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Regular Meeting of the Board of Trustees
Vista Del Mar Union SD
January 13, 2022 5:30PM
The meeting will be held Via Zoom Conference*** A link to the live meeting which can be viewed on-line will be available on the District website at https://vista-vdm-ca.schoolloop.com/

Mission Statement:
The mission of Vista de Las Cruces, a collaborative, historically rich community, is to guarantee students a safe and positive environment from which they will emerge as well-rounded, forward-thinking citizens.
1. OPEN SESSION
1.1. Call to Order
1.2. Roll Call
1.3. Establish Order of the Agenda
1.4. Pledge of Allegiance
1.5. Vista Del Mar Education Association/CTA Dedicated Board Time
2. PUBLIC COMMENTS
Quick Summary / Abstract:

Subject to Board policy, the President of the Board will allow any individual or group representative to address the Board on any subject not covered by an item on the agenda under Public Comments/Staff Comments.

In order to efficiently manage the business of the Board, The Board President may limit the amount of time allocated for public testimony for each individual speaker to three minutes, and to limit the total time allocated on a particular issue to twenty minutes, pursuant to Board Bylaw 9323. Any materials required by law to be made available to the public prior to the meeting of the Board of Trustees can be inspected at the following address during normal business hours. 9467 San Julian Road, Gaviota.

3. RECOGNITION(S)
3.1. School Board Recognition Month
Quick Summary / Abstract:

This January during School Board Recognition Month, California School Board Association (CSBA) salutes local educational agency boards and encourages communities around California to do the same. Roughly 5,100 California school board trustees — the largest group of elected officials in the state — aid in supporting student success by establishing policy priorities and benchmarks. Trustees provide a critical accountability link between the schools and the community, and offer an accessibility to voters that is unrivaled by other public officeholders.

CSBA School Board Proclamation is written in Recognition of the services to the Vista Del Mar Union School District of Board by Trustees Nicole Jones, Ryan Harrington, and Kit Boise-Cossart.

This item aligned to Board Goal Communication and Engagement. 

Attachments:
January School Board Recognition Month
4. Consent Agenda
Quick Summary / Abstract:
This item aligns to Board Goal District Management and Operations.
Recommended Motion:

Approval of consent items as presented.

4.1. Organizational Board Meeting Minutes December 16, 2021
Recommended Motion:
Recommend approval of minutes as presented.
Attachments:
Organizational Board of Trustees Meeting Minutes December 16, 2021
4.2. Commercial Warrants
Quick Summary / Abstract:

Commercial warrants as presented.

This item aligns to Board District Management and Operations.

Recommended Motion:
 Recommend approval of Commercial Warrants as presented.
Attachments:
Commercial Warrants December 5, 2021 to January 5, 2022
4.3. Receive Williams Quarterly Report - October through December, 2021
Quick Summary / Abstract:

The Williams Lawsuit Settlement requires Districts to report quarterly regarding the status of complaints that are filed related to the Williams Settlement.  The county report provides information on the sufficiency of instructional materials, the condition of facilities and the results of monitoring of teacher misassignments and vacancies.

This item aligns with Board Goal District Management and Operations.

Recommended Motion:
Approve as presented.
Attachments:
Williams Quarterly Report, January, 2022
5. INFORMATIONAL ITEM(S) (No Actions Required)
5.1. First Reading of Board Bylaw 9320 Meetings and Notices
Quick Summary / Abstract:

The BB 9320 Meeting and Notices  adopted in April of 2004 reads the Board shall hold one regular meeting each month. Regular meetings shall be held at 5:30 p.m. on the 2nd  Wednesday at the Vista de las Cruces library.   On January 14, 2021 BB 9320 was amended to read the Board shall hold one regular meeting each month.  Regular meetings shall be held at 5:30 p.m. on the 2nd Thursday at the Vista de las Cruces library. 

This is the first reading of BB9320 Meeting and Notices to include language that reads the 2nd Thursday of each month for the regular board meetings. The first reading notes additions (underlined), deletions (strike-through) to represent the most current California School Board Association (CSBA) policy December 14, 2021.


This item aligns to Board Goal District Management and Operations.


Attachments:
First Reading Board Bylaw 9320 Meetings and Notices
Original BB 9320 Meetings and Notices
5.2. First Reading of Draft 2022-2023 and 2023-2024 Academic School Calendar Years
Quick Summary / Abstract:

The attached draft calendars for 2022-2023 and 2023-2024 have been aligned with other districts in the Santa Ynez Valley to the extent possible while retaining VDMUSD's Fall Break Week. 

This item aligns to Board Goal Communication and Engagement and District Management and Operations.

Attachments:
Academic Calendar 2022-23
Academic Calendar 2023-2024
5.3. Universal Prekindergarten Planning and Implementation Grant ProgramWas edited within 72 hours of the Meeting
Quick Summary / Abstract:

Over the next five years, the state is phasing-in Transitional Kindergarten as a “new” grade for all public schools in California.  Each year, the State will be expanding the window for children who turn 5 years of age to qualify for Transitional Kindergarten.  The windows are as follows:

2021-2022 Fifth birthday between Sept 2 and Dec 2

2022-2023 Fifth birthday between Sept 2 and Feb 2

2023-2024  Fifth birthday between Sept 2 and April 2

2024-2025  Fifth birthday between Sept 2 and June 2

2025-2026 Fourth birthday by Sept 1

The attached planning grant will provide the District with $25,603 in funding to plan for the additional grade level.  Unfortunately, the State will not be providing community funded districts with operational funding for the new grade level.  Vista Del Mar Union School District plans to incorporate the transitional kindergarten students in its existing Kindergarten program.

This item aligns to Whole Child Approach and Student Achievement/Performance and Learning.

Recommended Motion:
No action is required on this Agenda item.  The District will be submitting the new planning grant to the State for funding.
Attachments:
Universal Planning and Implementation Grant Pre-K
6. ACTION ITEMS
6.1. Approval of the 2020 School Accountability Report Cards (SARC) Was edited within 72 hours of the Meeting
Quick Summary / Abstract:

Annually, by February 1st, updated School Accountability Report Cards (SARC) are required to be posted to each school's website in both English and Spanish.  The data from the SARC is primarily from 2020-21, the previous school year.   

NOTE:  Pre-populated data will be made available when all data is released by California Department of Education (CDE).  CDE anticipates the California Assessment of Student Performance and Progress (CAASPP) data to be populated before February 1 and that the teacher data (Tables 6, 7, 8, and 9) will be uploaded onto the electronic 2020-21 SARC template after February 1.  All schools/LEAs are to post their Board approved 2020–21 SARCs by the February 1 due date without the four teacher data tables populated. A second Board review/approval of the Teacher data tables once populated will not be required. The SARCs also report to the public the Williams Act data reporting the status of Highly Qualified Teachers, the Facility Improvement Tool (FIT) results, and Adequacy of Instructional Materials for students. 

This item aligns to Board Goal Communication and Engagement and Student Achievement/Performance Learning.


Recommended Motion:
Recommendation approval of the 2020 School Accountability Report Cards (SARC).
Attachments:
School Accountability Report Card 2021
6.2. Approval of Agreement for Expanded Learning and Educational ServicesWas edited within 72 hours of the Meeting
Quick Summary / Abstract:

Vista de Las Cruces School has a long tradition of visual and performing arts as a part of the school culture.  To bring this opportunity back within the school environment and as an enrichment to extend a comprehensive educational program, this agreement includes arts, theater, stage performance, dance, movement, music, and musical performing arts.  On Friday afternoons, and after school sessions, students in all grade levels will be able to participate in sixteen sessions that will culminate in a live performance on Thursday, May 26, 2022.  The contract shall include the construction and installation of stage props for the performance and the overall coordination and oversight of the performance on that date.

 

This item aligns with Board Goal Whole Child Approach and Student Achievement/Performance and Learning.

Recommended Motion:
Approval of Agreement for Expanded Leading and Educational Services.
Attachments:
Agreement for Expanded Learning and Educational Services
6.3. Approval of Vista Del Mar Union School District Comprehensive School Safety PlanWas edited within 72 hours of the Meeting
Quick Summary / Abstract:

Annually, school district are required to review and update the Comprehensive School Safety Plan (CSSP) and to be adopted by March 1 of each school year. 

Beginning with 2018-19 school year, compliance with CSSP requirements have been audited through the annual state fiscal process.  The school district is responsible for compliance with all applicable sections of Ed Code sections 32280 to 32289.5.  This year’s revised/updated plan is included for Board approval.

This item aligns with Goal Whole Child Approach.



Recommended Motion:
Approval of Vista Del Mar Union Comprehensive School Safety Plan
Attachments:
Comprehensive School Safety Plan 2021-22
6.4. Approval of Middle School Field Trip Catalina Environmental Leadership Program
Quick Summary / Abstract:

Board Policy 6153 School-Sponsored Trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board.  

Michelle Fomin, Middle School Teacher researched to provide for the middle school students in grade 6 an opportunity to participate in the Catalina Environmental Leadership Program (CELP), a 3 day-overnight field trip to Catalina Island beginning Wednesday, March 30 through Friday, April 1st in . Five students in grade six along with 2 adult chaperones (one male and one female)  will have the opportunity to represent Vista de Las Cruces School.

The goals of CELP are 1) to give students a positive view of themselves, 2) to develop knowledge and respect for the outdoor world, 3) to give students skills in communication, teamwork, and friendship building that will help them throughout life, and 4) to inspire youth to live more sustainably and take responsibility for their future.

CELP follows the Los Angeles County Covid-19 Protocols for Overnight Organized/Children's Camp.  The facilities and program is set up for cohorting, physical distancing, and being outdoors. Note;  The process are subject to change based on LA County Department of Public Health and CIC.  



Recommended Motion:
Approval of Middle School Field Trip Catalina Environmental Leadership Program.
Attachments:
Catalina Environmental Leadership Program
7. ADJOURN TO CLOSED SESSION
7.1. Conference with Labor Negotiators pursuant to Government Code Section 54957. Agency designated representative: Yuri Calderon; Employee Organization: Vista Del Mar Certificated and Classified Employees Association/CTA/NEA
8. RECONVENE TO OPEN SESSION
8.1. Report of Action Taken In Closed Session, If Any Action.
9. ADJOURN
Disability Information:
For information regarding how, to whom, and when a request for disability-related modification or accommodation, including auxiliary aids or services, may be made by a person with a disability who requires a modification or accommodation to participate in the public meeting, please contact Dr. Lois M. Peterson, Superintendent at (805) 686-1880.

Published: January 10, 2022, 2:12 PM

The resubmit was successful.