Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

The Board will consider approval of the minutes from the April 25, 2018, Regular Board Meeting.

Awards for the Student and Certificated/Classified Employees of the Month will be presented for the following schools:

Hidden Valley Elementary School
Isabella Mathiesen - Student of the Month
Ruth Barron - Certificated Employee of the Month
Kristin Colgrove - Classified Employee of the Month

Abraham Lincoln Elementary School
Saith Rodriguez Vidal - Student of the Month
Debbie Beecher - Certificated Employee of the Month
Tammy Affonso - Classified Employee of the Month

Herbert Slater Middle School
Maile Warner - Student of the Month
Mike D'Angelo - Certificated Employee of the Month
Marlen Ceballos - Classified Employee of the Month

Santa Rosa High School
Ava Luthin - Student of the Month
Annie Samuels - Certificated Employee of the Month

School site parent/teacher organization updates will be presented by the following schools:  

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

Approved by vote on consent agenda.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period April 13, 2018, through April 27, 2018, for a total of $4,469,770.07.

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

Warrants (Current): April 13, 2018 through April 27, 2018 = $4,469,770.07
Warrants (Total 17/18 Fiscal Year): July 1, 2017 through April 27, 2018 = $68,126,002.68

Approved by vote on consent agenda.

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to our schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since April 26, 2018 = $41,325.86.
District-wide donations year to date = $2,139,385.18.

Approved by vote on consent agenda.

The Board will consider approval of the contracts submitted.

Staff is submitting contracts on behalf of schools and departments for specified services to be performed by individuals, contractors, or consulting firms. For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $8,000.00.

The Board will consider adoption of Final Action on Resolution and Decision Not to Reemploy Certificated Employee for the 2018-2019 School Year.

Purpose

Ed Code section 44955(c) requires that a "Final Notice" be served on certificated employees who received a layoff notice on or before March 15, 2018.  The final notices will be served on or before May 14, 2018 that have not received a rescission of layoff prior to that date.  

Considerations

The employees receiving the final notice still have rights to any opens for which they are credentialed and must be offered open positions in order of seniority.

Board Policy

BP 4117.3 Personnel Reduction

Education Code

Ed Code 44955
Ed Code 44956
Ed Code 44957

Previous Board History

March 7, 2018 (Item D.2)

The Board will consider approving the 2017-2018 salary schedules for Unscheduled Management, Scheduled Management, Supervisory and Confidential Employees to match the compensation increases in the represented employee’s collective bargaining agreements for 2017-18. 

Purpose

Through good faith practice, increase unrepresented employees compensation to match the compensation increases in the represented employee’s collective bargaining agreements for 2017-18.

The updated salary schedules are for the 2017-18 school year only. The 2018-19 salary schedules will be presented for approval at a future Board meeting. 

Considerations

An increase of 1% effective January 1, 2018, and 1.5% effective January 1, 2019, will be added in alignment with the Tentative Agreement reached with the Santa Rosa Teachers Association (SRTA) on December 7, 2017, effective July 1, 2016, through June 30, 2020.

District paid contribution for Unscheduled Management and Scheduled Management employees to healthcare benefits at the same rate as Certificated staff per the collective bargaining agreement.

District paid contribution for Supervisory and Confidential Employees to healthcare benefits at the same rate as Classified staff per the collective bargaining agreement.

The Board and District will need to continue to identify the budget solutions for the 2018-19 year.

Board Policy

BP 4143

California Law

SB 160 - Rodda Act

Previous Board History

January 10, 2018(E.7) Approval of Tentative Agreement Between Santa Rosa City Schools and Santa Rosa Teachers Association to Increase Salary Schedule and District Contribution for Health Benefits

Note: The Superintendent declined the salary increase and is not included in the costs shown below. 

The cost of one percent (1%) ongoing salary increase to all Unscheduled Management, Scheduled Management, Supervisory and Confidential Employees salary schedules effective January 1, 2018, will be $73,262. 

The cost of the increase in the District benefit contribution by $1,400 for the 2017-2018 school year, making the total medical contribution per FTE $3,900 will be $56,000.

The cost of one and one-half percent (1.5%) ongoing salary increase to all Unscheduled Management, Scheduled Management, Supervisory and Confidential Employees salary schedules effective January 1, 2019, will be $114,288.

The cost of the increase in the District benefit contribution by $1,400, making the 2018-2019 total medical contribution per FTE $5,300, will be $56,000.

The Board will consider approval of the field trip for Santa Rosa High School's Italian classes to travel to Montebelluna, Treviso, Italy, as part of the reciprocal school-to-school cultural exchange program. 

Purpose

The Board is being asked to approve the Field Trip Request Form for Santa Rosa High School's Italian classes to participate in a reciprocal school-to-school cultural exchange program in Montebelluna, Treviso, Italy, February 8 - 18, 2019. 

Considerations 

This program will include family homestays, school visits and cultural excursions with the Liceo Veronese Linguistic High School in Montebelluna, Treviso, Italy.

As part of the exchange program, in the fall, 22 Italian students and their teacher will be coming to Santa Rosa for two weeks, staying with host families for 10 days.  The hosting school takes care of all the logistics for the visiting school, including transportation to and from the airport, housing, food, and 3 cultural excursions.

The modes of transportation for this trip include car, plane, train, and bus.  Attached is the Out-of-State Field Trip or Excursion Waiver of Claims form and Section III Liability from RESIG.

Board Policy

6153.1 School Sponsored Extended Field Trips

Education Code

EC Section 35330-35332 Article 13. Excursions and Field Trips [35330-35332]

Previous Board History

April 27, 2016

The total cost per student is $1200 (includes all meals, transportation, and activities).  Sub cost for the teachers will be funded through Italian Club funds. Student cost will be funded through a combination of grants, donations, and fundraising.

The Board will consider approval of an application for the Carl D. Perkins Career Technical Education Grant Application for the 2018-2019 Program Year. 

Purpose

The Board will consider approval of an application for the Carl D. Perkins Career Technical Education Grant and accept funding in the amount of $172,468 to support Career Technical Education programs in the District. 

Consideration

The federal Carl D. Perkins Career and Technical Education Act supports the development of academic, career, and technical skills among students who enroll in a sequential career technical education (CTE) program. Carl D. Perkins CTE Grant funding must be used to enhance, expand, and improve CTE programs. 

In order to identify areas of funding support needed, CTE teachers completed the “11 Elements of a High-Quality CTE Program Self-Review”. Using the self-review as a guide, CTE teachers completed a District application outlining funding requests, discussed their requests with their site principals,  and then submitted the application to the Director of CTE/College and Career Readiness. In collaboration with the Director of CTE/College and Career Readiness, the CTE Department Chairs reviewed all requests and determined 2018-2019 allocations.

For the 2018-2019 program year, Carl D. Perkins CTE Grant funding will be allocated to update equipment and instructional tools to keep programs current with industry standards, provide CTE-related professional development for teachers, counselors, and administrators, increase student exposure to business and industry through Work-Based Learning experiences and industry tours, and provide support for Career Technical Student Organizations. 

Previous Board History

April 26, 2017 (E-6)

Santa Rosa City Schools would receive $172,468 in Carl D. Perkins Career Technical Education (CTE) Grant funding to support CTE programs during the 2018-2019 program year. Funds will be used to enhance, expand, and improve CTE programs. Grant funding cannot be used to add personnel, build classroom facilities, or provide consumable supply budgets for CTE programs.

Approve the 2018-2019 Carl D. Perkins Career Technical Education application.

Approved by vote on consent agenda.

The Board will consider approval of the named carrier to offer student accident insurance for the 2018-19 school year.

Purpose

To offer student accident insurance for the 2018-19 school year.

Considerations

In compliance with Ed Code 32220-32224, the District makes available insurance coverage for members of an athletic team (as defined by ED 32220(c)).  Student accident insurance and health insurance programs are additionally made available to other members of the student body.  Families subscribe directly for coverage and any claims are handled directly between the families and the company.  The District has no involvement other than making the plan available.  Service has been satisfactory.  Approximately 12 students participated in the plan in 2017-18, an increase of approximately 70% from 2016-17.  Overall, the benefits have remained the same in the past, with no rate increase in most cases.  The exhibit material includes a description of benefits.

Education Code

Ed Code 32220-32224

Previous Board Policy

April 23, 2014 (E-10)
April 22, 2015 (E-6)
April 27, 2016 (E-8)
June 28, 2017 (G-3)

There is no cost to the District. Participating families pay premiums directly to Myers-Stevens & Toohey & Co., Inc.

Approved by vote on consent agenda.

The Board will consider approval of Resolution 2017/18-065 recognizing May 20-26, 2018 as Classified School Employees Week.

Purpose

California’s Legislature recognizes the important contributions of classified school employees and named the third full week of May “Classified School Employee Week” (CSEW) to honor these contributions.

Consideration

Classified employees are the heartbeat of our schools and community colleges. From transporting and feeding students to teaching them vital skills and ensuring that schools are operating smoothly, classified employees are integral to public education.

"Classified employees make schools work and they care for the students," says State Superintendent of Public Instruction Tom Torlakson. "They have their official duties and they also have smiles for the students. Our classified people are part of the overall school team. There is a mutual respect and support between the administrators and the workers on the front line who do the day-to-day work."

From the time students board a school bus to the time they head home at the end of the day, every aspect of their educational experience is impacted by a classified school employee. From the classroom to the playground, the school cafeteria to the college financial aid office – classified employees make a difference in the daily life of students.

Previous Board History

April 26, 2017 (Item F-1)

Approve Resolution 2017/18-065 recognizing May 20-26, 2018 as Classified School Employees Week.

The Board will consider approval of Resolution 2017/18-066 recognizing the month of May as Asian American and Pacific Islander Heritage Month.

Purpose

May is Asian Pacific American Heritage Month, celebrating the achievements and contributions of Asian Americans and Pacific Islanders in the United States.

Consideration

In June 1977, Reps. Frank Horton of New York and Norman Y. Mineta of California introduced a House resolution to proclaim the first ten days of May as Asian-Pacific Heritage Week. The following month, Senators Daniel K. Inouye and Spark Matsunaga from Hawaii introduced a similar bill in the Senate. Both were passed and on October 5, 1978, President Jimmy Carter signed a Joint Resolution designating the annual celebration.

In 1990, President George H. W. Bush signed a bill passed by Congress to extend the week-long celebration to a month-long celebration. In 1992, the official designation of May as Asian-Pacific American Heritage Month was signed into law.

The month of May was chosen to commemorate the immigration of the first Japanese to the United States on May 7, 1843, and to mark the anniversary of the completion of the transcontinental railroad on May 10, 1869. The majority of the workers who laid the tracks were Chinese immigrants.

We acknowledge these Americans for their contributions to government, industry and commerce, agriculture, science, literature, and the arts

Previous Board History

Approve Resolution 2017/18-066 recognizing the month of May as Asian American and Pacific Islander Heritage Month.

The Board will receive information on the feasibility of a parcel tax. 

Purpose 

With an uncertain outlook on future education funding and lack of adequate funding now, Santa Rosa City Schools is exploring additional methods to provide financial resources to continue to fund needed programs and services throughout our elementary and high school districts. A parcel tax is one tool that can help address funding shortfalls by providing financial resources to support programs and services such as academic programs and support, Career Technical Education (CTE), maintaining small class sizes, offering competitive compensation to attract and retain the best teachers.

The discussion will center around the feasibility of a parcel tax and what an approved parcel tax could provide.  

Consideration

Charles Heath, a Partner at TBWB Strategies, will present information about the parcel tax measures, one of the only options for California school districts to generate locally controlled revenue to fund teaching and instructional programs. TBWB has provided strategy and communication consulting services to over 100 California school districts on successful parcel tax measures. They maintain a success rate of over 90%. Mr. Heath will present the process and strategies that other school districts in Sonoma County and around the state have used to secure successful parcel tax measures at the difficult 66.7% passage threshold. Mr. Heath will also share election timing options and recommended next steps if the Board were to decide to pursue an evaluation of the feasibility of parcel tax funding for SRCS.

The Board will consider approval of TBWB Strategies to provide parcel tax feasibility consulting for a possible ballot measure in November 2018.

Purpose

SRCS seeks assistance evaluating the electoral feasibly of a parcel tax measure, developing ballot measure(s) and implementing a public outreach and communications program to raise awareness of the funding needs.

Consideration

TBWB has experience in over 200 successful public finance ballot measures that have raised billions of dollars in voter-approved revenue for public programs, services, and facilities across California. TBWB provides Parcel Tax ballot measure electoral feasibility, public outreach, and communication consulting services.

Previously, TBWB assisted Santa Rosa City Schools with the passage of Measure I and L in November 2014. 

Staff is recommending a Hybrid Survey of 600 Santa Rosa City Schools' Voters at 18-min. Cost: $30,150. 

Previous Board History

April 23, 2014 - The Board approved TBWB Strategies to provide election consultation services for a possible general obligation bond election (Measure I and L)

$30,150 - General Fund

Approve the contract with TBWB to perform a parcel tax feasibility study. 

The Board will receive an update on Career Technical Education programs.

Purpose

The Board will receive an update on the Career Technical Education (CTE) programs, which will include District CTE Advisory Committee outcomes, post-secondary partnerships, a-g approved CTE courses, Career Technical Student Organizations, industry partnerships, integrated curriculum development, and data related to CTE program offerings.

Consideration

Santa Rosa City Schools offers a variety of CTE programs to ensure that students are meeting the workforce needs of local and regional employers, to support relevant and meaningful learning experiences for students, and to prepare students for post-secondary education and careers.

Board Policy

Board Policy 6178 – Instruction, Career Technical Education

Previous Board History

January 25, 2017(Item F-7)

The Board will receive an update on the College and Career Centers.

Purpose

The Board will receive an update on the College and Career Centers, which will include College and Career Center Support Team meetings, Naviance, the Financial Aid Campaign, and Work-based Learning.   

Consideration

After receiving input from various stakeholders on the Local Control Accountability Plan (LCAP), Santa Rosa City Schools officially opened College and Career Centers in each of the five comprehensive high schools in October 2015. Each center is staffed with a full-time College and Career Counselor. A part-time College and Career Counselor is providing additional college and career services to students and families at the district’s continuation high school.

Previous Board History

April 12, 2017 (Item F-4)

$720,670 in LCAP Supplemental for the College and Career Counseling staff, the Financial Aid Campaign, Naviance, Work-Based Learning Coordinators, field trips, and materials and supplies for the centers.

The Board will receive an update on the operations of the CNS program.  

Purpose

To provide an update on the operational status of the Child Nutrition Services (CNS) Program at Santa Rosa City Schools.

Consideration

The realigning of CNS is to streamline the daily operations, efficiencies, and processes for data accuracy. Our financials show an overall decrease year-to-date (YTD) in general operating categories primarily due to the following:

• $516,000.00 in estimated lost revenue due to the loss in October wildfires has been submitted in claims for insurance and FEMA reimbursement. CNS continues to strive forward in revenue recovery. Revenue from November 2017 for SRCS district meal service is up by 29%.

• Food and supply costs are down from prior is lower than last year by $59K, or 1.2%, and is lower than target by $192K, or 3.8%.
  

• New practices and procedures are having a positive impact on Child Nutrition Services and have resulted in costs decreasing while the quality of food is improving.  More students are participating in the school meal program (NSLP) lunch program. Participation has increased by 1.3% from the previous school year. The goal is to continue to grow our student participation level each fiscal year. 

Performance Outcomes System

Performance management is the systematic process by which the CNS Department has involved our employees, to improve organizational effectiveness in order to meet the goals and mission of Child Nutrition Services.

The sole purpose of a performance management system is to assess and ensure that the employees are carrying out their duties which they are employed to do in an effective and satisfactory manner contributing to the overall business objectives.

Go Green Drive-Online Application Processing

Our goal is to have a 93% return rate for free & reduced meal applications while striving to reduce our paper use next fiscal year. Our goal for 2018-19 is to reduce paper usage by 50%.  Moving to an online application process will help us to achieve this goal. Any family will be able to use a smartphone, tablet or computer to apply for (NSLP) National School Lunch Program anywhere, anytime at their own convenience. If an internet enabled device is not available families will be able to register at any SRCS school site or at the CNS office. 

Moving Forward - Next Steps

• Continue to meet with site administration
• Continue to work with Voices for Better Nutrition
• Monitor Expenditures and Costs
• Increase use of locally grown fruits and vegetables
• Feature more In-house cooking
• Survey Students October 2018
• Utilize commodities of the United States Department of Agriculture (USDA) program
• Incorporate Healthier Generation Cooking Program
• Expand secondary nutrition education

Previous Board Activity

March 22, 2017 (Item F-1)

The Board will consider approval of Greenspan Adjusters International to be our representative in all dealings/negotiations with the Districts' insurance company.

Purpose

In October 2017, the Tubbs Fire caused extensive damage for the citizens of the City of Santa Rosa and Sonoma County and thereby the students, families, staff, and the Santa Rosa City Schools (SRCS) District. District losses include the total loss of the Hidden Valley Elementary Satellite School and the Santa Rosa High School Alba Lane Farm. Furthermore, a partial overview of additional District losses would include: equipment, materials, and revenue in Child Nutrition Services; student textbooks, library materials, and teacher curriculum in Curriculum & Instructional; technology infrastructures, staff and student technology, etc. in Information Technology; and other losses in assorted areas at various District-wide school sites and the District office.

In November 2017, District staff began the process of compiling a complete list of District-wide losses for use in the application of insurance claims, Federal Emergency Management Assistance (FEMA) claims, and applications for available State and Federal Grants. While this process has resulted in a comprehensive list, District staff has also become educated in the Disaster Recovery process and related legal and technical intricacies of insurance claims. As a result, District staff now recommends the assistance of an experienced Public Adjuster Company to ensure the District is properly represented in the Disaster Recovery process and completely compensated for its losses.

Considerations

A Public Adjuster is a company that is retained by the insured to be its representative in all dealings/negotiations with the insured’s insurance company. After a review of available options, District staff recommends The Greenspan Co./Adjusters International of San Francisco.

Greenspan Adjusters International is the largest Public Adjusters on the west coast and has been in business for 72 years. Greenspan has extensive experience working with school districts following major disasters – most commonly fires. Please see the attached documents for further detailed information on the company, past clients, references, and results.

Representatives from Greenspan Adjusters International will present and available to answer questions at the Board Meeting.

Greenspan Adjusters International only receives compensation on the amount of money recovered through the final insurance settlement. 

Greenspan Adjusters International will receive the following:

• 5.75% on the first $6,000,000 = $320,000 (This excludes initial insurance funds received to clean and reopen schools)
• 9% on any amount received over $6,000,000 from the insurance settlement

Approve the contract with Greenspan Adjusters International (Public Adjusters) to assist with the fire-related Insurance claims.

These items are presented for informational purposes only.

Attached for reference is a list of educational acronyms and abbreviations. 

The Board will receive the Sonoma County Office of Education School Visitation report for the third quarterly report for the 2017-2018 fiscal year as required by Education Code 1240(c)(2)(G) pursuant to the Williams Settlement.

The Sonoma County Superintendent's April 2018 report presents that there were no visits or reviews conducted this quarter for the period ending April 2018.  All pertinent information was included in the first quarterly report dated January 30, 2018.

The Sonoma County Office of Education has completed its review and has accepted Santa Rosa City Schools' Second Interim Report for the fiscal year 2017-18.  The acceptance letter is included for review.