MEETING FORMAT "A" Santa Monica-Malibu USD August 30, 2017 6:00PM District Administrative Offices: 1651 16th Street, Santa Monica, CA.
District Administrative Offices: 1651 16th Street, Santa Monica, CA The Board of Education will call the meeting to order at 4:00 p.m. in the Board Conference Room at the District Offices, at which time the Board of Education will move to Closed Session regarding the items listed below. The public meeting will reconvene at 6:00 p.m. in the Board Room.
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Ms. Lieberman called closed session to order at 4:05 p.m. |
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Persons wishing to address the Board of Education regarding an item scheduled for closed session must submit the “Request to Address” card prior to the start of closed session.
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Name of Case: America Unites for Kids, and Public Employees for Environmental Responsibility vs. SMMUSD Superintendent, SMMUSD Associate Superintendent and Chief Financial Officer, and SMMUSD Board of Education; U.S. District Court Case No. 2:15-CV-2124 |
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DN-1004-17/18 (Special Education) (postponed from 8/9/17) DN-1005-17/18 (Special Education) |
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Title: Assistant Principal |
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- Agency Designated Representative: Dr. Ben Drati
- Employee Organizations: SEIU
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Ms. Lieberman called open session to order at 6:09 p.m. |
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Present: Oscar de la Torre Present: Mr. Craig Foster Present: Jon Kean Present: Maria Leon-Vazquez Present: Laurie Lieberman Absent: Ralph Mechur Present: Dr. Richard Tahvildaran |
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Mr. Kean led the pledge of allegiance. |
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It is recommended that the Board of Education approve the August 30, 2017, meeting agenda. |
It is recommended that the Board of Education approve the August 30, 2017, meeting agenda. Passed with a motion by Mr. Craig Foster and a second by Ms. Maria Leon-Vazquez. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Absent Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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It is recommended that the Board of Education approve the August 9, 2017, meeting minutes. |
It is recommended that the Board of Education approve the August 9, 2017, meeting minutes. Passed with a motion by Ms. Maria Leon-Vazquez and a second by Mr. Craig Foster. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Absent Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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8/9/17 Minutes
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Time Start: 6:13pm Time End: 6:31pm
Dr. Drati acknowledged Dr. Deloria’s contributions to SMMUSD over the past five years, including implementing the new CA standards and assessments, aligning curriculum across the district, installing nearly $34M in classroom technology, developing and implementing programs funded by the Ed Foundation, transforming our preschool programs, developing and continuously updating the LCAP, aligning our work to Excellence through Equity, and reshaping of school and district culture to focus on student learning. Each board member shared their thanks and best wishes for Dr. Deloria. The board presented her with a glass plaque. |
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The Communications section provides an opportunity for the Board of Education to hear reports from the individuals or committee representatives listed below. All reports are limited to 5 minutes or less. However, if more time is necessary, or if a report will not be presented, please notify the Board secretary eight workdays prior to the date of the meeting.
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Time Start: 6:32pm Time End: 6:32pm
Mr. Schmelzer reported that school has started smoothly. The school had its first football game, but did not win. The Freshman Dance was on Saturday. The first pep rally will be this Friday. |
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Ms. Rivas was present, but did not deliver a report. |
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Time Start: 6:33pm Time End: 6:35pm
Ms. Braff wished good luck and best wishes to Dr. Deloria. She thanked everyone for helping to get the classrooms ready for the start of school, which was not an easy task. The custodial staff worked overtime to get everything ready, and most teachers were able to get into their classrooms before school started. Ms. Raff remarked that the spirit of each school was apparent during the prep time. She reported that the Juan Cabrillo ES staff restroom is not working. She reminded everyone that the district’s adults are the role models for the students and community, and as such, no one should make less than $15 per hour. |
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Time Start: 6:35pm Time End: 6:40pm
Ms. Cartee-McNeely apologized that she was unable to attend the annual convocation due to a family emergency. She reported that classified employees are excited to have a large participatory role at the sites and district level in the support of student academic success. She reported that SEIU was committed to improving the communication, processes, and structures for this year, specifically through labor management teams. Ms. Cartee-McNeely shared information on AB 621, which is currently in the Appropriations Committee. CSBA has not yet taken a position on the bill, but Compton and Lynwood school districts have supported it. SEIU will participate, along with other labor unions, in a solidarity march on Labor Day. She thanked Dr. Deloria for playing an instrumental part in reestablishing positive relationships between the district and union. She appreciates Dr. Deloria’s willingness to listen and resolve issues and concerns. She thanked her for supporting the special education labor management team. |
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Time Start: 6:40pm Time End: 6:45pm
Ms. Smith thanked Dr. Deloria for all of the incredible things she has done for the district. She announced that the PTAs are in the start-of-the-year membership drives. She encouraged everyone to become a member. The first PTA Council meeting will be on September 5, during which Risk Manager Gary Bradbury will talk about safety at the sites and the legal ramifications of signing contracts. The council will also hear from the Facilities Use Department. Mental Health Coordinator Shuli Lotan will share information about the behavioral and mental health supports at the sites. Next Friday, the School Smarts Steering Committee will meet at the PDLC to plan for this year. The Buy Local event will be on September 9, and the district, Ed Foundation, and PTA will have a table there. The special education conference event will also be on September 9 at St. Monica’s |
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6:15 PM |
Ed Foundation Executive Director Linda Greenberg will deliver the 2016-17 year-end report. |
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Time Start: 6:45pm Time End: 6:56pm
Ms. Greenberg thanked Dr. Deloria for her invaluable participation in the implementation of centralized fundraising. She introduced Ed Foundation Board President David Vukadinovich. Ms. Greenberg summarized the fundraising data and events for 2016-17 as well as the fundraising campaign and data for 2017-18. The Ed Foundation presented the district with a check for $2.48M. |
Ed Foundation Report
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Time Start: 8:10pm Time End: 8:13pm
Dr. Deloria congratulated Juan Cabrillo ES for opening up the Seaside preschool this year. She remarked on the successful annual convocation and teaching and learning conferences that occurred on August 17. She thanked Special Ed Director Pam Kazee and Ms. Cartee-McNeely for supporting the idea of including special education classified staff in the professional development sessions. |
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Time Start: 8:13pm Time End: 8:16pm
Dr. Kelly congratulated everyone on the successful opening of school. He saw calm school environments. He listed the number of new employees that were hired and processed during the summer. New teachers participated in a two-day new teacher academy, and Dr. Webb hosted professional development for 70 substitute teachers. |
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Mr. Bishop was present, but did not deliver a report. |
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Dr. Drati was present, but did not deliver a report. |
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Passed with a motion by Dr. Richard Tahvildaran-Jesswein and a second by Mr. Oscar de la Torre. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Absent Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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As agreed by the President, Vice President, and Superintendent during agenda planning, consent agenda items are considered routine, require no discussion, and are normally approved all at once by the Board of Education. However, members of the Board of Education, staff, or the public may request an item be moved from the consent agenda to Section XI (Major Items) for clarification and/or discussion.
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The board approved Item Nos. A.1-A.7, B.1-B.4, C.1-C.20, and D.1-D.8 listed under the Consent Calendar. Item No. D.9 was pulled from consent and voted on separately.
Time Start: 7:01pm Time End: 7:05pm |
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It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. These contracts are included in the 2017-18 budget.
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- Contractor: California State P.T.A.
- Dates: 07/01/17-06/30/18
- Amount not to exceed:$25,550.00
- Description: Facilitate School Smarts Parent Engagement Program at the elementary schools. Program Purpose is to increase parent and family involvement, promote inclusiveness and quip parent to engage in their child’s education.
- Site: Educational Services
- Funding: 01-00030-0-11100-10000-5802-030-1300 (LCAP)
- Contractor: Reading Partners
- Dates: 09/25/17-06/08/18
- Amount not to exceed:$14,000.00
- Description: Provide individual reading instruction for K-4th grades
- Site: John Muir
- Funding: 01-00021-0-11100-10000-5802-005-4050 (VSS Stretch Grant - $2,500); 01-90150-0-11100-10000-5802-005-4050 (John Muir PTA - $2,800); 01-30100-0-11100-10000-5802-005-4050 (John Muir Title I - $8,700)
- Contractor: Reading Partners
- Dates: 09/25/17-06/08/18
- Amount not to exceed:$6,000.00
- Description: Provide individual reading instruction for K-4th grades
- Site: SMASH
- Funding: 01-00021-0-31000-10000-5802-009-4090 (SMASH Equity Fund - $3,000); 01-90150-0-11100-10000-5802-009-4090 (SMASH PTA - $3,000)
- Contractor: Fagen Freidmen & Fulfrost
- Dates: 07/01/17-06/30/18
- Amount not to exceed: Assoc. @ $215-$245/Hr.; Partner @ $275-$310/Hr.; Of-Counsel @ $310/Hr.; Paralegal/Law Clerk-$135-$165/Hr.; Paralegal/Law Clerk (Bar Admitted Outside CA)-$205/Hr.; Education Consultant-$185/Hr.; Communication Services Consultant-$245/Hr.
- Description: Legal representative/counsel
- Site: Superintendent’s Office
- Funding: 01-00000-0-00000-71500-5802-020-1200
- Contractor: Family Services of Santa Monica
- Dates: 09/22/16-06/09/17
- Amount not to exceed: $70,000.00 (per year)
- Description: Provide counseling services for students on campus throughout school year 2016-2017.
- Site: Student Services
- Funding: 01-00030-0-11100-10000-5802-030-1300 (LCAP)
- Contractor: Music Rhapsody
- Dates: 09/25/17-05/14/18
- Amount not to exceed: $18,000.00
- Description: 24 weeks, 48 days of music classes
- Site: McKinley Elementary
- Funding: 01-00021-0-11100-10000-5802-004-4040
- Contractor: Music Center Education Division
- Dates: 10/03/17-05/01/18
- Amount not to exceed: $4,290.00
- Description: Provide assemblies for students focusing on movement, culture, and music to supplement classroom curriculum.
- Site: Franklin Elementary
- Funding: 01-90150-0-11100-10000-5802-002-4020 (PTA)
- Contractor: Family Service of Santa Monica
- Dates: 08/27/17-06/08/18
- Amount not to exceed: $5,000.00
- Description: Provide counseling services for students on campus 1 day per week for school year. To assist with extremely heavy counseling load.
- Site: Franklin Elementary
- Funding: 01-00010-0-11100-10000-5802-002-4020
- Contractor: Datasite Designs
- Dates: 08/01/17-06/30/18
- Amend amount not to exceed:
$30,000.00 $212,000.00 - Description: Blended Learning Professional Development for teaching staff during school year 2017-2018
- Site: Educational Services
- Amend Funding:
01-00030-0-11100-10000-5802-030-1300 84-90903-0-020000-82000-5890-030-1300 - (Amend amount not to exceed and funding source. Original contract approved 07/19/17)
- Contractor: InnovateEd LLC
- Dates: 08/01/17-06/30/18
- Amount not to exceed:$144,000.00
- Description: To further develop district-wide capacity to implement a coherent instructional program aligned with the goals of the district strategic plan.
- Site: Educational Services
- Amend Funding:
01-00000-0-00000-71500-5802-020-1200 01-00000-0-11100-21400-5802-030-1300 - (Amend funding source. Original contract approved 06/29/17)
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Public Comments: * Ann Thanawala expressed concern over the independent contractor Innovate Ed. The board directed staff to investigate the claim and provide the board with any relevant information. |
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It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms. |
The average cost for substitute teachers is $130/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.)
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Conference & Travel Approval/Ratification 8/30/17
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It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2016-2017 school year.
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- School: Santa Monica High
- Grade: 9th – 12th
- # of Students: 28
- Destination: Camp White Fawnskin, CA
- Dates: 09/01/17-09/03/17
- Principal/Teacher: A.Shelton/J.Huls
- Cost & Funding Source: $0
- Subject: Music
- Purpose: Madrigal Ensemble retreat
- School: Santa Monica High
- Grade: 9th – 12th
- # of Students: 28
- Destination: Camp White Fawnskin, CA
- Dates: 09/03/17-09/05/17
- Principal/Teacher: A.Shelton/J.Huls
- Cost & Funding Source: $0
- Subject: Music
- Purpose: Chamber Singers retreat
- School: McKinley Elementary
- Grade: 5th
- # of Students: 83
- Destination: Pali Institute Running Sprints, CA
- Dates: 03/21/18-03/23/18
- Principal/Teacher: A.Benjamin/M.Sanschagrin/P.Sinfield/D.Talbott
- Cost & Funding Source: $285.00 per student paid through PTA fundraising & scholarships
- Subject: Science
- Purpose: Outdoor science camp for our 5th grade students
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No child will be denied due to financial hardship. |
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It is recommended that the Board of Education authorize execution of a resolution to renew the contract with the State Department of Education (CDE), Child Development Division effective July 1, 2017, through June 30, 2018. |
The contract provides developmentally-appropriate activities for school-age children and for the Infant/ Toddler Program at SAMOHI receiving service; meals and snacks; educational services; and staff development. |
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This agreement, CCTR-7120, is to be executed between the Superintendent of Public Instruction, State Department of Education, and the Santa Monica-Malibu Unified School District, wherein the State agrees to pay the Santa Monica-Malibu District Child Development Fund/CDC and amount not to exceed $1,340,421. Funding Information: - Source: Child Development Fund – Restricted
- Currently Budgeted: Yes
- Account Number: 12-61050-0-00000-00000-8590-090-0000 ($774,017); 12-50250-0-00000-00000-8290-090-0000 ($566,404)
- Description: CCTR Apportionment - CDS
The program operates for a minimum of 245 days a year. Funding of this contract is contingent upon appropriation and availability of sufficient funds. |
The Board agrees to provide a drug free workplace and to authorize Dr. Ben Drati, Superintendent of Schools, to sign the contract on behalf of the governing board. |
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It is recommended that the Board of Education authorize execution of a resolution to renew the Child Development contract with the State Department of Education (CDE), Child Development Division effective July 1, 2017, through June 30, 2018. |
The program includes developmentally appropriate activities, social services, health services, breakfast/lunch/snack, parent participation/education, and staff development. |
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This agreement, CSPP-7251, is to be executed between the Superintendent of Public Instruction, State Department of Education, and the Santa Monica-Malibu Unified School District, wherein the State agrees to pay the Santa Monica-Malibu District Child Development Fund/CDC and amount not to exceed $1,501,469. Funding Information: - Source: Child Development Fund – Restricted
- Currently Budgeted: Yes
- Account Number: 12-61050-0-00000-00000-8590-090-0000 ($1,501,469)
- Description: CSPP Apportionment - CDS
The contract, operated on a minimum of 245 days serves full-day/full-time preschools and part-day programs at various sites.
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The Board agrees to provide a drug free workplace and to authorize Dr. Ben Drati, Superintendent of Schools, to sign the contract on behalf of the governing board. |
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It is recommended that the Board of Education approve the request to transfer Head Start Funds for FY 2016-2017 as shown below. |
Funds must be realigned in order to fully expense contracted budget. There were no alternatives considered before the proposed change. |
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- Teacher Aides & Other Education Personnel: ($24,543)
- Health/Mental Health Services Personnel: ($8,718)
- Executive Director/Other Supervisor of HS Director: $18,697
- Fiscal Personnel: $5,147
- Maintenance Personnel: $6,294
- Office Supplies: ($1,142)
- Child and Family Services Supplies: $9,333
- Utilities, Telephone: $4,180
- Building Maintenance/Repair and Other Occupancy: ($19,952)
- Nutrition Services: $16,825
- Child Services Consultants: ($5,425)
- Parent Services: ($358)
- Publications/Advertising/Printing: ($1,009)
- Other: $671
- TOTAL NET CHANGE: $0
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It is recommended that the Board of Education approve the Child Development Services Parent Handbooks for the Preschools and School Age Programs for fiscal year 2017-2018. |
The parent handbooks include current State, County and District policies and procedures as well as program activities. Input was solicited from Child Development staff. |
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The handbooks have been posted on the CDS web page: http://www.smmusd.org/CDS/handbooks.html. |
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It is recommended that the Board of Education approve the attached Purchase Orders and Changed Purchase Orders from August 3, 2017, through August 22, 2017 for fiscal /18. |
BOE_083017_2018SY_POs
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It is recommended that the Board of Education approve Resolution – District Appropriations Limits for 2016-17 and projected Limits for 2017-18.
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Under the Gann Initiative, which was passed by the State electorate as Proposition 4 in 1979, all agencies of the State must calculate an appropriations limit which cannot be exceeded on a year-to-year basis. The formula for the calculation is statutorily set. Perhaps the easiest way to understand this calculation is to envision the dollar amount of your district's Gann Limit as a box. For example, if your current year Gann Limit is $50 million, picture a box that can hold $50 million. First, put into this box local property taxes that count toward your LCFF, as well as an appropriate portion of your district's interest income. Next, pour all of the district's unrestricted state aid into this box. Under state law, the amount of state aid that fills up the box counts toward your district's Gann Limit, while the amount that overflows the box counts toward the state's Gann Limit (Government Code Section [G.C.] 7906). In addition, all state aid for categorical programs always counts toward the state's Gann Limit. |
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Local property tax and state aid funds that the District received in 2016-17 did not exceed the calculated limit. The resolution attached reflects that for the 2016-17 and 2017-18 fiscal years, the limitation imposed by Proposition 4 have not nor will be exceeded. The report detailing the calculation is attached. |
GANN attachment GANN resolution
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It is recommended that the Board of Education approve Bid# 18.03 to Fortress Armored Services Company for Food Services armored car service for the year 2017-2018, in an amount not to exceed $988.00. |
The District’s previous contract expired at the end of June 2017, and a new contract was required to replace the existing contract. |
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Funding Information - Budgeted: Yes
- Fund: 01
- Source: General Fund
- Account Number: 13-53100-0-00000-37000-5890-057-2570
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Quotes were sent to three (3) service providers. One (1) quote was received. Services provided will entail pickup at district office and drop-off at US Bank, once a week. Fortress - $988 This will be year one of a five-year contract.
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It is recommended that the Board of Education authorize Change Orders #1, #,2 and #3 to Bid #17.17, Deck Restoration at Muir Elementary School, in an amount of $13,788.00 (Change Order #1), $30,000.00 (Change Order #2), and $5,970 (Change Order #3), for a total contract amount not to exceed $229,658.00. |
This amendment constitutes the following additions to the scope of work: - Change Order #1: Apply new Bio System coating to 550 sf on the balcony of the second level by the teacher’s lounge. $13,788.00
- Change Order #2: Install new sloping substrate covering 1500 sf to allow for proper drainage. $30,000.00
- Change Order #3: Replace existing expansion joints to achieve a water tight condition. $5,800.00
These change orders are necessary and an integral part of the work under the contract and taking of bids would delay the completion of the project which is targeted to be finished before the beginning of the 2017-18 school year. |
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Funding Information - Budgeted: Yes
- Fund: 25
- Source: Capital Facilities Fund
- Account Number: 25-90100-0-00000-82000-5890-050-1500
- ORIGINAL CONTRACT AMOUNT: $179,900.00
- ADDENDUM #1: $13,788.00
- ADDENDUM #2: $30,000.00
- ADDENDUM #3: $5,970.00
- TOTAL CONTRACT AMOUNT: $229,658.00
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It is recommended that the Board of Education approve Contract Amendment #06 with Massetti Consulting, LLC for the ongoing Program Management Services Agreement – Program Wide in an amount not to exceed $202,180 for a revised contract total of $4,543,482.00.
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Due to the delayed construction on the Lincoln Track and Field Replacement Project and the addition of athletic lighting to the Sealy Field project, an extension of project manager staffing is needed. In addition, in order to pursue eligibility for state funding, an extension of Funding Specialist Services is needed. The District requested that Massetti Consulting provide a proposal for these two positions to ensure that the work continues as planned. Contract Amendment #06 is proposed to: (1) extend the subconsultant Senior Project Manager Services at the current rate of $25,920/month for a period of 4 months through December 2017, and an annually adjusted rate of $27,000/month for a period of 1 month, through January 2018; and (2) extend and increase subconsultant Funding Specialist Services at a rate of $5,500/month for a period of 13 months, through August 2018, to align with the current duration of the Program Management Services Agreement. It is anticipated that the Senior Project Manager position will terminate in January 2018, and that the Funding Specialist Services will continue beyond this amendment duration, along with the remainder of the Program Management Services Agreement. This amendment does not affect the duration of the previously approved agreement. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90100-0-00000-85000-5802-050-2600
- Project: Measure ES Program Management Centralized Services
- Budget Category: Soft Costs/Program Management
MEASURE ES FUNDING: - CURRENT CONTRACT AMOUNT - Year 1-3 including Amendments 1-5: $4,341,302.00
- CONTRACT AMENDMENT #06 - Sr Project Mgr and Funding Specialist: $202,180.00
- TOTAL REVISED CONTRACT AMOUNT: $4,543,482.00
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It is recommended that the Board of Education approve Contract Amendment #05 with Orbach, Huff, Suarez & Henderson LLP for Measure ES general legal services, in an amount not to exceed $150,000, for a total contract amount of $975,000.
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Measure BB and Measure ES projects are currently in various stages of planning, design, construction, and closeout. As such, the need for legal counsel has continued. The District requested that OHSH provide proposals for continued general Measure ES legal services. The proposal is based on time and materials for a not to exceed amount of $150,000 for general legal services. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90904-0-00000-85000-5802-015-2600
- Description: Legal Services
MEASURE ES FUNDING: - ORIGINAL CONTRACT AMOUNT - legal services: $25,000.00
- CONTRACT AMENDMENT #01 - legal services: $50,000.00
- CONTRACT AMENDMENT #02 - Samohi Campus Plan, Lincoln Field: $160,000.00
- CONTRACT AMENDMENT #03 - general legal services, MMHS Bldg E, JAMS Aud: $290,000.00
- CONTRACT AMENDMENT #04 - gen services, Malibu Lighting, Samohi gen & Civic: $300,000.00
- CONTRACT AMENDMENT #05 - general legal services: $150,000.00
- TOTAL CONTRACT AMOUNT: $975,000.00
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It is recommended that the Board of Education approve Contract Amendment #01 with TELACU Construction Management for continued Construction Management Services in an amount not to exceed $81,200 for a revised contract total of $174,000.00.
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The District awarded an agreement for Construction Management Services for the Summer 2017 Windows, Paint, Flooring, and Doors Project in the amount of $92,800 to TELACU Construction Management on May 4, 2017. While much of the work was completed this summer, certain projects, primarily Webster Elementary School, faced significant challenges and delays, resulting in the need to continue Construction Management Services throughout the Fall 2017 semester. The District requested that TELACU provide a proposal to continue these services. TELACU’s proposal of $81,200 is based upon hourly billing rates for the services required throughout the expected duration of the work, and monthly invoicing will be submitted for actual hours worked in the previous month. The proposed billing rate remains at the approved rate under the original contract. Funding for construction management services will come from Measure ES and will be proportionately distributed from the various allocations of Measure ES, depending on the level of effort required for each project. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90905-0-00000-85000-5802-008-2600 Webster ($64,960.00); 85-90905-0-00000-85000-5802-007-2600 Roosevelt ($16,240.00)
- Description: Construction Management
MEASURE ES FUNDING: - CURRENT CONTRACT AMOUNT - Original Agreement: $92,800.00
- CONTRACT AMENDMENT #01 - Continued CM Services: $81,200.00
- TOTAL REVISED CONTRACT AMOUNT: $174,000.00
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It is recommended that the Board of Education approve Change Order #01 with 1st California Construction for the Grant Elementary School – Windows Upgrade Project in an amount not to exceed $32,607.40 for a total contract amount of $808,575.40.
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This Change Order includes costs for 1st California Construction and its subcontractors to construct owner requested modifications to Windows, Glazing, Break Metal covers, window type change, and operation changes, deletion of a window and the addition of temporary fencing for summer school activities. This Change Order #01 is for a total of $32,607.40. There is no time extension for these changes as the project will be substantially complete before 8/16/17. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Numbers: 85-90905-0-00000-85000-5640-003-2600
- Budget Category: Construction Hard Costs
MEASURE ES FUNDING - ORIGINAL CONTRACT - Grant ES – Window Upgrade: $775,968.00
- CHANGE ORDER #01: $32,607.40
- TOTAL CONTRACT: $808,575.40
This Change Order will be funded from Measure ES-SM Other-Allocation.
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It is recommended that the Board of Education approve Contract Amendment #02 with Rachlin Partners for additional architectural and engineering services for McKinley Elementary School -Windows, Paint, Floors and Doors Project & HVAC Project in an amount not to exceed $25,685.00 for a total contract amount of $614,385.00.
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Provide and air balance readings and as-built drawings in non-accessible areas of the attic space in the amount not to exceed $16,875.00, including reimbursable expenses. Provide a partial topographical survey to identify grade changes in sidewalks in order to accommodate ADA compliance in the amount not to exceed of $8,810.00 including reimbursable expenses. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90906-0-00000-85000-5802-004-2600 (HVAC $16,875); 85-90905-0-00000-85000-5802-004-2600 (WPFD $8,810)
- Budget Category: Soft Costs/Design Services/Architects
MEASURE ES FUNDING: - Original Agreement: $347,500.00
- Contract Amendment #1 - HVAC & ADA Adds: $241,200.00
- Contract Amendment #2 - survey & air balance: $25,685.00
- Total Contract Amount: $614,385.00
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It is recommended that the Board of Education approve Change Order #01 with A. J. Fistes Corporation for the Will Rogers Learning Community – Windows Flooring and Paint Project in an amount not to exceed $373,220.31 for a total contract amount of $3,186,670.31.
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This Change Order includes costs for A. J. Fistes Corporation and its subcontractors to construct owner requested modifications to Windows, Glazing, Framing, Blocking, Repair mortar, waterproofing, counter tops, and gas line relocation. There is no time extension for these changes as the project needs to be substantially complete on 8/16/17. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Numbers: 85-90905-0-00000-85000-5640-006-2600
- DSA Application #: 03-117560
- Budget Category: Construction Hard Costs
MEASURE ES FUNDING: - ORIGINAL CONTRACT - Will Rogers ES – Window Upgrade: $2,813,450.00
- CHANGE ORDER #01: $373,220.31
- TOTAL CONTRACT: $3,186,670.31
This Change Order will be funded from ES – SM Other Allocation.
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It is recommended that the Board of Education approve Contract Amendment #10 with Alta Environmental to conduct a Limited Asbestos and Lead Survey and prepare a Removal Work Plan, to perform Step Out Sampling for PCBs, and to perform Phase 3 Abatement Monitoring Services at Lincoln Middle School – Athletic Field Improvements Project in an amount not to exceed $40,673.00, for a total contract amount of $682,442.46.
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Alta Environmental has been requested to conduct a Limited Asbestos and Lead Survey and prepare a Removal Work Plan, to perform Step Out Sampling for PCBs, and to perform Phase 3 Abatement Monitoring Services for the construction of the Athletic Field Improvements at Lincoln Middle School. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90908-0-00000-85000-5802-012-2600 (Lincoln MS)
- Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring
MEASURE ES FUNDING: - ORIGINAL CONTRACT - Juan Cabrillo ES, Grant ES & Will Rogers ES: $96,492.45
- CA #01 - Juan Cabrillo ES Project – WPF&D: $893.30
- CA #02 - Various Schools – WPF&D: $50,000.00
- CA #03 - Grant ES – Windows Project – WPF&D: $12,648.80
- CA #04 - Webster, Roosevelt – WPF&D: $6,882.34
- CA #05 - WRES, WES, & RES & Malibu HS–WPF&D: $79,329.00
- CA #06 - GES, MMH FIG&D, RES, WES & WRES–WPF&D: $335,861.87
- CA #07 - SAMOHI – Ph.1 & Ph.2: $9,086.90
- CA #08 - Franklin & Pt. Dume – HVAC: $25,287.40
- CA #09 - Franklin & Pt. Dume – WFP: $25,287.40
- CA #10 – LMS – Athletic Field: $40,673.00
- TOTAL CONTRACT AMOUNT: $682,442.46
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It is recommended that the Board of Education approve Contract Amendment #11 with Alta Environmental to conduct hazardous material survey and abatement consulting work for the demolition of the Science and Technology Buildings at Santa Monica High School in an amount not to exceed $51,208.10 for a total contract amount of $733,650,56. |
Alta Environmental has been requested to provide consultant services for the review and augmenting of existing hazardous materials survey records; generating abatement plans; and survey and sampling, including delineation sampling. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90904-0-00000-85000-5802-015-2600
- Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring
MEASURE ES FUNDING: - ORIGINAL CONTRACT - Juan Cabrillo ES, Grant ES & Will Rogers ES: $96,492.45
- CA #01 - Juan Cabrillo ES Project – WPF&D: $893.30
- CA #02 - Various Schools – WPF&D: $50,000.00
- CA #03 - Grant ES – Windows Project – WPF&D: $12,648.80
- CA #04 - Webster, Roosevelt – WPF&D: $6,882.34
- CA #05 - WRES, WES, & RES & Malibu HS–WPF&D: $79,329.00
- CA #06 - GES, MMH FIG&D, RES, WES & WRES–WPF&D: $335,861.87
- CA #07 - SAMOHI – Ph.1 & Ph.2: $9,086.90
- CA #08 - Franklin & Pt. Dume – HVAC: $25,287.40
- CA #09 - Franklin & Pt. Dume – WFP: $25,287.40
- CA #10 – LMS – Athletic Field: $40,673.00
- CA#11 – Samohi, Phase 1 & 2: $51,208,10
- TOTAL CONTRACT AMOUNT: $733,650,56
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It is recommended that the Board of Education approve Contract Amendment #01 for additional Architectural Design Services for Santa Monica High School – Phase 1 & 2 Project to HED Architects in an amount not to exceed $19,000.00 for a total contract amount of $5,058,460.00.
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Provide additional design services to study adding a subterranean level of parking to the Samohi Phase I and Phase II building in order to maximize parking capacity for a not to exceed cost of $19,000.00 including $500.00 in reimbursable expenses. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90904-0-00000-85000-5802-015-2600
- Budget Category: Soft Costs \ Design Services \ Architects
MEASURE ES FUNDING: - ORIGINAL CONTRACT: $5,039,460.00
- CONTRACT AMENDMENT #01 - subterranean parking: $19,000.00
- TOTAL CONTRACT AMOUNT: $5,058,460.00
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It is recommended that the Board of Education approve Contract Amendment #02 with Psomas to perform survey services for the Santa Monica High School – SCP Phase 1 & 2 Project in an amount not to exceed $4,500.00 for a total contract amount of $26,500.00.
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A detailed design survey will be needed by the architect for the reconfiguration of the Olympic spur area on Olympic Blvd. between 5th and 6th Streets, adjacent to the baseball field. This area will be used for: trash storage and pick-up; garden equipment storage; accommodation of the Emergency Supplies Storage Unit; and other storage. Psomas has completed an aerial survey and several utilities surveys of the site under earlier contracts. Under this amendment they will perform the additional site survey to provide a detailed design survey for the area of work for the new storage area. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90904-0-00000-85000-5802-015-2600
- Budget Category: Soft Costs/Surveys & Engineering
MEASURE ES FUNDING: - Original Contract Amount - Samohi – Sealy Field: $5,500.00
- Contract Amendment #01 - JAMS - Complex, Addt’l Survey: $16,500.00
- Contract Amendment #02 - Samohi - Addt’l Survey: $4,500.00
- TOTAL CONTRACT AMOUNT: $26,500.00
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It is recommended that the Board of Education approve Contract Amendment #03 with Psomas to perform design survey services for the Santa Monica High School – SCP Phase 1 & 2 Project in an amount not to exceed $11,500.00 for a total contract amount of $38,000.00.
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A detailed design survey will be needed for the design of the SCP Phase 1&2 New Building. The survey is to augment the existing information, and is required for final design. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90904-0-00000-85000-5802-015-2600
- Budget Category: Soft Costs/Surveys & Engineering
MEASURE ES FUNDING: - Original Contract Amount - Samohi – Sealy Field: $5,500.00
- Contract Amendment #01 - JAMS - Complex, Addt’l Survey: $16,500.00
- Contract Amendment #02 - Samohi - Addt’l Survey: $4,500.00
- Contract Amendment #03 - Samohi – Addt’l Survey for New Blg: $11,500.00
- TOTAL CONTRACT AMOUNT: $38,000.00
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It is recommended that the Board of Education approve Contract Amendment #06 with Leighton Consulting Inc. to provide geotechnical investigations for Santa Monica High School – Sealy Field and Basketball Improvements Project in an amount not to exceed $19,410.00 for a total contract amount of $150,123.00.
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Leighton Consulting, Inc. proposes to provide geotechnical observation and material testing services for the construction phase of Sealy Field and Basketball Improvements at Santa Monica High School. - The Sealy Field and Basketball Court Improvement project was awarded for construction to Byrom-Davey Inc. on 4/20/17.
- The geotechnical observation and material testing services are required for this project by the Department of State Architect. Leighton is acting as the Laboratory of Record (LOR) for this project.
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Funding Information: - Budgeted: Yes
- Fund: 85-90904-0-00000-85000-5802-015-2600
- Source: Measure ES
- Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering and Material Testing
MEASURE ES FUNDING: - ORIGINAL CONTRACT AMOUNT - Campus Plan Project: $16,335
- CONTRACT AMENDMENT #01 - Sealy Field & Stairway & Sidewalk: $8,190
- CONTRACT AMENDMENT #02 - Stairway & Sidewalk Geotech and LOR: $12,370
- CONTRACT AMENDMENT #03 - SCP Phs 1&2 Geotechnical Report: $32,722
- CONTRACT AMENDMENT #04 - Stockpile and Tennis Courts: $23,317
- CONTRACT AMENDMENT #05 - Sealy Field Pjt: $21,039
- CONTRACT AMENDMENT #5A - SCP-Phase 1 & 2: $16,740
- CONTRACT AMENDMENT #06 - Sealy Field Observation: $19,410
- TOTAL CONTRACT AMOUNT: $150,123
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It is recommended that the Board of Education approve Contract Amendment #07 with Leighton Consulting Inc. to conduct Inspector of Record inspection of welding for the repair of the outside stairway in the Business Building at Santa Monica High School – External Stairway Repair Project in an amount not to exceed $2,693.00 for a total contract amount of $152,816.00.
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Leighton Consulting, Inc. proposes to provide continuous welding inspection for all welding associated with the repair of the stairway on the outside of the Business Building at Santa Monica High School. |
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Funding Information - Budgeted: Yes
- Fund: 85-90904-0-00000-85000-5802-015-2600
- Source: Measure ES
- Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering and Material Testing
MEASURE ES FUNDING: - ORIGINAL CONTRACT AMOUNT - Campus Plan Project: $16,335
- CONTRACT AMENENDMENT #01 - Sealy Field & Stairway & Sidewalk: $8,190
- CONTRACT AMENENDMENT #02 - Stairway & Sidewalk Geotech and LOR: $12,370
- CONTRACT AMENENDMENT #03 - SCP Phs 1&2 Geotechnical Report: $32,722
- CONTRACT AMENENDMENT #04 - Stockpile and Tennis Courts: $23,317
- CONTRACT AMENENDMENT #05 - Sealy Field Pjt.: $21,039
- CONTRACT AMENDMENT #05A – SCP Phase 1 & 2: $16,740
- CONTRACT AMENDMENT #06 – Sealy Field: $19,410
- CONTRACT AMENDMENT #07 - Business Bld. Stairway welding/Inspect: $2,693
- TOTAL CONTRACT AMOUNT: $152,816
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It is recommended that the Board of Education approve Change Order #03 and Authorize changes in excess of 10% with Novus Construction for the Olympic High School – Campus Modernization Project in an amount not to exceed $461,833.31 for a total contract amount of $6,217,676.26.
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This Change Order includes costs for Novus Construction and its subcontractors to construct modifications including: extensive electrical, data, PA and clock systems added throughout buildings A and building D; new flooring, ceiling finishes and paint added throughout building A (including the MPR); new hard lid, lighting and insulation added to administrative suite; miscellaneous plumbing, electrical and carpentry as required to implements these changes. |
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Funding Information - Budgeted: Yes
- Fund: 21
- Source: Measure BB
- Account Numbers: 21-90500-0-00000-85000-6200-014-2600
- DSA Application #: 03-113343
- Budget Category: Construction Hard Costs
MEASURE BB FUNDING: - ORIGINAL CONTRACT - Olympic – Modernization: $5,639,490.00
- CHANGE ORDER #01: $20,703.61
- CHANGE ORDER #02: $95,649.34
- CHANGE ORDER #03: $461,833.31
- TOTAL CONTRACT AMOUNT: $6,217,676.26
This Change Order will be funded from within the Construction Hard Costs budget. |
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It is recommended that the Board of Education approve Contract Amendment #08 with HMC Architects to provide additional architectural and engineering services for the Malibu Middle & High School - Windows, Paint, Floors and Doors (WPFD) Project in an amount not to exceed $608,565.50 for a total contract amount of $2,273,578.10.
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Provide additional design services for the Malibu HS Windows, Paint, Floors and Doors Project.as follows: - HMC Proposal #138-2017 dated July 19, 2017 to prepare design development and construction documents to modernize Building H (Auditorium and Food Services). Base A/I fee of $427,000, HMC offset credits <$71,890.00> for a total not to exceed amount of $355,110.00.
- Proposal #139-2017 R-1 dated July 21, 2017 is to prepare design development and construction documents to modernize Building J (Gymnasium). Base A/I fee of $360,000, HMC offset credits <$106,544.50> for a total not to exceed amount of $253,455.50.
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Funding Information: - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90905-0-00000-85000-5802-010-2600
- Budget Category: Soft Costs \ Design Services \ Architects
MEASURE ES FUNDING: - ORIGINAL CONTRACT: $988,826.00
- CONTRACT AMENDMENT #01 - WPFD-Cabrillo,GES, WRLC: 286,749.00
- CONTRACT AMENDMENT #02 - WPFD-MMHS-F,I&G: 1,875.00
- CONTRACT AMENDMENT #03 - WPFD-Cabrillo: $117,673.60
- CONTRACT AMENDMENT #04 - WPFD-MMHS FIG: $121,484.00
- CONTRACT AMENDMENT #05 - Cabrillo playground: $64,265.00
- CONTRACT AMENDMENT #06 - WPFD Cabrillo: 30,140.00
- CONTRACT AMENDMENT #07 - WPFD –MMHS: 54,000.00
- CONTRACT AMENDMENT #08 - WPFD-MMHS: 608,565.50
- TOTAL CONTRACT AMOUNT: $2,273,578.10
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It is recommended that the Board of Education approve Contract Amendment #04 with Leighton Consulting, Inc. to provide geotechnical exploration services for the Malibu Middle and High School – Campus Improvements Project in the amount of $26,124 for a total contract amount of $260,544.00.
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It is necessary to extend the services of Leighton Consulting, Inc. to provide post-demolition soil sampling at the locations of Buildings A, B, C and E to screen for PCBs in below-slab soil related to the documented pre-demolition presence of PCBs in these buildings. Leighton will prepare a report for each sampling event comparing analytical soil results to current screening levels typical for school sites. |
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Funding Information - Budgeted: No
- Fund: 83
- Source: Measure BB
- Account Number: 83-90500-0-00000-85000-5802-010-2600(Malibu HS)
- Budget Category: Soft Costs\Geotechnical & Soils\Materials & Testing
- DSA #: 03-113456
MEASURE BB FUNDING: - Original Contract: $14,610.00
- Contract Amendment #01: $197,510.00
- Contract Amendment #02: $17,500.00
- Contract Amendment #03: $4,800.00
- Contract Amendment #04: $26,124.00
- Total Contract Amount: $260,544.00
Funding for this CA will be through the program reserve shortage. |
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It is recommended that the Board of Education approve Change Order #02 with Angeles Contractor, Inc., for the Malibu Middle & High School - Campus Improvements Project (Parking Lot E & Demolition of Buildings A, B, C & E) in an amount not to exceed $20,058.15 for a total contract amount of $8,305,457.02. |
On March 16, 2017, the Santa Monica-Malibu Unified School District Board of Education awarded a contract to Angeles Contractor, Inc., in the amount $8,248,837.00. The scope of work in Change Order 02 consists of expansion of the grading limits to the current bid set for the grading slopes and construction of the new Parking Lot E at MHS (DSA#03-113456) per Construction Directive (CCDB#013) at Malibu High School. |
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Funding Information - Budgeted: No
- Fund: 83
- Source: Measure BB
- Account Number: 83-90500-0-00000-85000-6200-010-2600(Malibu HS)
- Budget Category: Hard Costs\Construction\Construction Contract
- DSA #: 03-113456
MEASURE BB FUNDING: - ORIGINAL CONTRACT AMOUNT: $8,248,837.00
- CHANGE ORDER NO. 1: $36,561.87
- CHANGE ORDER NO. 2: $20,058.15
- TOTAL CONTRACT AMOUNT: $8,305,457.02
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It is recommended that the Board of Education approve Change Order #04 with Walton Electric Corporation for the Malibu High and Cabrillo Elementary Schools – LED Luminaires & System Control Upgrade Project for a credit for work not needed in an amount of $2,872.00, for a reduced total contract amount of $958,740.80. |
At the March 19, 2015 Santa Monica Malibu Unified School District Board of Education Meeting, the original contract was awarded to Walton Electric Corporation in an amount not to exceed $716,586.00. Three change orders were subsequently approved totaling $245,026.80 and increasing the contract amount to $961,612.80. Due to changes in scope and timing of the MMHS Campus Improvements Project, Buildings A, B/C and E are now scheduled for demolition. Change Order No. 4 is for a credit of $2,872.00 to be taken for contractor work that will not be needed in these buildings. An independent estimate for the work was prepared, which confirms that the contractor’s credits are reasonable. |
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Funding Information - Budgeted: Yes
- Fund: 84
- Source: Measure ES
- Account Number: 84-90901-0-0000-85000-6200-010-2600
- Budget Category: Construction Contracts
- DSA #: 03-116398
MEASURE ES FUNDING: - ORIGINAL CONTRACT AMOUNT: $716,586.00
- CHANGE ORDER NO. 1: $171,228.00
- CHANGE ORDER NO. 2: $1,650.00
- CHANGE ORDER NO. 3: $72,148.80
- CHANGE ORDER NO. 4: ($2,872.00)
- TOTAL CONTRACT AMOUNT: $958,740.80
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It is recommended that the Board of Education approve Change Order #03 with AWI Builders, Inc. for the District Office - Data Center Project in an amount not to exceed $16,272.66 for a total contract amount of $1,557,720.18. |
At the December 22, 2015 Santa Monica Malibu Unified School District Board of Education meeting, the original contract was awarded to AWI Builders, Inc. in the amount of $1,433,911.00. Two change orders were subsequently approved totaling $107,536.52 and increasing the contract amount to $1,541,447.52. Due to unforeseen site conditions, additional costs totaling $30,272.66 have been incurred; however, credits and back charges for other work elements, totaling $14,000, have been negotiated and are being applied to this change order. The balance due the contractor, $16,272.66, will be paid with this Change Order #03. Independent estimates for the work, back charges and credits were prepared and confirm that the amounts charged by the contractor, or credits/back charges received, are reasonable. |
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Funding Information - Budgeted: No
- Fund: 83
- Source: Measure BB
- Account Number: 83-90503-00000-85000-6200-054-2600
- Budget Category: Construction Contracts
- DSA #: 03-116118
MEASURE BB FUNDING: - ORIGINAL CONTRACT AMOUNT: $1,433,911.00
- CHANGE ORDER NO. 1: $30,228.83
- CHANGE ORDER NO. 2: $77,307.69
- CHANGE ORDER NO. 3: $16,272.66
- TOTAL CONTRACT AMOUNT: $1,557,720.16
Funding will be from Program Reserve Shortage. |
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It is recommended that the Board of Education accept as completed all work contracted for purchase orders listed below.
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A Notice of Completion must be recorded for Purchase Orders over $25,000 and within thirty-five (35) days with the County of Los Angeles pending approval by the Board of Education.
- School: Cabrillo Elementary School
- Project: Pre-School Playground Project
- Funding: Measure ES
- Vendor Name: Asphalt Jungle
- PO Number: 183132
- Amount: $11,050.00
- Substantial Completion Date: 08/14/2017
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It is recommended that the Board of Education approve the attached certificated appointments. |
Unless otherwise noted, all items are included in the 2017/2018 approved budget. |
Certificated Personnel
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It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. |
All personnel will be properly elected in accordance with District policies and salary schedules.
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Classified - Merit
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It is recommended that the following be approved and/or ratified for Classified Personnel (Non-Merit). |
All personnel assigned will be properly elected on a temporary basis to be used as needed in accordance with District policies and salary schedules.
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Classified - Non-Merit
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It is recommended that the following Special Services Employee contracts be approved in accordance with District policies and salary schedules, and be assigned pursuant to BP 4213.5.
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Funding for the positions listed is included in the 2017-2018 budget.
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Classified - Special Service Employees
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It is recommended that the Board of Education approve a 5.5-hour Child Development Teacher (0.69 FTE) at Roosevelt Elementary School due to an increase in student enrollment for the School Age program for the 2017-2018 school year. |
The 2017-2018 Fund 12 Child Development budget will be adjusted $47,000 for salary and benefits. |
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It is recommended that the Board of Education approve the addition of a Paraeducator 3 position, 6.0-hour (0.75 FTE) at Webster Elementary, in order to meet IEP requirements and student needs for the 2017-2018 school year. |
The 2017-2018 budget will be adjusted $39,336 for salary and benefits. |
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It is recommended that the Board of Education approve the establishment of the new classification of Special Education Specialist, in the Special Education Department. |
The Personnel Commission has done an analysis of specific job duties, responsibilities and tasks in the Special Education Department, and determined that there are job functions not aligned to any current classification. As a result, the Director of Classified Personnel recommends the creation of a new classification. |
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Under the direction of the Director of Special Education, the Special Education Specialist will perform a variety of technical and clerical tasks requiring independent judgment and the application of specialized knowledge in support of the Special Education Department; will collect information, propose and enforce terms and conditions of multiple contracts in support of department operations; and will provide information and assistance to parents, school staff and outside agencies related to Special Education students, programs and activities. Attached is a draft of the proposed duties, and a recommendation for the minimum education and work experience requirements for the classification. As a Merit district, the position and duties are approved by the Board, and the job description and qualification requirements for the position class are prepared and approved by the Personnel Commission. Following the Board action, the Commission will classify the position, set minimum qualifications and designate the appropriate salary placement.
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New Position - Sp Ed Specialist
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It is recommended that the Board of Education adopt the 2017-2018 Declaration of Need for Fully Qualified Educators.
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Based on prior year data, the attached Declaration stipulates those areas and numbers of emergency permit holders Santa Monica-Malibu anticipates for the 2017-2018 school year. With Board approval, the Declaration will be sent to the Commission on Teacher Credentialing (CTC), thereby establishing the District’s need areas for 2017-2018. Under Education Code 44300 and Senate Bill 322, the Declaration enables the District to streamline its approach to obtaining emergency credentials by establishing the statement of need once rather than on a person-by-person basis. Therefore, as the District finds it necessary to employ teachers under emergency permits, the application process and approval will be more quickly completed. This declaration may be revised with Board approval as hiring needs change during the school year. |
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Declaration of Need
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It is recommended that the Board of Education approve the administrative appointments listed below. |
It is recommended that the Board of Education approve the administrative appointments listed below. Passed with a motion by Ms. Maria Leon-Vazquez and a second by Mr. Craig Foster. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Absent Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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CERTIFICATED APPOINTMENTS: - Assistant Principal, Malibu Middle/High School (effective 8/31/17)
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Time start: 6:57pm Time end: 7:00pm
The board approved the appointment of Mr. Nauman Zaidi as Assistant Principal at Malibu High School (effective 8/31/17).
Mr. Zaidi thanked the board for this opportunity. |
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These items are submitted for discussion. Any action that might be required will generally be scheduled for the next regularly scheduled Board meeting.
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The architect will briefly present the current status of the project and staff will discuss budgetary implications and impacts. Staff will seek direction regarding the inclusion of certain elements into the project. Based on the direction given during this discussion item, staff will return at a future date to provide an overall budget update.
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Staff anticipates the entire item will require 60 minutes, with 30 minutes for the staff report and 30 minutes for board questions and discussion. The attached presentation was updated on 8/30/17. |
Time Start: 8:17pm Time End: 10:10pm
Public Comments: * Lidia Muraro, Ann Thanawala, Joan Krenik, and Nikki Kolhoff addressed the board regarding this item.
Staff answered board members’ questions regarding costs associated with the various aspects of the project, relocating classrooms during the spring, the use of COPs as a funding source, ASB and staff lounges; and the length of the pool. The board directed staff to proceed with the modified project scope as presented, with the exception of the additional level of parking below the proposed building. Regarding parking, the board asked questions about: the estimated number of spaces that might be created in the new building space; costs associated with renting parking spaces in nearby locations; costs associated with making parking an add-on feature of the project design; partnering with the neighboring organizations or businesses; the possibility of charging for parking; investigating what other entities are doing about surveying how employees get to work and from work.
Following discussion, the board voiced agreement for all of the proposed project modifications, except for parking. Staff will return on September 13 with a continued discussion regarding the issue of additional parking. The board subcommittee on facilities will meet with staff before then. Mr. Bishop will also return with information regarding additional funding using COPs. |
Samohi Campus Plan Update
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These items are considered to be of major interest and/or importance and are presented for action at this time. Some may have been discussed by the Board at a previous meeting.
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7:00 PM |
It is recommended the Board of Education approve the 2016-17 Unaudited Actual Financial Report and staff recommendations for fund balances reservations. |
It is recommended the Board of Education approve the 2016-17 Unaudited Actual Financial Report and staff recommendations for fund balances reservations. Passed with a motion by Mr. Craig Foster and a second by Ms. Maria Leon-Vazquez. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Absent Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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California Education Co de §42100 requires the governing board of each school district to provide the county office of education a report of all revenues and expenditures for the preceding fiscal year. This report must also include any resulting corrections to the current year (2017-18) adopted budget. Although the prior fiscal year formally ended on June 30, final accounting tabulations are not generally completed by the District and the LACOE until the end of August. It is noted that all data contained in the attached report will be subject to final audit by the District’s independent auditing firm of Moss Levy and Hartzheim. The purpose of this agenda item is to present the final results of operation for the 2016-17 fiscal year. The information is presented in the format required by the state. |
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Highlights from the 2016-17 Unaudited Actuals General Fund Ending Balance 2016-17 Unrestricted Funds – The Unrestricted General Fund ending balance (inclusive of a Board-approved 3% Reserve for Economic Uncertainties, revolving cash, warehouse inventory, school site and District carryover funds, etc.) is currently reported to be $26,917,922 The components of that $26,917,922 Ending Balance include the following: - Stores-Revolving Cash-Prepaid: $143,465
- Reserve for Economic Uncertainties: $4,746,784
Assignments of Fund Balance - Prior Year Encumbrances $ 859,253
- Reserve for 2018-19 & 2019-20 Deficit Spending $ 4,646,608
Budget Increase after 2017-18 budget Adoption: - 5 Extra FTEs teaching positions $ 500,000
- New Expenses for ED. Services $ 600,000
- 7.72 FTEs Special Ed Para-Educator position $ 372,808
- New Seaside Preschool at Cabrillo $ 117,938
- Deferred Maintenance projects $ 700,000
- Reserve up to 2 months Expenses $ 14,231,066
- Total Designations $ 22,027,673
The Unrestricted General Fund balance was $3,092,835 higher than expected when the Estimated Actuals were prepared with the 2017-18 Budget document in June 2017. This fund balance increase can largely be explained by the following: - Additional LCFF Funds (Property Taxes): $239,274
- Reim. Medicare Administrative Activities (MAA): $192,924
- Other State Revenue: ($10,632)
- Other Local Revenue: $192,319
- Decrease of Special Ed LGFC: $1,011,007
- Unspent LCAP Funds: $378,653
- Unspent SMMEF Stretch Grant $ Formula Funds: $100,139
- Unspent Allocations Districtwide: $989,151
Restricted Funds – The Restricted General Fund accounts for the remaining categorical funds and local resources. The ending balance for that portion of the General Fund was approximately $2 million higher than projected in June. This is a result of categorical and local carryovers and will be used in those specific resources in the current year. Attachments: - 2016-17 Local General Fund Contribution (LGFC) summary (updated 8/30/17)
- 2016-17 Summary Report of ending fund balance for each District fund
- Multi-year (3-year) Projections
- 2016-17 Unaudited Actual Financial Report in the State Standardized Account Code Structure (SACS) (formerly known as the green pages)
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Staff anticipates this item will require 45 minutes, with 15 minutes for the staff report and 30 minutes for board comments and questions. |
Time start: 7:05pm Time end: 8:11pm
Ms. Bishop answered board members’ questions regarding the fluctuations in revenue and expenditures from year to year. Mr. Kean reminded everyone that GSH expenditures are not reflected. Dr. Tahvildaran-Jesswein reminded everyone that Dr. Drati has a plan to reduce expenditures. Student Board Member Schmelzer recommended that the district address the deficit spending patterns now, rather than later. |
2016-17 Unaudited Actual Financial Report Unaudited Actual Attachments 1-3 updated 8/30/17 Unaudited Actual PowerPoint Presentation
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It is recommended that the Board of Education adopt Resolution No. 17-04 - Malibu Unification Negotiations Committee Supplemental Memorandum Report (dated July 11, 2017). |
To amend the motion from: "It is recommended that the Board of Education adopt Resolution No. 17-04 - Malibu Unification Negotiations Committee Supplemental Memorandum Report (dated July 11, 2017). " to: "It is recommended that the Board of Education receive the Malibu Unification Negotiations Committee Memorandum Report (dated February 24, 2017) and Supplemental Memorandum Report (dated July 11, 2017); direct the Superintendent to continue to work with School Services of CA to review and prepare an independent analysis of the Malibu Unification Committee’s Memorandum Report and Supplemental Memorandum Report and develop its analysis and recommendations, which is currently expected to be transmitted by September 30, 2017; direct the Superintendent to report to the Board of Education no later than five weeks following receipt of a final report from School Services of CA; reaffirm the board's desire for the establishment of the Santa Monica Unified School District (SMUSD) and the Malibu Unified School District (MUSD) as two excellent school districts serving their respective communities and providing the best educational opportunities for their respective students, as long as it can be accomplished in a manner that assures the Board of Ed that there will not be a negative impact on the financial condition of the remaining Santa Monica Unified School District; and direct the Superintendent or designee to make a public declaration of the progress thus far in the Malibu Unification Negotiation process. " Passed with a motion by Dr. Richard Tahvildaran-Jesswein and a second by Mr. Jon Kean. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Absent Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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Attached are the resolution and the MUNC Supplemental Memorandum Report, which will be posted on the committee web page. |
Time Start: 10:10pm Time End: 10:58pm
During Board deliberation of this item, some Board members expressed concerns about the use of a resolution as the means for receiving the MUNC's Memorandum Report and Supplemental Memorandum Report and for reiterating actions that are already occurring or have already been taken. The discussion that led to the motion ultimately adopted by the Board did not involve disagreement about the substance of the item, but rather reflected differences among Board members about the appropriate process and mechanisms for conducting Board business generally and in this specific matter. Following this deliberation, Dr. Tahvildaran-Jesswein made a motion that converted the “be it resolved” clauses in the original action item into a motion, rather than a resolution. |
MUNC Supplemental Report Resolution: MUNC Supplemental Report
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These items are submitted by individual board members for information or discussion, as per Board Policy 9322.
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A member of the public may request that a matter within the jurisdiction of the board be placed on the agenda of a regular meeting, as per Board Policy 9322. The request shall be in writing and be submitted to the superintendent or designee with supporting documents and information, if any, at least one week before the scheduled meeting date. Items submitted less than a week before the scheduled meeting date may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue. The board president and superintendent shall decide whether a request is within the subject matter jurisdiction of the board. Items not within the subject matter jurisdiction of the board may not be placed on the agenda. In addition, the board president and superintendent shall determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative regulation before placing the item on the agenda.
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A continuation of Section VIII, as needed. (If the number of persons wishing to address the Board of Education exceeds the time limit in section VIII, additional time will be provided in Section XVI, CONTINUATION OF PUBLIC COMMENTS.)
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Time Start: 10:58pm Time End: 11:00pm
Public Comments: * Ann Thanawala commented on COPs as part of the Samohi project, property taxes in Santa Monica, and requested clarity on BP/AR 5116.1. |
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A Board member may make a brief announcement or report on his/her own activities relative to Board business. There can be no discussion under “BOARD MEMBER COMMENTS.”
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Time Start: 11:00pm Time End: 11:02pm * Mr. de la Torre reported that a father of a JAMS student was recently apprehended by ICE. He will follow-up to see how people can provide financial support. |
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Items for future consideration will be listed with the projected date of consideration. The Board of Education will be given any backup information available at this time.
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This meeting will adjourn to a special closed session scheduled for Wednesday, September 6, 2017, at 4:00 p.m. at the district office. The next regular meeting is scheduled for Wednesday, September 13, 2017, at 5:30 p.m. at the district office: 1651 16th St., Santa Monica.
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It was moved by Ms. Leon-Vazquez, seconded by Mr. Kean, and voted 6/0 (Mr. Mechur was absent) to return adjourn the meeting at 11:02 p.m. |
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The live stream of regular board meetings in progress are available online. Meetings in Malibu City Hall: https://www.youtube.com/user/CityofMalibu.
Meetings at the district office: https://www.youtube.com/user/Citytv16santamonica. Meetings held at the District Office and in Malibu are taped and rebroadcast in
Santa Monica on CityTV2, Cable Channel 20 – Check TV listing. Meetings are
rebroadcast in Malibu on Government Access Ch. 3 every Saturday at 8pm. ----------------
In compliance with the Americans with Disabilities Act, for those requiring special assistance to access the board meeting room, to access written documents being discussed at the board meeting, or to otherwise participate at board meetings, please contact the superintendent’s office at 310.450.8338 for assistance. Notification at least 48 hours before the meeting will enable the district to make reasonable arrangements to ensure accessibility to the board meeting and to provide required accommodations, auxiliary aids or services. |
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Absent | Mr. Oscar de la Torre |
Present | Mr. Craig Foster |
Present | Mr. Jon Kean |
Present | Ms. Maria Leon-Vazquez |
Present | Ms. Laurie Lieberman |
Absent | Mr. Ralph Mechur |
Present | Dr. Richard Tahvildaran-Jesswein |
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Present | Mr. Oscar de la Torre |
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