Board President Greg Knell, Vice President  Maika Llorens Gulati, Trustee Linda M. Jackson, Trustee Rachel Kertz, Trustee Natu Tuatagaloa

Legal counsel will present an overview of the processs for surplus district property and the role of a 7-11 Committee. 

An update related to bonds and Capital Facilities Program will be provided.

The first phase of the San Pedro project: Increment 1 Parking Lot and Building Pads is ready for construction and the District needs to amend the Facilities Lease to accomplish this work 

BACKGROUND:

In accordance with Education Code 17406, et seq., the SRCS Board selected the Lease-Leaseback Project Delivery Method for the SRCS Element School projects, including the San Pedro Elementary School New Construction and Modernization Project, adopted Best Value Methodology for evaluating proposals received in response to its Request for Qualifications and Proposals (“RFQ/P”) for the Elementary School projects, and engaged in Lease-Leaseback procurement by issuing the RFQ/P.  Jeff Luchetti Construction (“JLC”) was selected for San Pedro.  The Board approved Site and Facilities Leases and Pre-Construction Services with JLC for the San Pedro project at its meeting in February 2018.  In addition, the Board approved an Independent Consultant Agreement for Modular Design Services for the new modular buildings at San Pedro at a subsequent meeting.

CURRENT CONSIDERATIONS:

The first phase of work at the site is “Increment 1: Parking Lot and Building Pads.”  This phase of work has been approved by the Division of State Architect. It includes site utilities and work in the parking lot of the school which needs to be completed prior to the start of school and will allow further construction without impacting access to the school.  The work also includes site grading and preparation of building pads for the new modular buildings.  JLC has completed subcontractor bidding and development of a Guaranteed Maximum Price (“GMP”) for the Increment 1 project.  Amendment 1 to the Facilities Lease, including Exhibit C are attached and recommended for approval.  Exhibit C contains the General Conditions and GMP for the Increment 1 project. 

$947,953.  Funded by the Measure A Bond.  This award is within the District’s budget for the project.

Approval of Amendment 1 to the Facilities Lease, including Exhibit C, of the Lease-Leaseback Agreements with Jeff Luchetti Construction, Inc. for the San Pedro Elementary School Project. 

To Seek the Board of Education’s adoption of “Best Value Methodology” for upcoming District Lease-Leaseback Projects.

Capital Facilities staff recommends San Rafael City Schools (SRCS) adopt updated Best Value Methodology for upcoming projects utilizing the Lease-Leaseback project delivery method.

Background:

Under recently amended Education Code Section 17406, in order to use the lease-leaseback project delivery method, school districts must first adopt Best Value Methodology for Lease-Leaseback Projects (“LLB Projects”) and then select a contractor/developer based on that Best Value Methodology.  (Ed. Code, § 17406, subd. (a)(2).)  In assessing “Best Value,” the Education Code requires school districts to consider at a minimum the contractor/developer’s:  price points, experience/expertise, and safety record.  (Id. At subd. (a)(2)(A).)

The proposed Best Value Methodology before the Board includes the three mandatory criteria (price points, experience/expertise, safety), as well as additional categories such as:  Collaborative Project Experience, Project Team and Project Understanding, Subcontractors, Schedule, Staffing and, Collaborative for High Performance Schools (CHPS) project experience.  Each category is weighted with a different number of maximum points. 

The proposed Best Value Methodology also contains statutorily required detail regarding how SRCS will solicit proposals for LLB Projects, the contents of the proposals, how SRCS will apply the Best Value Methodology, and the District’s evaluation and award procedures.  The proposed Best Value Methodology is intended to be used for any future SRCS LLB Projects.

Current Considerations:

Previously adopted Best Value Methodologies with criteria and weighting for the Stadium Project and for Elementary District Modular Building projects do not align for upcoming major high school construction projects at San Rafael and Terra Linda.  The proposed new criteria and weighting reflects the Capital Facilities Team’s experience with the previous criteria and is a better fit for the variety of upcoming projects.

No financial impact at this time.

Approval of Resolution No.1819-2 in support of adopting “Best Value Methodology” for upcoming District Lease-Leaseback Projects.

Staff seeks review and approval from the Board of Education for Resolution No. 1819-3 adopting the Initial Study/Mitigated Negative Declaration, Mitigated Measures, and Mitigated Monitoring Program for Davidson Middle School and Laurel Dell Elementary School and approving the project in accordance with CEQA.

Background/Current Considerations:

San Rafael City Schools (SRCS) is proposing the modernization/construction of the Davidson Middle School and Laurel Dell Elementary School Measure A improvements projects at the existing Davidson Middle School and Laurel Dell Elementary School campuses (“Project”). In accordance with the requirements of the California Environmental Quality Act of 1970, as amended (“CEQA”), and CEQA Guidelines, the District has prepared an Initial Study/Mitigated Negative Declaration which evaluates the potential environmental effects of the Project, and a Mitigation Monitoring and Reporting Program (“MMRP”) for the Project, which defines the measures which would be imposed on the Project to mitigate or avoid potentially significant environmental impacts of the Project.  The Initial Study/Mitigated Negative Declaration concludes that implementation of the Project will not result in a significant effect on the environment because the mitigation and standard measures described in the Initial Study/Mitigated Negative Declaration and MMRP are included in the Project to reduce potential impacts to a less than significant level.  The final Initial Study/Mitigated Negative Declaration is attached as Exhibit A to the Resolution, and the MMRP is attached as Exhibit B to the Resolution.

No financial impact at this time.

Approval of Resolution No. 1819-3, adopting the final Initial Study/Mitigated Negative Declaration, CEQA findings, mitigation measures, and MMRP for the Project, and approving the Project.

Staff seeks review and approval from the Board of Education for a Modification to the Independent Consultant Agreement with Millennium Consulting Associates (“MECA”) for proposed soils support services for Davidson Middle School.

The purpose of this modification is to perform the necessary soils support services as part of the monitoring and closeout for the Davidson Middle School construction project.

Environmental services were anticipated and broadly budgeted in the program budgets presented to and adopted by the Board. Staff anticipates, plans and budgets for such supplemental services. The Board may expect future items similar to this one for each site or capital program building project. 

Background:

On December 12, 2016, the San Rafael City Schools (SRCS) Board of Education approved three firms as a qualified pool to provide Environmental services for the Capital Facilities Program, which included Millennium Consulting Associates (“MECA”). MECA has been approved for Environmental Services for Davidson Middle School, Bahia Vista Elementary School and San Rafael High School.  Modification No. 1 for Industrial Hygiene Environmental Services was approved by the Board of Education on September 11, 2017 for the Davidson Annex. And, Modification No. 4 for Phase 1 Environmental Services for Laurel Dell Elementary and Davidson Middle Schools was approved by the Board on December 18, 2017. 

The Millennium Consulting Associates contract history for Davidson Middle School is outlined below:

Current Considerations:

At this time, environmental soils services are necessary to facilitate off-haul and disposal of spoils produced by necessary trenching for the site.  These specific services will address the technical monitoring and closeout services strictly for the soils support after trenching, once the renovation is underway.

The proposed cost of this work is $33,130.00 and is within planned budgeting for this type of work and will be funded from the District’s Measure B Bond Funds.

Budget/SACS Code: 

21-9010-0-6260-00-0000-8500-340-000-000

Approval of Modification No. 5 to the Independent Consultant Agreement for Millennium Consulting Associates.

The Board is presented with a request for approval of an amendment to the Independent Consultant Agreement with Interactive Resources. 

The purpose of this amendment is to provide documents for bidding ceiling repairs at the Davidson Middle School 10 Wing Project.

Background:

On March 26, 2017, the Board of Education approved Interactive Resources as the firm to provide roofing and waterproofing design and construction phase services at the Davidson Middle School 10 Wing Classroom Building.   Interactive Resources’ original contract included defect investigation and structural analysis, which was appropriate given the age, condition, and unique construction of the “sawtooth” roof system.  In contracting for these initial investigative services, staff anticipated additional roofing and ceiling related repairs and budgeted accordingly.   The Interactive Resources contract history for Davidson Middle School 10 Wing is outlined below:

Current Considerations:

Long term water damage to the existing ceilings has resulted in classrooms without acoustical ceiling tiles and with plastic sheeting covering the removed tile areas.  Given that the roof has been repaired, it is appropriate at this time to repair/replace the ceilings to provide a suitable interior finish.

The Capital Facilities team requested a proposal from Interactive Resources to provide bid documents for needed ceiling repairs to include new acoustical tile ceilings in four (4) classrooms and repair work in areas of the adjoining corridor.   After their documents are complete the Capital Facilities team will proceed with bidding out the ceiling repairs.

Approval of Amendment to Independent Consultant Agreement with Interactive Resources for bid documents for ceiling repairs at the Davidson Middle School 10 Wing Project.

The Board is presented with a recommendation to approve a proposal from ClayPeople for the purchase of one Skutt Kiln and a proposal from Blick Art Materials for the purchase of six (6) pottery wheels.

The purpose of this request is to secure the timely procurement of the new pottery equipment for the Ceramics Program at the interim housing site at San Rafael High School.

Supplemental pottery equipment is needed for the on-going operation of the San Rafael High School Ceramics Program, during and following the campus expansion and re-construction program.

Background:

The San Rafael High School Ceramics Classroom/Lab is being demolished as part of the current San Rafael High School Demolition Project. New interim housing is currently being constructed at the back side of the school campus which will include a temporary ceramics lab.  Existing ceramics equipment was found to be out of date, in poor working condition, or cost prohibitive to run at the temporary site thus will need to be supplemented.

Current Considerations:

The original ceramics lab operated with two kilns: one electric and one gas. The cost to  provide gas to the interim housing location, which will include the ceramics lab, far exceeds the cost to purchase an additional electric kiln.  The one existing kiln will move to the interim housing and will be supplemented with the additional proposed kiln.  Additionally, the existing pottery wheels were found to be in poor working condition and need replacement.  It is proposed to purchase six (6) pottery wheels as replacements.  All items will be used in the interim housing location and will be moved to the permanent location once constructed.

$8,549.11  Funded by Measure B Bond funds.

Skutt KM 1227-3 PK Kiln - $4,154.23 (includes 10% discount, shipping, and sales tax)

Shimpo VL-Lite Pottery Wheels; six (6) at $652.00 ea. - $4,394.88 (Includes shipping and sales tax)

Budget/SACS Code:  21-9010-0-6400-00-0000-8500-410-000-479           

Approval of the purchase orders for one (1) Skutt Kiln and six (6) Shimpo pottery wheels for the ceramics program at San Rafael High School.

The Board is presented with a request for approval of an amendment to the Independent Consultant Agreement with Kathleen Moore & Associates for additional consulting services related to the San Rafael City Schools (SRCS) Career Technical Education (CTE) Facility State Funding.

The purpose of this amendment is to provide supplemental consulting services to include the coordination and completion of the Career Technical Education (CTE) Department of Education Application for Terra Linda and San Rafael High Schools.

Background:

On February 23, 2017, the Board of Education approved a request for consulting services for Kathleen Moore & Associates to develop Educational Specifications (Ed Specs) for the Capital Facilities Bond Measures A and B Programs.

The original scope of services for Kathleen Moore & Associates included a comprehensive process to engage feedback from the district’s educational leaders, teachers and staff, in organizing and composing the SRCS High School and Elementary School Educational Specifications.

Kathleen Moore & Associates contract history is outlined below:

Current Considerations:

The Capital Facilities Program needs to prepare to submit for state funding on the CTE Facilities Application for Terra Linda and San Rafael High Schools. Kathleen Moore is very familiar with the SRCS High Schools, having completed the Educational Specifications for both, and will be an invaluable resource in preparing the application.  Ms. Moore’s services will include:

1. Career Technical Education Plan with industry sector, pathways, sequence of courses, labor market demand, rationale for project, student accessibility professional development, CTE model curriculum standards, partnership support and LCAP support.
2. Six (6) staff meetings & coordination support to the Senior Director of Capital Projects.
3. Projections of student enrollment and identification for feeder schools and partners.
4. Accountability plan, educational specifications, and equipment list.
5. Coordination of plan sets and budgets with Hibser Yamauchi and HED architects.

The proposed additional compensation for Amendment No. 2 is $40,000, funded from the District Bond Program, under Measure B.

Budget/SACS Code:  21-9010-0-6219-00-0000-8500-700-000-491

Approval of Amendment No. 2 to Independent Consultant Agreement for Kathleen Moore and Associates for additional services related to the preparation of Career Technical Education (CTE) Facility application.

The Board is presented with an amendment to Mobile Modular’s contract to relocate and install portables for the Venetia Valley Interim Housing project.

Interim housing is needed at Venetia Valley in order to relocate students and staff during the demolition and reconstruction of the main campus classroom buildings. 

Background:

The SRCS Board approved a contract with Mobile Modular for the Venetia Valley Interim Housing project at the meeting of April 23, 2018.  Mobile Modular is supplying 21 portable classrooms and 2 restroom buildings.  In addition, two existing portables currently at the site are in good enough condition to relocate to the interim campus.  This amendment will provide for dismantling, relocating, setting, restoring roofing and exteriors, repairing flooring and ceilings, and re-installing ramps.

Current Considerations: 

In order to ensure a timely installation sequence and get this work on the installer’s schedule, the Capital Facilities Team has authorized Mobile Modular to proceed.  The Board’s action will ratify staff’s authorization to proceed and approve the amended contract amount.

$25,000.  Funded by the Measure A Bond.

Budget/SACS Code:  21-9010-0-62330-00-0000-8500-092-000-493

Approval of the Amendment to the contract with McGrath RentCorp (“dba Mobile Modular”) for the relocation of two portable classrooms at Venetia Valley.

Staff seeks approval from the Board of Education for an Amendment to the Independent Consultant Agreement with Production Technical Services, Inc, for additional inspection services for the Terra Linda High School Electrical Relocation and Drama Building Demolition projects.

As part of the construction oversight process and to ensure that the work is in accordance with the plans and specifications, it is necessary to provide inspection services at the Terra Linda Projects.

Background:

On June 25, 2018, the San Rafael City Schools Board of Education approved a contract with Production Technical Services, Inc. for project inspection services for the Venetia Valley K-8 and San Rafael High School Temporary Housing projects.  Production Technical Services, Inc. was recommended and selected because of their extensive experience with the Division of State Architect (DSA) certification process and because of their knowledge in interpreting current California Code regulations regarding compliance with construction inspection and materials testing.

Current Considerations:

The Capital Facilities Team has two small projects in preparation for the larger main campus renovation at Terra Linda High School.  The scope of work and size of the Electrical Relocation and Drama Building Demolition projects requires only limited inspection time. 

The amount of $4,025 is based upon the scope of work and the estimated number of inspections required.  The number of hours included in the scope of work is 35 hours for Terra Linda High School.

The Production Technical Services, Inc, contract history for Terra Linda High School is outlined below:

Amendment No. 1 – TLHS Electrical Relocation/Demo at Drama Building

This award is within the District’s budget for the project.

Budget/SACS Code:  21-9010-0-6220-00-0000-8500-411-000-493

Approval of the Amendment to Independent Consultant Agreement with Production Technical Services, Inc., for inspection services at Terra Linda High School.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

This item presents the Memorandum of Understanding (MOU) between San Rafael City Schools Elementary and High School Districts (SRCS) and the North Coast Beginning Teacher Program for recommended approval. 

The North Coast Beginning Teacher Program coordinates with SRCS to provide support services to teachers in the Alternative Certification Intern Program. 

The fee will be $2,500 per Intern registered in the program.

Each SRCS support provider receives a $1,250.00 stipend per intern, of which $800.00 is paid to the District by North Coast.

The Board is presented with a Frontline Technologies Group Master Services Agreement for Absence Management and Substitute Placement Services between San Rafael City Schools and Frontline Technologies

BACKGROUND:
Frontline Technologies recently purchased Canopy Road Software, Inc. (CRS Incorporated).CRS Incorporated was originally established in 1985 and initially provided telephone reservation software used by school systems to manage media supplies. In 1987 CRS released Substitute Finder, which became the company’s flagship product.

The Application Service Provider (ASP) system is equipped with advanced Interactive Voice Response (IVR) capabilities as well as internet link, thus guaranteeing access 24 hours a day, 7 days a week, and 365 days a year. The system shall provide secure access on the internet with 2 identifiers for logging on. Internet access shall be in a secure data environment.

The system fully automates employee absence report, substitute placement, and data analysis processes. It is designed for both certificated and classified employees and enables employees to track their own absence history. Site administration and support staff have the ability to easily track and manage all absence information via phone or computer and even receive proactive e-mail communication on status of an opening being filled. Another key advantage of the Frontline Absence Management system is its ability to exchange data with the Marin County Office of Education Fiscal/HR data base Quintessential School Systems (QSS) and integration with the Standardized Account Code Structure (SACS) enabling the district to save significant staff time.

COST/FUNDING SOURCE:
The cost for this one-time service during the 2018-19 fiscal year will be split between the elementary and high school districts.

$3,500 + applicable sales tax per district.

Approval of the agreement.

San Rafael City Schools Nutrition Services department seeks approval of a new two-year contract with Titan Software Solutions to be our Cloud Based Point of Service provider.  Titan will provide a true cloud based system relieving the district of maintaining and costs associated with maintaining our own servers.  Titan has full integration with our student information system AERIES, enabling Nutrition Services to better extend eligibilities to families. 

BACKGROUND: San Rafael City Schools Nutrition Services Department has entered into a year to year contract with Titan School Solutions to be our Cloud Based Point of Service provider.

In early February, our technology department approached Nutrition Services with the possibility of our server is at end of life and may crash before the end of the 17/18 school year.  A search was started for a true cloud-based system that would fit all of our needs. We explored our then current company Nutri-Kids as well as Titan. By mid-April, Titan was selected based on cost and their proven ability to provide expert assistance and seamless transition.

Titan will provide a true cloud-based system relieving the district of maintaining and costs associated with maintaining our own servers.  Titan has full integration with our student information system AERIES, enabling Nutrition Services to better extend benefits to families.

CURRENT CONSIDERATION: The contract starts on July 1, 2018, however, Titan allowed us an end of school year rolls out starting on May 14^th, 2018.  We have been amazed at the seamless transition into their program.

Annual Subscription Fee will be funded by the Nutrition Services Department.

Elementary District Annual Subscription is $6650 

High School District $2600 

Approval of two-year contract with Titan School Solutions Software

The Board will review the warrants for June 2018 for ratification.

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant registers for the Elementary and High School Districts for all funds from June 1, 2018, through June 3, 2018, are attached. 

Ratification of the Elementary and High School District warrants for June 2018.

The Board is presented with a School Loop, Inc. Master Subscription Agreement for recommended approval. 

BACKGROUND: This item presents the Board with the Master Subscription Agreement with School Loop for the 2018-19 school year. The subscription includes district-wide web site service, SL Plus Gradebook and software support. 

CURRENT CONSIDERATION: Staff recommends approval of the agreement for ongoing services in the 18/19 school year. 

COST/FUNDING SOURCE:
The annual amount of the agreement for 2018-2019 is $10,079.75

SACS Code: 01-0000-0-4307.00-1110-1000-700-240-000

Approval of the proposal from School Loop, Inc. Master Subscription Agreement.

The Board is presented with a contract Between San Rafael City Schools and STLR Corp. dba Ryland School Business Consulting for review and recommended approval.

BACKGROUND: Ryland School Business Consulting will provide general financial planning and business services to San Rafael City Schools, which may include but are not limited to the following: business office assistance and training; budget development; interim reporting; year-end closing of the books; general financial analysis as needed for negotiations; charter school petition evaluation and fiscal viability analysis; documentation of procedures; development of financial strategies and analysis related to growth or decline;recommendations for board policy; preparation or review of short-term and long-term cash flow schedules. 

The term of this contract is for services through June 30, 2019.

Service contract attached: Exhibit A

Cost/Funding Source: 01-0000-5840.00-0000-7300-700-210-000 not to exceed $3,000 and will be split %50/%50 between Elementary and High School Districts.

Approval of the Contract Between San Rafael City Schools and STLR Corp. dba Ryland School Business Consulting. 

This item presents the 2018 Local Control Accountability Plan (LCAP) Every Student Succeeds Act (ESSA) Federal Addendum for Board review and recommended approval.

Background: New for 2018, eligible school districts within California are required to submit a “LCAP Federal Addendum” to the California Department of Education (CDE) if they apply for Every Student Succeeds Act (ESSA) funds from the U.S. Department of Education. Therefore, both SRCS’ Elementary School District and High School District are required to submit by the deadline of August 15. The Addendum is meant to supplement the LCAP to ensure that eligible LEAs have the opportunity to meet the LEA Plan provisions of the ESSA.

The Addendum contains narrative sections that are very similar to plans and reports that have been previously been submitted to the CDE in prior years for federal funds, such as plans related to the “Titles” (Title I, Title III, etc.) Essentially, the Addendum now takes the place of these previous plans and reports.

Current Consideration: This item presents the 2018 Local Control Accountability Plan (LCAP) Every Student Succeeds Act (ESSA) Federal Addendum for Board review and recommended approval.

Exhibit A

 Approval of the 2018 Local Control Accountability Plan (LCAP) Every Student Succeeds Act (ESSA) Federal Addendum.

This item presents the 2018 Local Control Accountability Plan (LCAP) Every Student Succeeds Act (ESSA) Federal Addendum for Board review and recommended approval.

Background: New for 2018, eligible school districts within California are required to submit a “LCAP Federal Addendum” to the California Department of Education (CDE) if they apply for Every Student Succeeds Act (ESSA) funds from the U.S. Department of Education. Therefore, both SRCS’ Elementary School District and High School District are required to submit by the deadline of August 15. The Addendum is meant to supplement the LCAP to ensure that eligible LEAs have the opportunity to meet the LEA Plan provisions of the ESSA.

The Addendum contains narrative sections that are very similar to plans and reports that have been previously been submitted to the CDE in prior years for federal funds, such as plans related to the “Titles” (Title I, Title III, etc.) Essentially, the Addendum now takes the place of these previous plans and reports.

Current Consideration: This item presents the 2018 Local Control Accountability Plan (LCAP) Every Student Succeeds Act (ESSA) Federal Addendum for Board review and recommended approval.

Exhibit A

Approval of the 2018 Local Control Accountability Plan (LCAP) Every Student Succeeds Act (ESSA) Federal Addendum.

This item presents an Agreement between San Rafael City Schools, Davidson Middle School and Renaissance Learning Star Math Online Math Diagnostic Tool during 2018-2019 School Year, for recommended approval.

Background: The founders set out to enable dynamic practice through a new digital platform, to multiply the aha moments orchestrated by teachers. They understand that for students to become their most amazing selves, teachers must be given that opportunity as well.Renaissance Star Math guides students to greater math growth with assessments that are fast, accurate, and easy to administer. Star Math, is a computer-adaptive assessment for grades 1-12, identifies which skills and sub-skills students know, and which skills they’re ready to work on next. Maximize instruction and practice with state-specific insights and resources to guide students on the optimal path to math proficiency. 

Current Consideration: Davidson Middle School will use Renaissance Star Math diagnostic assessment to determine intervention needs of low performing students.

Exhibit A 

Cost of online assessment services not to exceed $6,064.80 to be paid from site Title I funds.

01-3010-0-5840.00-1511-1000-340-120-000

Approval of Agreement between San Rafael City Schools, Davidson Middle School and Renaissance Learning Star Math Online Math Diagnostic Tool During 2018-2019 School Year.

This item presents a renewal agreement between Discovery Education, Inc., and San Rafael City Schools, Davidson Middle School for science software license during 2018-2019 school year, for review and recommended approval. 

Background: Discovery Education is the global leader in standards-based digital content for K-12, transforming teaching and learning with award-winning digital textbooks, multimedia content, professional development, and the largest professional learning community of its kind. Serving 4.5 million educators and over 50 million students, Discovery Education's services are in half of U.S. classrooms, 50 percent of all primary schools in the U.K., and more than 50 countries. Accelerate student achievement by capturing the minds and imaginations of students with the fascination of Discovery, tapping into students' natural curiosity and desire to learn.

Current Consideration: Discovery Education, Inc., will provide license access to Discovery Education Streaming PLUS K-8 and Discovery Education Science K-8 for all teacher and student use at Davidson Middle School during the 2018-2019 school year.

Exhibit A

Cost of software not to exceed $4,595 to be paid from site Lottery funds.

Approval of renewal agreement between Discovery Education, Inc., and San Rafael City Schools, Davidson Middle School for Science Software License during 2018-2019 school year. 

This item presents Online Dreambox Seat License Subscription for Davidson Middle School during 2018-2019 school year, for recommended approval.

Background: Dreambox Learning is an adaptive, online K-8 math program designed to complement classroom instruction and deliver results. Dreambox adapts to students' actions to meet them at the right level-with personalized instruction that promotes student decision making and strategy development. DreamBox has a challenging, standards-aligned curriculum, available in English and Spanish, that is evidence based to promote student growth and deeper conceptual understanding by encouraging different pathways to solving problems.

Current Consideration: Approval of online Dreambox Seat License Subscription for Davidson Middle School during 2018-2019 school year. Math assessments for Davidson in intervention classes to identify and monitor low performing students.

Exhibit A

Cost of DreamBox services not to exceed $4,850 to be paid from site Title I funds.

01-3010-0-5840.00-1511-340-120-000

Approval of Online Dreambox Seat License Subscription for Davidson Middle School during 2018-2019 school year.

This item presents an Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR) for Health and Fitness Educator at San Pedro Elementary School for the 2018-2019 school year, for recommended approval.

Background: Bay Area Community Resources (BACR) is a regional 501(c)(3) nonprofit agency headquartered in San Rafael, California that provides a range of services in seven counties around the San Francisco Bay Area. Founded in 1976, BACR’s mission is to promote the healthy development of individuals and families, encourage service and volunteerism, and help build community.Toward these ends, BACR delivers services at more than 100 school- and community-based sites in the following program areas: After school, alcohol and drug, healthy communities, mental health, national service, tobacco, youth leadership and workforce development, and fiscal intermediary services.

Last year, BACR delivered intensive direct services to approximately 33,000 children, youth, and adults annually. Our outreach and informational programs reached another 370,000 through events, workshops, and the internet. Annual evaluations of BACR programs have consistently shown positive impacts, including improved family functioning, youth development skills, and school performance.

BACR delivers the above services with an annual budget of more than $28 million and a professional staff of 500 (276 FTE) and 360 AmeriCorps members, 25 graduate-level mental health interns, and more than 9,000 volunteers a year. This cadre of professional staff, AmeriCorps members, interns, and volunteers helps make it possible for BACR to leverage support and deliver services in communities that otherwise would not have the capacity to provide adequate resources.

Current Consideration: Bay Area Community Resources will provide school day recreation services during the 2018-2019 by hiring a Health and Fitness Coordinator working directly with the Family Center. 

Exhibit A

Cost of services for Health and Fitness Coordinator not to exceed $50,456.25.

01-0910-0-5840.00-1511-1000-095-120-000    $17,500

01-0000-0-5840.00-1511-1000-095-120-000    $32,956 (PTA Funds)

Approval of Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR) for Health and Fitness Educator at San Pedro Elementary School for the 2018-2019 school year.

This item presents the Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR) for additional staff to supervise and monitor buses and bus riding students at San Pedro Elementary School for the 2018-2019 school year, for review and recommended approval. 

Background: 
Bay Area Community Resources (BACR) is a regional 501(c)(3) nonprofit agency headquartered in San Rafael, California that provides a range of services in seven counties around the San Francisco Bay Area. Founded in 1976, BACR’s mission is to promote the healthy development of individuals and families, encourage service and volunteerism, and help build community.Toward these ends, BACR delivers services at more than 100 school- and community-based sites in the following program areas: After school, alcohol and drug, healthy communities, mental health, national service, tobacco, youth leadership and workforce development, and fiscal intermediary services.

Last year, BACR delivered intensive direct services to approximately 33,000 children, youth, and adults annually. Our outreach and informational programs reached another 370,000 through events, workshops, and the internet. Annual evaluations of BACR programs have consistently shown positive impacts, including improved family functioning, youth development skills, and school performance.

BACR delivers the above services with an annual budget of more than $28 million and a professional staff of 500 (276 FTE) and 360 AmeriCorps members, 25 graduate-level mental health interns, and more than 9,000 volunteers a year. This cadre of professional staff, AmeriCorps members, interns, and volunteers helps make it possible for BACR to leverage support and deliver services in communities that otherwise would not have the capacity to provide adequate resources.

Current Consideration: 
Bay Area Community Resources (BACR) will provide one staff person to work 2.5 hours per day supervising and monitoring buses and bus riding students at San Pedro Elementary School for the 2018-2019 school year. This staff member will serve as an on site point-person to support any parents with questions and concerns.This plan was developed in consultation with the principal. 

Exhibit A-Independent Contractor Agreement for Special Services

Cost of services not to exceed $19,406 to be paid from unrestricted general fund.

01-0000-0-5840.00-1110-3600-095-240-000

Approval of the Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR) for additional staff to supervise and monitor buses and bus riding students at San Pedro Elementary School for the 2018-2019 school year.

This Agreement for Services between San Rafael City Schools, Venetia Valley and Consultant Jennifer Cote for instructional coaching for History and Math Middle School Teachers, June 2018 - October 2018, is presented for Board review and approval.

Background: Jennifer Cote is an Educational Consultant with over 25 years of experience with expertise in creative curriculum development. Jennifer has worked in the Bay Area as a teacher, school coach, teacher mentor, and in curriculum development.

Current Consideration: Summer/Fall Middle School Professional Development - History and Math Instructional Coaching: Jennifer Cote will work over the summer and early fall as an instructional coach to support the four new history and math teachers during the planning and implementation phases of their first 7th grade units. She will work with them on developing a foundation of strong curriculum and pedagogical practices that will support student-centered learning. The focus will be on developing student-centered classrooms that nurture critical thinking skills, reflective practices, discussion skills, and intellectual risk-taking.

Exhibit A

Cost of services not to exceed $5,100 to be paid from Venetia Valley site funds.

01-0910-0-5200.00-1511-1000-092-120-000

Approval of Agreement for Services between San Rafael City Schools, Venetia Valley and Consultant Jennifer Cote for instructional coaching for History and Math Middle School Teachers, June 2018 - October 2018.

This item presents an agreement with Mindset Works, Inc., for online professional development at Davidson Middle School during the 2018-2019 school year, for recommended approval.

Background: Mindset Works is the global leader in growth mindset training for educators and students, leveraging the pioneering research of co-founders Carol Dweck and Lisa Blackwell. The mission at Mindset Works is to enable a world in which people seek and are fulfilled by ongoing learning and growth.

Mindset Works consists of practitioners, coaches, leaders, and researchers who work together to translate academic research into award-winning teacher and student programs. These programs increase motivation and self-efficacy to develop future generations of self-driven learners.

Mindset Works SchoolKit is a suite of resources developed to cultivate a growth mindset school culture. It contains tools for administrators, teachers, and students to learn, teach and live the growth mindset. 

Current Consideration: Davidson Middle School staff will engage in Mindset Works online professional development during the 2018-2019 school year per attached Scope of Services.

Exhibit A - Mindset Works Scope of Services

Cost of services for 2018-2019 school year is $5,000.

01-0190-0-5840.00-1511-1000-340-120-000

Approval of the agreement with Mindset Works, Inc., for online professional development at Davidson Middle School during the 2018-2019 school year.

This item presents a Letter of Engagement Between San Rafael City School and Marin Theatre Company for services at Davidson Middle School for the  2018-2019 school year, for recommended approval. 

BACKGROUND: Marin Theatre Company presents professional theatre arts integration instruction in conjunction with the academic curriculum. At the school, a decision is made regarding a primary area of focus. For example, the school may choose a primary focus on theatre classes to correlate with English or History. Whatever the discipline, the common thread is to encourage connection between art and education, that each inspires and reinforces the other, providing students with a creative, diverse and supportive environment where can take creative risks and grow.

CURRENT CONSIDERATION: Marin Theatre Company's programs provide an in-depth syllabus that integrates into the broader curriculum and satisfies the California Visual and Performing Arts Theatre Content Standards. These standards assist Davidson Middle School in collaborating with Marin Theatre Company to design curricula that balance depth with breadth, feature active participation along with listening and observation, and assess student progress through use of assessment tools. In these ways, Davidson Middle School will work with Marin Theatre Company to provide students with creative engagement designed to illuminate their experience with the academic curriculum.

(Exhibit A)

Cost of services not to exceed $8,025 to be paid from site funds.

01-0190-0-5840.00-1511-1000-340-120-000

Approval of the Letter of Engagement Between San Rafael City School and Marin Theatre Company for services at Davidson Middle School for the  2018-2019 school year

This item presents an Agreement between ESGI and San Rafael City Schools for assessment software license during 2018-2019 school year, for review and recommended approval. 

BACKGROUND: ESGI is an online assessment platform that used for 1:1 assessments with students in grades K/1. All SRCS teachers in grades K/1 are expected to complete the required assessments as recommended by the Assessment Task Force in ESGI four times per year.  These assessments let us know student progress in early literacy skills and early math skills, as well as inform teaching.  From a classroom level, teachers can see areas of strength and need and use this to inform their teaching, as well as the 1:1 and small group differentiation that can occur from using these assessments.

CURRENT CONSIDERATION: This is a request to continue the use of ESGI in grades K/1. It is reflected in the LCAP, Goal 1 Action 2. 

Exhibit A - ESGI Quotation for Software License

The cost of 12 month license for 50 teachers not to exceed $7,450 to be paid from general funds.

01-0000-0-4307.00-1511-1000-700-240-000

Approval of the Agreement between ESGI and San Rafael City Schools for assessment software license during 2018-2019 school year.

This agenda item presents the Elementary School Districts' Consolidated Application for Funding Categorical Aid Programs, 2018-2019, for review and recommended approval. 

BACKGROUND: The San Rafael City Elementary District receives categorical funds from the State and Federal governments for supplemental educational programs. The district must annually submit an application for State and Federal Funding. The application for Federal programs covers Title I (disadvantaged children), Title II, Part A (teacher and principal training), and Title III (Immigrant and Limited English Proficient funds).

The District utilizes a portion of categorical fund dollars to supplement programs and services to students, especially in the areas of math, reading, language arts, and English Language development. All funds will be used for identified students and/or the specified purpose and all compliance requirements will be fully met. Staff development, parent education and participation, guidance, evaluation, assessment and planning are also required elements of the program.

Schools qualify for Title I funding by meeting the requirement of a percentage unique to each district of students eligible for free and reduced lunches. The schools meeting the requirements for Title I funding are Bahia Vista, Coleman, Laurel Dell, San Pedro and Short Elementary Schools, Davidson Middle School and Venetia Valley K-8 School. Saint Raphael School has requested to participate in Title I, Title II, and Title III funding. Brandeis Hillel has requested to participate in Title II funding.

Students will be identified for Title I academic assistance in grades 2-8 by performing below grade level based upon district and school assessments. Teachers will identify students in grades K-1 who are performing significantly below grade level according to the criteria identified in the district K-1 Assessment.

The application has been reformatted for online completion and submission with restricted access. As a result, the ability to present the preliminary or completed application in digital form has become limited. The board will be presented with a hard copy at the board meeting of the preliminary or completed application for review for the purposes of approving the application for funds. 

The figures presented in this application are sourced by current categorical budgets and consultation with Nonprofit and private schools within the geographical boundaries of San Rafael. The figures presented are accurate and true to the best of our records. Upon approval of the Board, the application will be submitted and the digital version of this submission will be retroactively uploaded to this agenda item for public record as Exhibit A - ESD Consolidated Application for Funding.

The Consolidated Application declares the District's intent to apply for categorical funding. The District expects to receive allocations in the following categorical funds:

Title I, Part A - Basic Grant

Title II, Part A - Teacher Quality

Title III, Part A – Immigrant

Title III, Part A - Limited English Proficient (LEP)

This item presents an Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR) for Health and Fitness Educator at Bahia Vista Elementary School for the 2018-2019 school year, for recommended approval.

Background: Bay Area Community Resources (BACR) is a regional 501(c)(3) nonprofit agency headquartered in San Rafael, California that provides a range of services in seven counties around the San Francisco Bay Area. Founded in 1976, BACR’s mission is to promote the healthy development of individuals and families, encourage service and volunteerism, and help build community.Toward these ends, BACR delivers services at more than 100 school- and community-based sites in the following program areas: After school, alcohol and drug, healthy communities, mental health, national service, tobacco, youth leadership and workforce development, and fiscal intermediary services.

Last year, BACR delivered intensive direct services to approximately 33,000 children, youth, and adults annually. Our outreach and informational programs reached another 370,000 through events, workshops, and the internet. Annual evaluations of BACR programs have consistently shown positive impacts, including improved family functioning, youth development skills, and school performance.

BACR delivers the above services with an annual budget of more than $28 million and a professional staff of 500 (276 FTE) and 360 AmeriCorps members, 25 graduate-level mental health interns, and more than 9,000 volunteers a year. This cadre of professional staff, AmeriCorps members, interns, and volunteers helps make it possible for BACR to leverage support and deliver services in communities that otherwise would not have the capacity to provide adequate resources.

Current Consideration: Bay Area Community Resources will provide school day recreation services during the 2018-2019 by hiring a Health and Fitness Coordinator working directly with the Family Center. 

Exhibit A

Cost of services for Health and Fitness Coordinator not to exceed $27,945.

01-0000-0-5840.00-1511-1000-090-120-000 

Approval of Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR) for Health and Fitness Educator at Bahia Vista Elementary School for the 2018-2019 school year.

This item presents an Independent Contractor Agreement for Special Services between San Rafael City Schools for San Pedro and Bahia Vista Family Center Programs and Bay Area Community Resources (BACR) for 2018-2019, for review and  recommended approval.

BACKGROUND: Healthy Start was established in 1991 through Senate Bill 620, the Healthy Start Support Services for Children Act, to improve student learning and support families. Healthy Start enhances efforts to close the achievement gap by helping children and their family members gain access to an array of learning supports. While each local Healthy Start is unique, all are designed to do the following:

• Ensure that each child receives the physical, emotional, and intellectual support that he or she needs — in school, at home, and in the community — to learn well.
• Build the capacity of students and parents to be participants, leaders, and decision-makers in their communities.
• Help schools and other child and family-serving agencies to recognize, streamline, and integrate their programs to provide more effective support to children and their families.

The California Department of Education (CDE) administers Healthy Start and awards two-year planning, five-year operational, and seven-year combined planning and operational grants to local education agencies (LEAs).  

CURRENT CONSIDERATION:  It is the purpose of this Independent Contractor Agreement for Services to specify the agreement between San Rafael City Schools and Bay Area Community Resources (BACR) for the purpose of providing school-based outreach, coordination and family support services at San Pedro and Bahia Vista Elementary Schools during the 2018-2019 school year. (Exhibit A).

MOU's with BACR amount to $347,665.40 for the 2018-2019 school year. A specific MOU and a site budget for grant related activities as been created at each site and are as follows. 

Bahia Vista    
01-9463-0-5840.00-1110-2495-090-120-000           $191,019.40
Marin Community Foundation Grant

San Pedro      
01-9463-0-5840.00-1110-2495-095-120-000           $134,100
Marin Community Foundation Grant

01-9460-0-5860.00-1110-2495-095-120-000            $14,000
Transportation Grant

01-0000-0-5840.00-1511-2495-095-120-000   $8,546
Unrestricted Site Funds

Approval of Independent Contractor Agreement for Special Services between San Rafael City Schools for San Pedro and Bahia Vista Family Center Programs and Bay Area Community Resources (BACR) for 2018-2019.

This agenda item presents for Board approval the High School Districts' Consolidated Application for Funding Categorical Aid Programs, 2018-2019.

BACKGROUND: The San Rafael City High School District receives categorical funds from the State and Federal governments for supplemental educational programs. The District must annually submit an application for State and Federal Funding. The application for Federal programs covers Title I (disadvantaged children), Title II, Part A (teacher and principal training), and Title III (Immigrant and Limited English Proficient funds).

The District will use many of the categorical fund dollars to supplement programs and services to students, especially in the areas of math, reading, language arts, and English language development. All funds will be used for identified students and/or its specified purpose and all compliance requirements will be fully met. Staff development, parent education and participation, guidance, evaluation, assessment, and planning are also required elements of the program.

Schools qualify for Title I funding by meeting the requirement of a percentage unique to each district of students eligible for free and reduced lunches. The schools meeting the requirements for Title I funding are Madrone and San Rafael High School.

Students will be identified for Title I academic help in grades 9-12 by performing below grade level expectations.

The application has been reformatted for online completion and submission with restricted access. As a result, the ability to present the preliminary or completed application in digital form has become limited. The board will be presented with a hard copy at the board meeting of the preliminary or completed application for review for the purposes of approving the application for funds.

The figures presented in this application are sourced by current categorical budgets and consultation with Nonprofit and private schools within the geographical boundaries of San Rafael. The figures presented are accurate and true to the best of our records. Upon approval of the Board, the application will be submitted and the digital version of this submission will be retroactively uploaded to this agenda item for public record as Exhibit A - HSD Consolidated Application for Funding.

The Consolidated Application declares the District's intent to apply for categorical funding. The District expects to receive allocations in the following categorical:

Title I, Part A - Basic Grant

Title II, Part A - Teacher Quality

Title III, Part A - Immigrant

Title III, Part A - Limited English Proficient (LEP) Students 

Approval of the High School District consolidated application for funds. 

Approval of out-of-state travel for Lanie King to attend the 2018 Adviser Academy July 9-11, 2018, in Kansas City, Missouri.

Background: Adviser Academy has classes prepared especially for new advisers. New advisers will receive helpful tips, real-world advice and plenty of encouragement that will help tackle the first year with the knowledge and confidence needed to be successful.

Experienced advisers, you will learn from some of the best yearbook instructors in the business. They will show you how to find inspiration, get organized and learn all the ways you and your staff can cover the story of the year at your school.

Particpants will meet and brainstorm with advisers from across the country and leave with the support of an entire network and amazing resources. The Academy is three full days of classes, July 9-11, with the option to tour Walsworth’s printing facilities or attend advanced tech training for Online Design, InDesign or Photoshop on July 12.

Current Consideration: Approval of out-of-state travel for Lanie King to attend the 2018 Adviser Academy July 9-11, 2018, in Kansas City, Missouri.

Estimated cost of travel is $1,700 to be paid from OneTL.

01-0002-0-5200.00-1110-1000-411-120-000

Approval of out-of-state travel for Lanie King to attend the 2018 Adviser Academy July 9-11, 2018, in Kansas City, Missouri.

This item presents a Memorandum of Understanding between San Rafael City Schools and 10,000 Degrees, Academic Support for the purpose of maintaining volunteers as tutors during the 2018-2019 school year, for Board review and recommended approval. 

Background: 
10,000 Degrees Academic Support (formerly Marin County School Volunteers) has coordinated placements for screened and trained volunteer tutors in San Rafael City Schools since 1997. In that time, over 4,000 community volunteer tutors have been placed in schools and homework centers in SRCS.  School-based tutoring and mentoring programs have long been understood to help youth achieve educational goals, validate their innate abilities, and provide guidance for becoming successful adults. The relationship between an adult mentor and a child can be an undeniably powerful tool in maximizing the student’s ability to realize his or her potential, and a gratifying experience for the adult. The program currently provides volunteer tutors at all SRCS sites, with an emphasis on sites with a large proportion of high need students (ELL and students from low income families).

Current Consideration: 
10,000 Degrees Academic Support will recruit, screen, train, place and support volunteer tutors in classrooms in most San Rafael schools, with a focus on the highest need sites: Bahia Vista, Coleman, Laurel Dell, San Pedro, Short, Venetia Valley, Davidson, San Rafael HS and Terra Linda HS. 10,000 Degrees Academic Support currently has 183 volunteers placed at these schools, representing over 60% of 10,000 Degrees volunteers overall. 

Exhibit A 

The cost of services not exceed $14,500 to be paid from Title I funds.

Elementary District $10,875
01-3010-0-5840.00-1110-2490-700-240-000

High School District $3,625
01-3010-0-5840.00-1110-2490-700-240-000

Approval of the MOU.

This item presents a Memorandum of Understanding between San Rafael City Schools and the Marin County Office of Education for technical assistance for the College Access and Student Success (CASS) Pilot Project at Davidson MS and San Rafael HS 2018-2019 school year.

BACKGROUND: 
MCOE has received a grant from the Marin Community Foundation (MCF) to provide support services to students and families. The goal is to ensure that underrepresented students are college and career ready at the conclusion of their senior year. This project is a collaboration of MCOE, MCF, Canal Alliance and the District. The College Access and Student Success Pilot Project works with Davidson Middle School and San Rafael High School students. 

Students will participate in afterschool tutoring/acceleration and ongoing teacher/family collaboration which is embedded throughout the program. Davidson students in the College Access and Student Success Pilot Project have the opportunity to participate in a before school /AVID section at DMS. Site family coordinators meet with the San Rafael community liaisons to provide support for families. Students are assigned to an advocate and their progress is being monitored using electronic portfolios. 

Current Consideration: MCOE is providing technical assistance in the Dreamers Pilot Project, to extract and gather date, based on the established metrics, submitted in the grant proposal with the Marin Community Foundation. 

Exhibit A - Memorandum of Understanding College Access and Student Success Pilot Project

There are no anticipated expenses to the district.

Approval of Memorandum of Understanding between San Rafael City Schools and the Marin County Office of Education for technical assistance for the College Access and Student Success (CASS) Pilot Project at Davidson MS and San Rafael HS 2018-2019 school year.

This item presents the Board and the public with the opportunity to review the second reading of revisions to  Board Policy and Administrative Regulation 6200 Adult Education. 

Background: This board policy and administrative regulation are being updated to reflect new law (AB 104, 2015) which establishes the Adult Education Block Grant to fund specified types of programs and coordinate services through regional consortia. The policy also describes other possible funding sources for adult education, clarifies that adult education courses must be approved by the California Department of Education as well as the district board, adds material on teacher qualifications, moves material from the administrative regulation to the board policy regarding graduation requirements, and adds material on program evaluation. 

The revised regulation also deletes prohibition against enrolling students with an F-1 visa, reflects law prohibiting offering a course exclusively through adult education if the course is required for high school graduation or academic progress, and condenses and moves material on community service classes into section on "Programs and Courses."

This policy and regulation is based on the most current recommended language from CSBA.

Exhibit A - Board Policy 6200

Exhibit B - Administrative Regulation 6200

Approval of revisions to Board Policy and Administrative Regulation 6200 Adult Education. 

BACKGROUND: YouThrive youth groups focus on helping students understand the consequences of gang life and also focus on reducing aggressive behavior, increasing anger management skill, and improving social competency and moral reasoning.  The program includes restorative services based on the work of Ted Wachtel, founder of the International Institute for Restorative Practices (IIRP).  The YouThrive staff is trained to utilize these restorative practices to promote conflict resolution as an alternative means to traditional school discipline.  

CURRENT CONSIDERATION: DMS staff are recommending this program as a means to increase student engagement, increase attendance, and reduce discipline.

Approval of the MOU

The Board is presented with an MOU with BACR to provide mental health services for DMS, for review and recommended approval. 

BACKGROUND: BACR, a local nonprofit, will provide 1 clinical intern working two days per week to support students individually and in small group settings.  Also provided will be one day per week of a pre-licensed staff person to provide counseling services, family outreach, crisis intervention, and additional services as directed by DMS staff.  

Mental health services will be provided to address the social/emotional needs of DMS students. 

Approval of the MOU with BACR.

The Board is presented with a MOU with CIP to provide mental health services to help address the social/emotional needs of DMS students, for review and recommended approval. 

BACKGROUND: CIP is a local nonprofit which provides quality, affordable mental health services to individuals and families with limited resources.  Client services are provided by qualified intern-therapists enrolled in, or graduated from programs throughout the Bay Area.  Interns are selected through a competitive process and receive training and supervision by licensed mental health professionals.

CIP will provide DMS with two qualified counseling interns for the 2018/2019 school year to support students in both 1:1 and small group sessions. 

Approval of the MOU with CIP.

The Board is presented with a Mosaic Software Agreement for the web-based app CoVitality framework for Socio-Emotional Health Surveys, for reivew and recommended approval. 

BACKGROUND: Grounded in extensive research on positive youth development, CoVitality features the Social Emotional Health Surveys developed in collaboration with the Center for School-Based Youth Development at the University of California, Santa Barbara. 

The CoVitality framework—featuring the Social-Emotional Health Surveys— is a comprehensive set of assessment tools and insights to help school mental health teams assess adolescents’ personal and social strengths and assets, in addition to psychological distress and risk factors. 

CoVitality is unique because it provides individual and school-wide data on every student's social emotional skill-set allowing schools to: 
• Demonstrate Program Impact 
• Implement Prevention Activities 
• Improve School Climate 
• Develop Targeted Individual Interventions 
• Evaluate Program Outcomes 

The CoVitality framework is implemented using a web-based app. School mental health teams can use the app to administer surveys, monitor survey progress, and generate reports. Students complete surveys online using any connected device, and results are available in real-time as individual and aggregate reports. Data is always confidential and secure, and complies with HIPAA and FERPA standards. 

CURRENT CONSIDERATION: 
A mental health screening tool was written into our LCAP as a way to address the social/emotional needs of our students.  This program will be piloted during the 2018/2019 school year in grades 5th, 7th, and 10th.  If successful, we will look to expand the program to additional grades in the ensuing school years. 

Approval of Mosaic Software Agreement. 

The Board is presented with a contract for a Truancy & Dropout Prevention System (TDPS) software, for review and recommended Board approval. 

 BACKGROUND: Consistent attendance has long been a key predictor of student success. Chronic absenteeism often leads to more significant issues, including dropping out of school.  Addressing chronic absenteeism  is a goal within the SRCS LCAP and a state indicator for progress monitoring. 

Truancy & Dropout Prevention System (TDPS) delivers a workflow-based collaboration and intervention network easily customizable to any District's local environment and procedures. All internal stakeholders view up-to-date status and recommendations on their unique action board. Administrators at the site and District level view up-to-the-minute attendance data in easy to read graphics and trends. The software program streamlines attendance interventions at the site level, providing school administrators and office staff with tools to consistently inform parents/guardians of student attendance issues through emails, letters, and text messages.  The program also provides support tools for scheduling parent conferences with site administrators and a referrals to the School Attendance Review Board (SARB).  The program works in collaboration with Aeries, the District's student information system. 

CURRENT CONSIDERATION:
The program was previewed by a District stakeholder group which included office staff, site administration, and district administration.  These stakeholders overwhelmingly reported that the program would be of benefit to SRCS in our efforts to improve student attendance. 

$49,500 ($33,165 to ESD, $16,335 to HSD)

Approval of Contract Between San Rafael City Schools and RaaWee K12 Solutions for Truancy & Dropout Prevention System (TDPS) Software Program

The Board is presented with a contract to renew the Zendesk software services for the Information Technology Department's work order system. 

Historically, the District has used Zendesk for work order and email exchanges to support staff making requests for technology support.

INV02493378 for $7,117.00

ES  01.0000.4307.00.1110.2425.700.290.000  $3,558.50

Approval of contract with Zendesk

The Board will consider upholding the superintendent's designee's recommendation to deny Interdistrict Transfer Appeal for Student Case # ITR-1819-1

The Board will consider upholding the  panel's recommendation that student Case # 1819-1 be expelled for the duration of the 18/19 school year. 

Uphold the panel's recommendation.

The Board is presented with Resolution #1819-1 for review and recommended approval. 

BACKGROUND: This agenda item presents the proposed reduction of a classified service due to there no longer being a need for this type of service in either district.

The Board is presented with Resolution #1819-4 for review and recommended approval. 

BACKGROUND: Rosa Preciado, a Custodian I, has been on medical leave since the end of 2017. She will have exhausted all available time as of 6/30/2018.  

According to Education Code section 45195, the District must place a classified employee whose available leaves of absence, paid or unpaid, have been exhausted and who is medically unable to assume the duties of his or her position on a re-employment list for thirty-nine (39) months.

Approval of Resolution #1819-4 –Placing Classified Employee on Reemployment List Following Exhaustion of All Available Leaves of Absence

Review and approval of the Declaration of Need for Fully Qualified Educators for 2018-2019. 

Summary

As a requirement of the California Commission on Teacher Credentialing, San Rafael City Schools is required to have a Declaration of Need submitted. The Declaration of Need predicts our need for temporary, emergency, and/or provisional credentials. In the event that we are not able to recruit, interview, or hire teachers with appropriate credentials, we will have to fill our open position(s) with teachers who will require a temporary or provisional credential. This will be particularly true for specific subject areas like special education, math and science, and with certifications such as CLAD and BCLAD.

This process requires that the District make a good faith recruitment effort, that the District asserts that other certificated persons did not meet specific employment criteria, and that the Board took action to support the Declaration of Need. By law, this action may not be part of a Consent (Routine Business) agenda.

The attached documents, Exhibit A (San Rafael Elementary District) and Exhibit B (San Rafael High School District), are the Declaration of Need forms for the 2018-2019 school year.

The District's objective is to employ highly trained individuals for specific positions while they complete the credential requirements.

None

Approval of the Declaration of Need for Fully Qualified Educators for 2018-2019.

The Board will review the donations for approval.

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests, and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

COST/FUNDING SOURCE: Total of general donation: $28,500

The Board  is presented with revisions to Board Policy and Administrative Regulation 6146.6 Identification and Education Under Section 504,  for a first reading, and is requested to waive a second reading and approve. 

BACKGROUND:
The revisions presented are to bring the policy and regulation up to date with the most current legal changes, and are based on recommended language from CSBA.

The policy is being updated to add the requirement to address the needs of students with disabilities in the district's local control and accountability plan. The regulation is being updated to reflect changes to Federal Regulations (81 Fed. Reg. 53203) which primarily revise definitions used in the Americans with Disabilities Act. 

CURRENT CONSIDERATION: Staff received notification in early July from legal counsel that this policy and accompanying regulation are recommended to be included in the Parental Annual Notice which needs to get printed as soon as possible to be ready for summer mailings. For this reason, the Board is asked to expedite the approval of these most recent revisions by waiving the second reading.   

None.

Approval of revisions to Board Policy and Administrative Regulation 6146.6 Identification and Education Under Section 504.

Background:  The Secondary Curriculum Advisory Council (SCAC) has reviewed and discussed new course proposals, revised and updated high school courses of study.  Schools are continuing the process of reviewing current course outlines and revising, as appropriate, to align with the Common Core and newly updated and/or new versions of textbooks. 

There has been a shift to ensure, whenever possible, that elective courses are designed to meet the UC requirements for approval on the A-G list. There has also been a shift to not only have schools agree on new courses and textbooks, but as appropriate, to also agree to implement the same textbook at all three schools. All courses and new textbook recommendations are Common Core aligned.

Current Consideration: This first reading presents review of New Courses of Study: World Cultures P Honors, Journalism, 11th & 12th Grade English Courses for Terra Linda High School, Screenwriting/Film & Narrative Writing Course, Digital Art/Animation (GAME) Academy, Link Crew Leadership, Intermediate Algebra Class (Non-Math/Science Pathway); Revised Course of Study: Modern Language-Spanish 4P & 4HP, Engineering of Mechanical Systems; Textbooks: Pre-Calculus (Advanced Math Concepts) by McGraw Hill Education Staff.  Publisher: Glencoe McGraw Hill 2014, Intermediate Algebra by Bittinger. Publisher: Pearson  2018, StudySync by McGraw Hill Education Staff.  Publisher: BookheadEd Learning, LLC 2018, Fuel Education. Publisher: Fuel Education, LLC 2018.

Over the course of the 2017-2018 school year, teachers from Davidson Middle School and Venetia Valley K-8 piloted two different online English/Language Arts programs, Amplify and StudySync, as part of a State materials adoption.  After months of research, teachers at both sites overwhelmingly chose StudySync by McGraw Hill Education.

A second reading and recommended approval will be brought to a subsequent meeting. 

Exhibit A - New Courses of Study, Revised Courses of Study, New Textbooks

Staff will present the response to the 2017-18 Marin Civil Grand Jury Report: Yellow School Bus for Traffic Congestion Relief for recommended approval.

BACKGROUND: The San Rafael City Schools Board of Education is requested to respond in writing to the findings and recommendations of the 2017-2018 Marin Civil Grand Jury Report in accordance with Penal Code Section 933.05(f).

Governing bodies should be aware that the comment or response from the governing body must be conducted in accordance with Penal Code Section 933 (c) and is subject to the notice, agenda, and open meeting requirements of the Ralph M. Brown Act. The Brown Act requires that any action of a public entity governing body occur only at a noticed and agendized meeting. Our response is, therefore, being brought before the Board for action. Responses are public record.

CURRENT CONSIDERATIONS: The response to the 2017-18 Marin Civil Grand Jury Report: Yellow School Bus for Traffic Congestion Relief will be presented to the Board at this regular meeting, for recommended approval.

None

Approval of District Response to the 2017-2018 Grand Jury Report: Yellow School Bus for Traffic Congestion Relief 

The 2017-18 PE Certification is presented for the Board's information. The District is 100% compliant.