REGULAR BOARD MEETING Santa Rosa City Schools August 14, 2019 6:00PM 4:30 p.m. - Closed Session
6:00 p.m. - Open Session
Santa Rosa City Hall - City Council Chambers
100 Santa Rosa Avenue, Santa Rosa
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The meeting was called to order at 4:30 p.m. |
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Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)). |
There were no public comments on the closed session agenda. |
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The Board entered closed session to discuss the items on the closed session agenda.
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Title of position to be filled: Principal (Proctor Terrace), Coordinator (State and Federal Programs)
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Title of employee being reviewed: Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators |
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Number of potential cases: 1
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Street address or parcel number: 040-070-21 Name of negotiators attending: Rick edson Name of party (not agent): City of Santa Rosa Instruction to negotiator will concern: Price and terms of payment
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The meeting reconvened at 6:00 p.m.
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President Klose led the Pledge of Allegiance.
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There were no actions taken in closed session. |
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Move to amend the motion made by Director De LaCruz Move and accept the stipulated expulsion regarding Case No. 2018/19-46 with a modification of placement to Elsie Allen. Failed with a motion by Omar Medina and a second by Ed Sheffield. |
No Alegria De La Cruz. No Laurie Fong. No Jenni Klose. No Stephanie Manieri. No Jill McCormick. Yes Omar Medina. Yes Ed Sheffield.
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Move to accept the stipulated expulsion regarding Case No. 2018/19-46 with modification of placement to Amarosa. Passed with a motion by Alegria De La Cruz and a second by Stephanie Manieri. |
Yes Alegria De La Cruz. No Laurie Fong. Yes Jenni Klose. Yes Stephanie Manieri. Yes Jill McCormick. Yes Omar Medina. Yes Ed Sheffield.
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Move to accept the recommendation of the panel regarding readmit Case No. 2017/18-22. Passed with a motion by Stephanie Manieri and a second by Alegria De La Cruz. |
Yes Alegria De La Cruz. Yes Laurie Fong. Yes Jenni Klose. Yes Stephanie Manieri. Yes Jill McCormick. Yes Omar Medina. Yes Ed Sheffield.
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There were no statements of abstention. |
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There were no adjustments to the agenda. |
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Director De La Cruz requested an update on the Facilities Master Plan. |
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Approve minutes of the regular board meeting held July 24, 2019. Passed with a motion by Jill McCormick and a second by Alegria De La Cruz. |
Yes Alegria De La Cruz. Yes Laurie Fong. Yes Jenni Klose. Yes Stephanie Manieri. Yes Jill McCormick. Yes Omar Medina. Yes Ed Sheffield.
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Minutes 7-24-2019
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This is an opportunity for members of the public to speak to the board on non-agenda items. Comments on items that are on the agenda will take place during the discussion on that agenda item. Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)). |
There were no public comments |
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A report was given by President, Tammy Affonso. |
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A report was given by Superintendent, Diann Kitamura. |
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A report was given by Board President, Jenni Klose. |
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Reports were given by Directors Sheffield, McCormick, Fong, Manieri and De La Cruz. |
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All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately. |
Approve items E.2 through E.4 and E.6 through E.9. Passed with a motion by Omar Medina and a second by Alegria De La Cruz. |
Yes Alegria De La Cruz. Yes Laurie Fong. Yes Jenni Klose. Yes Stephanie Manieri. Yes Jill McCormick. Yes Omar Medina. Yes Ed Sheffield.
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Approve item E.5. Passed with a motion by Jill McCormick and a second by Omar Medina. |
Yes Alegria De La Cruz. Yes Laurie Fong. Yes Jenni Klose. Yes Stephanie Manieri. Yes Jill McCormick. Yes Omar Medina. Yes Ed Sheffield.
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The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120. |
There were no absences to approve. |
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Rick Edson, Deputy Superintendent |
The Board will consider approval of the vendor warrants submitted. The attached warrant register lists all vendors for the period July 1, 2019, through July 26, 2019, for a total of $7,983,489.98. |
Staff is presenting the Warrant Register List for Board Approval. Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor: Check Number | Vendor | Amount | Fund Source | Purpose | 318310 | Creative Brain Learning (CBLC) | $223,957.64 | ASES Grant | After School & Education Safety (ASES) Program | 318364 | Matrix HG Inc. | $957,209.69 | Fund 21 (Bond Fund) | Measure I & L: Roofing / HVAC Project at Comstock, Elsie Allen, Maria Carrillo and Monroe | 318433 | California Valued Trust | $342,615.87 | General Fund | Classified Employee's Health Insurance | 318463 | KYA Services LLC | $386,068.13 | Fund 21 (Bond Fund) | Measure I: Elsie Allen HS Turf Field Project | 318480 | West County Transportation Agency | $749,532.93 | General Fund | Transportation Services | 318513 | Kaiser Foundation Health | $571,323.76 | General Fund | Employee Health Insurance | 318567 | Code to the Future | $100,000.00 | LCAP Funding | Providing Computer Science Education at Biella ES. | 318600 | Ridgeview Builders | $107,566.85 | Fund 21 (Bond Fund) | Measure L: Steele Lane ES Lunch Plaza Project | 318670 | Integrity Security Controls Inc. | $358,876.46 | Fund 21 (Bond Fund) | Measure I & L: Security Camera System Install | 318685 | Lattice Educational Services | $168,502.87 | Special Education | Special Education Services | 318716 | Spitz Inc. | $135,364.40 | Fund 40 (Special Reserve for Capital Outlay Projects) | Planetarium Upgrade for SRARQ Center | 318727 | Anova Education & Behavior | $447,757.01 | Special Education | Special Education Services | 318777 | Stronger Building Services | $950,000.00 | Fund 21 (Bond Fund) | Measure I: Herbert Slater MS Roof / HVAC Project |
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Warrants (Current): July 1, 2019, through July 26, 2019 = $7,983,489.98 Warrants (Total 19/20 Fiscal Year): July 1, 2019, through July 26, 2019 = $7,983,489.98 |
Approved by vote on consent agenda. |
Warrant Register List
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Rick Edson, Deputy Superintendent |
The Board will consider approval of the donations and gifts submitted. |
Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments. |
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Donations received since July 25, 2019 = $1,593.07. District-wide donations year to date = $2,094.07. |
Approved by vote on consent agenda. |
Donation/Gift Detail Donations Year to Date by Site
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Rick Edson, Deputy Superintendent |
The Board will consider approval of the contracts submitted. |
Staff is submitting contracts on behalf of schools and departments for specified services to be performed by individuals, contractors or consulting firms. For fiscal and learning impacts, see the attached summary sheet. |
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Total value of contracts = $1,145,694.00 |
Approved by vote on consent agenda. |
1. Summary of Contracts 2. Contracts 1-8 3. Contracts 9-16
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Diann Kitamura, Superintendent |
The Board will consider approval of Resolution 2019/20-003 Authorization of Personnel to Sign Orders on District Funds.
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This will authorize, empower, and update the signatories for District banking. This resolution authorizes Gabriela Mathiesen, District Child Care Assistant Supervisor, to sign orders for the payment of lawful expenses of the District on funds of the District through the Child Care Fund at Exchange Bank (Account Number #XXXXXX9938). |
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Approved by vote on consent agenda. |
Resolution 2019/20-003
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Rick Edson, Assistant Superintendent; Joel Dontos, Executive Director |
The Board will consider approving Resolution 2019/20-002 regarding the use of the Education Protection Account (EPA) funds for the 2018-19 fiscal year. Although the funds are not additional funds to the District, Proposition 30 transfers tax revenues to an EPA and requires that each K-14 local agency determine how the funds are spent and approve the spending during a public meeting. |
Purpose The language in Proposition 30, the Schools and Local Public Safety Protection Act of 2012, requires new revenues generated from Proposition 30 to be deposited into a newly created state account called the Education Protection Account (EPA). Schools districts, county offices of education, and charter schools will receive funds from the EPA based on their proportionate share of the statewide revenue limit amount, which includes charter school general purpose funding. A corresponding reduction is made to an LEA’s revenue limit or charter school general purpose state aid equal to the amount of their EPA entitlement. Thus, the EPA funds are not new funds but represent funds previously withheld from the District. Considerations Although the EPA funds are not new funds and they are not considered restricted funds, the District must determine and report on how the funds are spent. Such a spending plan must be approved by the governing board during a public meeting and the plan must be published on the LEA’s website. By law, EPA funds cannot be used for any administrative costs. For the 2018-19 fiscal year the EPA funds are as follows: - Santa Rosa Elementary District $756,070
- Santa Rosa High School District $2,073,492
- Santa Rosa Accelerated Charter School $24,694
- Santa Rosa Charter School for the Arts $129,622
- Santa Rosa French American Charter School $133,586
- Cesar Chavez Language Academy $70,448
Since the EPA funds represent a large percentage of the budget, the recommendation is to use the EPA funds for teacher salary expenses. This recommendation does not impact payments to teachers or teacher seniority, and it complies with the law. Education Code EC 14041 Previous Board Activity July 25, 2018 E.18. Approval of Resolution for Proposed Use of 2017/18 Education Protection Account (EPA) Funds
August 9, 2017 (Item E.12): Approval of Resolution for Proposed Use of 2016/17 Education Protection Account (EPA) Funds |
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Because the EPA funds do not represent additional funds to the district, there is no fiscal impact. If EPA funds are not expended in accordance with the requirements of Proposition 30, civil or criminal penalties could be incurred. |
Approved by vote on consent agenda. |
Resolution 2019/20-002 2018-19 EPA Funds Spending
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Rick Edson, Deputy Superintendent; Ed Burke, Director |
The Board will consider approval of the inter-agency agreement contracts between Santa Rosa City Schools, Kashia Elementary School, Amarosa Academy, and Redwood Empire Food Bank to continue to provide meal services during the 2019/20 school year.
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Purpose To Authorize school meal inter-agency agreement contracts for the 2019-2020 School Year for the following schools and organizations: Kashia Elementary Amarosa Academy Redwood Empire Food Bank The schools and organization listed above have requested the continuation of meal services for the 2019/20 school year. Considerations Contracts have been an integral part of the financial makeup of CNS for a number of years. For the 2019-2020 Fiscal Year, these contracts are anticipated to generate approximately $420,000 in gross revenue for the Child Nutrition Services Department. Revenue in excess of the cost associated with the contracts will be used to offset costs for commodities and basic goods for the meal program serving Santa Rosa City Schools students. Other factors considered with these contracts include the general labor costs and benefits including increases to PERS. Board Policy BP 3550 Previous Board History June 27, 2018 (E.10) Approval of the Child Nutrition Services (CNS) Meal Contracts for the 2018-19 School Year July 26, 2017 (E.16) Approval of the Child Nutrition Services (CNS) Meal Contracts for the 2017-18 School Year
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Gross revenue increase of $420,000, of which approximately $15,000 will be revenue in excess of cost. |
Approve the inter-agency agreement between Santa Rosa City Schools, Kashia Elementary School, Amarosa Academy, and Redwood Empire Food Bank to continue to provide meal services.
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Approved by vote on consent agenda. |
1. Amarosa Interagency Agreement SY 2019.20 2. Kashia School Interagency Agreement SY 2019.20 3. REFB and SRCS Food Service Vending Agreement (Delivery) 2019.20 school year 4. CACFP Addendum Redwood Empire Food Bank SRCS 2019.20 School Year
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Stacy Spector, Assistant Superintendent |
The Board will consider approval of a Provisional Internship Permit Application (PIP) for Eugenia Maria Aguirre. |
This Education Specialist PIP will allow the district to fill a Special Day Class (Mild/Moderate) teaching position at Elsie Allen High School for the 2019-2020 school year. PIPs are not renewable and are issued on a one-time basis per applicant in any credential subject area. Eugenia Maria Aguirre is currently enrolled in a credentialed program. This teaching position has been posted on EdJoin, Facebook and job fairs since March 2019. |
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Approved by vote on consent agenda. |
PIP Aguirre
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Steve Mizera |
The Board will consider approval of Resolution 2019/20-004 (Resolution To Establish Capacities for Various Grades, Special Classrooms and Special Programs). |
Purpose Each year, in advance of the opening of the window for Interdistrict permits, the office of Student and Family Engagement determines the capacities of each school site to regulate available space for students requesting to transfer into Santa Rosa City Schools. In accordance with Board Policy 5116.1, each year, in advance of the opening of the window for Inter-district permits, February 1 - March 15, the office of Student and Family Engagement determines the capacities of each school site in order to determine available space for students requesting to transfer into Santa Rosa City Schools. This capacity is based on school, grade and program capacities established each year by the Business Services Division. The attached resolution outlines each of those capacities in a generalized way which allows the SAFE department to then calculate the specifics. These capacities are not the same as any capacities outlined in any of the Agreements between the District and our Associations, but rather a figure that provides ample room to allow residents to enter into a school, grade or program with priority. This resolution publiclly acknowledges these capacities if an issue is raised during the Inter-district window.
Consideration While there has never been a challenge to the District's capacities, the attached resolution outlines each of those capacities in a generalized way which allows the SAFE department to then calculate the specifics. Those specifics are determined based on the capacity of each program, grade or school based on capacities established by the State, the Board, by the Agreements with the Associations or by program need.
Board Policy BP 5116.1 Education Code Ed Code 35160.5 Previous Board Activity July 25, 2018 (Item F-3)
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Approve Resolution 2019/20-004 To Establish Capacities for Various Grades, Special Classrooms and Special Programs.
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Approve Resolution 2019/20-004 To Establish Capacities for Various Grades, Special Classrooms and Special Programs. Passed with a motion by Jill McCormick and a second by Alegria De La Cruz. |
Yes Alegria De La Cruz. Yes Laurie Fong. Yes Jenni Klose. Yes Stephanie Manieri. Yes Jill McCormick. Yes Omar Medina. Yes Ed Sheffield.
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Resolution Re-Classroom Capacity
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Rick Edson, Deputy Superintendent |
The Board will consider approval of Resolution No. 2019/20-005 to identify the Santa Rosa High School Agricultural Facility at 4260 Alba Lane, Santa Rosa, California as a teaching and educational facility. |
Purpose This resolution starts the process of approvals for rebuilding the Santa Rosa High School Agriculture Facility. Considerations In October 2017, the Santa Rosa High School Agricultural Facility was destroyed by the Tubbs fire. Since that time, district staff have worked with our insurance company and Sonoma County Open Space to start the process of rebuilding the Agriculture Facility. The land located at 4260 Alba Lane, Santa Rosa, California is part of an agreement between Santa Rosa City Schools and Sonoma County Open Space. The agreement entered into in 1995 conveys a conservation easement and assigns development rights to Sonoma County Open Space. As part of the agreement with Sonoma County Open Space, SRCS must be granted approval for any changes or modifications to the site including the rebuild after the fires. Upon approval of this resolution by a two-thirds vote, Sonoma County Open Space will conduct a final review of the plans ultimately resulting in approval to begin the rebuilding process. California Government Code 53094 Previous Board History June 13, 2018 (E-16): Approval of PBK Architects for Engineering and Design Services for the Santa Rosa High School Farm |
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Approve Resolution No. 2019/20-005 for determination of the Santa Rosa High School Agricultural Facility as a teaching and educational facility. |
Approve Resolution No. 2019/20-005 for determination of the Santa Rosa High School Agricultural Facility as a teaching and educational facility. Passed with a motion by Laurie Fong and a second by Alegria De La Cruz. |
Yes Alegria De La Cruz. Yes Laurie Fong. Yes Jenni Klose. Yes Stephanie Manieri. Yes Jill McCormick. Yes Omar Medina. Yes Ed Sheffield.
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1. Resolution No. 2019/20-005 2. Exhibit A - SRHS Agriculture Facility
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Stacy Spector, Assistant Superintendent |
The Board will consider approval of Resolution 2019/20-006 for an exemption to the Separation-From-Service requirement pursuant to Education Code Section 24214.5 or 26812 for a retiree, Michael Milbrath.
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Purpose Due to the shortage of Music teachers statewide and locally, there is a critical need for a .1333 FTE Music Teacher support the Santa Rosa Charter School for the Arts program. If approved, this request for a Separation-From-Service will allow the District to fill a critically needed position by a retired member, Michael Milbrath.
Considerations
Santa Rosa Charter School for the Arts students benefit from the on-campus musical instruction which includes violin instruction and a strings orchestra. When asked to take on this task, Mr. Milbrath, agreed to fill this role. Mr. Milbrath officially retired from Santa Rosa City Schools in May 2019. There are requirements for requesting an exemption from the annual post-retirement earnings limit to assist schools that are in financial or academic distress. Approving this resolution will allow Mr. Milbrath to continue to teach music. Board Policy AR 4317.14 Postretirement Employment Education Code CA Ed Code 24214.5 CA Ed Code 26812 |
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Approve Resolution 2019/20-006 for an exemption to the Separation-From-Service requirement pursuant to Education Code Section 24214.5 or 26812 .
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Approve Resolution 2019/20-006 for an exemption to the Separation-From-Service requirement pursuant to Education Code Section 24214.5 or 26812. Passed with a motion by Laurie Fong and a second by Alegria De La Cruz. |
Yes Alegria De La Cruz. Yes Laurie Fong. Yes Jenni Klose. Yes Stephanie Manieri. Yes Jill McCormick. Yes Omar Medina. Yes Ed Sheffield.
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Resolution
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Stacy Spector, Assistant Superintendent |
The Board will consider approval of Resolution 2019/20-007 for an exemption to the Separation-From-Service requirement pursuant to Education Code Section 24214.5 or 26812 for a retiree, Laurie North. |
Purpose Due to the shortage of Deaf and Hard of Hearing (DHH) teachers statewide and locally, there is a critical need for a .40 FTE DHH, Severely Handicap (SH) Teacher to support the District's Student and Family Services program. If approved, this request for a Separation-From-Service will allow the District to fill a critically needed position by a retired member, Laurie North.
Considerations
The Deaf and Hard of Hearing program is a SELPA program at Hidden Valley Elementary School. Last year we had two of the three teachers retire. During the summer the other teacher passed away. One of the retired teachers, Laurie North, has agreed to come back in a part time capacity to help transition the program and ensure services to our DHH students and families remain without interruption. When asked to take on this task, Ms. North, agreed to fill this role. Ms. North officially retired from Santa Rosa City Schools in May 2019.
There are requirements for requesting an exemption from the annual post-retirement earnings limit to assist schools that are in financial or academic distress. Approving this resolution will allow Ms. North to continue to teach DHH. Board Policy AR 4317.14 Post retirement Employment Education Code CA Ed Code 24214.5 CA Ed Code 26812 |
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Approve Resolution 2019/20-007 for an exemption to the Separation-From-Service requirement pursuant to Education Code Section 24214.5 or 26812 .
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Approve Resolution 2019/20-007 for an exemption to the Separation-From-Service requirement pursuant to Education Code Section 24214.5 or 26812. Passed with a motion by Laurie Fong and a second by Stephanie Manieri. |
Yes Alegria De La Cruz. Yes Laurie Fong. Yes Jenni Klose. Yes Stephanie Manieri. Yes Jill McCormick. Yes Omar Medina. Yes Ed Sheffield.
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Resolution
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Rick Edson, Deputy Superintendent |
The Board will receive an update on the proposed Parcel Tax including fee structures and timeline. |
Purpose The Board will receive an update on the proposed Parcel Tax including fee structures and timeline that were discussed at the April 24, 2019 Board meeting. Consideration Charles Heath, a Partner at TBWB Strategies will present additional information and address the questions from the previous Parcel Tax update regarding the proposed measures. Previous Board History April 24, 2019 (Item F.6): Parcel Tax Update and Timeline March 27, 2019 (Item F8): Parcel Update Tax and Timeline May 9, 2018 (Item F3 & F4): Parcel Tax Presentation and Approval of TBWB
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Staff presented an update on the proposed Parcel Tax including fee structures and timeline. |
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Rick Edson, Deputy Superintendent; Mike Braff, Director; Adrian Bica, Director; Erik Oden, Director |
The Board will receive information on the Measure I and L Bond programs.
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Purpose
In November of 2014, the Santa Rosa Community approved two Prop 39 General Obligation Bonds for Santa Rosa City Schools: Measure I ($175,000,000 - Santa Rosa High School District) and Measure L ($54,000,000 - Santa Rosa Elementary School District).
As part of our commitment to using these funds as intended, updates are presented to the Board to show current progress and on-going planning. Through this presentation, bond related work over the last 6 months will be highlighted and information on future projects will be presented. In addition to bond projects, the Board will also receive information on progress made for Prop 39 Energy Expenditure Planning and the Hidden Valley Satellite Fire Recovery.
Consideration
Prop 39 General Obligation Bonds
A Prop 39 general obligation bond, approved by 55% local vote, authorizes bonds for repair, construction or replacement of school facilities addressing safety, class size, and information technology needs.
Bond proceeds will be repaid from a tax to be levied on the taxable property within the boundaries of the High School District and Elementary School District respectively. Costs of issuing the bonds will be paid from the proceeds of the bonds and not from the general fund of Santa Rosa City Schools.
Measure I and L
Santa Rosa City Schools Bond Program is committed to:
- Providing a Safe and Modern Learning Environment
- Current and Reliable Technology and Labs
- School Repair Measures to Support Student Success
The Bond Measures can be used at our school sites to:
- Repair or replace leaky roofs
- Provide updated technology to prepare students for college and careers
- Repair or replace deteriorating plumbing, sewer, and electrical systems
- Repair or replace outdated heating, ventilation, and air-conditioning systems
- Improve access to classrooms and labs for students with disabilities
- Upgrade campus security, safety, and fire systems at all schools
- Renovate aging classrooms, science labs, restrooms, and other educational facilities
- Modernize or replace aging facilities based on programmatic need
Bond Program Progress
Measure I - Facilities Projects (Major)
Site
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Project
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Status
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Notes
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Slater Middle
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Roofing / HVAC
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In Progress
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Roofing / HVAC complete 8/13/19; Skylights waiting for DSA Approval
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Santa Rosa High
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Stadium Field / Track
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In Progress
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Completion 8/13/19
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Montgomery High
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Classroom Safety Locks
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In Progress
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Contractor waiting on hardware
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Piner High
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Classroom Safety Locks
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In Progress
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Contractor waiting on hardware
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Carrillo High
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Classroom Safety Locks
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In Progress
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Contractor waiting on hardware
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Santa Rosa High
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Classroom Safety Locks
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In Progress
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Bid Received August 6 - Schedule TBD
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Comstock Middle
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Classroom Safety Locks
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In Progress
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Bid Received August 6 - Schedule TBD
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Montgomery High
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Two-Story Classroom Building
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Delayed*
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Project is delayed at DSA due to non-certified legacy projects
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Montgomery High
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Roofing / HVAC
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Delayed*
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Project is delayed at DSA due to non-certified legacy projects
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Santa Rosa Middle
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Roofing / HVAC
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Delayed
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Project is delayed at DSA due to complexity and backlog
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Santa Rosa High
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Roofing / HVAC Phase II
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Delayed*
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Project is delayed at DSA due to non-certified legacy projects
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Carrillo High
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Stadium Press Box
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Delayed*
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Project is delayed at DSA due to non-certified legacy projects
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Slater Middle
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Marquee
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Completed
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Elsie Allen High
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Marquee
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Completed
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Piner High
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Marquee
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In Progress
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Slater Middle
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Gymnasium Roofing
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Completed
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Piner High
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Roofing / HVAC
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Completed
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Carrillo High
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Roofing / HVAC
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Completed
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Santa Rosa High
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Roofing / HVAC Phase I
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Completed
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Carrillo High
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Stadium Field / Track
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Completed
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Elsie Allen High
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Stadium Field / Track
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Completed
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Montgomery High
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Stadium Field / Track
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Completed
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Piner High
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Stadium Field / Track
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Completed
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Elsie Allen High
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Classroom Safety Locks
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Completed
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Slater Middle
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Classroom Safety Locks
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Completed
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Piner High
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Stadium Lights
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Completed
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* Delayed - After submission to Division of State Architects (DSA), DSA indicated that there are legacy projects at these sites that need to be certified before DSA will stamp for final approval. These non-certified projects are not visible on the DSA portal which is checked prior to submission. Generally, this means that the projects were prior to the year 2000. District staff and the original architect of those projects are working to address the issues to certify these projects so the current projects can be approved.
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Measure I - Technology Projects (Major)
Site
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Project
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Status
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Notes
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Cook Middle
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Security Cameras
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In Progress
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Comstock Middle
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Security Cameras
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Fall 2019
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Santa Rosa Middle
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Security Cameras
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Fall 2019
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Elsie Allen High
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Security Cameras
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Fall 2019
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Rincon Valley Middle
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Security Cameras
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Fall 2019
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Santa Rosa High
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Security Cameras
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Fall 2019
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Lewis Ed Center
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Security Cameras
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Fall 2019
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Slater Middle
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Security Cameras
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Fall 2019
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Ridgway High
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Security Cameras
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Completed
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Piner High
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Security Cameras
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Completed
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Montgomery High
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Security Cameras
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Completed
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All Secondary Sites
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Low Voltage and Fiber Cabling
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Completed
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All Secondary Sites
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New Telephone System
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Completed
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All Secondary Sites
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New Network Equipment including Wireless
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Completed
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All Secondary Sites
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New Bell/Clock/Speaker
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Completed
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New system integrated with the new phone system and network
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All Secondary Sites
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Internet Bandwidth Increased
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Completed
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All Secondary Sites
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Teacher Laptops
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Completed
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All Secondary Sites
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Student Chromebooks
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Completed
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Measure L - Facilities Projects (Major)
Site
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Project
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Status
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Notes
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Lincoln Elementary
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Roofing / HVAC
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In Progress
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Substantial Completion 8/13
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Proctor Terrace Elementary
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Restroom
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In Progress
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Substantial Completion 8/13
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Steele Lane Elementary
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Outdoor Lunch Area
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In Progress
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Substantial Completion 8/13
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Biella Elementary
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Classroom Safety Locks
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In Progress
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Contractor waiting on hardware
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Lehman Elementary
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Classroom Safety Locks
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In Progress
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Contractor waiting on hardware
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Steele Lane Elementary
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Classroom Safety Locks
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In Progress
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Contractor waiting on hardware
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Hidden Valley Elementary
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Classroom Safety Locks
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In Progress
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Bid Received August 6 - Schedule TBD
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Monroe Elementary
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Classroom Safety Locks
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In Progress
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Bid Received August 6 - Schedule TBD
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Steele Lane Elementary
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Classroom Safety Locks
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In Progress
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Bid Received August 6 - Schedule TBD
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Steele Lane Elementary
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Marquee
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In Progress
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Brook Hill Elementary
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Marquee
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In Progress
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Burbank Elementary
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Marquee
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In Progress
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Biella Elementary
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Roofing / HVAC
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Completed
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Hidden Valley Elementary
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Roofing / HVAC
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Completed
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Brook Hill Elementary
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Classroom Safety Locks
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Completed
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Lincoln Elementary
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Classroom Safety Locks
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Completed
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Burbank Elementary
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Classroom Safety Locks
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Completed
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Lincoln Elementary
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Marquee
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Completed
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Lehman Elementary
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Marquee
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Completed
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Biella Elementary
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Marquee
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Completed
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Monroe Elementary
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Marquee
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Completed
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Monroe Elementary
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Roofing / HVAC
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Completed
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Santa Rosa Charter School for the Arts
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New Buildings / Modernization
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Completed
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Measure L - Technology Projects (Major)
Site
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Project
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Status
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Notes
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Lincoln Elementary
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Security Cameras
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In Progress
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Hidden Valley Elementary
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Security Cameras
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Completed
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Proctor Terrace Elementary
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Security Cameras
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Completed
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Steele Lane Elementary
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Security Cameras
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Completed
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Biella Elementary
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Security Cameras
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Completed
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Brook Hill Elementary
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Security Cameras
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Completed
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Burbank Elementary
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Security Cameras
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Completed
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Lehman Elementary
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Security Cameras
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Completed
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SR Charter for the Arts
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Security Cameras
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Completed
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Monroe Elementary
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Security Cameras
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Completed
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All Elementary Sites
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Low Voltage and Fiber Cabling
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Completed
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All Elementary Sites
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New Telephone System
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Completed
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All Elementary Sites
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New Network Equipment including Wireless
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Completed
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All Elementary Sites
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New Bell/Clock/Speaker
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Completed
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New system integrated with the new phone system and network
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All Elementary Sites
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Internet Bandwidth Increased
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Completed
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All Elementary Sites
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Teacher Laptops
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Completed
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All Elementary Sites
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Student Chromebooks
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Completed
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Future Bond Projects:
- Santa Rosa High School Phase II Roofing and HVAC
- Santa Rosa Middle School Roofing and HVAC\
- Montgomery High Roofing and HVAC
- Montgomery High Two-Story Classroom Building
- Carrillo High Stadium Press Box
- Phase IV and V - Classroom Security Locks
- Classroom Technology
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These numbers are from the inception of the Bond Programs through June 30, 2019. These figures do include all expenditures for Summer 2019 projects. Bond Program | Authorization | Expenditures | Remaining | Measure I | $175,000,000 | $70,324,090 | $104,675,910 |
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| Measure L | $54,000,000 | $19,964,110 | $34,035,890 |
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Staff presented an update on the Measure I and L Bond programs. |
Presentation
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Rick Edson, Deputy Superintendent; Anna Guzman, Assistant Superintendent |
The Board will receive information regarding the school site facility on Parker Hill Road formerly home to the Hidden Valley Elementary Satellite School. |
Purpose SRCS and Keysight Technologies have been partners since the early 1990s. This partnership included a TK-2 school (Hidden Valley Satellite) and childcare facilities at the Keysight Campus location. Keysight employees were given priority enrollment at this site. With the destruction of the Hidden Valley Satellite Campus during the 2017 wildfires, SRCS and Keysight have had conversations about the future of the site with a proposed rebuild of a school facility with childcare. Both SRCS and Keysight know this has been a mutually beneficial relationship that both entities want to continue. Considerations On April 3, 2019 and May 20, 2019, SRCS and Keysight held two public forums at the location of the former Hidden Valley Satellite School to garner feedback and input about the future of the site. Through attendees and online responses, there was many comments about providing STEM (science, technology, engineering, math), STREAM (science, technology, relationships, engineering, art, math), STEAM (science, technology, engineering, art, math) educational opportunities and also the desire to have childcare/daycare at the facility. There were also many comments to rebuild the site as it once stood and several other ideas for use of the facility. As the educational program is determined, it is necessary to start the process to provide childcare at the site for the 2020/21 school year. Staff will bring an architect for approval at the August 28, 2019 Board meeting. The architect will be charged with providing a learning environment for the childcare facility that will eventually become a school site. Previous Board History April 10, 2019 (Item F-3): SRCS Keysight Partnership |
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Staff presented an update regarding the school site facility on Parker Hill Road formerly home to the Hidden Valley Elementary Satellite School. |
Presentation
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Diann Kitamura, Superintendent |
The 2019-2024 Santa Rosa City Schools strategic plan will be presented for a second time to the public for input. This initial version of the vision, mission, and priorities of the board was developed by the Board and Superintendent in a series of meeting facilitated by Dr. Carlos Ayala beginning in February 2019. |
Purpose In order to accomplish the vision and mission of SRCS, the District needs a strategic plan that guides the district and the decisions of the staff and Board. The previous plan adopted in 2014 served the district for many years; however, the changing landscape both in terms of state and federal regulations, school funding, and the needs of students and families necessitates an update to the strategic plan. Considerations During the 2012-13 school year, the SRCS Board and the superintendent began a dialog around a strategic planning process. The Board worked diligently with the Superintendent and various experts who helped design an inclusive process to lead the work in SRCS. The current strategic plan has been in place for four years and it is time to review the current plan and work together with the school community to revise and update a strategic plan for SRCS. Dr. Carlos Ayala began the facilitation for updating the SRCS strategic plan with the Board of Education and Superintendent beginning in February 2019. Dr. Ayala worked together with the Board and Superintendent to use the feedback and input from the school community for the previous strategic plan to help inform the development of this updated version of the strategic plan for the district. In addition to Board meetings, a survey will be provided and two school community forums will be held to ensure there is an opportunity for stakeholders to share their thoughts and ideas about the strategic plan for SRCS. The community can also share their feedback at this board meeting. A link to a survey for input on the Strategic Plan will be available on August 28, 2019, and will run through the end of September. Upcoming events September 3 – Community Meeting (Spanish bilingual)/ Elsie Allen High School / 5:30-7:00 p.m. (childcare provided) September 4 – Community Meeting (Spanish bilingual)/ Montgomery High School / 5:30-7:00 p.m. (childcare provided) September 30 – Survey closes October 28 – Presentation of revised Strategic Plan 2019-24 Previous History
02/26/14 (Item F2) - Approval of Strategic Plan in 2014 04/17/19 - First Study Session for new Strategic Plan 05/15/19 - Second Study Session for new Strategic Plan 06/19/19 - Final Study Session for new Strategic Plan 07/24/19 - (Item F5) - Presentation of the SRCS Strategic Plan 2019-24
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The Superintendent presented an update on the 2019-2024 Santa Rosa City Schools strategic plan. A correction was made to the board report timeline that the presentation of the final SRCS Strategic Plan will be at the October 23rd board meeting. |
SRCS Goals and Outcomes Strategic Plan 2014-19 SRCS Strategic Plan 2019-24 (Ver 1)
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President Jenni Klose, Dr. Diann Kitamura |
Many Santa Rosa City School sites have a foundation to help support a variety of activities and expenses a school incurs. We are fortunate there is such strong support for high schools through their foundations. Elementary and middles schools do not have foundations to provide these types of resources and raises the question about forming a SRCS Foundation. |
Purpose In the 2018-19 school year our schools received a total of $324,286.00 in donations. The range in donations at the lowest was $600 and the highest was $94,055. A SRCS foundation would help support those school receiving little funds from donations and allowing them to access the same enrichment activities and supports as their peers at other schools. Considerations A foundation is an entirely separate entity from a school or the school district and therefore requires its own administrator, Board, bylaws, and budget. A non profit status would need to be established along with various other requirements to be a charitable foundation. Non Profit Law Blog Start up funds for an SRCS foundation must be identified and an administrator hired to organize and complete the process of establishing the non profit organization. At the same time the administrator must begin networking with the community to establish partnerships for fundraising to ensure the sustainability of the foundation as grants are provided to school sites. There are several successful school foundations that can serve as a model for the SRCS foundation.
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There is no financial impact to Santa Rosa City Schools. |
Staff presented information regarding the formation of a Santa Rosa City Schools foundation. |
Donations Year to Date By Site 2018-19
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These items are presented for informational purposes only. |
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The following are future board update items: - Parcel tax
- Summer school
- Cook/CCLA
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Stacy Spector, Assistant Superintendent |
Attached for information is the Sonoma County Office of Education School Visitation report for the fourth quarterly report for the 2018-2019 fiscal year as required by Education Code 1240(c)(2)(G) pursuant to the Williams Settlement. |
The Sonoma County Superintendent's July 2019 report presents that there were no visits or reviews conducted this quarter for the following schools: Piner High, Elsie Allen High, Lawrence Cook Middle, Abraham Lincoln Elementary, Steele Lane Elementary, Hilliard Comstock Middle, James Monroe Elementary, Brook Hill Elementary and Albert F. Biella Elementary School. |
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SCOE Quarterly Report
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The meeting was adjourned at 9:30 p.m. |
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Present | Alegria De La Cruz |
Present | Laurie Fong |
Present | Jenni Klose |
Present | Stephanie Manieri |
Present | Jill McCormick |
Present | Omar Medina |
Present | Ed Sheffield |
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