Regular Meeting - SRCS Board of Education
San Rafael City Schools
August 10, 2015 6:00PM
District Office - Boardroom
310 Nova Albion Way
San Rafael, CA 94903
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Board President Natu Tuatagaloa, Vice President Rachel Kertz, Trustee Linda M. Jackson, Trustee
Greg Knell, Trustee
Maika Llorens Gulati |
| President Tuatagaloa convened the meeting to Open Session at 5:10 PM. |
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| Pursuant to Government Code section 54957.6 and 54956.9, the Board adjourned to Closed Session at 5:11 PM. |
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| President Tuatagaloa reconvened the meeting to Open Session at 6:10 PM. |
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| Amy Baer led the Pledge of Allegiance. |
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Rachel Street, SRCS parent: read a statement to the Board expressing concerns about the PG&E toxic soil excavation project in downtown San Rafael that is slated to take place while school is in session. She asked the Board to request that PG&E perform their excavation during consecutive summer breaks instead. Ms. Street provided the Board with an annotated engineering evaluation of the project.
Tom Adams, San Rafael city representative: spoke on behalf of PG&E communications consultant Tracy Craig, to let all know that PG&E will be conducting a site visit on Wednesday, Aug. 12 for a walk through of the site and the work being proposed. San Rafael city staff will be present. |
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To provide the Board of Education with an update on the final State Budget signed by the Governor and a summary of the impact and budget revisions necessary for the General Fund for both the San Rafael City Elementary School District and the San Rafael City High School District. |
CBO Chris Thomas noted that per Education Code the district is required to revisit the budget within 45 days of the Governor's budget approval. She reviewed estimated impacts on both districts with changes in one time funds, gap funding and lottery. She noted there were no changes to the STRS and PERS rates.
Trustee Jackson requested a preview report of the impact to district reserves should the reserve cap limitations that legislators have adopted, come to be. Ms. Thomas reviewed a waiver process that could be an option. Ms. Thomas also responded to questions from Trustee Kertz regarding adjustments that will be made to the budget to reflect the governor's changes to the LCFF funding and one time money. |
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| That the Board receives any updates since the last Board meeting regarding implementation of the Common Core State Standards. |
Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Assistant Superintendent MacLean provided an update of the CCSS Implementation Team's summer work. She provided an example of the K-12 Curriculum Development Goals. She noted that the LCAP and the Implementation Team's 3 year plan are driving the work being done. The Information Technology department is assisting with the development of a repository for CCSS units. |
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That the Board receives any updates since the last Board meeting.
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CBO Thomas reported:
- The 20 foot container with wall at Venetia Valley is almost in place.
- The portables at SRHS and Short are almost complete. The fire hydrant is in and working; a protective cover will be placed over the large profiled back flow valve.
- Fields across the district are surviving despite the increased water conservation measures required.
- Some trees around the district are showing signs of stress with the prolonged drought. Staff is looking into the possibility of being able to use reclaimed water.
- Sites around the district are looking great as grounds, custodial and maintenance crews have been working all summer to prepare for the opening of school.
Trustee Llorens Gulati suggested using drought tolerant plants and succulents at Davidson MS and the Zen Garden. |
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Director of Strategic Initiatives Daniel Zaich and new Chief Technology Officer Carrie Pedraza provided an update to the Board on the Aeries.net implementation. Dr. Zaich extended a special thanks to CSEA for their encouragement of classified employees to participate in the validation studies and summer trainings for a smooth transition from Infinite Campus to Aeries.net.
Trainings last week had 80 administrative, certificated and classified participants. Teacher specific trainings will be held on Aug. 18 and 19.
Ms. Pedraza reported that Aeires.net is live and the top 4 interfaces are complete. The focus has now shifted from validation to integration. The Parent Portal is working. Staff will use mail to families as well as outreach at Back to School nights to communicate use of the Parent Portal. Master schedules are being finalized. President Tuatagaloa requested that board members, particularly those with students still in the district, be given access to the Parent Portal to preview it. IT has resolved 97 issues to date; averaging 10-15 issues a day.
Ms. Pedraza reviewed the escalation of tickets pathway to address issues that arise. IT is averaging a 24 hour response time to tickets. Dr. Watenpaugh shared there has been discussion about a joint communication from the district and union leadership to acknowledge the Aeries.net successful transition in 3 months instead of a year. Ms. Pedraza is looking into systems that can provide a single sign-in for parents who have students in both the ESD and the HSD. She responded to trustee questions regarding support that will be provided for Spanish speaking parents to understand the Parent Portal, and exploration of a potential family login.
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| President Tuatagaloa noted the Board will review each Consent Agenda item individually. |
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| Board meeting minutes are presented for approval. |
| Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended by approval. |
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Approval of the Regular Meeting of June 22, 2015 and the Special Meeting of June 30, 2015.
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Approval of the Regular Meeting of June 22, 2015 and the Special Meeting of June 30, 2015, as amended.
Passed with a motion by Linda Jackson and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Trustee Jackson noted minor edits to the minutes of the regular meeting of June 22: on page 13, changing the reference from 'them' to 'members of the advisory committee;' on items IV.8 and IV.12 adding the word 'proposed' before Adopted Budget; under her Board report, a typo correction changing the word 'the' to 'she;' and changing Superintendent(s) Report to Superintendent's Report. |
Minutes - June 22, 2015 Regular Mtg
Minutes - June 30, 2015 Special Meeting
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.
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Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.
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Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.
Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| President Tuatagaloa highlighted that a revision of the Personnel Action Report was brought forward since the posting of the agenda. |
Personnel Actions - ESD REV
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.
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Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.
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Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.
Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| President Tuatagaloa highlighted that a revision of the Personnel Action Report was brought forward since the posting of the agenda. |
Personnel Actions HSD REV
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District. Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| In response to questions from President Tuatagaloa, Ms. Thomas provided a brief description of Cori Castro's increase in hours to assist with substitute calling for custodial. The District and CSEA worked to develop an MOU for this change. Carmen Puga, CSEA President, noted this change is beneficial to the Maintenance Department. |
Joint Personnel Actions
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The Board is presented with a student teaching agreement fpr recommended approval.
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Providing high quality learning environments for student teacher training both assists the professional in teaching, and often yields the District's best look at talented, prospective new teachers. This agenda item presents for Board approval the Administration's recommendation to continue the Student Teaching Agreement with CalStateTEACH. There is no cost to the District related to this agreement.
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Approve the agreement.
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| To address trustee Llorens Gulati's questions regarding financial responsibility and coaching, staff pulled this item from the agenda, noting it will be brought back with additional information. |
Cal State Student Teacher Agreement 2015-2016
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The Board is presented with signature resolutions for review and recommended approval.
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BACKGROUND:
Education Code Sections 42630 to 42633 allow the members of the Governing Board of each district to authorize officers or employees to sign orders and other documents on behalf of the Governing Board for the current fiscal year. This authorization must be approved annually. Andrea Luna was hired with a start date of August 10th as the Accounting Manager. CURRENT CONSIDERATIONS:
This agenda item presents for Board approval of the following authorized signatories, per the attached items:
Name Resolution No. Andrea Luna 1657 This resolution authorizes the employees whose name and specimen signature appear on the “Authorization to sign on Behalf of the Governing Board” forms attached, to sign documents indicated with a “yes” (on the attached Resolution) on behalf of the Governing Board of the San Rafael City Schools. This authorization includes both the Elementary and High School Districts during the period of July 1, 2015 through June 30, 2016
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COST/FUNDING SOURCE: None |
Approval of the resolution.
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Approval of the resolution.
Passed with a motion by Linda Jackson and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Resolution 1657 Authorization to Sign on Behalf of the Governing Board 15-16
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| The Board will review and consider approval to dispose of the obsolete equipment and textbooks. |
BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."
CURRENT CONSIDERATIONS: Venetia Valley School and the Business Services department have determined that the following equipment/textbooks are obsolete.
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ITEM
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ISBN #
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ESTIMATED
VALUE
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REASON
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SITE
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| Apple Emac |
14 |
See Attached |
0 |
Obsolete |
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| Apple Imac | 4 | See Atatched | 0 | Obsolete | VV |
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| COST/FUNDING SOURCE:
The equipment will be disposed of or recycled at no cost to the district. |
| Approval of the disposal of obsolete equipment and textbooks. |
Approval of the disposal of obsolete equipment and textbooks. Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| CTO Pedraza responded to trustee questions about the obsolete nature of this equipment, necessitating disposal. |
Obsolete Equipment
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The Board is presented with an MOU with Marin Promise Partnership for recommended approval. |
This memorandum of understanding between the District and Marin Promise Partnership would provide for a shared Education Pioneer Analyst Fellow (EPAF) for the 2015-16 school year. The position will be split 50% through Marin Promise and 50% through the district, with the purpose of building the district's data capacity to identify and meet the needs of all students with a particular focus on our target population of English learners, foster youth, socio-economically disadvantaged, and special education students. The EPAF will collect, organize and revise assessment data for the Local Control and Accountability Plan (LCAP). The EPAF will also provide data protocols to be used with principals, teachers and other stakeholders, and will work with district administration to utilize the data for measuring the efficacy of the LCAP actions and services toward meeting data analytic goals outlined for the District.The EPAF will report to district and Marin Promise staff. The District's portion will be funded by the Local Control Funding Formula (LCFF) supplemental/concentration grants.
The Marin Promise Partnership is under the fiscal sponsorship of 10,000 Degrees. The district will disperse funds to 10,000 Degrees as outlined in the MOU for the employment of the EPAF for 105 days of service.
Staff recommends approval of the MOU.
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The salary of $42,450 which includes employee benefits and driven costs, will be charged to account:
SACS Code: 01-0000-0-5860.00-0000-2150-700-280-000
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Approval of the MOU. |
Approval of the MOU. Passed with a motion by Linda Jackson and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Dr. Zaich responded to trustee questions regarding logistics and the role of the shared data position with Marin Promise, to identify baseline data points for the LCAP.
Trustee Jackson requested a change to the start date of the contract from Aug 1 to at least Aug 10, and to change the date under "Provisions" to June 15, 2016.
President Tuatagaloa requested a monthly report about this data work to demonstrate how district dollars are being spent.
In response to questions from SRTA's Molly O'Donoghue, Dr. Watenpaugh noted that this position will be benefiting the ESD as the data will be used for rebenching of some of the established milestones for student success. |
Marin Promise MOU
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Review and approval of Resolution #1658 |
This agenda item presents for Board approval the proposed reduction or elimination of particular kinds of services provided by Classified employees.
Reduction of these services and corresponding staff will enable the District to operate within the adopted budget for the 2015-2016 school year. |
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Approval of Resolution #1658 - Resolution Relative to the Reduction or Elimination of Certain Classified Services |
Approval of Resolution #1634 - Resolution Relative to the Reduction or Elimination of Certain Classified Services Passed with a motion by Greg Knell and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Approval of Resolution #1658 - Resolution Relative to the Reduction or Elimination of Certain Classified Services Passed with a motion by Ms. Maika Llorens Gulati and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Approval of Resolution #1658 - Resolution Relative to the Reduction or Elimination of Certain Classified Services Passed with a motion by Ms. Maika Llorens Gulati and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Staff provided information about the elimination of the 2 instructional assistant positions for special education. |
Resolution #1658
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| No reportable action was taken. |
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President Tuatagaloa requested an update on the PG&E cleanup project, the Marin Promise data position as a standing report, and a report on backpacks.
Trustee Jackson requested a summer school report; what we have learned. |
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Maika Llorens Gulati:
- She attended a Marin Promise meeting.
- She attended the August 4 SR Chamber Education Committee. The new teacher welcome will take place on October 14 at Marin Toyota. The committee is creating a system to track interns from high schools and colleges for success for businesses.
Linda M. Jackson:
- She attended the July 28 Marin Promise meeting at the College of Marin. Dr. Watenpaugh will be co-chair of Marin Promise for this year.
- On the July 30, with Dr. MacLean and Director of Teaching and Learning 9-12 Kevin Kerr, she toured the APEX credit recovery program, a SRHS newcomers class, and a Next Gen SAT prep class where a big jump in SAT scores on the practice exams is being reported.
- She attended a 10,000 Degrees Summer Institute program with Dr. MacLean, Dr. Zaich and Mr. Kerr, and reported on the "Bite of Reality" program sponsored by Redwood Credit Union; a program SRHS and TLHS are already using.
-On August 4 she attended a Voces de Marin meeting where Assemblymember Marc Levine spoke about immigration bills he is sponsoring.
- The MCSBA kickoff dinner will be held on August 27 at Rancho Nicasio.
Rachel Kertz:
- She attended a bond campaign kickoff meeting.
- She attended a League of Women Voters' meeting to provide a master facilities plan update.
- The county elections office has designated Measure A (ESD bond) and Measure B (HSD bond) for the November election.
Natu Tuatagaloa:
- He extended congratulations to trustees Linda M. Jackson, Maika Llorens Gulati and Greg Knell for an uncontested trustee nomination period, extending their roles as school board trustees for another 4 years. |
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Superintendent Watenpaugh reported:
- He attended the Marin Promise meeting at the College of Marin. This year's partnership is comprised of a larger group focused to bring awareness to equity opportunity windows. NEP will be conducting a training with the council in October.
- He and Dr. MacLean recently met with Dr. Juan Carlos Arauz regarding programs to support schools.
- He presented a facilities update to the League of Women Voters.
- He attended the first Marin county superintendents' meeting of the year. There are 5 new superintendents in the county. He will be meeting with Novato superintendent Jim Hogeboom regarding potential partnering with Novato and SRCS.
- He thanked CSEA president Carmen Puga and SRTA president Katie O'Donnell for attending the Leadership Advance day at NatureBridge where leadership team members worked on LCAP and the development of a common 'elevator' speech for communicating about LCAP goals and implementation.
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| There being no further business, President Tuatagaloa adjourned the meeting at 7:17 PM. |
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| Present | Linda Jackson |
| Present | Rachel Kertz |
| Absent | Greg Knell |
| Present | Ms. Maika Llorens Gulati |
| Present | Natu Tuatagaloa |
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