Board President Natu Tuatagaloa, Vice President Rachel Kertz, Trustee Linda M. Jackson, Trustee Greg Knell, Trustee Maika Llorens Gulati

This item presents for recommended approval a Memorandum of Understanding between College of Marin Providing Access & Supporting Success (COMPASS) and San Rafael High School District for a pilot program at Terra Linda HS, 2015-16 school year. College of Marin Vice President of Student Services Jonathan Eldridge will present information regarding the partnership to the Board. 

Background: COMPASS (“College of Marin Promoting and Supporting Success”) is a comprehensive dual-enrollment partnership between high school students, their parents, their high schools of attendance, and College of Marin (COM). COMPASS is the focal point of COM’s commitment to take steps to eliminate educational inequity in Marin County. COMPASS has been created as the outcome of two years of planning by COM in collaboration with the Marin County Office of Education, every high school in the county, and several community-based partners. COMPASS provides educational opportunities for students based on a contract between students, families, high schools, and College of Marin, in which student participants, beginning in the 9th grade, agree to fulfill certain responsibilities:

1. Enrollment in COM course COUN 115/125 in 9th Grade
2. Participation in specified supplemental activities
3. Enrollment in specific high school courses based on assessments and the creation of tailored high school and college educational plans
4. Participation in the COMPASS financial planning and college application process
5. Enrollment in additional COM courses throughout the high school career

Current Consideration: The goal of COMPASS is for student participants to: (1) graduate from high school college-ready (2) have a deep understanding of and practice with the expectations of a successful college student; (3) earn units of transferable college credit; and (4) be awarded free attendance for the first year of college should they matriculate to COM.

Additionally, COMPASS seeks to: (1) engage families with planning support in the college selection process; (2) provide families with a deep understanding of the financial aid process; (3) provide families with an in-depth understanding of and exposure to college expectations, and opportunities; (4) provide families with a strong connection to college for their high school students; and (5) make resources available to families to support college attendance.

A facility use agreement is on file. 

There is no financial impact to the district.

Approval of the Memorandum of Understanding.

That the Board receives any updates since the last Board meeting regarding Common Core State Standards implementation and Marin Promise data analytics. 

Approval of the minutes for the regular meeting of October 26, 2015. 

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

The Board is presented with a 2015-2016 salary schedule for preschool permit teachers for recommended approval.

The attached Preschool Permit Teachers salary schedule reflects a 5% increase on the Elementary Salary Schedule effective July 1, 2015.  This is in alignment with the average increases for the SRTA salary schedule approved in October. 

Approval of the revised 2015-2016 salary schedule for preschool permit teachers.

This agenda item presents for Board approval the California Math and Science Partnership Grant Stipends.

Approval of the stipends for ITEAMS for the California Math and Science Partnership Grant to support 29 (Twenty Nine) Elementary School Teachers within San Rafael City Schools.

These stipends will be funded through the grant:

SACS 01-4050-0-1160.00-1390-2140-700-240-000

That the Board approves the list of stipends.

This item presents to the Board and the public the opportunity to review the second reading of new Board Policy 4121 Temporary/Substitute Personnel, for recommended approval. 

Background: This new policy is being brought to the board as a second read to ensure compliance with AB 1522.  The policy reflects NEW LAW (AB 1522) which requires districts to grant paid sick leave to all employees who work 30 or more days per year, including temporary and substitute employees, unless the district has adopted a collective bargaining agreement that expressly provides paid sick leave for such employees and contains additional specified provisions. It is based on sample language from CSBA. 

Current Consideration: That the Board and the public have the opportunity to review the second reading of  new Board Policy 4121 Temporary/Substitute Personnel. Staff recommends approval.

Exhibit A: Board Policy 4121 Temporary/Substitute Personnel

The Fiscal Impact has yet to be determined as staff will use 2015-16 to analyze the number of hourly employees and/or substitutes that may be eligible.  This will be funded by the General Fund and other local funding sources such as local foundations, grants and/or parent organizations who fund hourly positions through the District.

Approval of new Board Policy 4121 Temporary/Substitute Personnel.

This item presents to the Board and the public the opportunity to review the second
reading of new Administrative Regulation 4161.1/4361.1 Personal Illness/Injury Leave, for recommended approval. 

Background: Governor Jerry Brown signed Assembly Bill 304 on Monday July 13, 2015, amending the Healthy Workplaces, Healthy Families Act of 2014. An employee who, on or after July 1, 2015, works in California for 30 or more days within a year from the beginning of employment, is entitled to paid sick leave. Employees, including part-time and temporary employees, will earn at least one hour of paid leave for every 30 hours worked. Accrual begins on the first day of employment or July 1, 2015, whichever is later.  An employer may limit the amount of paid sick leave an employee can use in one year to 24 hours or three days. Accrued paid sick leave may be carried over to the next year, but it may be capped at 48 hours or six days.

Current Consideration: SRCS recognizes that inability to work because of illness or injury may cause economic hardship. For this reason, we provide paid sick days to employees As of July 1, 2015, any employee who works in San Rafael City Schools for 30 or more days, which do not need to be consecutive but must occur within one school year from the beginning of employment, is entitled to paid sick leave.

Twenty four (24) hours of paid sick leave will be recorded once the employee reaches the required 30 days worked threshold and will be paid at the employee’s regular wage rate when used. These hours will be posted beginning on the first day of employment or July 1^st of each year, whichever is later. An employee may use accrued paid sick days beginning on the 90th day of employment.

Once an employee reaches the 90^th day of employment, eligible employees may access these sick leave hours. These days will not carry over because the District will front-load the full amount of leave entitlement in accordance with AB-1522.

That the Board and the public have the opportunity to review the second reading of  new Administrative Regulation 4161.1/4361.1 Personal Illness/Injury Leave. Staff recommends approval.

Exhibit A: Administrative Regulation 4161.1/4361.1

The Fiscal Impact has yet to be determined as staff will use 2015-16 to analyze the number of hourly employees and/or substitutes that may be eligible.  This will be funded by the General Fund and other local funding sources such as local foundations, grants and/or parent organizations who fund hourly positions through the District.

BACKGROUND;

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATION:

A copy of the summary of the warrant register of all funds for warrants issued from October 1, 2015 - October 31, 2015, is attached

COST/FUNDING SOURCE:

Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods.

A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 505.

The Board will review the HSD warrants for October 2015 for ratification.

BACKGROUND:

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:

A copy of the summary of the warrant register of all funds for warrants issued from October 1, 2015 – October 31, 2015 is attached.

COST/FUNDING SOURCE: Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods. A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 505.

Ratification of the warrants for October 2015.

The Board will consider the disposal of obsolete equipment from Bahia Vista Elementary School and San Rafael High School.

Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of BACKGROUND the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."

CURRENT CONSIDERATIONS:Bahia Vista Elementary School and San Rafael High School have determined that the following equipment is obsolete.

COST/FUNDING SOURCE: The equipment will be disposed of or recycled at no cost to the district.

Approval of the disposal of obsolete equipment.

The Board will consider the purchase of two copiers.

BACKGROUND:
It has been determined by the district that the purchase of 2 new copiers are necessary in order to provide support for both the instruction and office staff at Davidson Middle School.  The school currently has a Kyocera 3060, which is 7 years old and needs to be replaced. It will be replaced with a TASKalfa 4551ci color copier  In addition, the district will purchase an additional copier (TASKalfa 8001) in order to address the increases in copier usage due to growth in enrollment and increased needs for CCSS implementation.   The purchase of the new Discovery copiers are necessary in order to increase efficiency, provide better support for both instructional and office staff, and be better equipped to handle the increased volume due to significant growth in student population at DMS .

CURRENT CONSIDERATIONS:
The District will purchase a Discovery Kyocera TASKalfa 8001i to help evenly distribute the work load on the new copiers and the purchase of TASKalfa 4551ci color copier for the office staff. The new digital copiers are significantly faster and have considerably more options for staff. It will increase productivity and efficiency for our instructional staff.

COST/FUNDING SOURCE:
The purchase cost for the new TASKalfa is $18,463.25. The 8001i annual maintenance cost is estimated at $5,000.  The purchase cost for the newt TASKalfa is $11,416.63. The 4551ci annual maintenance is estimated at $3,000. The overages for the 8001i will be billed at .005 per copy per the existing contract. The overages for the 4551ci will be billed at .005 for both color and black and white copies per the existing the contract.

SACS Code: 01-0000-0-6520.00-1110-1000-340-000-000 $18,463.25

                      01-0000-0-6520.00-1110-1000-340-000-000 $11,416.63

      01-0000-0-5620.00-1110-1000-340-000-000   $8,000

Approval of the purchase of two new copiers.

This item presents for Board consideration the approval of overnight field trips to Age of Sail in San Francisco, CA for Short School, Grade 4 Classes on December 15-16 and December 17-18, 2015.

Background: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience.  School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. 

Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee.  The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Assistant Superintendent or designee. 

• No student will be excluded from participation because of lack of sufficient funds.
• School-sponsored trips for the purpose of swimming or surfing shall not be approved; this includes private or public swimming pools/hot tubs or spas, water parks, beaches, or any other venue where the sole purpose of the trip is for students to swim, surf, or enter the body of water
• Each student will need their own bed and have evening supervision. (Hotel roll-away beds and inflatable air mattress is acceptable.)

Objective: The Age of Sail program was developed to engage the students through a challenging and memorable encounter with history, using both the tools of experiential education, and the artifacts of the San Francisco Maritime National Historical Park. By living the life of a sailor, aboard one of the last surviving examples of the working ships of California, the students gain not only a better understanding of local and state history, but also the concept of historical empathy; a skill critical to a meaningful understanding and evaluation of the past. 

Students will travel by bus to San Francisco and stay overnight on the Age of Sail Ship. Students will be under the watchful eyes of the ship's officers, teachers and adult chaperons. Each student will sleep in their own bunk and have no access to water activities. The program is exploration into the lives and ways of the 1906 sailor by means of experiential education. Throughout the entire experience, emphasis is placed on building self-esteem, a sense of responsibility, respect and cooperative learning skills. These skills are not just useful on the vessel or in the classroom, but will be useful throughout one's entire life. 

Through this Education Program, they bring maritime history to life and support the goals set out in the California Department of Education's Content Standards for History-Social Science. 

The program encourages students to develop self-confidence and self-reliance, which in turn fosters a sense of responsibility for themselves, their shipmates, and their community.

The class of 4th grade teacher Taly Romo will participate on December 15-16, 2015. Names of students and chaperones are below:

• Names of Student Participants: Angelina Arroyo, Sheila Calan, May Castillo, W. Chavez-Mazariegos, Nicholas Cueto, Anibal Gomez, Martha Gonsalez Contreras, Bryant Gutierrez, Madeline Hernandez, Joselin Herrera, Naydelin Lizama, Rudy Lopez, Landon Mendez, Edgar Perez, Mayra Perez, Ana Rodriguez, Deybi Velasquez, Jaquelin Velasquez, Betzayda Vincente, Yakelyn Vicente
  

  Names of Adult Chaperones: Taly Romo, Jose Gutierrez, Bryants dad, Maria Hernandez, Jaquelin Velasquez’s mom, and Yury Sanchez, Madeline’s mom 

The class of 4th grade teacher Megan Johnson will participate on December 17-18, 2015. Names of students and chaperones are below:

• Names of Student Participants: Christopher Baten, Prisilla Chanax, Ashley Cifuentes, Katherine Cordova, Ashley de Leon, Ericka de Leon, Clarissa Diaz, Henry Herrera, Cameron Lopez, Jason Lopez, Marvin Lopez, Nataly Lopez, Jose  Morales, Zuleika Ortiz, Diego Oviedo Alvarado, Brian Poot, Analy Ramos, Brian Rodas, Maykel Sac, Javier Tecun, Erik Velasquez, Adison Yax. 
  

  Names of Adult Chaperones: Megan Johnson Ismael Bamaca, Ericka de Leon’s Dad Maria Hernandez, Erik Velasquez’s mom Adelmo Diaz, Clarissa Diaz’s dad Yuleysi Baten, Christopher Baten’s mom 

Accommodations: Dormitories

Transportation:  Bus

Tentative Itinerary:

Cost of the trips will be covered by donations and scholarships. No student will be excluded from participation because of lack of sufficient funds.

Cost is $50 per student.

Approval of overnight field trips to Age of Sail in San Francisco, CA for Short School Grade 4 Classes on December 15-16 and December 17-18, 2015. 

This item presents the Independent Contractor Agreement for Special Services for Marin Head Start to provide Pre K to 3rd Grade Initiative support for Bahia Vista Elementary School for the 2015-16 school year. 

BACKGROUND:   The Marin Community Foundation launched a multi-strategy initiative in Marin County aimed at closing the educational achievement gap for all students. One strategy of the initiative is focused on improving educational outcomes of low-income students and students of color through support of school transformation. A second is focused on early success in school, serving students in pre-school through grade 3.

CURRENT CONSIDERATIONS:  That the Board approves the Independent Contractor Agreement for Special Services with Marin Head Start and Bahia Vista for Pre-K to 3rd Grade Initiative. Marin Head Start will provide Bahia Vista with the following:

• Participate in the Design Team
• Hiring of ECE Assistant to support Bahia Vista Preschool Program
• Support for preschool staff to attend GLAD training based on budget
• Shared support and training for ECE Teacher and Assistant Teacher
•  Meeting time with teachers and administrative staff

Staff recommends approval of this Independent Contractor Agreement for Special Services with Marin Head Start to provide Pre K to 3rd grade initiative support to Bahia Vista Elementary School for the 2015-2016 school year. (Exhibit A).

FINANCIAL IMPLICATIONS: The MOU with MHS is $40,333 to be paid from

SACS account:

01-9463-0-5840-00-0001-1000-090-120-000

Approval of the Independent Contractor Agreement for Special Services for Marin Head Start to provide Pre K to 3rd Grade Initiative support for Bahia Vista Elementary School for the 2015-16 school year. 

The Board is presented with a revised Independent Contract Agreement with Gibson and Associates for work with the California Math Science Partnership Grant (CAMSP) entitled iTEAMs for recommended approval. 

Background Information: iTEAMS is a California Math and Science Partnership (CaMSP) grant led by the San Rafael City Elementary School District in partnership with San Francisco State University, the Exploratorium, and consultant Julie McNamara, Ph.D., that will provide teacher professional development. Gibson and Associates will provide technical assistance. The grant will be evaluated and monitored by Public Works. Molly Todd is the Project Director for the CaMSP grant.

The grant will span a three-year period, with $500,000 distribution annually. The three-year program would provide professional development to approximately 50 teachers grades 3-8 to develop skills to successfully implement integrated math and science lessons using engineering and technology activities that develop student understanding of bridges, waterways, and transportation systems. iTEAMS was designed to develop a set of curricular units for each grade that builds sequentially, with opportunity for teachers to develop content knowledge, skills, and refine their lesson delivery through a lesson-study approach. Thirty-three teachers in grades 3-5 and 6-8, from SRCS have signed letters of commitment, and one teacher from the Marin County Office of Education Special Day site, and twenty-four teachers from neighboring Dixie and Ross Valley School Districts will participate, forming a true-regional collaborative.

San Rafael City Schools extended invitations to the community to participated in the Regional Collaborative Partnership. Accepting partners include University of California, SF, California Academy of Sciences, Autodesk, San Francisco State University, Rotary Club of San Rafael, Marin Community Foundation, San Rafael Chamber of Commerce and Romberg Tiburon Center for Environmental Studies. The Regional Collaborative Partnership serves in an advisory and supportive role for the Core Partnership to extend and expand the benefits of the project’s work. This secondary partnership provides community support, direction, and recommendations for continuous improvement.

Current Considerations:  The Board accepts the revised Independent Contract Agreement for Special Services between San Rafael City Schools and iTEAMS and Gibson and Associates.  The increase is due to the increase volume of data collection and evaluation needed for our first annual report to the California Department of Education.

Exhibit A:  The cost of services to Gibson and Associates not to exceed an additional $7,000.

SACS Code:  01-4050-0-5849.00-1390-2140-700-240-000

Approval of the revised Independent Contractor Agreement for Special Services with the Exploratorium, Gibson and Associates, Julie McNamara, Public Works, Inc. Eric Hsu, and San Francisco State University for work with the California Math Science Partnership Grant (CaMSP) entitled iTEAMS.

The Board will consider approval of out-of-state travel for Program Manager/Psychologist, Kate Cesare, to attend the National Association of School Psychologists (NASP) conference  in New Orleans, LA, February 10-13, 2016.

To learn best practices for Behavioral Interventions and Student Threat Assessment to Prevent Violence.

The cost of travel to be covered by Special Education funds.  Estimated cost of registration and travel is $1,265.00.

SAC Code: 01-6500-0-5200.00-5770-3120-700-260-000

Approval of out-of-state travel for Kate Cesare to attend the NASP conference, February 10-13, 2016.

The Board will consider a second reading of proposed revisions to BP and AR 5145.71, Sexual Orientation/Gender Identity Harassment for recommended approval. 

Approval of revisions to BP and AR 5145.71, Sexual Orientation/Gender Identity Harassment.

The Board will consider whether to expel or not expel HSD student Case #15/16-1

Uphold the panel's recommendation to expel (HSD) student case #15/16-1 for the remainder of the 2015-2016 school year.

The Board will consider whether to expel or not expel HSD student case # 15/16-2. 

Uphold the panel's recommendation to expel (HSD) student case #15/16-2 for the remainder of the 2015-2016 school year.

The Board will review the donations for approval.

BACKGROUND:

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

CURRENT CONSIDERATIONS:

This agenda item presents the donations from the sources listed above, for recommended Board acceptance.

COST/FUNDING SOURCE: Total of donations: $14,140.00

Acceptance of the donations.

The Board will review the CSEA proposal for recommended acceptance. 

Government Code 3547 requires:

"All proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter, shall be public records."

This agenda item presents for Board discussion and public review and/or comment, the California Schools Employees Association (CSEA) initial proposal for negotiations with the San Rafael City School Districts for the 2015-2016 school  year. 

A copy of the proposal from CSEA to SRCS is attached. 

Acceptance of the proposal of negotiation interests submitted by the California School Employees Association for the 2015-2016 school year.

The Board will review the District’s sunshine proposal to the California School Employees Association (CSEA) for 2015-16. 

Government Code 3547 requires:

"All proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter, shall be public records."

This agenda item presents for Board discussion and public review and/or comment, the initial proposals from the Districts to open negotiations with the California School Employees Association for the 2015-2016 school year. 

A copy of the proposal from the Elementary and High School District is attached.

Approval of the District's sunshine proposal of negotiation interests with the California School Employees Association for the 2015-2016 school year.

The Board will consider approval for the SRESD to file an application for a Provisional Internship Permit for a Certificated Elementary staff member.

This agenda item presents for Board Approval the application for a Provisional Internship Permit on behalf of Certificated Elementary staff as shown in Exhibit A. This Board action will allow the teacher to apply and enter into an Internship program which will put her on the path towards an appropriate credential and will reconcile SRCS's compliance requirement to have all teachers either credentialed or on an approved pathway towards credentialing. 

Approval of the filing of an application for a Provisional Internship Permit for a Certificated Elementary staff member.

The Board will consider approval of the date and time for the annual organizational meeting. 

BACKGROUND: The Board has traditionally held their annual organizational meeting at the Regular meeting in December. Because not all board members will be present at the December 14 meeting, staff is recommending that the annual organizational meeting be held on December 7, 2015, at a Special Board Workshop. The workshop will begin at 2:00 PM, with the annual organizational meeting at 5:00 PM.

This shift of date remains in compliance with the Education Code 35143 requirement to hold the annual organizational meeting within 15 days of the first Friday in December (between Dec. 4 -18, 2015). 

Staff recommends approval of December 7 for the Annual Organizational Meeting. 

Approval of the date for the Annual Organizational Meeting of the Board to be held on December 7, 2015, at a Special Board workshop to begin at 2:00 pm, followed by the annual organizational portion of the meeting at 5:00 PM.