• Name of Case: California Superior Court Case No. BC 5I4 896

• Name of Case: Ninth Circuit Court of Appeals Case No. I5-56400

• Name of Case: Central District Court of California Case No. CV 166137DMG

Title: Assistant Superintendent, Business & Fiscal Services

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SEIU

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: Assistant Superintendent, Business & Fiscal Services

It is recommended that the Board of Education approve the October 5, 2017, regular meeting minutes.

• Contractor: Digital Dragon
• Dates: 08/25/17-06/06/18
• Amount not to exceed: $27,300.00
• Description: Providing technology support to certificated staff and Computer Science App Academy for students.
• Site: John Adams Middle School
• Funding: 01-00010-0-11100-10000-5802-011-4110

• Contractor: PS Science
• Dates: 10/02/17-06/08/18
• Amount not to exceed: $30,000.00
• Description: The PS Science program curriculum is based on Next Generation Science Standards. At each grade level, the lessons challenge students to exercise the 7 Science and Engineering practices and 8 Cross-Cutting Concepts. The lessons target the Performance Expectations for each grade level and give students opportunities to think creatively to solve problems and develop new ideas.
• Site: John Muir Elementary          
• Funding: 01-90150-0-11100-10000-5802-005-4050 (John Muir PTA) - $3,000.00; 01-00021-0-11100-10000-5802-005-4050 (SMMEF Grant) - $20,000.00; 01-30100-0-11100-10000-5802-005-4050 (John Muir Title I) - $7,000.00

• Contractor: Thinking Maps
• Dates: 10/01/17-06/09/18
• Amount not to exceed: $4,500.00
• Description: In-service training for certificated teaching staff on Thinking Maps and Write from the Beginning writing program
• Site: Webster Elementary
• Funding: 01-00030-0-11100-10000-5802-030-1300

• Contractor: PlanetBravo LLC
• Dates: 10/01/17-06/09/18
• Amount not to exceed:$21,000.00
• Description: Provide weekly technology instruction for students in grades TK-5. Each grade will learn a specific area of technological content.
• Site: Webster Elementary
• Funding: 01-00021-0-11100-10000-5802-008-4080

• Contractor: Mary Anne Solomon
• Dates: 07/01/17-06/30/18
• Amount not to exceed:$4,800.00
• Description: Maintain updates to SAMOHI website directory
• Site: SAMOHI
• Funding: 01-90150-0-11100-10000-5802-015-4150 (Reimb by PTA)

• Contractor: Providence St. John’s Health Center
• Dates: 09/01/17-06/30/18
• Amount not to exceed: $1,000.00 Semester Rate: $500.00
• Description: To conduct parent workshops and in-service training for staff; complete teacher observations and consultation; provide mental health referrals and services for families and students; complete required Head Start paperwork including input of ChildPlus data; maintain ongoing communication and referrals to community agencies; serve as mental Health Consultant at required Los Angeles County Office of Education (LACOE) Head Start meetings.
• Site: Child Development Services
• Funding: 12-52101-0-85000-31400-5802-070-2100 (Head Start Basic)

• Contractor: Eric Hall and Associates
• Dates: 03/03/17-12/31/17
• Amount not to exceed: $64,000.00
• Description: To review and make recommendations as to the organizational capacity and effectiveness of various segment of the District’s operation
• Site: Business Services
• Funding: 01-00000-0-00000-73000-5802-050-1500
• (Amend contract date and amount. Original contract approved on 3/2/17 Reference RECOMMENDATION NO: A.09)

• Contractor: Rachel Gross
• Dates: 09/01/17-06/30/18
• Amount not to exceed: $100/hr
• Description: Creating video for use by the school district.
• Site: Superintendent
• Funding: 01-00000-0-00000-71500-5802-020-1200

• Contractor: Consortium on Reaching Excellence in Education, Inc. (Core)
• Dates: 10/01/17-06/30/18
• Amount not to exceed: $24,455.00
• Description: CORE consultant will provide professional development to build capacity of new middle school literacy coaches and school leadership team members. Session topics include Close Reading, Building Collaborative Conversations and Effective Vocabulary Instruction across content areas in grades 6-12.
• Site: Educational Services
• Funding: 01-00030-0-11100-10000-5802-030-1300

• Contractor: Pillsbury
• Dates: 07/01/17-06/30/18
• Amount not to exceed: $700 (partners) $605 (associates) $270 (paralegals)
• Description: To provide legal counsel regarding environmental issues throughout the district.
• Site: District
• Funding: 25-90100-0-00000-82000-5802-050-1500 (Capital Facility Fund) 

• Contractor: School Services of California (SSC)
• Dates: 07/01/17-06/30/18
• Amount not to exceed: $35,000
• Description: To provide assistance with Assistant Superintendent, Business & Fiscal Services search and selection process
• Site: Superintendent's Office
• Funding: 01-00000-0-00000-71500-5802-020-1200 

It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms.

It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2017-18 school year.  No child will be denied due to financial hardship.

• School: John Adams Middle School
• Grade: 6^th
• # of Students: 250
• Destination: Catalina Island-Marine Institute Toyon Bay, Catalina
• Dates: 10/27/17-10/29/17
• Principal/Teacher: S.Richardson/P.Sever    
• Cost & Funding Source: $ 350.00 per student paid by parents & fundraising          
• Subject: Science
• Purpose: Students will participate in a camp focusing on hands-on experimental science dealing with natural land and sea environments.

• School: John Adams Middle School
• Grade: 7^th
• # of Students: 190
• Destination: Yosemite Institute-Yosemite National Park (campsite in the Valley and Crane Flat in the mountains)
• Dates: 01/21/18-01/26/18
• Principal/Teacher: S.Richardson/M.Guirguis
• Cost & Funding Source: $ 600.00 per student paid by parents & fundraising; possible $5,000.00 group scholarship from Yosemite.
• Subject: Science
• Purpose: Science Magnet students will participate in firsthand experience with the environment. Curriculum standards for 7^th grade science include the structure and function of living things and their adaptation to the environment.

• School: John Adams Middle School
• Grade: 8^th
• # of Students: 170      
• Destination: Astrocamp-Idyllwide, Palm Springs
• Dates: 02/02/18-02/04/18
• Principal/Teacher: S.Richardson/K.Jurewicz
• Cost & Funding Source: $ 300.00 per student paid by parents & fundraising
• Subject: Science
• Purpose: Science Magnet students will attend the camp that focus on space and physics which complements the 8^th grade theme of space travel and physics.

• School: Santa Monica High
• Grade: 9^th – 12^th
• # of Students: 12
• Destination: Marriott Hotel-Irvine, CA
• Dates: 11/18/17-11/19/17
• Principal/Teacher: A.Shelton/N.Gonzalez
• Cost & Funding Source: $150 per student paid by fundraising and parent donations
• Subject: Social Studies
• Purpose: Junior State of America convention

• School: John Muir Elementary
• Grade: 5^th
• # of Students: 51
• Destination: Camp Hess-Kramer Outdoor Science In Malibu, CA
• Dates: 02/12/18-02/16/18
• Principal/Teacher: P.Lytz/L.Benitez/L.Brizuela/S.Davis
• Cost & Funding Source: $ 340.00 per student
• Subject: Science
• Purpose: Outdoor Science School Curriculum Base Field Trip

According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non-public, non-sectarian school, the Individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement.

The recommendations for these severely handicapped students are made by the District IEP Teams in accordance with State and Federal laws.  The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available.  Funding to come from a SELPA-wide non-public school/non-public agency reserve account.

It is recommended that the Board of Education approve the attached purchase orders and changed purchase orders from September 27, 2017, through October 11, 2017 for fiscal / 18.

It is recommended that the Board of Education accept, with gratitude, checks totaling

$21,786.78 presented to the Santa Monica-Malibu Unified School District.

It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2017-2018 income and appropriations by $21,786.78 as described on the attached listing.

This report details only cash gifts.  It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s.  Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource.  A final report that compiles all gift and PTA contributions is prepared and available annually.

COMMENT: The value of all non-cash gifts has been determined by the donors.

 NOTE: The list of gifts is available on the District’s website, www.smmusd.org.

It is recommended that the Board of Education approve an Agreement with Indoor Environmental Services, Inc. (IES) for Districtwide Energy Conservation in the amount of $62,580.00.

IES will provide Prop 39 energy manager consulting and training services that will assist the District with energy management, District personnel training and annual energy reporting to the California Energy Commission (CEC) to meet the Prop 39 reporting requirements. The term of this agreement is for a five-year period.

Funding Information

• Budgeted: Yes
• Fund: Prop 39
• Source: Prop 39
• Account Number: (to be provided prior to board meeting)
• Budget Category: Prop 39 Energy Conservation  

MEASURE ES FUNDING:

• ORIGINAL CONTRACT AMOUNT: $62,580.00
• TOTAL CONTRACT AMOUNT: $62,580.00

It is recommended that the Board of Education award Gary F. Lyons & Associates, Inc., Bid# 18.01R for the walk-in cooler/freezer for district warehouse in the amount not to exceed $158,800.00.

The walk-in cooler/freezer in the district warehouse is constantly breaking down and becoming nonfunctional.  It is too costly to fix and the parts needed are no longer being produced.  This cooler/freezer serves as a hub for the food services department, storing food for the children’s meals.  It was recommended for a full tear down of the old cooler/freezer and build a new cooler/freezer that is more energy efficient.

An informal bid was sent out to four (4) refrigeration contractors.  Four attended the job walk and two bids were submitted.  One bid was non responsive, because it did not have the complete scope of work outlined in their bid submission and was missing most of the proper paperwork, so it was rejected.  One bid was accepted which has a fair and reasonable cost.

Gary F. Lyons & Associates, Inc.: $158,800

Funding Information

• Budgeted: Yes
• Fund: 01
• Source: General Fund
• Account Number: 01-90100-0-00000-37000-6500-057-2570

Classroom technology standards where developed by the 21^st Century Classroom subcommittee of the District Technology Team in the Fall of 2014.  The 16 instructional spaces are located at the following sites:  Edison, Grant, McKinley, Roosevelt, Muir/SMASH, Franklin, Webster, Point Dume, and Cabrillo.  Installations are needed to support Elementary Music Instruction and school site classroom relocations for the 2018 school year.  Each installation will bring the instructional space will provide teachers with the standard interactive projection system with audio amplification including teacher and student microphones.

Funding Information

• Budgeted: Yes                
• Fund: 84       
• Source: Measure ES
• Account Number: 84-90903-0-00000-85000-6200-030-1300

School district governing boards have the authority to “piggyback” on another public agency’s bid per public contract code section 20118 and 20652 when it is determined to be in the “best interest of the district”.  It is often advantageous for district to utilize piggyback bids when contract items are identical to the districts specifications.  Using piggyback contracts saves time and money, and they often provide lower prices than a single jurisdiction would be able to obtain.

The Board of Education approved the budget for Measure ES-2 Technology purchases during the Board meeting of August 28, 2014 (Item S.01). This purchase will utilize a portion of the 21^st Century Classrooms allocation.

At the March 16, 2017, the Board awarded an agreement to Heery International, Inc. to provide commissioning services for the District Office Data Center-IT Expansion Project in the amount of $24,212.00.

The Data Center Project at the School District Office has increased in scope and duration and additional services are required for the completion and close-out of the project.

Contract Amendment #1 is for additional commissioning services.  These services include testing of various equipment to meet design and energy criteria and preparation of the final commissioning report. 

This amendment extends Heery International, Inc services through December 2017, or as required, to comply with Title 24 energy conservation requirements. 

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Number: 83-90503-0-00000-85000-5802-054-2600
• Budget Category: Soft Costs \ Design Services \ Architects
• DSA #: 03-116118
  

MEASURE BB  FUNDING:

• ORIGINAL CONTRACT AMOUNT – Samohi Comm.: $24,212.00
• CONTRACT AMENDMENT #1 – Data Center Comm.: $4,742.00
• TOTAL CONTRACT AMOUNT: $28,954.00

This CO will be funded from Program Reserve Shortages.

It is recommended that the Board of Education approve Contract Amendment #08 with SPAIC for inspection services in an amount not to exceed $2,290.00 for a total contract amount of $1,752,347.00.  

A Division of the State Architect (DSA) Inspector is required by code to ensure that school facilities are built to the DSA requirements.  Sandy Pringle Associates Inspection Consultants (SPAIC) was issued an original contract for $462,500 to provide Inspector of Record Services for various District projects.  Seven amendments to the original contract, totaling $1,287,557.00, have been issued.

Contract Amendment #08 is for SPAIC to provide DSA required inspections by a Certified DSA Project Inspector. Inspections shall be per CBC, Title 24 and approved plans and specifications.

The Data Center Project at the School District Office has increased in scope and duration and additional services are required for the completion and close-out of the project.  Contract Amendment #08 extends SPAIC services through December 2017, or as required, to complete all required inspections and related DSA reporting necessary for project certification through December 2017.  

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Number: 83-90503-0-00000-85000-5802-054-2600
• Budget Category: Soft Costs \ Design Services \ Architects
• DSA #: 03-116118

MEASURE BB  FUNDING:

• ORIGINAL CONTRACT AMOUNT – Inspector of Record: $462,500.00
• CONTRACT AMENDMENT #01 - Olympic HS IOR Inspection Services: $221,094.00
• CONTRACT AMENDMENT #02 - Extended IOR Services: $284,000.00
• CONTRACT AMENDMENT #03 - Extended IOR Services: $303,623.00
• CONTRACT AMENDMENT #04 - Data Center – IOR Services: $70,432.00
• CONTRACT AMENDMENT #05 - Extended IOR Services: $42,000.00
• CONTRACT AMENDMENT #06 - MMHS IOR Services: $352,800.00
• CONTRACT AMENDMENT #07 - Extended IOR Services: $13,608.00
• CONTRACT AMENDMENT #08 - Data Center – IOR Services: $2,290.00
• TOTAL CONTRACT AMOUNT: $1,752,347.00
  

The District is preparing to bid a new construction package at Malibu Middle-High School that will include the new construction of Building E. Building E was designed as a modular structure that will include a significant amount of fabrication in an off-site manufacturing plant. This contract will include the in-plant inspections that are required by DSA.

The District solicited two bids for this inspection work:

• Sandy Pringle Associates Inspection Consultants for $43,320
• BPI Inspection Service for $28,220

BPI Inspection Services (BPI) proposed to perform this inspection work with the lowest hourly rates as well as the lowest total cost. BPI’s qualifications were evaluated and they were found to be satisfactory with prior experience conducting in-plant inspections.

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure ES
• Account Number: 83-90500-0-00000-85000-5802-010-2600
• Budget Category: Test and Inspection Services  
• DSA #: 03-116398
  

MEASURE BB FUNDING:

• ORIGINAL CONTRACT AMOUNT – Bldg. E Replacement: $28,220.00
• TOTAL CONTRACT AMOUNT: $28,220.00

This service will be funded from Program Reserve Shortages.

It is recommended that the Board of Education approve Contract Amendment #13 with Alta Environmental to conduct site survey, bulk material sampling, testing and monitoring services during abatement and clearance sampling for mold in impacted cabinets in Building I, Darkroom 402 at Malibu High School in an amount not to exceed $7,169.95 for a total contract amount of $742,971.01.

Alta Environmental has been requested to provide consultant services for site survey, bulk sampling and monitoring services of suspected mold growth, per response to RFI 54.1.

MEASURE ES FUNDING:

• ORIGINAL CONTRACT - Juan Cabrillo ES, Grant ES & Will Rogers ES: $96,492.45
• CA #01 - Juan Cabrillo ES Project – WPF&D: $893.30
• CA #02 - Various Schools – WPF&D: $50,000.00
• CA #03 - Grant ES – Windows Project – WPF&D: $12,648.80
• CA #04 - Webster, Roosevelt – WPF&D: $6,882.34
• CA #05 - WRES, WES, & RES & Malibu HS–WPF&D: $79,329.00
• CA #06 - GES, MMH FIG&D, RES, WES & WRES–WPF&D: $335,861.87
• CA #07 - SAMOHI – Ph.1 & Ph.2: $9,086.90
• CA #08 - Franklin & Pt. Dume – HVAC: $25,287.40
• CA #09 - Franklin & Pt. Dume – WFP: $25,287.40 - VOID
• CA #10 - LMS – Athletic Field: $40,673.00
• CA #11 - Samohi, Phase 1 & 2: $51,208.10
• CA #12 – Webster & Will Rogers WPFD $27,443.90
• CA #13 – MMHS FIG&D WPFD $7,169.95    
• TOTAL CONTRACT AMOUNT: $742,977.01

It is recommended that the Board of Education approve Contract Amendment #05 with Heritage Window Coverings Inc. to supply and install interior roller shades at Webster E. S. – Window, Paint, Floors & Doors Project, in an amount not to exceed $38,470.00 for a total contract amount of $270,745.00.

The Board of Education approved the award of Bid #16.09R during the December 10, 2015 meeting to Heritage Window Coverings Inc., for interior window roller shades Districtwide and established Mecho   Shades Systems as the District’s window covering standard.  

Webster E.S. has received a new window system which needs new Roller Shades throughout the campus. This Amendment is for the remaining shades to be provided and installed.

It is recommended that the Board of Education award this contract amendment #05 to continue the Districtwide Mecho Shade project to Heritage Window Coverings, Inc., at Webster E.S.  for the Windows Floor & Paint project in an amount not to exceed $38,470.00. 

Funding Information

• Budgeted: Yes
• Fund: 85
• Source:  Measure ES
• Fund: 85-90905-0-00000-85000-5890-008-2600
  

MEASURE ES FUNDING:

• ORIGINAL CONTRACT – Cabrillo ES, Grant ES & WRLC: $107,540.00
• CONTRACT AMENDMENT #01 - Cabrillo, Rogers, Grant - WF&P: $11,865.00
• CONTRACT AMENDMENT #02 - MMHS – Bungalows: $9,790.00
• CONTRACT AMENDMENT #03 - Rogers/Grant/Roosevelt/Webster: $101,225.00­­­­
• CONTRACT AMENDMENT #04 - Malibu High School: $1,855.00
• CONTRACT AMENDMENT #05 – Webster E.S. $38,470.00
• TOTAL CONTRACT AMOUNT: $270,745.00
  

It is recommended that the Board of Education approve Change Order #01 with Angeles Contractor Inc. for the Webster Elementary School – Windows, Paint, Floors and Doors Project in an amount of $68,061.05 for a total contract amount of $2,758,061.05 and 0 days of schedule impact.

On April 24, 2017 the Board awarded to Angeles Contractor Inc. the construction contract for the Webster Elementary School – Windows, Paint, Floors and Doors Project in the amount of $2,690,000.00.

There was unforeseen termite damage repairs required in the Admin building D, additional unforeseen support walls in the Library building E, additional unforeseen steel support to windows in Building H, repairs to the existing walls in building H, replacement of toilet floor slabs in Building G, B & D due to extensive underground work, underground plumbing repairs in Building G & B, additional paint work to a storage room in building E, exterior paint to new stucco outside the Nurses office at building D, additional wall thickening and extension in the Library building E, Rerouting of unforeseen underground conduit in the new ramp at building G, new stucco base to prevent water intrusion at Building D, new concrete curb in the restroom in building G, repairs to existing plaster and paint under the new windows and handrail modification at the building H drinking fountain.

This Change Order No. 01 is necessary to reimburse Angeles Contractor Inc. the added cost of constructing Webster Elementary School - Windows, Paint, Floors and Doors Project.

Change Order No. 01 includes no increase to the contract time.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5640-008-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-117627
  

MEASURE ES FUNDING

• Original Contract: $2,690,000.00
• Change Order #01: $68,061.05                         
• TOTAL CONTRACT AMOUNT: $2,758,061.05

It is recommended that the Board of Education approve Contract Amendment #01 with Direct Source Communications Inc. to provide additional IT Move Management Services for Webster Elementary School –Windows, Paint, Floors and Doors project in the amount of $15,504.00 for a total contract amount of $97,543.10.

The District requested additional IT move services due to revised construction schedule and to repair the damaged network MDF/IDF equipment for Webster Elementary School – Windows, Paint, Floors and Doors Project. 

Funding Information

• Budgeted: No                       
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-008-2600
• Budget Category: Other Services/Operating Expenditures

FUNDING:

• Original Contract: $82,039.10
• Contract Amendment #01 – Webster ES: $15,504.00
• TOTAL CONTRACT AMOUNT: $97,543.10
  

It is recommended that the Board of Education approve Amendment #04 with Sandy Pringle Associates to provide additional inspection services for the Webster Elementary School - Windows, Paint, Floors & Doors Project in an amount not to exceed $31,000.00 for a total contract amount of $216,860.00.

Provide additional 343 hours of inspection services for the Webster Elementary School - Windows, Paint, Floors & Doors Project as follows:

Inspection services are required by code to ensure that school facilities are built to the District requirements. This amendment #04 is to provide additional inspection services for the work that was not completed in the summer recess at Webster Elementary School – Window, Flooring and Paint project. 

Funding Information:

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-008-2600
• Budget Category: Soft Costs \ Testing & Inspection / Materials Lab
• DSA #: 03-117627
  

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: $32,968.00 (Roosevelt & Webster – WFP)
• CONTRACT AMENDMENT #01 – $53,256.00 (Malibu FIG – WFP)
• CONTRACT AMENDMENT #02 – $49,818.00 (SAMOHI – Sealy Field)                                               
• CONTRACT AMENDMENT #03 – $49,818.00 (Lincoln MS – Track & Field)
• CONTRACT AMENDMENT #04 – $31,000.00 (Webster ES – WFP)
• TOTAL CONTRACT AMOUNT:   $216,860.00
  

It is recommended that the Board of Education approve Change Order #03 with Byrom-Davey, Inc. for the Santa Monica High School – Sealy Field and Basketball Court Improvements Project in an amount of $140,455.00 for a total contract amount of $1,775,053.75 and 0 days of schedule impact.

On April 20, 2017 the Board awarded to Byrom-Davey, Inc. the construction contract for the Santa Monica High School Sealy Field and Basketball Court Improvements in the amount of $1,442,121.00.

A number of modifications and additions to the electrical underground conduit work were performed to take advantage of existing infrastructure and incorporate future electrical power capability on the Samohi campus.  These modifications and additions allowed a number of changes to the underground electrical distribution network to help complete the Sealy Field project and ensure future improvement project at Samohi have minimal impact on school operations.  These future projects include the Baseball Field Improvements and the LED Replacement Lights on the football filed. 

Byrom-Davey, Inc. also encountered unforeseen conditions in excavation of conduit trench in the Sealy Field and Basketball Court area.  Unknown concrete, asphalt pavement, abandoned utility lines were encountered and removed during construction.  Excavated material that was unsuitable for backfill had to be removed from the site and disposed.

This Change Order no. 03 is necessary to reimburse Byrom-Davey, Inc. the added cost of constructing the underground electrical conduit modification and additions, and excavating unsuitable material.

Change Order No. 03 includes no increase to the contract time.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-117508
  

MEASURE ES FUNDING

• Original Contract: $1,442,121.00
• Change Order #01: $187,539.00
• Change Order #02: $4,938.75
• Change Order #03: $140,455.00                       
• TOTAL CONTRACT AMOUNT: $1,775,053.75

It is recommended that the Board of Education approve Change Order #04 and authorize changes in excess of 10% with Novus Construction for the Olympic High School – Campus Modernization Project in an amount not to exceed $81,487.74 $89,791.50 for a total contract amount of $6,299,164.00 $6,307,467.76.

This Change Order includes costs for Novus Construction and its subcontractors to construct modifications included within (3) PCO’s that added scope of work for the Nurse’s office, classrooms and music room. This Change Order #04 is for a total of $81,487.74 $89,791.50.

Total new contract amount with this CO #04 will be $6,299,164.00 $6,307,467.76.  

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Numbers: 83-90500-0-00000-85000-6200-014-2600
• DSA Application #: 03-113343
• Budget Category: Construction Hard Costs
  

MEASURE BB FUNDING:

• ORIGINAL CONTRACT - Olympic – Modernization: $5,639,490.00
• CHANGE ORDER #01: $20,703.61
• CHANGE ORDER #02: $95,649.34
• CHANGE ORDER #03: $461,833.31
• CHANGE ORDER #04: $81,487.74 $89,791.50                       
• TOTAL CONTRACT AMOUNT: $6,299,164.00 $6,307,467.76
  

This Change Order will be funded from within the Program Reserve Shortage.

It is recommended that the Board of Education approve Contract Amendment #01 with Summit Consultants Inc. to provide services to Building K in the Auditorium in an amount not to exceed $30,000.00 for a total contract amount of $85,000.00.  

Summit Consultants Inc., will add Building J, the Music Building, to the ongoing Historical Resource Analysis of Building K, the Auditorium, for the John Adams Middle School – Performing Arts Complex (PAC) Project, for a new total contract amount of $85,000.

Funding Information

• Budgeted:
• Fund: 83
• Source: Measure ES
• Account Number: 83-90904-0-00000-85000-5802-011-2600
• Budget Category: CEQA \ Historical Resources
  

MEASURE ES FUNDING:

• ORIGINAL CONTRACT AMOUNT – JAMS Auditorium: $55,000.00
• Contract Amendment #01 – JAMS, PAC, Building K: $30,000.00
• TOTAL CONTRACT AMOUNT: $85,000.00
  

It is recommended that the Board of Education approve Change Order #02 with A. J. Fistes Corporation for the Will Rogers Elementary School – Windows, Paint, Floors & Doors Project in an amount of $117,093.81 for a total contract amount of $3,196,748.52 and 0 days of schedule impact.

On March 03, 2017 the Board awarded to A. J. Fistes Corporation the construction contract for the Will Rogers Elementary School – Windows, Paint, Floors & Doors Project in the amount of $2,813,450.00.

This Change Order #02 includes: Sika Ramp mortar on the Arcade Walkways; from 1/2" thick at the classroom door sloping <2% to the edge of the walkways. At Building K fill the louver window void per infill details and finish to match the adjacent finish; Building L sheet A9.11 door schedule - door 506A to be replaced with hollow metal door per HMC; Delete interior door scheduled to be replaced in the Library; 138SF of spandrel glass; Delete two (2) windows at opening A4 per shop drawing review; Re-Frame the rough opening that was framed out per the approved shops to accept the new windows on the N/E side; Miscellaneous repairs to existing 12" x 12" ceiling tile; Demo and repair window sill above the breeze way canopies; Build a 4' wide plumbing chase in the Kitchen Bathroom in Building A and Paint the lower elevations on the north and south sides of Buildings E, F, G, H and J.

This Change Order No. 02 is necessary to reimburse A. J. Fistes Corporation the added cost of constructing Will Rogers Elementary School – Windows, Paint, Floors & Doors Project.

Change Order No. 02 includes no increase to the contract time.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5640-006-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #:03-117560
  

MEASURE ES FUNDING

• Original Contract: $2,813,450.00
• Change Order #01: $266,258.71
• Change Order #02: $117,039.81                       
• TOTAL CONTRACT AMOUNT: $3,196,748.52

It is recommended that the Board of Education amend its approval of Change Order #01 with A. J. Fistes Corporation for the Will Rogers Elementary School – Windows Paint, Floors & Doors Project and reduce the approved amount of $373,220.31 to a corrected amount not to exceed $266,258.71 and reduce the approved contract amount from $3,186,670.31 to a corrected total contract amount of $3,079,708.71. 

At the March 2, 2017 Board Meeting, a contract was awarded to A. J. Fistes Corporation in the amount of $2,813,450.00.  

At the August 30, 2017 Board Meeting, Change Order #01 in the amount of $373,220.31 was approved.  The amount of $373,220.31 was an incorrect amount.

On the day before the agenda item was submitted, an audit of the contractor’s proposals identified several with potential issues and questions regarding entitlement to $106,961.60 of work being claimed.  A revised version, with a corrected value of $266,258.71, was prepared however, this revision to CO #01 did not get incorporated into the agenda item that was submitted to the Board for its approval. 

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5640-006-2600
• Budget Category: Hard Costs/Construction
• DSA #: 03-117560
  

MEASURE ES FUNDING:

• ORIGINAL CONTRACT AMOUNT - $2,813,450.00
• CHANGE ORDER NO. 1 (Revised) - $266,258.71
• TOTAL CONTRACT AMOUNT:  $3,079,708.71
  

Provide additional 80 hours of inspection services for the Will Rogers Elementary School - Windows, Paint, Floors & Doors Project as follows:

Funding Information:

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-006-2600
• Budget Category: Soft Costs \ Testing & Inspection / Materials Lab
• DSA #: 03-117560
  

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: -Franklin, Grant & Rogers  – WFP: $38,480.00
• CONTRACT AMENDMENT #01 – Will Rogers ES – WFP: $5,920.00
• TOTAL CONTRACT AMOUNT: $44,400.00
  

At the December 22, 2015 Santa Monica Malibu Unified School District Board of Education Meeting, the original contract was awarded to AWI Builders, Inc. in the amount of $1,433,911.00.  Four change orders totaling $181,487.83 were subsequently approved and increased the contract amount to $1,615,398.83.

All scope of work items have now been completed.  On July 31, 2017, a Certificate of Substantial Completion was issued to AWI Builders, Inc.  A punch list specifying items to be corrected and/or documents to be submitted within 30 days of Substantial Completion, and the District’s estimate of $49,100 as costs for correction or acquisition of items listed on the punch list, was issued with the Certificate of Substantial Completion.  In compliance with statutory requirements, a Notice of Completion was subsequently filed with the County of Los Angeles.

To guarantee full performance of the contract work, $77,072.38 has been withheld from contractor payments as retention.  The District will retain the estimated cost for the correction or acquisition of items listed on the punch list, plus 25% as allowed by statute, and pay the difference as undisputed retention within 45 days of Substantial Completion and/or upon receipt of a payment application from the contractor for the undisputed retention and acceptance of the contract as complete by Board of Education.  At the expiration of time allowed for correction or acquisition of items on the punch list and acceptance of the contract as complete by Board of Education, retention for those punch list items that have been completed by the contractor will be paid within 30 days of receipt of a final payment application from the contractor.

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Number: 83-90503-00000-85000-6200-054-2600
• Budget Category: Construction Contracts
• DSA #: 03-116118
  

It is recommended that the Board of Education approve Contract Amendment #52 with HMC Architects for the Webster Elementary School Drop off and Parking Lot Reconfiguration Project in an amount not to exceed $170,290.00 for a total contract amount of $9,324,780.50.

HMC was contracted to begin design work related to this project in 2008. The design progressed to 75% construction documents and then the project was put on hold in 2011 and again in 2013 due to funding constraints. The project was restarted with additional funding in 2016. This amendment will include additional architectural services to update the construction documents to incorporate new design solutions, additional scope in the lower parking lot, removal and replacement of asphalt in the two large playground areas and the small playground area behind the Kindergarten classrooms 11 and 12, and to meet the 2016 building code. Additional coordination will be required to attain approval from the Division of the State Architect, City of Malibu (Administrative Plan Review), Los Angeles County Department of Public Works (Sewer Maintenance Division), and other entities with an interest in the private street easement on Winter Canyon Rd. Finally, this proposal includes the preparation of a SWPPP document and QSP/QSD services during construction.

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-5802-008-2600
• Project: Webster Elementary, Drop off and Parking Lot Reconfiguration Project
• Budget Category: Soft Costs \ Design Services \ Architects
• DSA: 03-117640

MEASURE BB:

• ORIGINAL CONTRACT AMOUNT - MMHS, Prog./Schematic Design: $961,327
• CONTRACT AMENDMENT #1 - Cabrillo, SDC-IS: $87,995
• CONTRACT AMENDMENT #2 - MMHS, FF&E Standards: $92,400
• CONTRACT AMENDMENT #3 - MMHS, DD/CD/CA: $3,562,894
• CONTRACT AMENDMENT #4 - Pt. Dume/Webster Safety: $157,588
• CONTRACT AMENDMENT #5 - MMHS, Public Meetings/EIR: $25,144
• CONTRACT AMENDMENT #6 - Cabrillo, Safety Project: $10,304
• CONTRACT AMENDMENT #7 - Webster, Parking Safety Project: $62,344
• CONTRACT AMENDMENT #8 - Cabrillo, Septic Study: $21,647
• CONTRACT AMENDMENT #9 - MMHS, Right turn lane study: $68,256
• CONTRACT AMENDMENT #10 - MMHS, Fire protection: $25,991
• CONTRACT AMENDMENT #11 - MMHS, Field renderings: $8,046
• CONTRACT AMENDMENT #12 - MMHS, Wastewater study: $62,037
• CONTRACT AMENDMENT #13 - MMHS, Electrical: $34,428
• CONTRACT AMENDMENT #14 - MMHS, EIR, Traffic, Parking: $372,321
• CONTRACT AMENDMENT #15 - Webster Fire alarm: $9,090
• CONTRACT AMENDMENT #16 - MMHS, Additional Scope: $228,405
• CONTRACT AMENDMENT #17 - Malibu, Parking Lot “A”: $57,340
• CONTRACT AMENDMENT #18 - Cabrillo, Additional scope: $9,690
• CONTRACT AMENDMENT #19 - OWTS, Webster: $57,330
• CONTRACT AMENDMENT #20 - OWTS, Pt. Dume: $57,330
• CONTRACT AMENDMENT #21 - MMHS, OWTS Const. Doc’s & CA: $245,375
• CONTRACT AMENDMENT #22 - Point Dume, Struct. invest. & design: $19,840
• CONTRACT AMENDMENT #23 - MMHS, CDP Exempt. and Waivers: $12,520
• CONTRACT AMENDMENT #24 - Cabrillo, DSA submittal Fencing: $3,700
• CONTRACT AMENDMENT #25 - MMHS, FA into sep. DSA & Bid Pkg: $69,210
• CONTRACT AMENDMENT #26 - MMHS Fence/Gates, Erosion Control: $83,090
• CONTRACT AMENDMENT #27 - Cabrillo, Fencing & gate revisions: $7,065
• CONTRACT AMENDMENT #28 - Webster, Parking and Drop-Off: $73,280
• CONTRACT AMENDMENT #29 - Malibu, Campus Improvement: $8,000
• CONTRACT AMENDMENT #30 - MMHS, EIR lighting study: $4,500
• CONTRACT AMENDMENT #32 - MMHS, RWQCB, WDRs: $6,200
• CONTRACT AMENDMENT #33 - MMHS HS, Fire Alarm, FCD: $7,315
• CONTRACT AMENDMENT #34 - MMHSHS, SWPPP: $5,800
• CONTRACT AMENDMENT #36 - MMHS, CDP, Hearing, redesign: $350,000
• CONTRACT AMENDMENT #37 - MMHS, Redesign, OWTS Redesign: $444,444
• CONTRACT AMENDMENT #38 - MMHS, Pkg Lot Photo Renderings: $44,345
• CONTRACT AMENDMENT #39 - MMHS, Wharf and Pkg Lot E Design: $496,000
• CONTRACT AMENDMENT #40 - MMHS, Pkg lot/ESHA Light Meter: $14,000
• CONTRACT AMENDMENT #41 - MMHS, Bldg E: $193,097
• CONTRACT AMENDMENT #42 - MMHS Building E Replacement: $108,500
• CONTRACT AMENDMENT #43 - MMHS Building E Exterior Upgrades: $88,454
• CONTRACT AMENDMENT #44 - MMHS Native Tree Monitoring Rpt.: $4,500
• CONTRACT AMENDMENT #45 - MMHS SWPPP & Waste Water: $158,764
• CONTRACT AMENDMENT #46 - MMHS Air Cond. & MDF Mig. Plan: $183,700
• CONTRACT AMENDMENT #47 - MMHS Feasibility Std and CDP App: $58,350
• CONTRACT AMENDMENT #48 - MMHS Growthpoint Renderings: $6,187
• CONTRACT AMENDMENT #49 - MMHS Design Updates and Bid Sets: $462,801
• CONTRACT AMENDMENT #50 - MMHS Peer Review - Outdoor Lights: $5,036.50
• CONTRACT AMENDMENT #51 - MMHS Traffic Control: $18,510
• CONTRACT AMENDMENT #52 - Webster Drop Off /Parking Lot Update: $170,290.00
• TOTAL CONTRACT AMOUNT: $9,324,780.50

It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments.

Unless otherwise noted, all items are included in the 2017/2018 approved budget.

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. All personnel will be properly elected in accordance with District policies and salary schedules.

It is recommended that the following be approved and/or ratified for Classified Personnel (Non-Merit).  All personnel assigned will be properly elected on a temporary basis to be used as needed in accordance with District policies and salary schedules.

It is recommended that the Board of Education approve the addition of an Occupational Therapist (1.0 FTE, 8 hours/10-Month) in order to meet IEP requirements and student needs for the 2017-2018 school year.

The 2017-2018 budget will be adjusted $100,025 for salary and benefits.

It is recommended that the Board of Education approve new Sports Facility Attendants (total = 2.5 FTEs), per Joint Use Agreement with the City of Santa Monica to serve as Field Monitors.

Funding is from the Permits budget, which will be adjusted $81,571 for salary and benefits.

• Sports Facility Attendant - 0.875 FTE (7 hours/12-Mo) - John Adams Middle School
• Sports Facility Attendant - 0.875 FTE (7 hours/12-Mo) - Lincoln Middle School
• Sports Facility Attendant - 0.75 FTE (6 hours/12-Mo) - John Adams Middle School

It is recommended that the Board of Education approve approve the administrative appointment listed below, per Merit Rules and District policies.  

 CLASSIFIED APPOINTMENT:

• Assistant Superintendent, Business and Fiscal Services (effective TBD)

The Board of Education approved the classified administrative appointment of Ms. Melody Canady as Assistant Superintendent, Business and Fiscal Services (effective TBD).

It is recommended that the Board of Education approve the attached charges for the Intercultural Equity & Excellence DAC.

As per AR 1220, relating to DACs: "After consulting with the committee, the co-chairpersons and Board liaison(s) shall draft the committee’s goals and/or deliverables for the school year and submit the goals and/or deliverables for approval by the Board of Education no later than the end of October.  The goals and/or deliverables shall align with and support the District’s central focus on Excellence through Equity."

The board discussed the draft charges at its October 5, 2017, regular board meeting.

The charges for the Early Child Care and Special Education DACs are a discussion item on this agenda.

As per AR 1220 related to DACs: "The co-chairpersons shall provide the Board of Education with an update regarding the process of meeting these goals and/or deliverables in an informational item to the Board at a regular meeting no later than February each year.  No later than June of each year, the committee shall make an End-of-Year report to the Board of Education regarding the achievement of its goals and/or deliverables."

The district is committed to providing safe drinking water for all students at all sites. To this end, the quality and safety of the district's drinking water sources shall be regularly assessed. (AR 3514 Environmental Safety)

Water Safety 

Last spring, water fountains and kitchen sinks were sampled by Santa Monica Water District and Los Angeles County Water District 29 for lead contamination. All  samples were below the action limit of 15 ppb (parts per billion). One sample, a kitchen sink, was over the reportable limit of 8 ppb. It has been replaced. 82% of the sampled water fountains and sinks were below 2 ppb, the state's goal. The water we provide is well below the acceptable limits for lead contamination.

We also reviewed the water reports from the Santa Monica Water District and Los Angeles County Waterworks District 29. The water they supply us is of high quality and well within the action levels on all contaminants.

The water we supply in water fountains and kitchen sinks meets the state standards for safety. Based on this information, we do not need to provide filtered water. It should remain our standard to supply the water district water.

Water Fountains

Maintenance has done an inventory and inspection of all water fountains at each site. Of the 146 water fountains throughout the district sites. This does not include the estimated 563 bubblers, the water fountains in classrooms next to the sink. 106 are exterior and 40 are interior. 75 or 51 % are in new, excellent or good condition; 50 or 34% are outdated and should be placed on a deferred maintenance replacement schedule or should be replaced as part of the window, paint and floor Measure ES project; and 21 or 14% are in poor condition and should be slated for replacement this year.

We recommend replacing the 21 in poor condition and work to replace over 15 additional outdated water fountains this year. We should make sure all meet current accessibility (ADA) codes.

Bottle Filling Stations

Based on the importance of regular hydration having bottle filling stations has become important. We do not have a standard for bottle filling stations, though many schools have added a few. Currently, only 10 or 7% of the 146 existing water fountains have bottle filling stations.

We recommend that we replace the 21 in poor condition and an additional 15 or 10% with bottle filling stations this year. Also, that we replace at least 10% of the older water fountains with bottle filling stations until at least 50% of the water fountains have bottle filling stations.

Filtered Water

Even though the water we supply meets state standards, there are some who are interested in providing filtered water for our students. providing filtered water has challenges depending on the means.

• Internal Water Fountains with Filters  - Filtered water fountains require water and power. The filters must be regularly changed to keep the water safe. This is an operational and budget challenge.
• External Water Fountains with Filters - At this time, none of the manufacturers of filtered water fountains will warranty their products to be used outdoors. Sunlight and the elements have the potential for the growth of contaminants in the filters.
• System wide filtering - There is the potential to filter the water as it comes on campus, but these systems are expensive and require regular maintenance.

Parents at Malibu High School have recommended that we work with a supplier called FloWater that provides a filtered external water fountain/bottle filling station. At this time, we are still working out the liability and indemnification language for a pilot project where the company would provide units for limited time at no charge. 

We recommend that the district standard remain that we do not supply filtered water. In addition, as part of the"stuff" agreement, school site PTAs and Booster clubs may decide to provide filtered water these three methods:

• They may purchase a filtered interior water fountain/bottle filling station that is guaranteed to be operable with or without filters. The organization will be responsible for supplying the filters.
• They may agree to support a third party organization that will provide exterior filtered water provided the third party will warranty and indemnify the water they supply, and appropriately maintain the equipment and change filters. The organization wanting to supply filtered water will need to agree to contractual obligations and the long term costs.
• They may purchase a filtered exterior water fountain/bottle filling station form a reputable company that can be safely used outdoors with or without a filter. The company must  warranty and guarantee the safety of the water supplied in an outdoor environment. The organization will be responsible for supplying the filters.

The estimated cost to replace the 21 water fountains in poor condition and an additional 15 or 10% with bottle filling stations this year would be roughly $180,000. This would primarily come from the deferred maintenance fund, though some might be covered under the Measure ES Window, Paint and Floor projects.

If we replace at least 10% of the older water fountains with bottle filling stations per year until at least 50% of the water fountains have bottle filling stations, this could cost up to $75,000 per year. 

Staff anticipates this item will require a total of 45 minutes, with 15 minutes for the staff report and 30 minutes for board questions and discussion.  

A presentation will be attached to this item by October 16.

The Santa Monica-Malibu Unified School District intends to create a Strategic Energy Conservation Procedure to save energy and energy related costs throughout the District. It will also serve as a learning tool for all employees to become more sustainable and energy efficient. This Strategic Energy Conservation Procedure takes a behavioral approach to energy conservation, establishing specific actions that must be followed with District technology, lights and energy using appliances.

The development of this procedure is part of the District’s Continuous Energy Improvement Program with Southern California Edison, Southern California Gas, and Ecova, Inc. The program aims to create long-term, strategic energy planning.

Multiple district departments, including Technology Services, Facility Improvement Projects, Maintenance and Operations, Financial Oversight Committee, and the Sustainability Coordinator met monthly to discuss and create this Strategic Energy Conservation Procedure. The Procedure was created after assessing the District’s current energy usage, energy behavior and energy use management.

Attachment A includes recommended first steps:

1. Shutting off all lights when rooms are not in use and at the end of each day.
2. Shutting down classroom and office technology when not in use and at the end of each day.
3. Closing doors when rooms are not in use and when cooling/heating systems are activated.

Staff anticipates the entire item will require 30 minutes, 10 minutes for the staff report, and 20 minutes for Board questions and discussion

The Memorandum of Understanding between the Santa Monica-Malibu Unified School District and the Santa Monica-Malibu Education Foundation stipulates that the SMMEF Executive Director, or her designee, shall provide an update of the Foundation’s activities, including a report regarding the goals set forth in the applicable Fundraising Plan, to the Board of Education at a public meeting on a quarterly basis. 

Ed Foundation staff will report on the Foundation’s fundraising progress from July 1 through September 30 that will encompass the following:

• Fundraising progress to date
• Update on fundraising and communications plan
• Family & SMMUSD staff participation
• Corporate matching gift
• Pledge Days

Staff anticipates this item will require a total of 20 minutes, with 15 minutes for the report and five minutes for board member questions and comments.

The presentation was updated on 10/19/17 at 3:15pm.

This discussion item will allow the Board of Education the opportunity to discuss and provide feedback on the 2017-18 draft charges for the District Advisory Committees (DACs).

As per AR 1220, relating to DACs: "After consulting with the committee, the co-chairpersons and Board liaison(s) shall draft the committee’s goals and/or deliverables for the school year and submit the goals and/or deliverables for approval by the Board of Education no later than the end of October.  The goals and/or deliverables shall align with and support the District’s central focus on Excellence through Equity."

The board will be providing feedback on draft charges (attached) for the following DACs:

• Early Child Care
• Health & Safety (approved 10/5/17)
• Intercultural Excellence & Equity (IEE) (discussed on 10/5/17 - in Consent in this agenda)
  
• Special Education (SEDAC)
• Visual & Performing Arts (VAPA) (approved 10/5/17)

The charges discussed at tonight's meeting will return for action on November 2, 2017.

As per AR 1220 related to DACs: "The co-chairpersons shall provide the Board of Education with an update regarding the process of meeting these goals and/or deliverables in an informational item to the Board at a regular meeting no later than February each year.  No later than June of each year, the committee shall make an End-of-Year report to the Board of Education regarding the achievement of its goals and/or deliverables."

It is recommended that the Board of Education consider revising BP, replacing AR, and deleting E 6174 – Education for English Learners.

The policy and regulation have been substantially revised to reflect new law (Proposition 58), which  authorizes parents/guardians to select a language acquisition program that best suits their child and eliminates the requirement for parents/guardians to request a waiver from the district if they want to enroll their child in a program other than a structured English immersion program. The policy reflects provisions of Proposition 58 that require districts to (1) offer, at a minimum, a structured English immersion program; (2) seek parent/guardian and community input on language acquisition programs during development of the district's LCAP; and (3) to the extent possible, offer a language acquisition program requested by parents/guardians of 30 or more students at a school or 20 or more students in any grade level at the school.  The policy and regulation also reflect revisions in Title III English learner programs, including renumbering of accountability requirements and changes in the required parental notification, pursuant to the Every Student Succeeds Act.  The title of the policy and regulation have been updated to reflect current terminology.

The exhibit has been deleted, as districts no longer need a sample form for the parental exception waiver.

Staff anticipates this item will require a total of 15 minutes, with five minutes for the staff report and ten minutes for board questions and discussion.

To comply with BP 5145.9 Hate-Motivated Behavior this item is to come before the Board as an information item each quarter.  This report includes reports from July 1, 2017 – September 30, 2017 (1^st Quarter).

Quarter covered by this report:

• 1st Quarter - July 1 to September 30 (Reporting in October)
• 2nd Quarter - October 1 to December 31 (Reporting in January)
• 3rd Quarter - January 1 to March 31 (Reporting in April)
• 4th Quarter - April 1 to June 30 (Reporting in July)

Reports:

• No reports were filed during the quarter indicated.
• Reports were filed at the schools or district offices listed in the report:
  • Site: Malibu High School
  • Number of Reports: 1
  • Determined to Be Harassment: Yes
  • Resolution: During summer school, a student called another student the “N” word.  The summer school Principal conferenced with the perpetrator as well as his parents and assigned consequences.  The victim was also counseled and his parents were advised of what happened as well.  Both the victim and the perpetrator had a follow-up restorative conversation.

To comply with BP 5145.10 Disability Harassment this item is to come before the Board as an information item each quarter. This report includes reports from July 1, 2017- September 30, 2017 (1st Quarter).

Quarter covered by this report:

• 1st Quarter - July 1 to September 30 (Reporting in October)
• 2nd Quarter - October 1 to December 31 (Reporting in January)
• 3rd Quarter - January 1 to March 31 (Reporting in April)
• 4th Quarter - April 1 to June 30 (Reporting in July)

Reports:

• No reports were filed during the quarter indicated.
• Reports were filed at the schools or district offices listed in the report:

This meeting will adjourn to a special meeting scheduled for Monday, October 30, 2017, at 5:00 p.m. in the district office board room: 1651 16^th St., Santa Monica, CA.  The next regular meeting is scheduled for Thursday, November 2, 2017, at 5:30 p.m. in the Malibu City Council Chambers: 23825 Stuart Ranch Road, Malibu, CA.