Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

The Board will consider approval of the minutes from the April 12, 2017, Regular Board Meeting.

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to three minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period 4/1/17 through 4/13/17 for a total of $3,835,309.92. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

Warrants (Current) - 4/1/17 through 4/13/17 = $3,835,309.92
Warrants (Total 16/17 Fiscal Year)  - July 1, 2016 through April 13, 2017 = $53,556,917.51

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since April 12, 2017 = $30,095.28
District-wide donations year to date = $410,648.87

 The Board will consider approval of the contracts submitted.

Staff is submitting requests from various schools and departments to hire individual contracts or consulting firms to provide specified services.  For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $82,781.00

The Board will consider approval of an application for the Carl D. Perkins Career Technical Education Grant and accepting funding in the amount of $175,613 to support Career Technical Education programs in the District. 

The federal Carl D. Perkins Career and Technical Education Act supports the development of academic, career, and technical skills among students who enroll in a sequential career technical education (CTE) program. Carl D. Perkins CTE Grant funding must be used to enhance, expand, and improve CTE programs. 

In order to identify areas of funding support needed, CTE teachers completed the “11 Elements of a High Quality CTE Program Self-Review”. Using the self-review as a guide, CTE teachers completed a district application outlining funding requests, discussed their requests with their site principals,  and then submitted the application to the Director of CTE/College and Career Readiness. In collaboration with the Director of CTE/College and Career Readiness, the CTE Department Chairs reviewed all requests and determined 2017-2018 allocations.

For the 2017-2018 program year, Carl D. Perkins CTE Grant funding will be allocated to update equipment and instructional tools to keep programs current with industry standards, provide CTE-related professional development for teachers, counselors, and administrators, provide opportunities for teachers to develop curriculum aligned to the CTE Model Curriculum State Standards, increase student exposure to business and industry through Work-Based Learning experiences and industry tours, and provide support for Career Technical Student Organizations. 

Summary of Previous Board Activity: 

April 27, 2016- The Board of Education approved the 2016-2017 application for the Carl D. Perkins CTE Grant. 

Financial Impact: Santa Rosa City Schools would recieve $175,613 in Carl D. Perkins Career Technical Education (CTE) Grant funding to support CTE programs during the 2017-2018 program year. Funds will be used to enhance, expand, and improve CTE programs. Grant funding cannot be used to add personnel, build classroom facilities, or provide consumable supply budgets for CTE programs.

Staffing Impact: All CTE programs receiving Carl D. Perkins CTE Grant funding must have a properly credentialed CTE teacher who has work experience in the industry sector in which they are teaching.  

The Board will consider approval of the Musco Sports Lighting, LLC National Joint Powers Alliance (NJPA) Contract for the procurement of Athletic Field Lighting System. A formal presentation on the status of the Piner Lights Project will be presented at the May 10, 2017 Board of Education meeting.

Piner Stadium Lighting Project

Using the Musko Lighting National Joint Powers Alliance (NJPA) contract allows SRCS to secure the lights, poles, and concrete foundations for this project. The installation of the lighting solution will be competitively bid and contractor installed. 

With approval of this item, Musko Sports Lighting, LLC will provide the necessary engineering specifications that will be included in the final design documents and construction drawings. 

NJPA establishes and provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contracting Law. Joint Powers laws enable members to legally purchase through our awarded contracts.

Staff has determined that pricing for the Musko Athletic Field Lighting Solution is fair, reasonable, and competitive and meets the needs for this project. 

The lights, as specified, meet the criteria set forth in the California Environmental Quality Act (CEQA) documents as required for this project. 

A formal presentation on the status of the Piner Lights Project will be presented at the May 10, 2017 Board of Education meeting. This will included design documents, estimated total project costs and budgets, and timeline. 

$257,791 - Measure I Bond Program.

The Board will consider approval of Resolution 2-16/17-053 (May Observances and Celebrations).

• Classified School Employee Week (May 21-27)
• National Teacher Appreciation Week (May 1-5)
• Substitute Teacher Appreciation Week
• National School Nurse Day (May 10)
• Asian American and Pacific Islander Heritage Month (May 1-31)

The Board will consider approval of the Advanced Learner Plan and Services (ALPS) document formerly known as Gifted and Talented Education (GATE).

The work of the Advanced Learner committee has been ongoing for several years and has included teachers, parents, and administrators.   

This year the committee has developed a comprehensive plan, called Advanced Learner Plan and Services (ALPS), for advanced learners that propose serving students in the regular education setting.  The vision of this plan is for all students to receive rigorous and creative learning opportunities that support their needs, cultivate their interests, and enhance their ability to thrive.

Based on California Department of Education recommendations, the committee included sections on program design, identification, curriculum and instruction, professional development, parent and community involvement, evaluation, social and emotional needs, and budget.  This comprehensive plan is inclusive, sustainable and equitable.

The main focus is that through professional development all students will have access to the instructional techniques and best practices used to challenge advanced learners.  We know that these strategies are effective for all students and essential for some.  

The plan proposes that a .60 Teacher on Special Assignment assist with coordinating and implementation of the Advanced Learner Plan and Services.

Previous Board Activity:

Advanced Learner Update April 13, 2016

The financial impact will be reflected in the 2017-2018 LCAP.

 The Board will hear an update on the College Readiness Block Grant. 

The College Readiness Block Grant (CRBG) is one-time state funding that was established to provide students in grades 9-12, particularly unduplicated students as defined in Education Code (EC) sections 42238.01 and 42238.02, additional supports to increase the number who enroll in institutions of higher education and complete an undergraduate degree within four years. Funds allocated may be used for, but are not limited to:

1. Providing professional development for teachers, administrators, and counselors to increase college readiness, improve a-g rates, and increase honors and Advanced Placement (AP) courses.
2. Providing counseling services to students and their families regarding college admission requirements and financial aid programs.
3. Developing or purchasing materials to increase performance on required college entrance exams.
4. Developing comprehensive advising plans to support pupil completion of a–g course requirements.
5. Implementing collaborative partnerships between high schools and post-secondary educational institutions that support pupil transition to post-secondary education.
6. Providing subsidies for unduplicated students taking AP exams.
7. Expanding access to a-g aligned coursework.

As a condition of receiving funds, Santa Rosa City Schools (SRCS) submitted the “CRBG Required Report” to the California Department of Education by the deadline, which was January 1, 2017. The report outlined how the district will measure the impact of the CRBG funds received.  

In addition to submitting the “CRGB Required Report”, SRCS needs to develop and adopt a plan describing how the funds will increase and improve services for unduplicated students to ensure college readiness. The plan also needs to include information regarding how it aligns with the district’s Local Control Accountability Plan.

District staff has worked with stakeholders to develop the plan. Per grant requirements, the plan is being shared with Board of Education as a discussion item and will be brought back at a subsequent meeting for approval.

Santa Rosa City Schools was awarded $499,474 in College Readiness Block Grant funding. Grant funding must be expended by June 30, 2019. 

The Board will consider approval of the Migrant Education District Service Agreement (DSA) for 2017-18. 

The District Service Agreement (DSA) is the application by which districts apply for sub-grant funding through Butte County Office of Education/Migrant Education division which is authorized by the California Department of Education (CDE) to award the funding.  The goal of the Migrant Education Program is to ensure that Migrant Education students meet the same challenging academic standards that all children are expected to meet.  The service agreement will provide approximately 483, TK-12 eligible Migrant students and their families with supplemental services such as after school tutorials, summer school, and parent leadership training and support.  In addition, a Migrant Education Teacher on Special Assignment (TOSA) oversees the program to provide direct support to staff and families.  Each program is expected to submit a detailed end of year evaluation report which includes attendance and pre and post test results.  

 The total grant amount is $292,290.  This amount covers all costs associated with the program including staff.

The Board will receive an update on the"Out-of-Country" Teacher Employment at the French American Charter School.

The French American Charter School is unique in that many of our French speaking teachers come from outside of the United States. This provides both interesting opportunities as well as challenges.  To help bring awareness to the unique circumstances at our French American Charter School, including the employment cycle with our "Out-of-Country" teachers.

The Board will consider approval to draft a grant proposal to the California Department of Education (CDE) that supports our current system to reduce chronic absenteeism in Santa Rosa City Schools (SRCS). 

Chronic absenteeism is one of the provisions monitored by the state under the State’s new accountability plan. This grant proposal will support work already underway through the Local Control Accountability Plan (LCAP) and our Building Effective Schools Together (BEST Plus) work. By working through the BEST Plus teams that will be in place in all SRCS schools by the 2017-18 school year, this grant will enable SRCS to implement a comprehensive approach to decreasing truancy and chronic absenteeism throughout the district.  The grant opportunity is funded through the California Learning Communities for School Success Program (LCSSP). The goal of the LCSSP is to support evidence-based, non-punitive programs and practices employed to keep the state’s most vulnerable pupils in the school. All programs and practices funded by this grant must complement and enhance the actions and services identified to meet SRCS' goals as identified in SRCS' LCAP. The grant application is due May 10, 2017, and districts will be notified of CDE's funding decision by May 26, 2017.

This one-time infusion of grant funding will enable SRCS to implement the following strategies to reduce the district's high absenteeism rates: (1) Provide early intervention to stop patterns of absenteeism; (2) Reach out to parents and engage them about the importance of school attendance; (3) Develop a system to work with families to case manage their absenteeism issues within the entire family, regardless of which schools their children attend; (4) Implement district-wide systems to better track and monitor student attendance; (5) Use a tiered approach through the BEST Plus teams to reduce chronic absences; (6) Assist classroom teachers to enable them to work directly with students and families to better manage absenteeism; (7) Develop policies and restorative practices designed to decrease absenteeism; (8) Ensure that practices to reduce absenteeism align with SRCS LCAP goals; and (9) Support existing/create new partnerships with community-based organizations and county agencies to provide tailored support to best serve the needs of students and families.

Before submitting any final proposal to the State by May 10, the grant team will meet with Principals, Elementary School Office Managers, School Secretaries and the District Leadership Team for their input in the plan’s development.

The three-year grant, if received, could fund up to $809,350 per year for up to 3 years, for a total of $2,428.050 between July 1, 2017 and June 30, 2020.  As part of the grant, Santa Rosa City Schools would provide matching "in-kind" funds of at least 20% of the award annually.  This 20% ($161,870/year) does not exceed our current annual investment in this project. Since the purpose of this grant funding is to build staff and system capacity through training and adoption of new processes and procedures to better manage truancy and absenteeism, it is anticipated that no additional funding will be required after the grant funding ends to sustain SRCS' absenteeism initiative. As we know, reduced student absences not only improves student learning but allows the District to increase revenue through gained Daily Attendance.

The Board will consider the award of bid for the Piner High School Re-Roofing and HVAC Project. This project is funded through the Measure I Bond Program.

On February 8, 2017, the Board approved PBK for summer roofing projects including Biella Elementary, Hidden Valley Elementary, Monroe Elementary, Slater Middle School Gymnasium, and Piner High School. These schools were brought forward based on the needs assessment of each school and a review of work orders identifying the greatest areas of need for repair.

Piner High School Re-Roofing and HVAC Project

On Thursday, April 20, 2017 at 2:30 p.m., a competitive sealed bid was received at the
Santa Rosa City Schools, Board Room, for the Piner High School Re-Roofing Package. One (1) contractor submitted a sealed bid. In our review, Matrix HG, Inc submitted a responsive and responsible low bid.

Based on an analysis of the submitted bid documents, verification of California Contractor’s license ‘C-39’ is current and active, PBK Architects recommends that the Santa Rosa City School enter into a separate formal agreement, as outlined in the Contract Documents, with Matrix HG, Inc for the sum of Three Million, Nine Hundred Ninety-Six Thousand Two Hundred Sixty-Four Dollars ($3,996,264.00).

Due to Matrix HG, Inc's successful construction record and their overall evaluation, we believe they are the best qualified to successfully execute the requirements of this contracts, and therefore will bring the best value to the District.

$3,996,264.00 - Measure I Bond Program.

These items are presented for informational purposes only.