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Regular Meeting - SRCS Board of Education
San Rafael City Schools
July 15, 2019 6:00PM
Central Services - Boardroom 310 Nova Albion Way San Rafael, CA 94903

I. OPEN SESSION/ROLL CALL 6:00 PM
Quick Summary / Abstract:

Board President Greg Knell, Vice President  Maika Llorens Gulati, Trustee Linda M. Jackson, Trustee Rachel Kertz, Trustee Natu Tuatagaloa



II. PLEDGE OF ALLEGIANCE
III. PUBLIC COMMENT ON NON-AGENDIZED ITEMS (Public comment on items that appear on the agenda will be taken at the time the item is addressed by the Board.)
IV. SPECIAL REPORT
IV.1. UPDATE: (ESD/HSD): Labor Unions: CSEA, SRTA, SRFT
Quick Summary / Abstract:
That the Board receives updates from district labor leaders: 1) CSEA 2) SRTA 3) SRFT
IV.2. BOARD BUSINESS (ESD/HSD): Public Hearing – Public Input Session On Draft Trustee Area Boundary Maps
Quick Summary / Abstract:
The Board and the Public are presented with three (3) draft area boundary maps (Green, Purple, and Yellow) for public comment. 
Rationale:

Rationale:

Board members are currently elected in “at-large” elections, where each member is elected by voters throughout the District.  The California Voting Rights Act (“CVRA”) prohibits the use of “at-large” elections in certain circumstances.  “By-trustee-area” elections, in which members are elected by voters in geographical subdivisions of the jurisdiction, are immune from challenge under the CVRA. 

On March 25, the Board adopted Resolution 1819-24 indicating its intent to transition from at-large to by-trustee area elections pursuant to the Elections Code.  The first step in that process was for the Board to hold two public hearings at which members of the public could provide input on the trustee area boundaries before maps were drafted.  The Board held these hearings on April 30 and May 13.

On June 14, the District posted the first draft trustee area boundary maps (Green, Purple, and Yellow) on its website.  This was followed by a community workshop at Bahia Vista Elementary School on June 18.  On June 24, the Board held its first public hearing on the draft trustee area boundary maps.

Tonight, the Board will hold its second public hearing on the draft trustee area boundary maps.  This will be an opportunity for the public to provide comment on the drafts and for the Board to provide direction to the demographer for any revisions they would like to see in the next draft maps. 

Following tonight’s meeting, the District will be holding additional community workshops on the draft trustee area boundary maps.  The next workshops is planned for July 17, at the Venetia Valley Library from 6:30 - 8 pm.  Community members may visit www.srcs.org/trustee-elections to view the schedule, check out the mapping tools, and read FAQs.

 
Financial Impact:
There is no cost associated with this public hearing of draft boundary maps.
Attachments:
1. Green Trustee Area Boundary Map
2. Purple Trustee Area Boundary Map
3. Yellow Trustee Area Boundary Map
NDC SRCS Public Hearing Presentation
V. CONSENT AGENDA: (All items appearing on the Consent Agenda are approved in one action by the Board. Trustees, staff or members of the public may request that an item be pulled for discussion prior to Consent Agenda approval.)
V.2. FINANCE: (ESD) Approval of Addendum #6 to the Contract between San Rafael City Schools and First Student Inc. Transportation Services for the 2019-20 Fiscal Year
Quick Summary / Abstract:

The Board is presented with addendum #6 for consideration and recommended approval.


Rationale:

BACKGROUND: As included in the provisions of the Pupil Transportation Services Agreement executed on July 1, 2015, through 7/31/2020, attached is Addendum #6 for the 2019-20 school year. The adjustments include a contractually allowed 3% escalation factor and 3 additional buses for Wednesday early releases.

2019-20 SCHOOL YEAR First Student agrees to provide the following transportation services:

  • Twelve (12) 66-84 passenger buses for Home-To-School service $501.59 per five (5) hour base per bus per day x 180 days = $1,083,434.40
  • *Three (3) additional buses for Wednesday Early Release service (34 days) and other Minimum Day services (12 days)$154.51 per bus per day x 138 total bus days = $21,322.38

Total estimated cost for the above services = $1,104,756.78

*Early Release and Minimum Day rates are subject to increase if Contractor is unable to utilize the Three (3) additional buses from other current contract customers.




 
Financial Impact:

The total estimated cost for the Home-to-School program and Wednesday Early Release transportation services is $1,104,756.78 for the 2019-20 fiscal year and is within the amount included in the Adopted Budget.

SACS Code:  01-0000-0-5860.00-1110-3600-700-000-000                    $1,104,756.78



Recommended Motion:

Approval of Addendum #6 for 2019-20.



Attachments:
First Student Addendum #6 2019-20
V.3. FINANCE:(ESD/HSD) Ratification of Warrant Register for Warrants Issued June 2019, by the San Rafael Elementary and High School Districts
Quick Summary / Abstract:

The Board will review the June 2019 warrants for ratification.



Rationale:

BACKGROUND:      
The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:  
Copies of summary warrant registers for all funds for June 2019 are attached. 


 
Financial Impact:
COST/FUNDING SOURCE: Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods. A detailed listing of the monthly warrants is available for viewing in the Business Office, Room 506.

Recommended Motion:

Ratification of June 2019 warrants. 


Attachments:
June 2019 ESD Warrants
June 2019 HSD Warrants
V.4. EDUCATION SERVICES: (ESD) Approval of Agreement for Services with National Academy of Athletics for Bahia Vista, Laurel Dell, San Pedro, and Short School for 2019-2020 School Year
Quick Summary / Abstract:

This item presents the Agreement for Services with National Academy of Athletics for Bahia Vista, Laurel Dell, San Pedro, and Short School for 2019-2020 school year, for Board review and approval.



Rationale:

BACKGROUND:  The National Academy of Athletics' (NAofA} Fitness Through FUNdamentals program introduces  elementary and middle  school children  to the world of sports, health and fitness. Students are taught the skills and concepts of a variety of sports, games and exercises. NAofA provides engaging, active and entertaining activities  with  a core curriculum built to develop a healthy interest  in sports and fitness. Furthermore, the NAofA program supports character building, focus, confidence, sportsmanship, and life skills for students.

 CURRENT CONSIDERATION: The National Academy of Athletics will provide weekly P.E. classes in every K-5 classroom at Bahia Vista, Laurel Dell, San Pedro and Short School for the 2019-2020 school year. NAofA will also supply all equipment and supplies required  to conduct  weekly classes.

Bahia Vista (Exhibit A)
Laurel Dell (Exhibit B)
San Pedro (Exhibit C)
Short School (Exhibit D)
 
Financial Impact:

Bahia Vista (Exhibit A) Total: $38,608

 $17,500   01-000-0-5840.00-1511-1000-090-120-00 {LCAP funded}                             

 $21,108   01-9432-0-5840.00-001-1000-090-120-000 {PTA Donation}

 Laurel Dell (Exhibit B) Total:  $23,370                                                                            

 $17,500   01-000-0-5840.00-1511-1000-090-120-00 {LCAP funded}                                   

  $5,870     01-9432-0-5840.00-001-1000-090-120-000 {PTA Donation}

 San Pedro (Exhibit C) Total: $33,744                                                                                        

 $16,244   01-000-0-5840.00-1511-1000-090-120-00 {LCAP funded}                                         

 $17,500   01-9432-0-5840.00-001-1000-090-120-000 {PTA funded) 

Short School (Exhibit D) Total: $11,628                                                                          

 $11,628   01-0000-0-5840.00-1110-1000-097-120-000 {LCAP-funded}  



Recommended Motion:
Approval of Agreement for Services with National Academy of Athletics for Bahia Vista, Laurel Dell, San Pedro, and Short School for 2019-2020 School Year.
Attachments:
Exhibit A - BV
Exhibit B - LD
Exhibit C - SP
Exhibit D -SS
V.5. EDUCATION SERVICES:(ESD) Approval of Agreement for Services with Playworks for Venetia Valley for 2019-2020 School Year
Quick Summary / Abstract:

This item presents the Agreement for Services with Playworks for Venetia Valley for 2019-2020 school year, for Board review and recommended approval.


Rationale:

BACKGROUND: The mission of Playworks  is to improve the health and well-being of children by increasing opportunities for physical activity and safe, meaningful play. Playworks contracts with schools to provide a high-quality, multi-faceted program to accomplish this mission during the school day and after school. Playworks experience is that the effective implementation of play and physical activity programs can have an enormous impact on school climate, making it possible for teachers to focus on their practice and improving students’ experience of and engagement in school. Playworks programming is not a substitute for physical education (PE).

CURRENT CONSIDERATIONS:  Playworks  will provide Venetia Valley with one Program Coordinator  and a Program Manager that are trained by Playworks and receive regular training and supervision throughout the school year. 

Exhibit A





 
Financial Impact:

Total cost of agreement $36,375.00 to be paid from PTA funds. 

Recommended Motion:
Approval of Agreement for Services with Playworks for Venetia Valley for 2019-2020 school year.
Attachments:
Exhibit A
V.6. PERSONNEL:(ESD/HSD/Joint) Approval of Elementary, High School, and Joint District Personnel, Certificated/Classified
Quick Summary / Abstract:

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary, High School and Joint District.




Rationale:

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary, High School and Joint District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.




 
Recommended Motion:

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary, High School and Joint District.



Attachments:
ESD Personnel Actions 07 15 19
HSD Personnel Action REV 7 15 19
Joint Personnel Action 07 15 19
V.7. EDUCATION SERVICES: (ESD) Approval Renewal of Independent Contractor Agreement for Special Services Between San Rafael City Schools and San Pedro Family Center Program and Bay Area Community Resources (BACR) for 2019-2020
Quick Summary / Abstract:

This item presents Renewal of Independent Contractor Agreement for Special Services Between San Rafael City Schools and San Pedro Family Center Program and Bay Area Community Resources (BACR) for 2019-2020, for Board review and recommended approval.


Rationale:

BACKGROUND: Healthy Start was established in 1991 through Senate Bill 620, the Healthy Start Support Services for Children Act, to improve student learning and support families. Healthy Start enhances efforts to close the achievement gap by helping children and their family members gain access to an array of learning supports. While each local Healthy Start is unique, all are designed to do the following:

  • Ensure that each child receives the physical, emotional, and intellectual support that he or she needs — in school, at home, and in the community — to learn well.
  • Build the capacity of students and parents to be participants, leaders, and decision-makers in their communities.
  • Help schools and other child and family-serving agencies to recognize, streamline, and integrate their programs to provide more effective support to children and their families.

The California Department of Education (CDE) administers Healthy Start and awards two-year planning, five-year operational, and seven-year combined planning and operational grants to local education agencies (LEAs).  

CURRENT CONSIDERATION:  It is the purpose of this Independent Contractor Agreement for Services to specify the agreement between San Rafael City Schools and Bay Area Community Resources (BACR) for the purpose of operating a full services Family Center at San Pedro Elementary School during the 2019-2020 school year. (Exhibit A).

 
Financial Impact:

Total amount:  $178, 424.00

Marin  Community Foundation Grant $160,250  01-9463-0-5840.00-1110-2495-095-120-000 

Transportation Grant $14,000  01-9460-0-5840.00-1110-2495-095-120-000

Title III  $3000   01-4203-0-5830.00-1110-2495-095-120-000 

Oral Interpretation $1,174    01-0000-0-24 .00-1511-2495-120-000-000.


Recommended Motion:

Approval of Renewal of Independent Contractor Agreement for Special Services Between San Rafael City Schools and San Pedro Family Center Program and Bay Area Community Resources (BACR) for 2019-2020.


Attachments:
Exhibit A - BACR
V.8. EDUCATION SERVICES: (ESD) Approval of Overnight Field Trip to The Mosaic Project Outdoor School at Camp MayMac in Felton, CA., for Venetia Valley Fourth Grade Students During the Weeks of September 30-October 4, 2019, October 7-11, 2019, and October 14-18, 2019
Quick Summary / Abstract:

This item presents an overnight field trip to The Mosaic Project Outdoor School at Camp MayMac in Felton, CA., for Venetia Valley fourth grade students during the weeks of  September 30-October 4, 2019, October 7-11, 2019, and October 14-18, 2019, for Board review and recommended approval.



Rationale:

Background:The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience.  School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. 

Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee.  The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Assistant Superintendent or designee. 

  • No student will be excluded from participation because of lack of sufficient funds.
  • School-sponsored trips for the purpose of swimming or surfing shall not be approved; this includes private or public swimming pools/hot tubs or spas, water parks, beaches, or any other venue where the sole purpose of the trip is for students to swim, surf, or enter the body of water
  • Each student will need their own bed and have evening supervision. (Hotel roll-away beds and inflatable air mattress is acceptable.)
Current Consideration: 

The Outdoor Project is the The Mosaic Project’s principal program and brings together 4th and 5th grade classes from markedly different communities for a profound week long experience in nature. The evidence-based, social-emotional learning curriculum is designed to address issues of difference, build self-esteem, and inspire inclusion.

This dynamic four-night, five-day experience unites three classes from schools that differ socioeconomically, racially, and ethnically. This immersive, experiential education program places students in diverse groups within a neutral setting and directly addresses issues of difference while building self-esteem and community. Students learn through shared challenges, exciting “gametivities’, honest discussions, and the power of song. Mosaic ensures that the Outdoor Project is an environment where all are welcomed and respected.

Approximately 75 fourth grade students are invited to participate in the Mosaic Outdoor Education program along with the fourth grade teaching staff. Each class will be participating on different weeks. Additional supervision will be provided by the Mosaic Project Outdoor School at an approximate ratio of 1 to 6.

Exhibit A



 
Financial Impact:

Cost of overnight field trip $11,250 to be funded through parent donations. 


Recommended Motion:
Approval of Overnight Field Trip to The Mosaic Project Outdoor School at Camp MayMac in Felton, CA., for Venetia Valley Fourth Grade Students During the Weeks of September 30-October 4, 2019, October 7-11, 2019, and October 14-18, 2019.
Attachments:
Exhibit A
V.9. EDUCATION SERVICES:(ESD) Approval of Renewal of Independent Contractor Agreement for Special Services for the After School Education and Safety Program (ASES) Schools: Bahia Vista, Coleman, Davidson Middle, Laurel Dell, San Pedro, Short and Venetia Valley with Bay Area Community Resources (BACR) for the 2019-2020 School Year
Quick Summary / Abstract:

This item presents the Renewal of Independent Contractor Agreement for Special Services for the After School Education and Safety Program (ASES) Schools: Bahia Vista, Coleman, Davidson Middle, Laurel Dell, San Pedro, Short and Venetia Valley with Bay Area Community Resources (BACR) for the 2019-2020 School Year, for Board review and recommended approval.


Rationale:

BACKGROUND:  Each year, since 2000, SRCS has received After School Education and Safety Program (ASES) grant state funding to operate after-school programs at six schools:  Bahia Vista, Coleman, Laurel Dell, San Pedro, Venetia Valley and Davidson. ASES was recertified in 2006 as part of the larger Proposition 49 funding initiative granted by the state. San Rafael applied for ASES funds to Short School in 2011 and the application was approved. Beginning in the 2016-17 school year, Coleman Elementary was added to the contract with Bay Area Community Resources.

The SRCS Learning and Enrichment Afterschool Programs (LEAP) are coordinated and monitored by Jennifer Lynch. Each participating school has a site coordinator, program leaders and community volunteers. Site coordinators and program leaders are employees of Bay Area Community Resources. The site coordinator's responsibility is to coordinate all aspects of the program. The coordinators are responsible for training, placing and supervising after school program leaders and volunteers, to maintain an accurate budget, to develop quality programming as defined by the CDE and meet attendance goals. These coordinators work closely with site administrators to ensure alignment of the school day programs and the after-school program.

California Education Code sections 8483.7(a)(7) and 8483.75(a)(4) require After School Education and Safety (ASES) programs to obtain a local contribution of cash or in-kind local funds equal to not less than one-third of the total grant amount. The code allows the facilities or space usage to fulfill not more than 25 percent of the required local match. Our collaborative agencies are providing the majority of the in-kind contributions through staffing and materials for this grant, as well as training and technical assistance from site staff.

CURRENT CONSIDERATIONS: This agenda item presents for Board approval of Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR). 

Exhibit A


 
Financial Impact:

Total Program Cost $971,796.00 (Exhibit A)

SRCS $920,349.00

BACR Contribution $20,000

Need to raise trough 2019-20 donations $31,447  

 Cost of services for SRCS not to exceed $920,349.00 to be paid from ASES grant funds 

Summary of Compensation

Exhibit A

$971,796.00

Account Codes

Bahia Vista

Exhibit B

$ 155,806.00

01-6010-0-5140.00-7150-3900-090-242-000

Coleman

Exhibit C

$ 91,754.00

01-6010-0-5140.00-7150-3900-091-242-000

Davidson

Exhibit D

$ 176,922.00

01-6010-0-5140.00-7150-3900-340-242-000

Laurel Dell

Exhibit E

$ 114,247.00

01-6010-0-5140.00-7150-3900-094-242-000

San Pedro

Exhibit F

$ 144,525.00

01-6010-0-5140.00-7150-3900-095-242-000

Short

Exhibit G

$ 112,278.00

01-6010-0-5140.00-7150-3900-097-242-000

Venetia Valley

Exhibit H

$ 124,816.00

01-6010-0-5140.00-7150-3900-092-242-000

Total

$971,796.00





Recommended Motion:

Approval of Renewal of Independent Contractor Agreement for Special Services for the After School Education and Safety Program (ASES) Schools: Bahia Vista, Coleman, Davidson Middle, Laurel Dell, San Pedro, Short and Venetia Valley with Bay Area Community Resources (BACR) for the 2019-2020 School Year.


Attachments:
Exhibit A
V.10. EDUCATION SERVICES:(HSD) Approval of a Memorandum of Understanding between San Rafael City Schools, and the School of Environmental Leadership at Terra Linda High School During the 2019-20 School Year
Quick Summary / Abstract:

This item presents a Memorandum of Understanding between San Rafael City Schools, and the School of Environmental Leadership at Terra Linda High School during the 2019-20 school year. This is a similar contract that has been annually presented for Board approval.

Rationale:

Background: 
The School of Environmental Leadership (SEL) is a "school within a school" located within a comprehensive public high school. The SEL is a project-based, environmentally-focused program that emphasizes development in leadership and 21st-century skills. 

The four-year program is designed to give students increasing ownership and independence over their educational experience. The SEL does this by integrating academics, leadership, development, public speaking, creative arts, technology, engineering, project management, environmental justice, and community service. All of which focus on the "Four C's": Collaboration, Communication, Critical Thinking, and Creativity.

The SEL's flagship school opened in 2011 and is located in Marin County, CA, commonly referred to as MarinSEL. MarinSEL is located within Terra Linda High School in the San Rafael City Schools district in San Rafael, CA. Being a “school within a school” means that MarinSEL students are integrated with the Terra Linda High School community and attend many of the conventional classes that are taught. MarinSEL distinguishes itself by offering an innovative curriculum that builds on the traditional subjects and augments the students’ high school experience.

Current Consideration:  
This MOU states the commitment that the San Rafael High School District and The SEL make to maintaining and ensuring the ongoing success of the MarinSEL "school within a school" at TLHS. Staff recommends the Board approve the Memorandum of Understanding between San Rafael City Schools, and the School of Environmental Leadership at Terra Linda High School during the 2019-20 school year.

 
Financial Impact:
There is no expected financial impact to the district.
Recommended Motion:

Approval of the Memorandum of Understanding between San Rafael City Schools, and the School of Environmental Leadership at Terra Linda High School during the 2019-20 school year.

Attachments:
MarinSEL 2019-20 Budget
MarinSEL 2019-20 MOU
V.11. EDUCATION SERVICES:(ESD/HSD) Approval of School Instructional Minutes and Bell Schedules for 2019-2020
Quick Summary / Abstract:

This item presents the School Instructional Minutes and Bell Schedules for 2019-2020 school year, for recommended approval.


Rationale:

BACKGROUND:  The California Education Code requires that school districts comply with the following instructional minutes time requirements or the number of instructional minutes offered by the districts in 1982-83, whichever is greater, as well as the number of school days each year. 

Grade Level



(A)

Annual Minutes



(B)

Minimum Day Minutes


(C)

Absolute Minimum Day Minutes and Method of Averaging

(D)

Minimum Schooldays of Year


(E)

Minimum Longer year Incentive Funding Schooldays

(G)

Kinder

36,000

180 (240 max)

60 (10-day)

180days

180 days

1-3

50,400

230

170 (10-day)

180 days

180 days

4-8

54,000

240

180 (10-day)

180 days

180 days

9-12

64,800

240

180 (2-day)

180 days

180 days

Education Code

46201 (a) (3)

46111, 46112, 46113, 46115, 46117, 46141

46,114, 46142

41420

46200

CURRENT CONSIDERATIONS:   Each fiscal year, the governing board is asked to approve both the school calendar and the bell (class) schedules. District staff has calculated the instructional days and minutes for each school to ensure compliance with the statutory instructional time and school day requirements. Instructional minutes and bell schedules for each school are attached:

Elementary District:

Bahia Vista (Exhibit A)
Coleman (Exhibit B
Davidson (Exhibit C)
Glenwood (Exhibit D)
Laurel Dell (Exhibit E)
San Pedro (Exhibit F)
Short School (Exhibit G)
Sun Valley (Exhibit H)
Venetia Valley (Exhibit I)

High School District:

Madrone (Exhibit J)
San Rafael High (Exhibit K)
Terra Linda High (Exhibit L)



 
Financial Impact:

The district expects no negative impact to the budget as all school bell schedules are compliant with instructional minutes time requirements.


Recommended Motion:

Approval of School Instructional Minutes and Bell Schedules for 2019-2020 school year.


Attachments:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Exhibit G
Exhibit H
Exhibit I
Exhibit J
Exhibit K
Exhibit L
V.12. FINANCE:(ESD/HSD) Approval of Disposal and/or Transfer of Obsolete Equipment for the San Rafael City School District
Quick Summary / Abstract:

The Board will consider the disposal and/or transfer of obsolete equipment.



Rationale:

BACKGROUND:
Board Policy 3270 states: 
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."  

CURRENT CONSIDERATIONS:

site quanity item serial # asset # value reason
SR 1 hp laptop CNU051213X 007909SRHSD p obsolete
SR 1 hp laptop N/A 008472SRHSD p obsolete
SR 1 eiki projector E6ZB1042 002743srcsd p obsolete
SR 1 hp printer N/A CNGSB36057 p obsolete
SR 1 mac H09200RC6MJ 003697SRHSD p obsolete
SR 1 mac C02NG1LQG3QR 008938DRCSD p obsolete
SR 1 trip lite 2236BY0BP839000389 N/A p obsolete
SR 1 trip lite 2236BY0BP839000605 N/A p obsolete
SR 1 trip lite PS7952 007659SRCSD p obsolete
SR 1 trip lite PS7952 007656SRCSD p obsolete
SR 1 brother U60068M1J486075 001734SRCSD p obsolete
SR 1 hp computer MXL0350LBY 09268SRHSD p obsolete
SR 1 hp computer MXL0350LC4 003736SRHSD p obsolete
SR 1 hp computer MXL04420WL 008043SRHSD p obsolete
SR 1 hp computer MXL0350LC2 003737SRHSD p obsolete
SR 1 hp computer MXL0350LCR 003723SRHSD p obsolete
SR 1 hp computer MXL0350LCX 003759SRHSD p obsolete
SR 1 mac QT93706REXW 002782SRHSD p obsolete
SR 1 apc battery BE750BB N/A p obsolete
SR 1 pioneer ldp N/A 002882SRHSD p obsolete
SR 1 cisco switch FDO1649H1KT N/A p obsolete
SR 1 hp switch TW538SE0VD 008074SRCSD p obsolete
SR 1 boxlight projector G1X01772 006372SRHSD p obsolete
SR 1 epson P94F152411L 008537SRHSD p obsolete
SR 1 brother U63080G2N126114 N/A p obsolete
SR 1 brother U61444E6J473613 N/A p obsolete
SR 1 brother U61444M7J410400 N/A p obsolete
SR 1 brother U61444E7J988565 N/A p obsolete
SR 1 hp computer MXL0350LC0 003734SRHSD p obsolete
SR 1 hp computer MXL0350LCD 003735SRHSD p obsolete
SR 1 epson KM3F863429L N/A p obsolete
SR 1 epson JXJF742813L N/A p obsolete
SR 1 epson KM3F863428L 006309SRCSD p obsolete
SR 1 eiki E65B5827 002746srcsd p obsolete
SR 1 hp computer MXL4281Q6Q 008953SRCSD p obsolete
SR 1 mac W8742DSVX85 004168SRHSD p obsolete
SR 1 hp computer MXL1221P5W 007225SRCSD p obsolete
SR 1 hp computer MXL21419L0 002835SRCSD p obsolete
SR 1 hp computer MXL3161H3C 007804SRCSD p obsolete
SR 1 hp computer MXL51612D2 009405SRCSD p obsolete
SR 1 epson KM3F951716L 008336SRCSD p obsolete
SR 1 epson GY8F640990L N/A p obsolete
SR 1 eki N/A 002749SRCSD p obsolete
SR 1 epson KM3F951728L 008340SRCSD p obsolete
SR 1 brother U60068G1J184104 001317SRCSD p obsolete
VV 1 iMac YM0040NPDWY 006815SRCSD P Obsolete
VV 1 iMac YM0040S9DWY 006810SRCSD P Obsolete
VV 1 iMac YM9500GBDWY 006809SRCSD P Obsolete
VV 1 iMac W86490TSWRQ 004412SRCSD P Obsolete
VV 1 iMac W87150YSWRQ 003182SRCSD P Obsolete
VV 1 iMac W86490S5WRQ 004411SRCSD P Obsolete





 
Financial Impact:
COST/FUNDING SOURCE: The equipment will be disposed of, transferred, or recycled at no cost to the district.



Recommended Motion:
Approval of the disposal and transfer of equipment.

V.13. STUDENT SERVICES: (ESD/HSD) Approval of Contract Between San Rafael City Schools and RaaWee K12 Solutions for Truancy & Dropout Prevention System (TDPS) Software Program
Quick Summary / Abstract:
The Board is presented with a contract for a Truancy & Dropout Prevention System (TDPS) software, for review and recommended Board approval. 
Rationale:

BACKGROUND: Consistent attendance has long been a key predictor of student success. Chronic absenteeism often leads to more significant issues, including dropping out of school.  Addressing chronic absenteeism  is a goal within the SRCS LCAP and a state indicator for progress monitoring. 

Truancy & Dropout Prevention System (TDPS) delivers a workflow-based collaboration and intervention network easily customizable to any District's local environment and procedures. All internal stakeholders view up-to-date status and recommendations on their unique action board. Administrators at the site and District level view up-to-the-minute attendance data in easy to read graphics and trends. The software program streamlines attendance interventions at the site level, providing school administrators and office staff with tools to consistently inform parents/guardians of student attendance issues through emails, letters, and text messages.  The program also provides support tools for scheduling parent conferences with site administrators and a referrals to the School Attendance Review Board (SARB).  The program works in collaboration with Aeries, the District's student information system. 

CURRENT CONSIDERATION:
At the end of 2017-18, the program was previewed by a District stakeholder group which included office staff, site administration, and district administration.  These stakeholders overwhelmingly reported that the program would be of benefit to SRCS in our efforts to improve student attendance.

During 2018-19 the ESD and HSD implemented the software and the ESD staff requested the contract be renewed for 2019-20. The HSD had limited opportunity to implement and utilize the software and a renewal was being questioned. Because the ESD wanted to have this contract renewed and the HSD renewal was in jeopardy, the vendor is offering the HSD a 1 year extension without cost in order to utilize the software with fidelity. After an additional 1 year review of the software the HSD will be able  to determine if a fee based renewal is justified for 2020-21.


 
Financial Impact:

The cost associated will be $35,000 charged to the ESD. Per an agreement with the vendor, the HSD will receive a 1 year trial of the software without cost for 2019-20.

Recommended Motion:

Approval of Contract Between San Rafael City Schools and RaaWee K12 Solutions for Truancy & Dropout Prevention System (TDPS) Software Program. 


Attachments:
RaaWee 2019-20 SRCS Contract
V.14. STUDENT SERVICES: (ESD) Approval of Memorandum of Understanding Between Davidson Middle School and Bay Area Community Resources for Counseling Services During the 2019-2020 School Year
Quick Summary / Abstract:

The Board is presented with an MOU with BACR for services to support the wellness needs of the DMS student community, for recommended approval. 




Rationale:

BACKGROUND:  It is the purpose of this MOU to specify the agreement between BACR and SRCS- Elementary District- for the purposes of supporting counseling services for the 2019-2020 school year through placing one day of BACR pre-licensed staff counselor and one clinical intern at Davidson Middle School.   



 
Financial Impact:

$23,552.00 in Site Based Title I Funds 

Recommended Motion:

Approval of the MOU. 


Attachments:
MOU
VI. DISCUSSION/ACTION SESSION
VI.1. PERSONNEL: (ESD) Presentation and Approval of San Rafael Elementary District's Proposal for Negotiation Interests with the San Rafael Teachers Association (SRTA) for the 2019-2020 School Year
Quick Summary / Abstract:

The Board will review the San Rafael Elementary School District's Proposal for Negotiation interests with the San Rafael Teachers Association (SRTA) for the 2019-2020 school year, for recommended approval. 



Rationale:
Government Code 3547 requires: "All proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter, shall be public records."

This agenda item presents for Board discussion and public review and/or comment, the proposal from the San Rafael Elementary District to open negotiations with the San Rafael Teachers Association (SRTA) for the 2019-2020 school year.


A copy of the proposal from the San Rafael Elementary District is attached as Exhibit A.

 
Recommended Motion:

Approval of the San Rafael Elementary District's proposal for negotiation interests with the San Rafael Teachers Association (SRTA) for the 2019-2020 school year.


Attachments:
District SRTA Sunshine Letter 2019-2020
VII. CONFERENCE SESSION
VII.1. Agenda Items for Future Meetings
VII.2. Board Member Reports
VII.3. Superintendent's Activity Report
VIII. NEXT REGULAR MEETING - August 12, 2019
IX. ADJOURNMENT: 9:00 P.M. (approximate time)

Published: July 11, 2019, 3:04 PM

The resubmit was successful.