Regular Meeting - SRCS Board of Education
San Rafael City Schools
October 22, 2018 6:00PM
Central Services - Boardroom
310 Nova Albion Way
San Rafael, CA 94903
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Board President Greg Knell, Vice President Maika Llorens Gulati, Trustee Linda M. Jackson, Trustee Rachel Kertz, Trustee Natu Tuatagaloa
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| President Knell convened the meeting to Open Session at 5:26 PM. |
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| Pursuant to Government Code section 54957.6, 54957 and 48900, the Board adjourned to Closed Session at 5:47 PM. |
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| President Knell reconvened the meeting to Open Session at 6:17 PM. |
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| Wendi Kallins of Safe Routes to Schools led the Pledge of Allegiance. |
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Judith Santos, SRHS:
- Student voting registration was done in the library to preregister students for voting.
- Pumpkin patch fundraiser with United Market.
- Working on No Place for Hate Initiative event - Oct 24th, 6-8 pm.
- The Bell Game will be played on Oct. 26.
Joe Hanson, TLHS:
- ASB held Suicide Prevention Awareness Week activities; booths about how to deal with peers and recognize signs.
- This week is the celebration of Red Ribbon Week -students doing pledges to be drug-free.
- The Bell Game is this Friday.
Harita Kalvai, DMS:
- The DMS Marching Band took First Place at a competition in Santa Cruz.
- The construction on site is not bothering students.
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| That the Board receives updates from district labor leaders:
1) CSEA
2) SRTA
3) SRFT |
CSEA:
Ann Marie Sachetti reported there has been an overwhelming response for the upcoming PD for classified to learn Google Drive, after work hours. This opportunity is appreciated.
SRTA:
Nothing at this time.
SRFT:
Nothing at this time. |
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Michelene Moayedi, Executive Director of HeadsUp, will present an update of fundraising activities and programs that are supported. |
San Rafael City Schools Education Foundation - HeadsUp's Executive Director Michelene Moayedi provided highlights of the Foundation's fundraising and priorities:
- Key objectives for the year are: further engagement with parent leaders at school sites; increased support with SchoolsRule fundraising efforts; increasing donations; focus on cohesive and qualtiy music program for 1st -5th graders for more consistency with what kids are learning at each grade level; classroom management for teachers; focus on equity at each site; middle school enrichment with after school and lunch time clubs - partnered with Marin Theater Co. for an after school drama class; worked with high school principals to extend library hours- a safe space for students to get academic advising if needed.
- Middle school athletics support
-Support of Transition programs: Web and Beyond, Link Crew, VV Girl Power, SRHS Link Crew now offered as a course; Janet Abbott at TLHS and Kelly Leary at SR are college consultants; Academic Advisor at SR.
- Music support at TL and SR.
- Mini grants are currently open for enrichment; students are applying for Green Grants.
- Resource allocations for elementary, middle and high schools were reviewed; still committed to adding K at the elementary and increasing funding at middle and high school levels.
- Consistent Achievers luncheon.
- Funding source - the Annual Carnival and Rockn' Run continue to be successful fundraisers; business partner donations; community and parent donations; SchoolsRule contribution continues to grow.
- This year's Carnival had over 300 volunteers, many middle and high school students; music performances from every site; VV Falcon won the mascot dance-off; new Glenwood Principal Jason Richardson won the Kiss the Bulldog!; a SP parent won the $1K raffle; the Carnival grossed $78K.
- SchoolsRule distribution to SRCS this year is $175,202, and continuing to grow each year. SRCS is the second largest recipient of funds. SchoolsRule is a partnership with every public school foundation, working for all students.
- New this year - HeadsUp has been selected several times by the Marin IJ as a featured non-profit to run ads such as for the Carnival.
- Events coming up: SchoolsRule distribution at MCOE; Book Passage luncheon, Rockn' Run - March 4-15, 2019; and Consistent Achievers - May 21.
Ms. Moayedi reviewed an 'ask' to SRCS- to be knowledgeable of what HeadsUp is doing and share the word that supporting HeadsUp is critical to the community; spread the equity and building community message; refer business contacts to grow business donors; community appeal letters will be mailed in November. She thanked everyone for their support and service to students.
Board members individually thanked the Foundation for all their hard work, funding, and message of equity and community building and cultural enrichment. Dr. Watenpaugh expressed thanks to Ms. Moayedi and the Foundation on behalf of the district, noting the assistance HeadsUp has provided during tight budget periods; everything the Foundation does provides opportunities for students and families - their work does not go unnoticed. |
HeadsUp Presentation 2018
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Staff will provide an update on the Athletic Taskforce. |
Director of Secondary Education Kevin Kerr, SRHS Principal Glenn Dennis and SRHS Athletic Director Steve Farbstein provided an update on the focus of the SRCS Athletic Taskforce:
- Importance of athletics in high schools and support of competitive sports
- Working with partners such as HeadsUp and SchoolsRule
- The community raised questions and concerns from both high schools
- Working to build alignment and equity between the sites
- Proper training for coaches
- Engaging with parents and Boosters
- Ensuring safety
- Greater and stronger communication with sites
- Under direction of Superintendent and School Board the Taskforce was created and is part of the LCAP. It met all last year and is continuing with the goal to provide all a venue to voice their opinion about the athletic program and ways to improve it. The Taskforce has made recommendations, some of which the Board has approved. The Taskforce strives to create the best program it can for student athletics; evidence supports that student athletes do well in school.
Principal Dennis reviewed the Taskforce's focus last year: overseeing health and safety of students - what were the issues to work on to have access to the care that trainers and coaches can provide; ensuring more efficient and clearer communication between the district and the sites and across the sites; clarifying the roles of different groups at the sites - Boosters, athletic directors, administrators, coaches and the roles of the CSO - how to work together for shared responsibility; looked at ways to maintain and improve facilities - invited Director of Maintenance and Operations Dave Pedroli to meetings and did a walkthrough at sites to assess the condition of the program; talked about the maintenance schedule, increased student participation in athletics and the role of the ADs; giving parents and students a voice; looking at funding - how much is raised, district budget contribution; how to best plan for the future - opportunity to improve facilities and revenue sources.
- The Taskforce includes representatives from sites, ADs, principals, Booster reps, student reps, Board Member Rachel Kertz and other members of the CSO to provide support as needed. Principals chose the students, teachers and coaches on the committee. Parents were chosen by the Boosters. Meetings are held monthly.
Mr. Farbstein noted: the SWOT planning process was used to identify and prioritize areas of focus; a walk-through of TL and SR facilities will be done each year; short and long-term goals regarding the entire athletic program were created; worked with ADs and administrative support Rey Mayoral to do a flowchart checklist for maintenance before each season; recommended a 12% increase for coaches which the Board approved; reviewed all budgets with the group; a handbook for students and parents, and one for coaches have been approved and will be up on websites soon; the Taskforce is a forum for parents to address concerns and hope to resolve conflicts in the parent community.
Principal Dennis reviewed next steps: to provide information and recommendations about a comprehensive 5-year facilities plan in preparation for the next school bond; how to prepare sites for each sports season; thorough communication of needs from sites; improving collaboration and resources for athletic events; clarifying questions about the budget and how facilities rental income can be used to maintain facilities; looking at new ways to fund facilities expansion; proactive communication with players, sites and coaches; athletics newsletters; defining protocol for new coach orientation; create district emails by sports for coaches to use, with varsity coach monitoring; seeking input from partners; creating an athletics area on the district website; and increase parent involvement and volunteer support.
In response to Trustee Tuatagaloa's question about what discussions have been had around attracting new coaches, Mr. Kerr noted the idea of protocol to train coaches and create an environment that will attract and keep them.
Trustee Kertz commended Rey Mayoral who facilitated the meetings, being the peacemaker at the beginning and keeping everyone focused. He did a fantastic job of keeping everyone organized. She also thanked Director Kevin Kerr for all his work with the Taskforce.
Trustee Llorens Gulati commended the collaboration between the high schools, the coaches protocols, and the newsletter for communication. She suggested having a guideline for coaches about recruitment of volunteers and a designated picture-taker at events to have all sports represented.
In response to President Knell's question about water polo issues, it was noted that a student member on the committee is on the water polo team and has been giving feedback.
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Athletic Taskforce presentation 10.22.18
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An update related to bonds and Capital Facilities Program will be provided.
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| Senior Director Dan Zaich reviewed the CFP team's recommendation for high school lease leaseback; an unbiased selection process the team put together - 17 proposals were received. He reviewed categories that showed how contractors were scored; the information is on the website so contractors can see how they scored. The team felt it was best to have two different contractors for the two high school sites - BHM will be the contractor at TLHS and Alten will be at SRHS. |
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Senior Director Dr. Dan Zaich will present and update on Safe Routes to Schools.
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Wendi Kallins of Safe Routes to Schools and David Parisi, traffic consultant, provided an update on Safe Routes to Schools:
- A robust taskforce that combines SRCS And Dixie, working on infrastructure and safety improvements and a safe routes map in the downtown area to DMS and SRHS; hope to have maps for all elementary sites.
- Coordinating efforts with San Rafael Bicycle Pedestrian Advisory Committee (BPAC).
- Participation report cards are used to inform schools of their progress toward green status if they are not there already; Bahia Vista as a neighborhood school is the highest ranking. She explained the grading process used for green trips and active trips and participation in programs.
- She reviewed encouragement programs such as Walk and Roll Wednesdays that are held at least once a month, Green Sneaker Challenge, National Bike to School Day, a bilingual program that helps to promote all the programs, and a partnership with Health and Human Services.
- Teams Go Green Clubs in schools and Global Student Embassy gets students working together.
- Participation in annual events - in elementary schools this year there is a new emphasis on 'Park and Walk' where students are dropped somewhere in the middle to find a green way to school; need areas off campus where they can drive part way and park and walk the rest of the way to school to move toward no cars on campus. Venetia Valley is doing this by using the jury parking lots - a success.
- Education programs in schools - 2nd, 4th, and 6th grade pedestrian and bike safety; bicycle field trips for high school students, 'Share the Road' program, Transit Races, No Idling and Distracted Driving campaigns.
David Parisi reviewed:
- Infrastructure programs: development of route maps at schools to encourage walking and biking, identifying barriers to schools. He reviewed a map that is under development for DMS to identify key walking and cycling routes. Plans are reviewed by the Public Works Director in the end. Maps will be available for distribution.
Mr. Parisi provided additional information in response to President Knell's questions regarding getting Bio Marin involved, concerns about speeding on Anderson Drive and plans to address issues on the back side of Davidson MS. Mr. Parisi noted that walk audits to observe behaviors of drivers and kids will be done on the back side of DMS to come up with conceptual design plans to address issues that are quick and inexpensive, as well as look at longer term solutions.
Mr. Parisi noted a Safe Routes to Schools $10K grant to look at what it would take to create pathways at Mission, 4th and 3rd streets. A 3rd Street pathway between Union and the main entrance with a widening of the sidewalk would involve moving a fence and installing a crosswalk on 3rd at Western Drive - a plan that has full City of San Rafael support. Dr. Zaich further explained the City is interested in partnering on the cost of the crosswalk. Widening of the sidewalk would involve a push out of the softball fence, demolition and relocation of the M&O storage. The sidewalk would then wrap around the corner and become the egress to the school. Shared costs would be negotiated with Public Works. A mini grant program for infrastructure projects that has had a maximum in the past of $350K would not go very far but could work for this project. The funding source would be TAM under Measure A.
Mr. Parisi noted they also looked at the potential of extending 4th street into the school. This idea has not been as developed as the 3rd Street plan. There has been enthusiasm from the Taskforce for a 2-way bike way that would provide straight access to the school. Field positions would need to be swapped, a fence break and corp yard work would have to be done. Costs estimates would need to be prepared. Fourth and Union are city streets so the City wants to know more about how it could work with traffic controls, drop offs and pickups, safety and traffic congestion concerns. Public Works has concerns about drop-offs in that area and would require a detailed traffic assessment. A conceptual design would have to be refined - there is no funding to take us to the next level. Ms. Kallins noted that the Bike Master Plan identified 4th Street as the primary bicycle corridor.
Trustee Llorens Gulati commented that she thought there would be more work done on the 4th Street pathway as she felt 4th Street is a safer way of getting to school. She suggested that traffic studies that were previously done could be used for this. Ms. Llorens Gulati thanked the Taskforce for all their work.
Mr. Parisi noted the more safer routes to schools there are the better, but the 3rd Street pathway would be cheaper and is ready to go to the next step. He also noted that Safe Routes to Schools would need a more detailed design of a 4th Street pathway to pick it up. He added that a 4th Street pathway would need irrigation changes to the SRHS fields, a close look at the corp yard and the impacts of parking. The City is most concerned about who would be enforcing traffic safety at Union and 4th, safety and the potential of extra traffic.
President Knell commented he would like to see a North/South Greenway to connect to the jury parking lot so students living in the Canal could ride to VV.
Mr. Pedroli noted that a viable path for a safe bicycle corridor could be a bridge walkway from behind Montecito Shopping Center to 3rd street.
Trustee Kertz commented that establishing a bike corral like the one at Miller Creek for secure bike parking could encourage biking to school.
The following individual addressed the Board on this item:
Molly Blauvet, SRHS Site Design Committee member and Safe Routes to Schools Taskforce member: shared her excitement in the plans, noting her support in seeing a 4th Street pathway sooner than later, parents are interested in this; funding was not in Measure A for this but the traffic for students is an issue. The Design Team would like to see 3rd Street addressed now for safety. The City is interested in a connecting sidewalk to Montecito Shopping Center; connect the downtown through 4th Street, but 3rd Street is a priority too.
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CFP Presentation - Safe Routes to School
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The Board is presented with Resolution #1819-16, which makes written findings regarding the necessary Best Value determinations for each of the two (2) high school Lease-Leaseback projects (“Projects”) associated with the Bond Measure B Program. These written findings are required to support the award of the Lease-Leaseback Agreements for each of the two (2) Projects.
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The first major building construction projects at the high schools have completed initial designs and are in the Division of State Architect’s office for final reviews. It is appropriate at this time to engage Contractors for the projects. BACKGROUND: The San Rafael City Schools (“District”) is currently undertaking the following two (2) Lease-Leaseback Projects: the San Rafael High School / Madrone School Classrooms and Support Spaces, Administration, Commons, Kitchen Building (“San Rafael High School/Madrone School Project”); and, Terra Linda High School New Commons, Kitchen, Library, Drama, Music and Classroom Building (“Terra Linda High School Project”). On July 23, 2018, the District’s Board adopted Resolution #1819-2, adopting and publishing required procedures and guidelines (“Best Value Methodology”) for evaluating the qualifications and proposals of proposers on the Projects in order to identify the developer providing the Best Value for each Project. The District incorporated the Best Value Methodology for the Projects in a Request for Qualifications and Proposals (RFQ/P) issued on August 13, 2018. District staff and consultants received seventeen (17) proposals total and thoroughly reviewed and evaluated each in accordance with the District’s adopted Best Value Methodology. After a thorough review and consideration of all proposals and subsequent interviews with five (5) “shortlisted” firms, the Capital Facilities Team determined that BHM Construction, Inc. received the highest best value score for both Projects. However, BHM subsequently withdrew from consideration on the San Rafael High School / Madrone School Project and it is not possible to enter into an agreement with BHM for the San Rafael High School / Madrone School Project. Alten Construction, Inc. received the second highest best value score for the San Rafael High School / Madrone School Project, with only a 0.33 point difference. Section 17406 of the Education Code allows the District to enter into a Lease-Leaseback Agreement with the second highest ranked proposer if an agreement cannot be executed with the highest ranked proposer and it is in the District’s best interests. The Capital Facilities Team recommends to the Board that it is in the District’s best interest to enter into a Lease-Leaseback Agreement with Alten for the San Rafael High School / Madrone School Project and therefore recommends the Board approve the attached Resolution, and Best Value determinations therein, which would authorize the District to enter into Lease-Leaseback Agreements as follows: - with BHM Construction, Inc. – for the Terra Linda High School Project
- with Alten Construction, Inc. – for the San Rafael High School / Madrone School Project
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No financial impact at this time.
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Approval of Resolution #1819-16, making written findings regarding Best Value determinations for each of the 2 (two) Projects and supporting award of Lease-Leaseback Agreements with the above selected contractors for the Projects. This recommendation has been reviewed by DWK.
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Approval of Resolution #1819-16, making written findings regarding Best Value determinations for each of the 2 (two) Projects and supporting award of Lease-Leaseback Agreements with the above selected contractors for the Projects. This recommendation has been reviewed by DWK.
Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Absent Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Resolution 1819-16
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Capital Facilities staff is recommending approval of Change Order No. 1 to the Facilities Lease Guaranteed Maximum Price (GMP) with Jeff Luchetti Construction (“JLC”) for the San Pedro Elementary School New Construction and Modernization Project, Increment 1a.
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Unforeseen conditions on the project have exhausted the contingency included within the GMP and it is necessary to approve a Change Order to JLC’s contract. Background: JLC was selected as the Best Value to the District under the Lease-Leaseback project delivery method to perform the work on the San Pedro Elementary School New Construction and Modernization Project. The parties entered into a Facilities Lease on December 20, 2017. On July 24, 2018, the parties amended the Facilities Lease to incorporate the GMP for the project’s first phase of work, Increment 1a: Parking Lot and Building Pads. The GMP for Increment 1a includes a Contingency amount of $23,121. During the course of the work there have changes in scope, including significant unforeseen soils conditions, which have cost impacts that are beyond the Contingency amount in Increment 1a GMP. Current Considerations: Initial unforeseen conditions were negotiated against the Contingency amount in the GMP and include rerouting of irrigation and initial unsuitable soils encountered during the work. Facilities staff approved Contingency Draw Authorizations (“CDA’s”) totaling $19,554.88. See attached CDA/CO Log. This left a balance in the GMP Contingency of $3,566.12. As the work on the three building pads was underway, JLC encountered several areas of underground wet soils, which were not suitable to support the buildings without remediation. Staff directed the remediation work to proceed and negotiated amounts during the course of the work to ensure timely completion. Change Order No. 1, attached, consists of four (4) Proposed Change Order’s (PCO’s) for work performed at San Pedro Elementary School. The specific scope and locations of work for each PCO is noted on the Change Order document. Note that Change Order No. 1 includes a credit of $3,566.12, for the remaining GMP Contingency applied to offset the cost of the additional work. Board ratification is required for the Change Order.
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$83,259.49. Original contract Amount: $947,953.00. Adjusted GMP amount with Change Order No. 1: $1,031,212.49. The Change Order amount is within the District’s overall project budget remaining construction contingency. Budget/SACS Code: 21-9010-0-6200-00-0000-8500-095-000-480
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Approval of Change Order No. 1 to the Facilities Lease GMP JLC for the San Pedro Elementary School New Construction and Modernization Project.
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Approval of Change Order No. 1 to the Facilities Lease GMP JLC for the San Pedro Elementary School New Construction and Modernization Project.
Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Absent Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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CDA/CO LOG SAN PEDRO JLC INCR. 1AS
SAN PEDRO CHANGE ORDER #1
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The Board is presented with a Modification for Closeout Services in the Elementary District. The purpose of this amendment is to provide closeout services for six (6) projects dating back to the early 2000’s Bond program at various elementary and middle schools, including: San Pedro Elementary School, Bahia Vista Elementary School, and Davidson Middle School. | School Site | Action(s) Required | | San Pedro Elementary School | DSA6 IORFinal Verified Report | | San Pedro Elementary School | IOR FINAL VERIFIED REPORT | | San Pedro Elementary School | DSA-6PI IOR Verified Report | | Bahia Vista School | DSA6 IOR Final Verified Report | | Davidson Middle School | DSA6 IORFinal Verified Report; Record set of approved plans (and letter of approval) | | Davidson Middle School | Approved copy deferred approval - fire sprinkler; Approved copy of CO#1, Approved copy of Addendum #1 |
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As part of the construction closeout process, certain documentation is submitted to the Division of the State Architect (DSA). As with the projects involved in this modification, these documents were not processed and DSA has failed to complete the closeout process. In order to complete the close-out process, a new IOR must re-open the files and provide the required research, inspection and documentation. Production Technical Services was approved by the Board of Education on August 27, 2018 to complete the final close-outs. Do to unforeseen circumstances, Production Technical Services is unable to fulfill this service agreement. Hence, David R. Callahan is being recommended for close-out services. Current Considerations: As the IOR on the current San Pedro project, David Callahan has knowledge of the present and previous work on these schools and is prepared to bring these projects to a successful closure. The contract history for inspections services at San Pedro Elementary School, Bahia Vista Elementary School, and Davidson Middle School is outlined below: | Object Code | Budget / Contract | BOE Approval | Amount | Site(s) or Project | | 6220 - Construction Inspections | Budget | | | Original Budget | | $180,000 | San Pedro ES | | Contract(s) | | Current Contract Subtotal | 0 | | Stormwater Specialists | 8/13/18 | $18,640 | | V. Bill Asbell | 8/13/18 | $3,300 | | Production Technical Services | 8/27/18 | $431* | | David R. Callahan Inspections | 9/17/18 | $77,040 | | Total Current Contracts | | $99,411 | | David R. Callahan Inspections | 10/22/18 | $2,000 | | Total Contracts Including This Proposal | | $101,411 | | Total Remaining in Budget Item 6220 | | $78,589 | *Represents only amount paid to Production Technical Services for partial close-out services at San Pedro. This contract is now closed. | Object Code | Budget / Contract | BOE Approval | Amount | Site(s) or Project | | 6220 - Construction Inspections | Budget | | | Original Budget | | $4,045 | Bahia Vista ES | | Contract(s) | | Current Contract Subtotal | 0 | | Consolidated | 7/24/17 | $1,474 | | Integrated Inspection | 6/26/17 | $950.00 | | Total Current Contracts | | $2,424 | | David R. Callahan Inspections | 10/22/18 | $500 | | Total Contracts Including This Proposal | | $2,924 | | Total Remaining in Budget Item 6220 | | $1,121 | | Object Code | Budget / Contract | BOE Approval | Amount | Site(s) or Project | | 6220 - Construction Inspections | Budget | | | Original Budget | | $240,000 | Davidson MS | | Contract(s) | | Current Contract Subtotal | 0 | | Production Technical Services | 8/27/18 | $144* | | Gary Proctor | 9/17/18 | $128,500 | | Total Current Contracts | | $128,644 | | David R. Callahan Inspections | 10/22/18 | $2,000 | | Total Contracts Including This Proposal | | $130,644 | | Total Remaining in Budget Item 6220 | | $109,356 | *Represents only amount paid to Production Technical Services for partial close-out services at Davidson. This contract is now closed.
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The proposed compensation for this service is $4,000, funded from the District Bond Program, under Measure A. The proposal was presented on a time and materials basis, with an hourly rate of $100 per hour. This is based on a total projected time necessary to complete closeout services for these projects. Budget/SACS Code: 21-9010-0-6220-00-0000-8500-095-000-480 (San Pedro Elementary School) - $2,000 21-9010-0-6220-00-0000-8500-090-000-488 (Bahia Vista School) - $500 21-9010-0-6220-00-0000-8500-340-000-479 (Davidson Middle School) - $1,500
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Approval of Modification No. 2 for David R. Callahan for closeout services in the Elementary School District.
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Approval of Modification No. 2 for David R. Callahan for closeout services in the Elementary School District.
Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Absent Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Bahia Vista Budget
David Callahan Proposal
Davidson Budget
San Pedro Budget
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| Trustee Tuatagaloa made a first motion to approve Consent Agenda items, noting a revision to Item #1 was received. |
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District, as revised. Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Absent Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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ESD Personnel Actions - REV
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Absent Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Personnel Action HSD 10.22.2018
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| This agenda item presents for Board approval the Administration's recommended personnel actions for the High School District.
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| Cost/Funding Source: Circumstances require extra hire for specific projects or services for the listed positions. They are funded from various categorical and site funds. |
| Approval of these Personnel actions. |
Approval of these Personnel actions. Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Absent Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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2018-2019 Fall Coaching Stipends SRHS
2018-2019 Fall Coaching Stipends TLHS
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The Board will consider the disposal of obsolete textbooks or equipment at Davidson Middle School.
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BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner." CURRENT CONSIDERATIONS Davidson Middle School has determined the following books to be obsolete: | Site | Quantity | Grade Level | ISBN# | Title
(example: HIM Science) | Good=G
Fair= F Poor =P | Obsolete= 0
Unrepairable = N Stolen= S | | DMS | 300 | 8 | 9780030564932 | Holt Literature and Language Arts | F | O | | DMS | 350 | 6 | 9780030564918 | Holt Literature and Language Arts | F | O | | DMS | 350 | 7 | 9780030652813 | Holt Handbook | F | O |
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COST/FUNDING SOURCE: The equipment will be disposed of or recycled at no cost to the district.
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Approval of disposal of obsolete books at Davidson Middle School.
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Approval of disposal of obsolete books at Davidson Middle School.
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Absent Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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The Board will review the annual reports for acceptance.
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BACKGROUND: California Education Code (EC) Section 48313(b) requires each District of Choice (DOC) to submit certain information annually to their governing board, the County Office of Education, the Superintendent, and the Department of Finance. This is a new requirement that went into effect in 2013-14.
CURRENT CONSIDERATIONS: The San Rafael City High School District is a District of Choice and has been for several years. This report includes information required by CDE Ed Code Section 48313 (b) for the 2018-2019 fiscal year. Upon approval by the Board, staff will forward information to both MCOE and the California Department of Education.
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There is no Financial Impact presented on this item.
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Approval of the Annual Report.
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Approval of the Annual Report.
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Absent Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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District of Choice Reporting-Ed. Code 48313
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This item presents a Memorandum of Understanding between San Rafael City Schools, Venetia Valley Elementary and The Jewish Coalition for Literacy (JCL) for Volunteer Reading Tutors during the 2018-2019 school year, for recommended approval.
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Background: JCL tutors provide one-on-one reading support for struggling readers (grades K-3) from low-income homes. JCL work in TITLE I schools with large numbers of English Learner students, where most students qualify for free or reduced price lunches and under perform on state tests. JCL conduct workshops for parents with limited English skills to help them better engage their children in the reading process and make stories come alive. JLC also donates high-quality books and other reading materials to JCL students and their parents so they can read together at home. JCL helps turn struggling young readers into confident readers excited about books and learning. And our results are impressive. Most children achieve a year of growth with the help of JCL-trained tutors. Often they advance more than one grade level, and in some cases, two or three. JCL students also make significant progress based on six key indicators: Improvement in comprehension Growth in language skills Greater motivation to read in class Reading aloud with more confidence and expression Greater participation in class discussion and activities More positive attitude toward school
Current Consideration: Jewish Coalition for Literacy will provide volunteer reading tutors at Venetia Valley Elementary School during the 2018-2019 school year per Memorandum of Understanding. Exhibit A
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There is no financial impact to the district.
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Approval of the Memorandum of Understanding between San Rafael City Schools, Venetia Valley Elementary and The Jewish Coalition for Literacy (JCL) for Volunteer Reading Tutors during the 2018-2019 school year.
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Approval of the Memorandum of Understanding between San Rafael City Schools, Venetia Valley Elementary and The Jewish Coalition for Literacy (JCL) for Volunteer Reading Tutors during the 2018-2019 school year.
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Absent Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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The Board is requested to consider Change Order #002 for additional labor and materials due to remobilization and track protection due to soft soil issues. The Board approved 3% contingency for unforeseen conditions shall be used to pay for this additional cost.
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During the initial grading in preparation for installation of new field carpet and underliner, FieldTurf and Miller Pacific discovered several soft spots resulting in the need for remediation of the subgrade which resulted in additional labor and materials.
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On April 23, 2018, the Board awarded a contract to Field Turf in the amount of $1,223,537 for the artificial turf and $41,135 for the repair of the track surface. In addition, a 3% contingency in the amount of $50,000 was approved to pay for any unforeseen conditions. Unforeseen conditions to date include Change Order #001 for $38,629.98 and Change Order #0002 in the amount of $8,449 to Field Turf will be paid out of this contingency and will increase the original turf contract amount to a total of $1,270,615.98.
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Approval of Change Order #002 to the Contract with FieldTurf for remobilization and track protection due to soft soil issues at Terra Linda High School
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Approval of Change Order #002 to the Contract with FieldTurf for remobilization and track protection due to soft soil issues at Terra Linda High School
Passed with a motion by Natu Tuatagaloa and a second by Maika Llorens Gulati. |
Absent Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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FieldTurf Terra Linda Change Order #002
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The Board will consider upholding the panel's recommendation that student Case # 1819-3 be expelled for the remainder of the 2018-2019 school year.
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Uphold the panel's recommendation. |
Uphold the panel's recommendation. Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Absent Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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The Board will review the donations for approval.
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Board Policy 3290 Section 1.1 states: “The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests, and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032) The following donations were received for the San Rafael City Schools District, as follows: | Donor | Item/Purpose | Site | Amount/Value | | Richard Fike | Outdoor Ed Program-Walker Creek | San Pedro | $ 1,000.00 | | Kurt and Jane Burkhard | Outdoor Ed Program-Walker Creek | San Pedro | $ 200.00 | | Diane Rodgers and Carlos Fasslet | Outdoor Ed Program-Walker Creek | San Pedro | $ 200.00 | | Eric and Sheila Lyons | Outdoor Ed Program-Walker Creek | San Pedro | $ 150.00 | | Renee and Kai Peters | Outdoor Ed Program-Walker Creek | San Pedro | $ 100.00 | | Michel and Kay Cooke | Outdoor Ed Program-Walker Creek | San Pedro | $ 100.00 | | Susan Miltner | Outdoor Ed Program-Walker Creek | San Pedro | $ 100.00 | | Quinn Lowenthal Family Trust | Outdoor Ed Program-Walker Creek | San Pedro | $ 100.00 | | Julie Heller | Outdoor Ed Program-Walker Creek | San Pedro | $ 50.00 | | Samuel Garrett | Outdoor Ed Program-Walker Creek | San Pedro | $ 50.00 | | Ross McKenna | Outdoor Ed Program-Walker Creek | San Pedro | $ 50.00 | | Poonian Farms | Outdoor Ed Program-Walker Creek | San Pedro | $ 50.00 | | Total | | | $ 2,150.00 |
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COST/FUNDING SOURCE: Total of general donation: $2,150
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Approval of donations
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Approval of donations
Passed with a motion by Rachel Kertz and a second by Natu Tuatagaloa. |
Absent Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Trustee Kertz made a first motion to approve the donation, with appreciation expressed. |
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| There was no reportable Closed Session action taken. |
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| Trustee Llorens Gulati requested a report on grading in the HSD; homework vs. testing. Dr. Watenpaugh noted there is a Board policy that can be brought forward. |
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Trustee Tuatagaloa reported:
- He is continuing to work with Dave Pedroli and Dan Zaich and the Capital Facilities Team regarding issues and concerns for facilities and maintenance, SRHS Stadium and the Bond Program.
- He participated in the SRHS Athletic Department Video / Interview about being a student athlete at SRHS.
- He attended a SRHS WeAreSR Meeting.
- He attended the SRHS Football Game.
- SRHS Alumni was invited to see new stadium and future projects; Bulldog Bricks.
- He attended the SRHS Girls Volleyball final games vs Branson, Redwood and San Marin.
- He attended the SRHS Girls Volleyball final gathering with parents and kids.
- He completed his Mandatory First Reporter Training.
- He hosted the Marin Athletic Foundation Hall of Fame Inductees (past & present) gathering at San Rafael Yacht Club.
- He attended the San Rafael High School Football Alumni Reunion at Terrapin Crossroads and at the new stadium.
- He attended the Study Session for School Site Single Plans for Student Achievement.
Rachel Kertz:
- She volunteered at the HeadsUp Carnival.
- She attended a recent session of the Athletic Taskforce.
Maika Llorens Gulati:
- She attended the Climate Change Action Plan Day at the City.
- She attended the Marin Promise Council Partnership meeting in Marin City where there were a representative from Dixie who talked about the change of name discussions in their district.
- She attended the Middle School Taskforce meeting; it was a good meeting, but more parents are needed to attend.
- Dia de los Muertos events.
Greg Knell:
- He attended the annual RX Safe Retreat in Olema.
- He attended a CalFresh Taskforce meeting today. County Superintendent Mary Jane Burke is negotiating a MOU for other districts to share data like our district did 3 years ago. He presented at JLAC about what SRCS had done and three more districts are now interested in signing on - Bolinas, Shoreline and Novato.
- Donations have been put together to rebuild the student radio project KSRH as it is the best signal into the Canal; programming will include Indigenous Language Radio and Transitional Youth Radio.
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Superintendent Watenpaugh reported:
- He attended the STRIVE Convening in Seattle with Marin Promise.
- SRCS participated in The Great Shakeout on October 18th.
- Senior Cabinet met with the ABL group, a master scheduling resource, to learn about how they can potentially support the middle and high schools.
- The SchoolsRule distribution is tomorrow at MCOE.
- Last week the Superintendent's Office provided lunch for VV faculty and staff to say thank you for the move this summer. Next week we will provide lunch for Laurel Dell to thank them for their big move as well.
- He will be attending the First Annual Canal Welcome Center's Gala event this Saturday. |
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| There being no further business, President Knell adjourned the meeting at 7:55 PM. |
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| Absent | Linda M. Jackson |
| Present | Rachel Kertz |
| Present | Greg Knell |
| Present | Maika Llorens Gulati |
| Present | Natu Tuatagaloa |
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