MEETING FORMAT "A" Santa Monica-Malibu USD October 05, 2017 5:30PM Malibu City Council Chambers: 23825 Stuart Ranch Road, Malibu, CA
The Board of Education will call the meeting to order at 4:30 p.m. in the Zuma Room at the Malibu City Hall, at which time the Board of Education will move to Closed Session regarding the items listed below. The public meeting will reconvene at 5:30 p.m. in the Council Chambers.
Board Member Kean will be participating in the meeting remotely from 87 West St., Chagrin Falls, OH 44022.
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Ms. Lieberman called closed session to order at 4:35 p.m. |
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Persons wishing to address the Board of Education regarding an item scheduled for closed session must submit the “Request to Address” card prior to the start of closed session.
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DN-1007-17/18 (Special Education) |
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- Agency Designated Representative: Dr. Ben Drati
- Employee Organizations: SEIU
- Agency Designated Representative: Dr. Ben Drati
- Employee Organizations: Assistant Superintendent
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Ms. Lieberman called open session to order at 6:07 p.m. |
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Mr. Mechur led the pledge of allegiance. |
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It is recommended that the Board of Education approve the October 5, 2017, regular meeting agenda. |
It is recommended that the Board of Education approve the October 5, 2017, regular meeting agenda. Passed with a motion by Mr. Craig Foster and a second by Dr. Richard Tahvildaran-Jesswein. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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It is recommended that the Board of Education approve the September 11, 2017, special meeting minutes. |
It is recommended that the Board of Education approve the September 11, 2017, special meeting minutes. Passed with a motion by Mr. Craig Foster and a second by Mr. Oscar de la Torre. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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Minutes_091117
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It is recommended that the Board of Education approve the September 13, 2017, regular meeting minutes. |
It is recommended that the Board of Education approve the September 13, 2017, regular meeting minutes. Passed with a motion by Mr. Craig Foster and a second by Mr. Oscar de la Torre. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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Ms. Lieberman made the following correction to the third sentence in Item No. VII.G of the minutes: “A majority of the board also directed staff to…” |
Minutes_091317
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These items are staff presentations and/or updates to the Board of Education.
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At the September 13, 2017, board meeting, the superintendent and Ed Services staff presented the student achievement lag data for Quarter 1, with a focus on the 2016-17 CAASPP results. The rest of the lag data (Early, Development Instrument [EDI], A-G rate, AP Exams, High School Grad Rate) will be presented at tonight's board meeting. The use of data enhances the district’s ability to create a culture of accountability, focus, coherence, and clear and intentional expectations of learning among all stakeholders. In order to accomplish this, we must exploit data in a way that challenges assumptions, beliefs, and, ultimately, behaviors and practices that lead to student success. Strategic use of data to influence behavior and practice requires specific organization and narration of the data that is digestible, specific, and intentional. Staff will present achievement and climate data to the board and community four times this year (labeled Quarter 1, Quarter 2, Quarter 3, and Quarter 4). Staff will also distinguished the data to be presented as Lead and Lag metrics. Lag metrics are indicators of an outcome – that is, actions, a reflection of where you are coming from, a measure of what has happened. Lead metrics are levers that indicate how the outcome will be achieved. They indicate if the chosen actions are implemented and can be adjusted based on results. They are oriented in the present and are predictive and can be influenced. Please note that the data being reviewed in this presentation represents lag data from the 2015-2016 school year in most cases. However certain data will be representative of 2014-15 school year, as that will be the most recent data staff has access to at this time due to constraints from the state level. |
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Staff anticipates this item will require a total of 40 minutes, with 20 minutes for the staff report and 20 minutes for board questions/discussion. The attached presentation was updated on 10/3/17. The addendum, which was added on 10/4/17, includes tables that supplement seven of the charts in the presentation. The chart/slides include the reference to the Table number for convenience. Staff included the addendum to provide additional information that either could not be incorporated with their associated charts in the main presentation or would have required an additional type of chart. |
Time start: 6:11 p.m. Time end: 7:54 p.m.
Staff answered board members’ questions regarding: drop-out rates; a-g course completion rates; AP enrollment rates; instructional strategies for AP classes; how often throughout the year staff can examine data to identify trends; the process for reclassifying English learners; the new annual process for the board to see lag and lead data; and how the data will be shared with the community.
Mr. Kean requested data comparing students who took AP tests to those who scored 3 and above, broken down by demographics. |
Lag Data Part 2, Addendum Lag Data Part 2_updated 10/3/17
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The Communications section provides an opportunity for the Board of Education to hear reports from the individuals or committee representatives listed below. All reports are limited to 5 minutes or less. However, if more time is necessary, or if a report will not be presented, please notify the Board secretary eight workdays prior to the date of the meeting.
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Time start: 7:56 p.m. Time end: 7:59 p.m.
Mr. Schmelzer reported that the girls’ volleyball team lost to Culver City. Club Row, which is an annual fall event during which student can learn more about and sign up to join various clubs, had a huge turn out this year. Students are planning Homecoming, the theme of which is Halloween. There will be a carnival during lunch on October 25. There is a concern about the finances of the athletic department, including transportation fees. Dr. Drati replied that district office staff is working with Samohi and MHS administrators to discuss what support needs to come from the district office for sports transportation. |
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Time start: 8:00 p.m. Time end: 8:03 p.m.
Ms. Murawski delivered the SMMCTA report for Ms. Braff. This year, Malibu SMMCTA members can remote-in to meetings. Ms. Murawski said unit members appreciated all of the construction progress made so far this year; although, there have been some concerns about dust and cleaning as well as the restrooms at Webster ES. Ms. Murawski said that union is waiting to hear the district’s plan regarding heat and parking for itinerant teachers. She announced that several of our educators were highlighted in the Santa Monica Spotlight. The SMMCTA has been selected to participate in the NEA/CEC Early Career Leadership Fellow (ECLF) Collaborative for 2017-18. JAMS and LMS teachers are currently participating in the Matrices of Bias training, and the next groups begins in about a week and a half. |
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Dr. Mora was not present. |
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Time start: 8:03 p.m. Time end: 8:04 p.m.
Dr. Kelly reported that Human Resources and the Personnel Commission continue to work together to fill vacant classified management positions, including the Assistant Superintendent for Business and Fiscal Services as well as the Directors of Food and Nutrition Services and Purchasing. |
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Passed with a motion by Dr. Richard Tahvildaran-Jesswein and a second by Ms. Maria Leon-Vazquez. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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As agreed by the President, Vice President, and Superintendent during agenda planning, consent agenda items are considered routine, require no discussion, and are normally approved all at once by the Board of Education. However, members of the Board of Education, staff, or the public may request an item be moved from the consent agenda to Section XI (Major Items) for clarification and/or discussion.
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The board approved Item Nos. A.1-A.5, B.1-B.4, C.1-C.16, D.1-D.8, and E.1-E.6 listed under the Consent Calendar.
Time start: 8:04 p.m. Time end: 8:11 p.m. |
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It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. These contracts are included in the 2017-18 budget.
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- Contractor: Chad Scheppner
- Dates: 08/22/17-01/28/18
- Amount not to exceed: $18,500.00
- Description: Afterschool Drama program with Middle School Students
- Site: Lincoln Middle School
- Funding: 01-90150-0-11100-10000-5802-012-4120 - $11,000 (Lincoln MS PTSA); 01-90810-0-11100-10000-5802-012-4120 - $7,500 (SMMEF)
- Contractor: County of Los Angeles Sheriff’s Department
- Dates: 08/22/17-06/08/18
- Amount not to exceed: $15,266.00
- Description: To provide educational program for middle school students dealing with issues related to alcohol, drugs, decision, peer pressure. (6-8th grade)
- Site: Malibu High
- Funding: 01-00021-11100-10000-5802-010-4100 (SMMEF-Funded)
- Contractor: Will Geer’s Theatricum Botanicum
- Dates: 02/01/18-02/20/18
- Amount not to exceed: $1,200.00
- Description: Assembly for Black History Month-“A Visit With Great African Americas” for all students
- Site: Franklin Elementary
- Funding: 01-90150-0-11100-10000-5802-002-4020
- Contractor: Pedro A. Noguera
- Dates: 09/01/17-04/30/18
- Amount not to exceed: $22,000.00
- Description: To provide consultative services for the Principal and site leaders to support equity-related programs and practices and to plan professional development for the school staff.
- Site: Educational Services
- Amend Funding:
01-00000-0-11100-10000-5802-030-1300 01-00000-0-11100-21400-5802-030-1300 - (Amend funding source. Original contract approved on 9/13/17)
- Contractor: UC Regents
- Dates: 08/20/17-06/09/18
- Amount not to exceed: $10,000.00
- Description: Peer Advising & Tutoring
- Site: Santa Monica High School
- Funding: 01-90150-0-11100-10000-5802-015-4150 (Reimb by PTA)
- Contractor: Karen Orlansky
- Dates: 07/01/17-06/30/18
- Amount not to exceed: hourly amount $150.00
- Description: Facilitate Malibu Unification Negotiations Committee Meetings
- Site: Superintendent Office
- Funding: 01-00000-0-00000-71500-5802-020-1200
- Contractor: Lynette M. Rock
- Dates: 9/25/17-10/31/17
- Amount not to exceed: $13,600.00 ($100/hour)
- Description: Interim Food Services Director
- Site: Food Services
- Funding: 13-53100-0-00000-37000-5802-057-2570
- Contractor: Santa Monica College
- Dates: 10/6/17-5/15/18
- Amount not to exceed: $55,000.00
- Description: 10 weeks (20 lessons) of Ballroom Dance for ALL 5th grade students in the district.
- Site: All eleven elementary sites
- Funding: 01-00020-0-17000-10000-5802-030-1300
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It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2017-2018 school year. No child will be denied due to financial hardship.
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- School: Santa Monica High
- Grade: 9th-12th
- # of Students: 90
- Destination: Hotel Zephyr San Francisco, CA
- Dates: 03/08/18-03/11/18
- Principal/Teacher: A.Shelton/K.McKeown
- Cost & Funding Source: $ 975.00 per student/fundraising and parent donations
- Subject: Music
- Purpose: Wind Symphony northern CA music clinics and performances
- School: Santa Monica High
- Grade: 9th-12th
- # of Students: 88
- Destination: Buenos Aires Cordoba, and Rosaio Argentina
- Dates: 03/25/18-04/04/18
- Principal/Teacher: A.Shelton/J.Swenson
- Cost & Funding Source: $ 3,500.00 per student/fundraising and parent donations
- Subject: Music
- Purpose: Symphony orchestra master classes and performances
- School: Edison Language Academy
- Grade: 5th
- # of Students: 76
- Destination: Catalina Island
- Dates: 02/26/18-02/28/18
- Principal/Teacher: C.Morales/C.Murcia/R.Naranjo
- Cost & Funding Source: $ 260 per student/PTA funded paid through parent donations and fundraising
- Subject: Science
- Purpose: Marine outdoor science camp
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It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms. |
The average cost for substitute teachers is $130/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.)
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Conference and Travel 10/05/17
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It is recommended that the Board of Education approve the One-Time Supplemental Funds (OTS) from LACOE for the amount not to exceed $55,000 to improve the facilities at the Head Start Preschool Programs. |
The proposed change in budget is requesting the use of One-Time Supplemental Funds to be used for the replacement of the playground rubber surface at Will Rogers. All the budgetary changes meet the fiscal accountability aspects including but not limited to: allowable, necessary, reasonable, and allocable. These improvements were identified through self-assessment monitoring, our Maintenance and Operations safety walks, as well as recommended by the Policy Committee board and will impact safety for the children and increase comfort in the school environment. |
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Funding Information - Source: Head Start
- Currently Budgeted: Yes
- Account Number: 12-52101-0-85000-82000-5640-070-2700
- Description: One-Time Only Funding
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It is recommended that the Board of Education approve the attached Special Education Contracts for fiscal year 2017/2018.
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According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non-public, non-sectarian school, the Individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement. The recommendations for these severely handicapped students are made by the District IEP Teams in accordance with State and Federal laws. The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available. Funding to come from a SELPA-wide non-public school/non-public agency reserve account. |
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Special Education Contracts
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It is recommended that the board of education approve the attached purchase orders and change purchase orders from September 6, 2017, through September 27, 2017, for fiscal / 18. |
Purchase Orders
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It is recommended that the Board of Education accept, with gratitude, checks totaling $17,313.84 presented to the Santa Monica-Malibu Unified School District. It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2017-2018 income and appropriations by $17,313.84 as described on the attached listing. |
This report details only cash gifts. It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s. Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource. A final report that compiles all gift and PTA contributions is prepared and available annually. COMMENT: The value of all non-cash gifts has been determined by the donors. NOTE: The list of gifts is available on the District’s website, www.smmusd.org. |
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Gift Reports 10/05/17
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It is recommended that the Board of Education amend the Certification of Signatures, as presented on December 10, 2016, in Recommendation No. A.08, to change the signature authority to include Dr. Jacqueline Mora, Assistant Superintendent of Educational Services, and delete the name of Dr. Terry Deloria, former Assistant Superintendent of Educational Services. It is further recommended that the attached document "Certification of Signatures" be completed and filed with the County Superintendent of School in accordance with Education Code Section §42633. Dr. Mora’s signature will be considered valid as of October 2, 2017. |
Dr. Mora replaces Dr. Terry Deloria, who is now the superintendent of Jefferson Union High School District in Daly City, California. Approval of this Board Action will authorize Dr. Mora to sign warrants, orders for salary or commercial payments, notices of employment, contracts, invoices and other documents as directed by the Board of Education.
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Certification of Signature-Educational Services
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It is recommended that the Board of Education accept as completed all work contracted with Western Specialty Contractors for the Deck Restoration at John Muir Elementary School in an amount not to exceed $229,658.00 per Bid #17.17 specifications. |
The contract with Western Specialty Contractors has been completed. The Deck Restoration has been completely redone and is up to standards. In order to facilitate the release of the retention being held by the District, A Notice of Completion must be filed for thirty-five (35) days with the County of Los Angeles pending Board approval. |
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Funding Information - Budgeted: Yes
- Fund: 25
- Source: Capital Facilities Fund
- Account Number: 40-90100-0-00000-82000-5640-060-2600
- ORIGINAL CONTRACT AMOUNT: $179,900.00 (PO 182896)
- CHANGE ORDER #1: $13,788.00 (PO)
- CHANGE ORDER #2: $30,000.00 (PO)
- CHANGE ORDER #3: $5,970.00 (PO)
- FINAL CONTRACT PRICE: $229,658.00
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It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. These contracts are included in the 2017-18 budget.
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- Contractor: Simpson & Simpson
- Dates: 07/01/17 - 06/30/18
- Amount not to Exceed: $879,900.00
- Description: Project Liaison – Construction Operations Services
- Site: Measure ES & Measure BB – Capital Improvements
- Funding: 86-90100-0-00000-85000-5802-050-2600 (ES); 83-90500-0-00000-85000-5802-050-2600 (BB)
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It is recommended that the Board of Education accept as completed all work performed by SimplexGrinnell for the Windows, Paint, Floors & Doors Project at Franklin Elementary School.
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On August 9, 2017, the Board of Education awarded to SimplexGrinnell the contract for the Franklin Elementary School – Emergency Fire Alarm Panel Replacement project in the amount of $24,928.55. No Change Orders were required on the project. In order to facilitate the release of final payment, a Notice of Completion must be filed 35 days after Substantial Completion with the County of Los Angeles pending approval by the Board of Education. Franklin Elementary School - Emergency Fire Alarm Panel Replacement project final contract amount was $24,928.55. The contract duration was 55 days. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90905-0-00000-85000-6200-002-2600
- Budget Category: Construction / Fire Alarm
- DSA#: 03-118138
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It is recommended that the Board of Education accept as completed all work performed by 1st California Construction - Grant Elementary School – Window, Paint, Floors & Doors Project.
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On February 6, 2017 the Board of Education awarded bid #17.06.ES to 1st California Construction for the Grant Elementary School – Windows Upgrade Project in the amount of $775,986.00. Change Orders in the amount of $32,607.40 were required to address unforeseen site conditions and District directed changes. In order to facilitate the release of final payment, a Notice of Completion must be filed 35 days after Substantial Completion with the County of Los Angeles pending approval by the Board of Education. Grant Elementary School – Windows, Paint, Floors & Doors Project final total contract amount was $808,575.40. The contract duration was 97 days. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90905-0-00000-85000-5640-003-2600
- Budget Category: Construction
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It is recommended that the Board of Education approve Change Order #01 with Angeles Contractor Inc. for the Roosevelt Elementary School – Windows, Paint, Floors & Doors Project in an amount not to exceed $44,751.62 for a total contract amount of $2,342,751.62.
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On April 20, 2017, the Board of Education awarded Bid #17.05.ES to Angeles Contractor Inc. in the amount of $2,298,000.00. Change Order #01 in the amount of $44,751.62 will increase the contract amount to $2,342,751.62. Due to unforeseen site conditions, revisions and additions to the DSA Approved plans, additional costs totaling $44,751.62 were incurred. Independent estimates for the work were prepared as a basis for negotiating the amounts and to ensure that the amounts charged by the contractor were justified, fair, and reasonable. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90905-00000-85000-5640-007-2600
- Budget Category: Construction Contracts
- DSA #: 03-117621
MEASURE BB FUNDING: - ORIGINAL CONTRACT AMOUNT: $2,298,000.00
- CHANGE ORDER NO. 1: $44,751.62
- TOTAL CONTRACT AMOUNT: $2,342,751.62
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It is recommended that the Board of Education approve Contract Amendment #05 with dsk Architects to provide architectural design services for Webster ES – Windows, Paint, Floors and Doors Project - in an amount not to exceed $58,480.00, including reimbursable expenses, for a total contract amount of $322,947.00.
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dsk Architects have been asked to provide additional design services for the Construction Administration phase of the Windows, Paint, Floor and Door Project at Webster ES due to discovery of unforeseen conditions uncovered during the construction phase, termite mitigation design, alternate design solutions, and an extended construction duration. The fee for these additional services is $58,480.00. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90905-0-00000-85000-5802-008-2600
- Budget Category: Soft Costs/AE Design Services
MEASURE ES FUNDING: - ORIGINAL CONTRACT – Webster - WFP: 192,235.00
- CA #01 – Webster - WFP: $27,470.00
- CA #02 – Webster - WFP: $N/A
- CA #03 – Webster - WFP: $10,000.00
- CA #04 – Webster, Pt.Dume - WPFD addl services: $34,762.00
- CA#05 – Webster – WPFD: $58,480.00
- TOTAL CONTRACT AMOUNT: $322,947.00
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It is recommended that the Board of Education approve Contract Amendment #12 with Alta Environmental to conduct additional consulting services to conduct sampling of door and window caulking and window glazing suspected to contain PCBs on all of the buildings and prepare a Removal Work Plan, at Webster Elementary School and Will Rogers Elementary School in an amount not to exceed $27,443.90 for a total contract amount of $735,806.25.
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Alta Environmental has been requested to provide additional consultant services to conduct sampling of door and window caulking and window glazing suspected to contain PCBs in order to determine the full extent of the abatement scope of work. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90905-0-00000-85000-5802-008-2600 (Webster ES - $15,282.75); 85-90905-0-00000-85000-5802-006-2600 (Will Rogers ES - $12,161.15)
- Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring
MEASURE ES FUNDING: - ORIGINAL CONTRACT - Juan Cabrillo ES, Grant ES & Will Rogers ES: $96,492.45
- CA #01 - Juan Cabrillo ES Project – WPF&D: $893.30
- CA #02 - Various Schools – WPF&D: $50,000.00
- CA #03 - Grant ES – Windows Project – WPF&D: $12,648.80
- CA #04 - Webster, Roosevelt – WPF&D: $6,882.34
- CA #05 - WRES, WES, & RES & Malibu HS–WPF&D: $79,329.00
- CA #06 - GES, MMH FIG&D, RES, WES & WRES–WPF&D: $335,861.87
- CA #07 - SAMOHI – Ph.1 & Ph.2: $9,086.90
- CA #08 - Franklin & Pt. Dume – HVAC: $25,287.40
- CA #09 - Franklin & Pt. Dume – WFP: (VOID)
- CA #10 - LMS – Athletic Field: $40,673.00
- CA #11 - Samohi, Phase 1 & 2: $51,208.10
- CA #12 – Webster & Will Rogers – WPF: $27,443.90
- TOTAL CONTRACT AMOUNT: $735,806.25
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It is recommended that the Board of Education approve Contract Amendment #06 with dsk Architects to provide architectural design services for Olympic High School – Windows, Paint, Floor and Doors Project and HVAC Project - in an amount not to exceed $379,828.00, including reimbursable expenses, for a total contract amount of $702,775.00.
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dsk Architects have been asked to provide design services to replace windows, doors, and make other modifications including painting, lighting, acoustic and ADA upgrades as well as provide HVAC to Olympic HS site. These modifications were not previously included in the work designed under the BB bond. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90905-0-00000-85000-5802-014-2600 (Olympic HS WPFD) – $238,702.00; 85-90906-0-00000-85000-5802-014-2600 (Olympic HS HVAC) – $141,126.00
- Budget Category: Soft Costs/AE Design Services
MEASURE ES FUNDING: - ORIGINAL CONTRACT – Webster - WFP: 192,235.00
- CA #01 – Webster - WFP: $27,470.00
- CA #02 – Webster - WFP: $N/A
- CA #03 – Webster - WFP: $10,000.00
- CA #04 – Webster, Pt.Dume - WPFD addl services: $34,762.00
- CA#05 – Webster – WPFD: $58,480.00
- CA #06 - Olympic HS, WPFD and HVAC Projects: $379,828.00
- TOTAL CONTRACT AMOUNT: $702,775.00
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It is recommended that the Board of Education award a contract for the Santa Monica High School – Science & Technology Building and Site Improvements Project Phase II to SimplexGrinnell in an amount not to exceed $33,000.
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On 06/04/09, the Board of Education approved SimplexGrinnell (BOE Item A.28) for the provision and installation of Fire Alarm devices because all existing District wide systems are manufactured by that sole source manufacturer. The Board of Education further approved, on 06/29/17, use of GSA contract #GS-07-0396M which allows for contracting for fire alarm, security, and emergency disaster equipment purchases and all services necessary to install the equipment from design to start-up, including maintenance and training at the lowest offered pricing. The Los Angeles County Department of Education allows Districts to “piggy back” off the GSA contracts with no restriction other than standard Public Works contracting requirements. The Utility Building was partially completed during Phase 1 of the SAMOHI Innovation Building project to allow installation and energizing of the electrical equipment needed to support the opening and use of the Innovation Building’s classrooms in September, 2015. Construction of the Utility Building was completed during Phase 2 of the project and installation of the required Fire Alarm System in the Utility Building must be completed and connected back to the Innovation Center Building. SimplexGrinnell has submitted a proposal to complete this work based on the approved GSA contract pricing. It is recommended that the Board of Education award a contract in the amount of $33,000.00 to SimplexGrinnell to complete installation and testing of the emergency Fire Alarm System in the Samohi Utility Building per the DSA Approved Fire Alarm Drawings and Specification dated 5/2/2013. |
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Funding Information - Budgeted: Yes
- Fund: 83
- Source: Measure BB
- Account Number: 83-90500-0-00000-85000-6200-015-2600
- Budget Category: Construction Contract
- DSA #: 03-114959
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It is recommended that the Board of Education approve contract amendment #01 to PlanNet to assess electrical metering and electrical line tracing at Samohi campus, in an amount not to exceed $60,000.00, for a total contract amount of $123,000.00.
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PlanNet will be directed to electrically meter all Samohi electrical panel locations for peak demand, and line trace existing underground conduits and their locations on campus for future HVAC Projects. Electrical Metering will give a real-time peak demand for main transformers and size of electrical panels at every location on the campus. This will insure safety for future installation of campus HVAC systems. Electrical line tracing and locating will help determine where underground conduit locations are and better locate of underground conduits that are to be installed for future HVAC projects. This will also insure safety in every location as the projects progress by insuring that the electrical system will not be overloaded. This work will be billed on a Time and Material not-to-exceed basis. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90906-0-00000-82000-5802-015-2600 (SAMO $60,000.00)
- Budget Category: Electrical Metering and Line Tracing
MEASURE ES FUNDING: - ORIGINAL CONTRACT: $63,000.00
- CONTRACT AMENDMENT #01: $60,000.00
- TOTAL CONTRACT AMOUNT: $123,000.00
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It is recommended that the Board of Education approve contract amendment #02 for additional Architectural Design Services for Santa Monica High School – Phase 1 & 2 Project to HED Architects in an amount not to exceed $1,638.050.00 for a total contract amount of $6,696,510.00.
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Provide additional design services to accomplish the following: - Add Level B 2 Parking to increase/maximize parking capacity
- Expand swimming pool from 30 to 50 meters and design a canopy system
- Incorporate roof-top photovoltaic and solar thermal arrays
- Develop rooftop outdoor classroom
- Design increased site area
- Incorporate ConXtech structural system
- Incorporate various value management items as result of design modifications
The total not-to-exceed cost of $1,638,050 includes $30,000.00 in reimbursable expenses. |
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- Funding Information
- Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90904-0-00000-85000-5802-015-2600
- Budget Category: Soft Costs \ Design Services \ Architects
MEASURE ES FUNDING: - ORIGINAL CONTRACT: $5,039,460.00
- CONTRACT AMENDMENT #01 - Subterranean parking study: $19,000.00
- CONTRACT AMENDMENT #02 – Subterranean parking design: $1,638,050.00
- TOTAL CONTRACT AMOUNT: $6,696,510.00
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It is recommended that the Board of Education approve change order #02 with Byrom-Davey, Inc. for the Santa Monica High School – Sealy Field and Basketball Court Improvements Project in the amount of $4,938.75 for a total contract amount of $1,634,598.75 and 0 days of schedule impact.
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On April 20, 2017 the Board of Education awarded Bid #17.12.ES to Byrom-Davey, Inc. for the Santa Monica High School - Sealy Field and Basketball Court Improvements Project in the amount of $1,442,121.00. Notice to proceed was given on June 5, 2017. The contract called for the grinding and resurfacing of the asphalt pavement of the outside basketball courts. The contractor discovered on demolition that the old asphalt was applied with Petro Mat fabric making the removal and disposal of the old asphalt more expensive by $1,386.07. The District’s request of the contractor to allow beneficial occupancy of the outside basketball courts required the relocation of the modular restroom to stage it before its permanent location was ready for its installation. Byrom-Davey had to do an additional mobilization of the crew and equipment for this work for $1,272.60. As part of returning the basketball courts to the District use the contractor was instructed to stripe the court lines so that they could be used costing $2,280.08. Re-striping is needed when the asphalt pavement is ready for slurry coating in 28 days as required by contract. This Change Order No. 02 is necessary to reimburse Byrom-Davey, Inc. for the added cost of getting the basketball courts ready in time for the first day of classes at Samohi. Change Order No. 02 includes no increase to the contract time. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90904-0-00000-85000-6200-015-2600
- Budget Category: Hard Costs \ Construction Contracts
- DSA #: 03-117508
MEASURE ES FUNDING - Original Contract: $1,442,121.00
- Change Order #01: $187,539.00
- Change Order #02: $4,938.75
- TOTAL CONTRACT AMOUNT: $1,634,598.75
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It is recommended that the Board of Education approve Contract Amendment #02 with DLR Group, Inc. for additional architectural services for construction administration and project closeout in an amount not to exceed $29,370.00 for a total contract amount of $146,082.00.
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The Malibu High School Campus Wide Lighting Replacement required provision of additional services including interfacing with DSA, construction administration, and project closeout which has increased in scope and duration of the project. DLR Group proposes to continue providing those services that are required for the completion and close-out of the project. These services include preparation of Construction Change Directives, attendance at weekly meetings, construction administration and other support to complete and close-out the project. This amendment extends DLR Group’s services through October 2017, or as required, to close out the construction contract and obtain DSA certification. |
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Funding Information - Budgeted: Yes
- Fund: 84
- Source: Measure ES
- Account Number: 84-90901-0-00000-85000-5802-010-2600
- Budget Category: Soft Costs \ Design Services \ Architects
- DSA #: 03-116398
MEASURE ES FUNDING: - ORIGINAL CONTRACT AMOUNT - MMHS Interior Lighting: $100,000.00
- CONTRACT AMENDMENT #1 – MMHS Interior Lighting: $16,712.00
- CONTRACT AMENDMENT #2 – MMHS Lighting close-out: $29,370.00
- TOTAL CONTRACT AMOUNT: $146,082.00
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It is recommended that the Board of Education approve Contract Amendment #55 with DLR Group, Inc. for adjustments that reduce the approved architectural services for construction administration and project closeout fees for the District Office – Data Center Project in an amount of $22,834.27. This reduces the current approved DLR Group contract for the District Office – Data Center Project from $840,518.45 to $817,684.18 and the total approved DLR Group Master Services Agreement amount to $5,693,011.68.
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The Data Center Project at the School District Office has increased in scope and duration. The initial $89,420.00 base scope of work agreement issued DLR Group for the Data Center Project was subsequently supplemented by $751,098.45 in 16 CAs (Contract Adjustments). During review of DLR’s Data Center Project invoices, the District identified $22,834.27 for services and reimbursable expenses that were never provided or no longer required for completion of the project but remained encumbered for the contract. To mitigate future issues and questions regarding payment of these monies, the District and DLR Group mutually agreed to adjust the contract amount. |
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Funding Information - Budgeted: No
- Fund: 83
- Source: Measure BB
- Account Number: 83-90503-0-00000-85000-5802-054-2600
- Budget Category: Soft Costs \ Design Services \ Architects
- DSA #: 03-116118
MEASURE BB & ES FUNDING: - ORIGINAL CONTRACT AMOUNT - Prog./Schematic Design: $936,032.00
- CONTRACT AMENDMENT #1 - McKinley SDC, Roosevelt Preschool: $131,663.00
- CONTRACT AMENDMENT #2 - Data Center: $99,420.00
- CONTRACT AMENDMENT #3 - DD/CD/CA Lincoln: $2,195,078.00
- CONTRACT AMENDMENT #4 - Roosevelt Revised Design: $70,435.00
- CONTRACT AMENDMENT #5 - Data Center structural revisions: $6,925.00
- CONTRACT AMENDMENT #6 - McKinley Safety Proj: $168,697.00
- CONTRACT AMENDMENT #7 - Lincoln MS Revised Design: $92,592.00
- CONTRACT AMENDMENT #8 - Lincoln Fire Protection: $17,538.00
- CONTRACT AMENDMENT #9 - Landscape and Planting Standards: $30,245.00
- CONTRACT AMENDMENT #10 - Add’l Landscape Standards: $5,200.00
- CONTRACT AMENDMENT #11 - PV Standard Specs: $26,100.00
- CONTRACT AMENDMENT #12 - Lincoln Interim housing: $31,755.00
- CONTRACT AMENDMENT #13 - Lincoln sewer line: $15,569.00
- CONTRACT AMENDMENT #14 - Lincoln sprinklers at E: $54,933.00
- CONTRACT AMENDMENT #15 - Data Center fire protection: $7,913.00
- CONTRACT AMENDMENT #16 - LMS trash enclosure design: $14,989.00
- CONTRACT AMENDMENT #17 - Lincoln additional hydrant: $3,989.00
- CONTRACT AMENDMENT #18 - Data Ctr, Fire Protection, DO bldg: $9,036.00
- CONTRACT AMENDMENT #19 - Data Ctr, Prev. DSA App Cert Study: $13,181.00
- CONTRACT AMENDMENT #20 - LMS carpet revisions: $2,264.00
- CONTRACT AMENDMENT #21 - LMS hydrant revisions for relos: $5,100.00
- CONTRACT AMENDMENT #22 - Data Ctr, Prev. DSA Appl. Cert. Ph 2: $28,005.00
- CONTRACT AMENDMENT #23 - LMS Sci lab revisions–new bldg: $11,198.00
- CONTRACT AMENDMENT #24 - LMS sci lab revisions - mod: $11,198.00
- CONTRACT AMENDMENT #25 - Data Ctr, Prev. DSA App. Cert. Ph2: $13,077.00
- CONTRACT AMENDMENT #26 - LMS, Prev. DSA App. Cert. Study: $24,440.00
- CONTRACT AMENDMENT #27 - Data Center Design Revisions: $9,331.00
- CONTRACT AMENDMENT #28 - LMS, Relos, site plan revisions: $4,039.00
- CONTRACT AMENDMENT #29 - Lincoln New Construction, SWPPP: $7,254.00
- CONTRACT AMENDMENT #30 - DO, Data Center, Design Revisions: $59,903.00
- CONTRACT AMENDMENT #31 - Lincoln, Kitchen Fire Protection: $2,735.00
- CONTRACT AMENDMENT #32 - McKinley, Casework Revisions: $2,445.00
- CONTRACT AMENDMENT #33 - Lincoln, Value Engineering: $79,745.00
- CONTRACT AMENDMENT #34 - DO Date Center Design Revisions: $138,946.00
- CONTRACT AMENDMENT #35 - Lincoln, Alternate Acoustics System: $6,333.00
- CONTRACT AMENDMENT #36 - LMS Site Work Pkg- 3Form Ceiling: $17,467.00
- CONTRACT AMENDMENT #37 - LMS Addt’l Construction Documents: $151,533.00
- CONTRACT AMENDMENT #38 - LMS, Addit’l Struct. Serv: $122,747.00
- CONTRACT AMENDMENT #39 - Samohi Assessment and Report: $31,412.50
- CONTRACT AMENDMENT #40 - Edison, Architectural Services: &
- CONTRACT AMENDMENT #41 - Edison, Engineering Services: $130,857.50
- CONTRACT AMENDMENT #42 - Data Center Technology: $145,950.00
- CONTRACT AMENDMENT #43 - LMS, Addt’l Struct. Serv: $3,400.00
- CONTRACT AMENDMENT #44 - ELA, Addt’l Serv.prev. PCO Review: $40,890.00
- CONTRACT AMENDMENT #45 - LMS, Addt’l Structural Serv. CCD 28: $1,110.00
- CONTRACT AMENDMENT #46 - ELA, Arch., Eng., Land. Serv: $86,000.00
- CONTRACT AMENDMENT #47 - LMS, Addt’l Reimbursable Allowance: $12,000.00
- CONTRACT AMENDMENT #48 - Data Center Technology: $18,122.20
- CONTRACT AMENDMENT #49 - Data Center Technology: $76,234.00
- CONTRACT AMENDMENT #50 - ELA, Arch., Eng.- DSA & C/O: $31,532.00
- CONTRACT AMENDMENT #51 - ELA. Archt. CHIPS C/O & land.C/O: $26,300.00
- CONTRACT AMENDMENT #52 - Data Ctr, architect ext. serv: $45,580.00
- CONTRACT AMENDMENT #53 - Data Ctr, architect ext. serv: $51,113.75
- CONTRACT AMENDMENT #54 - Data Ctr, architect ext. serv: $64,600.00
- CONTRACT AMENDMENT #55 – Data Ctr architect ext. serv adjustment: ($22,834.27)
- TOTAL CONTRACT AMOUNT: $5,693,011.68
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It is recommended that the Board of Education approve Change Order #04 with AWI Builders, Inc. for the District Office - Data Center Project in an amount not to exceed $57,678.65 for a total contract amount of $1,615,398.83.
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On December 22, 2015, the Board of Education Meeting, awarded Bid #16.10 to AWI Builders, Inc. in the amount of $1,433,911.00. Three change orders were subsequently approved totaling $123,809.18 and increasing the contract amount to $1,557,720.18. Due to unforeseen site conditions, revisions and additions to the DSA Approved plans, and flooding that occurred during rain events, additional costs totaling $57,678.65 were incurred. Independent estimates for the work were prepared as a basis for negotiating the amounts and ensure that the amounts being charged by the contractor were justified, fair, and reasonable. |
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Funding Information - Budgeted: No
- Fund: 83
- Source: Measure BB
- Account Number: 83-90503-00000-85000-6200-054-2600
- Budget Category: Construction Contracts
- DSA #: 03-116118
MEASURE BB FUNDING: - ORIGINAL CONTRACT AMOUNT: $1,433,911.00
- CHANGE ORDER #01: $30,228.83
- CHANGE ORDER #02: $77,307.69
- CHANGE ORDER #03: $16,272.66
- CHANGE ORDER #04: $57,678.65
- TOTAL CONTRACT AMOUNT: $1,615,398.83
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It is recommended that the Board of Education authorize the District to use the California Multiple Award Schedule (CMAS) contract awarded to EasyTurf, Inc., to purchase synthetic turf surfaces specific to greenscapes, landscaping and playground surfacing specified under GSA Schedule No: GS-03F-0117Y Contract No: 4-13-78-0068A valid from May 25, 2017 through August 31, 2022.
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The CMAS contract allows for purchase, warranty and installation of synthetic turf surfaces. By using the contract, it will allow District projects to be completed in as expeditious manner as possible. By using the direct pricing structure in the contract, it eliminates going through a general contractor who would mark-up the products and services, charging retail pricing instead of the Federal contract rates, thus saving the District considerable money. All orders using the contract must comply with the CMAS clauses, Davis-Bacon and Federal Acquisition Regulations (FAR). The Los Angeles County Department of Education allows District’s to utilize CMAS contracts with no restrictions other than standard Public Works contracting requirements. It is recommended that the Board of Education authorize use of the EasyTurf Inc.’s CMAS contract. |
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It is recommended that the Board of Education approve issuance of Project Assignment #01 to NAC Architecture for architectural and engineering services at John Adams Middle School – Various Projects in an amount not to exceed $758,501.00 and rescission of previously awarded Architectural Services Agreement and Amendments in the amount of ($922,828.00).
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This item rescinds and consolidates the scope of work of previously board approved items and awards new scope. NAC Architecture was awarded a Master Services Agreement during the April 20, 2017 Board meeting and was subsequently asked to provide various proposals for design services to convert existing classrooms in Building A at JAMS into temporary swing space for music classrooms and provide design for interim housing units to house students displaced by music classrooms in order to facilitate construction of the new Performing Arts Complex. It has been determined that the cost to replace the music building cannot be accommodated within the Performing Arts Complex budget and the music building will remain. Renovations and interim housing to accommodate music rooms and classrooms displaced by demolition of that building are no longer required and hereby cancelled. NAC has also provided a proposal to provide design services to replace the Gym floor and design accessibility upgrades to the Gym building including locker rooms, showers and restrooms. NAC will also provide design services to install new field turf for the entire John Adams MS field, and create an accessible path of travel from the field to the Gym facilities. Finally, NAC will also design necessary HVAC upgrades for the entire campus as part of the District-wide HVAC improvements project. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90907-0-00000-85000-5802-011-2600 – PAC $97,539.00; 85-90906-0-00000-85000-5802-011-2600 – HVAC $482,362.00; 85-90907-0-00000-85000-5802-011-2600 – Gym Renovations $101,320.00; 85-90907-0-00000-85000-5802-011-2600 – Field Turf $67,280.00; 85-90907-0-00000-85000-5802-011-2600 – Reimbursable Exp $10,000.00
The following Agreements and Amendments, in the amount of $922,828.00, are rescinded and replaced with Project Assignment #1 to the MSA in the amount of $758,501.00: - Original Agreement, $236,441.00, awarded 06/01/17
- Amendment #1, $98,623.80, approved 06/01/17
- Amendment #2, credit ($82,956.80), approved 06/29/17
- Amendment #3, $482,362.00, approved 06/29/17
- Amendment #4, $188,358.00, approved 07/19/17
- Total Rescinded Contract Amount: ($922,828.00)
- Project Assignment #1: $758,501.00
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It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments. |
Unless otherwise noted, all items are included in the 2017-2018 approved budget. |
Certificated Personnel
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It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. All personnel will be properly elected in accordance with District policies and salary schedules. |
Classified - Merit
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It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. All personnel will be properly elected in accordance with District policies and salary schedules. |
Classified - Non-Merit
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It is recommended that the Board of Education approve an additional Instructional Assistant - Classroom (0.375 FTE/3-hours/School Year) position, due to the addition of a new 4th/5th grade classroom. |
Funding is from the site's 2017-2018 SMMEF Stretch Grant, and that budget will be adjusted $10,446 for salary and benefits. The position is subject to annual review of resources and classroom needs. |
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It is recommended that the Board of Education approve an additional Bilingual Health Office Specialist (0.375 FTE/3-hours/School Year) position, to work in the Health Office in the afternoon, and best meet the needs of students. |
Funding is from the site's 2017-2018 SMMEF Stretch Grant, and that budget will be adjusted $13,009 for salary and benefits. The position is subject to annual review of resources and approval of budget by Edison Site Council. |
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It is recommended that the Board of Education approve the increase in FTEs (total = 1.7188), as indicated below in order to meet IEP requirements and student needs for the 2017-2018 school year. |
The 2017-2018 budget will be adjusted $85,229 for salary and benefits. |
ParaEducator 1: increase from 0.75 FTE (6 hours) to 0.9063 FTE (7.25 hours) - McKinley Elementary ParaEducator 1: increase from 0.75 FTE (6 hours) to 0.8125 FTE (6.5 hours) - Lincoln MS ParaEducator 1: new position 0.625 FTE (5 hours) - Santa Monica HS ParaEducator 1: new position 0.75 FTE (6 hours) - Muir Elementary ParaEducator 2: increase from 0.75 FTE (6 hours) to 0.875 FTE (7 hours) - McKinley Elementary |
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it is recommended that the Board of Education amend the employment agreement between SMMUSD and Superintendent Ben Drati, Ed.D. |
Since Dr. Drati joined SMMUSD mid-school year, his original employment agreement covered a period from January 1, 2017, to December 31, 2019, thus ending in the middle of the school year. The agreement stated that "the Superintendent's term of employment may be extended six (6) months, to June 30, 2020, at the Board's discretion, following a positive performance evaluation."
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The contract amendment is attached. |
Extension of Contract
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It is recommended that the Board of Education ratify the attached employment agreement between SMMUSD and the Assistant Superintendent for Educational Services, effective October 2, 2017. |
The board approved the appointment of Dr. Jacqueline Mora at its September 13, 2017, regular board meeting. |
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Minutes: Dr. Kelly reported that a new version of the contract would be signed with a change in start date from October 2 to October 9. |
Employment Agreement: J. Mora
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It is recommended that the Board of Education approve the attached charges for the Health & Safety DAC and Visual & Performing Arts DAC.
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As per AR 1220, relating to DACs: "After consulting with the committee, the co-chairpersons and Board liaison(s) shall draft the committee’s goals and/or deliverables for the school year and submit the goals and/or deliverables for approval by the Board of Education no later than the end of October. The goals and/or deliverables shall align with and support the District’s central focus on Excellence through Equity." |
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The board discussed the draft charges at its September 13, 2017, regular board meeting. The charges for the Early Child Care, Intercultural Equity & Excellence, and Special Education DACs are a discussion item on this agenda. As per AR 1220 related to DACs: "The co-chairpersons shall provide the Board of Education with an update regarding the process of meeting these goals and/or deliverables in an informational item to the Board at a regular meeting no later than February each year. No later than June of each year, the committee shall make an End-of-Year report to the Board of Education regarding the achievement of its goals and/or deliverables."
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Approve DAC Charges
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it is recommended that the Board of Education revise BP 0420 - School Plans/Site Councils. |
The policy has been updated to reflect requirements to align the district's local control and accountability plan with the strategies in each school's single plan for student achievement (SPSA) and the repeal of certain categorical programs that had been included in the state's consolidated application. The policy clarifies the continuing need for schools participating in specified state or federal categorical programs to develop the SPSA. |
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The corresponding regulation can be found under Information in this agenda. The board discussed these proposed changes at its September 13, 2017, meeting. |
BP 0420 - School Plans/Site Councils
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it is recommended that the Board of Education revise BP 0460 - Local Control Accountability Plan. |
The policy has been updated to reflect new law (Proposition 58, 2016), which requires the local control and accountability plan (LCAP) development process to include solicitation of parent/guardian and community input on effective and appropriate instructional methods, including language acquisition programs. The policy also reflects the State Board of Education's (SBE) adoption of evaluation rubrics (the "California School Dashboard") that will assist districts in evaluating progress toward their LCAP goals. |
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The board discussed these proposed changes at its September 13, 2017, meeting. During the discussion, the board added, "outcomes geared toward closing the achievement gap," to the eighth paragraph. |
BP 0460_LCAP
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It is recommended that the Board of Education revise BP 0440 - District Technology Plan. |
SMMUSD's BP and AR 0440 have not been updated since 2009. Staff is recommending the replacement of both our BP and AR to align with CSBA’s document. The policy contains updated information about the status of state and federal grant programs requiring technology plans, provides for the district's plan to cover a three-year period consistent with California Department of Education (CDE) criteria, and adds language on ensuring the confidentiality of student and staff records.
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The board discussed these changes on September 13, 2017. The corresponding regulation can be found under Information Item in this agenda. |
BP 0440 - District Tech Plan
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It is recommended that the Board of Education revise BP 4040 - Employee use of Technology.
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The policy has been updated to delete the outdated section on the use of cell phone or mobile communications device, clarify that use of a password does not give an employee a reasonable expectation of privacy, and add material formerly in AR regarding accessing/posting harmful matter and employees' responsibility to report security problems or misuse of district technology.
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The board discussed these changes on September 13, 2017. During this discussion, it was agreed to remove the word "primarily" from the second paragraph. The corresponding regulation and exhibit can be found under Information in this agenda. |
BP 4040: Employee Use of Tech
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It is recommended that the Board of Education revise ?BP 6163.4 - Student Use of Technology. |
The policy has been updated to clarify circumstances under which districts may lawfully search students' personally owned devices, delete outdated prohibition against use of district technology to access social networking sites, and include material formerly in AR regarding appropriate student conduct when using the Internet or other electronic communications. |
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The board discussed these changes on September 13, 2017. The corresponding regulation and exhibit can be found under Information Items in this agenda. |
BP 6163.4: Student Use of Tech
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Time start: 8:11 p.m. Time end: 8:17 p.m.
Public Comments: * Berenice Onofre addressed the board regarding parent engagement. * Ericka Leslie addressed the board regarding residency checks. Dr. Kelly explained to the board the residency check process. He added that more information can be provided when the Board discusses BP/AR 5117 – Interdistrict Attendance. |
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These items are submitted for discussion. Any action that might be required will generally be scheduled for the next regularly scheduled Board meeting.
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This discussion item will allow the Board of Education the opportunity to discuss and provide feedback on the 2017-18 draft charges for the District Advisory Committees (DACs). As per AR 1220, relating to DACs: "After consulting with the committee, the co-chairpersons and Board liaison(s) shall draft the committee’s goals and/or deliverables for the school year and submit the goals and/or deliverables for approval by the Board of Education no later than the end of October. The goals and/or deliverables shall align with and support the District’s central focus on Excellence through Equity." |
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The board will be providing feedback on draft charges (attached) for the following DACs: - Early Child Care (postponed to 10/19/17)
- Health & Safety (discussed on 9/13/17 - in Consent in this agenda)
- Intercultural Excellence & Equity (IEE)
- Special Education (SEDAC) (postponed to 10/19/17)
- Visual & Performing Arts (VAPA) (discussed on 9/13/17 - in Consent in this agenda)
The charges discussed at tonight's meeting will return for action on October 19, 2017. As per AR 1220 related to DACs: "The co-chairpersons shall provide the Board of Education with an update regarding the process of meeting these goals and/or deliverables in an informational item to the Board at a regular meeting no later than February each year. No later than June of each year, the committee shall make an End-of-Year report to the Board of Education regarding the achievement of its goals and/or deliverables." |
Time start: 8:17 p.m. Time end: 8:22 p.m.
Feedback on Intercultural Equity & Excellence Draft Charges: * Regarding the first bullet point, Ms. Lieberman wondered who would be gathering the information. Dr. Kelly replied that he would let principals know that DAC members would be contacting them with a set questions that would be provided to the principals in advance.
These charges will return for action at the next meeting. |
Draft DAC Charges_discussion
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These items are considered to be of major interest and/or importance and are presented for action at this time. Some may have been discussed by the Board at a previous meeting.
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It is recommended that the Board of Education hold the annual public hearing and adopt Resolution No. 17-10 related to the sufficiency of instructional materials. |
It is recommended that the Board of Education hold the annual public hearing and adopt Resolution No. 17-10 related to the sufficiency of instructional materials. Passed with a motion by Dr. Richard Tahvildaran-Jesswein and a second by Ms. Maria Leon-Vazquez. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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Assembly Bill 831, Chapter 118, Statutes of 2005, took effect July 25, 2005. AB 831 modified the annual public hearing requirement in Education Code (EC) Section 60119 and modified the expenditure requirements related to Williams instructional materials funds. Under EC Section 60119, the governing board of every local educational agency (LEA) that receives state instructional materials funds must hold an annual public hearing before the end of the eighth week from the first day pupils attend school for that year. At the public hearing, the governing board must make a determination as to whether each pupil in each school has sufficient textbooks or instructional materials, or both, that are aligned to the content standards and are consistent with the content and cycles of the curriculum framework adopted by the State Board of Education in reading/language arts, mathematics, science, and history-social science. In addition, the definition of sufficiency now provides that each pupil, including each English learner, must have a standards-aligned textbook or instructional materials, or both, to use in class and to take home. Tonight the board will hold the annual public hearing of sufficiency, present the resolution on the adequacy of materials for all students, which includes SMMUSD’s compliance and non-compliance with legal guidelines, and propose remedies for our areas of non-compliance. |
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Time Start: 8:22pm Time end: 8:24 p.m.
Open Public Hearing: 8:22 p.m. Close Public Hearing: 8:22 p.m. |
Resolution Williams Sufficiency
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It is recommended that the Board of Education adopt Resolution No. 17-11 in recognition of Week of the School Administrator, October 9-13, 2017. |
It is recommended that the Board of Education adopt Resolution No. 17-11 in recognition of Week of the School Administrator, October 9-13, 2017. Passed with a motion by Ms. Maria Leon-Vazquez and a second by Mr. Craig Foster. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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Time start: 8:24 p.m. Time end: 8:25 p.m. |
Week of the School Administrator
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These items are submitted for the public record for information. These items do not require discussion nor action.
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This is to inform the Board of Education that AR 0420 - School Plans/Site Councils has been revised. |
The regulation has been updated to reflect requirements to align the district's local control and accountability plan with the strategies in each school's single plan for student achievement (SPSA) and the repeal of certain categorical programs that had been included in the state's consolidated application. |
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The corresponding policy can be found under Consent in this agenda. The board discussed these proposed changes at its September 13, 2017, meeting. During the discussion, the board directed staff to follow-up on a suggestion made during public comments that "group" be changed to "committee" in regards to the development of the SPSA. Upon further consideration, staff recommends maintaining CSBA's use of "group," as it connotes a more inclusive process, allowing for input from a larger variety of sources, rather than those formally established as a "committee." |
AR 0420 - School Plans/Site Councils
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This is to inform the Board of Education that AR 0440 - District Technology Plan has been revised. The regulation has been updated to reflect new criteria for technology plans adopted by CDE in November 2014 and optional component on noninstructional uses of technology.
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The board discussed these changes on September 13, 2017. The corresponding policy can be found under Consent in this agenda. |
AR 0440 - District Tech Plan
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This is to inform the Board of Education that AR 4040 - Employee Use of Technology has been deleted and replaced with E 4040, a new exhibit presenting a sample Acceptable Use Agreement.
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The corresponding policy can be found under Consent in this agenda. The board discussed these proposed changes at its September 13, 2017, meeting. During this discussion, it was agreed to remove the word "primarily" from the sixth paragraph. |
AR 4040_Employee Use of Tech E 4040_Employee Use of Tech
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This is to inform the Board of Education that AR 6163.4 - Student Use of Technology has been deleted and replaced with E 4040, a revised exhibit presenting a sample Acceptable Use Agreement. |
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The corresponding policy can be found under Consent in this agenda. The board discussed these proposed changes at its September 13, 2017, meeting. |
AR 6163.4_Student Use of Tech E 6163.4_Student Use of Tech
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It is recommended that the supplemental instructional materials listed below be adopted for the Santa Monica-Malibu Unified School District. |
In accordance with the Board of Education policy, the supplemental instructional material(s) listed below will be on public display for the next two weeks in the Educational Services Department at 1630 17th Street, Santa Monica, CA 90404. |
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Is Everyone Really Equal? An Introduction to Key Concepts in Social Justice (Multicultural Education) by Ozlem Sensoy and Robin DiAngelo, for SAMOHI grades 11-12, Ethnic Studies course. Adoption requested by Amy Bisson, Department Chair and Sarah Rodriguez, teacher. The Cultural Landscape, An Introduction to Human Geography by James M. Rubenstein, for SAMOHI grades 9-12, AP Human Geography course. Adoption requested by Jaime Jimenez, teacher. |
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These items are submitted by individual board members for information or discussion, as per Board Policy 9322.
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A member of the public may request that a matter within the jurisdiction of the board be placed on the agenda of a regular meeting, as per Board Policy 9322. The request shall be in writing and be submitted to the superintendent or designee with supporting documents and information, if any, at least one week before the scheduled meeting date. Items submitted less than a week before the scheduled meeting date may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue. The board president and superintendent shall decide whether a request is within the subject matter jurisdiction of the board. Items not within the subject matter jurisdiction of the board may not be placed on the agenda. In addition, the board president and superintendent shall determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative regulation before placing the item on the agenda.
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A continuation of Section VIII, as needed. (If the number of persons wishing to address the Board of Education exceeds the time limit in section VIII, additional time will be provided in Section XVI, CONTINUATION OF PUBLIC COMMENTS.)
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A Board member may make a brief announcement or report on his/her own activities relative to Board business. There can be no discussion under “BOARD MEMBER COMMENTS.”
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Time start: 8:26 p.m. Time end: 8:30 p.m.
* Mr. Mechur requested that staff look into a new law that allows school districts to donate leftover food to food banks. He also requested that staff look into AB 667 regarding pupil discipline, and wondered what methods are used to prevent suspensions. * Mr. Kean brought the board’s attention to concerns about bike, pedestrian, and car safety at the Michigan gate at Samohi. Ms. Pinsker replied that she and Mr. Upton have shared this information with the Safe Routes to School with the City of Santa Monica. * Mr. de la Torre reported that he will be attending the annual California Latino School Boards Association conference, and that he and Mr. Arce will be presenting on social justice standards. |
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Items for future consideration will be listed with the projected date of consideration. The Board of Education will be given any backup information available at this time.
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This meeting will adjourn to a regular meeting scheduled for Thursday, October 19, 2017, at 5:30 p.m. at the district office (1651 16th St., Santa Monica, CA). |
It was moved by Mr. Mechur, seconded by Mr. Foster, and voted 7/0 to return to closed session at 8:33 p.m. in memory of Herta Wendel, the mother of the PTA Council Treasurer, and victims of the mass shooting in Las Vegas. Closed session adjourned at 9:15 p.m. The next meeting is a regular meeting scheduled for Thursday, October 19, 2017, at 5:30 p.m. at the district office: 1651 16th St., Santa Monica, CA. |
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The live stream of regular board meetings in progress are available online. Meetings in Malibu City Hall: https://www.youtube.com/user/CityofMalibu.
Meetings at the district office: https://www.youtube.com/user/Citytv16santamonica. Meetings held at the District Office and in Malibu are taped and rebroadcast in
Santa Monica on CityTV2, Cable Channel 20 – Check TV listing. Meetings are
rebroadcast in Malibu on Government Access Ch. 3 every Saturday at 8pm. ----------------
In compliance with the Americans with Disabilities Act, for those requiring special assistance to access the board meeting room, to access written documents being discussed at the board meeting, or to otherwise participate at board meetings, please contact the superintendent’s office at 310.450.8338 for assistance. Notification at least 48 hours before the meeting will enable the district to make reasonable arrangements to ensure accessibility to the board meeting and to provide required accommodations, auxiliary aids or services. |
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Absent | Mr. Oscar de la Torre |
Present | Mr. Craig Foster |
Present | Mr. Jon Kean |
Present | Ms. Maria Leon-Vazquez |
Present | Ms. Laurie Lieberman |
Present | Mr. Ralph Mechur |
Present | Dr. Richard Tahvildaran-Jesswein |
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Present | Mr. Oscar de la Torre |
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