Board President Greg Knell, Vice President  Maika Llorens Gulati, Trustee Linda M. Jackson, Trustee Rachel Kertz, Trustee Natu Tuatagaloa

The District is preparing to issue its second series of general obligation bonds from Measures A and B. The Board will be presented with information from the District’s financial advisor, Greg Isom regarding the plans, timing, terms and structure for the bonds, in advance of approval of the issuance by the Board, which will be requested on June 25, 2018.

BACKGROUND: In March 2016, the District issued the first series of bonds from the 2015 bond elections (Measures A and B) in the amounts of $25,000,000 (Elementary School District) and $35,000,000 (High School District).  The District is now in the process of preparing to issue the next series of bonds (Series B) for each district to continue implementing the bond construction program.  Approval of the bond issuance documents is scheduled to come to the Board of Education for action on June 25, 2018, and the legal documents presented are in draft form only for background information purposes.  The District’s financial consultant(s) will make an informational presentation to the Board about the timing, terms, and structure of the Series B bonds in advance of Board action on June 25, 2018, and to answer any questions the Board may have.

Issuing the Series B bonds will replenish the construction funds for the elementary and high school construction plans.  Estimated costs of issuance of the Series B bonds are $200,000 for the Elementary School District bonds and $240,000 for the High School District bonds.

The Board is presented with the Citizens’ Bond Oversight Committee 2016-17 Annual Report for Bond Measures A & B.

Rationale: 

Background:

On November 3, 2015, voters residing within the San Rafael City School (SRCS) District passed Measure A and Measure B bond measures that authorize funding for needed repairs, upgrades, and new construction projects to the SRCS District’s elementary, middle and high schools respectively.  These bond funds were approved to provide much needed capital improvements to school facilities.

In November 2015, under the provisions of the California Constitution as amended by Prop 39, an independent Citizens’ Bond Oversight Committee (“Committee”) was established to assure that Bond funds are spent in accordance with the commitment made to the voters of San Rafael.  The Committee originally consisted of seven (7) members  (and has now grown to (9) members) appointed by the Board of Education from a list of candidates submitting written applications, and based on criteria established by Prop 39.    

To carry out its stated purposes, the Committee is charged with informing the public concerning the District’s expenditure of bond proceeds.  On September 11, 2017, the Committee’s first Annual Report was presented to and approved by the Board of Education.   This written report included:

• A statement indicating that the District was in compliance with the requirements of Article XIIIA, Section 1(b)(3) of the California Constitution; and
• A summary of the Committee’s proceedings and activities for the preceding year.

Current Committee members include three (3) Parent/Guardian members, three (3) Community Members-At-Large, One (1) Local Business Organization Representative, one (1) Senior Citizen Group Representative, and one (1) Taxpayer Organization Member.  The current list of nine is attached.

This Committee is once again charged with informing the public concerning the District’s expenditures of bond proceeds for the 2016-17 fiscal year. The Committee held four (4) meetings during the year to continue with extensive reviews of bond program financial and performance reports. In addition, the Committee continued updates and discussions regarding committee member roles and responsibilities, and reviewed bond program project updates. 

On March 5, 2018, committee members were presented with the 2016-17 Financial Audit Reports, for Bond Measures A and B, prepared by the accounting firm, Nigro and Nigro.  The Committee thoroughly reviewed the audit reports as they compared to the bond program financial and performance reports and began discussions regarding the preparation, timing and content of the Citizens’ Bond Oversight Committee 2016-17 Annual Report.  The Committee held a subsequent meeting on May 7, 2018 to review and approve the draft 2016-17 Annual Report for Board presentation and approval.

As a result, the Committee assures the Board of Education and citizens of San Rafael of the following:

1. All Bond Measure A and B monies have been expended only for the specific purposes as approved by the voters.
2. The San Rafael City School District has reported on the funding and expenditures and has been transparent in their planning.

An update related to bonds and Capital Facilities Program will be provided.

This item presents for Board preliminary review and discussion of the 2017-2020 Local Control Accountability Plan for the San Rafael Elementary District.

BACKGROUND INFORMATION: The Local Control Funding Formula (LCFF) and Local Control and Accountability Plan (LCAP) together create a direct connection between student outcomes and fiscal expenditures. They were developed as a structure to put into local hands the challenging and essential work of designing a coherent, effective educational system based on measurable strategies and actions. Through a process of data analysis and consultation, districts work with the community to articulate a vision and set priorities.  

The LCAP is a critical part of what makes LCFF work to support student success. The funding formula for education made by LCFF was carefully constructed in order to support the goal of increased transparency and accountability. The development and sharing of the LCAP is how LCFF supports these goals.

The LCAP is first and foremost about creating a comprehensive plan that will guide how a district and its schools support student success. It is intended to be a document that is brief, easy to understand, and contains key information about how the District plans to act and spend funding to address state and local priorities for student success. Similar to a strategic plan, the emphasis is on creating a document that shares the story and context of how the District plans to achieve its mission and vision.

The LCFF and LCAP intentionally allow districts the flexibility and authority needed to serve students based on specific need and local context.

CURRENT CONSIDERATION:

The LCAP must include district annual goals that are aligned to the eight state priorities and specific actions a district will take to ensure that academic performance improves.

The SBE unanimously adopted a new and improved LCAP template, which went into effect for the 2017-18 school year. This template remains for the LCAP this year. The template contains the following sections:

1. Plan Summary
2. Annual Update
3. Stakeholder Engagement
4. Goals, Actions and Services: An updated and fixed (non-rolling) three-year display
5. Improved Services for Unduplicated Students
6. Instructions

The LCAP must be structured around eight key state priorities:

• Basic Services
• Implementation of the CCSS
• Parental Engagement
• Student Achievement
• Student Engagement
• School Climate
• Course Access
• Other Student Outcomes

It is important to note that the LCAP is no longer a "rolling plan;" it is instead a “fixed” three-year document with two annual updates. This year, it is considered an "annual update" year, which allows us to focus on analyzing the plan and making modifications as appropriate. It had been a rolling three-year document, rewritten every year. Now, most planning and priority setting will take place every three years. As such, the document remains the “2017-2020 Local Control Accountability Plan,” with updates to all sections except for the 2017-18 columns in the Goals, Actions and Services section.

To help shape these drafts, SRCS leadership and staff have engaged the SRCS community. The center of our engagement work this year was our LCAP Stakeholder Engagement Taskforce. The Taskforce was comprised of representatives for parents, teachers, students, labor management, Board members, community members and administration. They met several times throughout the school year.

Additionally, the LCAP Parent Advisory Committee (PAC) consults, reviews and comments on the District’s LCAP. The PAC meetings are designed specifically for SRCS parents to give input on the goals, actions and services in the LCAP. They held an initial meeting in January to provide feedback on the goals. A second meeting was held on May 31 with the Superintendent to review and provide feedback on the draft LCAP.

Furthermore, as part of our engagement work, we have conducted sessions for teachers, staff and students, and leveraged existing committees, such as DELAC and Budget Advisory Committees.

This year, a significant aspect of the stakeholder engagement and revisions were dedicated to streamlining and organizing initiatives so the documents better reflect how we are serving students and teachers and how we can improve.

These draft LCAPs will continue to be developed, refined and completed over the several weeks. We anticipate we will continue to receive feedback over the next few weeks as well. Feedback will be reviewed and incorporated into future drafts of the LCAP. We fully recognize more work is necessary to update and complete the documents. The documents are a work in progress and the SRCS team is currently working to update all sections. Due to the large file size, the Preliminary 2017-2020 Local Control Accountability Plan for the Elementary School District document can be viewed in the link below. 

Google Drive via the following link: https://drive.google.com/drive/folders/12RqFrEsruZesXrz2uvopaPd2MNIwHQ8j?usp=sharing

This board item presents for public review and comment the Preliminary Local Control Accountability Plan for the San Rafael Elementary School District. 

This item presents for Board preliminary review and discussion of the 2017-2020 Local Control Accountability Plan for the San Rafael High School District.

BACKGROUND INFORMATION: The Local Control Funding Formula (LCFF) and Local Control and Accountability Plan (LCAP) together create a direct connection between student outcomes and fiscal expenditures. They were developed as a structure to put into local hands the challenging and essential work of designing a coherent, effective educational system based on measurable strategies and actions. Through a process of data analysis and consultation, districts work with the community to articulate a vision and set priorities.  

The LCAP is a critical part of what makes LCFF work to support student success. The funding formula for education made by LCFF was carefully constructed in order to support the goal of increased transparency and accountability. The development and sharing of the LCAP is how LCFF supports these goals.

The LCAP is first and foremost about creating a comprehensive plan that will guide how a district and its schools support student success. It is intended to be a document that is brief, easy to understand, and contains key information about how the District plans to act and spend funding to address state and local priorities for student success. Similar to a strategic plan, the emphasis is on creating a document that shares the story and context of how the District plans to achieve its mission and vision.

The LCFF and LCAP intentionally allow districts the flexibility and authority needed to serve students based on specific need and local context.

CURRENT CONSIDERATION:

The LCAP must include district annual goals that are aligned to the eight state priorities and specific actions a district will take to ensure that academic performance improves.

The SBE unanimously adopted a new and improved LCAP template, which went into effect for the 2017-18 school year. This template remains for the LCAP this year. The template contains the following sections:

1. Plan Summary
2. Annual Update
3. Stakeholder Engagement
4. Goals, Actions and Services: An updated and fixed (non-rolling) three-year display
5. Improved Services for Unduplicated Students
6. Instructions

The LCAP must be structured around eight key state priorities:

• Basic Services
• Implementation of the CCSS
• Parental Engagement
• Student Achievement
• Student Engagement
• School Climate
• Course Access
• Other Student Outcomes

It is important to note that the LCAP is no longer a "rolling plan;" it is instead a “fixed” three-year document with two annual updates. This year, it is considered an "annual update" year, which allows us to focus on analyzing the plan and making modifications as appropriate. It had been a rolling three-year document, rewritten every year. Now, most planning and priority setting will take place every three years. As such, the document remains the “2017-2020 Local Control Accountability Plan,” with updates to all sections except for the 2017-18 columns in the Goals, Actions and Services section.

To help shape these drafts, SRCS leadership and staff have engaged the SRCS community. The center of our engagement work this year was our LCAP Stakeholder Engagement Taskforce. The Taskforce was comprised of representatives for parents, teachers, students, labor management, Board members, community members and administration. They met several times throughout the school year.

Additionally, the LCAP Parent Advisory Committee (PAC) consults, reviews and comments on the District’s LCAP. The PAC meetings are designed specifically for SRCS parents to give input on the goals, actions and services in the LCAP. They held an initial meeting in January to provide feedback on the goals. A second meeting was held on May 31 with the Superintendent to review and provide feedback on the draft LCAP.

Furthermore, as part of our engagement work, we have conducted sessions for teachers, staff and students, and leveraged existing committees, such as DELAC and Budget Advisory Committees.

This year, a significant aspect of the stakeholder engagement and revisions were dedicated to streamlining and organizing initiatives so the documents better reflect how we are serving students and teachers and how we can improve.

These draft LCAPs will continue to be developed, refined and completed over the several weeks. We anticipate we will continue to receive feedback over the next few weeks as well. Feedback will be reviewed and incorporated into future drafts of the LCAP. We fully recognize more work is necessary to update and complete the documents. The documents are a work in progress and the SRCS team is currently working to update all sections. Due to the large file size, the Preliminary 2017-2020 Local Control Accountability Plan for the High School District document can be viewed in the link below. 

Google Drive via the following link: https://drive.google.com/drive/folders/12RqFrEsruZesXrz2uvopaPd2MNIwHQ8j?usp=sharing

This board item presents for public review and comment the Preliminary Local Control Accountability Plan for the San Rafael High School District. 

California Government Code Section 53094 authorizes the San Rafael City School District to render City and/or County zoning ordinances inapplicable to the Project and School Sites when used for educational purposes.

The District is preparing multiple school sites for major construction. The proposed use of the school sites is for educational purposes and the District has determined that the interests of the public are best served by commencing and completing the projects on the school sites under Division of State Architect (DSA) review.

Background:

The California Legislature has recognized the state function of school district construction projects and related land use activities by establishing that such activities fall within the jurisdiction of the State Department of General Services and the Division of State Architect (DSA).  The Legislature established a method through which K-12 school districts can exempt themselves from local zoning and planning regulations, thereby separating jurisdiction over school construction from local agencies.

Current Considerations:

The approval and adoption of Resolution No. 1718-37 will authorize the District to commence construction, exempting itself from local zoning ordinances, including those of the City of San Rafael and of the County of Marin.   

Within ten (10) days of adoption of Resolution No. 1718-37, the District will notify the City of San Rafael and the County of Marin of the District’s action exempting itself from local zoning ordinances.  It is recommended by DWK legal counsel that such notice will be placed in writing, sent via certified mail, with a copy of the executed resolution. 

It should be noted that even if the District adopts Resolution No. 1718-37 overruling the City or County zoning ordinances, Government Code section 53097 provides that, to the extent that a local zoning ordinance relates to the design an construction of on-site improvements, a school district must still comply with such local ordinance if it:

1. Regulates drainage improvements and conditions on the Project Site;
2. Regulates road improvements and conditions; or
3. Requires the review and approval of grading plans

All documents have been reviewed by DWK legal counsel.

Approval and adoption of Resolution No. 1718-37, exempting the San Rafael City School District from City of San Rafael and County of Marin zoning ordinances.

The Board is presented with a recommendation for award of contract for the Phase I Demolition project at San Rafael High School project.

The San Rafael High School Phase I Demolition Project includes hazardous materials abatement and demolition of the Engineering, Auto Shop, and Ceramics/Photography buildings.  These buildings are in the footprint of the new Administration, Commons, Central Kitchen, Madrone Building.  By beginning this initial work during the summer it is possible to minimize the impact on students and staff.

BACKGROUND:

The new San Rafael High school and Madrone buildings are the highest priority projects identified during Design Process with the site.  The new buildings project is currently completing design and preparing for submittal to the Division of State Architect ("DSA") for approval.  It is anticipated that construction work on the building will start during the winter of 2018.  This project and the Temporary Housing project will set the stage for the new construction.

HY Architects prepared plans and specifications for the project.  This project does not require DSA approval.  The District conducted a public bid process for the project because it is only demolition.  This included required advertising, bidder outreach, and site walks with potential bidders.  Bids were opened on May 31, 2018, at 2:00 p.m. at the San Rafael City Schools District Office.  Three Contractors submitted bids.  The bid results are as follows:

CURRENT CONSIDERATIONS:  The low bidder is Resource Environmental, Inc.  They are fully licensed and registered by the Department of Industrial Relations to perform public works.  Upon award of the contract for Construction, the Capital Facilities Team will issue the Notice of Award to the Contractor.  The Contractor will then provide a signed Agreement and accompanying documetns including bonds, insurance and other certificates.  The agreement will then be reviewed and signed by the Superintendent.  Capital Facilities team will then issue the Notice to Proceed.  All of these documents are included in the Specifications for the project.

$540,000.  Funded by the Measure B Bond funds.

Approval to award contract for SRHS Phase 1 Demolition Project.

The Board is presented with a recommendation for award of contract for the Terra Linda High School Phase I Demolition Project.

The Terra Linda High School Phase I Demolition Project includes hazardous materials abatement and demolition of the existing band and Drama Building.  The existing building is in the footprint of the new Phase I Building which contains the New Commons, Kitchen, Library, Music, Drama and Support spaces.  By completing this abatement and demolition work during the summer, it is possible to minimize the impact on students and staff.

 BACKGROUND:

Construction of the new Commons, Library, Drama, Music Building is the highest priority project identified for the Terra Linda High School site.  The main building project is currently in design and preparing for submittal to the Division of State Architect ("DSA") for approval.  It is anticipated that construction work on the building will start during the winter of 2018.  The demolition project and the associated electrical relocation project will prepare the site for the new building work to begin.

HED Architects prepared plans and specifications for the Demolition project.  This project, because is is only demolition, does not require DSA approval.  The District conducted a public bid process for the project.  This included required advertising, bidder outreach, and site walks with potential bidders.  Bids were opened on May 31, 2018, at 3:00 p.m. at the San Rafael City Schools District Office.  Only one Contractor submitted a bid.  The bid results are as follows:

CURRENT CONSIDERATIONS:

The low bidder is Demolition Services and grading, Inc. of Manteca.  They are fully licensed and registered with the Department of Industrial Relations to perform public works.  Upon award of the contract for construction the Capital Facilities team will issue the Notice of Award to the Contractor.  The Contractor will then provide a signed Agreement and accompanying documents including bonds, insurance and other certificates.  The agreement will then be reviewed and signed by the Superintendent.  The Capital Facilities team will then issue the Notice to Proceed.  All of these documents are included in the Specifications for the project.

Award a contract for construction to the lowest responsive, responsible bidder, Demolition Services and Grading, Inc., for the Terra Linda High School Phase I Demolition Project.

Staff seeks review and approval from the Board of Education for a modification to the Independent Consultant Agreement with Terracon Consultants, Inc. (Terracon) for construction phase hazardous materials services at Venetia Valley K-8 during Interim Housing Phase.

The purpose of this modification is to provide construction phase services including soil sampling and classification of soil for off-haul.

Background:

On January 9, 2017, the San Rafael City Schools (SRCS) Board of Education (Board) approved three firms as a qualified pool to provide Hazmat Consultant Services for the Capital Facilities Program: Millennium Consulting Associates, Sensible Environmental Solutions, and Terracon Consultants, Inc. (Terracon).  Terracon was contracted to provide hazardous material surveying at Terra Linda High School and Venetia Valley K-8.

The Terracon contract history is outlined below:

 Current Considerations:

The Capital Facilities Program is preparing for renovation and new construction at Venetia Valley K-8.  Terracon has developed the necessary hazardous materials abatement specifications.  To remove soil, the soil must be classified.  Terracon will provide soil testing at the site of the interim housing and the access road.  This will allow the soil to be removed from the site.

The proposed additional compensation for Modification No. 2 is $25,625, funded from the District Bond Programs, Under Measure A & Measure B.

Approval of Terracon Consultants, Inc. to provide construction phase hazardous material services for Venetia Valley K-8. 

Staff seeks review and approval from the Board of Education for Modification No. 5 to Independent Consultant Agreement for Miller Pacific for unanticipated geotechnical observation  services needed for the construction phase of the San Rafael High School Stadium Improvement Project.

The reason for this modification is to continue with necessary geotechnical observation services through to construction completion.

Geotechnical services were anticipated and broadly budgeted in the program budgets presented to and adopted by the Board. Staff anticipates, plans and budgets for supplemental services. The Board may expect future items similar to this one for each site or capital program building project. 

Background:

On December 12, 2016, the San Rafael City Schools (SRCS) Board of Education (“Board”) approved three firms as a qualified pool to provide Geotechnical services for the Capital Facilities Program: Miller Pacific Engineering, A3GEO, and Ninyo and Moore. Miller Pacific was approved as the Geotechnical Engineer for San Rafael High School, Davidson Middle School, and Laurel Dell and Venetia Valley Elementary Schools.  Modification No. 3 to the Miller Pacific Consultant Agreement added Geotechnical Services for Bahia Vista Elementary School.

The Miller Pacific contract history is outlined below:

Total including this modification                                                   $112,300  pending approval

 Current Considerations:

Geotechnical staff estimated the San Rafael High School Stadium Project with known conditions, however, they have been performing on-call and additional geotechnical observation and testing requested by the project inspector and contractor.  These additional and necessary site visits have been as a result of hard rock/poor drilling conditions, weather delays and related re-testing, consultation regarding unknown utilities, and additional site meetings.  These items were not originally budgeted for and additional funds are needed to finish geotechnical services for the Stadium Project.  

All documents have been reviewed by legal counsel.

The proposed cost of this work is a not to exceed amount of $5,800.

The proposed cost of this modification to the Miller Pacific Engineering Group contract is within planned budgeting for this type of work and will be funded from the District’s Measure B bond funds.

Budget/SACS Code:  21-9010-6178-00-0000-8500-410-000-466

Approval of Modification No. 5 to Independent Consultant Agreement - Miller Pacific Engineering Group.

Staff seeks review and approval from the Board of Education for Modification No. 6 to the Independent Consultant Agreement for Miller Pacific for geotechnical observation services needed for the construction phase of the Venetia Valley K-8 Interim Housing Project.

The reason for this modification is to continue with necessary geotechnical observation services through to construction completion of the Interim Housing.

Geotechnical services were anticipated and broadly budgeted in the program budgets presented to and adopted by the Board. Staff anticipates, plans and budgets for supplemental services. The Board may expect future items similar to this one for each site or capital program building project. 

Background:

On December 12, 2016, the San Rafael City Schools (SRCS) Board of Education (“Board”) approved three firms as a qualified pool to provide Geotechnical services for the Capital Facilities Program: Miller Pacific Engineering, A3GEO, and Ninyo and Moore. Miller Pacific was approved as the Geotechnical Engineer for San Rafael High School, Davidson Middle School, and Laurel Dell and Venetia Valley Elementary Schools.  Modification No. 3 to the Miller Pacific Consultant Agreement added Geotechnical Services for Bahia Vista Elementary School.

The Miller Pacific contract history is outlined below:

Total including this modification                                                   $119,100  pending approval

Current Considerations:

Geotechnical staff estimated the Venetia Valley Interim Housing Project with known conditions.  They will be performing on-call and additional geotechnical observation and testing requested by the project inspector and contractor.  These site visits are a requirement of DSA.  This item was originally budgeted for the Venetia Valley K-8 Project.  

The proposed cost of this work is a not to exceed amount of $6,800 and is within planned budgeting for this type of work and will be funded from the District’s Measure A bond funds.

Budget/SACS Code:  21-9010-0-6178-00-0000-8500-092-000-000

Approval of Modification No. 6 to Independent Consultant Agreement - Miller Pacific Engineering Group.

The Board is presented with a recommendation to approve a proposal from Engraved Bricks.com to furnish unmarked bricks for the San Rafael High School Stadium Entrance Plaza. 

The purpose of this proposal is to secure the timely procurement of 192 12” x 12” unmarked bricks to be placed at the Stadium Entrance by the stadium completion deadline.

Background:

Included in Bond Measure B, San Rafael High School Stadium Project, unmarked pavers will be used as placeholders for future laser engraved fundraising pavers.  The engraved pavers are part of the long-range Stadium fundraising plan, where laser engraved pavers are sold and customized for each buyer.

Current Considerations:

The Capital Facilities Team, along with members of the San Rafael High School Stadium Site Design Committee and We ARE SR! sought out the best price and material for the unmarked pavers and Engraved Bricks.com was the preferred vendor.

Fees not to exceed $2,811.36, funded by Measure B Bond funds. 

Budget/SACS Code:  21-9010-0-6245-00-0000-8500-410-000-466

Approval of the purchase of 192 12” x 12” unmarked pavers from Engraved Bricks.com for the San Rafael High School Stadium Project.

Moving Services are needed for the Elementary School and High Schools with Interim Housing Projects.

San Rafael City Schools (SRCS) will be providing temporary housing for those classrooms and ancillary rooms that will be displaced due to construction activities on the main campuses.  As SRCS commences with construction, there is a need to relocate classrooms and move some items into storage. 

BACKGROUND: 

SRCS requested proposals from several moving companies for each of the following schools:  San Rafael High School, Terra Linda High School, Laurel dell Elementary School, and Venetia Valley Elementary School.  A Request for Proposal (RFP) was circulated throughout the moving industry.  SRCS held a pre-proposal meeting with five (5) firms in attendance.  The attendees also toured each school to review typical classrooms.  Proposals were received on May 25, 2018 from four (4) of the five (5) firms.  The proposals submitted were reviewed and tallied.  Based upon this procurement process, the Capital Facilities Team recommends that Crown Moving and Storage be awarded the contract for the following school sites:  Laurel Dell Elementary School, Terra Linda High School and San Rafael High School.  The Capital Facilities Team also recommends that Metropolitan Moving Services be awarded he Venetia Valley Elementary School Moving Project.

San Rafael High School

Terra Linda High School

Laurel Dell Elementary School

Venetia Valley Elementary School

CURRENT CONSIDERATIONS:

The RFP for Moving services which delineates the full scope of services is attached.  The moving companies, Crown and Metropolitan, are ready to begin work and have developed preliminary plans and schedules.

Funded by High School District Measure B Projects and Elementary School District Measure A Projects. 

San Rafael High School - $23,213.20

Terra Linda High School - $14,248.00

Laurel Dell Elementary School - $8,721.90

Venetia Valley Elementary School - $20,740.00

Approval of contracts with Crown Moving and Storage and Metropolitan for moving services for the Elementary and High Schools with Interim Housing Projects. 

Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended for approval. 

Approval of the minutes of the Regular Board Meeting of May 29, 2018.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

The Board will consider approval of the new job description for WEB AND BEYOND (Stipend)

BACKGROUND: WEB is a program where seventh and eighth grade WEB Leaders support and assist their peers and orient the sixth graders into a successful Davidson Middle School experience. It is a key component of our 5th to 6th grade transition. Two teachers partner to run WEB and Beyond.

This position is paid for by a $1,200 stipend for the full year for two (2) teachers ($2,400 Total).

The Board is presented with Resolution #1718-38 and the 2017-2018 Classified Seniority List for recommended approval. 

This agenda item presents for Board approval Resolution # 1718-38 - Resolution Reviewing and Approving the Joint District Classified Seniority List.

The Classified Seniority List is compiled and updated each year to include any new hires, changes in classification, etc. as well as to remove those employees who have left employment with San Rafael City Schools. The 2017-2018 Classified Seniority List was distributed to all classified staff for review prior to its submission for board approval.

The 2017-2018 Classified Seniority List is attached.

None

Approval of Resolution # 1718-38 and attached Classified Seniority List

Presentation of the 2019-2020 ESD/HSD SRCS District Calendar for approval.

BACKGROUND:  Board Policy BP  6111  Instruction states:

The Superintendent or designee shall recommend to the Board of Education a calendar for each school that will meet the requirements of law as well as the needs of the community, students and the work year as negotiated for represented personnel.

Each school calendar shall show the beginning and ending school dates, legal and local holidays, orientation meeting days, minimum days, vacation periods and other pertinent dates.

The district shall offer 180 days of instruction per school year.

Staff development days shall not be counted as instructional days.

At the last meeting of the Calendar Committee on May 7, the committee members unanimously recommended approval of the 2019-2020 school calendar.

The approved calendar will be translated and made available in Spanish. 

None

The Board will review the May 2018 warrants for ratification.

BACKGROUND:      
The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:  
Copies of summary warrant registers for all funds from May 1, 2018, through May 31, 2018, are attached. 

Ratification of May 2018 warrants. 

BACKGROUND:
The San Rafael City School District engages the work of outside professions in various fields, including legal services.  Fagen Friedman & Fulfrost attorney’s at law specializes in labor negotiations, special education, and general legal services.  Their services will be used on an “as needed” basis, as issues arise, for various departments.  Their services are used primarily to assist the District with Special Education issues or concerns.

CURRENT CONSIDERATIONS:  
This agenda item presents for Board approval a renewal of this contract including a fee schedule for legal services for the fiscal years 2018-2019 on an as-needed basis.  The Agreement for Legal Services with Fagen Friedman & Fulfrost LLP is attached and the fee schedule is included with the agreement.  

The rates for Fagen, Friedman, and Fulfrost are as follows on an hourly basis. Other costs such as messenger, meals, lodging, postage, and copying will be charged on an actual and necessary basis. Each legal charge is reviewed to determine the district and department these costs are allocated to. For CSO expenditures, the process is the same but we split fund the costs based on the hours incurred by each district/department

Approval of the two year agreement

That the Board reviews the Marin County Data Processing Consortium agreement. 

BACKGROUND:
The Marin County Schools Data Processing Consortium provides data processing and network services to Marin County Public Schools for QSS (Quintessential School System) business and financial systems This agreement will commence on July 1, 2018, and continue through June 30, 2019.

CURRENT CONSIDERATION:
The QSS business and financial systems for the San Rafael Elementary District and the San Rafael High School District includes some of the following services: payroll production, annual W2, and 1099 production, accounts payable production, QSS general ledger, purchasing, financial reports, fixed assets, employee absence tracking, position control, credential reports and problem resolutions. They will also provide hardware and software contract maintenance, user support and help desk.

The following cost for services per district is 

High School District $43,491

Elementary School District $79,469

01-0000-5840.00-0000-7700-800-000-000

Approval of the agreement with MCOE for Data Processing Consortium.

BACKGROUND:
Board Policy 3270 states: 
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."  

CURRENT CONSIDERATIONS

San Rafael High School CTE and the Capital Facilities Team have determined the following list of equipment to be obsolete. Outreach was performed with the district teaching staff to identify and consolidate the equipment that will be used in the new Science Technology Engineering Art and Math (STEAM), Building.  

COST/FUNDING SOURCE: The equipment will be disposed of or recycled at no cost to the district.

Approval of disposal of obsolete CTE equipment at San Rafael High School.

The Board and public are presented with the opportunity to review a second reading of revisions to Board Policy and Exhibit 5145.6 Parental Notifications, for recommended approval by the Board. 

BACKGROUND: Policy 5145.6  is being updated to reflect federal law applicable to districts participating in certain federal programs which requires that parental notifications be presented in an understandable and uniform format and, to the extent practicable, in a language that parents/guardians can understand. The policy is also revised to reflect state law requiring that parental notifications be written in the primary language, in addition to English, whenever 15 percent or more of the students enrolled in a school speak a single primary language other than English.

The Exhibit 5145.6 is also being updated to reflect notices required by new law, including notices related to students' right to a free public education regardless of immigration status or religious beliefs (AB 699), the employee code of conduct related to employee interactions with students (AB 500), the district's meal payment policy (USDA Memorandum SP-23-2017), a student's identification as a long-term English learner (AB 81), a negative balance in a student's meal account (SB 250), educational rights of children of military families (AB 365), and any excessive level of lead found in drinking water(AB 746). Two legal citations are also renumbered pursuant to federal law and regulations.

CURRENT CONSIDERATION: Staff recommend approval of the revisions.

This item presents an Independent Contractor Agreement for Special Services for the After School Education and Safety (ASES) Programs for Bahia Vista and San Pedro with Catholic Charities for the 2018-2019 school year, including summer 2018, for review and recommended approval.

Background: The After School Education and Safety Program (ASES) grant was originally submitted as a collaborative effort between San Rafael City Schools and agency partners, initially established through the School Linked Services Initiative Grant in the spring of 2000. Each year since 2000, SRCS has received state funding to operate after-school programs at six schools:  Bahia Vista, Coleman, Laurel Dell, San Pedro, Venetia Valley and Davidson. ASES was re-certified in 2006 as part of the larger Proposition 49 funding initiative granted by the State.  The program operates in San Rafael City Schools as Learning and Enrichment After School, or LEAP. In addition to the regular grant funding, San Rafael applied for and was granted supplemental funds to provide additional programs and services to students during the summer and school inter-sessions. This summer, LEAP is operating programs at Bahia Vista  with supplemental ASES funds for approximately 254 kindergarten-4th grades students. The LEAP program at Davidson, for 299 5th-8th grade students, is also supported by supplemental ASES funds.The SRCS LEAP after-school programs are coordinated and monitored by Jennifer Lynch, Coordinator of After School and Extended Learning.

Current Consideration: Catholic Charities will provide after school program services at the Albert J. Boro Community Center at Pickleweed Park for students in the Canal area who attend Bahia Vista and San Pedro schools from July 1, 2018 through June 30, 2019. This agenda item presents for Board approval of Independent Contractor Agreement for Special Services with Catholic Charities Kids Club for grant implementation and support of the ASES grant. 

Independent Contractor Agreement for Special Services  (Exhibit A)

Cost of services not to exceed $21,685 to be paid from ASES grant funds.

01-6010-0-5849.00-7150-3900-090-242-000

Approval of the Independent Contractor Agreement for Special Services for the After School Education and Safety (ASES) Programs for Bahia Vista and San Pedro with Catholic Charities for the 2018-2019 school year, including summer 2018.

This item presents to the Board and the public the opportunity to review the second reading of revisions to Board Policy and new Administrative Regulation 6178 Career Technical Education.
 

Background: This mandated policy is being updated to list types of career technical education (CTE) programs that may be offered, reflect concepts of linked learning based on definition in AB 790( 2011) which establishes a pilot project, reflect AB 1330, (2011) which allows districts to establish CTE as an optional graduation requirement, and reflect AB 1304 which authorizes the CTC to issue a "recognition of study in linked learning" following a teacher's completion of an approved course.  The policy updates also include a goal to focus on high-skill, high-wage, high-demand occupations; provide examples of work-based learning opportunities; expand language regarding collaboration with postsecondary institutions; and reflect requirement to disaggregate program evaluation data. 

This regulation is new and is based on the most current recommended language from CSBA. 

Exhibit A - Board Policy 6178

Exhibit B - Administrative Regulation 6178

Approval to revisions of Board Policy and new Administrative Regulation 6178 Career Technical Education.

This item presents to the Board and the public the opportunity to review the second reading of revisions to Board Policy and Administrative Regulation 6184 Continuation Education.

Background: This mandated policy reflects (AB 570, 2013) which mandates that the district adopt a policy with specified provisions if it allows students to voluntarily enroll in continuation education and (AB 97, 2013) which eliminates the Pupil Retention Block Grant. The policy also adds material on alignment of the program with goals in the LCAP, student enrollment in a regional occupational center/program in lieu of continuation education, and program evaluation.

The mandated regulation updates sections on "Voluntary Enrollment" and "Intake and Orientation" to reflect (AB 570, 2013) which mandates procedures governing identification, placement, and intake of students who voluntarily enroll in continuation education. The regulation also adds optional program components related to parent/guardian communication, parent and community involvement, professional development, support services, and safety and school climate. The revised regulation also reflects a court decision concluding that districts are not required to exhaust all other means of correction to bring about student improvement before involuntarily transferring a student to a continuation education program.

This policy and regulation is based on the most current recommended language from CSBA.

Exhibit A - Board Policy 6184 

Exhibit B - Administrative Regulation 6184

This item presents a Memorandum of Understanding Between Marin County Office of Education and San Rafael City Schools, Elementary and High School Districts for Participation in Arts Education Week, September 12-18, 2018, for review and recommended approval by the Board. 

Background: Marin County Office of Education has expanded its partnership with Marin Community Foundation to increase access to arts education, ensuring that every student receives a complete, well balanced, and competitive education that positions him or her for success—an education that prepares young people to participate and navigate an increasingly diverse society oriented around entrepreneurship, technology, and creativity.

Current Consideration: This item presents for Board approval of Memorandum of Understanding Between Marin County Office of Education and San Rafael City Schools, Elementary and High School Districts for Participation in Arts Education Week, September 12-18, 2018. Teachers will have the opportunity to participate in a series of 10 workshops during the week of September 12-18, 2018.

Exhibit A - ESD Memorandum of Understanding

Exhibit B - HSD Memorandum of Understanding

Cost of services to MCOE be paid from district Title II funds.

Elementary School District $704
01-4035-0-5840.00-1110-2140-700-240-000

High School District $235
01-4035-0-5840.00-1110-2140-700-240-000

Approval of Memorandum of Understanding Between Marin County Office of Education and San Rafael City Schools, Elementary and High School Districts for Participation in Arts Education Week, September 12-18, 2018.

This item presents the  Agreement for Houghton Mifflin Harcourt Reading Inventory July 1, 2018 through June 30, 2019, for Board review and approval.

BACKGROUND: Houghton Mifflin Harcout (HMH) Reading Inventory is a research-based, computer-adaptive assessment for Grades K–12 that allows educators to quickly and accurately assess reading comprehension over the course of a student’s education to inform instruction and match students to text using the Lexile Framework® for Reading. This assessment is used to set growth goals, monitor progress, forecast performance, and help place students at the best level in a reading program so they can read with success.

CURRENT CONSIDERATION:  HMH Reading Inventory agreement will be a one-year hosting service (5420) HMH Reading Inventory student licenses and one in-person technical management service day from July 1, 2018 through June 30, 2019.  Exhibit A

This item presents the Agreement for Houghton Mifflin Harcourt Reading Inventory July 1, 2018 through June 30, 2019 for Board review and approval.

Cost of agreement to be paid from unrestricted funds.

ESD $20,379
01-0000-0-4307.00-1110-1000-700-240-000

HSD  $3,600
01-0000-0-4307.00-1110-1000-700-240-000

Approval of the Agreement for Houghton Mifflin Harcourt Reading Inventory July 1, 2018 through June 30, 2019.

This item presents a proposal and contract agreement between San Rafael City Schools and Instructure, Inc., for Canvas Learning Management System (LMS) services for 2018-2019 school year, for review and recommended approval. 

Background: Designed specifically for K-12 teachers and students, Canvas is an easy-to-use, cloud-based learning management system (LMS) that connects all the digital tools and resources teachers use into one simple place. It integrates seamlessly with hundreds of apps, empowering teachers and students with countless tools to make teaching and learning easier and more fun.

Mobile Access - Engage students in learning anytime, anywhere and support 1:1 and other technology initiatives both in and outside the classroom.

SpeedGrader - Grading is a breeze and takes half the time. With SpeedGrader for iPad, even grading on-the-go is easy.

Student View - Teachers can preview assignments and other course elements as students see them.

Selective Release - Defines course, curriculum and certification paths, including pre-test and post-test assessment tracks.

Parent Co-enrollment - Connect parents to students’ courses automatically—giving them the insight to help their students be successful.

State Standards - Let Canvas help you make every step of the state standards process easier, from achieving to measuring to reporting.

Professional Learning - Teachers teach in Canvas, so why not learn? In Canvas, teachers can share resources across classes and across schools, pursue additional training and master the craft of teaching. Plus, using Canvas is a breeze for both teachers and administrators—so more time can be spent learning.

Current Consideration: It is the purpose of this Independent Contract Agreement for Services is to specify the purchase of the Learning Management System from INSTRUCTURE, which includes Canvas (LMS) K-12 Subscription, Tier 1 Support (faculty only), Canvas Subscription Training (annual unlimited), and Standard Implementation for the 2018-2019 school year. San Rafael City Schools has elected the one year renewal option.  Exhibit A

Cost of Learning Management System not to exceed $22,128.79 to be paid from LCFF funds.

Approval of the proposal and contract agreement between San Rafael City Schools and Instructure, Inc., for Canvas Learning Management System (LMS) services for 2018-2019 school year. 

The Board is presented with information about an out-of-state travel request for Jennifer Little, Amy Martinez, Brent Arndt, and Susana Tolchard for recommended approval.

Background: Bridges is an extensive collaboration among high school language and literacy teachers, subject area teachers, school administrators in several high schools in NYS, and CUNY researchers. Bridges serves a population of immigrant students who have recently entered public high schools as “English language learners” or “emergent bilinguals” (our preferred term), but who have low levels of home language literacy upon entry to ninth grade. In Bridges, these students attend a sheltered program at their high school, with dedicated classes that have been specifically designed to meet their language, literacy, academic, socio-cultural and emotional needs.

Current Consideration: The Board Approves the out-of-state travel for Jennifer Little, Amy Martinez, Brent Arndt and Susana Tolchard to Attend Bridges for Academic Success, Integrated ENL/ELA in New York, NY on June 19-20, 2018.

Estimated cost of the out-of-state travel to paid from site funds and Adult Education Block Grant:

Terra Linda HS 01-0000-0-5200.00-1110-1000-411-120-000
$1,800

San Rafael HS 01-4201-0-5200.00-1521-1000-410-120-000 
 $930

AEBG 11-6391-0-5200.00-4110-2490-700-240-000
$1,200

Approval of out-of-state travel for Jennifer Little, Amy Martinez, Brent Arndt and Susana Tolchard to Attend Bridges for Academic Success, Integrated ENL/ELA in New York, NY on June 19-20, 2018.

The Board is presented with a MOU with the YMCA of San Francisco to promote positive climate and culture, and to reduce suspensions and expulsions at Davidson MS, for recommended approval. 

BACKGROUND: The YMCA will provide the following trainings for Davidson Middle School staff and students as preparation for the development of Alternatives to School Suspension Program. Restorative Practices; Adverse Childhood Experiences & Trauma Informed Care; Teen Biology & Risk Taking; Marin Teen Drug Culture Awareness.

In collaboration with select school staff and students, YMCA staff will lead the development of an Alternative to School Suspension Program based on the philosophy of Restorative Justice and best practices of supporting challenging students. 

Support from YMCA will include access to best practice models, coaching, consultation, and coordination of a peer driven restorative Alternative to School Suspension Program throughout the 2018/2019 school year.

 CURRENT CONSIDERATION: Approval of the MOU is recommended by staff. 

Approval of MOU with the YMCA of San Francisco

The Board is presented with information relating to the design and implementation for an upgrade to both data centers and a change to our back up system, for review and recommended approval.  

BACKGROUND:
Data Consolidation (fail-over system)- AMS.NET submitted a quote for implementation of software, hardware, and maintenance in order to implement new fail-over and improved back up system.  Since both data centers use different internet carriers we are able to create a fail-over that move services from one data center to the other, during an outage. This substantial reduces the problem of internet or service interruptions. 

Backup System-  Our current back-up system has been via a snapshot method, which doesn’t facilitate for quick recovery of data.  We will be moving to a true back up system using Veeam services.

CURRENT CONSIDERATION: The proposed contract is a 3-year term for the cost of $85,952.38, including maintenance support. 

ESD: 01-0000-0-5840-00-0000-7700-700-290-000 - $57,301.59

HSD: 01-0000-0-5840-00-0000-7700-700-290-000 - $28,650.79

Approval of the Quote for Services from AMS.NET. 

The Board is presented with a proposal and contract agreement for the Developer Fee Justification Study, for review and recommended approval. 

BACKGROUND: In May, the District invited companies to submit an RFP for a Developer Fee Justification Study. Five (5) RFP Proposals where received and after review Cooperative Strategies was chosen based on vast knowledge, cost, and experience.

Cooperative Strategies is dedicated to assisting local educational agencies in providing quality facilities for America’s students. Their experienced and knowledgeable staff offers guidance throughout every step of the planning and financing of educational facilities—utilizing innovative technology, out-of-the-box problem-solving methods, and inspiration from the best practices across the country. 

Their mission is to build long-term relationships with clients and provide them with resources and services for any and all of their needs along the way. This commitment allows clients the peace of mind to focus on their core mission of educating students.

In January, the State Allocation Board took action to adjust the current Level 1 fees of $3.46 per square foot for residential development and $0.56 per square foot for commercial/industrial development that school districts may charge to $3.79 residential and $.61 commercial.

CURRENT CONSIDERATIONS: Currently, San Rafael City Schools levy developer fees for residential is $3.36 per square foot ($2.32 per square foot for the elementary school district and $1.04 for the high school district).  The levy for commercial is $.54 commercial ($0.37 for the elementary school district and $0.17 for the high school district).

Due to the growth in the San Rafael City Elementary School District and projected future growth in the San Rafael City High School District, staff feels the District will be able to justify the increase and will need the additional fees as we plan for expanded facilities to accommodate the additional students.

Cooperative Strategies will provide analysis in the form of a final report for the district.  The cost of this justification study will be $7,200 and will be split 50% high school district and 50% elementary school district.

SACS Code: 01-0000-0-5840.00-0000-8200-700-000-000

Approval of the proposal and contract agreement with Cooperative Strategies for the Developer Fee Justification Study.

The Board is presented with a contract for legal services for review and recommended approval. 

BACKGROUND:

The District retains legal counsel for a range of topics ranging from student and staff matters, including but not limited to: collective bargaining, student services, student discipline, and capital facilities. In addition, the District may retain an independent and neutral investigator to conduct investigations of complaints and concerns reported to site or district management. 

CURRENT CONSIDERATIONS:  

This item recommends approval of a legal services agreement with Dr. Barbara Vrankovich. Dr. Vrankovich is a retired superintendent who is also a practicing attorney that has provided professional advice and recommendations, and investigations related to human resources, student and staff complaints and investigations, and special education mediation. 

Dr. Vrankovich has provided professional legal services in San Rafael City Schools, and has established positive and trusting relationships with district leaders as well as union leaders. 

The District expects to reduce our legal services costs by transferring legal services to Dr. Vrankovich from current legal counsel providers. 

Legal Fee rate will be one hundred twenty-five dollars ($125) per hour for services rendered in a minimum increment of one-tenth (.1) per hour. One way travel may be charged for less than three (3) hours of Attorney's time.

Out-of-town travel required will be charged by the hourly rate for one-way travel. Related transportation, meals, lodging, copy costs and other actual or necessary expenses for out-of-town representation will be reimbursed to Attorney.

Approval of the contract.

The Board and public are provided an opportunity to review the first reading of Board Policy 0410 Nondiscrimination in District Programs and Activities. A second reading and recommended approval will be brought to the next meeting. 

BACKGROUND: The policy 0410 is being updated to reflect new law(AB 699) which (1) adds immigration status to the categories of characteristics that are protected against discrimination, (2) requires parent/guardian notification of their child's right to a free public education regardless of immigration status or religious beliefs, and (3) mandates that districts adopt policy consistent with a model policy developed by the California Attorney General, which includes a statement regarding equitable services. The policy also reflects provisions of the Attorney General's model policy and new law (SB 31)which prohibit districts from compiling or assisting in the compilation of a registry based on immigration status, religion, or other specified characteristics.

None

The Board  is presented with revisions to Administrative Regulation and Exhibit 3470 Parcel Tax Oversight Committee for a first reading, and is requested to waive a second reading and approve. 

BACKGROUND: On July 1, 2014, a special election was held for the purpose of continuing the existing parcel tax including the ongoing annual 5% inflation factor.  The tax will be used to maintain and improve quality education, improve reading and mathematics, enhance technology and science programs, preserve small class sizes, and attract and retain quality teachers in the elementary and high school districts.

The ballot language specified that an independent Parcel Tax Citizens Oversight Committee be appointed by the Board of Education to ensure that special tax proceeds are spent for their authorized purposes and to report to the Board of Education and the public regarding the annual expenditure of such funds.

The Committee’s legal charge is to inform the Board about the expenditure of Parcel Tax proceeds.  The Committee will report directly to the Board and will be subject to the Brown Act.  The Committee is not granted any powers to determine how Parcel Tax funds may be spent.

CURRENT CONSIDERATION: In an effort to expedite the revitalization of the committee for the 2018-19 school year, staff seek approval of the revisions made to Administrative Regulation and Exhibit 3470 with a first reading, and waiving the second reading. 

There is no cost associated with the convening of this committee.

Approval of revisions to Administrative Regulation and Exhibit 3470 Parcel Tax Oversight Committee.

The Board and Public are provided an opportunity for a first reading of revisions to Board Policy and Administrative Regulation 5111.1 District Residency. A second reading with recommended approval will be brought to the next meeting. 

BACKGROUND:  This policy and regulation are being updated to reflect new law (AB 699) which prohibits districts from collecting information or documents regarding the citizenship or immigration status of students or their family members. The regulation also is being updated to reflect new laws providing that a student meets district residency requirements if the student's parent/guardian is transferring or pending transfer to a military installation within the state (SB 455), or the student's parent/guardian was a resident of California who departed the state against his/her will pursuant to a transfer by a government agency, a court order, or the federal Immigration and Nationality Act (SB 257).

None.

The Board and Public are provided an opportunity for a first reading of revisions to Administrative Regulation and Exhibit 5125.1 Release of Directory Information. A second reading with recommended approval will be brought to the next meeting. 

BACKGROUND: 

This regulation and exhibit are being updated to reflect the California Attorney General's model policy, developed pursuant to NEW LAW (AB 699), which requires that the annual parental notification include a statement that directory information does not include citizenship status, immigration status, place of birth, or national origin.

None.

The Board and public are presented with the opportunity for a first reading of Board Policy 5131.2 Bullying. A second reading with recommended approval will be brought to the next meeting.  

BACKGROUND: This policy is being updated to reflect new law(AB 699) which requires districts to educate students about the negative impact of bullying based on actual or perceived immigration status or religious beliefs and customs. The policy also reflects the California Attorney General's model policy developed pursuant to AB 699, which requires staff training with specified components related to bullying prevention and response. A second reading with recommended approval will be brought back to the next meeting. 

None. 

The Board and Public are provided an opportunity for a first reading of revisions to Board Policy and Administrative Regulation 5141 Healthcare and Emergencies. A second reading with recommended approval will be brought to the next meeting. 

BACKGROUND: These policy and regulation updates reflect changes in the law (SB 658) which requires the principal of any school that has an automated external defibrillator (AED) to annually provide employees with information on sudden cardiac arrest, the school's emergency response plan, and the proper use of an AED and which eliminates the requirement that the principal designate the trained employees who will be available to respond to an emergency that may involve the use of an AED. The regulation also reflects provisions of SB 658 which require the district to notify the local emergency medical services agency regarding the existence, location, and type of AED acquired, require that instructions on how to use the AED be posted next to every AED, and reduce the inspection requirements to once every 90 days.

The regulation is also being updated to include model policy statements from the Attorney General regarding responding to detention or deportation of a student's family member, allowing students to update emergency contact information throughout the school year and to provide alternatives if no parent/guardian is available. 

None.

The Board  is presented with revisions to Board Policy and Administrative Regulation 5145.3 Nondiscrimination/Harassment for a first reading, and is requested to waive a second reading and approve. 

BACKGROUND: Minor revisions have been made to the policy and regulation to reflect new law (AB 699) which prohibits discrimination based on immigration status.

CURRENT CONSIDERATION: Given the minor nature of the changes, staff seek approval for a first reading review, waiving the second reading. 

None.

The Board and public are presented with the opportunity for a first reading of Board Policy 5145.9 Hate-Motivated Behavior. A second reading with recommended approval will be brought to the next meeting.  

BACKGROUND: The policy is being updated to define hate-motivated behavior and expand material related to collaboration, staff training, and enforcement of rules regarding student conduct. The hpolicy also provides for the use of uniform complaint procedures when the behavior is determined to be based on unlawful discrimination.

None. 

The Board and public are presented with an opportunity to review new Board Policy and Administrative Regulation 5145.13 Response to Immigration Enforcement. The second reading with recommended approval will be brought to the next meeting. 

BACKGROUND: This new policy and regulation reflect new law (AB 699) which mandates districts to adopt, by July 1, 2018, policy consistent with the model policy developed by the California Attorney General, including policy related to the district's response to requests by law enforcement for access to information, students, or school grounds for immigration enforcement purposes and actions to be taken in the event that a student's family member is detained or deported. The policy also reflects new law (SB 31) which prohibits districts from compiling or assisting federal government authorities with compiling a list, registry, or database based on students' national origin, ethnicity, or religion.  

None.

The April 23rd Board meeting minutes which were originally approved at the May 14 Board meeting, are being brought back to the Board for an amended approval. The May 14th Board meeting minutes are being brought for a second reading and will reflect the amended approval of the April 23rd minutes.

BACKGROUND: Minutes are taken of all Board meetings as record of all actions taken by the Board. 

CURRENT CONSIDERATION: 
At the May 14th Board meeting, Trustee Tuatagaloa made a second motion to approve the docket of Consent Agenda items; he then abstained from voting on one of those items, the approval of the minutes of the April 23rd meeting, which he did not attend.

As Trustee Tuatagaloa cannot move for a motion of an item he abstains from, the April 23rd minutes are being brought back to the Board for an amended approval, as a point of order, to correct the motion that was made on May 14. 

The May 14th meeting minutes are attached for approval with a highlight over the Consent Item for Approval of the April 23 Minutes. This highlighted section will be changed to reflect the amended action the Board takes at this meeting. 

Amended approval of the minutes of the Regular Board Meeting of April 23, 2018 and approval of the May 14, 2018 Regular Board Meeting minutes. 

Staff will present the response to the 2017-18 Marin Civil Grand Jury Report: Head Injuries and Concussions: Are Our High Schools Keeping Our Children Safe? A Follow-Up, for recommended approval.

BACKGROUND: The San Rafael City Schools Board of Education is requested to respond in writing to the findings and recommendations of the 2017-2018 Marin Civil Grand Jury Report in accordance with Penal Code Section 933.05(f).

Governing bodies should be aware that the comment or response from the governing body must be conducted in accordance with Penal Code Section 933 (c) and is subject to the notice, agenda, and open meeting requirements of the Ralph M. Brown Act. The Brown Act requires that any action of a public entity governing body occur only at a noticed and agendized meeting. Our response is therefore being brought before the Board for action. Responses are public record.

CURRENT CONSIDERATIONS: The response to the 2017-18 Marin Civil Grand Jury Report: "Head Injuries and Concussions: Are Our High Schools Keeping Our Children Safe? A Follow-Up," regarding Recommendations #2 and #8, will be presented to the Board at this regular meeting, for recommended approval.

None. 

Approval of the District Response to the 2017-2018 Grand Jury Report: Head Injuries and Concussions: Are Our High Schools Keeping Our Chidren Safe? A Follow-Up.