Regular Meeting - SRCS Board of Education San Rafael City Schools September 21, 2015 6:00PM District Office - Boardroom
310 Nova Albion Way
San Rafael, CA 94903
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Board President Natu Tuatagaloa, Vice President Rachel Kertz, Trustee Linda M. Jackson, Trustee
Greg Knell, Trustee
Maika Llorens Gulati |
In President Tuatagaloa's absence, Vice President Kertz called the meeting to order at 5:30 PM. |
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Pursuant to Government Code sections 54957.6 and 54956.9 the Board adjourned to Closed Session at 5:04 PM. |
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Vice President Kertz reconvened the meeting to Open Session at 6:08 PM. |
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A team of teachers from Davidson MS led the Pledge of Allegiance. |
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Lorrie Narcisse, San Rafael HS reported: - The recent Rummage Sale fundraiser was very profitable. - Seniors will find out this Friday who will make up the Homecoming Court. - This past Saturday was the Jackson Car Show; a great fundraiser for the leadership and autoshop programs. - LCAP community liaison spoke with the Leadership class last Thursday about the importance of student voice.
Jesseca Chung of Terra Linda HS and Hei-Lee Ingrande-Edwards, MHS were not present. |
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Tracy Craig, representing PG&E, provided a handout and a brief update regarding the 999 3rd Street soil clean up project. She reported that 2 public comment sessions were held by PG&E in which comments were received from 2 SRCS parents. PG&E hopes to break ground on the project in mid October, with tenting of the area to be put into place in early November. She noted she will come to a meeting in a month to provide another update for the Board.
Trustee Llorens Gulati inquired about the status of a recommendation that was made to PG&E to adjust the time the trucks will be carrying dirt from the site, so as to avoid the time directly before and after school when more students are walking, to minimize exposure. Ms. Craig noted that PG&E is taking this into consideration and she should be able to get an answer back to Ms. Perrino Zecchini to share with the Board in the next week. She also noted that PG&E has been coordinating with Safe Routes to Schools regarding paths students are taking to school.
Amy Stewart Reed posed a question related to the LEAP program. Vice President Kertz noted this was an item on the agenda and the Board would take her question when that item is addressed. |
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That the Board receives updates from district labor leaders:
1) CSEA
2) SRTA
3) SRFT |
CSEA: There was no report at this time.
SRTA: Molly O'Donoghue reported that a group of teachers worked over the summer on a report card committee. Teachers determined it might be useful for parents/guardians to have more information about their student's progress between December and June. Teachers voted to add an additional report card in March, for a total of 3 report card periods.
SRFT: There was no report at this time. |
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The Board will receive a final update from Think Connected.
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Think Connected Update: CTO Pedraza introduced Tom Ivers of Think Connected (TC) who was present to provide a final report to the Board on TC's support of the Information Technology department during the past few months when there were 3 key unfilled positions in the department.
Mr. Ivers thanked the Board and school community for giving Think Connected (TC) the opportunity to assist the district. He recapped TC's initial and augmented objectives since their work began with the district in June.
He reviewed achievements of TC which included assistance with the recruitment of a suitable candidate for the CTO position and the transition to and implementation of the new SIS, Aeries.net.
Mr. Ivers reviewed the ticket log over the past year and noted TC's assistance in the reduction of open tickets that were backlogged and the average total reduction time per month of tickets.
SIS Update: CTO Pedraza provided an update on Aeries.net and the Parent Portal. She reported on staff who will be attending the Aeries Fall User Conference, a 2 day intensive training in October. She reported a 37% login rate for the Parent Portal to date. IT staff have been at SRHS,TL and MHS Back to School nights to assist parents with login. Letters have been sent home to families regarding the Portal and advisory periods are being set aside for students to be able to access the student portal. Messages that are being called in or emailed to the Parent Portal help desk are being resolved. She reported on the integrations that are left to complete, the team that has been developed to enter data and emergency contact updates to meet a Sept. 30 deadline, the status of Tech Jedis, and planning for CalPADS verfication process for new students.
Trustee Jackson suggested outreach to Latino families at SELAC and DELAC meetings, and a possible booth at Summerfest to encourage those who have not yet logged in to the Parent Portal to do so. Student member Narcisse shared her student perspective of fellow students who are not motivated to look at their grade information, and that not all parents feel the need to check in on the progress of their student. Vice President Kertz suggested stuffing progress report envelopes with information about the Parent Portal. Ms. Pedraza noted teachers can be informed about the value of, and encouraged to enter information, so that parents can get immediate updates for assignments. Ms. Puga noted that TLHS is using SELAC meetings to teach parents about the Portal, encouraging other SELACs to do the same. CBO Thomas acknowledged Ms. Puga for her input into a solution to respond to the immediate need for data input, and to those staff who worked the weekend to enter data.
Dr. Watenapugh and CTO Pedraza responded to Trustee Llorens Gulati's questions regarding the shortage of substitutes, and the challenge with HSD teachers having only one professional development day, School Loop and Aeries communications.
Ms. Pedraza noted this will be the last regular update on the SIS. Student member Narcisse expressed her thanks to staff for bringing back Aeries. |
Aeries communication to Board Update 9.18
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That the Board receives any updates since the last Board meeting regarding implementation of the Common Core State Standards. |
Dr. MacLean acknowledged Communications Coordinator Perrino Zecchini for putting the finishing touches on the communications plan for the California Assessment for Student Performance Progress (CAASPP) results. She reviewed the timeline for the communications plan from this past May to upcoming communications scheduled for October. The scores were received on September 14 and districts have until October 12 to prepare the scores to mail home to parents. CAASPP Informational letters will be mailed home to K-12 families this week, with a cover letter providing additional information to be mailed home with the scores. A community forum will held on October 14 for parents to learn about how to read the scores and data. Data will be loaded into Aeries when it becomes available electronically. Dr. MacLean clarified that 11th graders who took the SBAC in 2014 did not receive scores, but 11th graders who took the assessment in spring 2015 will get scores.
Trustee Jackson suggested highlighting the October 14 community forum in the communications that will go out.
Dr. MacLean responded to Trustee Kertz's questions regarding timing of mailings around the same time as the release of progress reports. Trustee Jackson suggested looking at materials from other districts to see how they are presenting SBAC data. She asked that the Board get a copy of the communication that will be sent out prior to Oct. 14.
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That the Board receives any updates since the last Board meeting regarding development of the Local Control and Accountability Plan (LCAP) |
Superintendent Watenpaugh reviewed that district office administration will be reviewing MCOE’s LCAP technical review information with MCOE staff on Monday. MCOE approval letters for both districts’ LCAPs and budget have been received. Staff focus will be planning for the LCAP annual review.
Dr. Zaich shared a draft data analytics plan that the Marin Promise Data Pioneer is helping to develop, and LCAP items that are not included in the analytics data. Next steps are to map out what data should be collected and what departments and sites will be responsible for collecting.
A series of community and board updates will be scheduled to keep an ongoing conversation of where we are with the 5 district goals.
In response to trustee Knell’s question regarding criteria for data analytics that are not included in the plan, staff responded that items in the data analytics plan represent hard data facts that can be collected from sources such as the SIS. Dr. Zaich provided an explanation of A-G completion rates in response to questions from trustee Kertz. Trustee Kertz noted the great volume of data this plan represents, and that as staff refines metrics in the future, they will hopefully be measured with mostly automated data that will be more manageable from year to year. She noted that the Board can assist in the prioritization of needed manual data. Dr. Watenpaugh explained that initially the district needs to cast a broad data collection net to establish a baseline of key data to measure student success.
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The Board will receive an update on LCAP data since the last meeting. |
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That the Board receives any updates since the last Board meeting.
1) Master Facilities Planning |
CBO Thomas reported: - The state has enough signatures to place a state bond measure on the November 2016 ballot for new building and modernization; good news as the district moves forward with its master facilities plan. - Staff is gearing up for implementation of the master facilities plan. In Oct/Nov. requests for qualifications to hire architectural firms and proposals for CEQA consultants will be brought to the Board with the goal to begin any work that can be started earlier using capital improvement funds to be in a more ‘shovel ready’ position to begin projects in the summer or fall of 2016, with bond passage. In response to questions from trustee Jackson regarding architectural firms and avoiding issues that arose in the past with separate engineering firms, Ms. Thomas noted that architectural and engineering services would be coordinated and done with the hiring of one firm, using common design standards. She noted that research is being done to identify any buildings older than 50 years that are registered as historical. Trustee Jackson suggested checking with the city maps which also identify protected Native American sites. - Drainage of half of the Terra Linda HS pool was necessary to take care of the build-up of some solids, and provided an opportunity for staff to work on some interior lighting issues. - More book lockers are ordered for Davidson to accommodate the enrollment growth, to be placed on the exterior under the breezeways in the 30s and 40s wings. - Furniture orders have been received at Terra Linda HS. - LCD projectors are being installed in the SRHS portables. - Staff are gearing up for Summer 2016 projects.
In response to trustee Kertz regarding questions about preparations for a potential El Nino rain season, Ms. Thomas noted that pumps are being serviced and roofs on portables are being inspected, the drain lines in the 10s and 20s wings at Davidson MS are being inspected to make sure they are clear, exterior siding of portables is being inspected, and there are plans to have generators and pumps accessible on both sides of the hill for emergencies. In response to trustee Llorens Gulati’s questions regarding environmental considerations, Ms. Thomas noted building standards have changed significantly; looking at solar options.
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Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Absent Natu Tuatagaloa.
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Vice President Kertz pulled items #1 and 2 from the Consent agenda for discussion. Trustee Jackson requested item #9 be pulled.
Superintendent Watenpaugh noted that Ms. Reed's question from earlier in the meeting regarding the LEAP item has already been addressed by staff.
M/S/C (Knell, Llorens Gulati) the Board voted 4-0-1 to approve the Consent Agenda with the exception of items #1,2, and 9, by the following vote:
Rachel Kertz - YES Linda M. Jackson - YES Greg Knell - YES Maika Llorens Gulati - YES
Natu Tuatagaloa - ABSENT |
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District, as revised. Passed with a motion by Greg Knell and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Absent Natu Tuatagaloa.
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Vice President Kertz noted that a revision of the ESD Personnel Action report was received after the agenda had been posted. |
ESD Personnel Actions - REV
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the High School District, as revised. Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Absent Natu Tuatagaloa.
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Vice President Kertz noted that a revision of the HSD Personnel Action report was received after the agenda had been posted. |
HSD Personnel Actions - REV
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This item presents for Board approval of Independent Contractor Agreement for Special Services for the After School Education and Safety Program (ASES) Schools: Bahia Vista, Davidson Middle, Laurel Dell, San Pedro, Short and Venetia Valley with Bay Area Community Resources (BACR) for the 2015-2016 School Year.
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BACKGROUND: Each year, since 2000, SRCS has received After School Education and Safety Program (ASES) grant state funding to operate after-school programs at six schools: Bahia Vista, Coleman, Laurel Dell, San Pedro, Venetia Valley and Davidson. ASES was recertified in 2006 as part of the larger Proposition 49 funding initiative granted by the state. San Rafael applied for ASES funds to Short School in 2011 and the application was approved. The SRCS Learning and Enrichment Afterschool Program (LEAP) after-school programs are coordinated and monitored by Jennifer Lynch. Each participating school has a site coordinator who is either an employee of BACR or SRCS, program leaders, tutors and community volunteers. The site coordinator's responsibility is to coordinate all aspects of the program. The coordinators are responsible for recruiting, training and supervising after-school tutors, program leaders and volunteers, and to schedule them to work with specific groups of students, to maintain an accurate budget, to develop enrichment programs partly by finding community members to provide services. These coordinators work closely with site administrators to ensure strong articulation of the school day programs and the after-school program. CURRENT CONSIDERATIONS: This agenda item presents for Board acceptance the ASES grant of $1,104,467 in total and for Board approval of Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR) for grant implementation and support. The District is expected to supply fifty (50) percent matching funds in in-kind local matching contributions from governmental agencies, community organizations, or the private sector. Our collaborative agencies are providing the majority of the in-kind contributions through staffing and materials for this grant, as well as training and technical assistance from site staff. |
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MOU’s with BACR amount to $659,630.00 for the 2015-2016 school year. A specific MOU and a site budget for grant related activities has been created for each site and are as follows: Summary of Compensation | Exhibit A | | | Bahia Vista | Exhibit B | $ 130,039.00 | 01-6010-0-5140.00-7150-3900-090-242-000 01-6010-0-5840.00-7150-3900-090-242-000 | San Pedro | Exhibit C | $ 120,047.00 | 01-6010-0-5140.00-7150-3900-095-242-000 | Laurel Dell | Exhibit D | $ 86,975.00 | 01-6010-0-5140.00-7150-3900-094-242-000 | Venetia Valley | Exhibit E | $ 91,295.00 | 01-6010-0-5140.00-7140-3900-092-242-000 | Davidson MS | Exhibit F | $ 144,299.00 | 01-6010-0-5140.00-7140-3900-340-242-000 | Short School | Exhibit G | $ 86,975.00 | 01-6010-0-5140.00-7140-3900-097-242-000 | Total | | $ 659,630.00 | |
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Approval of the Independent Contractor Agreement for Special Services for the After School Education and Safety Program (ASES) Schools: Bahia Vista, Davidson Middle, Laurel Dell, San Pedro, Short and Venetia Valley with Bay Area Community Resources (BACR) for the 2015-2016 School Year. |
Approval of the Independent Contractor Agreement for Special Services for the After School Education and Safety Program (ASES) Schools: Bahia Vista, Davidson Middle, Laurel Dell, San Pedro, Short and Venetia Valley with Bay Area Community Resources (BACR) for the 2015-2016 School Year. Passed with a motion by Greg Knell and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Absent Natu Tuatagaloa.
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Approval of the Independent Contractor Agreement for Special Services for the After School Education and Safety Program (ASES) Schools: Bahia Vista, Davidson Middle, Laurel Dell, San Pedro, Short and Venetia Valley with Bay Area Community Resources (BACR) for the 2015-2016 School Year. Passed with a motion by Greg Knell and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Absent Natu Tuatagaloa.
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Exhibit A - Compenstion Summary Exhibit B - Bahia Vista Exhibit C - San Pedro Exhibit D - Laurel Dell Exhibit E - Venetia Valley Exhibit G - Short
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This item presents for Board approval of Independent Contractor Agreement for Special Services for the Afterschool Education and Safety (ASES) Programs for Bahia Vista and San Pedro with Catholic Charities for the 2015-2016 School Year, Including Summer 2015.
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BACKGROUND: The After School Education and Safety Program (ASES) grant was originally submitted as a collaborative effort between San Rafael City Schools and agency partners, initially established through the School Linked Services Initiative Grant in the spring of 2000. Each year since 2000, SRCS has received state funding to operate after-school programs at six schools: Bahia Vista, Coleman, Laurel Dell, San Pedro, Venetia Valley and Davidson. ASES was re-certified in 2006 as part of the larger Proposition 49 funding initiative granted by the State. The program operates in San Rafael City Schools as Learning and Enrichment Afterschool, or LEAP. In addition to the regular grant funding, San Rafael applied for and was granted supplemental funds to provide additional programs and services to students during the summer and school inter-sessions. This summer, LEAP is operating a program at Bahia Vista with supplemental ASES funds for approximately 275 kindergarten-4th grades students. The BELL program at Davidson, for 200 5th-8th grade students, is also supported by supplemental ASES funds. The SRCS LEAP after-school programs are coordinated and monitored by Jennifer Lynch, Coordinator of After School and Extended Learning. CURRENT CONSIDERATIONS: The District is expected to supply matching funds in in-kind local matching contributions from governmental agencies, community organizations, or the private sector. Our existing summer programs are providing the majority of the in-kind contributions through facilities, staffing and materials for this grant, as well as training and technical assistance from site staff. |
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Invoices from Catholic Charities CYO will amount to $20,000 (Exhibit A) and will support additional summer staffing and school-year materials and supplies for their canal-based programs serving students from the ASES programs. $16,000 01-6010-0-5849.00-7150-3900-090-242-000 $4,000 01-6010-0-5849.00-7150-3900-240-242-000 |
Approval of the Independent Contractor Agreement for Special Services for the Afterschool Education and Safety (ASES) Programs for Bahia Vista and San Pedro with Catholic Charities for the 2015-2016 School Year, Including Summer 2015. |
Approval of the Independent Contractor Agreement for Special Services for the Afterschool Education and Safety (ASES) Programs for Bahia Vista and San Pedro with Catholic Charities for the 2015-2016 School Year, Including Summer 2015. Passed with a motion by Greg Knell and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Absent Natu Tuatagaloa.
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Exhibit A
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This item presents for Board Approval of Independent Contractor Agreement for Special Services with Marin Theatre Company for Services at Davidson Middle School for School Year 2015-2016. |
BACKGROUND: Marin Theatre Company presents professional theatre arts integration instruction in conjunction with academic curriculum. At the school, a decision is made regarding a primary area of focus. For example, the school may choose a primary focus on theatre classes to correlate with English or History. Whatever the discipline, the common thread is to encourage connection between art and education, that each inspires and reinforces the other, providing students with a creative, diverse and supportive environment where they can take can take creative risks and grow. Current Consideration: Marin Theatre Company's programs provide and in-depth syllabus that integrates into the broader curriculum and fulfills the California Visual and Performing Arts Theatre Content Standards. These standards assists Davidson Middle School in collaborating with Marin Theatre Company to design curricula that balance depth with breadth, feature active participation along with listening and observation, and assess student progress through use of assessment tools. In these ways, Davidson Middle School will work with Marin Theatre Company to provide students with creative, diverse and supportive environment where they can take creative risks and grow. Marin Theatre Company's services are Theatre Arts integration with English Instruction for ELD 2, 3 and 4 classes. (Exhibit A) |
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Contract services will not exceed $15,000 for 2015-2016 school year. SCACs Code: 01-4203-0-5840.00-1484-1000-340-120-000 |
Approval of Independent Contractor Agreement for Special Services with Marin Theatre Company for Services at Davidson Middle School for School Year 2015-2016. |
Approval of Independent Contractor Agreement for Special Services with Marin Theatre Company for Services at Davidson Middle School for School Year 2015-2016. Passed with a motion by Greg Knell and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Absent Natu Tuatagaloa.
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Exhibit A
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This item presents for approval of Independent Contractor Agreement for Special Services with Michael O'Neill of the Bridgeworks Group and San Rafael City Schools, 2015-2016.
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BACKGROUND INFORMATION: To prepare every student to graduate with the skills and knowledge necessary for success in postsecondary education and the modern workplace, SRCS schools strive to deepen and accelerate learning for a greater volume of students than ever before. To meet this goal, teachers, and principals need access to current research and best practices that can help improve both student achievement and engagement. All professional development opportunities will align with the District’s strategic priorities: - PRIORITY 1: Align curriculum and assessments to the advanced levels of the Common Core State Standards, including revised kindergarten and ninth grade readiness assessments, to ensure community alignment checkpoints to the identified District Milestones within the CCR trajectory.
- PRIORITY 2: Design and implement a comprehensive and cost effective district-wide professional growth system – teachers, support staff, administrators, executive leadership team and superintendent.
- PRIORITY 3: Align all district programs, partners and infrastructure in service of the single purpose of CCR with a goal of efficient and effective practices that are sustainable with the current district budget resources.
CURRENT CONSIDERATIONS: The 2015-2016 work differs from past years in that the design and implementation for the District Instructional Leadership Learning Teams (D-ILLTs) passes to the Assistant Superintendent and the Directors of Education Services. We propose to participate, observe, and record for three sets of ILLT meetings. There are two teams, so this involves six (6) days. These days will be scheduled as your calendar unfolds. We acknowledge that they are on Tuesdays and Thursdays, and that the Wednesday in between is our responsibility for costs and there will be no fee associated even though we will need to stay over rather than fly up and back. As you have requested, the scope of work includes: The work is intended to continue our support work in the construction of district-wide, Common Core State Standards-based curriculum in line with the District’s Local Control Accountability Plan. Work with Educational Services to observe and monitor the progress of the ILLTs so as to assist in developing protocols for measuring effectiveness and to continue gathering research to add to the article to be published in the ACSA Leadership magazine in 2016. Work with Education Services to establish and monitor protocols for qualitative determination of unit content by PLC, course, and grade level Provide professional development support to Educational Services which includes executive coaching. Three (3) days. Communicate regularly with leadership on the progress and effectiveness of the project.
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SACS Code: 01-9038-0-5849.00-1110-2140-700-240-000 The cost for the Nine (9) days of services for Dr. O'Neill includes airfare and car rental will not exceed $25,070. (Exhibit A)
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Approval of the Independent Contractor Agreement for Special Services with Michael O'Neill of the Bridgeworks Group and San Rafael City Schools, 2015-2016. |
Approval of the Independent Contractor Agreement for Special Services with Michael O'Neill of the Bridgeworks Group and San Rafael City Schools, 2015-2016. Passed with a motion by Greg Knell and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Absent Natu Tuatagaloa.
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Exhibit A
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This item presents for Board approval of Independent Contractor Agreement for Special Services with UC Berkeley History-Social Science Project for Professional Development, 2015-2016 for Elementary and High School Districts.
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BACKGROUND INFORMATION: To prepare every student to graduate with the skills and knowledge necessary for success in postsecondary education and the modern workplace, SRCS schools strive to deepen and accelerate learning for a greater volume of students than ever before. To meet this goal, teachers, and principals need access to current research and best practices that can help improve both student achievement and engagement. All professional development opportunities will align with the District’s strategic priorities: - PRIORITY 1: Align curriculum and assessments to the advanced levels of the Common Core State Standards, including revised kindergarten and ninth grade readiness assessments, to ensure community alignment checkpoints to the identified District Milestones within the CCR trajectory.
- PRIORITY 2: Design and implement a comprehensive and cost effective district-wide professional growth system – teachers, support staff, administrators, executive leadership team and superintendent.
- PRIORITY 3: Align all district programs, partners and infrastructure in service of the single purpose of CCR with a goal of efficient and effective practices that are sustainable with the current district budget resources.
CURRENT CONSIDERATIONS: Middle School/Elementary School 2015-2016 Professional Development (Exhibit A) Literacy Leadership Team Goals (Led by Amy Goodwin): - Implement CCSS aligned instruction
- Lead discipline-specific literacy strategies implementation
- Facilitate departmental literacy work
Teacher Goals:
- Own discipline-specific responsibility for literacy
- Plan collaboratively for Common Core-aligned curriculum using literacy strategies
- Utilize examination of student work to drive planning and instruction
Elementary * Professional development goals: - Design Units with CCSS aligned literacy strategies
- Focus on writing instruction
- Integrate ELD and language support into units
- Design Writing Prompts for Winter Writing Assessment
High School 2015-2016 Professional Development (Exhibit B) Literacy Leadership Team Goals: - Implement rigorous CCSS aligned Integrated ELD instruction
- Lead discipline-specific literacy strategies implementation with a dual focus on Integrated ELD and increased rigor across the site.
- Facilitate departmental literacy work that focuses on Integrated ELD implementation
Teacher Goals: - Plan collaboratively for Common Core-aligned units using UCBHSSP literacy strategies with a focus on Integrated ELD
- Utilize examination of student work to increase rigor of instruction for all students
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The cost for the of services of Ms. Goldsmith and her team from UC Berkeley will not exceed $45,980 for the Elementary/Middle School, and $31,900 for the High School District. ESD: 01-4035-0-5849.00-1110-2140-700-240-000 HSD: 01-4035-0-5849.00-1110-2140-700-240-000 |
Approval of Independent Contractor Agreement for Special Services with UC Berkeley History-Social Science Project for Professional Development, 2015-2016 for Elementary and High School Districts. |
Approval of Independent Contractor Agreement for Special Services with UC Berkeley History-Social Science Project for Professional Development, 2015-2016 for Elementary and High School Districts. Passed with a motion by Greg Knell and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Absent Natu Tuatagaloa.
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Exhibit A Exhibit B
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The Board will review the Change Order #001
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BACKGROUND: The District has been experiencing significant growth over the past eight (8) years. Current enrollment projections show that this growth will continue over the next several years. In order to temporarily address the projected growth at Short Elementary School, it was necessary to add two (2) additional classrooms for instruction in 2015-2016. This allowed the current 2 3rd grade classes to matriculate into 4th grade.The contract with Wildcat Engineering for the Installation 3 classroom portables at Short Elementary School was approved by the Board of Education on April 27, 2015. CURRENT CONSIDERATIONS: During the past several weeks, issues were identified in the Change Order Process. This Change Order #001 is the final change order as follows: ITEM#1: Remove and dispose of existing playground surfacing ADD: $1,655 REASON: Not in the scope of work of the General Contractor, REQUESTED BY: School District ITEM#2: Delete installation of perforated drain pipe. CREDIT: ($1,061) REASON: Not required under existing asphalt pavement to remain. REQUESTED BY: School District ITEM#3: At the perimeter of the modular classroom: a. Increase gravel pad to 2"-0" beyond the portables. b. West of the modular classroom, install and compact approximately 500 SF of base rock and provide wood headers c. South of the modular classrooms, install and compact approximately 200 SF of base rock. ADD: $7,824 REASON: a. The pad edge was too close to the modular buildings' wood foundation. b. Clean up dirt area adjacent to new modular buildings. c. Create temporary ramp to transition the modular classrooms from the street to the school site. REQUESTED BY: School District ITEM#4 Delete installation of circuit breaker box. CREDIT: ($477) REASON: The existing electrical panel has spare circuit breakers. REQUESTED BY: Architect ITEM#5: North of the new modular classrooms, remove and replace approximately 500 SF asphalt pavement. ADD: $3,494 REASON: Existing pavement was damaged and a tripping hazard. REQUESTED BY: School District ITEM#^: Patch and repair holes, and install new trim on the exterior of the modular classrooms. ADD: $1,394 REASON: Modular building siding was damaged and in disrepair. REQUESTED BY: School District Original Contract Price: $ 89,800 This Change Order #1: $ 12,829 New Contract Price:: $102,629 Total Change Order #001: $12,829
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This Change Order #001 will increase the original contract of $89,800 with Wildcat Engineering by $12,829 for a total contract amount of $102,629 and is within budget for the scope of this work. SACS: 25-0000-0-6200.00-0000-8500-097-000-463
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Approval of the Change Order #001
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Approval of the Change Order #001 Passed with a motion by Greg Knell and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Absent Natu Tuatagaloa.
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Wildcat Change Order #1 Short Mod
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The Board will review the Bid Results
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BACKGROUND: The San Francisco Bay Regional Water Quality Control Board (SFBRQCB) required that the District prepare a Corrective Action Plan (CAP) to remediate the remaining fuel contamination in the soil and groundwater beneath the corporation yard at 38 Union from a partially underground fuel tank that was removed in 1997. The District contracted with Arcaidis US Inc. to evaluate the existing conditions and information gathered during the monitoring period and develop the CAP, which was submitted to the SFBRQCB in 2014-15. This CAP was reviewed and approved by the SRBRQCB and staff began the process to develop plans and specifications to bid the project that included the scope of work outlined in the CAP. A successful bid opening was held on September 15th at 2pm. Although there was only one bidder, staff, in working with our attorneys and consultants who assisted in developing the plans and specs, feel this is acceptable as there are few contractors with the credentials to complete this type of remediation and the bid results came in at the estimate for the scope of work. In addition, the scope of work for the CAP must be completed and the results reported back to the SFBRQCB no later than October 23rd. CURRENT CONSIDERATIONS: This agenda item presented for Board approval is to award the contract for the installation of facilities and equipment and implementation of conceptual site model/corrective action plans ("CAP") at the District maintenance facility, to the lowest, responsive, responsible bidder. One (1) bid was received as follows: BIDDER'S BASE BID (no additive alternate): Antea Group $174,499
This bid is within the engineers estimate for the scope of work.
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Financial Impact:
The total amount of the contract is $174,499 and is within budget for the scope of this work. SACS Code: 21-0000-0-6171.00-0000-8500-735-000-464
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Approval of Award of Contract to Antea Group.
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Approval of Award of Contract to Antea Group. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Absent Natu Tuatagaloa.
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In response to trustee Jackson’s inquiries about notification and outreach to the neighborhood, Ms. Thomas shared communications that were sent out to the neighborhood within 200 yards of the corporation yard, other relevant public agencies, WeAreSR!, youth and women’s soccer and any other field users adjacent to the property. It was also posted online. Next steps will include a communication in the school newsletter as well as the area HOA. Trustee Jackson suggested using 'Next Door,' a neighborhood communication as a resource, and placing the next communication on district letterhead so that it looks like it is coming from the district and not the Water Board. Trustee Knell concurred that it needed to be clear it is a notification from the district. Ms. Thomas also noted that the field will be fenced for the work, and information will be shared at the next site facility committee meeting. Trustee Jackson requested that communications be sent to the childcare on campus as well as the City of San Rafael, and to the Board. She also requested that a communication be sent out to all when the project is completed so everyone knows when it is finalized. |
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Passed with a motion by Greg Knell and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Absent Natu Tuatagaloa.
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Vice President Kertz opened the Public Hearing at 7:25 PM for Resolution #1662 Sufficient Textbooks and or Instructional Materials, Elementary District, 2015-2016 and Certification of Compliance with the Instructional materials Funding Realignment Program for 2015-2016. |
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This agenda item presents for Board approval Resolution #1662- Sufficient Textbooks and/or Instructional Materials, San Rafael City Elementary District, 2015-2016.
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State of California Education Code sections 60119 and 60420-60424 require school district Boards of Education to determine by resolution that each pupil in each school in the District has, or will have, prior to the end of the fiscal year, sufficient textbooks or instructional materials or both. This sufficiency verification must be made for the four major content areas: English language arts, Math, Science and History/Social Science. In addition, verification must include a determination of whether each student enrolled in a foreign language or health course has sufficient textbooks or instructional materials that are consistent with the frameworks adopted by the State Board of Education.
In any fiscal year in which the Superintendent of Public Instruction determines that the Base Revenue Limit per ADA increased by at least one percent from the prior year, school districts must comply with the requirements of Education Code 60119 to qualify for State funding for pupil textbooks and instructional incentive funding. This Education Code section has been in effect since fiscal year 1994-95. However, school districts were not required to submit a certification of compliance until fiscal year 1997-98 when it was added under State controller’s “Standards and Procedures for Audits of K-12 Local Education Agencies.” Funding for instructional materials changed with the implementation of the Instructional Materials Funding Realignment Program (IMFRP) in January 2003. Under Education Code Sections 60420-60424, the IMFRP consolidated the funding for instructional materials into one program. The priority is for each student in grades K-12 to be provided with standards-aligned instructional materials in reading/language arts, mathematics, history-social science, science, and foreign language, the last only for middle school students enrolled in foreign language courses. This certification can be made in conjunction with the annual public hearing and resolution required under Education Code Section 60119, which requires a public hearing on a resolution verifying sufficient textbooks. Instructional materials are defined under Education Code Section 60010(h) as: “Instructional materials means all materials that are designed for use by pupils and their teachers as a learning resource and that help pupils to acquire facts, skills, or opinions or to develop cognitive processes. Instructional materials may be printed or non-printed, and may include textbooks, technology-based materials, other educational materials, and tests.” The IMFRP requires that districts, charter schools, and county offices of education use the funds to ensure that each pupil is provided with a standards-aligned textbook or basic educational materials by the beginning of the first school term that commences no later than 24 months after those materials were adopted by the State Board of Education. The certification for grades K-8 must be renewed following a primary state adoption of standards-aligned instructional materials for K-8 in reading/language arts, mathematics, history-social science, science and foreign language. Materials for grades 9-12 must be renewed following local governing board adoption of standards-aligned instructional materials in any of the above subject areas. |
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Under the Local Control funding Formula (LCFF) The Instructional Materials Fund Realignment Program (IMFRP) has been eliminated and rolled into the LCFF. A combination of restricted (Prop-20) Lottery and unrestricted funds were used to purchase the instructional materials necessary to meet the needs of the schools and accommodate student growth and changes in class configurations. |
Approval of Resolution #1662 - Sufficient Textbooks and/or Instructional Materials, Elementary School District, 2015-2016 and Certification of Compliance with the Instructional Materials Funding Realignment Program for 2015-2016 after a Public Hearing is conducted for public input. |
In response to questions from Trustee Llorens Gulati regarding grade level 6-8 listed for Short School, staff provided information that this is a standard list for all from the state. Dr. Watenpaugh noted that the county office does surprise Wlliams' visits to ensure adequate textbooks and instructional materials are available. The District has had no Williams complaints or findings. |
ESD Aligned Materials Certifications ESD Sufficiency of Textbooks - Resolution
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There being no further comment, Vice President Kertz closed the public hearing at 7:29 PM. |
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Vice President Kertz opened a Public Hearing at 7:30 PM for Resolution #1663 Sufficient Textbooks and or Instructional Materials, High School District, 2015-2016 and Certification of Compliance with the Instructional materials Funding Realignment Program for 2015-2016. |
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This agenda item presents for Board approval Resolution #1663 -Sufficient Textbooks and/or Instructional Materials, San Rafael City High School District, 2015-2016.
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State of California Education Code sections 60119 and 60420-60424 require school district Boards of Education to determine by resolution that each pupil in each school in the District has, or will have, prior to the end of the fiscal year, sufficient textbooks or instructional materials or both. This sufficiency verification must be made for the four major content areas: English language arts, Math, Science and History/Social Science. In addition, verification must include a determination of whether each student enrolled in a foreign language or health course had sufficient textbooks or instructional materials that are consistent with the frameworks adopted by the State Board of Education and the determination of the availability of laboratory science equipment as applicable to science laboratory courses offered in grades 9-12, inclusive. In any fiscal year in which the Superintendent of Public Instruction determines that the Base Revenue Limit per ADA increased by at least one percent from the prior year, school districts must comply with the requirements of Education Code 60119 to qualify for State funding for pupil textbooks and instructional incentive funding. This Education Code section has been in effect since fiscal year 1994-95. However, school districts were not required to submit a certification of compliance until fiscal year 1997-98 when it was added under State controller's "Standards and Procedures for Audits of K-12 Local Education Agencies." Funding for instructional materials changed with the implementation of the Instructional Materials Funding Realignment Program (IMFRP) in January, 2003. Under Education Code sections 60420-60424, the IMFRP consolidated the funding for instructional materials into one program. The priority is for each student in grades K-12 to be provided with standards-aligned instructional materials in reading/language arts, mathematics, history-social science, and science. This certification can be made in conjunction with the annual public hearing and resolution required under Education Codesection 60119, which requires a public hearing on a resolution verifying sufficient textbooks. Instructional materials are defined under Education Code section 60010(h) as: "Instructional materials means all materials that are designed for use by pupils and their teachers as a learning resource and that help pupils to acquire facts, skills, or opinions or to develop cognitive processes. Instructional materials may be printed or non-printed, and may include textbooks, technology-based materials, other educational materials, and tests." The IMFRP requires that districts, charter schools, and county offices of education use the funds to ensure that each pupil is provided with a standards-aligned textbook or basic educational materials by the beginning of the first school term that commences no later than 24 months after those materials were adopted by the State Board of Education. The certification for grades 9-12 must be renewed following local governing board adoption of standards-aligned instructional materials in any of the above subject areas.
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Under the Local Control funding Formula (LCFF) The Instructional Materials Fund Realignment Program (IMFRP) has been eliminated and rolled into the LCFF. A combination of restricted (Prop-20) Lottery and unrestricted funds were used to purchase the instructional materials necessary to meet the needs of the schools and accommodate student growth and changes in class configurations. |
Approval of Resolution #1663 - Sufficient Textbooks and/or Instructional Materials, High School District, 2015-2016 and Certification of Compliance with the Instructional Materials Funding Realignment Program for 2015-2016 after a Public Hearing is conducted for public input. |
Approval of Resolution #1663 - Sufficient Textbooks and/or Instructional Materials, High School District, 2015-2016 and Certification of Compliance with the Instructional Materials Funding Realignment Program for 2015-2016 after a Public Hearing is conducted for public input. Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Absent Natu Tuatagaloa.
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Staff responded to questions from Molly O'Donoghue of SRTA leadership regarding standards in both the elementary and high school district which are now outdated as teaching shifts to the Common Core, but books that align with the outdated standards are still being required to be purchased.
Superintendent Watenpaugh noted that the purchase of textbooks is a local decision at the HSD level, and that we will continue to see more supplmental materials being purchased that will reflect the CCSS. He noted staff can raise the issue of outdated standards and the required purchase of outdated texts with the county and /or the state. |
HSD Standards-Aligned Materials Certifications HSD Sufficiency of Textbooks - Resolution
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There being no further comment from the public, the hearing was closed at 7:37 PM. |
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Vice President Kertz reported no reportable action was taken in Closed Session. |
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Trustee Jackson requested a written report on where the district is with restorative justice.
Trustee Jackson, referencing current dropout rate information for SRHS and TLHS, asked staff to look at the data and demographics of the students who are dropping out, to explore ways to address their needs.
Trustee Llorens Gulati requested an update from SMART train on paths in San Rafael that are not covered in the SMART plan. Trustee Jackson noted that the update should come from Safe Routes to School as SMART has already been asked to address it.
Trustee Llorens Gulati also requested an update on the College and Career Center.
Superintendent Watenpaugh expressed while staff is willing to follow up on individual board members requests for information, it does take up staff time, noting the importance of knowing if the requests are of interest to a majority of the board. He shared that President Tuatagaloa and Vice President Kertz will be meeting with him soon to review the current list of agenda requests for future meetings to prioritize items for responsive to what is of interest to a majority of the board. A status report will be brought to the next meeting. |
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Maika Llorens Gulati: - The PTA meeting she attended at Venetia Valley had a great turnout. - She met recently with teacher Matt Winton of SRFT. - She joined Superintendent Watenpaugh on the Join the Conversation visit to San Rafael HS. - She presented at the Voces de Marin meeting on elections and Latino voters. She inquired of staff if there is any effort in the district to help seniors in high school get registered for voting. - She attended SRHS's Back to School night. - She has begun the CSBA Masters in Governance program, attending the first session in Visalia. She shared what she learned about the value of having a governance calendar for planning board actions for the year, and a self evaluation tool for school board members. - She shared her interest in the outcome of a classroom at Vallecito school that has received new standing desks for students.
Linda M. Jackson: - She attended the Madrone HS Back to School night. - She attended the Terra Linda HS Back to School night,visiting the MSEL classroom. She noted how warm the classroom was and suggested staff work with teachers to explore passive cooling of rooms on hot days, for instance, by closing blinds and opening windows in the early morning. - She attended a National Equity Project team building session with the Marin Promise College Access Task Force. - She also attended the Voces de Marin meeting regarding elections and Latino voters. - She attended a Marinovators presentation held at the Buck Institute. - She joined Dr. Watenpaugh at the Bahia Vista Back to School night on the 17th. - She attended the SRHS Back to School night. - On Saturday she was at Davidson MS where students were involved in a cleanup effort of streets around the school. - She also visited the Enriching Lives through Music (ELM) program class at Davdison MS, expressing thanks to Dr. Zaich and principal Marcucci for partnering with ELM to make this happen.
Rachel Kertz: - She participated in a quarterly labor management meeting with district labor leaders. - She attended a recent OneTL meeting and the TLHS Back to School night. - She attended the HeadsUp board meeting where Summerfest planning was discussed. - She presented a master facilities plan update to the Experience Corp group. |
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Superintendent Watenpaugh: -Join the Conversation visits have begun. He is spending three hours or so at sites, visiting classrooms, talking with students, and having time for Q&A with staff. The first round of visits will be completed in November. - He attended a Northern California Superintendents' conference in Lodi. Larkspur-Corte Madera Superintendent Valerie Pitts and he will be hosting the next meeting of this group in January. - He attended the Laurel Dell Back to School night and San Rafael HS's where he was there as a parent. - The first labor management meeting of the year was held with all 3 labor unions to surface topics that may be coming up and to seek advice and counsel. - The hot weather is a topic that is coming up frequently in monthly meetings with labor union leadership. Staff are trying to address concerns by being proactive to look at forecasts 2 weeks out, getting ideas from teachers, and trying to mitigate the warm buildings by opening building windows early in the morning. The air-conditioned District Office boardroom was made available and offered to Terra Linda today as classroom space. - County superintendent Mary Jane Burke, accompanied by a Marin IJ reporter, visited Short teacher Karrie Coulter's classroom to officially recognize her as 2015 Marin County Teacher of the Year. Ms. Coulter's application for the California Teacher of the Year competition has been submitted with the assistance of the county office. - This year is Dr. Watenpaugh's turn to chair the Operational Steering Committee (OCR) meetings. It was reported at the last meeting that a recent countywide audit of special education programs, both San Rafael Elementary and High School districts had zero exceptions that needed to be addressed for the first time in fifteen years. Vice President Kertz expressed congratulations to Executive Director Amy Baer and the special education team on behalf of the Board. - He reported on a recent Marin Promise meeting. - The 7th Annual HeadsUp Education Foundation's Summerfest is this Saturday 10:30 AM to 4:30 PM at San Rafael HS. An all call was made to all sites for volunteers. |
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Superintendent Watenpaugh reported there were no complaints this quarter July - September 2015. |
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At the suggestion of Trustee Llorens Gulati, the meeting was adjourned at 8:05 PM, in respect of the families that are victims of the current Valley fires. |
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Present | Linda Jackson |
Present | Rachel Kertz |
Present | Greg Knell |
Present | Ms. Maika Llorens Gulati |
Absent | Natu Tuatagaloa |
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