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Regular Meeting - SRCS Board of Education
San Rafael City Schools
October 08, 2018 6:00PM
Central Services - Boardroom 310 Nova Albion Way San Rafael, CA 94903

I. OPEN SESSION/ROLL CALL 5:00 PM
Quick Summary / Abstract:

Board President Greg Knell, Vice President  Maika Llorens Gulati, Trustee Linda M. Jackson, Trustee Rachel Kertz, Trustee Natu Tuatagaloa



II. PUBLIC COMMENT on Closed Session
III. CLOSED SESSION
III.1. GOV. CODE 54957.6: (ESD/HSD) Conference with Labor Negotiator: Name of Agency Negotiator: Michael Watenpaugh, Amy Baer Employee Organization/Title: SRFT, SRTA, CSEAConfidential agenda item.
III.2. GOV CODE 54957: Public Employee Discipline/Dismissal/Release (HSD-2)Confidential agenda item.
III.3. GOV. CODE 48900: Consideration of Student Expulsion Case # 1819-2 (HSD)Confidential agenda item.
IV. RETURN TO OPEN SESSION
V. PLEDGE OF ALLEGIANCE
VI. STUDENT BOARD REPORTS
VII. PUBLIC COMMENT ON NON-AGENDIZED ITEMS (Public comment on items that appear on the agenda will be taken at the time the item is addressed by the Board.)
VIII. SPECIAL REPORT
VIII.1. UPDATE: (ESD/HSD): Labor Unions: CSEA, SRTA, SRFT
Quick Summary / Abstract:
That the Board receives updates from district labor leaders: 1) CSEA 2) SRTA 3) SRFT
VIII.2. REPORT: EDUCATION SERVICES (ESD/HSD) California Assessment of Student Performance and Progress (CAASPP) Annual Report
Quick Summary / Abstract:

Marie Henrio, Data Analyst will present information on the California Assessment of Student Performance and Progress (CAASPP) for the ESD and HSD. 


Attachments:
CAASPP Data Presentation
VIII.3. PRESENTATION: FINANCE:(ESD/HSD) Report on Transportation
Quick Summary / Abstract:

Staff will present information on SRCS transportation ridership, routing and expenditures. 




Attachments:
Transportation Report 10/08//2018
VIII.4. REPORT: (HSD) Report from San Rafael High School’s WeAreSR
Quick Summary / Abstract:

Report and discussion on WeAreSR priorities regarding parcel tax. 


IX. CAPITAL FACILITIES PROGRAM CONSENT AGENDA: (ESD/HSD) (All items appearing on the Capital Facilities Program Consent Agenda are approved in one action by the Board. Trustees, staff or members of the public may request that an item be pulled for discussion prior to Capital Facilities Program Consent Agenda approval)
IX.1. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Amendment 1 to Lease-Leaseback Agreement, Facilities Lease, for the Laurel Dell Increment 1 New Construction and Modernization Project — Swinerton Builders
Quick Summary / Abstract:

The Board of the San Rafael City Schools (“SRCS”) is presented with Amendment 1 to Lease-Leaseback Agreements for the Laurel Dell Elementary School New Construction and Modernization Project.






Rationale:

The first phase of the Laurel Dell project: Increment 1 Abatement, Demolition, Site Work and Utilities, is ready for construction.  The District needs to amend the Facilities Lease to accomplish this work.

BACKGROUND:

In accordance with Education Code 17406, et seq., the SRCS Board selected the Lease-Leaseback Project Delivery Method for the SRCS Elementary School projects, including the Laurel Dell Elementary School Project, adopted Best Value Methodology for evaluating proposals received in response to its Request for Qualifications and Proposals (“RFQ/P”) for the Elementary School projects, and engaged in Lease-Leaseback procurement by issuing the RFQ/P.  Swinerton Builders (“Swinerton”) was selected for Laurel Dell.  The Board approved Site and Facilities Leases and Pre-Construction Services with Swinerton for the Laurel Dell project at its meeting in February 2018.

CURRENT CONSIDERATIONS:

The first phase of work at the site is “Increment 1: Abatement, Demolition, Site Work and Utilities.”  This phase of work has been approved by the Division of State Architect. It includes mobilization, site utilities—electrical, storm drains, abatement and demolition of existing buildings, site grading, and building pad preparation.  Swinerton has completed subcontractor bidding and development of a Guaranteed Maximum Price (“GMP”) for the Increment 1 project.  Amendment 1 to the Facilities Lease, including Exhibit C are attached and recommended for approval.  Exhibit C contains the General Conditions and GMP for the Increment 1 project.  Increment 2, the new buildings and modernization of the existing MPR and Classroom/Library, is currently at DSA for review.  The Capital Facilities Team is engaging in a process of Value Engineering with the Increment 2 plans in order lower costs for that work.



 
Financial Impact:

$1,739,298.  Funded by the Measure A Bond.  The anticipated total cost of the work, Increment 1 and estimated Increment 2, as included in Swinerton’s full potential GMP calculations is $12,694,075.   The District’s total construction budget for the Laurel Dell Project including all Contingencies is $11,540,511.  This would result in an estimated total construction budget variance, based on current anticipated costs, of -$1,153,564.  An updated Measure A budget, as presented at the Board’s Study Session on October 8th, is proposed to fund this amount.

Budget/SACS Code:  21-9010-0-6200-00-0000-8500-094-000-484



Recommended Motion:

Approval of Amendment 1 to the Facilities Lease, including Exhibit C, of the Lease-Leaseback Agreements with Swinerton Builders for the Laurel Dell Elementary School New Classroom and Modernization Project. 







Attachments:
Amendment No. 1 to Facilities Lease
Amendment No. 1 to Facilities Lease Exhibit 1
Swinerton Estimate
IX.2. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Change Order No. 1 to the Contract for KCK Builders for the Laurel Dell Temporary Housing Project
Quick Summary / Abstract:

Capital Facilities staff is recommending approval of Change Order No. 1 to the Contract for KCK Builders for the Davidson Annex /Laurel Dell Temporary Housing  project.



Rationale:

Changes to the work on District Facilities projects which are negotiated during construction require approval by the Board of Education.   

Background:

KCK Builders (KCK) was selected to perform the work at the Laurel Dell Temporary Housing Maintenance Project.  During the course of the work, the Capital Facilities Team requested a proposal from KCK for emergency ceiling repair work at the Davison 10s Wing Project.   Preliminary approval has been negotiated in the field to keep the project moving.

Current Considerations:

Change Order No. 1, attached, consists of one PCO for the work performed at Davidson Middle School.  The specific scope of the PCO is noted on the Change Order document and includes repairs to the water damaged ceiling tiles.  In general, the additional work is related to:  “owner requested” emergency work to repair the water damaged ceiling at Davidson 10s Wing.  Upon Board approval, the contractor will bill for the additional work. 

 

This scope of work will be supplemental to the original contract awarded to KCK and will be paid from surplus funds remaining in the Laurel Dell Temporary Housing Project.



 
Financial Impact:

$46,487.00.  Adjusted contract amount with Change Order #1: $1,171,487.00.

Budget/SACS Code:  21-9010-0-6200-00-0000-8500-094-000-485



Recommended Motion:

Approval of Change Order No. 1 to the KCK Builders contract for the Davidson Annex /Laurel Dell Temporary Housing Project.




Attachments:
Laurel Dell Annex CO #1
IX.3. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Independent Consultant Agreement for Testing and Inspection Services for the Venetia Valley K-8 School, Laurel Dell Elementary School and Davidson Middle School -Consolidated Engineering Laboratories
Quick Summary / Abstract:

Staff recommends approval of an Independent Consultant Agreement with Consolidated Engineering Laboratories for testing and inspection services at Venetia Valley K-8, Laurel Dell Elementary School, and Davidson Middle School.

The purpose of this contract is to perform the required testing and inspection services required by the Division of State Architect (DSA).

 



Rationale:

District facilities projects must comply with current California Building Code as regulated by DSA.  Plans and specifications approved by DSA for each San Rafael City Schools (SRCS) project include requirements for testing and inspection of materials. Testing and Inspection of materials is provided by an outside firm with licensed inspectors, engineers, and certified testing facilities. The firm will provide testing required by the form DSA 103 for each project and report their results to the Project Inspector and the Architect/Engineering team.

Background:

The Capital Facilities team prepared and circulated a Request for Qualifications and Proposals (RFQ/P) for Testing and Inspections Services. The RFQ/P required firms to provide a Statement of Qualifications and to provide information related to costs such as hourly rates  and specific testing and laboratory costs. Five (5) firms submitted statements of qualifications and proposals. They include: Signet Testing, Construction Testing Services, Consolidated Engineering, Inspection Services Inc., and Ninyo and Moore. The Capital Facilities Team evaluated the submittals and scored and ranked the firms in accordance with the criteria in the RFQ/P. All five firms were scored as highly qualified.

Current Considerations:

Consolidated Engineering Laboratories (CEL)  had the most competitive price proposal for the three projects: Venetia Valley Elementary School, Laurel Dell Elementary School and Davidson Middle School.

The Consolidated Engineering contract history is below:

Venetia Valley K-8

Object Code

Budget / Contract

BOE Approval

Amount

Site(s) or project

6260

Budget

 

 

 

Venetia Valley Elementary School Site-Wide (6260)

 

$229,000

Venetia Valley K-8

Contract(s)

 

 

 

Terracon Primary Hazmat Agreement

1/9/2017

$32,450.00

Venetia Valley K-8

Terracon Modification #1 (Design Phase)

4/23/18

$ 5,500.00

Venetia Valley K-8

Terracon Modification #2 (Construction Phase Interim Housing)

6/11/18

$25,625.00

Venetia Valley K-8

Current Contract Subtotal

$63,575.00

 

Terracon Modification #4 (Construction Phase )

10/8/18

$37,642.00

Venetia Valley K-8

Consolidated Engineering Independent Consultant Agreement

10/8/18

$127,423.00

 

Total Contracts including this Amendment

 

$228,640.00

 

Total Remaining in Budget Item 6260

 

$ 360.00

 

 

Laurel Dell Elementary School

Object Code

Budget / Contract

BOE Approval

Amount

Site(s) or project

6260

Budget

 

 

 

Laurel Dell Main (New Construction/Modernization)

 

$55,000.00

Laurel Dell ES

Contract(s)

 

 

 

Current Contract Subtotal

$ 0.00

 

Consolidated Engineering Independent Consultant Agreement

10/8/18

$53,666.00

Laurel Dell ES

Total Contracts including this Amendment

 

$53,666.00

 

Total Remaining in Budget Item 6260

 

$1,334.00

 

 

Davidson Middle School

Object Code

Budget / Contract

BOE Approval

Amount

Site(s) or project

6260

Budget

 

 

 

Davidson STEAM CR Bldg.

 

$87,790.00

Davidson MS

Contract(s)

 

 

 

Current Contract Subtotal

$ 0.00

 

Consolidated Engineering Independent Consultant Agreement

10/8/18

$36,565.00

Davidson MS

Total Contracts including this Amendment

 

$36,565.00

 

Total Remaining in Budget Item 6260

 

$51,225.00

 

 



 
Financial Impact:

$217,654.  Funded from the Measure A Bond.  Testing and Inspection is budgeted within each SRCS school site project and this amount is within the District’s budget for Testing and Inspection for the Venetia Valley, Laurel Dell and Davidson MS. 

Budget/SACS Code: 

21-9010-0-6260-00-0000-8500-092-000-000 (Venetia Valley)        $127,423

21-9010-0-6260-00-0000-8500-094-000-484 (Laurel Dell)              $ 53,666

21-9010-0-6260-00-0000-8500-340-000-479 (Davidson)                 $ 36,565



Recommended Motion:

Approval of Consolidated Engineering Laboratories for Testing and Inspection Services for Venetia Valley K-8, Laurel Dell Elementary School, and Davidson Middle School.





Attachments:
Consolidated Independent Consultant Agreement
Consolidated Proposal - DMS
Consolidated Proposal - LD
Consolidated Proposal - VV
Davidson Budget
Laurel Dell Budget
Venetia Valley Budget
IX.4. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Independent Consultant Agreement with David R. Callahan Inspections for Project Inspection Services for Venetia Valley Increment 1 Project
Quick Summary / Abstract:

The Board of Education is presented with an Independent Consultant Agreement with David R. Callahan Inspections for Inspector of Record (IOR) Services for Venetia Valley Increment 1 Project.




Rationale:

As part of the construction oversight process and per Division of State Architect (“DSA”) requirements, San Rafael City Schools is required to provide an independent Project Inspector for all DSA approved projects. 

Background:

David R. Callahan was approved by the Board of Education on September 17, 2018 to replace V. Bill Asbell as the Inspector of Record (IOR) for the  San Pedro Elementary School project.  V. Bill Asbell served as the IOR at San Pedro through September 30, 2018 and David R. Callahan began project inspection services on October 1, 2018. 

Current Considerations:

David R. Callahan submitted a subsequent proposal for Project Inspection services on the  Venetia Valley Increment 1 Project.  The proposal was presented on a time and materials basis, with an hourly rate of $100 per hour and is based on a total projected time necessary to complete inspection services for the projects.   

The contract history for inspections services at Venetia Valley is outlined below:

Object Code

Budget / Contract

BOE Approval

Amount

Site(s) or Project

6220 - Construction Inspections

Budget

 

Venetia Valley “Classroom Wings”

 

$270,000

Venetia Valley K-8

Contract(s)

 

Current Contract Subtotal

0

 

David R. Callahan Inspections

9/17/18

$42,800

Venetia Valley K-8

Total contracts including this Proposal

 

$42,800

 

Total Remaining in Budget Item 6220

 

$227,200

 

 

 



 
Financial Impact:

$42,800 funded from the San Rafael City Schools, Bond Measure A.

Budget/SACS Code(s): 

21-9010-0-6220-00-0000-8500-092-000-486



Recommended Motion:

Approval of Independent Consultant Agreement with David R. Callahan for Project Inspector Services on the Venetia Valley Increment 1 Project.




Attachments:
David R. Callahan Modification No. 1
Venetia Valley Budget Sheet
IX.5. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Modification to Independent Consultant Agreement for Testing and Inspection Services at San Pedro Elementary School and Supplemental Testing and Inspection Services for Glenwood Elementary School – Signet Testing Labs, Inc.
Quick Summary / Abstract:

Staff recommends approval of a Testing and Inspection Services Firm for the San Pedro Elementary School Project and supplemental testing and inspection services for the Glenwood Elementary School Project.



Rationale:

District facilities projects must comply with current California Building Code as regulated by the Division of State Architect (DSA). Plans and specifications approved by DSA for each San Rafael City Schools (SRCS) project include requirements for testing and inspection of materials. Testing and Inspection of materials is provided by an outside firm with licensed inspectors, engineers, and certified testing facilities. The firms will provide testing required by the form DSA 103 for each project and report such testing results to the Project Inspector and the Architect/Engineering te

Background:

The Capital Facilities team prepared and circulated a Request for Qualifications and Proposals (RFQ/P) for Testing and Inspections Services. The RFQ/P required firms to provide a Statement of Qualifications and to provide information related to costs such as hourly rates and specific testing and laboratory costs.  Five (5) firms submitted statements of qualifications and proposals. They include: Signet Testing, Construction Testing Services, Consolidated Engineering, Inspection Services Inc., and Ninyo and Moore.  The Capital Facilities Team evaluated the submittals and scored and ranked the firms in accordance with the stated criteria. All five firms were scored as highly qualified.

Current Considerations:

For the San Pedro Elementary School Project, three firms from the approved five were selected to provide proposals based on the drawings, specifications and DSA 103.  The three firms were ISI, Construction Testing Services and Signet Testing Labs.  Signet Testing Labs, Inc. had the most competitive price proposal for this project.

In addition, supplemental services are required at Glenwood Elementary School to complete the DSA 103 inspections.  Signet provided a proposal for such services and are recommended to complete this work as well.

The Signet contract history for San Pedro and Glenwood Elementary Schools is outlined below:

San Pedro Elementary School

Object Code

Budget / Contract

BOE Approval

Amount

Site(s) or project

6260

Construction Testing

Budget

 

 

 

San Pedro Budget

 

$75,000

San Pedro

Contract(s)

 

 

 

Sensible Environmental Independent Consultant Agreement (Hazmat)

1/9/2018

$ 8,476

San Pedro

Sensible Environmental Modification No. 2 (Hazmat)

4/23/2018

$ 5,262

San Pedro

Current Contract Subtotal

$13,738

San Pedro

Signet Modification No. 1

8/8/2018

$31,529

San Pedro

Total Contracts Including this Modification

$45,267

 

Total Remaining in Budget Item 6260

 

$29,733

 

Glenwood Elementary School

Object Code

Budget / Contract

BOE Approval

Amount

Site(s) or project

6260

Construction Testing

Budget

 

 

 

Glenwood MPR Budget (6260)

 

$75,281

Glenwood

Contract(s)

 

 

 

Sensible Environmental Independent Consultant Agreement (Hazmat)

1/9/2018

$12,006

Glenwood

Sensible Environmental Modification No. 1 (Hazmat)

3/26/2018

$20,275

Glenwood

Signet Independent Consultant Agreement

5/29/2018

$19,298

Glenwood

Current Contract Subtotal

$51,579

Glenwood

Signet Modification No. 1

8/8/2018

$23,217

Glenwood

Total Contracts Including this Modification

$74,796

   

Total Remaining in Budget Item 6260

 

$ 485

 



 
Financial Impact:

$54,746.  Funded from the Measure A Bond.  Testing and Inspection is budgeted within each SRCS school site project and this amount is within the District’s budget for Testing and Inspection for the Glenwood Multipurpose Room project and San Pedro ES Project. 

Budget/SACS Code: 

21-9010-0-6260-00-0000-8500-095-000-000 (San Pedro) – $31,529

21-9010-0-6260-00-0000-8500-093-000-482 (Glenwood) – $23,217



Recommended Motion:

Approval of Modification No. 1 to the Independent Consultant Agreement for Signet Testing Labs, Inc. for testing and inspection services for San Pedro Elementary School and  supplemental testing and inspection services for Glenwood Elementary School.




Attachments:
Glenwood Budget Sheet
San Pedro Budget Sheet
Signet Modification No. 1
Signet Proposal - Glenwood
Signet Proposal - San Pedro
IX.6. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Modification No. 4 to Independent Consulting Agreement for Construction Phase Hazardous Materials Services at Venetia Valley K-8 ES Increment 1 – Terracon Consultants, Inc.
Quick Summary / Abstract:

Staff seeks review and approval from the Board of Education for a modification to the Independent Consultant Agreement with Terracon Consultants, Inc. (Terracon) for construction phase hazardous materials services at Venetia Valley K-8, during Increment 1.

The purpose of this modification is to provide construction phase services including monitoring the removal of hazardous materials during demolition.




Rationale:

On January 9, 2017, the San Rafael City Schools (SRCS) Board of Education (Board) approved three firms as a qualified pool to provide Hazmat Consultant Services for the Capital Facilities Program: Millennium Consulting Associates, Sensible Environmental Solutions, and Terracon Consultants, Inc. (Terracon).  Terracon was contracted to provide hazardous material surveying services at Terra Linda High School and Venetia Valley K-8. 

Current Considerations:

The Capital Facilities Program is preparing for renovation and new construction at Venetia Valley K-8. Terracon has developed the necessary hazardous materials abatement specifications for the demolition of the existing buildings. These specifications involve the removal of hazardous materials which must be monitored and tracked.  This data is required by Health and Safety Codes which are monitored by the Air Quality Management District. Terracon will monitor a specific plan implemented by the general contractor during the construction phase and will also complete hazardous materials monitoring and inspections for safety.

The contract history for Terracon Consultants, Inc. at Venetia Valley K-8 is outlined below:

 

Object Code

Budget / Contract

BOE Approval

Amount

Site(s) or project

6260 (Construction Inspections)

Budget

 

 

 

Venetia Valley Elementary School Site-Wide (6260)

 

$229,000

Venetia Valley ES

Contract(s)

 

 

 

Terracon Primary Hazmat Agreement

1/9/2017

$32,450.00

Venetia Valley ES

Terracon Modification #1 (Design Phase)

4/23/18

$ 5,500.00

Venetia Valley ES

Terracon Modification #2 (Construction Phase Interim Housing)

6/11/18

$25,625.00

Venetia Valley ES

Current Contract Subtotal

$63,575.00

 

Terracon Modification #4 (Construction Phase )

10/8/18

$37,642.00

Venetia Valley ES

Consolidated Engineering Independent Consultant Agreement

10/8/18

$127,423.00

 

Total Contracts including this Amendment

 

$228,640.00

 

Total Remaining in Budget Item 6260

 

$ 360.00

 



 
Financial Impact:

The proposed additional compensation for Modification No. 4 is $37,642, funded from the District Bond Programs, Under Measure A.

Budget/SACS Code: 21-9010-0-6260-00-0000-8500-092-000-000                 

Recommended Motion:

Approval of Terracon Consultants, Inc. to provide construction phase hazardous material services for Venetia Valley K-8. 




Attachments:
Terracon Abatement Monitoring Services Proposal
Terracon Modification No. 4
Terracon Supplemental Survey Proposal
Venetia Valley Budget Sheet
IX.7. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Modification No. 3 to the Independent Consultant Agreement for Supplemental Hazardous Materials Survey and Design Support Services at Laurel Dell Elementary Schools - Sensible Environmental Solutions (SES)
Quick Summary / Abstract:

Staff seeks review and approval from the Board for Modification No. 3 to the Independent Consultant Agreement with Sensible Environmental Solutions (SES) for proposed Hazardous Materials Survey and Design Support Services at Laurel Dell Elementary Schools.

The purpose of this modification is to perform the required hazardous materials construction support services based on the Hazardous Materials Inspection Reports.  This data is required by health and safety codes which are monitored by the Air Quality Management District.




Rationale:

Background:

On October 24, 2016, the SRCS Board of Education approved three Environmental / Hazardous Materials Consulting firms as a pool of qualified providers for the Capital Facilities Bond Measures A & B Programs.  The three firms:  Millennium Consulting Associates, Terracon Consultants, and Sensible Environmental Solutions, were selected based on the following criteria:  experience with schools; qualifications and staff; project approach; references; and fees. 

On January 9, 2017, the Capital Facilities Team presented to the Board a request for assignments of these firms to specific school sites.  Sensible Environmental Solutions was assigned to Glenwood Elementary, Laurel Dell Elementary, San Pedro Elementary and Short Elementary.  Modification No. 1 for Supplemental Hazardous Materials Design and Construction Services for Glenwood Elementary School was approved by the Board of Education on March 26, 2018.

Current Considerations:

The Capital Facilities Program is preparing for renovation and new construction at Laurel Dell Elementary School.  Based on the Hazardous Materials Inspection Report prepared by SES for Laurel Dell, the Capital Facilities Team requested a proposal for subsequent construction phase support services.  This additional scope is based on the initial report, a review of the contract documents and the proposed project schedule.

Included in this scope of work, SES will monitor a specific plan implemented by the general contractor during the construction phase and will also complete hazardous materials monitoring and daily inspections for safety.

The contract history for Sensible Environmental Solutions, Inc. (SES) at Laurel Dell Elementary School is outlined below:

Object Code

Budget / Contract

BOE Approval

Amount

Site(s) or project

6260

Environmental Hazmat Consulting

Budget

 

 

 

Laurel Dell ES Hazmat (6260) Site-Wide Budget (Created from transferring Hazmat Budgets from Individual Laurel Dell Project Budgets for Site-Wide Hazmat Services)

 

$ 3,500.00 (Planning)

$48,000.00

(Construction) = $51,500.00

 

Contract(s)

 

 

 

SES Primary Hazmat Agreement

1/9/17

$14,516.00

Laurel Dell ES

SES Modification #2

4/23/18

$ 6,337.40

Laurel Dell ES

Current Contract Subtotal

$20,853.40

 

SES Modification #3

10/8/18

$30,266.25

Laurel Dell ES

Total Contract Including this Amendment

 

$51,119.65

 

Total Remaining in Budget Item 6260

 

$ 380.35

 







 
Financial Impact:

The proposed cost of this work is a not to exceed amount of $30,266.25.

The proposed cost of this Modification to the Sensible Environmental Solutions, Inc. contract is within planned budgeting for this type of work and will be funded from the District’s Measure A Bond Funds.

Budget/SACS Code: 

21-9010-0-6260-00-0000-8500-094-000-000 (Laurel Dell ES) – $30,266.25



Recommended Motion:

Approval of Modification No. 3 to the Independent Consultant Agreement for Sensible Environmental Solutions, Inc.




Attachments:
Laurel Dell Budget Sheet
Sensible Environmental Modification No. 3
Sensible Proposal
IX.8. CAPITAL FACILITIES PROGRAM: (HSD) Ratification of Service Contract for Septic Pumping Services at San Rafael High School – Superior Septic Pumping Service
Quick Summary / Abstract:

Staff seeks ratification from the Board of Education for the authorization of a service contract for Septic Pumping Services at San Rafael High School

The purpose of this work is to provide septic pumping services on a weekly basis to the 500 gallon septic tank, located at the San Rafael High School Temporary Housing Project.



Rationale:

There are four (4) temporary classrooms at San Rafael High School.  The classrooms designated for Ceramics and Photography have six (6) sinks combined that are currently draining to a septic tank as there are no drain lines in the area.  The septic tank holds 500 gallons of gray water and requires weekly monitoring and pumping. 

Background:

On September 26, 2018, the Capital Facilities Team received and executed a service contract from Superior Septic Pumping Service.  This contract outlines a weekly service charge for necessary septic pumping services for the 500 gallon septic tank, located at the San Rafael High School Temporary Housing Project.

Current Considerations:

The Capital Facilities Team proposes a one-year purchase order be executed for weekly pumping services at a fee of $350 per trip.  The contract will be reviewed annually and subsequent purchase orders will be executed if necessary.



 
Financial Impact:

$18,200 funded from the District Bond Program, under Measure B. The compensation for this service contract is $350.00 per trip for one year (52 trips).

Budget/SACS Code:  21-9010-0-6270-00-0000-8500-410-000-479



Recommended Motion:

Ratify a service contract with Superior Septic Pumping Service for Septic Pumping Services at San Rafael High School.




Attachments:
Superior Septic Service Contract
X. CONSENT AGENDA: (All items appearing on the Consent Agenda are approved in one action by the Board. Trustees, staff or members of the public may request that an item be pulled for discussion prior to Consent Agenda approval.)
X.1. BOARD BUSINESS: (ESD/HSD) Approval of Minutes of the September 17, 2018 Special Board Study Session and the Regular Board Meeting
Quick Summary / Abstract:
Board meeting minutes are presented for approval.
Rationale:

Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended for approval. 

 
Recommended Motion:

Approval of Minutes of the Special Study Session and Regular Meeting of September 17, 2018















































Attachments:
Minutes - 9.17.18 Regular Meeting
Minutes - 9.17.18 Study Session
X.2. PERSONNEL: (HSD) Approval of Resolution #1819-15 - Resolution Authorizing Certain Certificated Staff to Teach in a Departmentalized Setting
Quick Summary / Abstract:

The Board is presented with Resolution #1819-15 Authorizing Certain Certificated Staff to Teach in a Departmentalized Setting, for recommended approval.


Rationale:

BACKGROUND: The Marin County Office of Education is assisting the Human Resources Department with making sure all Teachers are placed properly in classrooms according to their Credential(s) received.

This board item presents for Board approval Resolution #1819-15, which authorizes the assignment of a teacher holding a valid credential (other than an emergency permit), to teach any subjects in departmentalized classes in kindergarten or any grade 1 to 12, inclusive, provided the requirements of adequate knowledge have been verified under the provisions of Education Code 44258.3.

 
Financial Impact:

None

Recommended Motion:

Approval of Resolution #1819-15

Attachments:
Resolution 1819-15 Departmentalized HSD
X.3. PERSONNEL: (HSD) Personnel Recommendations (9-12) for Appointment of Extra Hire of Specific Categories, Coaches, Special Ed, and Extra Pay for Outside Work for the 2018-2019 School Year
Quick Summary / Abstract:

This agenda item presents for Board approval the Administration's recommended personnel actions for the High School District.


Financial Impact:
Cost/Funding Source: Circumstances require extra hire for specific projects or services for the listed positions. They are funded from various categorical and site funds.
Recommended Motion:
Approval of these Personnel actions.
Attachments:
2018-2019 Fall Coaching Stipends SRHS
2018-2019 Fall Coaching Stipends TLHS
X.4. PERSONNEL (ESD): Approval of Elementary School District Personnel, Certificated/Classified
Quick Summary / Abstract:

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.


Rationale:

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

 
Recommended Motion:

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

Attachments:
Personnel Action ESD 10.08.2018
X.5. PERSONNEL (HSD): Approval of High School District Personnel, Certificated/Classified
Quick Summary / Abstract:

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.


Rationale:

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

 
Recommended Motion:

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

Attachments:
Personnel Action HSD 10.08.2018
X.6. PERSONNEL (JOINT): Approval of Joint School District Personnel, Certificated/Classified
Quick Summary / Abstract:

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.


Rationale:

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

 
Recommended Motion:

Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

Attachments:
Personnel Action JOINT 10.08.2018
X.7. PERSONNEL: (ESD/HSD) Approval of the Memorandum of Understanding between the San Rafael City Schools and Marin County Office of Education for the Period of July 1, 2018 – June 30, 2019
Quick Summary / Abstract:

This item presents the Memorandum of Understanding (MOU) between San Rafael City Schools Elementary and High School Districts (SRCS) and the Marin County Office of Education (MCOE) for recommended approval. 


Rationale:

The Marin County Office of Education (MCOE) coordinates with SRCS to provide support services to teachers as part of a state-approved induction program.

 
Financial Impact:

Each Participating Teacher’s cost is $2,100 for the 2018-2019 School Year

Recommended Motion:

Approval of the attached Memorandum of Understanding.

Attachments:
1819 MCOE MOU Teacher Induction ESD
1819 MCOE MOU Teacher Induction HSD
X.8. PERSONNEL: (ESD/HSD) Approval of Credential Programs Intern Agreement Between San Rafael City Schools and Sonoma State University for the Period of July 1, 2018 - June 30, 2020
Quick Summary / Abstract:

This agenda item presents for Board approval the Administration's recommendation to enter into a Credential Programs Intern Agreement with Sonoma State University. 


Rationale:

Providing high quality learning environments for intern teachers both assists the professional in teaching and enables the District to have a first look at up-and-coming talented professionals.

 
Recommended Motion:

Approval of this agreement.

Attachments:
SSU Intern Agreement 2018-2020
X.9. FINANCE: (ESD/HSD) Approval of Appointment of Members to the San Rafael City Schools District Parcel Tax Citizens Oversight Committee
Quick Summary / Abstract:

The Board is presented with a recommended appointment to the San Rafael City Schools Parcel Tax Citizens' Oversight Committee for approval.


Rationale:

BACKGROUND: On May 7, 2013, a special election was held for the purpose of continuing the existing parcel tax including the ongoing annual 5% inflation factor.  The tax will be used to maintain and improve quality education, improve reading and mathematics, enhance technology and science programs, preserve small class sizes, and attract and retain quality teachers in the elementary and high school districts.

The ballot language specified that an independent Parcel Tax Citizens Oversight Committee be appointed by the Board of Education to ensure that special tax proceeds are spent for their authorized purposes and to report to the Board of Education and the public regarding the annual revenue and expenditure of such funds.

The Committee’s legal charge is to inform the Board about the expenditure of Parcel Tax proceeds.  The Committee will report directly to the Board and will be subject to the Brown Act.  The Committee is not granted any powers to determine how Parcel Tax funds may be spent, but they have the following accountability measures as outlined in the Parcel Tax Measure.

The following accountability measures, among others, shall apply to the core academic programs parcel tax levied in accordance with this Measure:

  • The specific purposes of the core academic programs parcel tax shall be those purposes in the measure
  • The proceeds of the core academic programs parcel tax shall be applied only to those specific purposes identified
  • A separate, special account shall be created into which the proceeds of the core academic programs parcel must be deposited
  • An annual written report shall be made to the Board of Trustees of the District showing the amount of funds collected and expended from the proceeds of the core academic programs parcel tax and the status of any projects or programs required or authorized to be funded from the proceeds of the core academic instruction parcel tax, as identified

CURRENT CONSIDERATIONS:

In accordance with the ballot Measure A and B, the San Rafael City Schools Board of Education hereby considers the appointment of the following individuals to serve on the San Rafael City Schools District Parcel Tax Citizens Oversight Committee: 

Amy Probst,  Teacher currently employed with the San Rafael City Elementary School District

Sarah Buckley, Teacher currently employed with the San Rafael City Elementary School District

Beth Sauls,  Individual who is a parent/guardian of a child currently enrolled in the San Rafael Elementary School District 

Upon approval of the three aforementioned members, this will fulfill the 15  available positions for this committee. 








 
Financial Impact:

There is no cost associated with this committee.

Recommended Motion:

Appoint Sarah Buckley, Amy Probst, and Beth Sauls as members of the San Rafael City Schools District Parcel Tax Citizens Oversight Committee.




Attachments:
Parcel Tax Citizens Oversight Committee List 2018-2021
X.10. FINANCE: (ESD) Approval to Award Contract to Audio Video Integration for the Installation of Audio Visual Package in Bahia Vista Multi-Purpose Room
Quick Summary / Abstract:

The Board is presented with an agreement for an audio-visual package to be installed in the Bahia Vista multi-purpose room, for review and recommended approval.



Rationale:

BACKGROUND: Bahia Vista's Parent Teacher Association set a goal in the 2015-2016 school year to raise enough funds to have an audio and visual system professionally installed in the school's multipurpose room. After fundraising the amount needed to cover the cost of this project, PTA leadership and the school principal worked together to research local businesses and attain estimates for the project. After reviewing estimates from different companies, Bahia Vista's PTA leadership chose Audio Visual Integration's bid for the contract. Audio Visual Integration is located at 647 Francisco Blvd. East in San Rafael, California, 94901. 

In addition to student assemblies and presentations, Bahia Vista hosts a significant number of parent education workshops as well as community events throughout the year. Bahia Vista also hosts the district's elementary summer school program each year. As one of the Canal neighborhood's central gathering places, there is a high need to install a full audio and visual system to best utilize the multipurpose room and to host school and community events with interactive technology. 



 
Financial Impact:

Bahia Vista PTA has donated the full amount for this purchase. Of the $42,362.86 purchase price, a $29,000 deposit was made from the PTA directly to Audio Visual Integrations. The remaining balance $13,362.86 will be processed through the Bahia Vista school site budget, along with the recognized donation for this AV Equipment.




Recommended Motion:

Approval of contract between Audio Visual Integration of San Rafael and Bahia Vista.

Attachments:
AVI Audio Visual Integration Bahia Vista MPR
X.11. FINANCE: (ESD/HSD) Ratification of Warrant Register for Warrants Issued September 1, 2018, through September 30, 2018, by the San Rafael Elementary and High School Districts
Quick Summary / Abstract:

The Board will review the September 2018 warrants for ratification.



Rationale:

BACKGROUND:      
The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:  
Copies of summary warrant registers for all funds from September 1, 2018, through September 30, 2018, are attached. 


 
Financial Impact:

COST/FUNDING SOURCE: Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods. A detailed listing of the monthly warrants is available for viewing in the Business Office, Room 506.



Recommended Motion:

Ratify the ESD and HSD warrants for September 2018.




Attachments:
ESD September 2018 Warrants
HSD September 2018 Warrants
X.12. FINANCE:(ESD/HSD) Approval of Disposal of Obsolete Equipment or Textbooks for the San Rafael City School District
Quick Summary / Abstract:

The Board will consider the disposal of obsolete textbooks or equipment at Sun Valley School.


Rationale:

BACKGROUND:
Board Policy 3270 states: 
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."  

CURRENT CONSIDERATIONS

Sun Valley School has determined the following books to be obsolete:

Site Quantity Grade Level ISBN# Title
(example: HIM Science)
Good=G
Fair= F Poor =P
Obsolete= 0
Unrepairable = N Stolen= S
Sun Valley 23 3 978-0-544-46520-4 HM Performance Assess G O
Sun Valley 24 3 976-0-344-59264-3 HM Reader's Notebook G O
Sun Valley 22 3 978-0-344-86945-5 HM Close Reader G O
Sun Valley 4 3 978-0--547-86451-8 HM Writing Handbook G O
Sun Valley 22 2 978-0547864495 HM Writing Handbook G O
Sun Valley 22 2 978-0544869448 HM Close Reader G O

 
Financial Impact:
COST/FUNDING SOURCE: The equipment will be disposed of or recycled at no cost to the district.

Recommended Motion:
Approval of disposal of obsolete books at Sun Valley School.

X.13. EDUCATION SERVICES: (ESD) Approval of Memorandum of Understanding between North Bay Taxi and San Rafael City Schools, San Pedro Elementary for Transportation Services for Family Engagement during the 2018-2019 School Year
Quick Summary / Abstract:
This item presents a Memorandum of Understanding between North Bay Taxi and San Rafael City Schools, San Pedro Elementary for transportation services for family engagement during the 2018-2019 school year, for recommended approval.
Rationale:

Background: North Bay Taxi has been providing professional transportation services in and around Marin County for over 17 years, with a special emphasis on community partnership with local schools and non-profits.

Current Consideration: North Bay Taxi will provide transportation services for on campus school events, school emergencies when no other transportation is available, pick up sick children and parent conferences for parents and guardians of students and others in the San Pedro school community during the 2018-2019 school year. 

Exhibit A

 
Financial Impact:

Cost of services is estimated at $5,000 to be paid from the Transportation Grant.

01-9460-0-5840.00-1110-2495-095-120-000

Recommended Motion:
Approval of the Memorandum of Understanding between North Bay Taxi and San Rafael City Schools, San Pedro Elementary for transportation services for family engagement during the 2018-2019 school year.
Attachments:
Exhibit A
X.14. EDUCATION SERVICES: (ESD) Approval of Memorandum of Understanding Between San Rafael City Schools, San Pedro and Sanzuma for Farm to Cafeteria Program for 2018-2019 School Year
Quick Summary / Abstract:

This item presents a Memorandum of Understanding between San Rafael City Schools, San Pedro and Sanzuma for Farm to Cafeteria Program for 2018-2019 school year, for review and recommended approval.


Rationale:

Background:  Sanzuma is dedicated to increasing access to healthy food sources through a program with a focus on reconnecting communities with their environment. Sanzuma has taught garden education, environmental stewardship, nutrition education, and kids healthy cooking classes at 10 Marin County K-8 schools since 2014. The students become aware of where their food comes from, how to grow it, and what the consequences are when a person makes poor eating choices. 

Current Consideration: The Memorandum of Understanding (MOU) sets forth the terms and understanding between San Rafael City Schools, San Pedro Elementary and Sanzuma for the purpose of coordinating and facilitating a Farm to Cafeteria program. Sanzuma will be working in collaboration with SRCS Food Services.

Exhibit A - Memorandum of Understanding (MOU)


 
Financial Impact:

The cost of services not to exceed $5,000 to be paid from site funds.

01-0910-0-5840.00-1100-1000-095-120-000


Recommended Motion:

Approval of the Memorandum of Understanding between San Rafael City Schools, San Pedro and Sanzuma for Farm to Cafeteria Program for 2018-2019 school year.


Attachments:
Exhibit A
X.15. EDUCATION SERVICES: (ESD) Approval of Memorandum of Understanding Between San Rafael City Schools, San Pedro and Bambini Yoga Project(BYP) for Mindfulness and Yoga Program for TK, Kindergarten, and Fourth Graders, October 1, 2018-June 14, 2019
Quick Summary / Abstract:

This item presents a Memorandum of Understanding between San Rafael City Schools, San Pedro and Bambini Yoga Project (BYP) for Mindfulness and Yoga Program for TK, kindergarten, and fourth graders from October 1, 2018 - June 14, 2019, for review and recommended approval. 


Rationale:

Background: Bambini Yoga Project is a non-profit organization created to provide mindfulness and yoga programs to school children. Bambini Yoga Project seeks to help local schools bridge the gap that exists within our local school system regarding student enrichment programs. Social Emotional Learning models have been shown to improve student academic performance, increase positive decision making and behaviors, and instill confidence that moves well beyond the classroom. The integration of social emotional learning models will empower students to develop and build the skills necessary for a successful and productive future.

Current Consideration: Bambini Yoga Project will facilitate weekly yoga and mindfulness classes at San Pedro Elementary School for TK, Kindergarten, and 4th grade from October 1, 2018 - June 14, 2019. The programs will involve mindfulness strategies and techniques, movement, music, games and interactive play.

Exhibit A


 
Financial Impact:

Cost of the Mindfulness and Yoga Program not to exceed $5,000 to be paid from site funds.

01-0910-0-5840.00-1110-1000-095-120-000


Recommended Motion:

Approval of Memorandum of Understanding between San Rafael City Schools, San Pedro and Bambini Yoga Project(BYP) for mindfulness and yoga program for TK, kindergarten, and fourth graders, October 1, 2018-June 14, 2019.



Attachments:
Exhibit A
X.16. EDUCATION SERVICES: (ESD) Approval of Memorandum of Understanding Between San Rafael City Schools, Venetia Valley and California Poets in the Schools January 23, 2019 through April 24, 2019
Quick Summary / Abstract:

This item presents a Memorandum of Understanding between San Rafael City Schools, Venetia Valley and California Poets in the Schools January 23, 2019 through April 24, 2019, for recommended approval.



Rationale:

Background: California Poets in the Schools empowers students of all ages throughout California to express their creativity, imagination, and intellectual curiosity through writing, performing and publishing their own poetry. They train and coordinate a multicultural network of published poets, who bring their passion and craft to public and private schools, juvenile halls, hospitals, libraries and other community settings.

The purpose of the poetry workshops will be to promote and celebrate student's creativity, intuition, and intellectual curiosity through the creative writing and oral delivery of poetry.

Current Consideration: California Poets in the Schools will provide 10 workshop sessions in three classrooms. Approval of Memorandum of Understanding between San Rafael City Schools, Venetia Valley and California Poets in the Schools, January 23, 2019 through April 24, 2019.

Exhibit A



 
Financial Impact:

Cost of services are $2,250 to be paid through Marin Community Foundation (MCF) funds.

Recommended Motion:
Approval of Memorandum of Understanding between San Rafael City Schools, Venetia Valley and California Poets in the Schools, January 23, 2019 through April 24, 2019.

Attachments:
Exhibit A
X.17. EDUCATION SERVICES: (ESD) Approval of Out-of-State Travel for Marisela Espinosa, Bahia Vista Pre-K Teacher and Stephanie Kloos, Director of Elementary Education to Attend the National P-3 Institute in Beaver Creek, Colorado, on October 22-25, 2018
Quick Summary / Abstract:

This item presents an out-of-state travel for Marisela Espinosa, Bahia Vista Pre-K Teacher and Stephanie Kloos, Director of Elementary Education to attend the National P-3 Institute in Beaver Creek, Colorado, on October 22-25, 2018, for recommended Board approval.



Rationale:

Background: Since the first National P-3 Institute was held in 2007 (then called the Harvard PreK-3rd Institute), increasing numbers of districts, communities, states, and organizations have begun designing and implementing P-3 approaches. Now, nearly ten years later, there exists an abundance of activity and resources devoted to P-3, but achievement gaps and opportunity gaps remain stubbornly persistent. Despite this, much has been learned about designing, implementing, and evaluating P-3 approaches. The Institute will provide opportunity for participating teams to delve into the lessons and learnings from the past decade and to refine their strategic action plans for the future. This year's National P-3 Institute will tackle issues of equity-driven decision making, Dual Language Learners, leadership, family engagement, assessment, evaluation, and more.

Current Consideration: The 4-day learning experience at the 2018 National P-3 Institute will focus on aligning, integrating and, most importantly, implementing best practices from classroom to classroom, grade to grade, and school to school, across both early learning and K-3 primary grades.

Marisela Espinosa and Stephanie Kloos, along with Marin County P-3 Team will travel to Beaver Creek Colorado on October 22-25, 2018, to participate in the 2018 National P-3 Institute.The institute will provide an intensive professional education opportunity for collaborative teams to deepen and extend their strategic efforts to implement P-3 approaches that create meaningful change -- specifically, approaches that improve the quality of learning opportunities for young children, birth through 3rd grade, and their families.



 
Financial Impact:
Registration, travel and lodging will be paid for by Marin Community Foundation.

Recommended Motion:

Approval of out-of-state travel for Marisela Espinosa, Bahia Vista Pre-K Teacher and Stephanie Kloos, Director of Elementary Education to attend the National P-3 Institute in Beaver Creek, Colorado, on October 22-25, 2018.



X.18. EDUCATION SERVICES: (HSD) Approval of Out-of-State Travel for Justine Kuehle, San Rafael High School Teacher to Attend the Ashbrook Center Library Fund Seminar Readings on October 12-14, 2018 in Springfield, Illinois
Quick Summary / Abstract:

This item presents out-of-state travel for Justine Kuehle, San Rafael High School teacher to attend the Ashbrook Center Library Fund Seminar Readings on October 12-14, 2018 in Springfield, Illinois, for recommended approval.

Rationale:

Background: The Ashbrook Center and Liberty Fund have partnered on a series of seminars for teachers of American history and government.  These seminars allow a select group of teachers to gather together and have in-depth discussion about key texts and ideas relating to the topic of preserving constitutional self-government. The weekend program allow teachers of American history and government to explore the themes of liberty and responsibility throughout America’s history and constitutional tradition. Participating teachers will read a series of primary source documents, travel to a relevant historic site, and engage in conversation with a select group of colleagues over the course of a weekend. A special feature of our Liberty Fund weekend is the historical tour or experience, which enables participants to see firsthand the places where our history was made.

Current Consideration: Approval of out-of-state travel for Justine Kuehle, San Rafael High School teacher to attend the Ashbrook Center Library Fund Seminar Readings on October 12-14, 2018 in Springfield, Illinois.

 
Financial Impact:

Cost of professional development, travel, meals and lodging to be paid by Ashbrook Center.

Site will cover the one day substitute cost of $140.


Recommended Motion:

Approval of out-of-state travel for Justine Kuehle, San Rafael High School teacher to attend the Ashbrook Center Library Fund Seminar Readings on October 12-14, 2018 in Springfield, Illinois.


X.19. EDUCATION SERVICES: (HSD) Approval of Agreement with College of Marin for Adult Education Program Outreach and Support Coordinator Partial Salary under PROP 39 California Math for the Trades
Quick Summary / Abstract:

Approval of contract with College of Marin to cover part of Kathy Takemoto's Program Outreach & Support Coordinator salary for a period starting July 1, 2018, and ending December 31, 2018. 


Rationale:

BACKGROUND: COM was recently awarded a Proposition 39 Mini-Grant to conduct six Trades Math Refresher Workshops in the North Bay. These workshops will support students interested in trade and craft apprenticeships and careers and supports the work of the California Apprenticeship Initiative Grant (also awarded to College of Marin). The California Apprenticeship Initiative Grant will be used for the North Bay Trades Introduction Program, a 120-hour pre-apprenticeship course for adults interested in union trade apprenticeship as a career. In her role as the Program Outreach & Support Coordinator for the Marin County Adult Education Kathy Takemoto will serve as the program assistant for the Trades Math Refresher Workshops. Following are the components of the program: 

• Increase confidence in participating students in performing math computations common to trade apprenticeship training programs.

•  Reinforce math skills used and learned in the North Bay Trades Introduction Program

•  Review the use of math-related trade tools such as rulers, tape measures and graph paper.

This grant will pay a portion of the Marin  AEBG Outreach Coordinator's position (which is currently run through the San Rafael City Schools district) for the following responsibilities:

•    Convene and coordinate qualified teachers to develop instructional materials and teach the course

•    Coordinate required classrooms. Obtain the required instructional materials.

•    Provide marketing and outreach activities to recruit interested students.

•    Generate grant reports, documents, and collect data as required by the grant.

•    Communicate with interested students on course availability.

•    Serve as the program assistant and assist teachers at the workshops




 
Financial Impact:

College of Marin will be billed for a total of $16, 034


Recommended Motion:

Approval of Agreement with College of Marin for a portion of Kathy Takemoto's salary. 


Attachments:
COM Agreement of Services Kathy Takemoto Math for the Trades 2018
X.20. EDUCATION SERVICES: (HSD) Approval of Agreement with College of Marin for Adult Education Program Outreach and Support Coordinator Partial Salary under PROP 98 California Apprenticeship Initiative
Quick Summary / Abstract:

The Board is presented with a  contract with College of Marin to cover part of Kathy Takemoto's Program Outreach & Support Coordinator salary for a period starting July 1, 2018, and ending June 30, 2019, for review and recommened approval. 







Rationale:

BACKGROUND: COM was recently awarded a California Apprenticeship Initiative Grant by the State for $391,872. These funds will be directed toward instituting The North Bay Trades Introduction Program at the college. The NB Tip’s program is a component of the "Seven Program Areas" of the Adult Education Block Grant, which duties are under the scope of the Marin AEBG Outreach Coordinator. Following are the components of the program: 

• Make apprenticeships more accessible to a diverse group including disadvantaged youth, veterans, and women

•  Outreach efforts to overcome past practice where craftspeople often get into union apprenticeships because of family members with connections "You had to know a guy. People who go through this program now know a guy."

•  Free training includes MC3 curriculum, first aid, CPR, OSHA certification, hands-on instruction with tools and materials at union worksites and training centers.

• Goals to place 65% of TIP graduates into an apprenticeship

 This grant will pay a portion of the Marin  AEBG Outreach Coordinator's position (which is currently run through the San Rafael City Schools district). Duties include:

•    General bookkeeping

•    Contract coordination & invoicing

•    AEBG required data collection

•    Grant reporting support

•    Program outreach

•    Meeting participation

•    Student communication and follow up

•    Student tracking





 
Financial Impact:

College of Marin will be billed for a total of $28,668. 





Recommended Motion:

Approval of Agreement with College of Marin for a portion of Kathy Takemoto's salary. 



Attachments:
COM Agreement of Services Kathy Takemoto NB Tips
X.21. STUDENT SERVICES: (HSD) Approval of Memorandum of Understanding (MOU) with Bay Area Community Resources (BACR) to Provide Intern Counseling Support to San Rafael High School Students
Quick Summary / Abstract:

The Board is presented with a MOU with BACR for intern counseling services, for review and recommended approval. 




Rationale:

This agenda item presents a Memorandum of Understanding with Bay Area Community Resources for intern services which include individual and group counseling, family outreach and consultation, crisis intervention and other clinical services as requested by the school administrations, for recommended approval.   

Students will be offered therapeutic counseling services in an effort to improve student engagement and foster a positive school climate.



 
Financial Impact:

$10,000 in Site Based Title I Funds

Recommended Motion:

Approval of Memorandum of Understanding (MOU) with Bay Area Community Resources (BACR) to Provide Counseling Interns to San Rafael High School

Attachments:
BACR MOU & ICA
X.22. BOARD BUSINESS: (ESD/HSD) Approval of Estimate from Desire to Inspire Studios, LLC for Photography in San Rafael City Schools
Quick Summary / Abstract:

The Board is asked to approve an estimate from Mr. Henley to take photographs at all school sites as part of the District Image Refresh initiative. 


Rationale:
BACKGROUND:

As identified in the LCAP in the communication and community engagement goal, the District is rolling out its District Image Refresh initiative.

Last year, we launched our visual identity initiative so we can better highlight the high quality of instruction and programming occurring in our classrooms and schools. By improving our visual communication, we believe we will gain greater support and engagement among our SRCS community and in turn, our student achievement and programming will be positively impacted.

One major component of this initiative is updating our District and school website templates. One of the most important aspects of a website is having high-quality, eye-catching, professional photos on display. They are featured on websites in prominent areas, and contribute to viewers’ first impressions. 

With that in mind, we are planning to partner with a local professional photographer to update our photo library. The photos will be used primarily for our new website templates, but also collateral materials and social media. The photo collection will include a variety of photos in various classroom and learning settings. All schools will be photographed. 

CURRENT CONSIDERATIONS:

Trevor Henley with Desire to Inspire Studios will partner with the Director of Communications on this initiative. The Director of Communications will coordinate with schools to determine an appropriate schedule and will ensure that the District has photo permission for all students that are photographed. The Director of Communications and/or another school leader will accompany Mr. Henley during all school visits. 

Mr. Henley is a local professional photographer and has generously offered SRCS a significant discount for this project to meet our budget of $5,000 for all schools. (An original proposal for this work was significantly higher and the attached estimate does not reflect the entire discount.)



 
Financial Impact:

$5000 to be split 50/50 ESD/HSD

SACS: 01-0000-0-5860-00-0000-7180-700-280-000

Recommended Motion:

Approval of proceed with estimate from Desire to Inspire Studios, LLC. 

Attachments:
Estimate
XI. DISCUSSION/ACTION SESSION
XI.1. EXPULSION HEARING: (HSD) An Administrative Panel Hears Recommended Expulsion Cases and Then Makes Recommendations to the Board to Expel or Not to Expel. The Following Cases Have Been Heard.
Quick Summary / Abstract:

The Board will consider upholding the  panel's recommendation that student Case # 1819-2 be expelled for the remainder of the 2018-2019 school year.














Recommended Motion:

Uphold the panel's recommendation.

XI.2. FINANCE:(ESD/HSD) Approval of Receipt of Donations to San Rafael City Schools
Quick Summary / Abstract:
The Board will review the donations for approval

Rationale:

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests, and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

Donor Item/Purpose Site Amount/Value
Bahia Vista PTA MPR Audio Visual Package and Installation BV $ 42,362.86
Total $ 42,362.86

 
Financial Impact:

COST/FUNDING SOURCE: Total of general donation: $42,362.86




Recommended Motion:
 Approval of donations

XI.3. PERSONNEL:(ESD/HSD) Approval of Revision of the District’s Sunshine Proposal for Negotiation Interests with the California School Employees Association (CSEA) for the 2018-2019 School Year
Quick Summary / Abstract:

The Board will review the Revision of the District’s sunshine proposal to the California School Employees Association (CSEA) for 2018-2019.


Rationale:

Government Code 3547 requires:

"All proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter, shall be public records."

This agenda item presents for Board discussion and public review and/or comment, the revised proposals from the Districts to open negotiations with the California School Employees Association for the 2018-2019 school year. 

A copy of the revision from the Elementary and High School District is attached.

 
Recommended Motion:

Approval of Revision of the District's sunshine proposal of negotiation interests with the California School Employees Association for the 2018-2019 school year.

Attachments:
REV SRCS Sunshine Items for CSEA 18-19
XI.4. PUBLIC HEARING OPEN: EDUCATION SERVICES: (ESD) Approval of Resolution #1819-13 - Sufficient Textbooks and/or Instructional Materials, Elementary District, 2017-2018 and Certification of Compliance with the Instructional Materials Funding Realignment Program for 2018-2019
Quick Summary / Abstract:

A Public Hearing will be held on Resolution #1819-13- Sufficient Textbooks and/or Instructional Materials, San Rafael City Elementary District, 2017-2018. Staff recommends Board approval of the resolution after public review and input.


Rationale:

BACKGROUND:
State of California Education Code sections 60119 and 60420-60424 require school district Boards of Education to determine by resolution that each pupil in each school in the District has, or will have, prior to the end of the fiscal year, sufficient textbooks or instructional materials or both. This sufficiency verification must be made for the four major content areas:  English language arts, Math, Science and History/Social Science. In addition, verification must include a determination of whether each student enrolled in a foreign language or health course has sufficient textbooks or instructional materials that are consistent with the frameworks adopted by the State Board of Education.

In any fiscal year in which the Superintendent of Public Instruction determines that the Base Revenue Limit per ADA increased by at least one percent from the prior year, school districts must comply with the requirements of Education Code 60119 to qualify for State funding for pupil textbooks and instructional incentive funding.

This Education Code section has been in effect since fiscal year 1994-95.  However, school districts were not required to submit a certification of compliance until fiscal year 1997-98 when it was added under State controller’s “Standards and Procedures for Audits of K-12 Local Education Agencies.”

Funding for instructional materials changed with the implementation of the Instructional Materials Funding Realignment Program (IMFRP) in January 2003. Under Education Code Sections 60420-60424, the IMFRP consolidated the funding for instructional materials into one program. The priority is for each student in grades K-12 to be provided with standards-aligned instructional materials in reading/language arts, mathematics, history-social science, science, and foreign language, the last only for middle school students enrolled in foreign language courses. This certification can be made in conjunction with the annual public hearing and resolution required under Education Code Section 60119, which requires a public hearing on a resolution verifying sufficient textbooks.

Instructional materials are defined under Education Code Section 60010(h) as: 

Instructional materials means all materials that are designed for use by pupils and their teachers as a learning resource and that help pupils to acquire facts, skills, or opinions or to develop cognitive processes.  Instructional materials may be printed or non-printed, and may include textbooks, technology-based materials, other educational materials, and tests.” 

The IMFRP requires that districts, charter schools, and county offices of education use the funds to ensure that each pupil is provided with a standards-aligned textbook or basic educational materials by the beginning of the first school term that commences no later than 24 months after those materials were adopted by the State Board of Education.

The certification for grades K-8 must be renewed following a primary state adoption of standards-aligned instructional materials for K-8 in reading/language arts, mathematics, history-social science, science and foreign language.  Materials for grades 9-12 must be renewed following local governing board adoption of standards-aligned instructional materials in any of the above subject areas.

Exhibit A- Resolution #1819-13
Exhibit B- Bahia Vista
Exhibit C- Coleman
Exhibit D- Davidson
Exhibit E- Glenwood
Exhibit F- Laurel Dell
Exhibit G- San Pedro
Exhibit H- Short
Exhibit I- Sun Valley
Exhibit J- Venetia Valley

 
Financial Impact:
BACKGROUND:
Under the Local Control funding Formula (LCFF) The Instructional Materials Fund Realignment Program (IMFRP) has been eliminated and rolled into the LCFF.    A combination of restricted (Prop-20) Lottery and unrestricted funds were used to purchase the instructional materials necessary to meet the needs of the schools and accommodate student growth and changes in class configurations.

Recommended Motion:

Approval of Resolution #1819-13 - Sufficient Textbooks and/or Instructional Materials, Elementary School District, 2018-2019 and Certification of Compliance with the Instructional Materials Funding Realignment Program for 2018-2019 after a Public Hearing is conducted for public input.

Attachments:
Exhibit A - Resolution #1819-13
Exhibit B - Bahia Vista
Exhibit C - Coleman
Exhibit D - Davidson
Exhibit E - Glenwood
Exhibit F - Laurel Dell
Exhibit G - San Pedro
Exhibit H - Short
Exhibit I - Sun Valley
Exhibit J - Venetia Valley
XI.5. ESD PUBLIC HEARING CLOSE
XI.6. PUBLIC HEARING OPEN: Education Services: (HSD) Approval of Resolution #1819-14 - Sufficient Textbooks and/or Instructional Materials, High School District, 2018-2019 and Certification of Compliance with the Instructional Materials Funding Realignment Program for 2018-2019
Quick Summary / Abstract:

A Public Hearing will be held on Resolution #1819-14 Sufficient Textbooks and/or Instructional Materials, San Rafael City High District, 2018-2019. Staff recommends Board approval of the resolution after public review and input.


Rationale:

BACKGROUND: 
State of California Education Code sections 60119 and 60420-60424 require school district Boards of Education to determine by resolution that each pupil in each school in the District has, or will have, prior to the end of the fiscal year, sufficient textbooks or instructional materials or both.

This sufficiency verification must be made for the four major content areas: English language arts, Math, Science and History/Social Science. In addition, verification must include a determination of whether each student enrolled in a foreign language or health course had sufficient textbooks or instructional materials that are consistent with the frameworks adopted by the State Board of Education and the determination of the availability of laboratory science equipment as applicable to science laboratory courses offered in grades 9-12, inclusive.

In any fiscal year in which the Superintendent of Public Instruction determines that the Base Revenue Limit per ADA increased by at least one percent from the prior year, school districts must comply with the requirements of Education Code 60119 to qualify for State funding for pupil textbooks and instructional incentive funding.

This Education Code section has been in effect since fiscal year 1994-95. However, school districts were not required to submit a certification of compliance until fiscal year 1997-98 when it was added under State controller's "Standards and Procedures for Audits of K-12 Local Education Agencies."

Funding for instructional materials changed with the implementation of the Instructional Materials Funding Realignment Program (IMFRP) in January, 2003. Under Education Code sections 60420-60424, the IMFRP consolidated the funding for instructional materials into one program. The priority is for each student in grades K-12 to be provided with standards-aligned instructional materials in reading/language arts, mathematics, history-social science, and science. This certification can be made in conjunction with the annual public hearing and resolution required under Education Code section 60119, which requires a public hearing on a resolution verifying sufficient textbooks.

Instructional materials are defined under Education Code section 60010(h) as:

"Instructional materials means all materials that are designed for use by pupils and their teachers as a learning resource and that help pupils to acquire facts, skills, or opinions or to develop cognitive processes. Instructional materials may be printed or non-printed, and may include textbooks, technology-based materials, other educational materials, and tests."

The IMFRP requires that districts, charter schools, and county offices of education use the funds to ensure that each pupil is provided with a standards-aligned textbook or basic educational materials by the beginning of the first school term that commences no later than 24 months after those materials were adopted by the State Board of Education.

The certification for grades 9-12 must be renewed following local governing board adoption of standards-aligned instructional materials in any of the above subject areas.

Exhibit A- Resolution #1819-14
Exhibit B- Madrone
Exhibit C-San Rafael 
Exhibit D-Terra Linda


 
Financial Impact:
Under the Local Control funding Formula (LCFF) The Instructional Materials Fund Realignment Program (IMFRP) has been eliminated and rolled into the LCFF. A combination of restricted (Prop-20) Lottery and unrestricted funds were used to purchase the instructional materials necessary to meet the needs of the schools and accommodate student growth and changes in class configurations.

Recommended Motion:

Approval of Resolution #1819-14- Sufficient Textbooks and/or Instructional Materials, High School District, 2018-2019 and Certification of Compliance with the Instructional Materials Funding Realignment Program for 2018-2019 after a Public Hearing is conducted for public input.


Attachments:
Exhibit A - Resolution #1819-14
Exhibit B - Madrone
Exhibit C - San Rafael
Exhibit D - Terra Linda
XI.7. HSD PUBLIC HEARING CLOSE
XI.8. BOARD BUSINESS: (ESD/HSD) Discussion of Potential Change to Administrative Regulation 1330 Use of School Facilities per Business and Professions Code 25608
Quick Summary / Abstract:

At the Board President's request, staff will present follow-up information regarding a request from the San Rafael HS Athletic Boosters to hold an October 27, 2018 fundraising event at the SRHS Stadium that would allow alcohol to be served, per the provisions of AB 2073 and Business and Professions Code 25608. 




Rationale:

BACKGROUND
San Rafael City Schools Administrative Regulation 1330 was adopted by the Board of Education on December 12, 2016 . This current Administrative Regulation 1330 §G(7) prohibits the “possession, consumption, or sale of alcoholic beverages” at all times at all district facilities and property.  

The Business & Professions Code § 25608(a)(17) was recently amended to permit the possession and use of alcoholic beverages on and in school facilities during an approved non-school event where students would be prohibited from attending.

The Athletic Boosters from San Rafael High School have expressed an interest in selling alcoholic beverages at fundraisers held on District property.  This discussion was included as an agenda item on the September 17, 2018 Board Meeting.  

CURRENT CONSIDERATIONS
After hearing public comment, and asking a range of questions, the Board President directed staff to collect additional information pertaining to this possible revision. Additional information included but was not limited to; collection of data from the district’s liability carrier, legal opinion and recommendations from the district’s legal counsel, use of district facilities policies, assessment by local law enforcement, experience of those districts in California who have made a revision of this regulation, as well as input and feedback from local education agencies and district partners.

This data has been collected and compiled for Board and community review.

• Marin County Superintendent of Schools/Marin County Public Health Officer
There are no public-school districts in Marin County that have revised this Administrative Regulation.  

In 2015 when the law changed to allow schools to serve alcohol at fundraising events on campus, Marin’s district superintendents discussed the issue. Some districts opted to pass a resolution stating that they would not allow alcohol on campus (Novato, Dixie and Mill Valley). Others indicated that their Board Policies already forbade the practice and they didn’t feel the need to do anything more (Ross Valley, Larkspur, Ross, MCOE, SRCS). 

In September of 2015, Marin County Superintendent of Schools Mary Jane Burke and Dr. Matt Willis, the Marin County Public Health Officer co-authored “Don’t Bring Alcohol to School Campuses.” (Attachment A)

• Other California School District Experience/Impact
Staff was able to identify very few California school districts that had revised their policy to allow alcohol use at non-student events.

One Bay Area District provided the following response:
“We changed our policy to accommodate our county school boards association annual dinner of which one of our board members was president.  We changed the policy back right after the event and agreed to never do it again. There are too many hoops to jump through and it is very restrictive - just not worth it.”

We identified that the Castro Valley Unified School District did change their Administrative Regulation, identifying the district’s art center as the only facility to be used to host events serving alcohol by outside organizations (PTA) for fundraisers.  The district reported that the organization used a licensed bartender and obtained insurance without difficulty.  

• California State Parent Teacher Association 
The CA State PTA discourages local organizations from serving alcohol at their events that are held on school sites.  An attorney from CA PTA advises the local PTA to check with their insurance carrier to see what restrictions, if any, the carrier has with respect to their coverage of accidents that might occur at such events. (Often the insurance companies will not provide coverage.)  Counsel also advises PTA groups to specify and detail the rules and/or limitations established to minimize risks to the district and attendees at such events (e.g., requiring security guards and/or additional insurance, limiting the presence of alcoholic beverages to designated areas, limiting the types of beverages and/or how many drinks can be served at a time, specifying the time period during which alcoholic beverages may be served).

• Keenan and Associates, District’s Liability Carrier
Keenan reports being aware that very few districts allow events on campus, after school hours, that have alcohol beverages available for consumption.

Under the NCR Memorandum of Coverage there is no specific exclusion for these types of events. However, it is extremely important to protect the district and its facilities.  Keenan recommends that any PTA or booster group completes the facilities of use application and provides insurance with $1M occ/$2M agg liability limits, with a liquor liability endorsement, and an additional insured endorsement naming the district.

• San Rafael Police Department 
Police Chief Diana Bishop expressed concern that the grounds of a school would be used as a place where parties involving alcohol would occur.   

The Chief reported that should a local group receive a day use license to serve alcohol, SRPD would be informed by the California Alcoholic Beverage Control.  If the district regulation is changed, SRPD would request early notice of any upcoming event so as to address and review any legal concerns, and/or concerns of city residents.  

The Chief identified that at a minimum, the District must: 

Establish rules and/or limitations to minimize risks to the district and attendees at such events:

  • Requiring security guards and/or enhanced supervision
  • Requirements for additional insurance coverage that would protect the District
  • Specify the time period during which alcoholic beverages can be served
  • Limit the presence of alcoholic beverages to specific designated areas
  • Limit the type of alcoholic beverages 
  • Establish the maximum number of drinks that any individual could purchase and consume

If the Board revises this regulation, SRPD indicates they anticipate that operationally the department could assist the District, yet given this regulation has not been revised and put into effect here in San Rafael and in Marin County, there are likely to be issues or concerns to address – unanticipated consequences. 

• Consideration of Renewed Joint Use Agreement between City of San Rafael and SRCS
Staff has learned that during the 1990’s, San Rafael City Schools and the City of San Rafael had a memorandum of understanding that outlined the provision that the District and the City could use each other’s facilities pro bono.  It is believed that this MOU lapsed due to the poor condition of many SRCS facilities in comparison with the City’s buildings.  

The condition of District’s facilities is significantly improved, having been renovated, replaced, or modernized in the early 2000’s and at the present time with general obligation bond funds.  In addition,  the leadership in both the District and the City has also changed significantly.  

We have an opportunity to revisit an MOU between the District and the City, as it may be mutually beneficial.  A new MOU could identify how school and district parent groups would be able to hold events at Falkirk, and serve alcohol, given the City allows alcohol to be served in this facility.  The City may benefit from having access to various district facilities that may also meet their needs. 

• Neighborhood Homeowners Association
Public comment at the September 17, 2018 Board Meeting included feedback and concerns from the Montecito Area Residents Association (MARA).  This homeowner’s association borders the north side of San Rafael High School.  Concerns expressed included, but were not limited to: the potential impacts with sound; drivers who have been drinking and the dangers of the Mission Ave blind corner; if considered, it should only be on a case by case basis only for groups benefiting district students and schools, not to the benefit of outside groups; the need to consider timing of event for the neighborhood; liability, management procedures, and security measures; and not using the back lot near the neighborhood. 

Additional comments from MARA residents were received since the September 17 Board meeting: 

Could the District approve a permit for an event with alcohol for any entity that desires use of school facilities?  Does State/District approval of an event require that the event be for some purpose that benefits the District? Could any for or non profit entity use or rent the facility for an event that holds no benefit to the District and serve alcohol. 

My concern is that there have been some previous discussions relating to the use of the recreational facilities by other community groups and institutions. It would be a significant departure in the historical use of San Rafael High School to venture into a schedule of providing the facilities to non-District entities allowing for use and opportunity to throw a kegger. 

The District needs to consider that the neighborhood surrounding San Rafael High School has become, over our 45 year residency, an extended part of the campus. School and neighborhood activities become intertwined. The local streets are traveled by students, staff, residents, sports team and visitors. Great care by pedestrians and drivers need be taken to safe guard all because people routinely cross the streets at blind curves, walk and push carriages along the streets where no sidewalks exist, maneuver buses and cars at any point in the thoroughfare, travel at a higher rate of speed when showing off their new driving skills and, particularly unsafe, use the red zone along the curve in front of the gym as a drop off point. 

The growth of automobile use by students results in the use of every neighborhood street parking stall during school hours. This is exacerbated without active direction by the school to promote entry to and use of the parking lot on Third Street. 

As the neighborhood looks forward to the long awaited Management Plan, residents are hoping for the District to take a more active role in recognizing their impact on the neighborhood and adoption of management procedures to recognize and resolve concerns.  Certainly, such procedures become more important when adding alcohol to the mix. 

With regard to the particular action of allowing alcohol consumption on the High School grounds, we would request the Board address District liability for any damage to school or resident property resulting from accidents, potential to expand a policy to allow smoking, vaping or pot at campus events and what thought has gone into the perception that students would have with regard to messages of the ills of drinking, but let’s allow it at their school. 

I would appreciate Board consideration of these comments and recognition that any significant departure from the use of the site for student academic and athletic endeavors would require considerable public review. 


• Alcohol Justice and San Rafael Alcohol and Drug Coalition
  
Jorge Castillo, Advocacy Director of Alcohol Justice and Project Manager for San Rafael Alcohol and Drug Coalition, wrote: 

"The San Rafael Alcohol and Drug Coalition and Alcohol Justice have reviewed the changes in the business and professional code which gives the option of alcohol to be served at non-school events on school property. We found that the law does not exclude the public school serving alcohol or its facility being used to serve alcohol from liability if an incident takes place. When alcohol is served it can lead to violence, assaults, DUI and even death. Statistics show that alcohol is a leasing factor in 40 % of convicted homicides, half of all assaults, and gun violence. 
 
It is important to understand there are substantial protections to licensed establishments that non-licensed alcohol serving events do not have. For example, a licensed establishment is not liable for the actions of an individual or outcomes caused due to the serving of alcohol. Licensed establishments also train servers to identify when people drink in excess and how to handle a violent or sexual assault situation.
 
In our opinion, the school district, the school and the individuals serving alcohol on school property can be held both criminally and civilly liable for outcomes that might lead to the injury or assault of an individual served alcohol or someone injured or assaulted by an individual served alcohol at the event. 
 
From a community perspective, serving alcohol on school property creates another place where families are influenced by alcohol. In a joint report published by The San Rafael Alcohol and Drug Coalition and Alcohol Justice entitled "Marin County's Alcohol Environment: Harms, Cost, Policies & Community Resources" (Attachment D) we found the following:
 
1. Alcohol outlet density rates in Marin County are higher than the state average.
2. Both adult and youth alcohol consumption rates are higher than the state average.
3. Admissions for treatment for alcohol as a primary substance and alcohol related emergency room visits are higher in Marin County than statewide averages.
4.10% of vehicle crashes and 37% of crash fatalities in Marin County are alcohol related.
5. Each year, the estimated economic cost experienced by Marin County is $214.7 million, including $92.2 million in direct cost to government due to alcohol harms.
6. 3% of youth in Marin report getting alcohol at school or school events.
 
Our recommendation, based on our research and experience in the area of alcohol prevention, is that the City of San Rafael reduce the amount of locations that provide alcohol due to the high use rate both by adults and youth, the high incidents of harms and the cost to local government. Alcohol does bring a profit to the people selling the product, however the cost of its use is then transferred to the local government. We encourage the Board of Education to keep current policy in place that does not allow alcohol on campus for any reason.

I have provided a copy of the Marin report as an email attachment. We are available for further discussion on this issue."

In collecting this information, district staff have contacted the Marin County Sheriff’s Department and other community partners.  Staff anticipates that we will be able to provide additional comments and feedback that were not available at the time this board item is being completed. 


RECOMMENDATION
It is recommended that the Board of Education review the data and information included in this board report, seek and receive public comment, identify other questions and concerns, and provide direction to staff as how to proceed. 

Should the Board direct staff to revise this Administrative Regulation, staff will prepare the revision and include it on the October 22, 2018 Board meeting agenda for a first reading.  

Revised board policies and administrative regulations are subject to a first and a second reading so that members of the public have adequate notice to provide comments and feedback prior to the Board acting. 

A second reading of the revised regulation would be placed on the November 13, 2018 agenda for board review and/or approval. 











 
Financial Impact:


Attachments:
Attachment A - MCOE.MarinPubHealth 9.15
Attachment B - Alcohol on Campus -Sample Policies
Attachment C - Keenan Liability Flyer
Attachment D- Alcohol Justice Report
XII. CONFERENCE SESSION
XII.1. Report Out Action from Closed Session
XII.2. Agenda Items for Future Meetings
XII.3. Board Member Reports
XII.4. Superintendent's Activity Report
XIII. READJOURNMENT to Closed Session (if necessary)
XIV. NEXT REGULAR MEETING - October 22, 2018
XV. ADJOURNMENT (and Closed Session Report Out, if necessary): 9:00 P.M. (approximate time)

Published: October 5, 2018, 3:15 PM

The resubmit was successful.