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Regular Meeting - SRCS Board of Education
San Rafael City Schools
July 28, 2020 5:00PM
JOIN ZOOM WEBINAR: https://zoom.us/j/91477693811?pwd=eVVTdWNtNWhhNjVLZytCOGZFREt1Zz09 - Passcode: 126799; or by phone: +1 669 900 9128 Webinar ID: 914 7769 3811 Passcode: 126799

I. Due to Executive Order N-29-20, and with the shelter-in-place order to stop the spread of COVID-19, we can no longer offer an in-person meeting location for the community to attend public meetings. San Rafael City Schools is using Zoom Webinar for the July 28, 2020 Board Meeting. ZOOM WEBINAR LINK: https://zoom.us/j/91477693811?pwd=eVVTdWNtNWhhNjVLZytCOGZFREt1Zz09 - Passcode: 126799; or by phone: +1 669 900 9128 Webinar ID: 914 7769 3811 Passcode: 126799 Members of the public will be able to participate in the meeting when public comment is opened and will be able to view and/or hear Board meeting proceedings with the exception of Closed Session. Members of the public will NOT be video displayed during the meeting. Members of the public will remain muted during the meeting unless they indicate they wish to provide public comment when the Board President opens comment, by using the “hand raise” feature (*9) for callers, or by the "hand raise" feature in the Webinar. Participants who are intentionally disruptive during the meeting will be removed by the meeting host. Was edited within 72 hours of the Meeting
II. HOW TO PROVIDE PUBLIC COMMENT: (PLEASE NOTE: Your comment is subject to the same three-minute time limit as in-person spoken comments, with more time allowed if interpreting is required.Comments including profanity, obscenity, or discriminatory language, will be muted or not be read into the record in order to avoid disruption of the public meeting.) FOR CLOSED SESSION ITEMS: Please submit your comments via email to tallyn@srcs.org by 3:00 PM on the day of the meeting or by leaving a message at 415-492-3233 by 3:00 PM on the day of the meeting, to be shared with the Board. To PROVIDE PUBLIC COMMENT: VIA EMAIL: Send email to tallyn@srcs.org by 3:00 PM on the day of the meeting. Add PUBLIC COMMENT to the subject line and indicate which item you wish to address. Your comments will be read verbatim at the appropriate times during the meeting by the Board President or staff. VIA TELEPHONE PARTICIPATION or ZOOM WEBINAR: When the Board President opens public comment, attendees may alert staff that they wish to make comment. By telephone- select *9 to “raise your hand." By Webinar- use the "raise hand" feature. You will be unmuted only when it is time for your comment.Was edited within 72 hours of the Meeting
III. Debido a la Orden Ejecutiva N-29-20, y con la orden de refugio en el lugar para detener la propagación de COVID-19, ya no podemos ofrecer un lugar de reunión en persona para que la comunidad asista a reuniones públicas. Las escuelas de la ciudad de San Rafael están usando la videoconferencia de Zoom para la reunión de la Junta Directiva del 28 de julio de 2020. EL ENLACE DE ZOOM Y LA CONTRASEÑA PARA UNIRSE A ESTA REUNIÓN: https://zoom.us/j/91477693811?pwd=eVVTdWNtNWhhNjVLZytCOGZFREt1Zz09 - Passcode: 126799; or by phone: +1 669 900 9128 Webinar ID: 914 7769 3811 Passcode: 126799 Los miembros del público podrán participar en la reunión cuando se abran las observaciones del público y podrán ver y/o escuchar las actas de las reuniones de la Junta con la excepción de la sesión cerrada. Los miembros del público NO serán exhibidos en video durante la reunión. Los miembros del público permanecerán en estado de silencio durante la reunión a menos que indiquen que desean hacer un comentario público cuando el Presidente de la Junta abre un comentario, utilizando la función de " levantar la mano" (* 9) para las personas que llaman, o mediante la función " levantar la mano" en el seminario web. Los participantes que interrumpan intencionadamente la reunión serán retirados por el moderador de la misma. Was edited within 72 hours of the Meeting
IV. CÓMO HACER COMENTARIOS PÚBLICOS: (POR FAVOR TOME NOTA: Su comentario está sujeto al mismo límite de tiempo de tres minutos que los comentarios hablados en persona, con más tiempo permitido si se requiere interpretación. Los comentarios que incluyan blasfemia, obscenidad o lenguaje discriminatorio, serán silenciados o no serán leídos en el registro para evitar la interrupción de la reunión pública). PARA LOS TEMAS DE LA SESIÓN CERRADA: Por favor, envíe sus comentarios por correo electrónico a tallyn@srcs.org antes de las 3:00 PM del día de la reunión o dejando un mensaje al 415-492-3233 antes de las 3:00 PM del día de la reunión, para ser compartido con la Junta. Para Proporcionar Comentarios Públicos: POR CORREO ELECTRÓNICO: Puede enviar sus comentarios por correo electrónico a tallyn@srcs.org antes de las 3:00 PM del día de la reunión. Agregue 'Comentario Público' a la línea de asunto y indique qué tema desea tratar. Sus comentarios serán leídos literalmente en los momentos apropiados durante la reunión por el Presidente de la Junta o el personal. PARTICIPACIÓN POR TELÉFONO o ZOOM WEBINAR: Cuando el Presidente de la Junta abre el comentario público, los asistentes pueden alertar al personal de que desean hacer un comentario. Por teléfono, seleccione *9 para "levantar la mano". Por Webinar- use la función "levante la mano". Sólo se le va a dejar de silenciar cuando sea el momento de hacer el comentario.Was edited within 72 hours of the Meeting
V. OPEN SESSION/ROLL CALL
Time Certain:
5:00 PM
Speaker:
Maika L. Gulati, President
Quick Summary / Abstract:

Board President Maika Llorens Gulati, Vice President  Linda M. Jackson, Trustee Rachel Kertz, Trustee Knell, Trustee Natu Tuatagaloa




VI. PUBLIC COMMENT on Closed Session (sent via email)
Time Certain:
5:01 PM
Speaker:
Maika L. Gulati, President
VII. CLOSED SESSION
VII.1. GOV. CODE 54957.6: (ESD/HSD) Conference with Labor Negotiator: Name of Agency Negotiator: Jim Hogeboom, Amy Baer Employee Organization/Title: SRFT, SRTA, CSEAConfidential agenda item.
VIII. RETURN TO OPEN SESSION
Time Certain:
6:00 PM
Speaker:
Maika L. Gulati, President
IX. ANNOUNCEMENT OF REPORTABLE CLOSED SESSION ACTION (if necessary)
Time Certain:
6:01 PM
Speaker:
Maika L. Gulati, President
X. APPROVAL OF AGENDA
Time Certain:
6:02 PM
Speaker:
Maika L. Gulati, President
XI. ANNOUNCEMENTS: Board Trustees, Superintendent, Labor Unions: CSEA, SRTA, SRFT
Time Certain:
6:03 PM
XII. NON-AGENDIZED ITEMS- PUBLIC COMMENT (Public comment on items that appear on the agenda will be taken at the time the item is addressed by the Board.)
Time Certain:
6:20 PM
Speaker:
Maika L. Gulati, President
XIII. STAFF REPORTS: (ESD/HSD)
XIII.1. TECHNOLOGY REPORT (ESD/HSD)Was edited within 72 hours of the Meeting
Time Certain:
6:25 PM
Speaker:
Sarah Ashton, CTO
Quick Summary / Abstract:

Chief Technology Officer Sarah Ashton will provide an update regarding our laptop for teacher program as well as our progress towards our 1:1 Chromebook for students and associated internet access efforts.

Rationale:
BACKGROUND: When schools switched to distance learning on March 16, 2020 due to the Coronavirus, efforts immediately began to provide Chromebooks for all students. Chromebook carts that were in place at each school were dismantled, and distribution to students began starting with our high school and middle school students. Eventually we expanded the distribution to elementary students.  At the same time, SRCS began working with the City of San Rafael and the County Library system to provide internet access, and 300 hot spots were ordered to provide families connectivity to the internet.

After school was finished on June 12, 2020, Chromebooks were collected from our graduating seniors and planning began to make sure all new incoming kindergarten students and new students were provided access to a Chromebook and to see if the families have access to the Internet.

This report will provide more detailed information about Chromebook distribution, efforts to provide internet access, including work with Comcast and the Mesh network in the Canal area, as well as the broader efforts from the State Digital Divide Task Force, of which our State Senator Mike McGuire is an active member and with whom we are in close communication.

Last June the district also embarked on a plan to provide laptops to all of our teaching staff members.  Staff were asked through surveys if they would prefer a PC or a MacAir, and these have begun to be distributed to teachers as of this week. Due to the need to provide quality distance learning, teachers must have the technology tools needed to ensure they can provide quality instruction.  This report will also detail how this program is being rolled out.

 
Financial Impact:
$ 388,275 Chromebooks 
$ 27,530 Laptop 1 yr. annual lease
$ 82,686 Hotspots before discounts
$  7,500 Zoom 1 yr.

Total major expenditures to date for technology: $505,991  (included in the total for re-entry expenditures)


Attachments:
19.20 Goals Progress
IT Services Update 7.28.2020
XIII.2. SCHOOL RE-ENTRY: TASK FORCE RECOMMENDATIONS (ESD/HSD)Was edited within 72 hours of the Meeting
Time Certain:
6:40 PM
Speaker:
Jim Hogeboom, Superintendent
Quick Summary / Abstract:

Superintendent Hogeboom and staff will provide an overview of the Re-entry planning process, including recommendations from our three Task Forces, including Safety, Elementary Instruction and Secondary Instruction.  In addition, details regarding how distance learning will be implemented this fall will also be discussed.

Spanish presentation:  https://docs.google.com/presentation/d/1wPbMCukvun5ynkM5hqIryYtL1oehbOaPzD2UuvKaONc/edit?usp=sharing

Rationale:

BACKGROUND: 

In June staff began planning to address the myriad questions that had arisen regarding how school would reopen in the fall, including safety issues, State and County guidelines, schedules, distance learning, and student and staff expectations. Three key Task Forces were established: Safety, facilitated by Rey Mayoral, a retired administrator, Elementary Instruction, facilitated by Elementary Director Stephanie Kloos, and Secondary Instruction, facilitated by Secondary Director Tyler Graff. Parents and students were included with staff on the Safety Task Force, while elementary and secondary teachers and administrators addressed the schedule and teaching issues. Conditions have been changing weekly, with new announcements coming out regularly from the Marin Health and Human Services (MHHS) as well as the State of California. The most significant of these announcements have been the 30-point safety plan released by the MCOE and the MHHS, and the most recent State guidelines from Governor Newsom that stated schools cannot reopen until 14 days after they have come off the State watch list. Keeping up with the constantly changing landscape regarding COVID-19 has been very difficult, and I so appreciate the dedication and commitment of our staff and community for taking time during the summer to develop these recommendations.

SRCS has been negotiating with all three of our labor partners regarding the impact of COVID-19. Classified staff were laid off as a precaution in June, and negotiations continue to bargain the impact of these layoffs and to try and get some flexibility with job duties. Both SRTA and SRFT have given the district detailed specifications for bargaining an MOU to address the dozens of safety issues and concerns that need to be hammered out before we can begin to bring students back in person this fall. Negotiating these MOU’s add another layer of complexity as these will go hand in hand with the Reentry Task Force recommendations. We hope to bring agreed upon MOU’s with both SRTA and SRFT to the Board for approval at the August 3, 2020 Special Board meeting.

CURRENT CONSIDERATION:

All three Task Forces have just completed their recommendations, which will be presented to the Board and which are attached as a PowerPoint.  The Elementary and Secondary Task Forces will continue meeting in August to recommend best practices in distance learning, as well as to recommend guidelines for students, staff and parents so we can improve upon our previous distance learning experiences. We will also be offering our elementary students a full distance learning option for those parents who do not feel safe sending their children back to school at all this fall.

We will provide training and staff development for all teachers prior to the first day of school on August 20 and will continue with professional development throughout the year.  We will also provide opportunities for training for parents as well.

Next steps will be to hold a Town Hall meeting on Thursday, July 30, 2020 at 5:00 to make sure we answer all of the questions that arise from parents and students, and also to receive feedback and suggestions on the recommendations. On August 3, 2020, the School Board will make a final decision on the recommendations, and also hopefully approve the MOU’s with SRTA and SRFT.

 
Financial Impact:
Major expenditures to date below;  does not include hourly pay for Taskforce work and CSEA MOU, PPE's, cleaning chemicals purchased off existing PO's, etc.

$ 388,275 Chromebooks 
$ 27,530 Laptop 1 yr. annual lease
$ 82,686 Hotspots before discounts
$  7,500 Zoom 1 yr.
$ 40,000 Plexiglass need more
$185,000 electrostatic sanitizer, clorox 360, touchless hand sanitizer dispensers, 2 mo. of chemicals
$ 97,800 fencing for DMS and SRHS
$  2,000 touchless thermometers 20 ea.
$  5,660 Food baskets and dollies for delivery needs
$ 18,100 4 ea. Tents delivered
$100,000 tents 26 ea. to be ordered if still available

$953,751 Total

Attachments:
7.28 Re-entry Task Force Board Presentation REVISED
XIV. DISCUSSION/ACTION SESSION
XIV.1. HUMAN RESOURCES (ESD/HSD): Approval of 2020-2021 Declaration of Need for Fully Qualified Educators (K-12)
Time Certain:
8:40 PM
Speaker:
Amy Buster Baer, Asst. Supt.
Quick Summary / Abstract:
Review and approval of the Declaration of Need for Fully Qualified Educators for 2020-2021. 
Rationale:

Background: As a requirement of the California Commission on Teacher Credentialing, San Rafael City Schools is required to have a Declaration of Need submitted. The Declaration of Need predicts our need for temporary, emergency, and/or provisional credentials. In the event that we are not able to recruit, interview, or hire teachers with appropriate credentials, we will have to fill our open position(s) with teachers who will require a temporary or provisional credential. This will be particularly true for specific subject areas like special education, math and science, and with certifications such as CLAD and BCLAD.

This process requires that the District make a good faith recruitment effort, that the District asserts that other certificated persons did not meet specific employment criteria, and that the Board took action to support the Declaration of Need. By law, this action may not be part of a Consent (Routine Business) agenda.

The attached documents, Exhibit A (San Rafael Elementary District) and Exhibit B (San Rafael High School District), are the Declaration of Need forms for the 2020-2021 school year.

The District's objective is to employ highly trained individuals for specific positions while they complete the credential requirements.

 
Financial Impact:
There is no expected financial impact.
Recommended Motion:
Approval of the Declaration of Need for Fully Qualified Educators for 2020-2021.
Attachments:
ESD Decloration of Need
HSD Decloration of Need
XIV.2. REVISION: BOARD BUSINESS (ESD/HSD) Approval of First Reading and Request to Waive the Second Reading to Approve Revisions to Board Bylaw 9220 Board of Education Elections
Time Certain:
8:45 PM
Speaker:
Jim Hogeboom, Superintendent
Quick Summary / Abstract:
The Board is presented with a first reading and request to waive the second reading of revisions to BB 9220 Board of Education Elections, with recommended approval. 
Rationale:

BACKGROUND:

Bylaw 9220 is being updated to be in alignment with current law.  The revision includes language requiring a district to move the date of its board election to be concurrent with a statewide election whenever holding an election on a nonconcurrent date has resulted in a significant decrease in voter turnout, as defined. The Bylaw also reflects law (AB 350) requiring public hearings before and after drawing maps of proposed trustee areas, authorizes districts to permit board candidates to submit candidate statements for electronic distribution,  and requires prospective plaintiffs who allege that the election method violates the California Voting Rights Act to notify the district before filing a complaint. 

Recommended revisions are based on language from the California School Boards Association.

CURRENT CONSIDERATION: Staff believe this is a timely revision given the window for the November 2020 election for the seats of three (3) Board Members runs from July 13, 2020 to 5 p.m. Friday, August 7, 2020 with an extension to Wednesday, August 12, if an incumbent officeholder does not file, and are recommending the Board waive the second reading of this bylaw and approve. 

 
Financial Impact:
None. 
Recommended Motion:
Approval of revisions to BB 9220 Board of Education Elections
Attachments:
9220 BB Revised
XV. APPROVAL OF CONSENT AGENDA (ESD/HSD) (All items appearing on the Consent Agenda are approved in one action by the Board. Trustees, staff or members of the public may request that an item be pulled for discussion prior to Consent Agenda approval.)
Time Certain:
8:55 PM
Speaker:
Maika L. Gulati, President
XVI. CONSENT AGENDA: (ESD/HSD)
XVI.1. BOARD BUSINESS: (ESD/HSD) Approval of Minutes of Regular Meeting of June 22, 2020
Quick Summary / Abstract:
Board meeting minutes are presented for approval.
Rationale:

Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended for approval. 


 
Recommended Motion:

Approval of Minutes of the June 22, 2020 Regular Meeting.








Attachments:
Minutes - June 22, 2020 Regular Mtg
XVI.2. EDUCATION SERVICES: (ESD) Approval of Renewal Agreement between San Rafael City Schools, Davidson Middle School and Newsela for Essentials Subscription License, August 20, 2020 through August 19, 2021
Quick Summary / Abstract:

This item presents a renewal Agreement between San Rafael City Schools, Davidson Middle School and Newsela for Essentials subscription License August 20, 2020 through August 19, 2021 for review and recommended approval.

Rationale:

Background: Newsela is an Instructional Content Platform that supercharges reading engagement and learning in every subject. Newsela is a data base of current events stories tailor-made for classroom use. Indexed by broad theme (e.g. War and Peace, Arts, Science, Health, Law, Money), stories are both student-friendly and can be accessed in different formats by reading level. Use Newsela to differentiate nonfiction reading. 

Current Consideration: Newsela will provide current events articles that match the student reading level, which will assist English Learner students and close the achievement gap with low performing English Learner students in Language Arts. 

This item presents for Board approval of Renewal Agreement between San Rafael City Schools, Davidson Middle School and Newsela for Essentials Subscription License, August 20, 2020 through August 19, 2021.

Exhibit A - Agreement for Services

 
Financial Impact:

The total cost for Essentials Subscription License is $11,000.00 to be paid from site Title I funds.

01-3010-0-5840.00-1511-1000-340-120-000

Recommended Motion:

Approval of the Agreement between San Rafael City Schools, Davidson Middle School and Newsela for Essentials Subscription License August 20, 2020 through August 19, 2021.

Attachments:
Exhibit A
XVI.3. EDUCATION SERVICES: (ESD) Approval Renewal of AVID Excel Services and Products for Davidson Middle School for the School Year 2019-2020
Quick Summary / Abstract:

This item presents the renewal for AVID Excel Services and Products for Davidson Middle School for the School Year 2020-2021, for Board review and recommended approval.

Rationale:

Background: Most long-term English learners (LTELs) indicate that they want to go to college, but without a structured way for teachers and schools to address their specific needs, these students experience gaps in their academic preparation that prevent them from ever entering a college preparatory course of study.

Few educators feel they have the training or resources to meet the needs of their LTELs. With AVID Excel®, middle schools can change the trajectory of LTELs’ lives by accelerating language acquisition, developing academic literacy, and placing them on a path to high school AVID and college-preparatory coursework.

The keys to AVID Excel success is ongoing training and coaching for AVID Excel teachers, district leaders, and content-area teachers focuses on lesson development, diagnostic teaching, and evaluating student progress.  AVID Excel strengthens partnerships between schools and families to promote literacy outside of school and deepen families’ understanding of college and student successes.

Current Considerations:  The AVID Excel program at Davidson Middle School will provide the necessary targeted academic support to Long-Term English learners (LTELs). 

Objectives:  The Avid Excel program is designed to promote academic readiness for LTELs and gives them a clear path to greater high school success. Upon completion of the program, AVID Excel students will be eligible to participate in the AVID College Readiness System.  

Exhibit A – Elementary School District Quote

 
Financial Impact:

The total cost for AVID Excel is $10,345.00 to be paid from LCFF                                                                    

01-0000-0-5200.83-1110-2140-700-240-000

Recommended Motion:

Approval of AVID Excel for Davidson Middle School for the School Year 2020-2021

 

Attachments:
Exhibit A
XVI.4. EDUCATION SERVICES: (HSD) Approval of the High School District California Interscholastic Federation Representatives and Alternate Designees to the League for 2020 - 2021
Quick Summary / Abstract:

This item presents for Board approval the High School District California Interscholastic Federation Representatives and Alternate Designees to the League for 2020-2021.

Rationale:

BACKGROUND:  Board Policy 6145.2 states: "The Board maintains membership in the California Interscholastic Federation (CIF) and the Marin County Athletic League (MCAL) and requires that interscholastic athletic activities be conducted according to CIF and MCAL rules, regulations and policies, except as the Board may direct otherwise.  High School principals shall represent the High School District on the MCAL Board of Managers.  The CIF/MCAL representatives shall report periodically to the Board to ensure that the goals and aims of the District are accurately represented."

CURRENT CONSIDERATIONS:  This agenda item presents for Board approval the selection of regular and alternate designees for CIF Representative to League meetings for San Rafael and Terra Linda High Schools.  CIF stipulations note "If the designated representative is not available for a given league meeting, an alternate designee of the district governing board may be sent in his/her place. League representatives from public schools and private schools must be designated representatives of the school's governing boards in order to be eligible to serve on section and state governance bodies."

The following recommendations are being made for regular representatives and alternate designees as the school's league representative:

San Rafael High School: Regular Representative: Glenn Dennis, Principal, Alternate Designee: Jose De La Rosa, Athletic Director.
                                                                                                                                                                Terra Linda High School:  Regular Representative: Katy Dunlap, Principal, Alternate Designee: Steve Farbstein, Athletic Director.

District: Tyler Graff, Director of Secondary Education

OBJECTIVE:  To provide a regular representative and alternate designees in the event that the regular representative for MCAL league meetings cannot attend. 
 
Financial Impact:
There is no fiscal impact as a result of the selection of regular representatives and alternate designees for MCAL meetings.
Recommended Motion:
Approval of the High School District California Interscholastic Federation Representatives and Alternate Designees to the League for 2020-2021.
Attachments:
Exhibit A
XVI.5. EDUCATION SERVICES: (HSD) Approval of License Agreement for Software from Rosetta Stone for Adult Education from July 1, 2020 through June 30, 2022
Quick Summary / Abstract:
This item presents a License Agreement for Software from Rosetta Stone for Adult Education from July 1, 2020 - June 30, 2022, for Board review and recommended approval.
Rationale:

BACKGROUND: Rosetta Stone Foundations for K-12 (Silver) is a fixed term license for online access to language lessons and solo activities and stories in one of all commercially available languages and all available levels for use on Windows and Mac computers and includes administrator tools and access to all product specific mobile applications for iOS or select Android devices (the "License"). The License includes a digital download of Supplementary Materials for the following languages: English US, Spanish (Latin America), French, and German. Licenses are for named users for a subscription period specified below where all licenses start and end on the same date. Licenses may be transferred to other Authorized End Users during the subscription period. 

CURRENT CONSIDERATION: HSD will be purchasing 100 student licenses and 1 online access to Professional Development for Adult Education from July 1, 2020 through June 30, 2022.

Exhibit A - Agreement with Rosetta Stone

 
Financial Impact:

The total cost of services not to exceed $19,504 plus tax to be paid from Adult Education funds.

11-6391-0-4307.00-4110-1000-700-240-000

 

Recommended Motion:
Approval of License Agreement for Software from Rosetta Stone for Adult Education from July 1, 2020 through June 29, 2022.
Attachments:
Exhibit A
XVI.6. EDUCATION SERVICES: (HSD) Approval of Agreement Between Youth Transforming Justice and San Rafael City Schools for Services at Madrone High School from August 10, 2020 through August 9, 2021
Quick Summary / Abstract:
This item presents the Agreement Between Youth Transforming Justice and San Rafael City Schools for Services at Madrone High School from August 10, 2020 through August 9, 2021, for Board review and recommended approval.
Rationale:

Background: Over the past three years, Madrone has seen an increase in its suspension rate. In order to reduce this trend, we have decided as a staff to implement restorative trauma-informed practices.Through the use of Every Student Succeeds Act (ESSA) funding, Madrone will be able to offer both students and staff this important comprehensive training and create a school culture that is grounded in empathy, compassion, and trust.

Current Considerations: In order to create a stronger school culture and climate, Madrone will contract with Youth Transforming Justice. Many of Madrone students have had negative experiences around school discipline practices and our goal through this contract is to create a restorative model so that both students and staff develop a greater sense of empathy and trust. Madrone students have the opportunity to speak directly to school staff and administration through restorative circles and as a result, they will have a stronger investment in the outcomes. In addition, the Madrone staff will participate in weekly restorative circles, utilize restorative practices tools, and will be provided monthly professional development on how to best create a restorative trauma-informed resiliency producing school culture.

Exhibit A - MOU

 
Financial Impact:

Total cost of agreement $70,000 to be paid from ESSA funds.

01-3182-0-5840.00-3200-2140-700-240-000

Recommended Motion:
Approval of Agreement Between Youth Transforming Justice and San Rafael City Schools for Services at Madrone High School from August 10, 2020 through August 9, 2021.
Attachments:
Exhibit A
XVI.7. SECOND READING: EDUCATION SERVICES: (HSD) Approval of New Courses: Newcomer World History; Spanish for Native Speakers 1-2; Introduction to Computer Science; AP Music Theory; Film Making; Drama 4 Honors; ELD 1A-1B; School of Environmental Leadership Biology; Textbooks: Experience Biology The Living Earth Publisher Savvas Learning Company (formally Pearson); Galleria 1 and 2 Publisher Vista Higher Learning/Santillana; Supplemental Textbooks: There There Publisher Knopf Doubleday Publishing Group; Naked Economics Publisher W.W Norton and Company (previously approved by the Board on 1/13/20)
Quick Summary / Abstract:

This item presents the second reading of new courses and textbooks for Board review and recommended approval.


Rationale:

BACKGROUND: The Secondary Curriculum Advisory Council (SCAC) has reviewed and discussed new course proposals, revised and updated high school courses of study.  Schools are continuing the process of reviewing current course outlines and revising, as appropriate, to align with Common Core and newly updated and/or new versions of textbooks.  All new textbooks have gone through a site review process.

There has been a shift to ensure, whenever possible, that all courses are designed to meet the UC requirements for approval on the A-G list. There is also a shift to not only have schools agree on new courses and textbooks, but as appropriate, to also agree to implement the same course and textbook at all three District high schools.

Current Consideration: Second Reading of New Courses: Newcomer World History; Spanish for Native Speakers 1-2; Introduction to Computer Science; AP Music Theory; Film Making; Drama 4 Honors; ELD 1A-1B; School of Environmental Leadership Biology; Textbooks: Experience Biology The Living Earth Publisher Savvas Learning Company (formally Pearson); Supplemental Textbooks: There There Publisher Knopf Doubleday Publishing Group; Naked Economics Publisher W.W Norton and Company (previously approved by the Board on 1/13/20). 

Exhibit A: SCAC Annual Report, materials include: SCAC Agenda and Notes, Abstract of New Courses of Study, New Course descriptions, New Textbooks, New Supplementary Texts and Materials. 


 
Financial Impact:
Cost permitting, all instructional materials will be funded through a combination of school site, District, and State instructional materials budget.
Recommended Motion:
Approval of new courses and textbooks.
Attachments:
Exhibit A
XVI.8. SECOND READING: EDUCATION SERVICES (ESD/HSD) Approval of Revisions to Board Policy 6179, Supplemental Instruction
Quick Summary / Abstract:

This item presents to the Board and the public the opportunity to review the second reading of revisions to board policy 6179, Supplemental Instruction, for recommended approval.

Rationale:

Background: Policy updated to reflect current law requiring the provision of remedial instruction to students who are recommended for retention or are identified as being at risk for retention. Policy also deletes reference to federal Title I program improvement which is no longer operational, and clarifies that schools identified for comprehensive or targeted school improvement may, but are not required to, offer supplemental instruction.

Current Consideration: The Board and the public have the opportunity to review the second reading and approve of revisions to Board Policy 6179, Supplemental Instruction.

Exhibit A: Board Policy 6179, Supplemental Instruction

 
Financial Impact:

There is no financial impact to the district.

Recommended Motion:

Approval of revisions to Board Policy 6179, Supplemental Instruction.

Attachments:
Exhibit A
XVI.9. EDUCATION SERVICES: (ESD/HSD) Approval of Renewal for AVID College Readiness Systems Services for the High School and Elementary Districts for the School Year 2020-2021
Quick Summary / Abstract:

This item presents a Renewal for AVID College Readiness Systems Services for the High School and Elementary Districts for the School Year 2020-2021, for Board review and recommended approval. 

Rationale:

Background: AVID Secondary: AVID is a college readiness system designed to increase the number of students who enroll in, and are successful, in four-year colleges. AVID ensures that it is on the cutting edge relative to instructional strategies, support and training, and all curriculum is common core aligned.

AVID Model: The AVID model requires that each district has a District Director manages the secondary and elementary programs. At the secondary level, each site is also required to have a Site Coordinator (Designated teacher/coordinator). The District Director oversees the program, certification and data process, and submissions along with providing support to the schools and their teams.  San Rafael City Schools has the required staff in each of these positions. 

Current Consideration: The AVID secondary model has been in place for over 18 years while expanding to now include electives at all grade levels at both San Rafael and Terra Linda High Schools. The high schools continue to expand each year and will again increase AVID enrollment for next year to include more sections at the high schools. Both schools continue to work toward expanding AVID to a schoolwide system in collaboration with the core academic program. In addition, we have AVID programs at Davidson Middle School and Venetia Valley K-12. Although they have relatively new programs compared to our high schools, their programs continue to grow each year.

There are currently two Site Coordinators (Teacher/coordinator) in the secondary program, one at each high school. There is currently one District Director (DD) to support and serve both elementary and high school districts. 

Objectives: AVID is a program that prepares participating students (those who are “in the middle”) to be college ready upon graduation and have the necessary skills to be successful throughout their college education. Mandates and cost for the AVID program are similar for the high school and elementary divisions.

Exhibit A - Elementary School District Quote
Exhibit B - High School District Quote


 
Financial Impact:

The total cost for this AVID contract is $17,152.00 to be paid from LCFF

- Elementary School District: $7,804.00

- High School District: $9,358.00

01-0000-0-5300.83-1110-2140-700-240-000

Recommended Motion:

Approval of Renewal for AVID College Readiness Systems Services for the High School and Elementary Districts for the School Year 2020-2021.

Attachments:
Exhibit A
Exhibit B
XVI.10. EDUCATION SERVICES: (ESD/HSD) Approval of Agreement for Services with Flippen Group, L.L.C., for Capturing Kids' Hearts Professional Development for High School and Middle School Staff at San Rafael High School on August 12- 13, 2020
Quick Summary / Abstract:

This item presents the Agreement for Services with Flippen Group, L.L.C., for Capturing Kids' Hearts Professional Development for High School and Middle School Staff at San Rafael School on August 12- 13, 2020, for Board review and recommended approval.

Rationale:

BACKGROUND: Teachers can’t always control what comes into their classrooms. Capturing Kids’ Hearts shows them how to create high-achieving centers of learning by strengthening students’ connectedness to others through enhancing healthy bonds with their teachers and establishing collaborative agreements of acceptable behavior.

Capturing Kids’ Hearts is a process that is working in thousands of classrooms across the country to provide the strategy and training for teachers and administrators to achieve success in today’s classrooms.

The primary focus of Capturing Kids’ Hearts is to develop healthy relationships between members of a school’s educational community and to teach effective skills that help participants:

  • Develop self-managing classrooms and decrease discipline issues through innovative techniques such as a social contract
  • Decrease challenging behaviors such as disruptive outbursts
  • Utilize the EXCEL Teaching Model™ and reinforce the role of emotional intelligence in teaching
  • Build classroom rapport and teamwork to create a safe, trusting learning environment
  • Develop students’ empathy for diverse cultures/backgrounds
  • Increase classroom attendance by building students’ motivation and helping them take responsibility for their actions and performance

Current Consideration: Approval of Agreement for Services with Flippen Group, L.L.C., for Capturing Kids' Hearts Professional for High School and Middle School Staff at San Rafael High School on August 12- 13, 2020. It is expected that about 30 district staff members will participate.

Exhibit A - Flippen Group Training Agreement

 
Financial Impact:

Cost of contract for services is $24,500 plus $1,500 travel fee, to be paid from HSD ESSA Funds

01-3182-0-5840.00-3200-2140-700-240-000

Recommended Motion:
Approval of Agreement for Services with Flippen Group, L.L.C., for Capturing Kids' Hearts Professional Development for High School and Middle School Staff at San Rafael High School on August 12- 13, 2020.
Attachments:
Exhibit A
XVI.11. EDUCATION SERVICES: (ESD) Approval of Amended License Renewal for Illuminate Education, Inc., DnA Software Services Agreement for Data and Assessment System During 2020-2022 School Years
Quick Summary / Abstract:
This item presents to the Board the Amended License Renewal for Illuminate Education, Inc., DnA Software Services Agreement for Data and Assessment System during 2021-2022 School Years, for review and recommended approval.
Rationale:

BACKGROUND: Last year the Elementary Curriculum Advisory Committee (ECAC), composed of teachers, instructional coaches, and principals from across K-5 sites, completed a thorough review of assessment systems. Illuminate education most clearly met the needs of our teachers and the district. This year we implemented the use of Illuminate assessments and data. The ECAC also spent time refining the assessments to better align with our use of Everyday Math.  As we continue to refine assessments and effectively analyze data the ECAC is recommending the Illuminate platform to administer interim assessments for the next three years.

Illuminate will continue to serve as the benchmarks assessment system that will provide both summative and formative data to teachers and schools to inform instruction. Additionally, the assessment data can be used at the district level to inform next steps with strategic planning. 

CURRENT CONSIDERATION: On June 10, 2019, the Board approved a contract with Illuminate Education, Inc., Dna Software Services Agreement for Data and Assessment System during 2019-2022 school years. This year Education Services will add to the contract services for TK-1 and Middle Schools.

Exhibit A - Illuminate Education, Inc., DnA Software Agreement 7/1/20-6/30/21

Exhibit B - Illuminate Education, Inc., DnA Software Agreement 7/1/21-6/30/22

 
Financial Impact:

Cost of Illuminate Education, Inc Software Services from July, 1 2020 through June 30, 2022.

Year 2: July 1, 2020 - June 30, 2021 $30,418.44

Year 3: July 1, 2021 - June 30, 2022 $32,292.00

To be paid from unrestricted general funds.

01-0000-0-4307.00-1110-1000-700-240-000

Recommended Motion:

Approval of Amended License Renewal for Illuminate Education, Inc., DnA Software Services Agreement for Data and Assessment System During 2020-2022 School Years.

Attachments:
Exhibit A
Exhibit B
XVI.12. EDUCATION SERVICES: (ESD) Approval of Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR) for a Classroom Support/Associate Teacher for PreK-3 Early School Success Initiative at Bahia Vista Elementary School for the 2020-2021 School Year
Quick Summary / Abstract:
This item presents an Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR) for a Classroom Support/Associate Teacher for PreK-3 Early School Success Initiative at Bahia Vista Elementary School for the 2020-2021 School Year, for Board review and recommended approval.
Rationale:

BACKGROUND: The Marin Community Foundation launched a multi-strategy initiative in Marin County aimed at closing the educational achievement gap for all students. One strategy of the initiative is focused on improving educational outcomes of low-income students and students of color through support of school transformation. A second is focused on early success in school, serving students in pre-school through grade 3. A  PreK Associate teacher enhances our preschool program by providing early childhood education services to low-income children below the age of compulsory school attendance and fulfills CSPP state licensing requirements for student to staff ratio.

CURRENT CONSIDERATION: The PreK Classroom Support/Associate Teacher's duties include direct instruction to students, working with parents to discuss the developmental needs of students, collaborating with kindergarten teachers and other early childhood teachers to support children's transition from the early childhood classroom to elementary school, and participating in all P3-ECE professional development.

Exhibit A - Memorandum of Understanding

Exhibit B - Categorical Funded Duty Statement 

 
Financial Impact:

The total cost of services will not exceed $45,276 to be paid from site funds.

MCF $25,276.00 01-9463-0-5840.00-1110-2495-090-120-000 

Title I $20,000 01-3010-0-5840.00-1110-2495-090-120-000                                                            (Categorical Duty Statement attached) 

Recommended Motion:
Approval of Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR) for a Classroom Support/Associate Teacher for PreK-3 Early School Success Initiative at Bahia Vista Elementary School for the 2020-2021 School Year.
Attachments:
Exhibit A
Exhibit B
XVI.13. STUDENT SERVICES: (ESD) Approval of Service Agreement between Kelsey Chandler and San Rafael City Schools to Integrate a Trauma-informed Lens and Support the Social and Emotional Well-being of the Broad San Rafael City Schools Community, and Two Elementary Schools Directly
Quick Summary / Abstract:
The Board is presented with a Service Agreement with Kelsey Chandler to provide coaching and support  to the Elementary community.
Rationale:

BACKGROUND:  In continued response to the COVID-19 pandemic, we have entered into this contractual service agreement with Kelsey Chandler to provide coaching and support to our elementary leadership that will be focused on integrating a trauma-informed lens supporting the social and emotional well being of the SRCS community.

This service agreement will commence on August 1, 2020, and terminate on June 30, 2021.

 
Financial Impact:
The total cost to the Elementary District for this Service Agreement will be $58,500.
Recommended Motion:
Approval of the Service Agreement with Kelsey Chandler.
Attachments:
K.Chandler Service Agreement
XVI.14. STUDENT SERVICES: (HSD) Approval of MOU between Seneca Family of Agencies and San Rafael City High School District to Provide Wraparound Services to a San Rafael City High School District Student in Order to Promote Stabilization
Quick Summary / Abstract:
The Board is presented with a MOU with Seneca Family of Agencies to provide counseling Wraparound services to a San Rafael High School student to promote the student's stabilization.
Rationale:
Seneca will provide Wraparound services that will include Parent Counseling, Social Work Services, Behavioral Intervention, Counseling and Guidance to the student, and unlimited access to a Mobile Crisis Hotline from July 1, 2020 to September 30, 2020.
 
Financial Impact:
The cost for this service will be $3,200 per month, or $9,600 total.
Recommended Motion:
Approval of the MOU with Seneca Family of Agencies.
Attachments:
Seneca MOU
XVI.15. STUDENT SERVICES: (ESD/HSD) Approval of Service Agreement between CoVitality and the Mosaic-Network and San Rafael City Schools to Continue Using the CoVitality App to Improve Social Emotional Strengths and Areas for Growth in the San Rafael City Schools Community
Quick Summary / Abstract:

The Board is presented with a Service Agreement with CoVitality to help the District achieve our social emotional learning and student well-being objectives.


Rationale:

BACKGROUND: In 2019-20 SRCS was able to use CoVitality software to screen over 1,000 of our students to improve social emotional learning capacity, psychological wellness, and overall academic and life success.  This Service Agreement will allow us to continue to move forward in supporting student wellness.

This Service Agreement will cover the 2020-21 school year and serve up to 1656 students.


 
Financial Impact:
The total cost to each District for this Service Agreement is $2,200.50.
Recommended Motion:
Approval of the Service Agreement with CoVitality.
Attachments:
CoVitality Service Agreement
XVI.16. STUDENT SERVICES: (ESD/HSD) Approval of MOU between Youth Transforming Justice and San Rafael City Schools to Establish and Achieve Various Goals and Objectives Relating to Restorative Trauma-Informed Resiliency Education and Discipline Services at San Rafael and Terra Linda High Schools, Davidson Middle School, and Venetia Valley Elementary and Middle School
Quick Summary / Abstract:
The Board is presented with a MOU with Youth Transforming Justice for the development and production of the Restorative Trauma-Informed Resiliency Education and Discipline Services at San Rafael High School, Terra Linda High School, Davidson Middle School, and Venetia Valley Elementary and Middle School.
Rationale:
BACKGROUND:  The District dashboard data has indicated that suspension rates and graduation rates are areas of needed improvement for the District.  The work outlined in this MOU will directly impact suspension rates and aim to keep students in school, which will not only have a positive impact on their social-emotional well-being and overall connectedness, but by keeping students in school, there will be a positive impact on access to educational opportunities and ultimately graduation rates.  This MOU/contract will support positive school climate through peer resource and peer court programs, as well as support with youth substance use.
 
Financial Impact:
The cost of this program will be $100,000 split evenly between the Elementary and High School Districts.
Recommended Motion:
Approval of the MOU with Youth Transforming Justice.
Attachments:
MOU - Youth Transforming Justice
XVI.17. HUMAN RESOURCES: (ESD/HSD/JOINT) Approval of Elementary, High School, and Joint District Personnel, Certificated/Classified
Quick Summary / Abstract:
This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary, High School and Joint District.
Rationale:

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary, High School and Joint District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

 
Recommended Motion:
Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary, High School and Joint District.
Attachments:
ESD Personnel Actions 07 28 20
HSD Personnel Action 07 28 20
Joint Personnel Action
XVI.18. HUMAN RESOURCES: (JOINT) Approval of Renewal of the Master Services Agreement with Frontline Technologies Group LLC. from July 1, 2020 through June 30, 2021
Quick Summary / Abstract:
The Board is presented with a Renewal for Frontline Technologies Group Master Services Agreement for Absence Management and Substitute Placement Services between San Rafael City Schools and Frontline Technologies from July 1, 2020 to June 30, 2021, for review and recommended approval.
Rationale:

BACKGROUND: The Application Service Provider (ASP) system is equipped with advanced Interactive Voice Response (IVR) capabilities as well as internet link, thus guaranteeing access 24 hours a day, 7 days a week, and 365 days a year. The system shall provide secure access on the internet with 2 identifiers for logging on. Internet access shall be in a secure data environment.

The system fully automates employee absence report, substitute placement, and data analysis processes. It is designed for both certificated and classified employees and enables employees to track their own absence history. Site administration and support staff have the ability to easily track and manage all absence information via phone or computer and even receive proactive e-mail communication on status of an opening being filled. Another key advantage of the Frontline Absence Management system is its ability to exchange data with the Marin County Office of Education Fiscal/HR database Quintessential School Systems (QSS) and integration with the Standardized Account Code Structure (SACS) enabling the district to save significant staff time.

The Frontline Absence Management and Substitute Placement Services is implemented as an efficient and cost-saving measure and it has become an important tool for our staff.

 
Financial Impact:

The cost for the total services for 2012-2021 fiscal year will be split between the elementary and high school districts and will be a total of $12,256.26:

ESD: $8,334.26

HSD: $3,922.00

Recommended Motion:
Approval of the renewal agreement.
Attachments:
Frontline Technologies Renewal Agreement
XVI.19. HUMAN RESOURCES: (ESD) Approval of Resolution 2021-1 - Resolution Authorizing Certain Certificated Staff to Teach in a Departmentalized Setting
Quick Summary / Abstract:
The Board is presented with Resolution 2021-1 Authorizing Certain Certificated Staff to Teach in a Departmentalized Setting, for recommended approval.

Rationale:

BACKGROUND: The Marin County Office of Education is assisting the Human Resources Department with making sure all Teachers are placed properly in classrooms according to their Credential(s) received.

This board item presents for Board approval Resolution #2021-1, which authorizes the assignment of a teacher holding a valid credential (other than an emergency permit), to teach any subjects in departmentalized classroom below grade 9, inclusive, provided the requirements of adequate knowledge have been verified under the provisions of Education Code 44256(b).

 
Recommended Motion:
Approval of Resolution 2021-1.
Attachments:
ESD Resolution 2021-1
XVI.20. HUMAN RESOURCES: (ESD) Approval of Resolution 2021-2 - Resolution Authorizing Certain Certificated Staff to Teach in a Departmentalized Setting
Quick Summary / Abstract:
The Board is presented with Resolution 2021-2 Authorizing Certain Certificated Staff to Teach in a Departmentalized Setting, for recommended approval.
Rationale:

BACKGROUND: The Marin County Office of Education is assisting the Human Resources Department with making sure all Teachers are placed properly in classrooms according to their Credential(s) received.

This board item presents for Board approval Resolution 2021-2, which authorizes the assignment of a teacher holding a valid credential (other than an emergency permit), to teach any subjects in departmentalized classes in kindergarten or any grade 1 to 12, inclusive, provided the requirements of adequate knowledge have been verified under the provisions of Education Code 44258.3.


 
Recommended Motion:
Approval of Resolution 2021-2.
Attachments:
ESD Resolution 2021-2
XVI.21. FINANCE: (ESD) Approval of Lease Agreements with Community Action Marin (CAM) for Classroom Space at Old Gallinas, 215 Mision Ave., and San Pedro School July 1, 2020, through June 30, 2023
Quick Summary / Abstract:
The Board will review the Lease Agreements with Community Action Marin (CAM), for recommended approval.


Rationale:

BACKGROUND:

For many, the San Rafael City School District has partnered with Community Action Marin (CAM) to provide space at Old Gallinas for their pre-school and school-age childcare program.  Since then, the District has amended and extended their Facility Use Agreement with Community Action Marin for the same use.  

The District is happy to continue this long relationship and renew three (3) lease agreements.

The District hereby leases to CAM, and CAM hereby hires from the District the premises and facilities known as Old Gallinas, classrooms 1, 2, 3, 5, 6, 7, 8, 10, and the library and office complex, for a total of 12,419 square feet, and located at 251 North San Pedro Road, San Rafael, CA.

Old Gallinas CAM Lease Agreement

Lessee hereby leases from Lessor a portion of the facility known as San Pedro Elementary School., 498 Pt. San Pedro Road, San Rafael, CA 94901 specifically the southeast side of the playing field for (use, hereinafter “Premises”.).  During the term of the Lease, and for any extension, Lessor also grants to Lessee and Lessee accepts a license solely for access to the Premises by Lessee, its employees, day care instructors, agents and clients of the day care program.  Lessee acknowledges that title to the Premises is held by District.  

San Pedro School CAM Lease Agreement

The District hereby leases to CAM, and CAM hereby hires from the District the premises and facilities known as 215 Mission Avenue, comprised of the entire building and playground space including classrooms, offices, bathrooms and storage, for a total of 2800 square feet, and located at 215 Mission Avenue, San Rafael, CA,

215 Mission Ave CAM Agreement


 
Financial Impact:

As rent for Old Gallinas CAM shall pay the District the sum of Thirteen Thousand Two Hundred Thirty Six and Twenty One Cents $13,236,21 per month from July 1, 2020 through June 30, 2021 for a total of $158,834.53 (One Hundred Fifty Eight Thousand Eight Hundred Thirty Four Dollars and Fifty Two Cents) per fiscal year. The payment shall be made in the following manner:  Payable in either one lump sum at the beginning of the Agreement, or in 12 monthly payments due in advance, on the 1st of each month during the term of this Agreement.  The rent shall increase by 3% annually at the beginning of each fiscal year.

For San Pedro School consideration for entering into this Lease, Lessee agrees to pay $1.00 per year on July 1st of each year of the lease term. This lease is for CAM to continue to place their classroom building on the San Pedro campus. 

As rent for the premises 215 Mission Ave CAM shall pay the District the sum of Three Thousand One Hundred Ninety-Seven Dollars ($ 3,197.00) per month from July 1, 2020 through June 30, 2021 for a total of Thirty Eight Thousand Three Hundred and Sixty-Four Dollars ($38,364.00), based upon a rate of approximately $1.141/square foot of leased space. Effective July 1, 2021, through June 30, 2022, the rent shall increase by 3% annually each fiscal year. The payment shall be made in the following manner:  Payable in either one lump sum at the beginning of the Agreement, or in twelve (12) monthly payments due in advance, on the 1st of each month during the term of this Agreement. 







Recommended Motion:
Approval of the Lease Agreements with Community Action Marin (CAM).

XVI.22. FINANCE: (ESD/HSD) Ratification of Warrant Register for Warrants Issued June 2020 by the San Rafael Elementary and High School Districts
Quick Summary / Abstract:
The Board will review the June 2020 warrants for ratification.
Rationale:

BACKGROUND:      
The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:

Copies of summary June 2020 ESD and June 2020 HSD warrant registers for all funds are attached. 

 
Financial Impact:
COST/FUNDING SOURCE: Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods. A detailed listing of the monthly warrants is available for viewing in the Business Office, Room 506.
Recommended Motion:
Ratify the ESD and HSD warrants for June 2020
XVI.23. CAPITAL FACILITIES PROGRAM: (HSD) Approval of Memorandum of Understanding between San Rafael City Schools (“SRCS”) and the City of San Rafael – San Rafael High School Third Street Pedestrian CrosswalkWas edited within 72 hours of the Meeting
Quick Summary / Abstract:

The Board of Education is presented with a Memorandum of Understanding between San Rafael City Schools (“SRCS”) and the City of San Rafael (“City”) Department of Public Works.

The purpose of this Memorandum of Understanding (MOU) is to formalize the collaboration between SRCS and the City on the new pedestrian crossing at San Rafael High School on Third Street (“Third Street Pedestrian Crosswalk Project”). 

Rationale:

Background:

Senior Director, Dan Zaich’s submitted a grant application to the Transportation Authority of Marin’s (TAM) Safe Pathways Project, and the District was awarded $400,000 in late October of 2019. This project proposes an active hybrid beacon pedestrian crossing HAWK beacon (High-Intensity Activated crossWalK) with a staggered Z-crosswalk to increase pedestrian awareness of vehicles as they cross Third St. to Montecito Plaza. SRCS would be responsible for Design and the City of San Rafael would be responsible for construction of the project.

Current Considerations:

In order to memorialize and clearly outline the respective rights, expectations, responsibilities, and obligations of both San Rafael City Schools and the City of San Rafael, a memorandum of understanding (“MOU”) establishes an official partnership between the two parties.  This MOU essentially summarizes that SRCS and the City of San Rafael’s, Department of Public works agree to equally split the cost over and above $400,000. The project is estimated to cost approximately $630,000, inclusive of design fees, construction expenses, and a 12% construction contingency. SRCS’ cost would be paid from the SRHS Site-Wide Budget or the Program Fund B Reserve.

Please note:  DWK legal services reviewed this agreement and provided  legal guidance and recommendations.


 
Financial Impact:

Bids close on Wednesday, July 29, 2020.  Senior Director Dan Zaich will include updated information at that time to outline the specific financial impact.

The project estimated approximate cost is $630,000. The grant from the Transportation Authority of Marin is $400,000, therefore the City and the District will need to split evenly approximately $230,000. The District would be responsible for approximately $115,000 of that amount. SRCS’ cost would be paid from the SRHS Site-Wide Budget or the Program Fund B Reserve.

Recommended Motion:

Approval of the Memorandum of Understanding between San Rafael City Schools (“SRCS”) and the City of San Rafael (“City”).

 

Attachments:
MOU with SRCS and City
XVI.24. CAPITAL FACILITIES PROGRAM: (HSD) Approval of Adjustments to Capital Facilities Program Budgets
Quick Summary / Abstract:

The Board is presented with updated budgets for projects included in the Measure B Capital Facilities Program. 

Rationale:

The Board approved the original site Project Budgets and District-wide Program Budgets in November 2016.  Subsequently, in order to accommodate changes in project costs and revenue assumptions the Board approved updated budgets in June 2017, November 2018, March 2019,  June 2019, November 2019, and May 2020. It is appropriate at this time to consider approval of updated Project Budgets for the Measure B Program.

BACKGROUND: 

The San Rafael HS Air Conditioning Project Phase II will complete remaining work to provide air conditioning, enhanced ventilation and filtration in all classrooms on campus.   The scope of work has increased significantly as reviewed in the companion item on this agenda to approve Amendment 2 to the Facilities Lease with E.F. Brett, Inc., increasing the Guaranteed Maximum Price by $462,084.   A portion of the increased costs can be covered by existing budgeted Construction Contingency.  There is a budget adjustment needed to fund the majority of the increased costs of the SRHS Air Conditioning project.  It is proposed to fund $362,084 of the increased costs by utilizing the Measure B Program Reserve.  The San Rafael HS Summary Budget Worksheet and the Measure B Bond Program Budget Worksheet are attached and reflect these proposed adjustments. 

 
Financial Impact:

For San Rafael High School increased total Project Expenditure Budgets by $362,084.   

Recommended Motion:

Approve adjustments to San Rafael HS Project Budgets and to the Measure B Capital Facilities Program Budget.

Attachments:
SRCS Program Budget
SRHS Project Budget
XVI.25. CAPITAL FACILITIES PROGRAM: (HSD) Approval of Amendment #2 to the Facilities Lease for the San Rafael High School Phase 2 AC Project – E.F. Brett & Company, Inc.
Quick Summary / Abstract:

The Board is presented with Amendment 2 to the Lease-Leaseback Agreements for the San Rafael High School AC Phase 2 Project.

Rationale:

BACKGROUND: 

In accordance with Education Code Section 17406, et seq., the SRCS Board selected the Lease-Leaseback Project Delivery Method for the San Rafael High School AC Phase 2 Project, adopted Best Value Methodology for evaluating proposals received in response to its Request for Qualifications and Proposals (“RFQ/P”) for the High School Projects, and engaged in Lease-Leaseback procurement by issuing the RFQ/P.  The District subsequently received three (3) proposals for the San Rafael High School AC Phase 2 Project, evaluated those in accordance with the adopted Best Value Methodology, and made written findings via a Board-approved Resolution identifying E.F. Brett & Company, Inc. (“E.F. Brett”) as the Best Value for the Project.  The Board approved the Site and Facilities Leases and Pre-Construction Services with E.F. Brett for the San Rafael High School AC Phase 2 Project at its meeting on April 27th, 2020.  Subsequently the Board approved Amendment 1 to the Facilities Lease establishing a Guaranteed Maximum Price (“GMP”) for the project at its meeting of May 26, 2020. 

 

CURRENT CONSIDERATIONS: 

The SRHS Phase 2 Air Conditioning project design and engineering was fast-tracked to ensure submittal to the Division of State Architect in time for construction during summer 2020.  Access to the campus for site investigations was limited by the Shelter in Place Order.  The engineering team utilized as-built drawings for the design work submitted to DSA.  In order to ensure a timely start to the project initial subcontractor bidding took place concurrently with DSA review.  The Board approved the Guaranteed Maximum Price after DSA approval in May.  The final set of DSA approved plans included additional mechanical and electrical requirements which had been incorporated by the engineering team during the review period, but had not been included in subcontractor pricing.  The adjustment to the GMP submitted for approval in Amendment 2 includes revised pricing for significant increased scope of work to provide upgraded electrical service for the new air conditioning systems and numerous revisions to the new mechanical systems. 

It is proposed to utilize $100,000 of the District’s budgeted Construction Contingency for a portion of these costs.  The remaining cost of this additional work is beyond the current budget available for the Phase 2 Air Conditioning project.  It is proposed to fund the remaining $362,084 utilizing the Measure B Program Reserve.  A separate companion item on this agenda is included for this related Program Budget Adjustment.  

 
Financial Impact:

$462,084.  Adjustment to GMP for increased scope of work. Funded by the Measure B Bond. 

Recommended Motion:

Approval of Amendment 2 to the Facilities Lease, including Exhibit C, of the Lease-Leaseback Agreements with E.F. Brett for the San Rafael High School Phase 2 AC Project.

Attachments:
Amendment No. 2 to Facilities Lease SRHS AC II
SRHS AC II Amend 2 to Facilities Lease - Exhibit C
XVI.26. CAPITAL FACILITIES PROGRAM: (HSD) Ratification of Modification No. 6 to Independent Consultant Agreement with A3GEO, Inc. for Supplemental Construction Related Geotechnical Services for Terra Linda High School Commons Project
Quick Summary / Abstract:

Staff seeks ratification from the Board of Education for Modification No. 6 to the Independent Consultant Agreement for A3GEO, Inc. for supplemental construction related geotechnical services for the Terra Linda High School Commons Project.

Rationale:

Construction related geotechnical services are anticipated and broadly budgeted in the program budgets presented to and adopted by the Board of Education.  Staff anticipates, plans and budgets for such services throughout construction.

Background:

On December 12, 2016, the San Rafael City Schools (SRCS) Board of Education (“Board”) approved three (3) firms as a qualified pool to provide Geotechnical services for the San Rafael City Schools Elementary and High School Bond Programs: Miller Pacific Engineering, A3GEO, and Ninyo and Moore. A3GEO, Inc. was approved as the Geotechnical Engineer for Terra Linda High School.  

 

A3GEO previously provided preliminary, design, and some construction-level geotechnical investigation and geologic hazard reports for the Terra Linda High School Student Commons and Gym Projects.  A3GEO provided a proposal for supplemental services to continue to check that the Contractor’s work on the Commons Project is in compliance.

 

Current Considerations:

Supplemental services were needed in order to continue construction related geotechnical engineering services on this project.  Supplemental services will include continued inspections and testing of:  utility installations and backfill; repair work on subgrades for concrete flatwork and AC pavements; AB course testing for AC pavements and concrete flatwork; trash pad subgrade and AB; and, fence post, shade structure and canopy foundations. 

The A3GEO contract history at Terra Linda High School is outlined below:

 

Terra Linda High School Site Wide Budget1

Object Code

Budget/Contract

BOE Approval

Amount

Site(s) or Project

6178

Budget

 

 

$170,000

TLHS Site Wide

Contract(s)

A3GEO Initial Contract – Phase 1 Geotech Services

12/12/2016

$28,994

TLHS Site Wide

A3GEO Modification No. 1 – Supplemental services for buildings

4/26/2017

$40,000

A3GEO Modification No. 2 – Phase 2

1/14/2019

$ 5,949

A3GEO Modification No. 3 – Construction Services for Commons Project

1/28/2019

$49,758

 

 

 

 

 

 

A3GEO Modification No. 4 – Supplemental Recommendations for New Gym

3/9/2020

$5,285

 

 

A3GEO Modification No. 5 – Construction Services for Modernization Project

6/8/2020

$19,310

 

 

Total Current Contracts

 

149,296

 

 

A3GEO Modification No. 6 – Continued Construction Services for Commons Project

7/28/2020

$20,524

 

 

Total Contracts Including This Modification

 

$169,820

 

 

Total Remaining in Budget Item 6178

 

$180

 

 

 

 
Financial Impact:
$20,524.  The proposed cost of this modification to the A3GEO, Inc. contract is within planned budgeting for this type of work and will be funded from the District’s Measure B bond funds.
Recommended Motion:

Ratify Modification No. 6 to the Independent Consultant Agreement with A3GEO for supplemental construction related geotechnical services for the Terra Linda High School Commons Project.

Attachments:
A3GEO Proposal
TLHS Site Wide Budget
XVI.27. CAPITAL FACILITIES PROGRAM: (ESD/HSD) Ratification of Contract Modification No. 6 for Consolidated Engineering Laboratories for Materials Testing and Construction Inspection Services for Venetia Valley Classroom Replacement and San Rafael High School AC Ph II Projects – Consolidated Engineering Laboratories (CEL)
Quick Summary / Abstract:

Staff seeks ratification from the Board of Education for approval of Contract Modification No. 6 for Consolidated Engineering Laboratories (CEL) for materials testing and construction inspection services for the Venetia Valley Classroom Replacement and San Rafael High School Air Conditioning Phase II Projects.

 

Rationale:

District facilities projects must comply with current California Building Codes as regulated by the Division of State Architect (DSA). Plans and specifications approved by DSA for each SRCS project include requirements for testing and inspection of materials.

Background/Current Considerations:

On 10/8/2018, following an extensive Request for Qualifications and Proposals (RFQ/P) process for Materials Testing and Inspections Services, the Board of Education approved a contract with Consolidated Engineering Laboratories (“CEL”) for the Venetia Valley K-8 Replacement Classroom Project.  Materials testing and construction inspection services for such projects is required to be provided by an outside firm with licensed inspectors, engineers, and certified testing facilities and report their results to the Project Inspector of Record (IOR). 

Supplemental services were needed in order to continue the necessary testing and inspections through project completion.

In addition, the Capital Facilities Team was required to obtain materials testing and construction inspection services for the San Rafael High School AC Phase II Project.  CEL provided a cost effective and timely proposal to provide such services.

Dr. Dan Zaich provided field approval in order to maintain the project schedule for both projects. 

 

Current Considerations:

The construction testing contract history for Venetia Valley K-8 is below:

Venetia Valley K-8

Object Code

Budget / Contract

BOE Approval

Amount

Site(s) or project

6260

Budget

 

 

 

Venetia Valley Elementary School Site-Wide

 

$254,000.00

Venetia Valley K-8

 

Contract(s)

 

 

Consolidated Engineering Independent Consultant Agreement

10/8/18

$127,423.00

Total Current Contracts

 

$127,423.00

Consolidated Engineering Supplemental Services

7/28/2020

$23,023.00

Total Contracts including this Amendment

 

$150,446.00

Total Remaining in Budget Item 6260

 

$ 103,554.00

 

 

The construction testing contract history for San Rafael AC II  is below:

San Rafael High School Air Conditioning Ph II

Object Code

Budget / Contract

BOE Approval

Amount

Site(s) or project

6260

Budget

 

 

 

SRHS AC Ph II

 

$5,000.00

SRHS AC Ph. II

 

Contract(s)

 

 

Total Current Contracts

 

$0

Total Contracts including this Amendment

 

$3,870.00

Total Remaining in Budget Item 6260

 

$ 1,130.00

 

 

 
Financial Impact:

Financial Impact: The combined cost of this work is a not to exceed amount of $26,893 and will be funded from the District’s Measure A and B bond funds. 

 

Budget/SACS Code: 

21-9010-0-6260-00-0000-8500-092-000-000 (Venetia Valley K-8) - $23,023

21-9010-0-6260-00-0000-8500-410-000-476 (SRHS AC II) - $3,870

Recommended Motion:

Ratify Contract Modification No. 6 for Consolidated Engineering Laboratories for materials testing and construction inspection services for Venetia Valley Classroom Replacement and San Rafael High School AC Ph II Projects.

Attachments:
Consolidated Proposal SRHS HVAC Ph. 2
Consolidated Proposal VV
SRHS AC II Budget Report
VV Site Wide Budget Report
XVI.28. CAPITAL FACILITIES PROGRAM: (ESD/HSD) Ratification of Contract Modification No. 4 for Supplemental Environmental Consulting Services for the Terra Linda High School Gym and Frontage Project – Terracon Consultants, Inc.
Quick Summary / Abstract:

Staff seeks approval from the Board of Education for a ratification of Contract Modification No. 4 to the Independent Consultant Agreement with Terracon Consultants, Inc. for supplemental environmental consulting services for the Terra Linda High School Gym and Frontage Project.  The purpose of this contract modification is to continue performing the needed hazardous materials services required by the Environmental Protection Agency (EPA).

Rationale:

The Capital Facilities Team continues to prepare for the demolition of the cafeteria at Terra Linda High School and it is critical to continue with hazardous materials identification and removal.

Background:

On April 23, 2018, the Board of Education approved a contract modification with Terracon Consultants for design phase environmental services at Terra Linda high School. Supplemental sampling was required in order to move forward with the Gym and Frontage Project.

Current Considerations:

Terracon’s proposal was to provide supplemental sampling of the Terra Linda High School cafeteria, canopy, and surrounding area.  This work was done in advance of the planned demolition of the structure in its entirety.   Dr. Dan Zaich approved this contract with Terracon in order to maintain the tight project schedule.

The contract history for hazardous materials services at Terra Linda High School is outlined below:

 

Object Code

Budget / Contract

BOE Approval

Amount

Site(s) or project

6260

Budget

 

 

 

Terra Linda High School

 

$90,902.00

Terra Linda High School Site-Wide

Contract(s)

 

 

Terracon Primary Hazmat Agreement

2/1/2017

$32,200.00

Terracon Modification No. 1 to Original Contract – Design Phase Services

4/23/2018

$ 9,040.00

Terracon Modification No. 5 to Original Contract

12/7/2018

$ 4,860.00

Terracon Modification No. 3 to Contract No. 2

5/12/2020

$19,425.00

Total Current Contracts

 

$65,525.00

Terracon Modification No. 4 to Contract No. 2

7/28/2020

$20,245.00

Total Contracts including this Proposal

 

$85,770.00

Total Remaining in Budget Item 6260

 

$ 5,132.00

 

 

 
Financial Impact:

Financial Impact: $20,245.  The proposed total cost of these contracts is within planned budgeting for this type of work and will be funded from the District’s Measure B Bond Funds.

 

Budget/SACS Code:

21-9010-0-6260-00-0000-8500-411-000-000 (Terra Linda HS Site-Wide) – $20,245           

Recommended Motion:

Approval of ratification of Contract Modification No. 4 for Terracon Consultants, Inc. for the supplemental environmental consulting services for the Terra Linda High School Gym and Frontage Project.

Attachments:
Terracon Proposal - TLHS Gym Frontage
TLHS Site Wide Budget Report
XVI.29. CAPITAL FACILITIES PROGRAM: (HSD) Ratification of Contract Modification No. 2 to Independent Consultant Agreement for Special Inspection and Materials Testing Services for the Terra Linda High School Summer 2020 Modernization Project – ISI Inspection Services, Inc.
Quick Summary / Abstract:

The Board is presented with a ratification of a modification to Independent Consultant Agreement with ISI Inspection Services, Inc. (“ISI”) for Special Inspection and Materials Testing Services for the Terra Linda High School Summer 2020 Modernization Project.

The purpose of this modification was to perform inspection and testing services mandatory for this project.

Rationale:

District facilities projects must comply with current California Building Codes as regulated by the Division of State Architect (DSA). Plans and specifications approved by DSA for each San Rafael City Schools (SRCS) project include requirements for testing and inspection of materials. Testing and Inspection of materials is provided by an outside firm with licensed inspectors, engineers, and certified testing facilities.

Background:

The Capital Facilities team evaluated, scored, and ranked three (3) firms who submitted statements of qualifications and proposals for Testing and Inspection Services for the Terra Linda High School Student Commons Project. Those three firms were Consolidated Engineering Signet Testing Labs Inc., and ISI Inspection Services (“ISI”).  ISI had the most competitive price proposal and was approved by the Board of Education on March 25, 2019.  

Current Considerations:

In order to maintain project compliance, special inspection and material testing services were promptly needed for the ongoing Summer 2020 Modernization Project.  ISI furnished a cost effective and competitive proposal and Dr. Dan Zaich provided field approval in order to maintain the tight project schedule.

The contract history for inspection and testing services at the Terra Linda High School Summer 2020 Modernization Project is outlined below:

 

Object Code

Budget/Contract

BOE Approval

Amount

Site(s) or project

6260

 

 

Terra Linda High School Classroom Project Budget

 

$25,000.00

TLHS Classrooms (Summer 2020 Modernization)

Contract(s)

 

 

ISI Inspection Services

Contract Modification No. 2

7/28/2020

$17,180.00

Total Contracts if Approved

 

$ 17,180.00

Balance

 

$7,820.00

 

 

 
Financial Impact:

$17,180.  The cost of this work is within planned budgeting for this project and will be funded from Measure B bond funds.

 

Budget/SACS Code: 

21-9010-0-6260-00-0000-8500-411-000-495 (TLHS Classroom)

 

Recommended Motion:

Approval of Ratification of a Modification No. 2 to the Independent Consultant Agreement for ISI Inspection Services, Inc. for special inspection and materials testing services at the Terra Linda High School Student Summer 2020 Modernization Project.

Attachments:
ISI Proposal TLHS Modernization
TLHS CR Budget Report
XVI.30. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Contract Modification No. 2 for Specialty Furniture Services for Davidson Middle School – Visions Management
Quick Summary / Abstract:

The Board is presented with a request for approval of a contract modification to the Independent Consultant Agreement with Visions Management to coordinate specialty furniture services for Davidson Middle School.

Rationale:

Specialty furniture services are necessary for the organization and supervision of a smooth furniture move process that will account for an accurate move matrix and relocation for a large number of school site staff. 

Background:

Visions Management successfully supported the furniture procurement and moving services for the San Pedro Elementary Project, the Terra Linda High School ICT Project, the Laurel Dell Elementary Project, and the Davidson Middle School STEAM Project.   

Current Considerations:

The Capital Facilities team requested a proposal from Visions Management for specialty furniture moving services for Davidson Middle School. Davidson Middle School will be relocating thirty-four (34) classrooms within the campus, including the Davidson Annex (“Annex”) and Portables.  

The contract history for such costs for the Davidson Middle School projects is outlined below.


Davidson Middle School

Object Code

Budget / Contract

BOE Approval

Amount

Site(s) or project

6219 – Planning Budget

Budget

 

 

 

Davidson Site-Wide

 

$170,269.00

Davidson Site-Wide

 

Contract(s)

 

 

Amy Skewes-Cox

11/13/2017

$96,553.32

BP Express

N/A

$53.63

Parisi

4/10/2017

$14,367.75

Total Current Contracts

 

$110,974.47

Visions Management

07/28/2020

$12,870.00

Total Contracts including this Amendment

 

$123,844.47

Total Remaining in Budget Item 6260

 

$46,424.53

 

 
Financial Impact:

Financial Impact:  $12,870.  The proposed cost of this contract is within the planned budgets and will be funded from the District’s Measure A Bond Funds. 

 

Budget/SACS Code:

21-9010-0-6219-00-0000-8500-340-000-000 (Davidson Middle School Site Wide)

Recommended Motion:

Approval of a contract modification for Visions Management for specialty furniture management services for Davidson Middle School.

Attachments:
Visions Management Proposal DMS
XVI.31. CAPITAL FACILITIES PROGRAM (ESD): Approval of Contract for Moving/Relocation Services at Davidson Middle School - Crown Moving and Storage
Quick Summary / Abstract:

The Board is presented with a contract with Crown Moving and Storage for Moving and Relocation Services for Davidson Middle School.

Rationale:

Davidson Middle School will be re-locating current classrooms to the Annex and moving furniture from the Portables.  Moving/relocation services are now necessary in order to complete the moving process before the school year begins.

Background/Current Considerations:

The Capital Facilities Team sought proposals for moving services to perform needed moving services at Davidson Middle School.  A Request for Proposals (RFP) was advertised in the local paper on July 6, 2020 and moving companies were contact by phone.  A pre-proposal site visit was held on July 15, 2020.   Crown Moving and Storage was the sole attendee.   One proposal was received from Crown Moving and Storage.  The proposal was reviewed and the Capital Facilities Team recommends that Crown Moving and Storage be awarded the contract.

Current Considerations:

Davidson Middle School will be relocating thirty-four (34) classrooms within the campus, including the Davidson Annex (“Annex”).

As part of this contract, auxiliary furniture from Short School, located at 35 Marin Street in San Rafael, will need to be relocated to Venetia Valley K-8 and to storage.

Contract history for moving services at Davidson Middle School is below:

Davidson

Object Code

Budget/Contract

BOE Approval

Amount

Site(s) or Project

6270

Budget

Davidson MS Site-Wide Moving/Commissioning

 

$80,000.00

Davidson MS Site-Wide

Contract(s)

Crown Worldwide Moving and Storage Modification No. 2

11/18/2019

$27,554.00

 

Crown Worldwide Moving and Storage Modification No. 3

7/28/2020

$51,441.08

Total Contract including Modification

 

$78,995.08

Total Remaining in Budget Item 6270

 

$1,004.92

 

Contract history for auxiliary move moving services at Venetia Valley K-8 is below.

 

Venetia Valley

Object Code

Budget/Contract

BOE Approval

Amount

Site(s) or Project

6270

Budget

Venetia Valley K-8 Site-Wide Moving/Commissioning

 

$142,127.00

VV K-8 Site-Wide

Contract(s)

Metropolitan Moving

6/11/2018

$22,550.00

 

Crown Worldwide Moving and Storage

6/13/2018

$10,442.06

 

Johnson & Daly Moving

6/16/2018

$257.71

Siemens

7/19/2018

$714.00

Marin Sanitary

8/31/2018

$1,000.00

Mike Brown Electric

3/28/2019

$1,375.00

Total Current Contracts

 

$36,338.77

Crown Worldwide Moving and Storage

7/28/2020

$14,676.30

Total Contract including Modification

 

$51,015.07

Total Remaining in Budget Item 6270

 

$91,111.93

 

 
Financial Impact:

Financial Impact:  $66,117.38.  The proposed cost of this work is within planned budgeting and will be funded from the Measure A Bond.

 

21-9010-6270-00-0000-8500-340-000-000 (Davidson) – $51,441

21-9010-6270-00-0000-8500-092-000-000 (Venetia Valley) - $ 14,676

Recommended Motion:

Approval of contract with Crown Moving and Storage for moving and relocation services for Davidson Middle School.

Attachments:
Crown Proposal DMS
DMS Site Wide Budget Report
VV Site Wide Budget Report
XVI.32. CAPITAL FACILITIES PROGRAM: (HSD) Ratification of Small Contracts Associated with the San Rafael City Schools Bond Measure B Projects
Quick Summary / Abstract:

The Board of Education is presented with a list of authorized small contracts associated with Terra Linda High School, Bond Measures B Projects, that require Board ratification.

Rationale:

In order to maintain construction schedules, it is anticipated that small supplemental contracts will be necessary during the San Rafael City Schools Bond Program. Such contracts are timely and may require immediate district approval for execution.

 

Background/Current Considerations:

The Capital Facilities Team anticipates the necessity for smaller construction contracts throughout the Bond Programs.  The Board may expect future items similar to this for each capital program project, which will require Board of Education ratification.

 

The Capital Facilities Team approved the below two (2) small contracts that required immediate approval in order to maintain the schedule for the associated project(s).

 

Contract

Project(s)

Contract Date

PO Amount

Description

NorBay Consulting

Terra Linda High School Summer 2020 Modernization Project

 

6/22/2020

$1,716

Conduct bulk sampling and analysis for Environmental Consulting Services

Bettersource/Second time around furniture supply

Terra Linda High School Summer 2020

6/15/2020

$15,620

Furniture


 
Financial Impact:

Financial Impact: The cost of this ancillary work is within planned budgeting and is funded from the District’s bond funds.  This work will be funded from the appropriate project budgets applicable to the work performed. 

Budget/SACS Code: 

21-9010-0-6400-00-0000-8500-411-000-489 (TLHS ICT) - $15,620

21-9010-0-6260-00-0000-8500-411-000-495 (TLHS Modernization) - $1,716


Recommended Motion:

Ratification of small construction contracts, associated with Bond Measure B Projects.

Attachments:
A Better Source Furniture Proposal
A Better Source Furniture Proposal (2)
North Bay Consulting Proposal
XVII. READJOURNMENT to Closed Session (if necessary)
XVIII. NEXT REGULAR MEETING - August 10, 2020
XIX. ADJOURNMENT (and Closed Session Report Out, if necessary)
Time Certain:
9:00 PM
Speaker:
Maika L. Gulati, President

Published: July 24, 2020, 1:49 PM

The resubmit was successful.