MEETING FORMAT "HYBRID" Santa Monica-Malibu USD August 09, 2017 6:00PM District Administrative Offices: 1651 16th Street, Santa Monica, CA
The Board of Education will call the meeting to order at 4:30 p.m. in the Board Conference Room at the District Offices, at which time the Board of Education will move to Closed Session regarding the items listed below. The public meeting will reconvene at 6:00 p.m. in the Board Room.
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Ms. Lieberman called closed session to order at 4:35 p.m. |
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Persons wishing to address the Board of Education regarding an item scheduled for closed session must submit the “Request to Address” card prior to the start of closed session.
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- DN-1004-17/18 (Special Education)
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Title: Interim Superintendent, Business & Fiscal Services Title: Assistant Principal Title: House Principal
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- Agency Designated Representative: Dr. Ben Drati
- Employee Organizations: SEIU
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Ms. Lieberman called open session to order at 6:15 p.m. |
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All board members were present. Mr. Mechur arrived at 4:37 p.m. |
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Ms. Leon-Vazquez led the pledge of allegiance. |
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It is recommended that the Board of Education approve the August 9, 2017, agenda. |
It is recommended that the Board of Education approve the August 9, 2017, agenda. Passed with a motion by Maria Leon-Vazquez and a second by Mr. Craig Foster. |
Yes Oscar de la Torre. Yes Mr. Craig Foster. Yes Jon Kean. Yes Maria Leon-Vazquez. Yes Laurie Lieberman. Yes Ralph Mechur. Yes Dr. Richard Tahvildaran.
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It is recommended that the Board of Education approve the July 19, 2017, regular meeting minutes. |
It is recommended that the Board of Education approve the July 19, 2017, regular meeting minutes. Passed with a motion by Maria Leon-Vazquez and a second by Mr. Craig Foster. |
Yes Oscar de la Torre. Yes Mr. Craig Foster. Yes Jon Kean. Yes Maria Leon-Vazquez. Abstain Laurie Lieberman. Yes Ralph Mechur. Yes Dr. Richard Tahvildaran.
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Minutes_071917
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The Board of Education will be recognizing outgoing FOC member Mr. Silvern, who has served on the committee for fourteen years. |
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Time Start: 6:17pm Time End: 6:25pm
The board presented Mr. Silvern with a framed commendation. Mr. Silvern explained that he joined the FOC, and his wife also became very involved in the district, when their children were in elementary school here in the district. He remarked on the many fiscal accomplishments of the district during his tenure. He expressed his appreciation for the opportunity to serve the district. |
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These items are staff presentations and/or updates to the Board of Education.
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The Communications section provides an opportunity for the Board of Education to hear reports from the individuals or committee representatives listed below. All reports are limited to 5 minutes or less. However, if more time is necessary, or if a report will not be presented, please notify the Board secretary eight workdays prior to the date of the meeting.
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There are no student board member reports during the summer meetings. |
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Time Start: 6:25pm Time End: 6:27pm
Ms. Braff commended everyone for getting ready for the first day of school and hitting the road running. She said she was excited to see new windows at Will Rogers and that the district is moving forward with equity at all sites, remarking that facilities upgrades are an equity issue. She is looking forward to working with the district during the upcoming transitions. |
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Ms. Cartee-McNeely was absent. |
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Time Start: 6:27pm Time End: 6:31pm
Ms. Smith reported that Summer Adventure served 539 elementary school students and 290 middle school students. She thanked Martha Chacon for doing a fabulous job as Summer Adventure principal. Ms. Smith thanked Dr. Deloria, Area Kramarski, Debbie Mulvaney, and Linda Greenberg for developing an MOU supporting Summer Adventure. Ms. Smith reported that she has been working with district staff and the Ed Foundation to create welcome packets for all incoming PreK, TK, and K families. She met with Director Pam Kazee regarding increasing communication between PTA and the special education classrooms. The City of Santa Monica Cradle to Career staff are meeting with various stakeholders to ensure everyone is informed about the mental health resources at the school sites. Ms. Smith will be welcoming the new and returning PTA presidents next week. The PTA will have two main focuses for 2017-18: membership and parent education. |
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Time Start: 6:32pm Time End: 6:32pm
Dr. Deloria reported that site administrators returned last week, and there were three days of professional development. The first day was a welcome message from the superintendent and a workshop on culturally-responsive and customer service strategies. |
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Time Start: 6:32pm Time End: 6:34pm
Dr. Kelly announced that the New Teacher Academy will be on Monday and Tuesday next week. They will hear a welcome message from the superintendent and hear from the various departments. On the second day, the teachers will go to their sites for site-based orientation. Dr. Kelly thanked Ms. Daruty and Ms. Gartrell for their work with the new teachers. |
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Time Start: 6:34pm Time End: 6:36pm
Dr. Drati introduced Mr. Michael Bishop, our new Interim Assistant Superintendent for Business and Fiscal Services, who started today. Mr. Bishop brings to our district a wealth of knowledge and comes highly recommended. Dr. Drati remarked on how engaged staff and the community have been these summer months preparing for the start of school. He is excited for the new school year. |
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The board approved Item Nos. A.1-A.4, A.6, B.1-B.3, C.1-C.9, C.11, and D.1-D.2 listed under the Consent Calendar. Item Nos. A.5 and D.3 were pulled from consent and voted on separately. C.10 was removed from the agenda. Passed with a motion by Ralph Mechur and a second by Mr. Craig Foster. |
Yes Oscar de la Torre. Yes Mr. Craig Foster. Yes Jon Kean. Yes Maria Leon-Vazquez. Yes Laurie Lieberman. Yes Ralph Mechur. Yes Dr. Richard Tahvildaran.
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As agreed by the President, Vice President, and Superintendent during agenda planning, consent agenda items are considered routine, require no discussion, and are normally approved all at once by the Board of Education. However, members of the Board of Education, staff, or the public may request an item be moved from the consent agenda to Section XI (Major Items) for clarification and/or discussion.
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Time Start: 6:36pm Time End: 6:38pm |
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It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. These contracts are included in the 2017-18 budget. |
- Contractor: CSM Consulting
- Dates: 7/1/17-6/30/18 (year 21)
- Amount not to exceed:$19,000.00
- Description: Category One & Two – Consultant to advise, coordinate, prepare documentation, forms, applications, and filing of FCC Forms 470-471, 486 and 500 with the Federal Communications Commission (FCC) E-rate program. Act as District’s main point of contact with SLD and advise on E-rate compliance, update rules & regulations.
- Site: Purchasing
- Funding: 01-00000-0-00000-72000-5802-055-2550
- Contractor: Art meets Technology
- Dates: 7/6/16-6/30/17
- Amount not to exceed: amend amount not to exceed $4,000.00
- Description: Maintenance of Barnum Hall website along with Facility Permit, Theatre Operations & Filming Pages
- Site: Business Services
- Funding: 01-90110-0-81000-54000-5802-046-2460
- (Original contract approved 9/22/16)
- Contractor: Falcrum Learning Systems, Inc.
- Dates: 8/18/17-8/18/17
- Amount not to exceed:$5,500.00
- Description: Leadership and Team Development Challenge Course @Culver City Park
- Site: Lincoln Middle School
- Funding: 01-00021-11100-10000-5802-012-4120 (SMMEF Stretch Grant)
- Contractor: Robert Howard
- Dates: 7/01/17-6/30/18
- Amount not to exceed:$80,000.00
- Description: Provide to SMMUSD staff training in Restorative Justice Community Building.
- Site: Superintendent’s Office
- Funding: 01-00000-0-00000-71500-5890-020-1200
- Contractor: K12 Insight
- Dates: 7/01/17-6/30/18
- Amount not to exceed:$22,000.00
- Description: Subscription to Let’s Talk! Platform; Online Training & Support; Awareness & Communication Campaigns
- Site: Superintendent’s Office
- Funding: 01-00000-0-00000-71500-5890-020-1200
- Contractor: Brooke Horn DeKofsky
- Dates: 7/01/17-6/30/18
- Amount not to exceed:$12,000.00
- Description: To assess new students for nutritional deficiencies including overweight, underweight, iron and lead status and dental cavities within 90 days of enrollment. Complete related paperwork including input of ChildPlus data. Meet and counsel parents of high risk children. Participate in interdisciplinary meetings and other meetings/events relevant to student success.
- Site: Child Development Services
- Funding: 12-52101-0-85000-31400-5802-070-2700 (Head Start Basic)
- Contractor: Hatching Results, LLC
- Dates: 8/17/17-6/30/18
- Amount not to exceed:$50,000.00
- Description: To provide 4 days of training for school counselors. In addition, access to online learning self-paced series of five courses, needs assessment/evaluation of school counselors, and access to webinars.
- Site: Educational Services
- Funding: 01-00030-0-11100-10000-5802-030-1300
- Contractor: School Services of California (SSC)
- Dates: 7/1/17-6/30/18
- Amount not to exceed: $35,000 + expenses
- Description: Review & analysis of final report of the MUNC. Development of formulas to address options for allocating local revenues following the reorg of the SMMUSD into two unified school districts.
- Site: Superintendent's Office
- Funding: 01-00000-0-00000-71500-5802-020-1200
- Contractor: Orbach Huff & Suarez
- Dates: amend contract date to 7/1/17-6/30/18
- Amount not to exceed: hourly amount $295/hour (partners), $275/hour (associates), $175/hour (paralegals), $55/hour (clerks)
- Description: General legal counsel services-Facility Issues other than Bond
- Site: Business Services
- Funding:01-00000-0-00000-73000-5802-050-1500
- (Original contract approved 11/21/13)
- (Item was incomplete on 7/19/17)
- Contractor: Goodwin Procter
- Dates: amend contract date to 7/1/17-6/30/18
- Amount not to exceed: hourly amount-$300.00/hour (partners), $250/hour (associates), $225/hour (junior associates), $150/hour (law clerks/paralegals)
- Description: General real estate advice
- Site: Business Services
- Funding: 01-00000-0-00000-73000-5802-050-1500
- (Original contract approved 8/12/15)
- (Item was incomplete on 7/19/17)
- Contractor: DecisionInsite
- Dates: 7/1/17-6/30/18
- Amount not to exceed: $20,864.00
- Description: Enrollment Projects
- Site: Human Resources
- Funding: 01-00000-0-00000-74000-5802-025-1250
- Contractor: Michael Bishop Sr. and Associates
- Dates: 8/9/17-12/31/17
- Amount not to exceed: $150/hour
- Description: Interim Assistant Superintendent, Business and Fiscal Services/CFO
- Site: Business
- Funding: 01-00000-0-00000-73000-5802-050-1500
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It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2017-2018 school year. No child will be denied due to financial hardship.
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- School: Webster
- Grade: 5th Grade
- # of Students: 61
- Destination: Yosemite- Yosemite, CA
- Dates: 10/16/17-10/20/17
- Principal/Teacher: P.Miller, K.London, K.Verham
- Cost & Funding Source: $45,750.00 Total for all students; paid for through parent donations and fundraising
- Subject: Science
- Purpose: Outdoor science camp for our 5th grade students
- School: Webster
- Grade: 4th Grade
- # of Students: 50
- Destination: AstroCamp- Idyllwild, CA
- Dates: 05/02/18-05/04/18
- Principal/Teacher: P.Miller, K.Morris, M.Kisskalt
- Cost & Funding Source: $22,500.00 Total for all students; paid for through parent donations and fundraising
- Subject: Science
- Purpose: Outdoor science camp for our 4th grade students
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It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms. |
The average cost for substitute teachers is $130/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.)
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Conference and Travel 8/09/17
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It is recommended that the Board of Education approve the Adult Education courses to be offered for the 2017/2018 school term. |
The attached list of courses represent course titles approved by the Department of Education, State of California. Only courses on the approved list may be used to generate ADA for which the district will be reimbursed. |
Adult Ed Courses
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It is recommended that the Board of Education approve revisions to the College and Career Access Pathways agreement addendum between Santa Monica College and the Santa Monica-Malibu USD. |
It is recommended that the Board of Education approve revisions to the College and Career Access Pathways agreement addendum between Santa Monica College and the Santa Monica-Malibu USD. Passed with a motion by Ralph Mechur and a second by Mr. Craig Foster. |
Yes Oscar de la Torre. Yes Mr. Craig Foster. Yes Jon Kean. Yes Maria Leon-Vazquez. Yes Laurie Lieberman. Yes Ralph Mechur. Yes Dr. Richard Tahvildaran.
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LCAP Goal 1 AB 288 established the College and Career Access Pathways Act to authorize California Community College districts to enter into formal partnership agreements with local school districts to expand access to concurrent enrollment opportunities for high school students. The partnership agreement outlines the terms of their partnership, such as the schedule of eligible courses that can be offered, thresholds for the academic readiness of pupils, protocols for sharing revenue and joint facilities use, etc… On September 1, 2016, the Board discussed the original CCAP MOU (Item No. D. 03). The SMC Board of Trustees approved the MOU at its September 6, 2016, meeting. The SMMUSD Board approved the MOU at its September 20, 2016, meeting. While the MOU only needs to be approved once or when revisions are needed, the addendum, which details dual enrollment course information, must be approved annually. |
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Time start: 6:38pm End time: 6:44pm
Mr. Mechur asked about the schedule for proposed classes. Dr. Deloria explained the rationale behind the timing for the classes. She added that should would be meeting with Dr. Nye about increasing the offerings at Malibu HS. Dr. Deloria will include enrollment data per class in a Friday Memo after school starts. |
SMC SMMUSD MOU
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It is recommended that the Board of Education approve the attached Special Education Contracts for fiscal year 2016-2017.
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According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non-public, non-sectarian school, the Individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement. The recommendations for these severely handicapped students are made by the District IEP Teams in accordance with State and Federal laws. The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available. Funding to come from a SELPA-wide non-public school/non-public agency reserve account. |
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Special Education Contracts 16-17
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It is recommended that the Board of Education approve the attached Special Education Contracts for fiscal year 2017-2018.
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According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non-public, non-sectarian school, the Individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement. The recommendations for these severely handicapped students are made by the District IEP Teams in accordance with State and Federal laws. The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available. Funding to come from a SELPA-wide non-public school/non-public agency reserve account. |
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Special Education Contracts 17-18
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It is recommended that the Board of Education approve the attached purchase orders and changed purchase orders from July 12, 2017, through August 3, 2017, for fiscal /18. |
BOE_080917_2018SY_POS
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It is recommended that the Board of Education accept, with gratitude, checks totaling $3,162.08 presented to the Santa Monica-Malibu Unified School District. It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2017-2018 income and appropriations by $3,162.08 as described on the attached listing. |
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This report details only cash gifts. It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s. Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource. A final report that compiles all gift and PTA contributions is prepared and available annually. COMMENT: The value of all non-cash gifts has been determined by the donors. NOTE: The list of gifts is available on the District’s website, www.smmusd.org. |
Current Gift Repors - 08/09/17
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It is recommended that the Board of Education approve the following charges for the Financial Oversight Committee (FOC).
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The Board of Education convened a joint session with members of the Financial Oversight Committee on July 19, 2017. During that joint meeting, the FOC presented proposed charges for 2017-18. The board agreed to bring these charges back for approval, with the understanding that the FOC, working to support the Assistant Superintendent for Business and Fiscal Services, will incorporate board members' comments from the July 19 study session regarding budget recommendations and sustainability efforts.
- District Budget - This subcommittee will continue to participate in the District Budget discussions and analysis.
- Sustainability - This subcommittee will continue its work in identifying financial benefits associated with sustainability efforts.
- Bond Oversight - This subcommittee will continue to be involved in evaluating and assisting with District financing issues.
- Health Benefits - This subcommittee will be established to provide an in-depth financial analysis of our District's health benefits offerings, evaluate comparable district benefit levels and strategies for cost savings, and identify potential cost savings.
As appropriate, the FOC will report their findings and/or recommendations to the Board in a joint meeting/study session in July 2018.
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It is recommended that the Board of Education award a contract for the Windows, Flooring and Paint project at Franklin Elementary School to SimplexGrinnell in an amount of $24,928.55.
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On 06/06/09, the Board of Education approved Simplex Grinnell (BOE Item A.28) for the Fire Alarm devices because all existing District wide systems are manufactured by the sole source manufacturer. The Board of Education further approved on 10/21/10 the GSA contract which allows for fire alarm, security, and emergency disaster equipment purchases and all services necessary to install the equipment from design to start-up, including maintenance and training at the lowest offered pricing. The Los Angeles County Department of Education allows Districts to “piggy back” off of the GSA contracts with no restriction other than standard Public Works contracting requirements. On 5/17/17 the existing Fire Alarm Control Panel (FACP) at Franklin ES stopped working and it was determined by District M&O and SimplexGrinnell that the existing FACP was too old to be repaired and needed to be replaced. The School was placed under fire watch immediately. The 2018 Windows Flooring and Paint project, which is currently in design, already includes a campus wide fire Alarm Replacement, however the FACP needed to be replaced immediately to keep the old Fire Alarm operational until the summer of 2018. In order to expedite the procurement and installation of a replacement Fire Alarm Control Panel and relieve the fire watch, a Purchase Order was initiated based on the SimplexGrinnell proposal to the amount of $24,928.55, which included the approved GSA contract pricing. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90905-0-00000-85000-6200-002-2600
- Budget Category: Construction / Fire Alarm
- DSA#: 03-118138
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It is recommended that the Board of Education amend the award of contract for Bid #17.11.ES – Windows, Paint, Floors and Doors Buildings F, I & G Project to Angeles Contractor, Inc., for the Malibu Middle & High School – Windows, Paint, Floors and Doors Project in the amount of $2,388,000.00.
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The Board of Education awarded the contract to Angeles Contractor, Inc. during the May 4, 2017, meeting, recommendation No.A.23 in the amount of $2,088,000.00. However, that amount was an administrative error as the bid proposal received was for $2,388,000.00. |
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Funding Information: - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90905-0-00000-85000-5640-010-2600
- Budget Category: Construction Contract
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It is recommended that the Board of Education approve Change Order #01 with A. J. Fistes Corporation for the Will Rogers Elementary School – Windows Flooring and Paint Project in an amount not to exceed $266,258.71 for a total contract amount of $3,079,708.71.
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This Change Order includes costs for both A. J. Fistes Corporation and its subcontractors to construct owner requested modifications to Windows, Glazing, Framing, Blocking, Repair mortar, waterproofing, counter tops, and gas line relocation. This Change Order #01 is for a total of $266,258.71. There is no time extension for these changes as the project needs to be substantially complete on 8/16/17. This Change Order will be funded from within the Construction Hard Costs budget. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90905-0-00000-85000-6200-006-2600
- DSA Application #: 03-117560
- Budget Category: Construction Hard Costs
MEASURE ES FUNDING: - CONTRACT AWARD – Will Rogers ES – Window Upgrade: $2,813,450.00
- CO #01 – Will Rogers ES – Window Upgrade: $266,258.71
- TOTAL CONTRACT AMOUNT: $3,079,708.71
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It is recommended that the Board of Education approve Contract Amendment #2 with dsk Architects for additional design services for the Webster Elementary School - Windows, Paint, Floors and Doors Project - in an amount not to exceed $10,000.00 for a revised contract total of $229,705.00.
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Additional design services are required for repairs to areas impacted by significant termite damage in the school’s Administrative Offices.
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90905-0-00000-85000-5802-008-2600
- Budget Category: Soft Costs/AE Design Services
MEASURE ES FUNDING: - ORIGINAL CONTRACT AMOUNT $192,235.00
- Contract Amendment #1 - Webster, Shop Dwgs, Ceilings & Ramps: $ 27,470.00
- Contract Amendment #2 – Webster, Dwg Revisions Termite Dmge:$ 10,000.00
- TOTAL CONTRACT AMOUNT: $229,705.00
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It is recommended that the Board of Education approve Contract Amendment #3 with dsk Architects to provide additional architectural services for Franklin Elementary School and Point Dume Elementary School – Windows, Paint, Floor and Door Projects - in an amount not to exceed $34,762.00 for a total contract amount of $777,347.00. |
Franklin ES: The existing Fire Alarm Control Panel (FACP) is no longer functioning. Additional architectural services are required to provide drawings and documentation for the FACP replacement at this time as part of the Windows, Paint, Floors & Doors Project. Point Dume ES: The existing electrical service is not adequate to support the proposed loads for the new HVAC system. Additional design services are required to provide a new electrical service and main switchboard and switchboard pad, including point of service, transformer, and transformer pad for the school campus. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90905-0-00000-85000-5802-002-2600 (Franklin ES) – $15,000.00; 85-90905-0-00000-85000-5802-019-2600 (Point Dume ES) – $19,762.00
- Budget Category: Soft Costs/AE Design Services
MEASURE ES Funding: - ORIGINAL CONTRACT - Pt. Dume & Franklin WPFD: $424,555.00
- CA #01 - Pt. Dume & Franklin HVAC: 289,785.00
- CA #02 - Pt. Dume HVAC, Franklin ADA: 28,245.00
- CA #03 - Pt. Dume Elect, Franklin FA: 34,762.00
- TOTAL CONTRACT AMOUNT: $777,347.00
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It is recommended that the Board of Education approve Contract Amendment #04 with Heritage Window Coverings Inc. to supply and install interior roller shades at Malibu Middle & High School – Window, Paint, Floors & Doors Project, in an amount not to exceed $1,855.00 for a total contract amount of $232,275.00.
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The Board of Education approved the award of Bid #16.09R during the December 10, 2015, meeting to Heritage Window Coverings Inc., for interior window roller shades Districtwide and established Mecho Shades Systems as the District’s window covering standard. During the construction project at Malibu High School the Administration Staff will be relocated to portable buildings 511,512, and 513. These spaces will need a total of six Roller shades installed. It is recommended that the Board of Education award this contract amendment #04 to continue the Districtwide Mecho Shade project to Heritage Window Coverings, Inc., at Malibu High School for the Windows Floor & Paint project in an amount not to exceed $1,855.00. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
MEASURE ES FUNDING: - ORIGINAL CONTRACT – Cabrillo ES, Grant ES & WRLC: $107,540.00
- CONTRACT AMENDMENT #01 - Cabrillo, Rogers, Grant - WF&P: $11,865.00
- CONTRACT AMENDMENT #02 - MMHS – Bungalows: $9,790.00
- CONTRACT AMENDMENT #03 - Rogers/Grant/Roosevelt/Webster: $101,225.00
- CONTRACT AMENDMENT #04 - Malibu High School: $1,855.00
- TOTAL CONTRACT AMOUNT : $232,275.00
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It is recommended that the Board of Education approve Contract Amendment #05 with Leighton Consulting Inc. to conduct an acute air quality assessment at Santa Monica High School – Samohi Campus Plan (Phase 1 & 2) Project in an amount not to exceed $16,740.00 for a total contract amount of $109,674.00. |
Leighton Consulting, Inc. proposes to conduct an acute air quality assessment in association with a new pool at Samohi. The assessment will utilize methods approved by the United States Environmental Protection Agency (USEPA), California Air Resources Control Board (CARB), and the South Coast Air Quality Management District (SCAQMD) and will provide the following: - Source Identification
- Source Characterization
- Identify Contaminant Release Characteristics and an Estimation of Ambient Air Concentrations
- Risk Assessment
- Mitigation Measures and project design features required to maintain less than significant health impact
- Preparation of Assessment Report
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Funding Information - Budgeted: Yes
- Fund: 85-90904-0-00000-85000-5802-015-2600
- Source: Measure ES
- Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering and Material Testing
MEASURE ES Funding: - ORIGINAL CONTRACT AMOUNT - Campus Plan Project: $16,335.00
- CA #01 - Seal Field & Stairway & Sidewalk: $8,190.00
- CA #02 - Stairway & Sidewalk Geotech and LOR: $12,370.00
- CA #03 - SCP Phs 1&2 Geotechnical Report: $32,722.00
- CA #04 - Stockpile and Tennis Courts: $23,317.00
- CA #05 - Air Quality Testing for Pool: $16,740.00
- TOTAL CONTRACT AMOUNT: $109,674.00
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It is recommended that the Board of Education approve Contract Amendment #04 with Converse Consultants for special inspection and material testing services for the Will Rogers Learning Community – Windows, Flooring and Paint Projects, in an amount not to exceed $34,890.00 for a revised contract total of $145,375.00. |
Converse Consultants has been requested to perform the following Testing and Special Inspections per the DSA approved form 103: - Concrete: Review Concrete Mix Designs & Product Mill Certificates, Perform Batch Plant Inspection. Review Batch tickets, inspect concrete placement and test concrete slump, verify concrete meets specified strength. Inspect post installed anchors and prepare reports summarizing all observations & test results.
- Reinforcing Steel and Structural Steel: Review material ID/Mill Certs, Sample and Test rebar, inspect welds, verify welding procedures, inspect welded rebar, provide fabrication shop welding inspection & testing, conduct high strength bolt inspection and test bolts, nuts & washers, conduct non-destructive testing and prepare reports summarizing all observations & test results.
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90905-0-00000-85000-5802-006-2600
- Budget Category: Soft Costs\Testing & Inspection\Materials Lab
MEASURE ES FUNDING: - CONTRACT AWARD - Cabrillo ES - WFP: $14,560.00
- CA #01 - LMS – Field & Track Replacement: $12,050.00
- CA #02 - LMS – Field & Track Replacement: $8,995.00
- CA #03 - Roosevelt & Webster – WFP: $74,880.00
- CA #04 - Rogers – WFP: $34,890.00
- TOTAL CONTRACT AMOUNT: $145,375.00
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It is recommended that the Board of Education approve Contract Amendment #08 with Alta Environmental to conduct hazardous material survey and abatement work plan for asbestos and lead paint in all buildings at Franklin Elementary School and Point Dume Elementary School – HVAC Projects in an amount not to exceed $25,287.40, for a total contract amount of $616,482.06. |
Alta Environmental has been requested to provide additional consultant services for hazardous materials survey (Phase 1) and abatement work plan (Phase 2) for asbestos and lead based paint in all buildings for the construction of the HVAC projects at Franklin Elementary School and Point Dume Elementary School. The revised contract total will be $616,482.06. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90906-0-00000-85000-5802-002-2600 (Franklin ES) – $14,168.50; 85-90906-0-00000-85000-5802-019-2600 (Point Dume ES) – $11,118.90
- Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring
MEASURE ES FUNDING: - ORIGINAL CONTRACT - Juan Cabrillo ES, Grant ES & Will Rogers ES: $96,492.45
- CA #01 - Juan Cabrillo ES Project – WPF&D: $893.30
- CA #02 - Various Schools – WPF&D: $50,000.00
- CA #03 - Grant ES – Windows Project – WPF&D: $12,648.80
- CA #04 - Webster, Roosevelt – WPF&D: $6,882.34
- CA #05 - WRES, WES, & RES & Malibu HS–WPF&D: $79,329.00
- CA #06 - GES, MMH FIG&D, RES, WES & WRES–WPF&D: $335,861.87
- CA #07 - SAMOHI – Ph.1 & Ph.2: $9,086.90
- CA #08 - Franklin & Pt. Dume – HVAC: $25,287.40
- TOTAL CONTRACT AMOUNT: $616,482.06
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It is recommended that the Board of Education approve Contract Amendment #09 with Alta Environmental to conduct hazardous material survey and abatement work plan for asbestos and lead paint in all buildings at Franklin Elementary School and Point Dume Elementary School – Windows, Flooring and Paint project Projects in an amount not to exceed $25,287.40, for a total contract amount of $641,769.46. |
Alta Environmental has been requested to provide additional consultant services for hazardous materials survey (Phase 1) and abatement work plan (Phase 2) for Asbestos and Lead Based Paint in all buildings for the construction of the Windows, Flooring and Paint projects at Franklin Elementary School and Point Dume Elementary School. The revised contract total will be $641,769.46. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90905-0-00000-85000-5802-002-2600 (Franklin ES) – $14,168.50; 85-90905-0-00000-85000-5802-019-2600 (Point Dume ES) – $11,118.90
- Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring
MEASURE ES Funding: - ORIGINAL CONTRACT - Juan Cabrillo ES, Grant ES & Will Rogers ES: $96,492.45
- CA #01 - Juan Cabrillo ES Project – WPF&D: $893.30
- CA #02 - Various Schools – WPF&D: $50,000.00
- CA #03 - Grant ES – Windows Project – WPF&D: $12,648.80
- CA #04 - Webster, Roosevelt – WPF&D: $6,882.34
- CA #05 - WRES, WES, & RES & Malibu HS–WPF&D: $79,329.00
- CA #06 - GES, MMH FIG&D, RES, WES & WRES–WPF&D: $335,861.87
- CA #07 - SAMOHI – Ph.1 & Ph.2: $9,086.90
- CA #08 - Franklin & Pt. Dume – HVAC: $25,287.40
- CA #09 - Franklin & Pt. Dume – WFP: $25,287.40
- TOTAL CONTRACT AMOUNT: $641,769.46
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Staff pulled this item, as it was a duplicate of the previous item. |
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It is recommended that the Board of Education accept as completed all work contracted for the indicated Purchase Orders listed below. |
A Notice of Completion must be recorded for Purchase Orders over $25,000 and within thirty-five (35) days with the County of Los Angeles pending approval by the Board of Education. |
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Malibu Middle High School – Campus Improvements Project – Measure BB
- Vendor Name/Project: Universal Asphalt
- PO Number: 179876
- Amount: $17,500.00
- Substantial Completion Date: 07/10/2017
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It is recommended that the Board of Education approve the attached certificated positions/assignments. |
Unless otherwise noted, all items are included in the 2017/2018 approved budget. |
Certificated Personnel
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It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. All personnel will be properly elected in accordance with District policies and salary schedules. |
Classified - Merit
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It is recommended that the Board of Education approve the administrative appointments listed below. |
It is recommended that the Board of Education approve the administrative appointments listed below. Passed with a motion by Ralph Mechur and a second by Mr. Craig Foster. |
Yes Oscar de la Torre. Yes Mr. Craig Foster. Yes Jon Kean. Yes Maria Leon-Vazquez. Yes Laurie Lieberman. Yes Ralph Mechur. Yes Dr. Richard Tahvildaran.
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CERTIFICATED APPOINTMENTS: - House Principal, Santa Monica High School (effective 8/10/17)
- Assistant Principal, Franklin Elementary School (effective 8/10/17)
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Time Start: 6:44pm Time End: 6:51pm
The board approved the appointments of Mr. Isaac Burgess IV as House Principal, Santa Monica High School (effective 8/10/17) and Ms. Cynthia McGregory as Assistant Principal, Franklin Elementary School (effective 8/10/17).
Mr. Burgess thanked the board for this opportunity. He said he was excited to be a part of SMMUSD. He looks forward to being a part of working toward the academic success of all students.
Ms. McGregory said she was honored and excited to start this new adventure. She is looking forward to working with the dynamic team at Franklin. She thanked the board for this opportunity. |
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Start Time: 6:51pm End Time: 6:56pm
Public Comments: * Roger Diamond addressed the board regarding community use of the Lincoln Middle School field. |
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These items are submitted for discussion. Any action that might be required will generally be scheduled for the next regularly scheduled Board meeting.
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Measure ES and BB Bond Program construction work during Summer 2017 includes Windows/Paint/Floor projects at Grant, Rogers, Roosevelt, and Webster Elementary Schools and Malibu Middle and High School; continued work at Olympic High School and Malibu Middle and High School; and various new projects at Samohi. The Bond Program Manager Consultant will discuss work undertaken during this summer and will be available for questions and discussion at the meeting. |
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Staff anticipates the entire item will take twenty minutes, with ten minutes for the staff report and ten minutes for board comments/questions. |
Time Start: 6:56pm Time End: 7:43pm
Staff answered board members' questions regarding field use space at Lincoln MS, heat treatment for termites at Webster ES, and the removal of concrete at Malibu HS. Mr. Foster requested the Webster ES post-treatment termite inspection report once it was complete.
The board directed Dr. Drati to share community concerns with the Santa Monica City Manager, as the city manages the leases for that field space. |
Summer Construction Update
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These items are considered to be of major interest and/or importance and are presented for action at this time. Some may have been discussed by the Board at a previous meeting.
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These items are submitted for the public record for information. These items do not require discussion nor action.
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Time Start: 7:43pm Time End: 7:48pm
Public Comments: * In regards to Item No. XII.A., Berenice Onofre expressed her concern about the small number of Latino professionals in leadership positions in the school district. She also expressed her concern about parent and student engagement and how the DELAC is managed. |
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Attached is the 2016-17 DELAC report. Legal Requirements: The charge of the District English Learners Advisory Committee shall be to advise (review and comment) the Board of Education on at least the following: - A timetable for the development and revision of a district master plan of education programs and services for English learners, taking into consideration the school sites master plans.
- A district-wide needs assessment on a school-by-school basis.
- Establishment of district-level goals, and objectives for programs and services for English learners.
- Development of a plan to ensure compliance with any applicable teacher and/or teacher aide requirements.
- Administration of the annual language census (e.g. procedures and forms)
- Review and comment on the district reclassification procedures established pursuant to Education Code Section 52164.6.
- Review and comment on the written parent notification of initial school enrollment required per Title 5, CCR Section 11303(a).
- Review and comment on any waiver request affecting programs and services for English learners.
* Legal references: E.C. Sections 62002.5 and 33051(a); Former E.C, Sections 52176; 52168; and Title 5, CCR, Sections 43112 and 11303(a)
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DELAC Report
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These items are submitted by individual board members for information or discussion, as per Board Policy 9322.
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A member of the public may request that a matter within the jurisdiction of the board be placed on the agenda of a regular meeting, as per Board Policy 9322. The request shall be in writing and be submitted to the superintendent or designee with supporting documents and information, if any, at least one week before the scheduled meeting date. Items submitted less than a week before the scheduled meeting date may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue. The board president and superintendent shall decide whether a request is within the subject matter jurisdiction of the board. Items not within the subject matter jurisdiction of the board may not be placed on the agenda. In addition, the board president and superintendent shall determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative regulation before placing the item on the agenda.
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A continuation of Section VIII, as needed. (If the number of persons wishing to address the Board of Education exceeds the time limit in section VIII, additional time will be provided in Section XVI, CONTINUATION OF PUBLIC COMMENTS.)
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A Board member may make a brief announcement or report on his/her own activities relative to Board business. There can be no discussion under “BOARD MEMBER COMMENTS.”
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Time Start: 7:56pm Time End: 7:58pm
Mr. de la Torre reported that the group that had disrupted the Committee on Racial Justice meeting last month returned with larger numbers at this month's meeting. He hopes that Dr. Drati's social justice standards can help improve upon the community. Ms. Lieberman reminded everyone that the group who keeps interrupting the committee's meetings are not from Santa Monica. |
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Items for future consideration will be listed with the projected date of consideration. The Board of Education will be given any backup information available at this time.
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Time Start: 7:48pm Time End: 7:56pm
Dr. Drati requested that the August 15 board/superintendent retreat be postponed to a date TBD in October. Possible topics could include: project-based learning and a language academy. He said that he and the board can decide retreat topics during his evaluation process. |
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This meeting will adjourn to a regular meeting is scheduled for 5:30 p.m. on Wednesday, August 30, 2017, at the district office: 1651 16th St., Santa Monica, CA. (Please note that the special meeting scheduled for Tuesday, August 15, 2017, has been cancelled.) |
It was moved by Mr. Mechur, seconded by Ms. Leon-Vazquez, and voted 7/0 to return to closed session at 8:00 p.m. Closed session adjourned at 10:00 p.m. |
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The live stream of regular board meetings in progress are available online. Meetings in Malibu City Hall: https://www.youtube.com/user/CityofMalibu.
Meetings at the district office: https://www.youtube.com/user/Citytv16santamonica. Meetings held at the District Office and in Malibu are taped and rebroadcast in
Santa Monica on CityTV2, Cable Channel 20 – Check TV listing. Meetings are
rebroadcast in Malibu on Government Access Ch. 3 every Saturday at 8pm. ----------------
In compliance with the Americans with Disabilities Act, for those requiring special assistance to access the board meeting room, to access written documents being discussed at the board meeting, or to otherwise participate at board meetings, please contact the superintendent’s office at 310.450.8338 for assistance. Notification at least 48 hours before the meeting will enable the district to make reasonable arrangements to ensure accessibility to the board meeting and to provide required accommodations, auxiliary aids or services. |
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Present | Oscar de la Torre |
Present | Mr. Craig Foster |
Present | Jon Kean |
Present | Maria Leon-Vazquez |
Present | Laurie Lieberman |
Absent | Ralph Mechur |
Present | Dr. Richard Tahvildaran |
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