Regular Meeting - SRCS Board of Education
San Rafael City Schools
June 22, 2015 5:00PM
District Office - Boardroom
310 Nova Albion Way
San Rafael, CA 94903
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Natu Tuatagaloa, Board President
Rachel Kertz, Vice President
Linda M. Jackson, Trustee
Greg Knell, Trustee Maika Llorens Gulati |
President Tuatagaloa convened the meeting to Open Session at 5:00 PM.
Trustees in attendance:
Natu Tuatagaloa
Rachel Kertz
Linda M. Jackson
Greg Knell
Maika Llorens Gulati |
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President Tuatagaloa reconvened the meeting to Open Session at 6:02 PM.
Other administrators in the audience were Christina Perrino and Dan Zaich. |
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| Pat Else led the Pledge of Allegiance. |
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| Terra Linda HS student Alba Alvarado presented a report regarding the health risks to teens who have lack of access to contraceptives. |
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Terra Linda HS student Alba Alvarado presented a report she developed regarding health risks to teens who have lack of access to contraceptives. She shared results of a student survey she conducted in the spring at Terra Linda regarding the addition of condom machines in school restrooms, sexually transmitted diseases in Marin, and teen pregnancy issues. She shared her personal research that led to her conclusion that access to condoms does not increase sexual activity among youth.
Ms. Alvarado introduced the What’s W.H.A.T. (Women’s Health Action Team) developed at Terra Linda with the goal to make it a club at the school. Fellow student Jessica Macario provided information about how teen pregnancies affect families. She reported on a What’s WHAT student presentation on sex education at Next Generation Scholar. Those present expressed appreciation for a teen perspective.
Ms. Alvarado shared a proposal from What’s WHAT asking that one condom dispenser be installed in one male and one female bathroom at all the HSD’s 3 high schools, bowls in the bathroom and condoms available in the office for 1-2 months to assess student reaction. She noted that Next Generation Scholars has agreed to provide the machines for the schools, as well as the first order of condoms.
Trustee Jackson shared her support of students having better access to medical and health care, noting that European schools have adopted practices of condom accessibility at school.
Trustee Knell commended Ms. Alvarado on her well researched and well delivered report, expressing his support of her efforts.
Ms. Alvarado responded to questions from Trustee Llorens Gulati regarding what other districts in Marin are doing, noting that Tamalpais HS provides condoms on campus with parents needing to sign permission forms and dispensing by the school nurse, and that teachers at some private schools hand them out.
Trustee Kertz congratulated Ms. Alvarado and the evolution of her work.
Principal Christensen will work with Ms. Alvarado to bring a proposal to the board to consider action.
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Women's Health Care Access -student presentation
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That the Board hears and discusses a presentation from Bryan Godbe, and the financial team of Bruce Kerns, and Greg Isom on the results of a bond feasibility survey, with recommended approval of bonding capacity and provide direction to staff.
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Approval of bonding capacity and provide direction to staff.
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CBO Thomas introduced Bryan Godbe of Godbe Research and financial consultants Bruce Kerns from Stone and Youngberg, Greg Isom, Charles Heath with TBWB, and sub-consultant Paul Cohen who were present to review results of the recent bond polling survey and to discuss bonding capacity.
Mr. Godbe reviewed the purpose of the polling survey was to track potential community support for a bond measure, testing supporting and opposing statements, various tax rates, and priority of projects. He reviewed this survey process combined use of a cell phone and internet as well as landline outreach. This is becoming the survey norm for reaching a younger group of voters who do not own landlines. The number of interviews conducted were 466. The number of likely voters for Nov. 2015 is 16,479.
Mr. Godbe provided a summary of responses for both the ESD and HSD survey questions.
HSD voters showed an approval of 70.5%, and ESD a 71% approval to Question 1.
Mr. Godbe reviewed the next set of survey questions that focused on priorities for spending bond dollars. He provided a summary of top tier items and the level of support they received. The highest approval expressed was for HS science labs and MS science classrooms. He noted at the bottom of this list of priorities were improvements to fields and the stadium.
He reviewed the results regarding influence of the supporting and opposition statements.
Mr. Godbe noted that all responses were below the threshold to defeat a measure. He reviewed that a retest of the information still showed favorable support of approximately 70.8% in the HSD and 70.3% in the ESD.
He shared support response rates on annual tax levels per $100,000.
Mr. Godbe summarized that polling numbers show solid support for bond measures of $152M for HSD and $102M for ESD to be placed on the November 2015 ballot.
In response to questions from Trustee Jackson regarding the polling numbers specifically related to the proposed stadium renovation at SRHS, Mr. Godbe noted its inclusion in the plan would not negatively impact getting the measure passed, but that numbers are reflecting that the district shouldn’t spend a lot of time talking about it during a campaign. He shared that similar items never test well and appear at the bottom of priorities in other districts as well.
In response to trustee comments, Mr. Cohen stressed the importance of using the right words on the ballot measures. He encouraged the Board to look carefully at the material and use a project list focused on the Tier 1 responses that showed the greatest intensity of support. He responded to trustee Jackson’s questions regarding parity between ‘north/south of the hill.’
Charles Heath of TBWB noted that flyers regarding the bond measure and facilities were sent out to residents within SRCS boundaries before school was out. He provided an overview of the timeline moving forward, with the recommendation that the Board approve placement of 2 ballot measures on the July 27th Board agenda. Once the Board takes action, an independent campaign committee will lead the bond campaign. The District can provide factual information, but no public resources can be used to advocate for the measure. In response to questions from Trustee Kertz he noted that the expected voter turnout for the HSD is 45% and ESD 42%.
Financial advisor Bruce Kerns and his team provided information on bonding capacity. He reviewed the 4 alternatives brought forward in April.
Mr. Kerns reviewed assessed valuation growth adjustments slightly higher in the ESD than the HSD; 4.8% in ESD and 4.7% in HSD. He noted the highest tax rate as $29 per 100,000, but said the district could consider $30 as the limit to propose. Ms. Thomas noted that staff are looking for direction from the Board on bonding capacity. CBO Thomas noted she is pursuing other state fund resources that may be available to increase revenue potential.
Mr. Kerns and staff responded to trustee questions regarding other strategies to maximize dollars, and the timing of the bonds, with funds from the first 3 years mostly going toward design costs. Ms. Thomas noted curb appeal projects that do not have to go through design process would be completed first, showing the community that their bond dollars are at work.
Trustees discussed a $30 tax rate vs. a $29 rate. They provided direction to staff to rerun numbers using a $30 tax rate with similar assumptions to build the final master facilities plan. |
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| That the Board receives any updates since the last Board meeting regarding implementation of the Common Core State Standards. |
| Assistant Superintendent MacLean reported on successful professional development that was held last week with the UC Berkeley History Social Studies Project, and the Buck Institute for Project Based Learning. She reviewed a slide show of pictures from the trainings and noted that principals have also been trainers; Pepe Gonzalez training on the new English Learner standards. SRTA representative Molly O’Donoghue noted that teachers have been excited about the training opportunities. |
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| That the Board receives any updates since the last Board meeting.
1) Master Facilities Planning |
CBO Thomas reported that the master facilities plan is being finalized, with hopes to bring it to a special board study session in late July.
Ms. Thomas also reviewed:
- Maintenance and Operations staff are making plans to address drought related issues and district operations, working with the Marin Municipal Water District to plan for the 25% reductions that are being required. She noted the district has already taken measures to reduce water consumption so it will be coming down to water reductions on field and landscape, balancing the reductions with their maintenance. Staff are also researching other ways to reduce some of the bigger water consumption areas such as waxing floors; looking at other methods that do not use as much water.
- There have been recent challenges with insects and bugs in the district. The infestations require irradication protocols that will necessitate the use of toxic pesticides as the first step in this process. Once this work is complete, a new pest company that uses a new non-toxic chemical will be used to maintain the situation once the initial application of pesticides knocks down the problem. Applications will be done over the summer in the buildings where there are problems. Ms. Thomas reviewed noticing and posting requirements with the use of toxic pesticides. Trustee Jackson asked that neighbors adjacent to the schools where the pesticides will be applied be noticed, and that parents of students in the summer program receive notification. Superintendent Watenpaugh noted that Communications Coordinator Christina Perrino will work on a communication plan. |
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Director of Strategic Initiatives Dr. Zaich provided an update:
- There have been 2 Aeries.net trainings held so far with 130 participants. Staff are happy with these introductory trainings. 75% of participants have been Aeries users for over 18 years. They are noting that the changes are not dramatic. Two more series of trainings will be communicated out in July and August.
- The first data check with Aeries is happening with a deployment team from SRCS to assure a smooth rollout. A final report will be brought to the Board.
In response to President Tuatagaloa’s questions, Dr. Zaich noted that site leadership teams will need to make decisions as to what parent portal and gradebook their site will be using schoolwide; Aeries.net or Schoolloop. He noted that Aeries.net uses a website feature. The need for parent notification and training on the systems was discussed. In response to Trustee Llorens Gulati’s questions about the status of notification to families for summer assignments for freshmen who have already received notification they have been placed in honors classes, Dr. Zaich noted he will research with the high schools. |
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President Tuatagaloa requested items #2 and 3 be pulled from the Consent Agenda. Trustee Kertz pulled item #15; Trustee Jackson pulled item #16; Trutee Llorens Gulati pulled item #6.
M/S/C (Kertz, Knell) the Board approved the remaining Consent Agenda items with the exception of #2,3,6,15 and 16, by the following vote:
President Tuatagaloa - yes
Rachel Kertz - yes
Linda M. Jackson- yes
Greg Knell - yes
Maika Llorens Gulati - yes |
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| Board meeting minutes are presented for approval. |
| Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended by approval. |
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Approval of the Regular Meeting of June 8, 2015.
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Approval of the Regular Meeting of June 8, 2015.
Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Minutes - June 8, 2015 Regular Mtg
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District. |
This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.
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Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District, as revised.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| President Tuatagaloa noted that the ESD Personnel Actions Report was revised since the agenda was posted. |
Personnel Actions - ESD REV
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District. |
This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.
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Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the High School District, as revised. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| President Tuatagaloa noted the HSD Peronnel Actions Report was also revised after posting of the agenda. |
Personnel Actions HSD REV
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The Board is presented with the revised certificated substitute daily rate schedule effective July 1, 2015, for review and recommended approval.
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San Rafael City Schools previously increased the certificated substitute daily rate from $100 to $110 per day effective July 1, 2014. Districts across the county have continued to experience a shortage of certificated substitutes. Because of this shortage, many districts have approved one or more increases to their substitute daily rate in the 2014-2015 school year. It is anticipated that there will be a county-wide discussion of the certificated substitute daily rate between different districts in the 2015-2016 school year. In the meantime, staff proposes a revision of the full-day from $110 to $120 per day and the half-day rate from $55 to $60 effective July 1, 2015. The revised certificated substitute daily rate schedule is attached as Exhibit A.
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This represents a 10% increase in the daily rate. Any additional costs have already been included in the proposed budget for 2015-2016. |
Approval of the revised certificated substitute daily rate.
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Substitute Salary Rates Eff 7.1.15
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The Board is presented with an Independent Contractor Agreement for Special Services, for recommended approval.
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This agenda item presents for Board approval an Independent Contractor Agreement for Special Services with Community Institute for Psychotherapy (CIP) for intern services which include individual and group counseling, family outreach and consultation, crisis intervention and other clinical services as referred/requested by the school administrators (See Exhibits A & B). |
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There is no cost to the Elementary or High School District for these services. |
Approval of the Agreement for the counseling services described.
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Approval of the Agreement for the counseling services described.
Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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CIP-SRCS Agreement 2015-2016
MOU for CIP Schools Program
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The Board is presented with a revised job description for a confidential administrative secretary in the superintendent's office, for recommended approval.
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BACKGROUND: The Education Code establishes provisions for school districts to establish "confidential" employee positions for those staff members engaged and involved with documents, data and support services related to collective bargaining negotiations. Currently a single confidential position, Executive Assistant to the Superintendent, has responsibility for providing direct support to the Superintendent and the Governing Board, as well as all day-to-day operations within the Superintendent’s Office. The Executive Assistant to the Superintendent has sole responsibility for the preparation of each board agenda as legally prescribed by the Brown Act, posting of the Board agenda, attendance at each board meeting for the explicit purpose of recording minutes of the Board’s actions, and preparing the minutes of each meeting for inclusion on a future board agenda for trustee approval. CURRENT CONSIDERATIONS: Currently no other confidential support position other than the Executive Assistant to the Superintendent exists in the Superintendent’s Office. Maintaining the day to day operations in the Superintendent’s Office has become increasingly challenging given the two-district composition of San Rafael City Schools, with a common board, superintendent, and central administration, and is only made more challenging given the Increasing student enrollments and accompanying increases in the number of district employees. Several years ago, the Board of Education held one public board meeting each month. Over time, occasionally a second board meeting was agendized in a given month. Currently the Board of Education meets twice monthly for regularly scheduled board meetings, with additional board workshops and study sessions being regularly calendared. The many shifts in teaching, learning, and assessment, accountability combined with the State’s new Local Control Funding Formula (LCFF) have increasingly become topics for collective bargaining negotiations. In addition, contract management issues outlined in the collective bargaining agreement are topics specified in the Ralph M. Brown Act as appropriately agendized for Closed Session. as well as a range of contract management matters specifically to the collective bargaining agreements with the San Rafael Teachers Association and the California School Employees Association. Once the revised job description has been approved, this position will be posted as an open and vacant position.
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General Fund (LCFF Base): Estimated cost $76,000 |
Approval of the job description. |
Approval of the job description, as amended. Passed with a motion by Ms. Maika Llorens Gulati and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Trustee Llorens Gulati suggested that given the demographics of the district, this position should ask for a bilingual candidate. Dr. Watenpaugh noted the job description will be revised to include the preference for a bilingual person. |
Administrative Secretary, Supt Office
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The Board is presented with a revised 2014-2015 salary schedule for classified coordinator employees for recommended approval.
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The 2014-2015 salary schedules for unrepresented employees were brought for revision and approval at the June 8, 2015 board meeting. The attached salary schedule for Classified Coordinator employees was inadvertently not attached and is therefore attached now for approval.
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The total costs were previously approved at the June 8, 2015 meeting.
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Approval of the revised 2014-2015 salary schedule for classified coordinator employees.
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Approval of the revised 2014-2015 salary schedule for classified coordinator employees.
Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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2014-2015 ESD Classified Coordinator Salary Schedule
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The Board is presented with a revised job description for Teacher on Special Assignment - K-8 Common Core Integration Coach.
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The position of K-8 Common Core Integration Coach was identified as a need through the LCAP process. The attached job description was reviewed by SRTA leadership. This will be considered a teacher on special assignment.
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Approval of the job description. |
Approval of the job description. Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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K-8 Common Core Integration Coach
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The Board is presented with the MOU for review and recommended approval.
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| BACKGROUND: The District will continue to participate with the Sobrato Foundation in implementing the SEAL, (Sobrato Early Academic Language) model in San Rafael. The goal of the initiative is to build the capacity of preschools and elementary schools to powerfully develop the language and literacy skills of Spanish-speaking English learner children, and to close the achievement gap by fourth grade. The Sobrato Foundation has approached the District for the purpose of providing fiscal sponsorship of an Administrator on Loan who will function as a Certificated Director for the SEAL initiative. The attached is the MOU between the District and the Sobrato Foundation that allows Patricia Thompson to function in the Administrator on Loan position.
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No Financial Impact. |
Approval of the MOU.
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Approval of the MOU.
Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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The Sobrato Family Foundation MOU
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That the Board reviews the extended agreement.
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BACKGROUND: Early Head Start (EHS) programs are funded to provide early, continuous, intensive and comprehensive child development and family support services. The purpose of the EHS program is to enhance children’s physical, social, emotional, and intellectual development; to assist pregnant women to access comprehensive prenatal and postpartum care; to support parents’ effort to fulfill their parental roles; and to help parents move toward self sufficiency.
Program: In 2010 the San Rafael City School District partnered with Community Action Marin (CAM) / Early Head Start to provide a program located on the San Rafael High School campus as follows:
In partnership with the high school
Target demographic: Pregnant and parenting teens
Goals: - To support pregnant and parenting teens to stay in school and, at a minimum, complete high school
- To promote optimal development of infants and toddlers by enriching the environment for the children and increasing the parenting skills of the teens
- To partner with others in the community to connect the teens with any needed health and social services to support their development and that of their child
Programming: Marin Head Start will provide: - Support for pregnant teens that stay in school or participate in Independent Study Classes prior to the birth of the baby
- On site Early Head Start child care center for infants and toddlers of teens who are attending high school or participating in Independent Study courses during school hours (up to eight children)
- Parenting education and individual coaching and mentoring for the teens and their own child including fathers who are active in the lives of their babies
- Connect teens in the program with other needed social, health and mental health services in the community
- Staffing: Child care center staff plus family advocate
- Furniture and fixtures and any supplies and materials needed for the on-site center
- Funding for facility improvements necessary for the program
San Rafael High School District will provide: - Space for the Early Head Start center (Building K)
- Adjacent space if possible for adult study and groups
- Independent Study teacher and support for teens in the Independent Study program
- A school liaison to work with the Early Head Start Center staff on school integration and development of credit classes for teen parent(s) to work in the center and receive high school credit
- Budget and coordination of facility improvements necessary for the program
CURRENT CONSIDERATIONS: The current Facility Use Agreement expires June 30, 2015. This Board item extends the facility use agreement by another year to provide space at San Rafael High School, Building K, for CAM's Early Head Start Program. The program provides early, continuous, intensive and comprehensive child development and family support services that will assist pregnant women to access comprehensive prenatal and postpartum care and support teen parents' effort to fulfill their parental roles while moving toward high school graduation and self sufficiency. The program began operations on February 1, 2010 and continues to provide important services to students at San Rafael High School.
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FINANCIAL IMPLICATIONS: The facility use rate included in this agreement from July 1, 2015 through June 30, 2016 will be $1.00 per year. Utilities (not including phone) will be provided by the District and CAM/Marin Head Start will reimburse the District quarterly for their pro-rated share based on square footage.
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Approval of the extended agreement.
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Approval of the extended agreement.
Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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CAM SRHS
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The Board is presented with signature resolutions for review and recommended approval.
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BACKGROUND:
Education Code Sections 42630 to 42633 allow the members of the Governing Board of each district to authorize officers or employees to sign orders and other documents on behalf of the Governing Board for the current fiscal year. This authorization must be approved annually. CURRENT CONSIDERATIONS:
This agenda item presents for Board approval of the following authorized signatories, per the attached items:
Name Resolution No. Michael Watenpaugh 1643
Harriet MacLean 1644 Christine Thomas 1645 Amy Baer 1646
Robert Pasley 1647
Jeff Lippstreu 1648
Christina Posedel 1649
This resolution authorizes the employees whose name and specimen signature appear on the “Authorization to sign on Behalf of the Governing Board” forms attached, to sign documents indicated with a “yes” (on the attached Resolution) on behalf of the Governing Board of the San Rafael City Schools. This authorization includes both the Elementary and High School Districts during the period of July 1, 2015 through June 30, 2016.
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COST/FUNDING SOURCE:
None
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Approval of the resolutions.
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Approval of the resolutions.
Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Resolutions 1643-1649 Authorization to Sign on Behalf of the Governing Board 15-16
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| The Board will review and consider approval to dispose of the obsolete equipment and textbooks. |
BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."
CURRENT CONSIDERATIONS: Coleman Elementary School, Glenwood Elementary School, San Pedro Elementary School, the Food Services Department, and the Business Services department have determined that the following equipment/textbooks are obsolete.
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ITEM
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ISBN #
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ESTIMATED
VALUE
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REASON
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SITE
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| Apple Emacs |
39 |
See Attached |
0 |
Obsolete |
San Pedro (26) and Glenwood (13) |
| Printer |
4 |
See Attached |
0 |
Obsolete |
San Pedro (3) and Coleman (1) |
| Camera |
3 |
See Attached
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0 |
Obsolete |
San Pedro |
| Warming Drawer |
1 |
07365 |
0 |
Obsolete |
TLHS |
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| COST/FUNDING SOURCE:
The equipment will be disposed of or recycled at no cost to the district. |
| Approval of the disposal of obsolete equipment and textbooks. |
Approval of the disposal of obsolete equipment and textbooks. Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Obsolete Equipment
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The Board will consider the MOU to provide Teen Screen at Davidson, San Rafael and Terra Linda, for approval. |
The Columbia University TeenScreen Program is a national mental health and suicide risk screening program for young people that has been used in the high school district since 2010-2011. It is a voluntary screening program that requires both parent and youth consent for participation. The program uses a questionnaire and interview process to determine if a teenager may be at risk for depression, suicide or other health problems. Parents of youth found to be at possible risk are notified and helped with identifying and connecting to local services where they can obtain a complete evaluation by a qualified professional. Treatment decisions, if any, are always left to parents and guardians.
The TeenScreen Program was developed by Columbia University's Division of Child and Adolescent Psychiatry and is included in the Substance Abuse and Mental Health Services Administration's (SAMHSA) National Registry of Evidence-based Programs and Practices as a scientifically verified intervention in the areas of suicide prevention. It has been rigorously researched and evaluated in a variety of settings with diverse youth populations and study results reveal that it is effective in identifying young people who are at risk for suicide and depression.
Family Services Agency, Inc. facilitates the Teen Screen Program in Marin County. Students are screened through a computer based program. Trained staff members from Family Services Agency meet with each student after the screening. Students who needed no additional support have a brief meeting to confirm results. Students whose score is "of concern" are referred to as having a positive result on the screening. They receive a longer, more thorough screening. Parents are then contacted when a student receives such follow-up. If appropriate, Family Services recommends to parents the community resources which could support students and families. Only those teens that score positive on the screening questionnaire and also are deemed to be at-risk by a mental health professional are considered a positive screen and receive a recommendation for a complete mental health evaluation. Screening staff contact parents of youth who would benefit from a complete evaluation. Parents are informed of the screening results and are offered information and assistance with obtaining an appointment with a qualified health professional of their choice.
The district is already offering Teen Screen at San Rafael and Terra Linda High Schools and would like to expand the program to Davidson Middle School this year. Family Service Agency staff will be working with staff at Davidson to coordinate the process and encourage participation.
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| The cost to implement TeenScreen for each site will be $9,000, for a total of $27,000. This cost includes preparation materials and time, therapist interviews (both brief and clinical), and communications with staff and parents. Funding would come from the General Fund.
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| Approval of the MOU with Family Service Agency to provide Teen Screen at Davidson Middle School. |
Approval of the MOU with Family Service Agency to provide Teen Screen at Davidson Middle School. Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Teen Screen MOU
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This item presents for Board approval of Independent Contractor Agreement for Special Services for Parent Training with The Parent Institute for Quality Education (PIQE) and San Rafael High School for 2014-2015.
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Background Information: The Parent Institute for Quality Education (PIQE) has been delivering its 6-8 week program to the parents of San Rafael High School for three years. It’s mission is “To bring schools, parents, and community together as equal partners in the education of every child and to provide all students with the option and access of a postsecondary education” and its vision is “to create a community in which parents and teachers collaborate to transform each child’s educational environment, both at home and at school, so that all children can achieve their greatest academic potential.” Current Considerations: The PIQE implements a 6-8 week program that teaches parents about the U.S. educational system, the coursework needed to successfully graduate and attend a 4 year university, and the needed information to help students navigate and succeed in spite of obstacles. Parents receive a wonderful graduation experience on the final evening of the workshop series. If their student achieves A-G, the student will be guaranteed a spot in a CSU upon graduation.
(Exhibit A) Independent Contractor Agreement for Special Services attached.
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Costs for the services is $8,100 to be paid from Title l site funds. SACS Code: 01-3010-0-5840.00-1514-2495-410-120
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Approval of the agreement with The Parent Institute for Quality Education (PIQE) and San Rafael High School for 2014-2015.
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Approval of the agreement with The Parent Institute for Quality Education (PIQE) and San Rafael High School for 2014-2015.
Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| In response to Trustee Kertz's question regarding expansion of the PIQE option to Terra Linda HS, Dr. MacLean noted the intention to have a collaborative effort with the two high schools. The district is applying for a planning grant with the Marin Community Foundation (MCF) for a joint PIQE. Dr. Watenpaugh shared that the Marcia Quinones, MCF Program Director, has made it clear that PIQE would be implemented at both high schools as a condition of MCF support funding. |
Exhibit A-PIQE SRHS
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This item presents for Board approval of High School District California Interscholastic Federation Representatives and Alternate Designees to League for 2015 - 2016.
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BACKGROUND: Board Policy 6145.2 states:
"The Board maintains membership in the California Interscholastic Federation (CIF) and the Marin County Athletic League (MCAL) and requires that interscholastic athletic activities be conducted according to CIF and MCAL rules, regulations and policies, except as the Board may direct otherwise. High School principals shall represent the High School District on the MCAL Board of Managers. The CIF/MCAL representatives shall report periodically to the Board to ensure that the goals and aims of the District are accurately represented."
CURRENT CONSIDERATIONS: This agenda item presents for Board approval the selection of regular and alternate designees for CIF Representative to League meetings for San Rafael and Terra Linda High Schools. CIF stipulations note "If the designated representative is not available for a given league meeting, an alternate designee of the district governing board may be sent in his/her place. League representatives from public schools and private schools must be designated representatives of the school's governing boards in order to be eligible to serve on section and state governance bodies." The following recommendations are being made for regular representatives and alternate designees as the school's league representative: San Rafael High School: Regular Representative: Glenn Dennis, Principal, Alternate Designee: Tim Galli, Athletic Director Terra Linda High School: Regular Representative: Lars Christensen, Principal, Alternate Designee: Steve Farbstein, Athletic Director, Katy Dunlap, Assistant Principal
District: Harriet MacLean, Assistant Superintendent OBJECTIVE: To provide a regular representative and alternate designees in the event that the regular representative for MCAL league meetings cannot attend. |
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| There is no fiscal impact as a result of the selection of regular representatives and alternate designees for MCAL meetings. |
Approval of High School District California Interscholastic Federation Representatives and Alternate Designees to League for 2015 - 2016. |
Approval of High School District California Interscholastic Federation Representatives and Alternate Designees to League for 2015 - 2016. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Trustee Jackson requested that for next year, SRHS should consider having a female representative, such as Terra Linda has with Ms. Dunlap, in the interest of supporting Title IX. |
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This item presents for Board approval of new and revised courses and textbooks.
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| Background Information: The Secondary Curriculum Advisory Council (SCAC) has reviewed and discussed new course proposals, revised and updated high school courses of study. Schools are continuing the process of reviewing current course outlines and revising, as appropriate, to align with the Common Core and newly updated and/or new versions of textbooks. There has been a shift to ensure, whenever possible, that elective courses are designed to meet the UC requirements for approval on the A-G list. There has also been a shift to not only have schools agree on new courses and textbooks, but as appropriate, to also agree to implement the same textbook at all three schools. All courses and new textbook recommendations are Common Core aligned. HSD Counselors are in the process of creating a comprehensive recommendation for standardized pre-requisites, common to all high schools, to bring forward to site leadership. The course number system has been cleaned up, after much effort from HSD counselors, and we now share one set of common district approved courses. The next step will be to create the SRCS HSD Course Catalog for view on the website. New Courses of Study: Advanced Placement European History
SCAC Approved on February 26, 2015 This course has a very high pass rate nationally on the AP Exams, and has a successful track record for tenth graders. The AP European History class is a historical survey course taught at the college level, following College Board AP expectations and guidelines. The course covers major historical events, ideas, and trends beginning with the period of the High Renaissance in 1450 up through the present. SRCS hopes to increase college-going access for all subgroups by providing students access to a 10th grade AP course that meets graduation requirements and has a high success rate nationally. Spanish Language & Literature 3 P
SCAC Approved on April 30, 2015 Spanish Language and Literature 3 P is a continuation of the Language and Literature 2P class with an emphasis on the reinforcement of grammar, reading, writing and speaking. This course is intended to prepare students for AP Spanish Language and Culture. It will introduce them to the six themes of the AP Examination. Key assignments will include research projects, academic essays, oral presentations, study of grammar, and both fiction and nonfiction texts. AP Physics 2
SCAC Approved on November 20, 2014 This is an Algebra-based college level physics course that will use inquiry-based learning to develop students’ scientific, critical-thinking and reasoning skills. This course requires that 25 percent of the instructional time be spent in hands-on laboratory work, giving students opportunities to apply scientific principals. This course meets the College Board AP course expectations. Revised Course of Study:
Broadcast Communication (Pending UC a-g approval)
SCAC Approved on March 26, 2015
This is a resubmission of an existing course with updated curriculum to fulfill UC a-g requirements. This class introduces students to the world of broadcast journalism (CTE) as they train to produce news broadcasts for their school. Students learn newswriting and research skills. Textbooks: - New Textbook Series: Big Ideas Math for grades 6-8
- SCAC Approved on January 29, 2015
- New Textbook: Tejidos (Wayside Publishing) for the Spanish Language & Lit 3P course (above)
- SCAC Approved on March 26, 2015
- New Textbook: Spanish Language & Literature 3 P
- SCAC Approved on April 30, 2015
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| The cost of instructional materials will be funded through a combination of school site budgets and state and district instructional materials budget. |
Approval of new and revised courses and textbooks. |
Approval of new and revised courses and textbooks. Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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This item presents for Board approval of the MOU with the Sobrato Foundation for expansion/replication of the Sobrato Early Academic Language program for San Pedro, Bahia Vista and Laurel Dell.
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BACKGROUND: SEAL, (Sobrato Early Academic Language) is a preschool through third grade program of the Sobrato Family Foundation. Designed by Dr. Laurie Olsen, national expert in English language learner education. the SEAL program pulls together the most current research on effective practices and implements the new Standards while addressing the needs of English Learners, their parents, and their teachers.
In 2013-2014, Venetia Valley piloted The SEAL program in Grades K-1. In 2014-2015, added the K-1 staff of Coleman and Sun Valley to expand this balanced literacy program design. SEAL was initially designed to build the capacity of preschools and elementary schools to successfully support biliteracy in both English and Spanish for second language learners. Staff believes that this balanced literacy approach, by supporting language and literacy skills of Spanish-speaking English learner students, provides both language and instructional support, with the goal of literacy by 4th grade. These are goals identified in our Local Control Accountability Plan. Similar to the findings with GLAD, Guided Language Acquisition Design, these high impact strategies promote the mastery of literacy for all students, not just English Learners. Student performance results for English learners, as well as with all students accelerated at unprecedented rates. The SEAL program has been expanded to all grade K-3 students SEAL is aligned with the Common Core and the California English Language Arts Development standards.
Currently the Sobrato model appears to be one that is supporting the acquisition of English by English learners, while building the literacy skills of all students. Staff recommends approval of the MOU for expansion/replication of the SEAL Program to San Pedro, Bahia Vista and Laurel Dell in the San Rafael City Schools Elementary District.
CURRENT CONSIDERATION: That the Board approves the MOU with the Sobrato Foundation for expansion/replication of the Sobrato Early Academic Language program for San Pedro, Bahia Vista and Laurel Dell. (Exhibit A)
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The MOU for the program is $250,000 over 3 years with the first year of implementation at $85,000. In addition, it requires that the District make a commitment for numerous days for professional development including release time for teachers, hourly work (summer bridge), materials and supplies and a half time Teacher on Special Assignment (SEAL Coach) for each of the three schools for all three years. The estimated costs as follows will be LCFF funded: $85,000 (Year 1) September 1, 2015
$115,000 (Year 2) September 1, 2016
$50,000 (Year 3) September 1, 2017 SACS Code: 01-0000-0-5849.32-1511-2140-700-000-000
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Approval of the MOU with the Sobrato Foundation for expansion/replication of the Sobrato Early Academic Language program for San Pedro, Bahia Vista and Laurel Dell.
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Approval of the MOU with the Sobrato Foundation for expansion/replication of the Sobrato Early Academic Language program for San Pedro, Bahia Vista and Laurel Dell.
Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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That the Board reviews the proposal and contract agreement
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BACKGROUND: School Facility Consultants (SFC) is a full service company that assists school districts, local agencies, architects, and developers in all aspects of school facility planning and financing. SFC works with school districts to maximize new construction and modernization funding through the State Allocation Board (SAB) process. SFC staff is available to work with the California Department of Education (CDE) on new school site and plan approvals. Since 1985, SFC has successfully assisted more than 200 school districts obtain billions of dollars in state funding for school construction and modernization. Staff has been working with School Facility Consultants for the last several years in obtaining modernization funding for Short Elementary School and assisting San Rafael City Schools in the completion of their Developer Fee Justification Study. The District and SFC have maintained an effective partnership with successful completion of the eligibility and application process for Short Elementary School Modernization. In addition, the District will be working with SFC on the application for eligibility for new construction funding at the State due to the growth in student population especially for the ESD. School Facilities Consultants believes that the District may be eligible for new construction funds under the State program. These funds could be used to replace portable classrooms and construct new buildings on existing sites in order to accommodate growth. Although there are currently no State funds available for distribution to Districts, it is important for districts to identify and receive approval for eligibility in anticipation of a future State Bond. In addition, knowing the dollar amount of eligibility for San Rafael City Schools will assist as we move forward in the master facilities planning process. CURRENT CONSIDERATIONS: The application process for eligibility for both modernization and new construction funding from the State is complicated, time consuming and challenging. School Facility Consultants has the knowledge and expertise to assist districts in navigating the forms and procedures as well as working with architects and district staff to maximize funding eligibility. This proposal is for SFC to provide the San Rafael Elementary School District assistance in gathering the appropriate information, preparing the forms necessary for determining the maximum eligibility for state funding of new school construction and for submission of all paperwork. In addition, SFC will monitor State Allocation Board (SAB) and Office of Public School Construction (OPSC) legislative committees on issues that may affect school district applications.
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FINANCIAL IMPLICATIONS: The proposal for services fee is on a time and materials basis with a not-to-exceed amount of $20,000. SACS Code: 01-0000-0-5840.00-0000-8200-700-000-000 2015-16
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Approval of the proposal and contract agreement
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Approval of the proposal and contract agreement
Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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School Facility Consultant Contractor Agreement
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| The Board will review the ESD and HSD donations for acceptance. |
BACKGROUND:
Board Policy 3290 Section 1.1 states:
“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)
The following donation(s) was received for the San Rafael City Schools District, as follows:
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Donor
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Item/Purpose
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Site
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Amount
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| Dave Hartwell |
Weights and Rack for Weight Room |
SRHS |
$1,550 |
| Louise Dahl | Donation for Music Department in Honor of Steffan Sommer
| TLHS | $40 | | Janice Blum | Donation for Music Department in Honor of Steffan Sommer
| TLHS | $20 | | Clough Construction | Donation for Lumber for MSEL | TLHS | $500 | | Karen Arnold | Donation for Music Department in Honor of Steffan Sommer
| TLHS | $20 | | Lois Dahl | Donation for Music Department in Honor of Steffan Sommer
| TLHS | $25 | | Eric Heinz | Donation for Music Department in Honor of Steffan Sommer
| TLHS | $100 | | David Madden | Donation for Music Department in Honor of Steffan Sommer
| TLHS | $155 | | Jo Anne Wickley | Donation for Music Department in Honor of Steffan Sommer
| TLHS | $25 | | Ruth Falkenberg | Donation for Music Department in Honor of Steffan Sommer
| TLHS | $30 | | San Pedro PTA | Donation for Supplies | San Pedro | $1,100 | | San Pedro PTA | Donation for Playworks Contract | San Pedro | $16,000 | | Juliana Bonicalzi | WWII Items for the Social Studies Department | TLHS | $450 |
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COST/FUNDING SOURCE:
Total of donation(s): $20,015.
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| Acceptance of the donations. |
Acceptance of the donations. Passed with a motion by Rachel Kertz and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Trustee noted the multiple donations to Terra Linda HS in honor of TL alumni Steffan Sommer who recently passed away. |
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| President Tuatagaloa Opened a public hearing on the 2015-2018 Local Control and Accountability Plan for the ESD at 7:55 pm. |
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This item presents for Public Hearing and Board review the 2015-2018 Local Control Accountability Plan Update for the San Rafael Elementary District.
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| BACKGROUND INFORMATION: The Local Control Funding Formula (LCFF) and Local Control and Accountability Plan (LCAP) together create a direct connection between student outcomes and fiscal expenditures. They were developed as a structure to put into local hands the challenging and essential work of designing a coherent, effective educational system based on measurable strategies and actions. Through a process of data analysis and consultation, districts work with the community to articulate a vision and set priorities. The LCAP is a critical part of what makes LCFF work to support student success. The funding formula for education made by LCFF was carefully constructed in order to support the goal of increased transparency and accountability. The development and sharing of the LCAP is how LCFF supports these goals. The LCAP is first and foremost about creating a comprehensive plan that will guide how a district and its schools support student success. It is intended to be a document that is brief, easy to understand, and contains key information about how the District plans to act and spend funding to address state and local priorities for student success. Similar to a strategic plan, the emphasis is on creating a document that shares the story and context of how the District plans to achieve its mission and vision. The LCAP must include LCFF funds received by a local educational agency and can include other funds if such information is helpful. Each LCAP is expected to include information about the goals, services, and spending plan that address the needs of all pupils and each targeted population of students. Furthermore, the LCAP must reflect specific goals for school sites, which may be districtwide or called out by individual site. The LCAP does not replace existing site plans. Rather it is expected that the LCAP and site plans are aligned and that site level advisory groups are informed about and have been engaged in providing input to the development of the LCAP. The LCFF and LCAP intentionally allow districts the flexibility and authority needed to serve students based on specific need and local context. The very structure of LCAP reinforces the idea that one size does not fit all. CURRENT CONSIDERATION: Beginning in 2014-15, the State Board of Education (SBE) adopted regulations that offer guiding principles as well as provide an LCAP template that Districts are required to use. The LCAP must include district annual goals that are aligned to the eight state priorities and specific actions a district will take to ensure that academic performance improves. Student achievement goals will be based on the expectations of the Common Core State Standards, Next Generation Science Standards, and new California English Language Development Standards. The SBE guidance states that the LCAP should be: - Simple: avoids duplication, jargon, and non-essential information
- Transparent: demonstrates how LCFF funding supports student performance
- Local: expects information to be highly contextual and support a local story
- Performance-focused: emphasizes student performance outcomes and avoids compliance-oriented information
The LCAP contains three sections: - Section 1 – Stakeholder Engagement: asks for information about Stakeholder Engagement and how this has contributed to the development of the LCAP.
- Section 2 – Goals, Actions, Expenditures, and Progress Indicators: describes goals for the LEA and school sites and explains how progress will be monitored; includes an Annual Update section.
- Section 3 – Use of Supplemental and Concentration Grant funds and Proportionality: describes how supplemental and concentration grant funds will be used districtwide to address the goals from Section 2 and justifies these expenditures as the most effective use of funds to meet the district’s goals for unduplicated pupils in the state and any local priority areas.
The LCAP must be structured around eight key state priorities: Compliance with Williams requirements: appropriate teacher assignment, sufficient instructional materials, and facilities in good repair. Implementation of the academic content and performance standards adopted by SBE, including how the programs and services will enable English learners to access the common core academic content standards and the English Language Development standards. Parental involvement, including efforts the school district makes to seek parent input in making decisions for the school district and each individual school site, and including how the school district will promote parental participation in programs for economically disadvantaged pupils, English learners, foster youth, and individuals with exceptional needs. Pupil achievement as measured by multiple indicators including, but not limited to, assessment data, college readiness, and language proficiency. Pupil engagement as measured by multiple indicators including, but not limited to, rates associated with attendance, chronic absenteeism, dropout (middle and high school), and high school graduation. School climate as measured by multiple indicators including, but not limited to, pupil suspension and expulsion rates as well as other local measures assessing safety and school connectedness. The extent to which pupils have access to, and are enrolled in, a broad course of study that includes core subject areas (i.e., English, mathematics, social science, science, visual and performing arts, health, physical education, career and technical education, etc.), including the programs and services developed and provided to economically disadvantaged pupils, English learners, foster youth, and individuals with exceptional needs. Pupil outcomes, as available, in the subject areas comprising a broad course of study. |
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| This board item presents for public review and comment the Preliminary Local Control Accountability Plan for the San Rafael Elementary School District. The plan includes a description of the LCAP community engagement and involvement process, goals, progress indicators chosen as metrics, a description of specific actions, services and related expenditures, and an Annual Update. The District formed a Parent Advisory Council in January 2015 and conducted several meetings to gather community input. The District also convened three Community Forums to review and gather input about the community’s priorities. On Monday, June 1, the District met with members of the Parent Advisory Committee (PAC) in order to collect required input and questions, which the Superintendent is required to respond to in writing, according to the regulations. An overview and summary of the survey feedback and the community input will be presented at the meeting. |
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Dr. MacLean briefly reviewed the LCAP and LCFF. She pointed out differences from the June 8th preliminary draft to include technical feedback from the county. She reviewed the 2 substantive changes: 1) metrics added under each goal area; required metrics by state law for each priority area; and 2) in Section 3 regarding proportionality, the update section has been separated into quantitative and qualitative measures, as suggested by the county office. This is the final update to be brought back at Wednesday’s Board meeting for recommended approval.
Dr. Watenpaugh noted that this document has been shared with principals to provide greater clarity to them about what will be different at their school sites. In response to Trustee Llorens Gulati’s question regarding translation, he confirmed the translation of the LCAPs should be complete by Wednesday’s Board meeting.
President Tuatagaloa asked audience members for any additional input to the final LCAP.
SRTA representative Molly O’Donoghue stated that enough opportunities were given for those interested to be involved. While she could not speak on behalf of SRTA, she personally would have liked to see the competitive pay language included in the LCAP.
CSEA President Carmen Puga noted that CSEA did not participate much in the LCAP. Although consultation opportunities were provided, toward the end participation dropped off due to conflicts with dates and times for their membership. She asked for more opportunities for participation moving forward. President Tuatagaloa encouraged having some CSEA members read the LCAPs in detail so they can fully understand them and share with their membership to gather feedback. Dr. Watenpaugh shared that staff have worked on a master calendar for next year, scheduling monthly LCAP related meetings for PAC meetings, forums, etc., starting at the beginning of the school year. He will be meeting with union leadership to discuss participation and structure of these scheduled dates.
President Tuatagaloa commended the work that staff have done on the LCAP. He suggested pulling it up online at Wednesday's meeting, instead of using paper copies.
Trustee Jackson commended staff for an exemplary job in responding to public feedback with the PAC. She suggested notifying members of the advisory committee when the LCAP is adopted to let them know as an acknowledgement and thanks for their work. |
ESD LCAP
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| President Tuatagaloa closed the Public Hearing at 8:10 PM. There was no further comment. |
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| President Tuatagaloa opened a public hearing on the 2015-2018 Local Control and Accountability Plan (LCAP) for the High School District at 8:13 PM. |
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This item presents for Pubic Hearing and Board review the 2015-2018 Local Control Accountability Plan Update for the San Rafael High School District.
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| BACKGROUND INFORMATION: The Local Control Funding Formula (LCFF) and Local Control and Accountability Plan (LCAP) together create a direct connection between student outcomes and fiscal expenditures. They were developed as a structure to put into local hands the challenging and essential work of designing a coherent, effective educational system based on measurable strategies and actions. Through a process of data analysis and consultation, districts work with the community to articulate a vision and set priorities. The LCAP is a critical part of what makes LCFF work to support student success. The funding formula for education made by LCFF was carefully constructed in order to support the goal of increased transparency and accountability. The development and sharing of the LCAP is how LCFF supports these goals. The LCAP is first and foremost about creating a comprehensive plan that will guide how a district and its schools support student success. It is intended to be a document that is brief, easy to understand, and contains key information about how the District plans to act and spend funding to address state and local priorities for student success. Similar to a strategic plan, the emphasis is on creating a document that shares the story and context of how the District plans to achieve its mission and vision. The LCAP must include LCFF funds received by a local educational agency and can include other funds if such information is helpful. Each LCAP is expected to include information about the goals, services, and spending plan that address the needs of all pupils and each targeted population of students. Furthermore, the LCAP must reflect specific goals for school sites, which may be districtwide or called out by individual site. The LCAP does not replace existing site plans. Rather it is expected that the LCAP and site plans are aligned and that site level advisory groups are informed about and have been engaged in providing input to the development of the LCAP. The LCFF and LCAP intentionally allow districts the flexibility and authority needed to serve students based on specific need and local context. The very structure of LCAP reinforces the idea that one size does not fit all. CURRENT CONSIDERATION: Beginning in 2014-15, the State Board of Education (SBE) adopted regulations that offer guiding principles as well as provide an LCAP template that Districts are required to use. The LCAP must include district annual goals that are aligned to the eight state priorities and specific actions a district will take to ensure that academic performance improves. Student achievement goals will be based on the expectations of the Common Core State Standards, Next Generation Science Standards, and new California English Language Development Standards. The SBE guidance states that the LCAP should be: - Simple: avoids duplication, jargon, and non-essential information
- Transparent: demonstrates how LCFF funding supports student performance
- Local: expects information to be highly contextual and support a local story
- Performance-focused: emphasizes student performance outcomes and avoids compliance-oriented information
The LCAP contains three sections: - Section 1 – Stakeholder Engagement: asks for information about Stakeholder Engagement and how this has contributed to the development of the LCAP.
- Section 2 – Goals, Actions, Expenditures, and Progress Indicators: describes goals for the LEA and school sites and explains how progress will be monitored; includes an Annual Update section.
- Section 3 – Use of Supplemental and Concentration Grant funds and Proportionality: describes how supplemental and concentration grant funds will be used districtwide to address the goals from Section 2 and justifies these expenditures as the most effective use of funds to meet the district’s goals for unduplicated pupils in the state and any local priority areas.
The LCAP must be structured around eight key state priorities: Compliance with Williams requirements: appropriate teacher assignment, sufficient instructional materials, and facilities in good repair. Implementation of the academic content and performance standards adopted by SBE, including how the programs and services will enable English learners to access the common core academic content standards and the English Language Development standards. Parental involvement, including efforts the school district makes to seek parent input in making decisions for the school district and each individual school site, and including how the school district will promote parental participation in programs for economically disadvantaged pupils, English learners, foster youth, and individuals with exceptional needs. Pupil achievement as measured by multiple indicators including, but not limited to, assessment data, college readiness, and language proficiency. Pupil engagement as measured by multiple indicators including, but not limited to, rates associated with attendance, chronic absenteeism, dropout (middle and high school), and high school graduation. School climate as measured by multiple indicators including, but not limited to, pupil suspension and expulsion rates as well as other local measures assessing safety and school connectedness. The extent to which pupils have access to, and are enrolled in, a broad course of study that includes core subject areas (i.e., English, mathematics, social science, science, visual and performing arts, health, physical education, career and technical education, etc.), including the programs and services developed and provided to economically disadvantaged pupils, English learners, foster youth, and individuals with exceptional needs. Pupil outcomes, as available, in the subject areas comprising a broad course of study. |
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| This board item presents for public review and comment the Preliminary Local Control Accountability Plan for the San Rafael High School District. The plan includes a description of the LCAP community engagement and involvement process, goals, progress indicators chosen as metrics, a description of specific actions, services and related expenditures, and an Annual Update. The District formed a Parent Advisory Council in January 2015 and conducted several meetings to gather community input. The District also convened three Community Forums to review and gather input about the community’s priorities. On Monday, June 1, the District met with members of the Parent Advisory Committee (PAC) in order to collect required input and questions, which the Superintendent is required to respond to in writing, according to the regulations. An overview and summary of the survey feedback and the community input will be presented at the meeting. |
| Assistant Superintendent MacLean introduced the final LCAP for the HSD, noting it includes the same substantive changes as the ESD, with the addition of metrics and the separation of quantitative and qualitative in section 3, which was strongly recommended by the county office. |
HSD LCAP
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| President Tuatagaloa closed the Public Hearing at 8:12 PM. There was no further comment. |
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| President Tuatagaloa opened a Public Hearing on the ESD Proposed Adopted Budget for the 2015-16 fiscal year at 8:13 PM. |
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A Public Hearing to be held for the public and Board to hear and review the Elementary District adopted budget for the 2015-16 fiscal years.
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BACKGROUND: The District is required to adopt a budget for all funds prior to June 30th each year. This action must be taken after the Board has held a “public hearing”, which provides the public with an opportunity to comment on the budget. Under the State regulations for the Local Control Funding Formula (LCFF) and the Local Control Accountability Plan (LCAP), the Public Hearing on the budget and the LCAP must happen at a public Board meeting prior to the meeting in which the Budget and the LCAP will be presented to the Board for formal approval. In compliance with the Education Code and the Brown Act, the District must provide notice of the Public Hearing 10 days prior to the Board Meeting, and the budget must be available for review 72 hours in advance. The District provided the appropriate notice and the budget was available for review on Thursday, June 18, 2014. The Adopted Budget will be presented to the Board for final review and approval on June 24, 2014. The Budget Advisory Committee was convened in October 2014 and has met monthly through May 21st of this year. This committee reviewed information on various sources of District revenues, types of expenditures, contractual or mandated obligations and expenditures outside of the control of the District (e.g. utilities, insurance and payroll driven costs) as well as discussing the potential implications of the new Local Control Funding Formula (LCFF) and the new Local Control Accountability Plan (LCAP) that was adopted by the State in July 2013.
The process for the annual update of the new Local Control Accountability Plan (LCAP) started in January with the State making numerous revisions to the format for the LCAP until the final version was released in December. Staff began working on Year 0 (2014-15 annual update of Section II of the LCAP over winter break). Once the new “revised” template was in place, the District started an inclusive process of community meetings and forums to provide information on the LCFF and the LCAP and collect feedback, specifically on the year two (2) (2014-15 LCAP) actions, services, and expenditures, as this would become the foundation for building Year 1 for the 2015-16 LCAP. Time was also spent refining the LCAP/District Goals from 9 to 5 goals and gathering input from the community.
In addition, the Parent Advisory Committee (PAC), as required by the State regulations, was established and began meeting in February.
The LCAP is a three-year plan with 3 sections; section 1, which describes the process of stakeholder engagement; section 2, which identifies the District Goals, Progress Indicators that include the needs that were identified and the metrics to measure progress toward addressing these needs. It also describes the actions, services and expenditures ($$) for all three years to address the District defined goals as well as meeting all Eight State Priorities. This year, Section II adds a new element identified as the “Annual Update” for year 0 in which the District provides information on what was actually accomplished and expended in the current year (2014-15) in support of the Goals from the prior year LCAP – Year 1.
Section 3 specifically articulates how the needs of the target population (EL, Foster Youth, and Low Income Students) are met by providing increased or improved services over the base level of service for all students. It also includes information on proportionality, in which the District must demonstrate that the funds included in the LCFF specifically generated by the Supplemental and Concentration grants are proportionate to the level of increased or improved services for EL/Low Income & Foster youth students. The funds generated by the supplemental and concentration grants (estimated at $4,738,752) cannot be used for base services including increases in salary and benefits. They must be used to increase or improve services for our target population of students whose ADA provides these supplemental funds through the LCFF. The 2015-18 LCAP reflects that the district is improving or increasing services for a total amount of $4,986,731 which exceeds the minimum proportionality by approximately $248,000
It is important to remember that this plan must be affordable and developed in compliance with the State regulations, which require the use of the template. In Section 2 of the LCAP, all of the Year 1 actions that are defined and that have a cost or specific expenditure associated with them, must be included in the District’s budget.
The assumptions, which include the expenditures identified in year 1 of section 2 of the LCAP and other major assumptions have been incorporated into the 2015-16 Budget and are attached for the upcoming school year.
The following is a list of the various funds included in the Preliminary Budget, all of which are projected to have a positive ending fund balance: - General Fund $ 9,419,251
- Child Development Fund 12 $ 0
- Cafeteria Fund 13 $ 136,826
- Deferred Maintenance Fund 14 $ 188,822
- Special Reserve-Post Employee Benefit Fund 20 $ 1,336,100
- Building Fund 21 $ 430
- Capital Facilities Fund 25 (Developer Fees) $ 23,246
- Building Fund Prop 1A/SB50 Fund 35 $ 0
- Reserve for Capital Outlay Fund 40 (Facilities Use Fees) $ 549,721
- Debt Service Fund 51 (Pending information from Auditor-Controller’s Office)
CURRENT CONSIDERATIONS:
The Governor’s May Revise was not significantly different from the Governor’s January budget proposal for K-12 education in concept as there were no new programs added. The Governor continued to support Local Control Funding Formula (LCFF) as a key component of the State budget proposal with a large increase in the percentage of “GAP” funding @ 53.08%. The State COLA was reduced to 1.02% and there was new one-time funding to support the ongoing implementation of Common Core State Standards (CCSS) and other important programs through a repayment of the old mandate backlog that the State owes to public schools. This one-time funding is estimated to be $601 per ADA or approximately $2.6 million for the SRESD. For more detailed information on the Governor’s May Revise, see The Marin Common Message – Executive Summary issued by the Marin County Office of Education attached.
Within this dynamic and ever-changing fiscal environment, staff continue to work to identify changes or modifications in information both from the State and Federal governments that will then be incorporated into the budget during the 1st budget revision being brought to the Board in the fall.
As the 2015-16 Budget indicates, based on the assumptions included in the Governor’s May Revise and in the School Services of California Dartboard (see detailed assumptions attached), the San Rafael City Elementary School District will be able to meet its financial obligations for the current year.
This agenda item presents the Adopted Budget to the Board for review and to hold a “Public Hearing” to solicit public comment on both the final budget and the LCAP for the 2015-16 Fiscal Year. DISTRICT REPORTS: - Narrative
- Budget Assumptions
- 2015-16 Budget Adoption Reserves Document
- Pie-charts & Bar-graphs
- Comparative Spreadsheets
- Enrollment and ADA Projections
STATE REPORTS: - Budget Certifications
- Workers Compensation Certification
- Table of Contents
- General Fund 01 Unrestricted and Restricted
- Fund forms for All Other Funds
- Average Daily Attendance
- Multi-year Projections Schedule of Capital Assets
- Schedule of Long-Term Liabilities
- Cash Flow Schedule
- Summary of Interfund Activities (Budget & Actuals to Date)
- Lottery Report
- Criteria & Standards for the General Fund 01
- Current Expense Formula (Form CEB/CEA)
- Technical Review Checklists (2015-16 Budget and 2014-15 Estimated Actuals)
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COST/FUNDING SOURCE: In compliance with GASB 54, the components of the ending fund balance are as follows: Non-spendable
Revolving Cash $ 2,500 Stores Inventory $ 0 Prepaid Expenditures $ 0 Restricted $ 1 Committed $ 0 Assigned (Board Designated) Contingency for Cash Flow $ 1,100,000 Contingency CCSS & SB Assessments $ 1,300,000 Unassigned/Unappropriated Reserve for Economic Uncertainties $ 2,461,987 5% Reserve Available Balance over Reserves $ 4,554,763 Total Ending Fund Balance $9,419,251
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CBO Thomas highlighted changes from the preliminary budget brought to the Board on June 8. Trustee Jackson noted that a correction to the title of this and the HSD budget item be noted in the minutes to reflect this is not an approval, but a review. Ms. Thomas pointed out district reports that were uploaded to the budget items after the agenda was posted.
- Proportionality information, qualitative vs. quantitative, was added.
- This budget is already outdated since the governor signed the final budget and made some changes.
- Summary of supplemental items is included in assumptions; SEAL program detail was pointed out as an example.
- She reviewed requirements to disclose reserves
- No salary increases have been built into the budget yet.
- Enrollment is stabilizing; K is flat, TK is up. Superintendent Watenpaugh responded to questions from President Tuatagaloa regarding outreach to the preschool environment for data, noting this will be done through PESSA sites. Ms. Thomas noted this enrollment stabilization is likely not a trend. The ESD is still growing to over 4700, and the HSD enrollment, the K-12 district enrollment is up to approximately 7200.
-ADA projections still trending up.
- The majority of general fund revenues are coming from LCFF.
- $2.6M in the ending fund balance is one time money that will need to be backed out of multi-year projections.
- Ms. Thomas provided an explanation to a manual adjustment that had to be made to special education transportation funds as a result of changes with the JPA.
- Multi-year assumptions assume gap funding will be going up.
- Employee benefits going up 6%, much of it reflecting STRS and PERS increases.
- Microsoft settlement funds have been received
- $1.8M in revenues over expense in 16-17, almost $2.9M in 17-18, but this does not factor in raises which become accumulative in out years.
-Positive cash flow projected
Staff believes that all Year 1 LCAP is funded; Year 2 is not sustainable, but multi-year projections still show positive. |
1 ESD Narrative and Budget Assumptions
10 ESD Multiyear Projections
11 ESD Criteria and Standards
12 ESD Pie Charts
13 ESD Fingertip Facts
14 ESD The Annual Budget Process
15 ESD Proposition 98 Crib Sheet
16 The Marin Commmon Message
2 ESD Budget Adoption Reserves
3 ESD Comparative Spreadhseets
4 ESD Enrollment Projections
5 ESD ADA
6 ESD School District Certification
7 ESD Worker's Compensation Certification
8 ESD Table of Contents
9 ESD General Fund
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| President Tuatagaloa closed the Public Hearing at 8:34 PM. There was no further comment. |
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| President Tuatagaloa opened the public hearing on the HSD Proposed Adopted Budget for 2015-16 at 8:35 PM. |
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A Public Hearing to be held for the public and Board to hear and review the High School District adopted budget for the 2015-16 fiscal years.
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BACKGROUND: The District is required to adopt a budget for all funds prior to June 30th each year. This action must be taken after the Board has held a “public hearing”, which provides the public with an opportunity to comment on the budget. Under the State regulations for the Local Control Funding Formula (LCFF) and the Local Control Accountability Plan (LCAP), the Public Hearing on the budget and the LCAP must happen at a public Board meeting prior to the meeting in which the Budget and the LCAP will be presented to the Board for formal approval. In compliance with the Education Code and the Brown Act, the District must provide notice of the Public Hearing 10 days prior to the Board Meeting, and the budget must be available for review 72 hours in advance. The District provided the appropriate notice and the budget was available for review on Thursday, June 18, 2015. The Adopted Budget will be presented to the Board for final review and approval on June 24, 2015. The Budget Advisory Committee was convened in October 2014 and has met monthly through May 20th of this year. This committee reviewed information on various sources of District revenues, types of expenditures, contractual or mandated obligations and expenditures outside of the control of the District (e.g. utilities, insurance and payroll driven costs) as well as discussing the potential implications of the new Local Control Funding Formula (LCFF) and the new Local Control Accountability Plan (LCAP) that was adopted by the State in July 2013. Although the San Rafael City High School District is a “Basic Aid” District, primarily funded by local property taxes and as such, receiving little or no funding from the State, the District is still subject to all of the requirements and obligations for the LCAP.
The process for the annual update of the new Local Control Accountability Plan (LCAP) started in January with the State making numerous revisions to the format for the LCAP until the final version was released in December. Staff began working on Year 0 (2014-15 annual update of Section II of the LCAP over winter break). Once the new “revised” template was in place, the District started an inclusive process of community meetings and forums to provide information on the LCFF and the LCAP and collect feedback, specifically on the year two (2) (2014-15 LCAP) actions, services, and expenditures, as this would become the foundation for building Year 1 for the 2015-16 LCAP Update. Time was also spent refining the LCAP/District Goals from 9 to 5 goals and gathering input from the community.
In addition, the Parent Advisory Committee (PAC), as required by the State regulations, was established and began meeting in February.
The LCAP is a three-year plan with three sections; section 1, which describes the process of stake holder engagement; section 2, which identifies the District Goals and Progress Indicators that include the student needs and the metrics to measure progress toward addressing these needs. It also describes the actions, services and expenditures ($$) for all three years to address the District defined goals as well as meeting all Eight State Priorities. This year, Section II adds a new element identified as the “Annual Update” for year 0 in which the District provides information on what was actually accomplished and expended in the current year (2014-15) in support of the Goals from the prior year LCAP – Year 1.
Section 3 specifically articulates how the needs of the target population (EL, Foster Youth, and Low Income Students) are met by providing increased or improved services over the base level of service for all students. It also includes information on proportionality, in which the District must demonstrate that the funds included in the LCFF specifically generated by the Supplemental and Concentration grants are proportionate to the level of increased or improved services for EL/Low Income & Foster Youth students. The funds generated by the supplemental and concentration grants (estimated at $1,258,349) cannot be used for base services including increases in salary and benefits. They must be used to increase or improve services for our target population of students whose ADA provides these supplemental funds through the LCFF. The 2015-18 LCAP Update reflects that the district is improving or increasing services for our target population of students by a total amount of $1,721,300 which exceeds the minimum proportionality by approximately $483,000.
It is important to remember that this plan must be affordable and developed in compliance with State regulations, which require the use of the template. In Section 2 of the LCAP, all of the Year 1 actions that are defined and that have a cost or specific expenditure associated with them, must be included in the District’s budget.
The assumptions, which include the expenditures identified in Year 1 of Section 2 of the LCAP Update and other major assumptions have been incorporated into the 2015-16 Budget and are attached for the upcoming school year.
The following is a list of the various funds included in the Adopted Budget, all of which are projected to have a positive ending fund balance: - General Fund $5,658,594
- Adult Education Fund 11 $ 167,108
- Cafeteria Fund 13 $ 16,885
- Deferred Maintenance Fund 14 $ 133,780
- Special Reserve-Post Employee Benefit Fund 20 $1,999,799
- Building Fund 21 $1,455,241
- Capital Facilities Fund 25 (Developer Fees) $ 166,764
- Special Reserve for Capital Improvements Fund 40(Prop 39) $ 0
- Debt Service Fund 51 (Pending information from Auditor-Controller’s Office)
CURRENT CONSIDERATIONS: It is important to note that although the San Rafael High School District is a “basic aid” District and therefore not typically impacted significantly by State budget proposals, the LCFF calculations and the LCAP are still required even though there is no additional funding provided by the State. It is also important to remember that over the past several years of State budget cuts, Basic Aid Districts were impacted by “fair-share” budget reductions from the State through the reduction and/or elimination of various State categorical programs. These fair-share reductions resulted in the loss of revenues of approximately $1.3 million annually and have not been restored by the LCFF even though these reductions were initially implemented as one-time. Fortunately, the Marin County housing market is continuing to recover with local property tax estimates estimated to increase by approximately 6% for 2015-16.
While this is welcome news, the level of growth in student population continues to increase creating the need for 3-4.0 FTE teachers as well as other costs associated with educating more students. That combined with the costs associated with significant STRS rate increases, the ongoing implementation of CCSS and Smarter Balanced Assessment tests, as well as developing the Year 1 actions to address the needs of our target “at-risk” population of students, is creating some fiscal challenges. Many of these Year 1 expenditures also help to ensure that the District can meet the proportionality requirements by demonstrating that the level of increased or improved services for EL/Low Income students is proportionate to the supplemental grant funds calculated by the LCFF ($1,258,349). They must be used to increase or improve services for our target population of students whose ADA provides these supplemental funds through the LCFF. The 2015-18 LCAP Update reflects that the district is improving or increasing services for a total amount of $1,731,200 which exceeds the minimum proportionality by approximately $473,000.
The Governor’s May Revise was not significantly different from the Governor’s January budget proposal for K-12 education in concept as there were no new programs added. The Governor continued to support Local Control Funding Formula (LCFF) as a key component of the State budget proposal with a large increase in the percentage of “GAP” funding @ 53.08%. The State COLA was reduced to 1.02% and there was new one-time funding to support the ongoing implementation of Common Core State Standards (CCSS) and other important programs through a repayment of the old mandate backlog that the State owes to public schools. This one-time funding is estimated to be $601 per ADA or approximately $1.35 million for the SRHSD.
For more detailed information on the Governor’s May Revise, see The Marin Common Message – Executive Summary issued by the Marin County Office of Education, attached.
As a Basic Aid, and a “District of Choice” District, the San Rafael High School District can expect to receive a slight improvement in revenues from the State. Although under the LCFF, there is no new revenue for Basic Aid Districts, who will continue to be funded primarily from local property taxes, the funds from the District of Choice program continue to be included for the District of Residence for the students on Inter-District Transfers. This results in approximately $390,000 in additional revenues annually.
For more detailed information on the Governor’s May Revise, see The Marin Common Message – Executive Summary issued by the Marin County Office of Education attached.
Within this dynamic and ever-changing fiscal environment, staff continue to work to identify changes or modifications in information both from the State and Federal governments that will then be incorporated into the budget during the 1st Budget Revision being brought to the Board in the fall.
There were minor changes included in the budget based on new accounting information released from the State. However, there are no significant changes to the Ending Fund Balance. As the Adopted Budget and multi-year projections indicate, based on the assumptions included in the Governor’s May Revise and local property tax estimates, the San Rafael City High School District will be able to meet its financial obligations for the current year and two subsequent fiscal years. This agenda item presents the Adopted Budget to the Board for review and to hold a “Public Hearing” to solicit public comment on both the final budget and the LCAP for the 2015-16 Fiscal Year.
DISTRICT REPORTS: - Narrative
- Budget Assumptions
- 2015-16 Budget Adoption Reserves Document
- Pie-charts & Bar-graphs
- Comparative Spreadsheets
- Enrollment and ADA Projections
STATE REPORTS: - Budget Certifications
- Workers Compensation Certification
- Table of Contents
- General Fund 01 Unrestricted and Restricted
- Fund forms for All Other Funds
- Average Daily Attendance
- Multi-year Projections Schedule of Capital Assets
- Schedule of Long-Term Liabilities
- Cash Flow Schedule
- Summary of Interfund Activities (Budget & Actuals to Date)
- Lottery Report
- Criteria & Standards for the General Fund 01
- Current Expense Formula (Form CEB/CEA)
- Technical Review Checklists (2015-16 Budget and 2014-15 Estimated Actuals)
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COST/FUNDING SOURCE: In compliance with GASB 54, the components of the ending fund balance are as follows: Non-spendable
Revolving Cash $ 5,500 Stores Inventory $ 0 Prepaid Expenditures $ 0 Restricted $ 2 Committed $ 0 Assigned (Board Designated) Contingency for Cash Flow $ 1,100,000 Contingency CCSS & SB Assessments $ 0 Unassigned/Unappropriated Reserve for Economic Uncertainties $3,199,365 10% Reserve Available Balance over Reserves $1,353,729 Total Ending Fund Balance $5,658,594
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Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Ms. Thomas reviewed the HSD basic aid funding as compared to the ESD LCFF funding. She provided highlights to the HSD budget:
- Provided a summary of Year 1 LCAP
- Reserves are lower than ESD reserves which is a shift from a few years ago; HSD reserves are being spent down.
- Higher than $1M in reserves are needed to meet payroll over the summer.
- Fifty more students incoming for this year with no new state revenue; incoming newcomer levels are difficult to predict.
- Enrollment growth over the last 3 years was reviewed; 2400 students in the HSD for 15/16
- The trend of reducing ending fund balance is not sustainable.
- All other funds are positive.
- Multi-year projections assume a 6% increase in secure taxes.
- Deficit spending just over $500K.
- Ending fund balance $4.7M projected in 17-18, which is the lowest in a long time; reflection of the spending down of reserves.
- All LCAP expenditures have been budgeted. The HSD shows fiscal solvency for the next 3 years though some of the items in the LCAP may not be sustainable in the long term.
Public Comment:
Brad Wong, LCAP PAC member, regarding capital expenditures and capital outlay.
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1 HSD Narrative and Budget Assumptions
10 HSD Criteria and Standards
11 HSD Pie Charts
12 HSD Fingertip Facts
13 HSD The Annual Budget Process
14 HSD Proposition 98 Crib Sheet
15 HSD The Marin Common Message
2 HSD Budget Adoption Reserves
3 HSD Comparative Spreadhseets
4 HSD Enrollment and ADA Projections
5 HSD School District Certification
6 HSD Worker's Compensation Certification
7 HSD Table of Contents
8 HSD General Fund
9 HSD Multiyear Projections
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| President Tuatagaloa closed the public hearing at 8:35 PM. There was no further public comment. |
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That the Board reviews the resolutions.
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BACKGROUND: On November 6th, 2013, California voters approved Proposition 30, which added Article XIII, Section 36 to the California Constitution. This ballot measure created an Education Protection Account to receive and disburse revenue derived from the incremental increases in taxes imposed by Article XIII, Section, 36(f.) Under Prop 30, the governing board of the district shall annually determine the spending of the received monies from the Education Protection Account (EPA) in open session of a regularly scheduled public meeting of the governing board. In addition, each school district shall publish an account of how the monies were spent on their website annually. The Board shall certify at this meeting the funds provided from the Education Protection Account have been properly discussed and expended as required by Article XIII, Section 36 of the California Constitution. All expenses incurred by the School District must comply with the additional audit requirement of Article XIII, Section 36 and may be paid with funding from the Education Protection Act and shall not be considered administrative costs for purposes of Article XIII, Section 36. CURRENT CONSIDERATIONS: Resolution #1650 and #1651 and the attached expenditure reports verifying the expenditures under the EPA (resource 1400), have all been used to support teacher salaries and benefits. No EPA funds were used to support any administrative costs. This information is in compliance with the requirements of Proposition 30. Once the Board approves the resolutions, they will be posted on the District web-site along with the supporting documentation in compliance with Article XIII, Section 36 of the California Constitution.
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COST/FUNDING SOURCE: See attached documentation of revenues and expenditures for the Education Protection Account (Resource 1400) for 2014-15 and 2015-16 for both the San Rafael City Elementary School District and the San Rafael City High School District.
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Approval of the resolutions.
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Approval of the resolutions.
Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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1 Resolution #1650
2 Resolution 1650 ESD Education Protection Account Funds Expenditures
3 EPA 15.16 - ESD
4 Resolution #1651
5 Resolution 1651 HSD Education Protection Account Funds Expenditures
6 EPA 15.16 - ESD
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The Board will review the revisions to BP and AR 3260 Fees and Charges. The revisions will be brought to the next meeting for recommended approval.
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BACKGROUND: San Rafael City Schools Board Policy 9310 Section 1.4 states:
"The Board recognizes the importance of maintaining a policy manual that is up to date and reflects the mandates of law. Policies shall be regularly reviewed at a time allocated for this purpose on the agenda of public Board meetings." It is the responsibility of administration to periodically review and update policies and regulations. In December of 2008, the entire Board Policy Manual was updated, with revisions and updates bringing it into compliance with current Education Code, State and Federal requirements. The policy was updated again in April of 2014 to more accurately reflect new Title 5 Regulation..
Revisions to Board Policy Administrative Regulation 3260 Fees and Charges policy include mandated changes in accordance with the new regulation which addresses remedies to be provided to all affected students and parents/guardians if the district is found in violation of the prohibition against unauthorized student fees. Policy also clarifies that the prohibition against student fees does not restrict districts from soliciting for voluntary donations, participating in fundraising activities, or providing prizes of other recognition for participants in such fundraising events.
The regulation was updated to expand and clarify the lost of permissible fees and align materials with California Department of Education Fiscal Management Advisories.
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None |
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| CBO Thomas reviewed the technical changes to the policy and regulation as required under law. She reviewed what fees can and cannot be charged. This policy will come to the Board for a second reading and recommended approval at the next meeting. |
3260 AR Fees and Charges
3260 BP Fees and Charges
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The Board will review the revisions to AR 3554 Other Food Sales. The revisions will be brought back to the next meeting for recommended approval.
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BACKGROUND: San Rafael City Schools Board Policy 9310 Section 1.4 states:
"The Board recognizes the importance of maintaining a policy manual that is up to date and reflects the mandates of law. Policies shall be regularly reviewed at a time allocated for this purpose on the agenda of public Board meetings."
It is the responsibility of administration to periodically review and update policies and regulations. In December of 2008, the entire Board Policy Manual was updated, with revisions and updates bringing it into compliance with current Education Code, State and Federal requirements. The policy was updated in December 2013 to reflect new law (AB 626) and new federal regulation (78 Fed. Reg. 125). The policy was updated again in January of 2015 to more accurately reflect 7 CFR 210.11.
Revisions to Administrative Regulation 3554 Other Food Sales policy include mandated changes in accordance with the rules and regulations to control sale of foods in competition with the program and to prohibit sale of food of minimal nutritional value.
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| CBO Thomas reviewed the changes are technical revisions based on changes in standards and regulations for National School Lunch Program district; it applies to all competitive food sales. Trustees discussed the importance of getting the policy and communication about any food sales restrictions, out to school sites. |
AR 3554 Other Food Sales
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This item presents for Board review new textbooks for approval. The textbooks will be brought for a second reading and recommended approval at the next meeting.
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| Background Information: The Secondary Curriculum Advisory Council (SCAC) has reviewed and discussed new course proposals, revised and updated high school courses of study. Schools are continuing the process of reviewing current course outlines and revising, as appropriate, to align with the Common Core and newly updated and/or new versions of textbooks. There has been a shift to ensure, whenever possible, that elective courses are designed to meet the UC requirements for approval on the A-G list. There has also been a shift to not only have schools agree on new courses and textbooks, but as appropriate, to also agree to implement the same textbook at all three schools. All courses and new textbook recommendations are Common Core aligned. Textbooks:
- New Textbook: Descubre 1, Spanish Text
- SCAC Approved on May 28 , 2015
- New Textbook: Themes, French Text
- SCAC Approved on May 28 , 2015
- New Textbook: Imagina, Spanish Text
- SCAC Approved on May 28, 2015
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| The cost of instructional materials will be funded through a combination of school site budgets and state and district instructional materials budget. |
| Assistant Superintendent MacLean reviewed these books were part of the book series that was brought to the Board at the last meeting but had been inadvertently left off the list. They are being brought separately for review and subsequent approval. |
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This item presents for Board approval of the 2015-2020 ESD Local Education Agency Plan (LEAP).
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| BACKGROUND: The Local Education Agency Plan (LEA Plan)
The approval of a Local Education Agency Plan is a requirement for receiving federal funding and is a necessary compliance element for districts in Program Improvement. In essence, LEA Plans describe the actions that LEA's will take to ensure that they meet certain programmatic requirements, including coordination of services, needs assessments, supplemental services, and others as required. The LEA Plan provides an accurate reflection and narrative of the major instructional and professional development initiatives identified in the Local Control and Accountability Plan (LCAP) tentatively approved for discussion by the Board of Trustees at the June 8, 2015 Board Meeting. Final approval of the LCAP is scheduled for June 24, 2015. CURRENT CONSIDERATIONS: The most recent LEA Plan expired in March 2015 during the development of the current LCAP. This version of the LEA Plan will be in effect for five (5) years with annual updates. Goal 2 of the LEA Plan addresses instructional, intervention, and professional development activities specifically designed to meet the needs of English learners. An update of Goal 2 of the LEA Plan is required in order to resolve a finding of non-compliance identified by the California Department of Education during the November 2014 compliance audit. (Exhibit A)
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The fiscal implications are described in the Single Plan for Student Achievement for each school and in the LCAP actions/services for Goals 1, 2, 4, and 5. |
Approval of the 2015-2020 Local Education Agency Plan (LEAP).
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Approval of the 2015-2020 Local Education Agency Plan (LEAP).
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Dr. MacLean explained the LEAP Plan is a mandated report that is entirely based on the LCAP, refers to the CCSS implementation team’s 3 year plan and has the same goals as the SPSAs. |
Exhibit A
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The Board is presented with a resolution for recommended approval in support of the Marin Strong Start Initiative. |
BACKGROUND: For San Rafael City Schools, approximately 50% of incoming Kindergarten students have attended Pre-School. The first day of Kindergarten is the first time that many of our K students have ever been in a classroom setting with their age level peers. Many students enter Kindergarten students unable to hold a crayon or a pencil, unable to cut with scissors, let alone able to identify the names of letters and/or numbers. Widely accepted research reports indicate that children who have not had a preschool experience have been exposed to 300,000 fewer words than their peers who attended pre-school. The goal of having all Kindergarten students achieve grade level standards is made even more challenging for classroom teachers. For the past five years, funding from the Marin Community Foundation has supported our Pre-K to Grade 3 initiative at Bahia Vista, San Pedro and Venetia Valley, with the express purpose of accelerating students' acquisition of grade level standards, with the goal of literacy for all 3rd grade students.
CURRENT CONSIDERATIONS: Marin Strong Start Coalition has developed as an advocacy organization for the children and youth of Marin County; bringing together local leaders in education, healthcare, business, government, childcare, youth and community services, civic organizations and communities across Marin County; with the goal of ensuring all Marin children have access to affordable preschool and childcare, as well as appropriate health and wellness resources. Should resources become available through the efforts of Marin Strong Start, preschool students in San Rafael would greatly benefit from affordable education, child care and health related access. Staff recommends the approval of resolution in support of Marin Strong Start. |
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None. |
Approval of the resolution. |
Approval of the resolution. Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Dr. Watenpaugh introduced this resolution in support of Marin Strong Start’s efforts to build health and wellness resources in the community, noting that SRCS is the district most impacted by families who do not have access to resources. Marin Strong Start is considering a half cent sales tax measure in 2016 for health and preventative coverage for youth. |
Resolution 1652 Marin Strong Start
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President Tuatagloa reported the Board voted 4-0-1 to appoint Kevin Kerr as Director of Teaching and Learning 9-12, by the following vote:
Natu Tuatagaloa - yes
Rachel Kertz - yes
Linda M. Jackson - yes
Maika Llorens Gulati - yes
Greg Knell - absent |
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| In response to Trustee Jackson's questions regarding the San Pedro principal process, Dr. Watenpaugh informed the Board that information about the hiring process went out to stakeholders to let them know about the process. Applications closed today and candidates will be interviewed this week. If a successful candidate cannot be identified, there are possibilities available for an interim principal to start the school year. |
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Greg Knell:
- He attended the Marin United meeting where trustee Jackson presented on housing.
- He attended the Marin School Volunteers open house at Laurel Dell.
- He attended the Gold Ribbon event in San Francisco where Davidson MS was honored as one of the best schools in the state.
- He joined a meeting at Senator Huffman’s office regarding No Child Left Behind.
- He jointed a conference call on June 1 with county superintendent Mary Jane Burke and county counsel regarding a prescription drug baseline survey.
- He reported on a recent Chamber Education Committee meeting.
- He attended a Novato Blue Ribbon ceremony.
- He attended a film event for Marin Strong Start.
- He attended retiring TL teacher Christina Stroeh’s retirement party.
- He attended the June 9 Board of Supervisors meeting where the topic of AB 1300 was discussed.
- On June 10 he attended the Madrone HS graduation.
- He attended the Terra Linda HS graduation on June 11 and presented diplomas to students.
Maika Llorens-Gulati:
- She attended the K Movn’ On and 5th grade promotion ceremonies at various sites. She attended the Davidson MS 8th grade promotion where her daughter was among those promoting.
- She attended the San Rafael HS graduation.
Linda M. Jackson:
- She attended the Venetia Valley 8th grade promotion, and a Marin Oaks graduation for a student mentee.
- She attended Coleman 5th grade promotion and the Madrone HS graduation.
- On the 17th she attended the Buck Institute’s event for the release of 2 books on project-based learning. Bob Lenz is now the new Executive Director of the Buck Institute.
- She attended the farewell recognition event today for Becky Rosales.
Rachel Kertz:
- She has participated in multiple Aeries and IT planning meetings.
- She attended the HeadsUp annual meeting at the house of the Executive Director.
- She attended Venetia Valley and Terra Linda HS graduations.
- She attended a meeting with union leaders regarding Aeries alignment.
- She provided a master facilities planning update at the Santa Venetia and Northbridge HOA meetings.
Natu Tuatagaloa:
-He attended the farewell event for Becky Rosales who is leaving the district to become the superintendent/principal in Waugh district in Petaluma.
- He participated in a meeting with Bryan Godbe regarding the survey polling results.
- He provided a facilities presentation at a Marin County realtors' meeting.
- He attended the Coleman 5th grade promotion.
- He attended the DMS BBQ field day.
- He attended the San Rafael HS graduation.
- He attended the DMS 8th grade promotion where his daughter was among the class moving on to San Rafael HS.
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Superintendent Watenpaugh reported:
- He attended the Madrone and Terra Linda HS graduations and the Davidson MS promotion.
- He joined trustee Kertz at the Santa Venetia and Northbridge HOA meetings for a presentation on facilities master planning.
- He met with 2 SRHS parents who are interested in getting involved with district initiatives.
- The Human Resources office is in a transition with Becky Rosales and her assistant Francesca Whitcomb leaving; new Chief Human Resources Officer Bob Pasley is transitioning in with the assistance of HR consultant Barbara Vrankovich. His first official day is July 1.
- He met with SRHS principal Glenn Dennis regarding needs for the site. Based on student participation data and eligibility, the SRHS athletic director will be increased from 0.2 to 0.4 FTE. In addition, Principal Dennis will be using 0.6 FTE of his certificated staffing allocation to create a teacher on special assignment position who will support restorative practices implementation and attendance monitoring.
- The SchoolsRule annual fundraising event is on June 30.
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| Superintendent Watenpaugh noted there were no complaints for this quarter. |
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| There being no further business, President Tuatagaloa adjourned the meeting at 9;15 PM. |
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