Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

Name of Cases:
Ballinger v. SRCS
Marks v. SRCS
Hunter v. SRCS
Garcia v. SRCS 

ALL documents attached to this board item are  ATTORNEY-CLIENT PRIVILEGED AND WORK PRODUCT PRIVILEGE.  They are confidential and not to be shared.  

The Board will consider approval of the minutes from the June 28, 2017, Special Board Meeting.

The Board will consider approval of the minutes from the June 28, 2017, Regular Board Meeting.

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

The Board will consider approval of the vendor warrants submitted. 

The attached final 2016-17 warrant register lists all vendors for the period 6/2/2017 through 6/15/2017 for a total of $2,796,622.52. 

The attached first 2017-18 warrant register lists all vendors for the period  7/1/2017 through 7/14/2017 for a total of $4,046,033.00. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

(Current) Warrants - June 2, 2017 through June 15, 2017 = $ 2,796,622.52.
(Total 16/17 Fiscal Year) Warrants - July 1, 2016 through June 15, 2017 = $65,963,323.91.
(Current) Warrants - July 1, 2017 through July 14, 2017 = $4,046,033.00.
(Total 17/18 Fiscal Year) Warrants - July 1, 2017 through July 14, 2017 = $$4,046,033.00.

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since June 28, 2017 = $21,808.84.
District-wide donations year to date (Fiscal Year 2017/18) = $21,808.84.

 The Board will consider approval of the contracts submitted.

Staff is submitting for approval contracts for various schools sites and departments.  These contract are for professional services contact and membership for the District. For fiscal and learning impacts, please see the attached summary sheet. 

Total value of contracts = $2,048,079

As a part of the budget reduction process,  district contracts have been reduced by at least 35% except for the work at Cook/Via Esperanza/Elise Allen with Humanidad Therapy Services and equity work with Museum of Tolerance (MOT) and Unconscious Bias.

The Board will consider approval of the following textbooks:

Curriculum and Instruction are requesting Board approval of the following textbooks: 

Curriculum & Instruction will cover the cost through Lottery Funding - $21,535.00

The Board will consider approval of the Development Group, Inc. CMAS proposal for the acquisition of Network Equipment for the Network Access and Infrastructure Project.

Upgrading our network infrastructure is vital to ensure operability for staff and students.  This will provide the initial foundation to support existing technologies and in preparation for new devices and technologies. 

These projects address:

• Operational Sustainability
• Capacity
• Longevity
• Scalability

Phase I (Completed):

Phase I addressed connectivity needs by replacing our existing access points with enterprise class devices as well as adding new access points in key locations to provide new or additional coverage. This was completed at all SRCS sites. This initial phase increased network access and connectivity for staff and students. 

Phase II (Current)

Phase II will continue to build out our network infrastructure.  This will ensure scalability and operability to meet our technology needs of today and to prepare for future needs.  This project is designed to facilitate our educational goals and meet our business objectives.  Challenges being addressed by Phase II include:

• Adequate Resources
• Infrastructure Stability
• Multi-Vendor Complexity
• Lack of Management Tools
• Reactive vs Proactive Planning

Current Proposal 

Through the course of implementation, it has been determined that the number of switches needed to complete the project was under specified by 48 switches and the associated peripheral items. This proposal provides the necessary network equipment and professional services to complete Network Access and Infrastructure Project. 

Previous Board Activity

September 9, 2015 - Approval of Phase I for the Network Access and Infrastructure Project
February 10, 2016 - Approval of Phase II for the Network Access and Infrastructure Project

Measure  I - $639,714.65 - This equipment will be placed at secondary sites only. 

The Special Services Department is requesting a new job description to better serve students and address the need to bring to Santa Rosa City Schools qualified specialists in special education due to the statewide shortage of special education staff. This position will allow highly skilled experts in defined areas to be hired to evaluate Non-Public School (NPS) placements and work with staff on returning students to the appropriate district program. This position and the associated job description is the next step in supporting school sites and developing the capacity to serve students at a lower cost within Santa Rosa City Schools rather than the more costly option of Non-Public Schools and the Sonoma County Office of Education.

The Special Services Department has developed a range of service models to meet the increasing demands of students with special needs and hiring highly trained experts in particular areas of need.  In Santa Rosa schools the Special Services position of "Program Manager" services this role. This new position "Program Specialist" can provide more specific duties in critical areas, which will then allow Program Managers to focus their time on school site support. Comparable school districts have similar administrative positions.

The "Program Specialist" position is used by Special Service Departments throughout the state to provide a particular expertise to one of the service areas of the department.  Examples may be in Autism, Severe Disabilities, Emotional Disturbance or 18-22 services. 

By adding this position to the available options, the Special Services Department will have more flexibility to hire experts in specific areas of special education to support students and families.  This will allow the Program Managers to focus on site level programs, and evaluate the appropriate SRCS student placements. In addition, this new position will support the department as they develop new programs in SRCS to serve Special Education students more effectively.

The position is placed at Range 29 similar to a Middle School Assistant Principal, a 203 day Work Year and a salary range of $92,171-$105,406. The Program Manager is a Range 31. If a Program Specialist is hired instead of a Program Manager, it can provide a savings of $1,373 - $1,574 annually. This position will pay for itself through the reduction of costly placements at Non-Public Schools, the County Office of Education and Residential Treatment Facilities. Average annual savings for a student at an NPS is $21,872 and in a County Office program is $24,572. Residential placement savings can vary from $80,000 to over $120,000.

The Board will consider approval of a Provisional Internship Permit (PIP) application to the State of California Commission on Teacher Credentialing (CTC) for Clare Ann Peters-Libeu.

This Provisional Internship Permit (PIP) will allow the district to fill a .60 FTE Chemistry teaching position at Piner High School for the 2017-2018 school year.  PIPs are not renewable and are issued on a one time basis per applicant in any credential subject area.  Ms. Peters-Libeu is currently enrolled in a credentialed program.  This teaching position has been posted on EdJoin, Facebook and job fairs since May 25, 2017.

The Board will consider approval of the proposed 2017-2018 Student Internship Agreement between Santa Rosa City Schools and National University.

This agreement contains all of the requirements requested by the SRCS District.  The SRCS frequently has a need for student teachers and counselors.  This agreement will provide us with access to potential candidates to fill district vacancies.

The Board will consider approval of the proposed 2017-2018 Student Internship Agreement between Santa Rosa City Schools and Sonoma State University's Department of Counseling

This agreement contains all of the requirements requested by the SRCS District.  The SRCS frequently has a need for student teachers and counselors.  This agreement will provide us with access to potential candidates to fill district vacancies.

The Board will consider approval of the proposed 2017-2018 Student Internship Agreement between Santa Rosa City Schools and Western Governors University.

The agreement contains all of the requirements requested by the SRCS district.  The SRCS frequently has a need for student interns and student teachers.  This agreement will provide us with access to potential candidates to fill district vacancies.

The Board will consider approval of the proposed 2017-2018 Student Internship Agreement between Santa Rosa City Schools and Fresno Pacific University.

The agreement contains all of the requirements requested by the SRCS district.  The SRCS frequently has a need for student interns and student teachers.  This agreement will provide us with access to potential candidates to fill district vacancies.

The Board will consider approval of the proposed 2017-2018 Student Internship Agreement between Santa Rosa City Schools and Idaho State University, on behalf of its Speech-Language Pathology and Audiology program.

The agreement contains all of the requirements requested by the SRCS district.  The SRCS frequently has a need for student interns and student teachers.  This agreement will provide us with access to potential candidates to fill district vacancies.

The Board will consider approval of the proposed 2017-2018 Student Internship Agreement between Santa Rosa City Schools and Pacific Union College.

The agreement contains all of the requirements requested by the SRCS district.  The SRCS frequently has a need for student interns and student teachers.  This agreement will provide us with access to potential candidates to fill district vacancies.

The Board will consider approval and continuation of the CNS meal contract program.

Child Nutrition Services (CNS) has provided meals to Districts without their own food service program for over 20 years. This service adds revenue to CNS to support the district nutritional program.

For the 2017-18 school year the following districts are requesting the continuation of this service:

•             Mark West USD
•             Piner-Olivet USD
•             Gravenstein USD
•             Sebastopol USD
•             Sierra School 
•             Bellevue USD

Contracts have been an integral part of the financial makeup of CNS for a number of years. For the 2017-18 fiscal year, the contracts generate revenue to CNS of approximately $160,000. Based on the USDA projected cost increase of 20-30% of commodities and basic goods, it is recommended that we increase our contracts by $.25 per meal ($8,000/year).  This will cover the projected costs of the commodities and basic goods.  The cost of Workers' Compensation and the increase in PERS have been considered and are included in this proposal.  

The Board will consider approval of an issuance of a Request for Proposals for District-Wide Security Alarm Response Services.

The District's current security monitoring and response services are provided by ESP, which has been the District security and monitoring services since 1991.  Currently ESP does not have a contract with the District and bills on a month-to-month basis.The District charges for theses services are about $180,000.00 per year. Business Services staff is recommending the issuance of an RFP for Security Alarm Response Services in order to ensure the District receives competitive pricing and a stable contract for next three, with two year option to continue services (possible five year contract) .

The anticipated release date of the RFP is mid-August.

The Board will consider approval of the issuance of a Request for Proposal for the purchase of Stores Warehouse Custodial Supplies. 

Currently, the District purchases custodial supplies from several vendors and maintains a small inventory of custodial supplies in the STORES program. Business Services staff is recommending issuance of a Stores Warehouse Custodial RFP in order to centralize and standardize purchases for the District. This will allow the District to obtain better pricing and have inventory stocked in the Warehouse.

The anticipated release date of the RFP is mid-August.

The Board will consider approval of the Tentative Agreement that was reached with the California School Employees Association, Chapter 75 (CSEA 75) and Santa Rosa City Schools addressing salary for 2016-2017.

The tentative agreement reached with CSEA 75 and SRCS called for a one percent (1%), one-time off the 2016-2017 salary schedule, lump sum compensation retroactive to July 1, 2016, and was ratified by the CSEA 75 membership on July 10, 2017.  This agreement has gone through legally required process with the Sonoma County Office of Education.

The cost of the one percent one-time lump sum compensation will be $241,141.  The legally-required financial disclosure statement is attached.

These items are presented for informational purposes only.

The Board will received the quarterly report on SRCS Williams Uniform Complaints for the period beginning April 1 and ending June 30, 2017. The District files with the Sonoma County Office of Education a quarterly report on Williams Uniform Complaints listing the number of complaints that have been received during that quarter, the number of complaints that have been resolved, and the number of complaints that remain unsolved.  The attached quarterly report on Williams Uniform Complaints is presented for your information only.

During the quarter of April 1 - June 30, 2017, the district received one (1) group Williams Complaint regarding facility conditions on May 15, 2017.  The complaint was brought forth by parents and staff at Hidden Valley Elementary School with allegations against the schools pest infestation, leaking roofs and inadequate electrical supply in the classrooms.  Following the Williams Uniform Complaint procedures, the district investigated the allegations. SRCS Maintenance and Operations facilities team immediately addressed the concerns.  Roof, building and electrical repair and replacement projects, as well as pest control and clean up efforts, will continue throughout the summer in order to be completed prior to the start of the 2017-2018 school year.  The District has not received an appeal to the resolution of this complaint.