Regular Meeting - SRCS Board of Education San Rafael City Schools October 12, 2015 6:00PM District Office - Boardroom
310 Nova Albion Way
San Rafael, CA 94903
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Board President Natu Tuatagaloa, Vice President Rachel Kertz, Trustee Linda M. Jackson, Trustee
Greg Knell, Trustee
Maika Llorens Gulati |
President Tuatagaloa convened the meeting to Open Session at 5:10 PM. |
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President Tuatagaloa reconvened the meeting to Open Session at 6:04 PM. |
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San Rafael HS teacher Cathy Gonzalez, led the Pledge of Allegiance. |
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Lorrie Narcisse, San Rafael HS: - Summerfest was very successful with many SRHS freshmen and sophomores attending. - The Club Rush event had 20 student clubs participating; half of them new clubs on campus. - A second Student Senate meeting was held where there was discussion about the new cell phone policy that prohibits use during tutorial/advisory period. Students will have a followup meeting with Principal Dennis to discuss possible adjustments to the policy. - Senior conferences are beginning for students to discuss their plans after high school. - Homecoming was last week; all events went smoothly. An emergency on the field was handled very professionally by staff. Feedback has been received that this was the best homecoming in recent memory.
Hei-Lee Ingrande-Edwards, Madrone HS: - Students attended the Marin Theater Co. production of "The Oldest Boy," three weeks ago. - A intern from the Marin Theater Co. came to Madrone; students performed skits. - George Pegelow from the ACLU spoke to a Government class for seniors.
Jesseca Chung: - Homecoming was a huge success; over 500 attended the dance. - Dodgeball Week was enjoyed by all; 50 students participated, with 10 on each team. - Teen Screen is taking place in October; good things are being heard about it. - The first Student Senate meeting was held; having problems with other class levels participating, mostly seniors on the Senate currently. - The College of Marin is coming to the TL campus in the spring to offer a sociology class to juniors and seniors. - The Bell Game is coming up. Miller Creek 8th graders have been invited and will be bused over for the rally which will be held outdoors for the first time in 10 years. - Red Ribbon Week and Halloween are coming up. - Fashion Disaster Week was held; not many participated.
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The following individual addressed the Board on a non-agendized item:
Tracy Craig, spokesperson for the PG&E 2nd/3rd and Lindaro/Brooks soil clean up project provided an update to the Board. The project permits have been issued and it is ready to go in 2 weeks. Equipment will be arriving and a work notice will be sent out. Background vibration monitoring will be done so no other buildings will be impacted. Background air monitoring will also be done. She provided a response to trustee Llorens Gulati's question about adjusting truck departure times to limit exposure to students when they are coming and going from school, explaining that PG&E has considered, but cannot do this because of the limited amount of time in the day they can move the trucks per city permit. Limiting the runs would delay and extend the project timeline. Ms. Craig also introduced her colleague, Rossana Pineche as someone who will be providing future updates to the Board. |
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That the Board receives updates from district labor leaders:
1) CSEA
2) SRTA
3) SRFT |
CSEA: Carmen Puga expressed disappointment in seeing the Think Connected contract on the agenda, the equivalent of contracting out membership work. Dr. Watenpaugh noted the item will be pulled from this agenda for follow-up discussion.
SRTA: Molly O'Donoghue stated she wanted it to be clearly known that SRTA is in approval of the bond measures and always has been.
SRFT: There were no updates at this time. |
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Patrick Seidler, Alisha O ’Laughlin and Eric Miller of the Marin County Bicycle Coalition will present a resolution to the Board, asking for support with the SMART pathway construction at the same time the train is put in from Andersen Drive to Second Street as part of the San Rafael to Larkspur SMART operating segment.
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Approval of the resolution. |
On a first motion by trustee Knell to amend the resolution in the final 'Therefore be it resolved' section to change the word 'requests' to 'insists,' seconded by trustee Llorens Gulati, the Board voted 5-0 to approve the resolution, as amended. Passed with a motion by Greg Knell and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Yes Natu Tuatagaloa.
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Eric Miller, Patrick Seidler and Alisha Rockland with the Marin Bicycle Coalition, presented information and a resolution to the board, asking for support in urging SMART to design and build the voter promised parallel multi-use path along the entire railroad right of way including the segment from Anderson Drive to 2nd street in San Rafael, at the same time when SMART builds the rail in the San Rafael to Larkspur Operating Segment. They noted a meeting will be taking place next week with Congressman Jared Huffman to urge his support. County supervisors Connelly, Rice and Kinsey have given their support as well as SR Mayor Phillips. In response to trustee questions it was noted that the city of San Rafael has not passed a resolution in support as of yet, but has formed a task force to study the issue, awaiting engineering drawings to be done. Support has also been received from the League of Women Voters, Friends of SMART, Trips for Kids and the Canal Alliance.
Mr. Seidler cited SMARTs response to date has been to not include the pathway because of a pinch point by Irwin Street in San Rafael.
Trustees individually noted support of the resolution. Trustee Knell suggested wording the final "Whereas" section with the word 'insists' instead of 'requests' the strategic plan be amended. Mr. Seidler responded to trustee questions regarding the draft EIR and funding, and who is involved in this issue. |
PowerPoint Presentation Resolution 1664
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That the Board receives any updates since the last Board meeting regarding development of the Local Control and Accountability Plan (LCAP) |
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Assistant Superintendent, Dr. Harriet MacLean will report on 2015 California Assessment of Student Performance and Progress (CAASPP) test results for San Rafael Elementary and High School Districts.
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Assistant Superintendent, Dr. Harriet MacLean reported on the 2015 California Assessment of Student Performance and Progress (CAASPP) test results for San Rafael Elementary and High School Districts and how they relate to the county and the state. She reviewed what the district has learned from the Smarter Balanced Assessment scores and how they relate to the district’s initiatives, using the analogy of spokes of a LCAP wheel which include: the implementation of the Common Core State Standards, collaboration, innovation, assessment, differentiated instruction and professional development. She reviewed an analysis of student scores which shows evidence that the District’s theory of action in implementation of the CCSS and other initiatives is making a difference to accelerate student achievement.
Dr. MacLean highlighted SRCS students scored better than statewide on the mastery of reasoning/higher thinking, noting district initiatives that have been in place even before the CCSS were introduced have prepared students for the rigors of the CCSS. Scores indicate that math continues to be an area needing support. She highlighted 2 K-5 district schools that have ‘all the spokes in place’ with promising practices, showed the highest percentages of English language learners meeting and exceeding in English and math on the SBAC.
Dr. MacLean, Mr. Medina and Mr. Kerr responded to trustee questions regarding RSP scores noting the ‘speak the test’ component was not functioning properly for special needs students during the testing; the process that will be used by principals to review subsets of scores with teachers; and the scores of EL/socio economically disadvantaged students in grades 3 and 5.
SRHS teacher Cathy Gonzalez thanked the Education Services team for their support of the math department’s new process being implemented this year.
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9-12 Assessment Calendar CAASPP 2015 Test Results Draft CCSS 3 Year Implementation Plan K-8 Assessment Calendar Smarter Balanced Scores
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Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Yes Natu Tuatagaloa.
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President Tuatagaloa pulled item # 15 from the Consent Agenda.
Trustee Jackson made a first motion to approve the remaining Consent Agenda items with the exception of #15, also noting that items #1- #3 had revised Personnel Action Reports. Trustee Knell seconded the motion and the Board voted 5-0 to approve by the following vote:
Natu Tuatagaloa - YES Rachel Kertz - YES Linda M. Jackson - YES Greg Knell - YES Maika Llorens Gulati - YES |
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District as revised. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Yes Natu Tuatagaloa.
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A revised Personnel Action Report was presented to the Board after the agenda was posted. |
ESD Personnel Actions - REV
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.
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Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the High School District, as revised. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Yes Natu Tuatagaloa.
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A revised Personnel Action Report was presented to the Board after the agenda was posted. |
HSD Personnel Actions - REV
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District, as revised. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Yes Natu Tuatagaloa.
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A revised Personnel Action Report was presented to the Board after the agenda was posted. |
Joint Personnel Actions REV
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That the Board approves the disposal of obsolete equipment from the Maintenance and Operations Department.
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BACKGROUND: Board Policy 3270 states: “Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner." CURRENT CONSIDERATIONS:Sun Valley Elementary and Terra Linda High School/District Office have determined that the following equipment is obsolete. ITEM | # | ISBN# | ESTIMATED VALUE | REASON | SITE | Aver Media Projector | 1 | See Attached List | $0 | Obsolete | Sun Valley | Power Sdupply | 6 | See Attached List | $0 | Obsolete | TL/DO | Brother Printers | 20 | See Attached List | $0 | Obsolete | TL/DO | HP Printers | 8 | See Attached List | $0 | Obsolete | TL/DO | Xerox Printers | 2 | See Attached List | $0 | Obsolete | TL/DO | Apple iMacs | 36 | See Attached List | $0 | Obsolete | TL/DO | HP Desktop Computers | 12 | See Attached List | $0 | Obsolete | TL/DO | HP Laptop Computers | 26 | See Attached List | $0 | Obsolete | TL/DO | NEC/ELMO Projectors | 5 | See Attached List | $0 | Obsolete | TL/DO | Apple iBook | 10 | See Attached List | $0 | Obsolete | TL/DO | Apple eMac | 3 | See Attached List | $0 | Obsolete | TL/DO | Nutrikids POS Machine | 2 | See Attached List | $0 | Obsolete | TL/DO | APS Tech Line Sw. | 1 | See Attached List | $0 | Obsolete | TL/DO | JVC VHS Player | 1 | See Attached List | $0 | Obsolete | TL/DO | AV Server | 1 | See Attached List | $0 | Obsolete | TL/DO |
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COST/FUNDING SOURCE: The equipment will be disposed of or recycled at no cost to the district.
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Approval of the disposal of obsolete equipment.
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Approval of the disposal of obsolete equipment.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Yes Natu Tuatagaloa.
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Obsolete Equipment
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This agenda item presents a grant agreement for the grant award for Education for Homeless Children and Youth in the amount of $70,714.00 from July1, 2015 through June 30, 2015.
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SRCS received Education for Homeless Children and Youth Program (EHCY) grant funding from 2009 to 2012. Since the 2012-2013 school year, without continued EHCY grant funding for the district's McKinney-Vento program, SRCS has been able to continue to identify and serve large numbers of homeless students. SRCS has also maintained strong relationships with community agencies that serve homeless students and their families. However, the loss of EHCY funding in 2012 has led to several key gaps in program infrastructure, services, and collaboration with community partners. With the additional EHCY funding for the 2015-2016 academic year, SRCS envisions a systematic, collaborative process in which a hired homeless liaison and community liaisons meet and work regularly with community partners on behalf of homeless youth and families in the community. In this effort, SRCS can efficiently leverage case management and other social services offered by community partners in order to assist homeless families in finding long-term solutions to homelessness. The homeless liaison will then maintain a large network of service providers within the community to which to direct homeless families in SRCS. |
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All costs associated with Education of Homeless Children and Youth will be funded through this grant. This includes and is not limited to classified personnel salaries (community liaison on behalf of students qualifying for services under the McKinney-Vento Act), employee benefits, books and supplies, services and other operating expenditures up to $70,714.00. |
Approval of the grant agreement for the Education for Homeless Children and Youth. |
Approval of the grant agreement for the Education for Homeless Children and Youth. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Yes Natu Tuatagaloa.
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Budget Request Form McKinney-Vento Grant Award Letter
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This item presents for Board approval of the Independent Contractor Agreement for Special Services between San Rafael City Schools and Academia Publishing for development of School Accountability Report Cards (SARC) 2014-2015 school year.
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BACKGROUND: The San Rafael City Schools is required by the State of California to produce School Accountability Report Cards (SARC) that detail information about each school. The information on these reports must be submitted to the state and it must also be made available to the general public. Requirement for SARC's change yearly, especially as the result of No Child Left Behind legislation, the Williams settlement, and yearly changes by the state. The district needs the aid of a firm that has: • Up-to-date knowledge of these changing requirements • The manpower to collect the data for all thirteen schools • Ability to translate the data into a professional and presentable graphic format • Contacts with the state to ensure proper compliance and reporting of information to meet state and federal requirements • Documentation to ensure the district will comply with audit requirements Academia Publishing, a firm that specializes in SARC development to provide SARC's that are tailored for our district. Academia Publishing provides a competitive rate, outstanding service, and a professional looking product that met state and federal requirements. CURRENT CONSIDERATIONS: This agenda items presents for Board approval a renewal of this agreement with Academia Publishing (AP) to provide School Accountability Report Cards for all of the San Rafael City Schools for the 2014-2015 school year. Academia Publishing will provide one complimentary color copy of each report, final PDF file of each report saved on a flash drive for safe keeping, Interne posting, and duplication. • 10 Full-length SARC's for the Elementary District in English and Spanish*
• 3 Full-length SARC's for the High School District in English and Spanish* *Note: For the SARC's produced in Spanish, the district’s internal translators will provide the Spanish translations for Academia Publishing and they will create the final SARC documents.
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The cost for ESD is $7,000 and for HSD is $2,100. SACS Code: 01-0000-0-5860.00-0000-7180-700-280-000
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Approval of the Independent Contractor Agreement for Special Services between San Rafael City Schools and Academia Publishing for development of School Accountability Report Cards (SARC) 2014-2015 school year.
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Approval of the Independent Contractor Agreement for Special Services between San Rafael City Schools and Academia Publishing for development of School Accountability Report Cards (SARC) 2014-2015 school year.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Yes Natu Tuatagaloa.
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Exhibit A - REV
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This item presents for Board approval of Independent Contractor Agreement for Special Services for Parent Training with The Parent Institute for Quality Education (PIQE) and San Rafael High School for 2015-2016.
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Background Information: The Parent Institute for Quality Education (PIQE) has been delivering its 6-8 week program to the parents of San Rafael High School for four years. Its mission is “To bring schools, parents, and community together as equal partners in the education of every child and to provide all students with the option and access of a postsecondary education” and its vision is “to create a community in which parents and teachers collaborate to transform each child’s educational environment, both at home and at school, so that all children can achieve their greatest academic potential.” Current Considerations: The PIQE implements a 6-8 week program that teaches parents about the U.S. educational system, the coursework needed to successfully graduate and attend a 4 year university, and the needed information to help students navigate and succeed in spite of obstacles. Parents receive a wonderful graduation experience on the final evening of the workshop series. If their student achieves A-G, the student will be guaranteed a spot in a CSU upon graduation. (Exhibit A) Independent Contractor Agreement for Special Services attached.
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Costs for the services is $5,400 to be paid from carryover for the Adult Education fund 11. SACS Code: 11-0000-0-5840.00-1514-2495-xxx-000-000
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Approval of the Independent Contractor Agreement for Special Services for Parent Training with The Parent Institute for Quality Education (PIQE) and San Rafael High School for 2015-2016. |
Approval of the Independent Contractor Agreement for Special Services for Parent Training with The Parent Institute for Quality Education (PIQE) and San Rafael High School for 2015-2016. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Yes Natu Tuatagaloa.
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Exhibit A
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This agenda item presents for Board approval the overnight field trip for San Rafael High School Varsity Boys Basketball Team to participate in a basketball tournament in Redding, CA., on December 17-19, 2015. |
BACKGROUND: Board Policy 6153: Instruction: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities.
Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Assistant Superintendent or designee.
No field trip shall be authorized if any student would be excluded from participation because of lack of sufficient funds.
CURRENT CONSIDERATIONS: This agenda item presents for Board approval for San Rafael High School Varsity Boys Basketball Team to participate participate in a basketball tournament in Redding, CA. on December 17-19-2015. The following individuals will most likely participate:
Jack Andress, Garrett Mosher, Isaiah Usher, Comeron Romanik, Rudy Robinett, Johnathan Silva, Angelo Zorn, Hunter Strohl, Kyle Mitchell, Will Perkins, Nick Tanaka, Keaton Flores, John Diaz, Maurice Allen
Adult Chaperones: Scott Springhorn, Lee Chetien, Tony Butler, Mark Baker and four adult chaperones to be named.
Accommodations: Students will be staying in a private residence. Each student will have their own bed or inflatable mattress. Student will not have access to any water activities.
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There is no cost to the district. |
Approval of this overnight trip for San Rafael High School Varsity Boys Basketball Team to participate in a basketball tournament in Redding, CA. on December 17-19, 2015. |
Approval of this overnight trip for San Rafael High School Varsity Boys Basketball Team to participate in a basketball tournament in Redding, CA. on December 17-19, 2015. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Yes Natu Tuatagaloa.
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This item presents for Board approval of overnight trip to the Mt. Sac Cross Country Invitational for the Terra Linda High School Cross Country Team October 22-25, 2015 |
BACKGROUND: Board Policy 6153: Instruction: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Assistant Superintendent or designee. CURRENT CONSIDERATIONS: This agenda item presents for Board approval a request from the Terra Linda High School (TLHS) cross country coach, Bruce Gustin and 14 cross country athletes to attend the Mt. Sac Cross Country Invitational, October 22-25, 2015. Students who qualify for this meet, their coach, Bruce Gustin and four parent chaperones will leave on Thursday, October 22nd after 5th period. They will be driving in private vehicles and will be staying at the Portofino Inn & Suites Anaheim, 1831 South Harbor Boulevard, Anaheim, CA 92802. They will return on Sunday, October 26th. Students will not be using pool, spa or hot tub. Each student will have their own bed and have evening adult chaperones.
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Cost will be covered by parent donations, team fundraising, and athletics. No student will be excluded from participation becuase of lack uf sufficient funds. |
Approval of the overnight trip to the Mt. Sac Cross Country Invitational for the Terra Linda High School Cross Country Team October 22-25, 2015
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Approval of the overnight trip to the Mt. Sac Cross Country Invitational for the Terra Linda High School Cross Country Team October 22-25, 2015 Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Yes Natu Tuatagaloa.
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This item presents for Board approval of Overnight Field Trip for San Rafael High School Music Department to particiapte in the Southern California Performance Tour in Anaheim, California on April 9-12, 2016. |
Background: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Assistant Superintendent or designee. Current Consideration: San Rafael High School is requesting Board approval of overnight field trip for San Rafael High School Music Department to participate in the Southern California Performance Tour in Anaheim, California on April 9-12, 2016. This educational trip to Southern California is over Spring Break. Not only will it be a bonding experience for the students, but they will also have many educational opportunities. Students will have the opportunity to go into the Disney professional recording studio and participate a live recording session. They will also attend performances at the LA Philharmonic Symphony and a jazz club. Students will also visit either USC or UCLA to do a clinic as well as tour the campus. There will be approximately 30-49 students participating in the performance tour. There will be at least seven adult chaperones. Students and adult chaperones to be determined. Each Student will have their own bed and have evening supervision. Students will not be allowed any water activities, including swimming, beaches, water parks, hot tub or spa.
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Field trip will be funded by fundraising, music booster and parents. No students will be excluded from participation do to lack of funds. |
Approval of the Overnight Field Trip for San Rafael High School Music Department to participate in the Southern California Performance Tour in Anaheim, California on April 9-12, 2016.
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Approval of the Overnight Field Trip for San Rafael High School Music Department to participate in the Southern California Performance Tour in Anaheim, California on April 9-12, 2016.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Yes Natu Tuatagaloa.
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This item presents for Board approval the Master Contract for Supplemental Educational Services (SES) for the 2015-2016 School Year. |
Background Information: No Child Left Behind requires that eligible students who attend Program Improvement schools that have not made Adequate Yearly Progress for two or more years be offered Supplemental Educational Services (SES). SES are classes or tutoring which occur outside the regular school day with educational providers approved by the State Board of Education. Eligible students are those who qualify for free or reduced lunch.
Parents of eligible students at participating schools may request SES for their children during the SES enrollment window. If the number of eligible students who request SES exceeds financial resources available, the lowest achieving low-income students will receive services first. In 2014-15, 102 students in the elementary district and 8 students in the high school district received SES.
Current Considerations: Board approval of this item will allow San Rafael City Schools to enter into contracts with State-approved providers for each of the eligible students whose parents request SES for the 2015-2016 school year. |
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Per NCLB, 20% of Title I funds in each district are reserved for Program Improvement requirements including School Choice and Supplemental Educational Services. Fees for SES are not to exceed the 2015-16 per pupil rate of $758.19 in the elementary district and $648.01 in the high school district.
Funding source will be from Title I. |
Approval of the Master Contract for Supplemental Educational Services (SES) for the 2015-2016 School Year. |
Approval of the Master Contract for Supplemental Educational Services (SES) for the 2015-2016 School Year. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Yes Natu Tuatagaloa.
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SES Master Contract 1516
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This agenda item presents for Board approval a Memorandum of Understanding (MOU) and Contract Agreement with Huckleberry Youth Services to provide an intern to deliver bilingual individual and group counseling as requested by site staff and administration.
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BACKGROUND: Huckleberry Youth Programs (HYP) is one of the leading youth service agencies in San Francisco and Marin. Established in 1967, the agency has served more than 125,000 youth through programs that divert youth from harmful behaviors and promote healthy development. Huckleberry Teen Health Program (HTHP) was established in 1995 in response to the lack of health programs for teens in Marin. HTHP has become the primary provider of health access, youth development and other support services for underserved youth. Services include health workshops offered in school and community sites, weekly teen clinics in San Rafael and Novato, extensive training of staff and volunteer "peer health educators" (PHEs), individual and family counseling and case management. HTHP works with over 4,000 youth annually. A key target group of our program is Latino youth from the canal district of San Rafael. CURRENT CONSIDERATIONS: Staff recommends approval of the Huckleberry Youth Program MOU and Independent Contractor Agreement to provide bilingual counseling intern services at San Rafael High School. Students will be offered therapeutic counseling services in an effort to improve student engagement and foster a positive climate.
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$7,500 per school year in financial contribution SACS Code: 01 0000 0 05849.00 1110 3110 410 000 000
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Approval of the MOU and Independent Contractor Agreement with Huckleberry Youth Services to provide bilingual mental health counseling at San Rafael High School.
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Approval of the MOU and Independent Contractor Agreement with Huckleberry Youth Services to provide bilingual mental health counseling at San Rafael High School.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Yes Natu Tuatagaloa.
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Huckleberry Contract
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The Board will consider approval of out-of-state travel for Executive Director of Student Support Services, Amy Baer, to attend the Learning Disabilities of America Conference in Orlando, FL, on February 15-18, 2016. |
To learn best practices and current concerns in order to serve students with learning disabilities. |
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The cost of travel to be covered by Special Education funds. Estimated cost of registration and travel is $ 2,250.00. SAC Code: 01-6500-0-5200.00-5001-2110-700-260-000 |
Approval of out-of-state travel for Amy Baer to attend Learning Disabilities of America Conference, February 15-18, 2016, in Orlando, FL. |
Approval of out-of-state travel for Amy Baer to attend Learning Disabilities of America Conference, February 15-18, 2016, in Orlando, FL. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Yes Natu Tuatagaloa.
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The Board will consider approval of out-of-state travel for Assistant Director of Student Support Services, Cindy Bader, to attend the LRP National Institute on Legal Issues of Educating Individuals with Disabilities, in New Orleans, LA, on April 24-27, 2016. |
The LRP's National Institute on Legal Issues of Educating Individuals with Disabilities is where the nation's leading special education experts teach educators how to turn legal mandates into best practices to ensure that students receive appropriate services, and that districts stay compliant with federal regulations. |
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The cost of travel to be covered by Special Education funds. Estimated cost of registration and travel is $2,962.00. SAC Code: 01-6500-0-5200.00-5001-2110-700-260-000
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Approval of out-of-state travel for Cindy Bader to attend LRP National Institute on Legal Issues of Educating Individuals with Disabilities, April 24-27, 2016, in New Orleans, LA. |
Approval of out-of-state travel for Cindy Bader to attend LRP National Institute on Legal Issues of Educating Individuals with Disabilities, April 24-27, 2016, in New Orleans, LA. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Yes Natu Tuatagaloa.
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The Board is presented with an agreement for services from Think Connected, LLC for the period of October 12, 2015 to December 31, 2015, for recommended approval.
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BACKGROUND: With the resignations of key technology staff members we are recommending the services of Think Connected, LLC for the period October 12, 2015 to December 31, 2015. Think Connected will provide three tiers of assistance to the Information Technology Department: System, Project and on-site as needed to manage tasks, liabilities, risks and mitigations. The support will include: a Specialized on-site resource person related specifically to Student Information Systems and data integration to state systems. Think connected will be utilized to assist in the transition of the new DBA to understand our Student Information System at the DB level and allow us to transition the Aeries information specifics in regards to attendance, parent portal, grade book and report cards to a full time DBA that will retain the knowledge instead of the knowledge being within Think Connected. This will mitigate our risk since we will be without an Aeries expert at the DB level and have critical reporting requirements.
To minimize the cost to the district we will leverage Nick Mitchell and Dane Lancaster, technology directors from the Marin County Office of Education, based on their specific understanding of the Cal PAD reporting and availability to the district.
Staff recommends approval of this agreement.
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$12,000 per month, split between both districts, as needed for up to three months. SACS Code: 01 0000 0 5849.00 0000 7700 700 290 000
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That the Board approve the agreement. |
This item was pulled from the agenda. No action was taken. |
Think Connected Agreement
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The Board will review the donations for approval.
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BACKGROUND: Board Policy 3290 Section 1.1 states: “The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032) The following donations were received for the San Rafael City Schools District, as follows: Donor | Item/Purpose | Site | Amount | Beth Levison & Tom Allen
| Lacrosse Gear
| SRHS
| $325
| San Rafael Athletic Boosters
| Ice Machine, Storage Bin, Filters & Hoses
| SRHS
| $5,000
| Alastair Cumming & Family
| Aquatics Male & Female Record Board
| SRHS
| $2,100
| Wells Fargo
| ESD Backpacks and School Supplies
| DO
| $500 | Susan Miltner
| Walker Creek Fees Assistance
| SP | $40 | Celeste Binnings
| Walker Creek Fees Assistance
| SP | $30 | Lindy Rose Graham
| Walker Creek Fees Assistance
| SP | $25 | Pfeiffer Realty Group/Edward Pfeiffer
| Walker Creek Fees Assistance
| SP | $50 | Kate Blackburn Rockas
| Walker Creek Fees Assistance
| SP | $100 | Artline
| Walker Creek Fees Assistance
| SP | $100 | Eric R. Lyons/Sheila M. Lyons
| Walker Creek Fees Assistance
| SP | $100 | Joel Puliatti dba Puliatti Photographic
| Walker Creek Fees Assistance
| SP | $50 | Kathleen E. Cerf
| Walker Creek Fees Assistance
| SP | $100 | Ross E. McKenna
| Walker Creek Fees Assistance
| SP | $50 | Richard D Fike
| Walker Creek Fees Assistance
| SP | $679 | Robyn Dahlin/James E. Dahlin
| Walker Creek Fees Assistance
| SP | $100 |
CURRENT CONSIDERATIONS:
This agenda item presents the donations from the sources listed above, for Board acceptance.
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COST/FUNDING SOURCE: Total of donations: $9,349.00
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Acceptance of the donations.
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Acceptance of the donations. Passed with a motion by Rachel Kertz and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson. Yes Rachel Kertz. Yes Greg Knell. Yes Ms. Maika Llorens Gulati. Yes Natu Tuatagaloa.
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Request for Acceptance of Donations
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Amy Baer, Executive Director |
The Board has previously heard two presentations from a Terra Linda High School student to consider making condoms available at high schools in the district. Terra Linda senior Alba Alvarado has worked closely with interim Principal Katy Dunlap to develop a plan to make condoms available to Terra Linda High School students. After considering student, staff and parent feedback the site proposes to install two condom dispensers in student restrooms. This new policy is proposed to allow Terra Linda High School to pilot a condom distribution program. This is the first reading. A second reading for recommended approval will be brought to a subsequent meeting.
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According to the American Academy of Pediatrics (AAP), 25% of new sexually transmitted disease (STD) cases are adolescents. The AAP reports that condom distribution does not increase sexual activity but can reduce unintended pregnancy and sexually transmitted diseases. While condoms are available to students through community agencies in central San Rafael, transportation to those sites was identified as a barrier to Terra Linda students. |
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The estimated cost to purchase and install two condom machines is $1,000. |
Superintendent Watenpaugh reviewed that the Board heard a presentation by TLHS student Alba Alvarado last spring regarding women’s health care access and the issues of teen pregnancy and the spread of STDs, with a proposal for a condom distribution program at Terra Linda HS. Since that presentation, Ms. Alvarado has been working with Executive Director of Student Support Services Amy Baer to outreach to the TL student, staff and parent community regarding her proposal. The proposed board policy was developed based on a sample policy from the California School Boards Association. Upon board approval of this policy, a pilot program to have 1 condom dispenser placed in a male restroom and 1 in a female restroom on campus would begin.
Ms. Alvarado addressed the Board on the importance of morals begin taught at home and of the teaching of abstinence as the best preventative against teen pregnancy and STDs. She noted the proposed program would address the issue of needed accessibility to birth control contraceptives. Ms. Baer noted that the American Academy of Pediatrics just came out in support of access to condoms for youth as an important pregnancy and STD preventative.
Trustee Jackson requested that in the second reading, the last line of the policy read “…shall seek parent/guardian and student involvement…” |
BP 5141.25 Availability of Condoms
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President Tuatagaloa reported the following Closed Session Action taken:
On a motion by trustee Jackson, seconded by trustee Kertz, the Board voted 5-0 to deny claim #514247, by the following roll call vote:
Natu Tuatagaloa - YES Rachel Kertz - YES Linda M. Jackson - YES Greg Knell - YES Maika Llorens Gulati - YES
On a motion by trustee Knell, seconded by trustee Kertz, the Board voted 5-0 to approve settlement agreement Case #489737, by the following roll call vote:
Natu Tuatagaloa - YES Rachel Kertz - YES Linda M. Jackson - YES Greg Knell - YES Maika Llorens Gulati - YES
On a motion by trustee Jackson, seconded by trustee Knell, the Board voted 5-0 to release a temporary certificated employee in the ESD, by the following roll call vote:
Natu Tuatagaloa - YES Rachel Kertz - YES Linda M. Jackson - YES Greg Knell - YES Maika Llorens Gulati - YES |
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Trustee Llorens Gulati requested an update on college and career centers and the Aviance program.
Trustee Jackson requested a Boys and Girls Club update. |
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Maika Llorens-Gulati: - The SchoolsRule funds distribution event is this Thursday at MCOE, 4:00 - 5:30 PM. All are invited. - She attended the September 25th DELAC meeting, commending EL Director Oscar Medina for his work with parents. She asked that staff look into students are reclassified between the 5th to the 6th grade to make sure the reclassification is recorded for the student properly. - She attended the Join the Conversation at Laurel Dell. - She attended the Marin Latino leaders luncheon where county superintendent Mary Jane Burke presented. - She attended the Protected Student Data presentation with trustee Jackson. She shared that the attorney present noted that giving parents access to the emergency card online is okay. - The San Rafael Chamber New Teacher Welcome event is this week. - She attended a SRHS girls tennis match; they played well. - She attended the 2nd Elective Task Force meeting. She recognized Dr. MacLean, Dr. Watenpaugh and Exec. Director Amy Baer for their support with the task force. She requested that board members consider changing the name of the task force to better reflect the work of the committee.
Greg Knell: - He met recently with EL Director Oscar Medina and Dr. Treutler, Director of Language Center at Universidad EAFIT in Columbia who shared his ideas for newcomer programs. -He attended Senator Mike McGuire's talk at the Communications Center where he addressed marijuana reform. - He attended the Latino Leaders conference for school board candidates. - He attended the Join the Conversation at Coleman. - He met with Chief HR Officer Bob Pasley. - He attended the Dixie candidates night with trustee Kertz. - The Chamber Education committee met on the 6th, finalizing the new Teacher Welcome Mixer which is this week. - He reported on an upcoming RX Safe meeting.
Linda M. Jackson: - She attended Join the Conversation visits at Sun Valley, Laurel Dell, Coleman and Terra Linda HS. - On the 23rd she attended the Marin Promise Graduating Ready for College Task Force meeting; the Task Force is in the storming stage. - She attended an opera production at SRHS on the 24th. - She and trustee Llorens Gulati attended the grand conclusion event for the College of Marin facilities. - She was a CSBA validator for the Golden Bell awards, visiting Wall to Wall Academies program in Vallejo where the drop out rates have decreased significantly. - She attended the recent DELAC meeting; a good turnout for a Friday night and a good review of EL test results. - She attended Summerfest at SRHS. - She attended the Latino Leadership meeting with county superintendent Mary Jane Burke and Venetia Valley principal Juan Rodriguez who was a guest speaker. - She thanked staff for offering the October 6 DMS social media information night for parents; great speaker. - She attended the grand opening of the Boys and Girls Club's new offices. - She attended the MCOE class on student privacy and forwarded their packet of information to CTO Carrie Pedraza. - She attended the SRHS Homecoming parade and game.
Rachel Kertz: - She attended a Gerstle Park HOA meeting. - She joined the Laurel Dell and Terra Linda HS Join the Conversation visits. - She attended Summerfest. - She met with SRFT leadership for ongoing communication. - She attended the TLHS Moms Night Out fundraiser. - She attended Dixie's Meet the Candidates event. - She visited a recent K-5 principals meeting. - She attended a VV PTA meeting.
Natu Tuatagaloa: - He attended SRHS's Homecoming. - He reported on SRHS volleyball games he has been attending. - He has been attending bond campaign meetings. - He participated in a conversation with SRFT regarding HVAC history and bond. - He is in discussion with SRHS and TLHS principals regarding changes for the suspension of athletes cited for drug/alcohol use. In alignment with restorative practices the focus would be to allow these students to participate in practices, but not the games, at the discretion of the coaches. |
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Superintendent Watenpaugh reported: - The first round of Join the Conversation visits will be complete in early November, with another round to be scheduled in the spring. Thanks to all trustees and staff who have been able to be part of the visits. - He reported on the newly formatted middle grades second elective task force which is exploring more opportunities for enrichment for students. - He joined a meeting with county superintendent Burke and high school district superintendents to discuss common winter, spring and mid-winter calendar breaks. SRCS's current 16/17 adopted calendar has a different winter break. A change to align it with other districts will be discussed with SRCS unions' leadership. - He has worked with K-12 principals to finalize their goals in alignment with the board/superintendent goals to bring more unification across the district. - A plan for teacher recruitment to begin after winter break will be developed in the coming month. - The California Department of Education recently announced schools that are eligible to apply for this year's Gold Ribbon awards. All SRCS ESD schools are eligible. |
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There being no further business, President Tuatagaloa adjourned the meeting at 8:13 PM. |
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Present | Linda Jackson |
Present | Rachel Kertz |
Present | Greg Knell |
Absent | Ms. Maika Llorens Gulati |
Present | Natu Tuatagaloa |
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Present | Ms. Maika Llorens Gulati |
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