Board President Natu Tuatagaloa, Vice President Rachel Kertz, Trustee Linda M. Jackson, Trustee Greg Knell, Trustee Maika Llorens Gulati

Project Coordinator Molly Todd and teachers will present an update of the iTEAMS program. 

That the Board receives any updates since the last Board meeting regarding Common Core State Standards implementation and Marin Promise data analytics. 

Approval of the minutes for: Regular Meetings of September 8, 2015, September 21, 2015, and October 12, 2015.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

This agenda item presents for Board approval the Administration's recommended personnel actions for the High School District.

Approval of these Personnel actions.

This item presents the Memorandum of Understanding (MOU) between San Rafael City Schools Elementary and High School Districts (SRCS) and the North Coast Beginning Teacher Program for recommended approval. 

The North Coast Beginning Teacher Program coordinates with SRCS to provide support services to teachers in the Alternative Certification Intern Program. 

Approval of the attached Memorandum of Understanding.

This agenda item presents for Board approval the Administration's recommendation to enter into the Counseling Field Experience Agreement with Sonoma State University.

Providing high quality learning environments for counselor field experience/training both assists the professional in counseling, and often yields the District's best look at talented, prospective new counseling staff. Sonoma State provides intern counselors, under the supervision of our counseling staff.

There is no cost to the District related to this agreement.

Approval of the agreement.

This agenda item presents for Board approval the Administration's recommendation to continue the Student Teaching Agreement with Dominican University of California.

Providing high quality learning environments for student teacher training both assists the professional in teaching, and often yields the District's best look at talented, prospective new teachers.

There is no cost to the District related to this agreement.

Approval of the agreement.

BACKGROUND:
On April 23, 2007 the Board initially approved a Fixed Fee Contract and Addendum for mandated cost services. California state law provides for the reimbursement to school districts for costs incurred as a result of any statute enacted after January 1975, or any executive order implementing such statute, which mandates a new program or higher level of service of an existing program. The District contracts with School Innovations and Advocacy (SI&A) for products and services that enable the District to maximize claims and reimbursements from the State under the program.  

The current agreement expires June 30, 2015; new agreement is for one (1) fiscal years from July 1, 2015 expiring June 30, 2016. The previous addendum to the Program Advisory and Compliance Services agreement was approved by the Board at the February 13, 2012 Board Meeting.

CURRENT CONSIDERATIONS:
The Addendum to the Program Advisory and Compliance Services agreement will include developing a site service plan for each Elementary school site. This will include two site visits, data collection, advise and assist the sites to develop an understanding of reimbursable costs under the state mandates and determine the types of documentation to support such cost and to meet completion deadlines for submission to the State. This will help the sites and District to maximize their eligibility for reimbursement under this program.

COST/FUNDING SOURCE:  The fee for the Mandated Prep Services, SiteServ will be $3,600 for the fiscal year 2015/16.  The fee is payable in two semi-annual installments due July 1, 2015 and January 1, 2016.

SACS Code: 01-0000-0-5849.00-0000-7200-700-000-000

That the Board approves the Program Advisory and Compliance Services agreement and corresponding addendum.

BACKGROUND:
On April 23, 2007 the Board initially approved a Fixed Fee Contract and Addendum for mandated cost services. California state law provides for the reimbursement to school districts for costs incurred as a result of any statute enacted after January 1975, or any executive order implementing such statute, which mandates a new program or higher level of service of an existing program. The District contracts with School Innovations and Advocacy (SI&A) for products and services that enable the District to maximize claims and reimbursements from the State under the program.  

The current agreement expires June 30, 2015; new agreement is for one (1) fiscal years from July 1, 2015 expiring June 30, 2016. The previous addendum to the Program Advisory and Compliance Services agreement was approved by the Board at the February 13, 2012 Board Meeting.

CURRENT CONSIDERATIONS:
The Addendum to the Program Advisory and Compliance Services agreement will include developing a site service plan for each high school site. This will include two site visits, data collection, advise and assist the sites to develop an understanding of reimbursable costs under the state mandates and determine the types of documentation to support such cost and to meet completion deadlines for submission to the State. This will help the sites and District to maximize their eligibility for reimbursement under this program.

COST/FUNDING SOURCE:  The fee for the Mandated Prep Services, SiteServ will be $3,600 for the fiscal year 2015/16.  The fee is payable in two semi-annual installments due July 1, 2015 and January 1, 2016.

SACS Code: 01-0000-0-5849.00-0000-7200-700-000-000

Approval of the Program Advisory and Compliance Services agreement and corresponding addendum.

Both San Rafael High School and Terra Linda High School have participated for several years in the Regional Occupational Program (ROP) through the Marin County Office of Education.  This program provides sections and/or funding for schools to offer sections with District staff for various Career Technical Education (CTE) programs such as auto-shop.

To continue the collaborate with MCOE and the ROP in providing vocational classes for students from the San Rafael High School District and other Marin County high schools and adults from participating school districts of the ROP collaborative.

The ROP agreement for the 2015-2016 school year include classes for the following subjects:

            ? Automotive Technology at San Rafael High School (MCOE staff)

            ? Automotive Technology at Terra Linda High School (MCOE staff)

            ? Medical Assisting at Terra Linda High School (MCOE staff)

            ? Engineering and Tech Design 1 at San Rafael High School (SRCS staff)

There will be a cost impact for the .8 FTE for the SRHS  Engineering class at San Rafael High School as the maximum amount of funding available for the .8 FTE is approximately $10,200, which was reduced by MCOE due to ROP funding flexibility under the LCFF. SRHSD will cover the difference estimated to be $60,783.

SACS Code: 01-9635-0-8699.00-1110-1000-410-000-000

The Board reviews the budget development calendar.

BACKGROUND:
The typical budget cycle for the following school year begins in January with the Governor’s budget proposal (on or about January 10th).  During the months that follow, there are key dates and deadlines critical to the budget development process.  In order to provide the Board and community with a guide to this process, a budget development calendar is established and approved by the Board.

The Elementary Budget Committee meetings were established in the 2003-2004 school year for the San Rafael Elementary School District.  The school sites are represented by a teacher or classified employee and/or an administrator, who will take fiscal information back to the sites.  The purposes of the meetings are to update the committee on the budget, the Governor’s budget proposals, first and second interim and major budget assumptions and to review any new information. They also will consider possible recommendations to the Superintendent for budget reductions and/or restoring critical services or programs that were previously cut.  The meeting dates are scheduled on either the second or third Thursday of the month, and will be held at the DMS library.  

CURRENT CONSIDERATIONS:
To provide a calendar of key dates, deadlines and activities related to the budget development process for the 2016-17 budget year. 

COST/FUNDING SOURCE:
None

The Board will review the budget development calendar.

BACKGROUND:
The typical budget cycle for the following school year begins in January with the Governor’s budget proposal (on or about January 10th).  During the months that follow, there are key dates and deadlines critical to the budget development process.  In order to provide the Board and community with a guide to this process, a budget development calendar is established and approved by the Board.

The High School Budget Committee meetings were established in the 2009-10 school year for the San Rafael High School District.  The school sites are represented by a teacher or classified employee and/or site administrator, who will take the information presented at each meeting back to the sites.  The purposes of the meetings are to update the committee on the budget, the Governor’s budget proposals, property tax information, economic outlook, first and second interim and major budget assumptions and to review any new information. They also will consider possible recommendations to the Superintendent for budget reductions and/or restoring critical services or programs that were previously cut. The meeting dates are scheduled on either the second or third Wednesday of the month, and will be held at the district office in the boardroom.  

CURRENT CONSIDERATIONS:
To provide a calendar of key dates, deadlines and activities related to the budget development process for the 2016-17 budget year.  

Approval of the budget development calendar.

The Board will review the AB 1200 Disclosure Documents (SRTA) for recommended approval. 

BACKGROUND:
To provide the required “Public Disclosure” of the proposed settlement between San Rafael City Elementary School District and the San Rafael Teachers Association (SRTA) in order to be in compliance with AB 1200, Government Code 35547.5, CCR, Title V, Section 15449 for the 2015-16 fiscal year.

In addition, the disclosure document must be signed by the District Superintendent and Chief Business Officer at the time of public disclosure, who certify that the District can meet the costs incurred under the Collective Bargaining Agreement for the current year and two (2) subsequent years.

CURRENT CONSIDERATIONS:
The information provided in the “Disclosure of Collective Bargaining Agreement” document summarizes the financial implications of the proposed agreement and is submitted to the Board of Education for “Public Disclosure” of the major provisions of the agreement. This is in accordance with the requirements of AB 1200 (Statutes of 1991, Chapter 1213, Government Code 3547.5, and CCR, Title V, Section 15449).

Once it has been reviewed and approved by the Board of Education, it will be submitted to the Marin County Office of Education for review and comment.

COST/FUNDING SOURCE:
The total annual (ongoing) cost of the 2015-16 Settlement Agreement (effective July 1, 2015) between the San Rafael Elementary City School District and the San Rafael Teachers Association for the restructuring of the salary schedule with an overall average increase of 5% is $969,632, and the ongoing annual cost of the Health & Welfare increase in the medical CAP(s) effective January 1, 2016 is $89,000 for a total amount of ongoing cost of $1,058,632.

The cost of an equivalent 1% increase on the salary schedule is approximately $194,000

Note: The SRTA salary schedule was increased by 2.5% on steps 1-11 and 8% on steps 12-24. 

The Board will review the  AB 1200 Disclosure Documents (SRFT) for 2015-16 for recommended approval. 

BACKGROUND:   To provide the required “Public Disclosure” of the proposed Collective Bargaining Agreement between San Rafael City High School District and the San Rafael Federation of Teachers (SRFT) in order to be in compliance with AB 1200, Government Code 35547.5, CCR, Title V, Section 15449 for the 2015-16 fiscal year. 

In addition, the disclosure document must be signed by the District Superintendent and Chief Business Officer at the time of public disclosure, who must certify that the District can meet the costs incurred under the Collective Bargaining Agreement for the current year and two (2) subsequent years.

CURRENT CONSIDERATIONS:  The information provided in the “Disclosure of Collective Bargaining Agreement” document summarizes the financial implications of the proposed agreement and is submitted to the Board of Education for “Public Disclosure” of the major provisions of the agreement.  This is in accordance with the requirements of AB 1200 (Statutes of 1991, Chapter 1213, Government Code 3547.5, and CCR, Title V, Section 15449.           

Once it has been reviewed and approved by the Board of Education, it will be submitted to the Marin County Office of Education for review and comment.

COST/FUNDING SOURCE:

The total annual (ongoing) cost of the 2015-16 Proposed Collective Bargaining Agreement between the San Rafael City High School District and the San Rafael Federation of Teachers (SRFT) is as follows (See AB 1200-Disclosure Documents attached):

Approval of  the AB 1200 Disclosure Documents (SRFT) for 2015-16.

The Board will consider the disposal of obsolete equipment from Sun Valley Elementary and Davidson Middle School.

BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."  

CURRENT CONSIDERATIONS:Sun Valley Elementary and Davidson Middle School have determined that the following equipment is obsolete.

The Board will review the ESD warrants for September 2015 to ratify.

A copy of the summary of the warrant register of all funds for warrants issued from September 1, 2015 - September 30, 2015, is attached.

Ratify the Elementary District warrants for September 2015.

The Board will review the HSD warrants for September 2015 for ratification.

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant register of all funds for warrants issued from September 1, 2015 – September 30, 2015 is attached. 

Ratification of the warrants for September 2015.

This item presents for discussion and action the Comprehensive Tentative Agreement between the San Rafael City Schools Elementary District (SRCS) and San Rafael Teachers Association (SRTA). The agreement addresses compensation, benefits, and stipends for Lit Leads and Math Leads. A sub-committee will be convened to review procedures for evaluating bargaining unit members in Fall 2015.

On Monday, Wednesday, September 30, 2015, the SRCS and SRTA negotiation teams successfully reached agreement to settle negotiations for the 2015-2016 school year. 

Effective January 1, 2016, the District will increase the employer paid medical benefits CAPS at each tier to reflect the following amounts:      

Employee                $     552

Employee + 1           $  1,104

Family                     $  1,436       

Cash-in-Lieu             $     265        (no change)

Estimated Annual Cost:        $89,000

Effective July 1, 2015, the parties agree to a salary increase as follows:

• 2.5% on Steps 1-11 (All 4 Columns)

• 8% on Steps 12-24

Estimated Annual Cost of $978,000  (Overall increase equivalent to 5%)

The Tentative Agreement and 2015-16 revised SRTA Salary schedule is attached.

The total ongoing annual cost of the Tentative Agreement is $1,058,632, which is slightly less than the amount estimated in the Tentative Agreement based on final staffing information.  The cost for 2015-16 is $1,015,132 and will be funding by the General Fund with the most significant portion funded by the base grant in the Local Control Funding Formula (LCFF). Upon approval, the budget will be revised and included in the first budget revision brought to the Board for review and approval in December. 

Approval of the Tentative Agreement between SRCS and SRTA as well as the revised SRTA Salary Schedule for 2015-2016.

This item presents for discussion and action the Tentative Agreement between the San Rafael City Schools High School District (SRCS) and San Rafael Federation of Teachers (SRFT).

On Friday, October 2nd, the SRCS and SRFT negotiation teams successfully reached agreement as follows:

• Article III - Compensation: Section 3.2.4 (Phase 2) Effective July 1, 2015, the District will increase the SRFT Salary Schedule by 2.01% (COLA of 1.02% + 1%) in anticipation of increases in estimated secured taxes and the 1^st Interim Report.  The timing for this implementation is for 2015-2016 only.
• Article III - Compensation: Section 3.5 Health Insurance Benefits - The District will fund the formula for Health Benefits outlined in Sections 3.5.2 and 3.5.3 (1.02% COLA) of the Collective Bargaining Agreement (7/1/13-6/30/16) effective January 1, 2016.

For more detailed information on the individual agreement items, please see the attached Exhibit.

The total ongoing annual cost of the Tentative Agreement is $280,905 and will be funding by the General Fund with the most significant portion funded by the base grant in the Local Control Funding Formula (LCFF). As a Basic Aid District, the LCFF is primarily funded by local property taxes.  

Upon approval, the budget will be revised and included in the first budget revision brought to the Board for review and approval in December. 

The Medical/Dental CAP changes are in accordance with the SRFT Employee Benefit Formula included in the Collective Bargaining Agreement and were budgeted for in the Adopted Budget so no budget revision will be necessary.

Approval of theTentative Agreement between SRCS and SRFT as well as the revised SRFT Salary Certificated Schedule for 2015-2016.

This agenda item presents for Board approval of MOU with Experience Corps for services at Bahia Vista, Coleman, Laurel Dell, San Pedro, Short, Sun Valley and Venetia Valley for the 2015-2016 school year.

Background: Experience Corps Marin has provided screened and trained older adult volunteer tutors in San Rafael Elementary Schools since 2007. The program started at one school and has since expanded to seven schools. Staff and teacher support and collaboration have positively impacted program operation and expansion.

Experience Corps Marin is affiliated with the nationwide AARP Experience Corps program and uses its tutoring model to improve literacy in young school children. The model focuses on the benefits of consistent tutoring by volunteers aged 50 and over in one-on-one, small group, and classroom assistance sessions to improve literacy in kindergarten through third grade. Achieving grade level literacy in these early grades is important to a student’s graduation and future success. In return, the older adult volunteers experience enhanced physical and mental well-being, and may overcome the negative impacts of living an isolated life. EC Marin volunteers come from throughout Marin County and a variety of professional and personal backgrounds.

Current Consideration: EC Marin will recruit, screen, train, place and support volunteer tutors in classrooms in seven San Rafael elementary schools - Bahia Vista, Coleman, Laurel Dell, San Pedro, Short, Sun Valley and Venetia Valley. All volunteers experience a minimum of 10 hours of training in their first year and continuing training every year thereafter. Training topics include the elements of literacy in kindergarten through third grade, positive behavior management, mentoring, Common Core and working effectively with English Language Learners. EC Marin school site coordinators support volunteers’ placements, tutoring concerns and communication with teachers. 

Exhibit A

Funding to be from Title I funds.

01-3010-0-5840.00-1110-2490-700-240-000

Approval of the MOU with Experience Corps for services at Bahia Vista, Coleman, Laurel Dell, San Pedro, Short, Sun Valley and Venetia Valley for the 2015-2016 school year.

This item presents for Board approval of Resolution No. 1661,  Adult Education Block Grant Member Participation and Oversight Committee Appointee, Dr. Harriet MacLean.

BACKGROUND: The State legislators recently passed Assembly Bill 104, which is the Education Finance Bill for 2015-16. Article 9 in the bill establishes the Adult Education Block Grant (AEBG) that will replace the AB86 Adult Education Planning Grant funding with a more permanent source of funding to provide academic and support services for non-credit adult education programs.

This legislation establishes initial guidelines for consortiums developed under AB86 to receive and distribute AEBG funding and further delineates governance structure and participation responsibilities for the participating educational agencies. All agencies that continue in the consortium as members shall commit to reporting all funds available for the purpose of educating and preparing adults for the workforce and how the funds are spent. In addition, members of the consortium shall be represented only by an official designated by the governing board of the member district. Dr. Harriet MacLean will represent San Rafael City Schools in the consortium. 

Resolution No. 1661 (Exhibit A)

CURRENT CONSIDERATION: Participation guidelines stipulate that member districts of the consortium shall participate in any decision made by the consortium. The proposed decisions must be considered at open, properly noticed public meetings of the consortium, with time for public comments and the decisions made in consortium oversight committee meetings are final.

The person designated by the Board of Trustees shall provide input and make decisions in the following areas:

1. Actions that members of the consortium will take to address the educational needs of adults identified in the initial report to the state.
2. Actions that members of the consortium will take to improve the effectiveness of services provided.
3. Actions that members and partners of the consortium will take to improve integration of services and student transitions to post-Adult Education employment and education.
4. Actions regarding the alignment of adult education programs and services to career pathways and other workforce sector strategies as required in WIOA.
5. Annual update of Adult Education Plan and approval of new Adult Education Plan every three years.
6. Annual approval of budget and funding distribution schedule.

No financial impact to the district.

That the Board approves Resolution No. 1661,  Adult Education Block Grant Member Participation and Oversight Committee Appointee, Dr. Harriet MacLean.

This item presents for Board approval of Memeorandum of Understanding's for services with PLAYWORKS for Bahia Vista, Coleman, Laurel Dell, San Pedro, and Venetia Valley for 2015-2016.

BACKGROUND: The mission of PLAYWORKS is to improve the health and well-being of children by increasing opportunities for physical activity and safe, meaningful play. PLAYWORKS contracts with schools to provide a high  quality, multi-faceted program to accomplish this mission during the school day and after school. PLAYWORKS' experience is that the effective implementation of play and physical activity programs can have an enormous impact on school climate, making it possible for teachers to focus on their practice and improving students’ experience of and engagement in school.  PLAYWORKS programming is not a substitute for physical education (PE).

CURRENT CONSIDERATIONS:  PLAYWORKS will provide Bahia Vista, Coleman, Laurel Dell, San Pedro and Venetia Valley with one Program Coordinator per site that is trained by PLAYWORKS and receives regular training and supervision throughout the school year.

Bahia Vista (Exhibit A)
Coleman (Exhibit B)
Laurel Dell (Exhibit C)
San Pedro (Exhibit D)
Venetia Valley (Exhibit E)

SACS Codes: LCAP General Funds and PTA Funds 

Bahia Vista (Exhibit A) $16,000 01-0000-0-5840.00-1511-1000-090-000-000
Coleman (Exhibit B) $16,000 01-0000-0-5840.00-1511-1000-091-000-000
Laurel Dell (Exhibit C) $16,000 01-0000-0-5840.00-1511-1000-094-000-000
San Pedro (Exhibit D) $16,000 01-0000-0-5840.00-1511-1000-095-000-000 $16,000 01-0000-0-5840.00-1131-1000-095-120-000(PTA Funds) Venetia Valley (Exhibit E) $16,000 01-0000-0-5840.00-1511-1000-092-000-000 $16,000 01-0000-0-5840.00-1131-1000-092-120-000(PTA Funds)

Approval of the Memorandums of Understanding for services with PLAYWORKS for Bahia Vista, Coleman, Laurel Dell, San Pedro, and Venetia Valley for 2015-2016.

BACKGROUND:  The California Education Code requires that school districts comply with the following instructional minutes time requirements or the number of instructional minutes offered by the districts in 1982-83, whichever is greater, as well as the number of school days each year. 

CURRENT CONSIDERATIONS:   Before the start of each fiscal year, the governing board is asked to approve both the school calendar and the bell (class) schedules that include instructional minute calculations performed by District staff.  Once approved, any modifications to the instructional minutes are presented for governing board approval.

Both San Rafael HS and Terra Linda HS have requested modification to their respective bell schedules and instructional minutes to allow tenth & eleventh grade students to participate in national PSAT testing on October 14, 2015.  This request slightly increases the instructional minutes for tenth and eleventh grade students, but decreases instructional minutes for ninth and twelfth grade students, who would only attend a minimum day schedule on the testing day. In addtion, Terra Linda High School has balanced their block schedule for the week of November 9-13 due to Veteran's Day Holiday.

District staff has calculated the instructional days and minutes for each school, and also for both the tenth and eleventh grade group and the ninth and twelfth grade group, to ensure compliance with the statutory instructional time and school day requirements. Instructional minutes and bell schedules for each school are attached:

High School District

San Rafael High (Exhibit A)

Terra Linda High (Exhibit B)

Approval of amended School Instructional Minutes and Bell Schedules for 2015-16 school year for San Rafael HS and Terra Linda HS to participate in Fall PSAT Testing.

The Board has previously heard two presentations from a Terra Linda High School student to consider making condoms available at high schools in the district.  Terra Linda senior Alba Alvarado has worked closely with interim Principal Katy Dunlap to develop a plan to make condoms available to Terra Linda High School students. After considering student, staff and parent feedback the site proposes to install two condom dispensers in student restrooms.

This new policy is proposed to allow Terra Linda High School to pilot a condom distribution program. Staff recommends approval. 

According to the American Academy of Pediatrics (AAP), 25% of new sexually transmitted disease (STD) cases are adolescents.  The AAP reports that condom distribution does not increase sexual activity but can reduce unintended pregnancy and sexually transmitted diseases.

 While condoms are available to students through community agencies in central San Rafael, transportation to those sites was identified as a barrier to Terra Linda students.

Approval of New Board Policy 5141.25 Availability of Condoms at High Schools. 

The Board is presented with an agreement for services from Think Connected, LLC for the period of October 27, 2015 to November 27, 2015, for recommended approval.

With the implementation of Aeries, approximately 80% complete, several key projects that were started in the Spring need to be completed with the support of Think Connected, LLC.  Therefore, staff recommends approval of this agreement.

Scope of Work:

1. Provide strategy and implementation around extracting pertinent student information data (2014-2015 school year) still in Infinite Campus. Provide the detailed expertise in an effort to fully remove the dependency on that student information system. Also ensure that data is included in upcoming CALPADS reporting and historical items deemed as not critical to the opening of the school year can be tied off and resolved to retire usage of Infinite Campus.

2. Create network and infrastructure documentation that was not completed due to the shift of effort onto the Aeries migration project.

3. Provide transitional training and knowledge transfer of SRCS Aeries processes, data setup and configuration to newly hired SRCS IT staff.

4. Provide advisory services for network and UCS migration servers a large project started by prior CTO and delayed due to Aeries Student Information Migration.

5. Provide a playbook of documentation on Opening of the school year in relations to Aeries.net student information system and specifics to the districts practices (School Loop, Parent Portal and Integration with 3rd Party partners).

The cost is $8,280 per month, and will be split between both districts.

SACS Code: 01 0000 0 5849.00 0000 7700 700 290 000

The Board will consider approval of a resolution in support of Global Book Exchange. 

BACKGROUND: The Global Book Exchange (GBE) is a local non-profit agency that works to promote local and worldwide education and literacy, by finding second homes for hundreds of thousands of no longer needed K-12 textbooks, library books and educational materials. The books are offered to local families, teachers, schools and non-profit agencies such as community literacy projects, daycare facilities, community centers, homeless shelters, hospitals, drug treatment facilities, prisons – and more. The GBE has also distributed books to schools and orphanages in over 30 developing countries.  GBE's services are environmentally friendly, keeping books out of landfills and saving school districts from paying disposal fees. 

The GBE is run entirely by dedicated volunteers in collaboration with community-minded individuals and groups such as local Rotary Clubs, foundations and trusts. 

CURRENT CONSIDERATION: Staff recommends approval of this resolution in recognition of the important service the Global Book Exchange provides to San Rafael City Schools and other districts in Marin. 

None. 

Approval of Resolution 1665. 

BACKGROUND:      

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered.  Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.”  (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

CURRENT CONSIDERATIONS:    

This agenda item presents the donations from the sources listed above, for Board acceptance.

COST/FUNDING SOURCE: Total of donations: $5,000.00

This item presents to the Board and the public the opportunity to review the first reading of new Board Policy 4121 Temporary/Substitute Personnel. The second reading and recommended board adoption will be brought to the next meeting.

Background: This new policy is being brought to the board as a first read to ensure compliance with AB 1522.  The policy reflects NEW LAW (AB 1522) which requires districts to grant paid sick leave to all employees who work 30 or more days per year, including temporary and substitute employees, unless the district has adopted a collective bargaining agreement that expressly provides paid sick leave for such employees and contains additional specified provisions. It is based on sample language from CSBA. 

Current Consideration: That the Board and the public have the opportunity to review the first reading of  new Board Policy 4121 Temporary/Substitute Personnel. The second reading and recommended board adoption will be brought to the next meeting.

Exhibit A: Board Policy 4121 Temporary/Substitute Personnel

The Fiscal Impact has yet to be determined as staff will use 2015-16 to analyze the number of hourly employees and/or substitutes that may be eligible.  This will be funded by the General Fund and other local funding sources such as local foundations, grants and/or parent organizations who fund hourly positions through the District.

Background: Governor Jerry Brown signed Assembly Bill 304 on Monday July 13, 2015, amending the Healthy Workplaces, Healthy Families Act of 2014. An employee who, on or after July 1, 2015, works in California for 30 or more days within a year from the beginning of employment, is entitled to paid sick leave. Employees, including part-time and temporary employees, will earn at least one hour of paid leave for every 30 hours worked. Accrual begins on the first day of employment or July 1, 2015, whichever is later.  An employer may limit the amount of paid sick leave an employee can use in one year to 24 hours or three days. Accrued paid sick leave may be carried over to the next year, but it may be capped at 48 hours or six days.

Current Consideration: SRCS recognizes that inability to work because of illness or injury may cause economic hardship. For this reason, we provide paid sick days to employees As of July 1, 2015, any employee who works in San Rafael City Schools for 30 or more days, which do not need to be consecutive but must occur within one school year from the beginning of employment, is entitled to paid sick leave.

Twenty four (24) hours of paid sick leave will be recorded once the employee reaches the required 30 days worked threshold and will be paid at the employee’s regular wage rate when used. These hours will be posted beginning on the first day of employment or July 1^st of each year, whichever is later. An employee may use accrued paid sick days beginning on the 90th day of employment.

Once an employee reaches the 90^th day of employment, eligible employees may access these sick leave hours. These days will not carry over because the District will front-load the full amount of leave entitlement in accordance with AB-1522.

That the Board and the public have the opportunity to review the first reading of  new Administrative Regulation 4161.1/4361.1 Personal Illness/Injury Leave. The second reading and recommended board adoption will be brought to the next meeting.

Exhibit A: Administrative Regulation 4161.1/4361.1

The Fiscal Impact has yet to be determined as staff will use 2015-16 to analyze the number of hourly employees and/or substitutes that may be eligible.  This will be funded by the General Fund and other local funding sources such as local foundations, grants and/or parent organizations who fund hourly positions through the District.