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Regular Meeting - SRCS Board of Education
San Rafael City Schools
April 15, 2019 5:00PM
Central Services - Boardroom 310 Nova Albion Way San Rafael, CA 94903

I. OPEN SESSION/ROLL CALL 5:00 PM
Quick Summary / Abstract:

Board President Greg Knell, Vice President  Maika Llorens Gulati, Trustee Linda M. Jackson, Trustee Rachel Kertz, Trustee Natu Tuatagaloa



II. PUBLIC COMMENT on Closed Session
III. CLOSED SESSION
III.1. ED CODE 35146: Consideration of Confidential Student Matter (ESD) Case #ITR 1819-2Confidential agenda item.
III.2. GOV. CODE 48900: Consideration of Student Expulsion Case # 1819-6 (ESD)Confidential agenda item.
III.3. GOV CODE 54957: Public Employee Discipline/Dismissal/Release (ESD/HSD-1)Confidential agenda item.
IV. RETURN TO OPEN SESSION: 6:00 PM (approximate time)
V. PLEDGE OF ALLEGIANCE
VI. STUDENT BOARD REPORTS
VII. PUBLIC COMMENT ON NON-AGENDIZED ITEMS (Public comment on items that appear on the agenda will be taken at the time the item is addressed by the Board.)
VIII. SPECIAL REPORT
VIII.1. UPDATE: (ESD/HSD): Labor Unions: CSEA, SRTA, SRFT
Quick Summary / Abstract:

That the Board receives updates from district labor leaders: 1) CSEA 2) SRTA 3) SRFT


VIII.2. UPDATE: San Rafael City Schools' Superintendent Search
Quick Summary / Abstract:

A status update will be provided on the search process for a new superintendent.





Attachments:
Supt Search Update
VIII.3. PRESENTATION: EDUCATION SERVICES(ESD/HSD) Report on the Progress of the Continuous Improvement Committee
Quick Summary / Abstract:

Education Services will report on the progress of the Continuous Improvement Committee. 

The PowerPoint presentation can be viewed by clicking Here



IX. CAPITAL FACILITIES PROGRAM CONSENT AGENDA: (ESD/HSD) (All items appearing on the Capital Facilities Program Consent Agenda are approved in one action by the Board. Trustees, staff or members of the public may request that an item be pulled for discussion prior to Capital Facilities Program Consent Agenda approval.)
IX.1. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Modification No. 5 to Independent Consultant Agreement for Inspector of Record (IOR) Services for the Glenwood Multi-Purpose Building Project - David R. Callahan Inspections
Quick Summary / Abstract:

The Board is presented with a Modification No. 5 to the Independent Consultant Agreement with David R. Callahan Inspections for Inspector of Record (IOR) services for the Glenwood Multi-Purpose Project.



Rationale:

As part of the construction oversight process and per Division of State Architect (“DSA”) requirements, San Rafael City Schools is required to provide an IOR for all DSA approved projects. 

Background:

V. Bill Asbell was previously approved by the Board of Education to serve as Inspector of Record (IOR) on the Glenwood Multi-Purpose Building Project on 6/25/2018.  Due to unforeseen circumstances, Mr. Asbell is unable to complete his IOR services for this project and, thus, a replacement IOR is needed. 

Current Considerations:

David R. Callahan submitted a proposal for the remaining IOR services required on this Project.  Mr. Callahan is currently serving as IOR on the San Pedro New Classroom/Administration Project and on the Venetia Valley Increment 2 Project.  His proposal for these additional services was presented on a time and materials basis, with an hourly rate of $100 per hour and is based on a total projected time necessary to complete inspection services for the projects.  The expected time for completion of this project is three (3) months. 

The contract history for inspections services at the Glenwood Multi-Purpose Building Project is below.

 

Object Code

Budget / Contract

BOE Approval

Amount

Site(s) or Project

6220 - Construction Inspections

Budget

 

Original Budget

 

$ 78,000

Glenwood MPR

 

 

 

 

Contract(s)

V. Bill Asbell

6/25/2018

$ 35,941

Total Current Contracts

 

$ 35,941

David R. Callahan Inspections

4/15/2019

$ 10,800

Total Contracts Including This Proposal

 

$46,741

Total Remaining in Budget Item 6220

 

$31,259

 



 
Financial Impact:

The proposed compensation for this service is $10,800, funded from the District Bond Program, under Measure A. 

Budget/SACS Code:

21-9010-0-6220-00-0000-8500-093-000-482 - $10,800



Recommended Motion:

Approval of Modification No. 5 for David R. Callahan for Inspection Services for the Glenwood Multi-Purpose Building Project.



Attachments:
David R. Callahan Modification No 5
Glenwood Budget
Glenwood ES IOR - Callahan (1)
X. CONSENT AGENDA: (All items appearing on the Consent Agenda are approved in one action by the Board. Trustees, staff or members of the public may request that an item be pulled for discussion prior to Consent Agenda approval.)
X.1. BOARD BUSINESS: (ESD/HSD) Approval of Minutes of the Special and Regular Meetings of March 11, 2019, the Regular Meeting of March 25, 2019, and the Special Meeting of March 27, 2019
Quick Summary / Abstract:
Board meeting minutes are presented for approval.
Rationale:

Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended for approval. 


 
Recommended Motion:

Approval of Minutes of the Special and Regular Meetings of March 11, 2019, the Regular Meeting of March 25, 2019, and the Special Meeting of March 27, 2019























































Attachments:
Minutes - March 11, 2019 Regular Mtg
Minutes - March 11, 2019 Special Meeting
Minutes - March 25, 2019 Regular Mtg
Minutes - March 27, 2019 Special Mtg
X.2. PERSONNEL: (ESD/HSD) Approval of New Job Description for Accounting Technician
Quick Summary / Abstract:

The Board is presented with a new job description for Accounting Technician, for review and recommended approval.

Rationale:

Background: Due to changing needs in Business Services, this position replaces the purchasing agent positionUnder the direction of Business Services, this position performs specialized accounting duties in the support of designated funds and accounts including purchase orders, budget transfers, invoicing, attendance and other functions. The Accounting Technician works independently and performs specialized accounting duties in support of designated funds and accounts. This position is a 12 month position, range 44 classified salary schedule.




 
Recommended Motion:

Approval of a new job description for Accounting Technician.

Attachments:
Job Description: Accounting Technician
X.3. PERSONNEL: (ESD) Approval of Elementary School District Personnel, Certificated/Classified
Quick Summary / Abstract:
This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

Rationale:

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.


 
Recommended Motion:

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.


Attachments:
ESD Personnel Actions - REV
X.4. PERSONNEL (HSD): Approval of High School District Personnel, Certificated/Classified
Quick Summary / Abstract:
This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

Rationale:

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. 


 
Recommended Motion:
Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

Attachments:
HSD Personnel Actions - REV
X.5. PERSONNEL (JOINT): Approval of Joint School District Personnel, Certificated/Classified
Quick Summary / Abstract:
This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.

Rationale:

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. 


 
Recommended Motion:
Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

Attachments:
Personnel Action Joint 4.15.19
X.6. PERSONNEL: (ESD/HSD) Approval of Resolution #1819-26 - Resolution to Declare the Week of May 5 - 11, 2019 as Teacher Appreciation Week
Quick Summary / Abstract:

The Board is presented with Resolution #1819-26 for approval, in recognition of May 5 - 11, 2019 as "Teacher Appreciation Week".





Rationale:

BACKGROUND: To celebrate and honor the contributions of teachers in the San Rafael City Schools Elementary and High School Districts in conjunction with the State of California and United States National Teacher Day.

This week is celebrated annually in San Rafael to recognize the consistently high level of work performed by teachers in our Districts. SRCS teachers continue to provide our students with the knowledge and skills essential for life-long learning, responsible citizenship, and fulfillment of their greatest potential, and the Board and District Administration values and recognizes their commitment and excellence.

 
Financial Impact:

Small tokens of appreciation will be purchased from the Human Resources Department budget.



Recommended Motion:

Approval of Resolution #1819-26.



Attachments:
Resolution #1819-26
X.7. PERSONNEL: (ESD/HSD) Approval of Resolution #1819-27 - Resolution to Designate May 19-25, 2019 as Classified Employee Appreciation Week
Quick Summary / Abstract:

The Board is presented with Resolution #1819-27 for approval, in recognition of Classified School Employees Week, May 19-25, 2019.





Rationale:

BACKGROUND: The third full week of May (19th-25th) has been designated as Classified School Employee Week in California by the California School Employees Association and the California State Legislature.

To recognize the event locally and to celebrate and honor the contributions of Classified school support staff in the San Rafael City Schools Elementary and High School Districts, this week is celebrated annually in San Rafael to recognize the consistently high level of work performed by Classified employees in our Districts. Our classified employees continue to display unswerving commitment to our students, schools and communities, and the Board and District Administration are pleased to recognize all of our highly professional classified personnel this week.

District staff and CSEA Local Chapter 341 requests the adoption of the attached Resolution #1819-27.

 
Financial Impact:
Small tokens of appreciation will be purchased from the Human Resources Department budget.

Recommended Motion:

Approval of Resolution #1819-27



Attachments:
Resolution #1819-27
X.8. PERSONNEL: (ESD)Approval of Resolution #1819-28 – Placing Classified Employee on Reemployment List Following Exhaustion of All Available Leaves of Absence
Quick Summary / Abstract:

The Board is presented with Resolution #1819-28 for review and recommended approval.



Rationale:

BACKGROUND: Ramon Guerrero, a Head Custodian I, will have exhausted all available time as of 1/31/2019.  

According to Education Code section 45195, the District must place a classified employee whose available leaves of absence, paid or unpaid, have been exhausted and who is medically unable to assume the duties of his or her position on a re-employment list for thirty-nine (39) months.




 
Recommended Motion:

Approval of Resolution #1819-28 – Placing Classified Employee on Reemployment List Following Exhaustion of All Available Leaves of Absence.




Attachments:
Resolution #1819-28
X.9. FINANCE: (ESD/HSD) Ratification of Warrant Register for Warrants Issued March 1, 2019, through March 31, 2019, by the San Rafael Elementary and High School Districts
Quick Summary / Abstract:

The Board will review the March 2019 warrants for ratification.


Rationale:

BACKGROUND:      
The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:  
Copies of summary warrant registers for all funds from March 1, 2019, through March 31, 2019, are attached. 


 
Financial Impact:
COST/FUNDING SOURCE: Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods. A detailed listing of the monthly warrants is available for viewing in the Business Office, Room 506.

Recommended Motion:

Ratification of March 2019 warrants. 



Attachments:
ESD March 2019 Warrants
HSD March 2019 Warrants
X.10. FINANCE:(ESD/HSD) Approval of Disposal and Transfer of Obsolete Equipment for the San Rafael City School District
Quick Summary / Abstract:

The Board will consider the disposal and transfer of obsolete equipment.




Rationale:

BACKGROUND:
Board Policy 3270 states: 
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."  

CURRENT CONSIDERATIONS

Terra Linda has determined the following list of equipment to be obsolete:

Site Qty Item Serial No. Inventory Tag# Value Reason
TLHS 1 Owens Microscope 637717 31665SRHSD Poor Unrepairable
TLHS 1 Kyowa Microscope 600470 5970SRHSD Poor Unrepairable
TLHS 1 Owens Microscope 637744 5182SRHSD Poor Unrepairable
TLHS 1 Owens Microscope 637740 31728SRHSD Poor Unrepairable
TLHS 1 Owens Microscope 637720 5982SRHSD Poor Unrepairable
TLHS 1 Owens Microscope 637778 5982SRHSD Poor Unrepairable
TLHS 1 Owens Microscope 606762 31719SRHSD Poor Unrepairable
TLHS 1 Owens Microscope 637695 5978SRHSD Poor Unrepairable
TLHS 1 Owens Microscope # missing 31702SRHSD Poor Unrepairable
TLHS 1 Spencer Microscope 235818 31700SRHSD Poor Unrepairable
TLHS 1 Kyowa Microscope 600469 31726SRHSD Poor Unrepairable
TLHS 1 Owens Microscope 637752 5956SRHSD Poor Unrepairable
TLHS 1 Eagle Microscope DMM801 no number Poor Unrepairable

Terra Linda has determined the following list of equipment will be transferred to Davidson and Venetia Valley Science classes:

Site Qty Item Serial No. Inventory Tag# Value Reason Transfer
TLHS 1 Owens Microscope 637782 5931SRHSD Fair No longer use DMS
TLHS 1 Owens Microscope 637701 5984SRHSD Fair No longer use DMS
TLHS 1 Owens Microscope 637786 5983SRHSD Fair No longer use DMS
TLHS 1 Owens Microscope 637736 5923SRHSD Fair No longer use DMS
TLHS 1 Owens Microscope 637773 5918SRHSD Fair No longer use VV
TLHS 1 Owens Microscope 606734 9089SRHSD Fair No longer use VV
TLHS 1 Owens Microscope 606757 9129SRHSD Fair No longer use VV
TLHS 1 Owens Microscope 637779 5976SRHSD Fair No longer use VV
TLHS 1 Owens Microscope 637698 31720SRHSD Fair No longer use VV
TLHS 1 Owens Microscope 606766 31701SRHSD Fair No longer use VV
TLHS 1 Owens Microscope 637739 5941SRHSD Fair No longer use VV


 
Financial Impact:

COST/FUNDING SOURCE: The equipment will be disposed of, transferred, or recycled at no cost to the district.





Recommended Motion:

Approval of the disposal and transfer of equipment.







X.11. FINANCE (ESD/HSD): Approval of Professional Services Agreement with National Demographics Corporation (NDC) for Redistricting Local Jurisdiction Due to Transitioning Governing Board Elections from At-Large to By-Trustee Area Elections
Quick Summary / Abstract:

The Board is presented with a contract with National Demographics Corporation (NDC) for demographic services pertaining to redistricting local jurisdictions, for review and recommended approval.


Rationale:

BACKGROUND:

At the March 16th Board of Trustees Meeting, the Board adopted Resolution # 1849-24 stating the Boards intention to transition to a district-based election system for general municipal election starting in November 2020.

NDC has served hundreds of local governments over the past 39 years. Founded in 1979, NDC has performed work in all regions of the country.

The company is especially well known for its work in local and state government and most recently performed these same demographic services for the City of San Rafael. Since 2002, NDC has established a reputation as the state's leading demographic expert on California Voting Rights Act (CVRA), having performed demographic assessments of potential CVRA liability and/or moves to by-district elections for over 350 jurisdictions. And no company has been responsible for addressing the electoral demographic needs of more local governments, as NDC has districted and/or redistricted well over 200 local school districts, cities, water districts, county boards, and other local districts. This background gives them unmatched expertise in the issues, questions, and decisions jurisdictions face in any discussion regarding the California and Federal Voting Rights Act and related election system choices.

CURRENT CONSIDERATION:

NDC Districting process includes but not limited to the following:

  • Technical Expertise
  • Public Involvement
  • Minority Group Outreach/Partnerships
  • Media Outreach
  • Local Leadership
  • After review of the contract agreement and the various service levels available from NDC, the Board subcommittee recommends NDC perform the base service, six in-person meetings, hardcopy map drawing tools, and the online mapping tool.  Stated prices include all travel, printing (except public participation kits and any large-plot maps), and other anticipated expenses. Timeline of the contract will be established upon approval of the Board.


     
    Financial Impact:

    Cost/Funding Source: The current contract for the above-mentioned services will not exceed $45,000 and the costs will be equally shared between the SRESD and SRHSD.

    01-0000-0-5840.00-0000-7110-700-280-000

    Recommended Motion:

    Approval of contract with National Demographics Corporation

    Attachments:
    National Demographics Corporation (NDC)
    X.12. EDUCATION SERVICES: (ESD/HSD) Approval of Resolution 1819-25 in Support of the State Board of Education's English Learner Roadmap and Proposition 58
    Quick Summary / Abstract:

    The Board is presented with a resolution in support of the State BOE's English Learner Roadmap and Prop. 58, for recommended approval. 

    Rationale:

    BACKGROUND:

    In July 2017 the California State Board of Eeudation adopted a historic new English learner education policy, the English Learner Roadmap. The Roadmap offers a vision and direction for English learner (EL) education that sets California on a new course that views the education of English learners as a system-wide responsibility, recognizes the need to provide EL students with a rich and challenging curriculum from early childhood to grade 12, and respects the value of English learners primary language and culture. 

    The Roadmap is not an additional policy, but acts as an overarching connector that provides guidance on how disparate elements in California's existing English learner education policies relate to each other in a coherent and comprehensive approach. When implemented in counties and school district, the Roadmap holds promise of greater success for California's English learners. 

    All public schools are requried to provide English learners with instruction that promotes their fluency in the English language and provides access to the same subject mater content as their peers. An education that results in English lanauge fluency and academic achievement in the full range of subjects that is on par with their fluent English peers, is particularly important in California, where nearly a quarter of K-12 public school students are English learners. California public schools serve 1.4 million English learners: one-third of the nation's total. 

     On November 8, 2016, Proposition 58 passed by an overwhelming 73.5 percent of California voters, overturning the 1998 Proposition 227 which limited district options for the instruction of English learners. Proposition 58 places the decision of how to educate English learners back in the hands of county offices of education, school districts, schools, and communities. 




     
    Financial Impact:

    None. 

    Recommended Motion:

    Adoption of Resolution 1819-25.

    Attachments:
    Resolution 1819.25
    X.13. EDUCATION SERVICES: (HSD) Approval of Overnight Field Trip for Terra Linda High School's MarinSEL Students to Participate as Cabin Leaders at Walker Creek Ranch, May 14-17, 2019
    Quick Summary / Abstract:

    This item presents an overnight field trip for Terra Linda High School's MarinSEL students to participate as cabin leaders at Walker Creek Ranch, May 14-17, 2019, for recommended approval.

    Rationale:

    Background:  Board Policy 6153: Instruction: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience.  School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. 

    Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee.  The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Deputy Superintendent or designee. 

    No field trip shall be authorized if any student would be excluded from participation because of lack of sufficient funds.

    Current Consideration: Approval of overnight field trip for Terra Linda High School's MarinSEL students to participate as cabin leaders at Walker Creek Ranch, May 14-17, 2019.

    On May 14, 2019, approximately 31 MarinSEL students from Terra Linda High School along with two teachers and 7-10 parent chaperones will travel by car to Walker Creek Ranch and return on the afternoon of May 17, 2019. MarinSEL sophomores will lead cabins of 5th graders from Dixie District in camp activities, environmental education, and general leadership experiences. The MarinSEL student objective will be in both leading and modeling best practices for students as well as instructing and sharing environmental knowledge and skills as part of  the MarinSEL program. Accommodations will be provided by Walker Creek Ranch. Each student will have their own bed and no water activities will be allowed.



     
    Financial Impact:

    There is no financial impact to the District.

    Recommended Motion:

    Approval overnight field trip for Terra Linda High School's MarinSEL students to participate as cabin leaders at Walker Creek Ranch, May 14-17, 2019.


    X.14. EDUCATION SERVICES: (HSD) Approval of Overnight Field Trip for San Rafael High School's Hiking Class to Big Basin State Park, California on May 3-5, 2019
    Quick Summary / Abstract:

    This item presents an overnight field trip for San Rafael High School's Hiking Class to Big Basin State Park, California on May 3-5, 2019, for review and recommended approval.


    Rationale:

    Background:  Board Policy 6153: Instruction: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience.  School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. 

    Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee.  The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Deputy Superintendent or designee. 

    No field trip shall be authorized if any student would be excluded from participation because of lack of sufficient funds.

    Current Consideration: This agenda item presents for Board approval, San Rafael High School Night PE/Hiking class to participate in an educational field trip to Big Basin State Park. The objectives of this trip is for the student’s to see Big Basin State park, to learn and execute the essentials of camping, to go on several hikes throughout the park, to learn historical aspects of the park, and to participate in several educational programs that the park offers.

    On Friday, May 3, 2019 approximately 22 students from the hiking PE class accompanied by head teacher Jessica Redding, along with two other SRHS teachers, and seven - ten parent chaperones will leave from SRHS in private vehicles to Big Basin State Park. The group will return to San Rafael High on Sunday, May 5, 2019.

    The class will be camping at Basin Campground. Sleeping accommodations will be single sex tents 4-6 students per tent with an adult chaperone at each tent. Each student will have their own bed. The students will not be doing any swimming.  

    No student will be excluded from participation because of lack of sufficient funds. 

     
    Financial Impact:

    There is no financial impact to the District. Cost of this trip is to be covered by the site hiking account.

    Recommended Motion:

    Approval of the overnight field trip for San Rafael High School's Hiking Class to Big Basin State Park, California on May 5-3, 2019.


    X.15. EDUCATION SERVICES: (HSD) Approval of Out-of-State Travel for San Rafael HS Teachers to Attend the AVID Summer Institute in Seattle, Washington on July 1-3, 2019
    Quick Summary / Abstract:

    This item presents an item for out-of-state travel for San Rafael HS teachers to attend the AVID Summer Institute in Seattle, Washington on July 1-3, 2019, for review and recommended approval.

    Rationale:

    Background Information: AVID Secondary: AVID is a college readiness system designed to increase the number of students who enroll in, and are successful, in four-year colleges. The AVID College Readiness System (ACRS) incorporates three distinct components:  AVID Elementary, AVID Secondary (Academic Elective) and AVID for Higher Education. Each component addresses the specific needs of students to help bridge the path from elementary school through higher education completion.  AVID ensures that it is on the cutting edge relative to instructional strategies, support and training, and all curriculum is common core aligned. 

    Summer Institute is AVID's annual professional learning event for AVID members. More than 39,000 new and veteran educators come each year, to learn the latest in AVID methodologies and strategies to successfully implement AVID in their schools. 

    Current Consideration: San Rafael HS teachers anticipated to attend the AVID Summer Institute are Lauren Levy, Kristen Wright, and two teachers to be named. Approval of out-of-state travel for San Rafael HS teachers to attend the AVID Summer Institute in Seattle, Washington on July 1-3, 2019.

     
    Financial Impact:

    Cost of registration is $825 per teacher to be covered by Education Services.
    01-0000-0-5200.83-1000-2140-700-240-000

    Cost of travel to be covered by site Title I funds is estimated at $2,000.

    Recommended Motion:

    Approval of out-of-state travel for San Rafael HS teachers to attend the AVID Summer Institute in Seattle, Washington on July 1-3, 2019.

    X.16. BOARD BUSINESS: (ESD/HSD) Adoption of Resolution 1819-30 in Support of Funding for Schools and Communities Act
    Quick Summary / Abstract:

    The Board is presented with a resolution in support of the passage of the California Schools and Local Communities Funding Act on the November 2020 ballot, for recommended approval. 

    Rationale:

    BACKGROUND:
    California is the 6th largest economy in the world, yet it ranks near the bottom: 45th nationally in the percentage of taxable income spent on education, 41st in per-student funding, 45th in student–teacher ratios and 48th in student–staff ratios. Schools in California are funded at roughly $1,961 per student less than the national average.

    The Local Control Funding Formula (LCFF), state funding for K-12 schools has only this year recently returned to levels predating the Great Recession of 2007.

    In October 2018, the California Schools and Local Communities Funding Act qualified for the November 2020 ballot. This is the first commercial property tax reform initiative to qualify for the ballot in 40 years.  Passage of the California Schools and Local Communities Funding Act in November 2020 would close California’s corporate property tax Loophole while protecting homeowners, residential renters, agricultural land, and small businesses; restoring approximately $11 billion for schools, community colleges and other vital community services.

    CURRENT CONSIDERATION:
    By passing this resolution, the Board will join a statewide coalition that includes among other organizations, the California Federation of Teachers, the League of Women Voters of California, and school districts across the state in the efforts for increased funding of our schools and local communities.




     
    Financial Impact:

    None.

    Recommended Motion:

    Adoption of Resolution 1819-30.

    Attachments:
    Resolution 1819-30
    XI. DISCUSSION/ACTION SESSION
    XI.1. EXPULSION HEARING: (HSD) An Administrative Panel Hears Recommended Expulsion Cases and Then Makes Recommendations to the Board to Expel or Not to Expel. The Following Cases Have Been Heard.
    Quick Summary / Abstract:

    The Board will consider upholding the  panel's recommendation that student Case # 1819-6 have suspended enforcement of the expulsion with the possibility of an expunged record should the student adhere to rehab plan.  Term of expulsion is through December 2019.  
     










    Recommended Motion:

    Uphold the panel's recommendation.

    XI.2. BOARD BUSINESS: (ESD) Consideration of Interdistrict Transfer Appeal
    Quick Summary / Abstract:

    The Board will consider upholding the superintendent's designee's recommendation to deny Interdistrict Transfer Appeal for Student Case # ITR-1819-2










    Recommended Motion:




    XI.3. FINANCE:(ESD/HSD) Approval of Receipt of Donations to San Rafael City Schools
    Quick Summary / Abstract:
    The Board will review the donations for approval

    Rationale:

    Board Policy 3290 Section 1.1 states:

    “The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests, and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

    The following donations were received for the San Rafael City Schools District, as follows:

    Donor Item/Purpose Site Amount/Value
    Christopher Lee Morrison Field Trip Transportation San Pedro $ 1,000.00
    Iron Springs Pub & Brewery Give Back Night Donation San Pedro $ 134.00
    Raymond & Martha Meader Autism Steam Roller Gr. 2-5 SDC Venetia Valley $ 618.00
    Morris T Beazley Field Trip Transportation San Pedro $ 100.00
    Robert E. Davisson Field Trip Transportation San Pedro $ 100.00
    Jaison Laney 75" Flat Screen TV DMS $ 2,500.00
    Total $ 4,452.00

     
    Financial Impact:

    COST/FUNDING SOURCE: Total of general donation: $4,452




    Recommended Motion:
    Approval of donations

    XI.4. CAPITAL FACILITIES PROGRAM: (ESD/HSD) Proposition 39 Energy Efficiency Projects: Approval of Resolution 1819-29 to Enter into an Energy Service Contract for District-wide Energy Management System
    Quick Summary / Abstract:
    The Board is presented with Resolution 1819-29 to authorize SRCS to enter into an energy service contract under the provisions of Government Code 4217.12(a)(1).  


    Rationale:

    SRCS has received Proposition 39 funds for energy savings projects and is initiating work to implement these projects.

    BACKGROUND:

    SRCS has an Energy Efficiency Expenditure Plan approved by the California Energy Commission.  Each of the SRCS sites has identified energy efficiency projects, including electrical lighting retrofits, mechanical systems efficiency upgrades, Energy Management System, and renewable energy systems.

    In accordance with Government Code 4217.10 et. seq. the SRCS may enter into an energy service contract to construct energy efficiency projects when the cost of the work is less than the anticipated marginal cost to SRCS of the energy that would have been consumed without the project.   The procedures under Government Code 4217.10 et. seq. allows SRCS to utilize a Request for Proposal and price/qualifications selection process for a design-build Contractor. 

    CURRENT CONSIDERATIONS:

    Capital Improvements Team prepared a Request for Proposals for the District-wide Energy Management System Project issued on January 23, 2019.  Proposals were received on February 23, 2019.  Two responsive proposals were received from AirTeks, Inc. and Syserco, Inc.  The firms provided an energy savings analysis confirming that the projects meet the energy savings requirements of Government Code 4217.10 et. seq. Both firms are highly qualified, and each has a unique Energy Management System.  After reviewing and scoring proposals in accordance with the evaluation criteria in the RFP, and after completing interviews with each firm, Capital Improvements staff and the Director of Maintenance are recommending Syserco, Inc. One key factor is that this firm has SRCS mechanical systems at multiple sites already being controlled and therefore SRCS would have a single, more robust and updated system in place.  Capital Improvements Team conducted a post-bid interview and confirmed the firm’s inclusion of all required schools and units to be controlled as a part of the Energy Management System.  



     
    Financial Impact:
    $467,311.  Funded by Proposition 39 Energy Efficiency funds and with funding from the Measure A and Measure B Bond.

    Recommended Motion:

    Approval of Resolution 1819-29 authorizing the SRCS to enter into an Energy Service Contract with Syserco, Inc. for the District-wide Energy Management System project and authorize expenditure of Proposition 39 Energy Efficiency funds and limited funds from the Measure A and Measure B Bonds.



    Attachments:
    District-wide Energy Management Board Resolution (Gov Code 4217.00 Prop 39) 4-15-19
    XI.5. REVISION: BOARD BUSINESS (ESD/HSD) Approval of First Reading with Request to Waive the Second Reading of Revisions to Board Policy and Administrative Regulation 1312.3 Uniform Complaint Procedures
    Quick Summary / Abstract:

    The Board  is presented with revisions to Board Policy and Administraive Regulation 1312.3 UCP,  and is requested to waive a second reading and approve. 





    Rationale:

    BACKGROUND: 
    Board Policy and Administriave Regulation 1312.3 Uniform Complaint Procedures are being updated based on recommended language from CSBA to reflect new laws authorizing the use of uniform complaint procedures (UCP) to resolve allegations of noncompliance with accommodations for pregnant and parenting students (AB 2289), the development and adoption of an LCFF budget overview for parents/guardians (AB 1808), the development of a school plan for student achievement (AB 716), and specified educational rights of migrant students and immigrant students enrolled in a newcomer program (AB 2121).

    The Policy also updates section on "Non-UCP Complaints" to reflect new law (AB 1808) which provides that complaints alleging health and safety violations in license-exempt California State Preschool Programs are subject to Williams UCP. The Regulation also updates the section on "Notifications" to more closely reflect the California Department of Education's (CDE) Federal Program Monitoring instrument, deletes section on "District Responsibilities" which duplicates material in other sections, reorganizes section on "Report of Findings" for clarity, and revises the section on "Corrective Actions" to delete item #9 which is not a remedy.

    CURRENT CONSIDERATION: In an effort to expedite updating this mandated policy and regulation for compliance, staff is seeking approval of the revisions presented with a first reading, and waiving the second reading. 



     
    Financial Impact:

    None.


    Recommended Motion:

    Approval to waive second reading, and approve revisions to Board Policy and Administrative Regulation 1312.3 Uniform Complaint Procedures (UCP)



    Attachments:
    1312.3 AR UCP 1st Reading
    1312.3 BP UCP 1st Reading
    XI.6. REVISION: BOARD BUSINESS (ESD/HSD) Approval of First Reading with Request to Waive the Second Reading of: Revisions to Administrative Regulation 1312.4 Williams Uniform Complaint Procedures; Revisions to Exhibit E(1) Notice to Parents/Guardians, Pupils, and Teachers: Complaint Rights; Revisions to Exhibit E(2): Complaint Form: Williams Uniform Complaint Procedures; New Exhibit E(3) Notice to Parents/Guardians, Students, and Teachers: Preschool Complaint Rights; and New Exhibit E(4) Preschool Complaint Form: Williams Uniform Complaint Procedures
    Quick Summary / Abstract:

    The Board  is presented with revisions to Reguation 1312.4 Williams Uniform Complaint Procedures; revisions to Exhibit E(1) Notice to Parents/Guardians, Pupils, and Teachers; revisions to Exhibit E(2): Complaint Form; new Exhibit E(3) Notice to Parents/Guardians, Students, and Teachers: Preschool Complaint Rights; and new Exhibit E(4) Preschool Complaint Form, with a request to waive a second reading and approve. 







    Rationale:

    BACKGROUND: 
    Administrative Regulation 1312.4 is being updated to reflect new law (AB 1808) which authorizes the use of the Williams UCP to resolve allegations of health and safety violations in license-exempt California State Preschool Programs. The Regulation also adds a paragraph authorizing the use of Williams UCP for complaints alleging that a school that serves grades 6-12 and meets a 40 percent student poverty threshold fails to comply with the requirements to stock at least 50 percent of the school's restrooms with feminine hygiene products and to not charge students for such products.

    Exhibit 1 has been revised to add the applicable complaint procedure for the types of complaints listed in the notice.

    Exhibit 2 has been revised to expand the applicability of the complaint form to include complaints alleging the failure to provide feminine hygiene products.

    New Exhibits 3 and 4 provide a notice and complaint form for complaints regarding health and safety in license-exempt preschool programs pursuant to AB 1808.

    All revisions and new exhibits are based on recommended language from the California School Boards Association. 

    CURRENT CONSIDERATION: In an effort to expedite updating this mandated regulation and accompanying exhibits for compliance, staff is seeking approval of the revisions  and new exhibits, as presented with a first reading, and waiving the second reading. 


     
    Financial Impact:

    None.


    Recommended Motion:

    Approval to waive second reading, and approve revisions to AR 1312.4, Exhibits (1) and (2), and new Exhibits (3) and (4)




    Attachments:
    AR 1312.4 Williams UCP 1st Reading
    E(1) 1312.4 Notice Williams UCP 1st Reading
    E(2) 1312.4 Williams UCP Complaint Form 1st Reading
    E(3) 1312.4 Williams UCP Preschool Notice 1st Reading
    E(4) 1312.4 Williams UCP Preschool Complaint Form 1st Reading
    XII. CONFERENCE SESSION
    XII.1. Report Out Action from Closed Session
    XII.2. Agenda Items for Future Meetings
    XII.3. Board Member Reports
    XII.4. Superintendent's Activity Report
    XIII. READJOURNMENT to Closed Session (if necessary)
    XIV. NEXT REGULAR MEETING - April 30, 2019
    XV. ADJOURNMENT (and Closed Session Report Out, if necessary): 9:00 P.M. (approximate time)

    Published: April 5, 2019, 12:16 PM

    The resubmit was successful.