have been drinking and the dangers of the Mission Ave blind corner; if considered, it should only be on a case by case basis only for groups benefiting district students and schools, not to the benefit of outside groups; the need to consider timing of event for the neighborhood; liability, management procedures, and security measures; and not using the back lot near the neighborhood.
Additional comments from MARA residents were received since the September 17 Board meeting:
Could the District approve a permit for an event with alcohol for any entity that desires use of school facilities? Does State/District approval of an event require that the event be for some purpose that benefits the District? Could any for or non profit entity use or rent the facility for an event that holds no benefit to the District and serve alcohol. My concern is that there have been some previous discussions relating to the use of the recreational facilities by other community groups and institutions. It would be a significant departure in the historical use of San Rafael High School to venture into a schedule of providing the facilities to non-District entities allowing for use and opportunity to throw a kegger. The District needs to consider that the neighborhood surrounding San Rafael High School has become, over our 45 year residency, an extended part of the campus. School and neighborhood activities become intertwined. The local streets are traveled by students, staff, residents, sports team and visitors. Great care by pedestrians and drivers need be taken to safe guard all because people routinely cross the streets at blind curves, walk and push carriages along the streets where no sidewalks exist, maneuver buses and cars at any point in the thoroughfare, travel at a higher rate of speed when showing off their new driving skills and, particularly unsafe, use the red zone along the curve in front of the gym as a drop off point. The growth of automobile use by students results in the use of every neighborhood street parking stall during school hours. This is exacerbated without active direction by the school to promote entry to and use of the parking lot on Third Street. As the neighborhood looks forward to the long awaited Management Plan, residents are hoping for the District to take a more active role in recognizing their impact on the neighborhood and adoption of management procedures to recognize and resolve concerns. Certainly, such procedures become more important when adding alcohol to the mix. With regard to the particular action of allowing alcohol consumption on the High School grounds, we would request the Board address District liability for any damage to school or resident property resulting from accidents, potential to expand a policy to allow smoking, vaping or pot at campus events and what thought has gone into the perception that students would have with regard to messages of the ills of drinking, but let’s allow it at their school. I would appreciate Board consideration of these comments and recognition that any significant departure from the use of the site for student academic and athletic endeavors would require considerable public review.
• Alcohol Justice and San Rafael Alcohol and Drug Coalition
Jorge Castillo, Advocacy Director of Alcohol Justice and Project Manager for San Rafael Alcohol and Drug Coalition, wrote:
"The San Rafael Alcohol and Drug Coalition and Alcohol Justice have reviewed the changes in the business and professional code which gives the option of alcohol to be served at non-school events on school property. We found that the law does not exclude the public school serving alcohol or its facility being used to serve alcohol from liability if an incident takes place. When alcohol is served it can lead to violence, assaults, DUI and even death. Statistics show that alcohol is a leasing factor in 40 % of convicted homicides, half of all assaults, and gun violence.
It is important to understand there are substantial protections to licensed establishments that non-licensed alcohol serving events do not have. For example, a licensed establishment is not liable for the actions of an individual or outcomes caused due to the serving of alcohol. Licensed establishments also train servers to identify when people drink in excess and how to handle a violent or sexual assault situation.
In our opinion, the school district, the school and the individuals serving alcohol on school property can be held both criminally and civilly liable for outcomes that might lead to the injury or assault of an individual served alcohol or someone injured or assaulted by an individual served alcohol at the event.
From a community perspective, serving alcohol on school property creates another place where families are influenced by alcohol. In a joint report published by The San Rafael Alcohol and Drug Coalition and Alcohol Justice entitled "Marin County's Alcohol Environment: Harms, Cost, Policies & Community Resources" (Attachment D) we found the following:
1. Alcohol outlet density rates in Marin County are higher than the state average.
2. Both adult and youth alcohol consumption rates are higher than the state average.
3. Admissions for treatment for alcohol as a primary substance and alcohol related emergency room visits are higher in Marin County than statewide averages.
4.10% of vehicle crashes and 37% of crash fatalities in Marin County are alcohol related.
5. Each year, the estimated economic cost experienced by Marin County is $214.7 million, including $92.2 million in direct cost to government due to alcohol harms.
6. 3% of youth in Marin report getting alcohol at school or school events.
Our recommendation, based on our research and experience in the area of alcohol prevention, is that the City of San Rafael reduce the amount of locations that provide alcohol due to the high use rate both by adults and youth, the high incidents of harms and the cost to local government. Alcohol does bring a profit to the people selling the product, however the cost of its use is then transferred to the local government. We encourage the Board of Education to keep current policy in place that does not allow alcohol on campus for any reason.
I have provided a copy of the Marin report as an email attachment. We are available for further discussion on this issue."
In collecting this information, district staff have contacted the Marin County Sheriff’s Department and other community partners. Staff anticipates that we will be able to provide additional comments and feedback that were not available at the time this board item is being completed.
RECOMMENDATION
It is recommended that the Board of Education review the data and information included in this board report, seek and receive public comment, identify other questions and concerns, and provide direction to staff as how to proceed.
Should the Board direct staff to revise this Administrative Regulation, staff will prepare the revision and include it on the October 22, 2018 Board meeting agenda for a first reading.
Revised board policies and administrative regulations are subject to a first and a second reading so that members of the public have adequate notice to provide comments and feedback prior to the Board acting.
A second reading of the revised regulation would be placed on the November 13, 2018 agenda for board review and/or approval.
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This item was moved forward on the agenda to be considered after the report on transportation.
Dr. Watenpaugh reviewed at the last meeting the Board considered a public request to change Administrative Regulation 1330 to allow alcohol to be sold/served on school campuses when students are not present, for a non-student event, as allowed with a change in Business and Professions Code. At the Board's direction, staff communicated with various community partners to help determine any liabilities and other considerations. He provided a brief summary of the feedback received, asking for the Board to provide direction to staff:
- Marin County Superintendent Mary Jane Burke and Marin County Health and Human Services Public Health Officer Dr. Matt Willis provided an Op Ed they had co-written opposing districts serving alcohol when the change in law first came about.
- After research, there are very few districts in the state that have made the change to allow alcohol on school grounds; one district said they changed their regulation for one event and then changed it back; Castro Valley made the change and use their Art Center for events.
- The State PTA is not supportive of districts taking on this liability.
- Insurance carrier Keenan provided feedback that if the district did make the change they recommended there needed to be a MOU of coverage from the user with the District being named as a covered party.
- Both the SRPD and Keenan recommended enhanced supervision for any such event, the need to establish the time period when alcohol could be served, limiting it to certain areas on the site, delineating what type of alcohol can be served, and how many drinks one person would be limited to at the event.
- While SRPD indicated they could accommodate such an event operationally, they were concerned of unanticipated issues.
- At the last Board meeting, there were concerns shared by a resident of the Montecito Area Residents Association (MARA), and since then another MARA resident shared their concerns with the superintendent's office.
- A communication was also received from Alcohol Justice and the San Rafael Alcohol and Drug Coalition regarding liabilities to consider as well as alcohol related statistics in Marin that are higher than the state average, based on their experience in the area. They encouraged the Board to keep the current policy in place and not allow alcohol to be served on school campuses.
The following individuals addressed the Board on this item:
Mark Lubamersky, SRCS Teacher and Coach: he provided several comments not related to this item including: a report for TLHS Student Board Member Joe Hanson who could not be present this evening; the need for a visual to mark the SRHS stadium entrance; and extending an invitation to all to attend a gathering of SRHS alumni. In response to this item, he voiced his support of the parents who want to hold the event, noting it might bring parents from the Canal area who wouldn't normally attend such an event at a different venue. He also commented that Marin Theater Co. might be interested in renting TLHS during the summer for an event where they would be interested in serving wine.
Mark Vermiel, SRHS Athletic Boosters: asked the Board to keep an open mind to allow their event on Oct 27 or 28. He invited all to attend one of their events to see first-hand that the parents who attend such events are not a rowdy crowd. Boosters would like to bring the community together, bringing in parents who would not typically attend an event at Peacock Gap, but may come out if the event is at their school. Using outside facilities for such an event takes about 30% of the income raised just for facility rental. He gave examples of the support Athletic Boosters provides. He noted their fundraising coordinator was more than willing to work with the neighborhood to make the event as non-intrusive as possible.
DJ Johns, SRHS Athletic Boosters: expressed he was a bit shocked to hear the insurance recommendation. He reviewed challenges for fundraising and asked that the Board not conflate this request to exposing students to alcohol which is not what would be done. He commended the great new stadium facility and how this event could celebrate it as well as be a moneymaker. He voiced his understanding of the process, noting change is not easy.
Trustee Kertz expressed she is not comfortable with the request given the feedback received; this does not align with district goals. She encouraged the event be held without serving alcohol.
Trustee Jackson asked that the Op Ed piece from County Superintendent Mary Jane Burke and Dr. Willis be put in the meeting record (it is attached to the Board item). She thanked Dr. Watenpaugh for the research he had done. She commented that statistically 10-15% of all those in the room are affected by alcohol in one way or another, noting the effects of alcohol and the tragedies that are alcohol-fueled. She suggested the event be held at the stadium, but without alcohol. She noted there are other venues in the community were such events can be held. She suggested looking furhter into a potential trade with the city to be able to use locations such as Pickleweed where alcohol can be served. She encouraged keeping schools alcohol-free for students and families, reading an excerpt from Ms. Burke and Dr. Ellis's Op Ed.
Trustee Llorens Gulati noted she had mixed feelings because she has been on the side of fundraising when she was HeadsUp Executive Director, experiencing that the Summerfest event made more money when it was held at Andy's Market with a concert venue that served alcohol. She thanked the Boosters for advocating to raise funds, but stated alcohol at schools sends the wrong message. She encouraged holding fundraisers at the Pacifics or at schools without alcohol.
Trustee Tuatagaloa commented that he thought it was a great idea for a fundraiser, but as everyone just heard from community organizations, it is not a good look for schools. We have to look at fundamentals. He commented he is happy to sponsor the event to be held at any other venue, such as the Yacht Club. He recognized the event proposed is two-fold, to showcase the stadium and to engage others who don't normally attend to come, which should be done with outreach to the school community, not with alcohol. He encouraged event organizers to make it into more of a food event which can draw large crowds and raise money.
President Knell agreed with Trustee Jackson's suggestion to work with the city for a trade to hold the event at Falkirk or Pickleweed where alcohol can be served.
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Attachment A - MCOE.MarinPubHealth 9.15
Attachment B - Alcohol on Campus -Sample Policies
Attachment C - Keenan Liability Flyer
Attachment D- Alcohol Justice Report
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| There was no reportable action taken in Closed Session. |
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Natu Tuatagaloa:
- He attended a recent SRHS School site design committee meeting.
- He participated in the Candidate Night Forum sponsored by SRFT, SRTA and CSEA, moderated by the League of Women Voters, held in the SRHS Hayes Theater.
- He attended a meeting with San Pedro Cove HOA to discuss San Pedro School Construction and address some community concerns. He commended Dr. Zaich for the great job he did at the meeting addressing concerns. He asked Director of Maintenance and Operations Dave Pedroli for follow up on increased planting on the ridge above the school; the HOA is interested in partnering with the district on that.
- He attended a SRHS class of 2019 graduating parent party at Salomon’s.
- He attended the SRHS Football Homecoming game vs Tamalpais.
- He has attended SRHS Girls Volleyball games against Novato, Marin Catholic, TLHS, San Marin and Drake.
- He donated $300 to the Rotary Mini Grants program. They will be meeting in November to review grants from ESD teachers.
- He was present for the SRHS Media interview with the AD and students about being a student athlete at SRHS.
- He has fielded multiple emails, texts and calls regarding capital facilities project progress, issues and questions.
- He attended the CIF-NCS Board of Managers meeting.
Rachel Kertz:
- She has been involved in multiple Capital Facilities conversations.
- She attended a meeting regarding athletics and athletic facilities.
- She noted upcoming potential bond work.
- She expressed thanks to all for support of the HeadsUp Carnival, and thanked Dr. Zaich for having a Capital Facilities booth at the Carnival.
Linda M. Jackson:
- She attended the Sept. 19 Latino Leaders luncheon with County Supervisor Dennis Rodini as speaker.
- She also attended the Sept 19 Middle School Taskforce meeting at DMS about a second elective for all students
- She attended the Sept 20 Back-to-School night at San Pedro.
- She attended the First 5 Forum on hunger where there was discussion about the impact of the proposed federal "public charge" policy change and the jeopardy that families might experience with federal enforcement if they accept goods.
- She attended the Canal Alliance "Census Counts" forum about the need to count everyone to ensure full funding of federal and state dollars. We are on the front lines and need to participate to make sure we are doing our part.
- She attended the Oct. 3 School Safety forum at MCOE with an overview of Sandy Hook programs to reduce bullying and prevent suicide.
- She attended the HeadsUp Carnival and worked in the Board's bond program booth.
Maika Llorens Gulati:
- This is Hispanic Heritage Month
- She attended the Latino luncheon with Supervisor Dennis Rodini
- She attended the MS Elective Taskforce - we need to do a better job of getting more parents there, as it was mostly teachers.
- She attended the First 5 Forum on hunger.
- She attended the first DELAC meeting which was well attended with representation from every school.
- She attended a recent meeting with Assemblymember Marc Levine on climate change. She noted the rise in temperatures that are coming with global warming that will make AC important for all schools.
- She attended the Roadmap to Latino Prosperity forum with Dr. Mara Perez where there was discussion of a Four Pillars Framework - education, entrepreneurship, workforce development and Latino philanthropy.
Greg Knell:
- He attended the First 5 Forum. SRCS Food and Nutrition Services Director Alan Downing was a speaker. JLAC has asked Mr. Downing to do a presentation at an upcoming meeting as San Rafael is the only district in Marin that has implemented the initiative that resulted in every student at 4 SRCS schools being able to participate in free and reduced lunch program.
- Trustee Jackson was instrumental in getting Marin Transit to establish transit to east Marin. Trustee Llorens Gulati noted some communication is needed with parents as those buses are not being used.
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Dr. Watenpaugh reported:
- During the month of September he visited each site at least twice.
- He and Dr. Perez are part of the SEAL Policy Network Team – SRCS was invited to join because of our implementation of SEAL in the district; looking at SRCS experience to share with other districts.
- He attended the SRHS Homecoming parade and game.
- He met with an AVID rep this last week. AVID is beginning to look at the connection between SEAL and AVID. SRCS may be the test case for this initiative.
- He met with Assistant Director Tyler Graff regarding Community Schools. Mr. Graff will be following up for next steps soon.
- This past Friday and Saturday he attended an Education Innovation Alliance conference at Cisco Systems in San Jose, with the goal to provide education leaders with insight into technology to get good return on investment, using tools to be effective, and economy of scale to make jobs easier.
- He held Meet/Confer meetings with all three union leadership and will continue throughout the year.
- He attended the HeadsUp Carnival.
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| There being no further business, President Knell adjourned the meeting at 9:05 PM. |
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| Present | Linda M. Jackson |
| Present | Rachel Kertz |
| Present | Greg Knell |
| Present | Maika Llorens Gulati |
| Present | Natu Tuatagaloa |
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