MEETING FORMAT "A"
Santa Monica-Malibu USD
March 01, 2018 5:30PM
District Administrative Offices: 1651 16th Street, Santa Monica, CA
The Board of Education will call the meeting to order at 4:30 p.m. in the Board Conference Room at the District Offices, at which time the Board of Education will move to Closed Session regarding the items listed under Closed Session. The public meeting will reconvene at 5:30 p.m. in the Board Room.
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| Dr. Tahvildaran-Jesswein called closed session to order 4:30 p.m. |
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Persons wishing to address the Board of Education regarding an item scheduled for closed session must submit the “Request to Address” card prior to the start of closed session.
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- Agency Designated Representative: Dr. Ben Drati
- Employee Organizations: SMMCTA
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| Dr. Tahvildaran-Jesswein called open session to order at 5:37 p.m. |
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Present Oscar de la Torre
Present Craig Foster
Present Jon Kean
Present Maria Leon-Vazquez – arrived at 4:50 p.m.
Present Laurie Lieberman
Present Ralph Mechur – arrived at 4:37 p.m.
Present Dr. Richard Tahvildaran-Jesswein |
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| PTA Council President Jennifer Smith led the Pledge of Allegiance. |
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it is recommended that the Board of Education approve the March 1, 2018, regular meeting agenda. |
it is recommended that the Board of Education approve the March 1, 2018, regular meeting agenda. Passed with a motion by Mr. Craig Foster and a second by Mr. Ralph Mechur. |
Yes Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Absent Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
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| The board agreed to move general public comments to immediately follow the superintendent’s report. |
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it is recommended that the Board of Education approve the February 15, 2018, regular meeting minutes. |
it is recommended that the Board of Education approve the February 15, 2018, regular meeting minutes. Passed with a motion by Mr. Oscar de la Torre and a second by Mr. Ralph Mechur. |
Yes Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Absent Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
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| Mr. de la Torre clarified that he had recused himself from Item No. VI.C.9 because Orbach, Huff, Suarez & Henderson LLP had made a donation to the Pico Youth and Family Center. |
Minutes_021518
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Time start: 5:40 p.m. Time end: 5:47 p.m.
Dr. Samarge-Powell announced that this item not only celebrated Women’s History Month, but also highlighted our VAPA program, specifically the Samohi marching band, which launched this season’s theme of Empower at the Southern California School Band and Orchestra Association (SCSBOA) Division Field Championships. She introduced Band Director Mr. McKeown, who shared the rationale behind the theme selection and introduced four of his students: Isabella Chuecos (Asst. Drum Major), Natalie DiMundo, Michelle Garcia, and Felix Audelo-Ruiz. Ms. Chuecos remarked on her experience as a female student in a leadership role. Mr. McKeown shared a video of the marching band’s performance at the competition. |
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Time start: 5:47 p.m. Time end: 5:54 p.m.
Dr. Mora introduced SMC Professor Judith Douglas, Chairperson of the college’s Dance Department. She explained the purpose of the Ballroom Dance program and explained the many steps that lead to the culminating event each year. She introduced dance instructor Bill Bush, who said it was a pleasure teaching the fifth graders and expressed his appreciation to the school district for its commitment to the arts. They explained that the program not only teaches students how to dance, but it also teaches them how to interact with their peers in a respectful manner. They shared a video of the students dancing. |
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These items are staff presentations and/or updates to the Board of Education.
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The Communications section provides an opportunity for the Board of Education to hear reports from the individuals or committee representatives listed below. All reports are limited to 5 minutes or less. However, if more time is necessary, or if a report will not be presented, please notify the Board secretary eight workdays prior to the date of the meeting.
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Time start: 5:55 p.m. Time end: 5:56 p.m.
Mr. Schmelzer reported that play “How to Succeed in Business without Really Trying” opened last weekend. Open House was on Tuesday, and parents had the opportunity to see what their students had been working on. Tomorrow is the annual teacher-student basketball game for the Make a Wish Foundation. The last pep rally of the year will be on March 22, during which ASB will be showcasing seniors before they leave for college or other post-graduation plans. Mr. Schmelzer reported that both the JV and varsity cheerleading teams won Nationals in Anaheim. |
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Time start: 5:57 p.m. Time end: 5:58 p.m.
Ms. Braff thanked the administrative team for listening to the union’s request to improve communication. She said there has been improvement throughout the district, which helps with the teaching and learning in the classrooms. Ms. Braff reported that she traveled with staff to Santa Barbara and Fresno to tour interest-based learning (IBL) schools. |
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Time start: 5:58 p.m. Time end: 6:04 p.m.
Ms. Smith reported the position the State PTA has taken regarding gun violence. The State PTA supports federal and state gun restrictions that protect children, and they encourage the state and federal government to enact legislation to reduce gun violence. Regarding the planned student walkouts, the SMMUSD PTA is appreciative of the district’s support. The PTA will be holding a series of districtwide parenting nights this month at various sites. At the last PTA Council meeting, Sustainability Coordinator Caroline Coster presented our district’s sustainability plan. On Tuesday, Ms. Smith met with parents who are advocating for healthier food for our district. The five-week Summer Adventure program is gearing up. PTA Council has extended an open invitation to parents for the special education parent resource network to help expand parent involvement and create inclusive environments. Ms. Smith responded to the Samohi marching band video that was shown at the beginning of the meeting, saying that her son plays with the band and the presentation this year was spectacular. |
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Time start: 6:04 p.m. Time end: 6:09 p.m.
Dr. Drati addressed the tragic incident that occurred in mid-February in Florida. He said that a national walk-out had been organized for March 14 at 10:00 a.m., and that the district respects students’ rights. District office leadership has been working the site principals, who have been working closely with their students who show an interest in participating in the walk-out. Dr. Drati reported that he has received some emails expressing concern that by respecting students’ rights staff is taking a position on this issue. He clarified that all sides of the issue will be respected. Site and district office staff have been in communication with local authorities to ensure student safety during the walk-out. Dr. Drati also shared that when he has been in communication with his fellow superintendents, and they are also discussing school safety. He encouraged families that if they hear or see or suspect anything, they can contact their school principal. District office and site leaders are constantly evaluating safety protocols to determine ways to improve upon existing practices. Dr. Drati said that our hearts go out to families in Florida. He added that we should not have to be having these conversations in education. |
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As agreed by the President, Vice President, and Superintendent during agenda planning, consent agenda items are considered routine, require no discussion, and are normally approved all at once by the Board of Education. However, members of the Board of Education, staff, or the public may request an item be moved from the consent agenda to Section XI (Major Items) for clarification and/or discussion.
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The board approved Item Nos. A.1-A.4, B.2, C.1-C.9, and D.1-D.3 listed under the Consent Calendar. The board pulled Item Nos. B.1 C.10 and voted on them separately.
Time start: 6:20 p.m. Time end: 6:24 p.m. |
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It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. |
- Contractor: Los Angeles County Office of Education
- Dates: 03/09/18-03/15/18
- Amount not to exceed: $4,000.00
- Description: Michelle Herczog, Ed.D. Consultant III, History-Social Science with the Los Angeles County of Education, will provide two days professional development and training materials on March 9 and March 15, 2018 at SMMUSD for $50.00 per teacher, not to exceed 80 teachers.
- Site: Educational Services
- Funding: 01-62640-0-11100-10000-5802-035-1300 (Educator Effectiveness)
- Contractor: Thinking Maps
- Dates: 01/18/18-01/19/18
- Amount not to exceed: $5,400.00
- Description: Staff development in Thinking Maps.
- Site: McKinley Elementary
- Funding: 01-00021-0-11100-10000-5802-004-4040
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These contracts are included in the 2017-18 budget. |
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| It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms. |
The average cost for substitute teachers is $183/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.
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C & T 03/01/18
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It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2017-2018 school year. |
- School: Santa Monica High
- Grade: 9th-12th
- # of Students: 88
- Destination: Buenos Aires Cordoba, and Rosaio Argentina
- Dates:
03/25/18-04/04/18 03/28/18-04/07/18 - Principal/Teacher: A.Shelton/J.Swenson
- Cost & Funding Source: $ 3,500.00 per student/fundraising and parent donations
- Subject: Music
- Purpose: Symphony orchestra master classes and performances
- (Amend dates; Approved on 10/05/17)
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No child will be denied due to financial hardship. |
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It is recommended that the Board of Education approve the attached Special Education Contracts for fiscal year 2017/2018. |
According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non-public, non-sectarian school, the Individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement. The recommendations for these severely handicapped students are made by the District IEP Teams in accordance with State and Federal laws. The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available. Funding to come from a SELPA-wide non-public school/non-public agency reserve account. |
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Special Education Contracts (17/18)
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It is recommended that the Board of Education approve the attached Purchase Orders and Changed Purchase Orders from February 8, 2018, through February 22, 2018, for fiscal / 18. |
It is recommended that the Board of Education approve the attached Purchase Orders and Changed Purchase Orders from February 8, 2018, through February 22, 2018, for fiscal / 18. Passed with a motion by Mr. Craig Foster and a second by Ms. Laurie Lieberman. |
Yes Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Recuse Mr. Jon Kean.
Yes Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
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| Mr. Kean recused himself, as he is listed in the Purchase Order list as a reimbursement. The board requested that staff get a legal opinion on whether or not board members should be recusing themselves on an item in which they are being reimbursed for out-of-pocket expenses. |
BOE Agenda Item_POList_030118
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| It is recommended that the Board of Education accept, with gratitude, checks totaling $12,688.13 presented to the Santa Monica-Malibu Unified School District. It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2017-2018 income and appropriations by $12,688.13 as described on the attached listing. |
| This report details only cash gifts. It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s. Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource. A final report that compiles all gift and PTA contributions is prepared and available annually. COMMENT: The value of all non-cash gifts has been determined by the donors. NOTE: The list of gifts is available on the District’s website, www.smmusd.org. |
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Gift Reports 3/01/18
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It is recommended that the Board of Education approve Contract Amendment #06 with Converse Consultants to provide additional geotechnical services for John Adams Middle School – Performing Arts Complex Project in an amount not to exceed $6,451.80 for a total contract amount of $170,476.80. |
Converse Consultants were awarded the agreement to prepare a Phase I Environmental Site Assessment (EAS) for John Adams Middle School on May 18, 2017. This contract amendment covers for soils sampling for the Phase II Assessment required to comply with CEQA. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90907-0-00000-85000-5802-011-2600
- Budget Category: Environmental Tests/Geotechnical & Soils
MEASURE ES FUNDING: - Original Contract – Cabrillo ES: $14,560.00
- CA#01 – LMS, Field & Track: $12,050.00
- CA#02 – LMS, Field & Track: $8,995.00
- CA#03 – Roosevelt & Webster, WPFD: $74,880.00
- CA#04 – JAMS, PAC: $15,190.00
- CA#04A – Rogers WPFD: $34,890.00
- CA#05 – JAMS, PAC: $3,460.00
- CA#06 – JAMS, PAC: $6,451.80
- Total Contract: $170,476.80
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It is recommended that the Board of Education approve Contract Amendment #10 with dsk Architects to provide additional architectural design services for Olympic High School – Window, Paint, Floors & Doors Project in an amount not to exceed $44,611.00 for a total contract amount of $794,255.00. |
dsk Architects are providing architectural design services for the Windows Paint, Floors and Doors project at Olympic HS. They have been asked to provide additional architectural design services, for Rooms 205, 303, 306, 307, 400 and 403, including built-in casework and fire alarm, and miscellaneous other work in Buildings A, B and D. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90905-0-00000-85000-5802-014-2600
- Budget Category: Soft Costs/AE Design Services
MEASURE ES FUNDING: - ORIGINAL CONTRACT – Webster - WFP: 192,235.00
- CA #01 – Webster - WFP: $27,470.00
- CA #02 – Webster - WFP: $N/A
- CA #03 – Webster - WFP: $10,000.00
- CA #04 – Webster, Pt. Dume - WPFD addl services: $34,762.00
- CA #05 – Webster – WPFD: $58,480.00
- CA #06 – Olympic HS, WPFD and HVAC Projects: $379,828.00
- CA #07 – Olympic HS HVAC Projects addl services landscape 18,364.00
- CA #08 – Olympic HS, WPFD and HVAC Projects Reimbursable Exp: 18,950.00
- CA #09 – Webster – WPF additional services construction mgmt. $9,555.00
- CA #10 – Olympic HS, WPFD additional design services $44,611.00
- TOTAL CONTRACT AMOUNT: $794,255.00
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It is recommended that the Board of Education approve amendment #01 for the removal and reinstallation of audio/visual equipment to IVS Computer technologies for Santa Monica High School – Discovery Building Project (Interim Housing) in an amount not to exceed $15,672.00 for a total contract amount of $169,267.35.
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90904-0-00000-85000-5802-015-2600
- Budget Category: Construction/Other Services/Operating Expenses
- Original Contract Amount: $153,595.35
- Contract Amendment #01 (Samohi): $15,672.00
- Total: $ 169,267.35
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It is recommended that the Board of Education approve Contract Amendment #12 with Chan Young Architects to provide architectural services for additional scope of work for the Sealy Field Project for changes to the design of the backstop, in an amount not to exceed $13,034.00 for a total contract amendment amount of $1,532,140.47. |
The backstop including the chain link fencing behind the backstop were replaced with a netting system that provides improved playing and viewing conditions. Chan Young provided design services to make the changed scope, as required for approval from DSA. The additional design services for the revised design are detailed below: Scope Summary: - CYA to provide all design services for:
- To descope the original design for the backstop improvements
- Add revised backstop and overhead netting
- Modify fencing, gate, and emergency lighting layouts.
- Prepare calculations. Submit CCD to DSA for approval
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90904-0-00000-85000-5802-015-2600
- Budget Category: Soft Costs\Design Service\Architects
MEASURE ES FUNDING: - Original Contract Amount - Samohi Campus Plan: $129,140.00
- Contract Amendment #01 - Sealy Field: $272,682.00
- Contract Amendment #02 - Sealy Field: $8,000.00
- Contract Amendment #03 - Sealy Field: $89,874.00
- Contract Amendment #04 - Samohi Campus Plan: $92,928.00
- Contract Amendment #05 - Interim Repairs/Upgrades & HVAC: $652,480.20
- Contract Amendment #06 - Olympic Spur: $129,257.08
- Contract Amendment #07 – Tennis Court Repair: $12,500
- Contract Amendment #08 – Sealy and Football Field Lighting: $23,980.00
- Contract Amendment #09 – SCP T&M: $25,000.00
- Contract Amendment #10 – Fire Dampers and Pool Ventilation: $25,759.34
- Contract Amendment #11 – Mods to Utility Building & Olympic Spur: $57,505.85
- Contract Amendment #12 – Sealy Field Modifications: $13,034.00
- TOTAL CONTRACT AMOUNT: $1,532,140.47
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It is recommended that the Board of Education approve a revised contract with Elite Modular to provide interim housing for the Santa Monica High School - Discovery Building Project, which will reduce the cost to $364,759 from the previously authorized amount of $372,230.00. |
The Board authorized use of the Savanna School District’s Piggyback-able Bid Awarded to Elite Modular during the 6/29/17 meeting. The DSA approved portable buildings and appropriate services are specified under Project Bid #SSPS, #40-09/2016-17 valid from January 17, 2017 through January 17, 2018. On 12/14/17, the Board approved a contract with Elite Modular to provide the Interim Housing classrooms and restroom for Santa Monica High School to accommodate classes during the demolition and construction of the Discovery Building. The proposal included leasing of four 24’ x 40’ classrooms and one 8.5’ x 30’ restroom building. It was determined that additional modifications to the rental units were required to create more effective classroom spaces. Staff further explored the delivery method of the units to find savings to offset the additional cost. The net result is an overall savings to the project: - 1st year, rental, improvements, delivery, crane & installation: $155,679.00
- Rental only per year at $53,800 total for years 2 to 4: $161,400.00
- Dismantle, crane & return (payable when buildings are returned): $47,680.00
- Overall Total: $364,759.00
- Credit to Award of Contract: $7,471.00
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90904-0-00000-85000-5630-015-2600
- Budget Category: Hard Costs \ Construction Contracts\ Modulars
- DSA #: 03-118615
MEASURE ES FUNDING - TOTAL CONTRACT CREDIT: ($7,471.00)
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It is recommended that the Board of Education approve Contract Amendment #13 with Chan Young Architects to provide architectural services to produce Site Design Guidelines and Signage/Wayfinding for Santa Monica High School - Samohi Campus Plan (SCP), in an amount not to exceed $166,277.00 for a total contract amount of $1,698,417.47. |
SMMUSD would like to develop site design guidelines to create a single campus identity without inhibiting the creativity of future design phases, including the current design projects of Discovery Building, Olympic Spur, Pico Fence, HVAC equipment enclosures, and Barnum Hall refurbishment. These Site Design Guidelines to be developed for ‘campus-wide’ elements will include: - Signage and Graphics including campus graphic image
- Wayfinding including campus maps locating such items as Campus entrances and exits, ADA path of travel, building entrances (including delivery), elevators, restrooms, offices, etc.
- Fencing and entrances (how the campus edge relates to the neighborhood)
- Landscaping and Courtyards (Interphase development, i.e Discovery Building and Phase 5 Science Quad; Phases 3, 4, 5, 6 and shared Quad)
- Tree Program
- Pedestrian and vehicular circulation guidelines
- Lighting standards
- Neighborhood Design Context (including building setbacks and potential views into campus from neighborhood)
The additional design services for the revised design are detailed below: Scope Summary: CYA to extensively consult with stakeholders and use landscape, signage and other consultants to produce: - Signage and Wayfinding Program and Bid package
- Fencing, Landscape, and Pedestrian and Vehicular Circulation guidelines
- Neighborhood Context and Campus Image
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90904-0-00000-85000-5802-015-2600
- Budget Category: Soft Costs\Design Service\Architects
MEASURE ES FUNDING: - Original Contract Amount - Samohi Campus Plan: $129,140.00
- Contract Amendment #01 - Sealy Field: $272,682.00
- Contract Amendment #02 - Sealy Field: $8,000.00
- Contract Amendment #03 - Sealy Field: $89,874.00
- Contract Amendment #04 - Samohi Campus Plan: $92,928.00
- Contract Amendment #05 - Interim Repairs/Upgrades & HVAC: $652,480.20
- Contract Amendment #06 - Olympic Spur: $129,257.08
- Contract Amendment #07 – Tennis Court Repair: $12,500
- Contract Amendment #08 – Sealy and Football Field Lighting: $23,980.00
- Contract Amendment #09 – SCP T&M: $25,000.00
- Contract Amendment #10 – Fire Dampers and Pool Ventilation: $25,759.34
- Contract Amendment #11 – Mods to Utility Building & Olympic Spur: $57,505.85
- Contract Amendment #12 – Sealy Field Modifications: $13,034.00
- Contract Amendment #13 – Site Design Guidelines and Signage/Wayfinding: $166,277.00
- TOTAL CONTRACT AMOUNT: $1,698,417.47
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It is recommended that the Board of Education approve the acceptance of a credit for the reduced contract amount of $54,263.92 and accept as completed all construction under the contract issued to EasyTurf Inc., for Santa Monica High School – Interim Repairs and Upgrades Project with a final contract amount of $109,655.42. |
At the June 1, 2017 Board of Education Meeting, a contract was awarded to Easy Turf using CMAS Contract Number: 4-13-78-0068A, with an expiration date of 8/31/2022, in the amount of $163,919.34. The contract was completed for the amount of $109,655.42 resulting in a credit to the contract of $54,263.92. All scope of work items have now been completed. On August 14, 2017, a Certificate of Substantial Completion was issued to EasyTurf Inc. No further correction items remained at that date as all work had previously been completed successfully. In compliance with statutory requirements, a Notice of Completion has been recorded with the County of Los Angeles. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90904-0-0000-85000-6200-015-2600
- Budget Category: Construction Contracts
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It is recommended that the Board of Education award a contract for Bid #18.07.ES for Pt. Dume Elementary School - Window, Paint, Floors & Doors Project, HVAC Project & Fire Alarm Project to The Nazerian Group in an amount not to exceed $3,333,123.00. |
The District publicly bid the Window, Paint, Floors & Doors Project, HVAC Project & Fire Alarm Project Bid #18.07.ES on December 20, 2017. Legal advertisement of the notice inviting bids was published in The Daily Breeze and The Santa Monica Daily Press and ran on December 20, 2017 and December 27, 2017. Legal advertisement of the notice inviting bids was also published in the Malibu Surfside News and ran on December 28, 2017. The notice inviting bids was sent to 115 General Contractors that are on the SMMUSD Approved (Pre-Qualified) list, and to the required trade journals. Prequalification was required for all General Contractors submitting a bid. Bids were received and publicly opened on January 31, 2018. Four bids were received as noted below: - The Nazerian Group $3,333,123.00
- 2.A.J. Fistes Corporation $3,368,300.00
- Woodcliff Corporation $3,552,000.00
- USS Cal Builders $3,560,000.00
Staff reviewed the bids for responsiveness. The Notice of Intent to award was issued to The Nazerian Group on February 7, 2018.
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90905-0-00000-85000-6200-019-2600
- Budget Category: Construction Contract
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It is recommended that the Board of Education approve Contract Amendment #50 with Psomas to conduct arborist and avian monitoring consultant services for the construction phases 3, 4 and 5 at Malibu Middle & High School - Campus Improvement Project in an amount not to exceed $92,970.00 for a total contract amount of $1,352,595.00. |
The approved Coastal Development Permit for the Malibu Middle & High School Campus Improvement Project requires the District to comply with a list of special conditions which include Native Tree Protection & Mitigation and Sensitive Bird Species Surveys. As a result, Psomas has been requested to conduct arborist and avian monitoring consultant services for the construction of phases 3, 4 and 5 at Malibu Middle & High School. Arborist: - Phase 3 - Task 1: $7,000.00
- Phase 3 - Task 2: $3,500.00
- Phase 4 - Task 1: $0.00
- Phase 4 - Task 2: $3,500.00
- Phase 5 - Task 1: $0.00
- Phase 5 - Task 2: $3,500.00
- NOT TO EXCEED TOTAL: $17,500.00
Avian: - Phase 3 - Task 1 (2018-2020): $6,130.00
- Phase 3 - Task 2 (2018-2019): $53,800.00
- Phase 4 - Task 1 (2018): $0.00
- Phase 4 - Task 2 (2018): $7,820.00
- Phase 5 - Task 1 (2020): $0.00
- Phase 5 - Task 2 (2020): $7,720.00
- NOT TO EXCEED TOTAL: $75,470.00
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Funding Information - Budgeted: No
- Fund: 83
- Source: Measure BB
- Account Number: 83-90500-00000-85000-5802-010-2600
- Budget Category: Soft Costs/Surveys & Engineering
MEASURE BB: - ORIGINAL CONTRACT AMOUNT : $249,450
- Contract Amendment#1 - Survey, 4 Sites: $92,200
- Contract Amendment#2 - Samohi Utilities Map: $39,600
- Contract Amendment#3 - Survey, 2 Sites: $38,000
- Contract Amendment#4 - Survey, 4 Sites: $63,000
- Contract Amendment#5 - Survey, 4 Sites: $99,900
- Contract Amendment#6 - Survey/Utilities Mapping, 4 Sites: $84,500
- Contract Amendment#7 - Survey, 5 Sites: $72,600
- Contract Amendment #8 - MMHS, Sewer, Easement: $63,500
- Contract Amendment #9 - Samohi, Olympic) $99,000
- Contract Amendment #10- Samohi survey)(A.16: $7,500
- Contract Amendment #11- Lincoln survey)(A.17: $15,000
- Contract Amendment #12 - MMHS survey: $5,500
- Contract Amendment #13 - Webster survey: $22,500
- Contract Amendment #14 - MMHS survey: $7,500
- Contract Amendment #15 - MMHS slope analysis: $1,800
- Contract Amendment #16- (JAMS design survey: $8,379
- Contract Amendment #17- (MMHS design survey: $29,246
- Contract Amendment #18 - PDES survey: $23,574
- Contract Amendment #19 - Samohi: $24,232
- Contract Amendment #20 - MMHS: $6,795
- Contract Amendment #21 - Webster: $22,081
- Contract Amendment #22 - MMHS: $2,560
- Contract Amendment #23 - Samohi: $17,048
- Contract Amendment #24 - JAMS confirmation survey: $2,500
- Contract Amendment #25 - JAMS underground sewer survey: $21,556
- Contract Amendment #26 - ELA design survey: $10,848
- Contract Amendment #27- JAMS revised survey: $1,496
- Contract Amendment #28 - Rogers Survey for Relos: $11,646
- Contract Amendment #29 - Rogers Utility Det. for Relos: $13,056
- Contract Amendment #30 - JAMS Underground utilities: $2,170
- Contract Amendment #31 - JAMS utility investigation – relos: $6,296
- Contract Amendment #32 - JAMS subsurface investigation: $4,198
- Contract Amendment #33 - Contract extension: $0
- Contract Amendment #34 - Olympic subsurface investigation: $7,050
- Contract Amendment #35 - Grant survey update: $600
- Contract Amendment #36 - Webster survey update): $2,003
- Contract Amendment #37 - Contract extension: $0
- Contract Amendment #38 - Malibu survey update: $4,526
- Contract Amendment #39 - Edison Easement: $5,000
- Contract Amendment #41 - Data Center/Administration Building: $3,500
- Contract Amendment #42 - Malibu On-Call Services Agreement: $10,000
- Contract Amendment #48 - Malibu Arborist / Avian Monitoring: $41,205.00
- Contract Amendment #49 - Webster Utility Mapping: $16,510.00
- Contract Amendment #50 – Malibu Arborist / Avian Monitoring: $92,970.00
- TOTAL CONTRACT AMOUNT: $1,352,595.00
Funding will be from Program Reserve Shortages.
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It is recommended that the Board of Education approve Contract Amendment #03 with California Construction Management (CCM) for Construction Management Services in an amount not to exceed $151,200.00 for a total contract amount of $2,322,118.36. |
It is recommended that the Board of Education approve Contract Amendment #03 with California Construction Management (CCM) for Construction Management Services in an amount not to exceed $151,200.00 for a total contract amount of $2,322,118.36. Passed with a motion by Mr. Ralph Mechur and a second by Mr. Jon Kean. |
Recuse Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Yes Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
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The Board of Education approved a Construction Management Services contract with CCM in April 2015 and approved Amendment #01 in April 2016 and Amendment #02 in June 2017 to manage the ongoing work at Olympic HS. The current proposal is an amendment to the contract with CCM to provide construction management services to complete the ongoing project and close out the Olympic High School project. Because of additions to the project and certain unforeseen conditions, the project remains under construction beyond the anticipated completion date. The proposal is based upon hourly rates for the services required. All services have been provided by CCM and the continued services will not interrupt the progress or completion of the projects. It is recommended that the District continue these services until the end of June 2018, which would accommodate the anticipated completion and primary closeout of the Olympic High School project contract. |
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Funding Information - Budgeted: No
- Fund: 83
- Source: Measure BB
- Account Number: 83-90500-0-00000-85000-5802-014-2600
- Description: Construction Management
- Original Contract: $912,053.80
- Amendment #01: $1,036,936.56
- Amendment #02: $221,928.00
- Amendment #03: $151,200.00
- Total Contract Amount: $2,322,118.36
Funding for this amendment will come from the program reserve shortfall. |
| Mr. de la Torre recused himself, as this company made a donation to Pico Youth and Family Center in 2010. |
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It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments. |
Unless otherwise noted, all items are included in the 2017-2018 approved budget. |
Certificated Personnel
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It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. |
All personnel will be properly elected in accordance with District policies and salary schedules.
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Classified - Merit
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It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. |
All personnel will be properly elected in accordance with District policies and salary schedules.
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Classified - Non-Merit
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Time start: 6:09 p.m. Time end: 6:20 p.m.
Public Comments:
* Trisha Roth, Julie Pearl Slater, Jane Schmitz, and Maria Loya encouraged the district to examine the possibility of “cooking from scratch” at the school sites. |
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These items are submitted for discussion. Any action that might be required will generally be scheduled for the next regularly scheduled Board meeting.
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These items are considered to be of major interest and/or importance and are presented for action at this time. Some may have been discussed by the Board at a previous meeting.
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It is recommended that the Board of Education adopt Resolution No. 17-23 – Recognizing Women’s Herstory Month. |
It is recommended that the Board of Education adopt Resolution No. 17-23 – Recognizing Women’s Herstory Month. Passed with a motion by Ms. Laurie Lieberman and a second by Ms. Maria Leon-Vazquez. |
Yes Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Yes Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
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In 1981, Sen. Orrin Hatch (R-Utah) and Rep. Barbara Mikulski (D-Md.) co-sponsored a joint Congressional resolution proclaiming a national Women's History Week. In 1987, Congress expanded the celebration to a month, and March was declared Women's History Month. |
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Time start: 6:46 p.m. Time end: 6:49 p.m.
Ms. Lieberman suggested calling it History/Herstory Month. The board agreed. |
Resolution: Women's Herstory Month
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It is recommended that the Board of Education adopt Resolution No. 17-24 – National Middle Level Education Month. |
It is recommended that the Board of Education adopt Resolution No. 17-24 – National Middle Level Education Month. Passed with a motion by Ms. Maria Leon-Vazquez and a second by Mr. Ralph Mechur. |
Yes Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Yes Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
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The Association for Middle Level Education, The National Association of Secondary School Principals, The National Association of Elementary School Principals, The National Forum to Accelerate Middle-Grades Reform, Adolescent Success, ACT, Spark, and Let's Move! Active Schools declare March the official month to focus on students ages 10 to 15 and celebrate middle level education. The key messages for the celebration are: - The importance of parents being knowledgeable about young adolescents and being actively involved in their lives;
- The understanding that healthy bodies plus healthy minds equal healthy young adolescents;
- The realization that the education young adolescents experience during this formative period of life will, in large measure, determine the future for all citizens; and
- The knowledge that every young adolescent should have the opportunity to pursue his or her dreams and aspirations, and post-secondary education should be a possibility for all.
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| Time start: 6:49 p.m. Time end: 6:51 p.m. |
Resolution: National Middle Level Education Month
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It is recommended that the Board of Education adopt Resolution No. 17-25 – Recognizing César Chávez Day. |
It is recommended that the Board of Education adopt Resolution No. 17-25 – Recognizing César Chávez Day. Passed with a motion by Ms. Maria Leon-Vazquez and a second by Mr. Ralph Mechur. |
Yes Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Yes Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
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Time start: 6:51 p.m. Time end: 6:52 p.m.
Ms. Leon-Vazquez suggested that the school district recognize April 10 as Dolores Huerta’s birthday. Dr. Tahvildaran-Jesswein said board leadership would examine this request. Mr. de la Torre suggested that district leadership ensure classroom teachers have access to tools to teach about Mr. Chávez in their lessons. |
Resolution: Cesar Chavez Day
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It is recommended that the Board of Education adopt Resolution No. 17-26 - In Support of Common Sense Gun Laws. |
It is recommended that the Board of Education adopt Resolution No. 17-26 - In Support of Common Sense Gun Laws. Passed with a motion by Ms. Maria Leon-Vazquez and a second by Mr. Ralph Mechur. |
Yes Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Yes Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
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It is recommended that the Board of Education add a sixth “Whereas” to the resolution: “WHEREAS, since 1982, more than 62 youth have been murdered in the Pico neighborhood in Santa Monica as well as countless youth across the country as a result of gun violence." Passed with a motion by Mr. Oscar de la Torre and a second by Ms. Laurie Lieberman. |
Yes Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Yes Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
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It is recommended that the Board of Education add a phrase to the first bullet point of the fourth Resolved statement: “…and other lethally-enhancing devices for civilian use.” Passed with a motion by Mr. Jon Kean and a second by Ms. Laurie Lieberman. |
Yes Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Yes Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
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At the February 18, 2018, board meeting, during which the Board of Education adjourned in memory of the 17 victims of the February 14 mass shooting at Marjory Stoneman Douglas High School in Florida, the board gave direction to staff to bring forward a resolution in support of Common Sense Gun Laws. One of our district’s three Local Control Accountability Plan (LCAP) goals reads, “All students engage in schools that are safe, well-maintained, and family-friendly,” and as such, this resolution addresses every students’ right to be educated in and every employee’s right to work in an environment safe from the threat of gun violence. |
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Staff anticipates that this item will require a total of 20 minutes. |
Time start: 6:52 p.m. Time end: 7:28 p.m.
Public Comments:
* Jerry Rubin and Judson Yaker addressed the board regarding this item.
Mr. Mechur read a statement he had written and Mr. Foster read the resolution “Resolved” statements into the record. Ms. Leon-Vazquez wondered if the Health & Safety DAC could examine potential ways to address school safety. She also remarked on partnerships with community resources to further address mental health. |
Resolution: In Support of Common Sense Gun Laws
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It is recommended that the Board of Education adopt Resolution No. 17-27 regarding the release and non-reelection of certificated temporary employees pursuant to Education Code Section 44954, effective June 2018. |
| The Board of Education is required to notify temporary certificated employees before the end of the school year of its decision to release and not reelect the employees for the next succeeding school year. |
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Regarding the Release and Non-Reelection of Certificated Temporary Employees
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It is recommended that the Board of Education adopt Resolution No. 17-28 regarding the non-reelection of certificated probationary employees pursuant to Education Code Section 44929.21(b), effective June 2018. |
The Board of Education is required to notify probationary employees on or before March 15 of the employee's second consecutive school year of employment of its decision to not reelect the employee for the next succeeding school year. |
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Non-Reelection of Certificated Probationary Employees
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It is recommended that the Board of Education approve the attached Resolution No. 17-29 - May Release and Reassign Certificated Administrators pursuant to Education Code Section 44951 as indicated on the attached Resolution, effective June 2018. |
The Board of Education is required to notify certificated administrators on or before March 15 of its decision that the employee may be released from an administrative position and reassigned to a teaching position for the next succeeding school year. |
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May Release and Reassign Certificated Administrators
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It is recommended that the Board of Education approve the attached Resolution No. 17-30 - Shall Release and Reassign Certificated Administrators pursuant to Education Code Section 44951 as indicated on the attached Resolution, effective June 2018. |
It is recommended that the Board of Education approve the attached Resolution No. 17-30 - Shall Release and Reassign Certificated Administrators pursuant to Education Code Section 44951 as indicated on the attached Resolution, effective June 2018. Passed with a motion by Mr. Craig Foster and a second by Ms. Laurie Lieberman. |
Abstain Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
No Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
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The Board of Education is required to notify certificated administrators on or before March 15 of its decision that the employee shall be released from an administrative position and reassigned to a teaching position for the next succeeding school year. |
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Time start: 4:30 p.m. Time end: 4:35 p.m.
Time start: 6:24 p.m. Time end: 6:46 p.m.
Public Comments:
* Christian Smith, Jayden Smith, Lupe Ibarra-Smith, Nancy Gutierrez, Juanita Devis, Claudia Tomayo, Laura Hernandez, Ana Garcia, Perla Garcia, and Maria de Luna addressed the board regarding this item. |
Shall Release and Reassign Certificated Administrators
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It is recommended that the Board of Education vote for no more than eight candidates to serve on the CSBA Delegate Assembly (Region 24). |
It is recommended that the Board of Education vote for no more than eight candidates to serve on the CSBA Delegate Assembly (Region 24). Passed with a motion by Ms. Maria Leon-Vazquez and a second by Mr. Craig Foster. |
Yes Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Yes Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
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In December, Boards of Education across the state had the opportunity to nominate individuals to serve on CSBA’s Delegate Assembly. Those who submitted completed applications appear on the attached ballot. The board can vote for up to eight candidates. |
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The Delegate Assembly is a vital link in the association’s governance structure. Working with local districts, county offices, the Board of Directors and Executive Committee, Delegates ensure that the association reflects the interests of school districts and county offices of education throughout the state. Ballots are due March 15, 2018. Election results will be available no later than Friday, April 1. If there is a tie-vote, a run-off election will be held. All re-elected and newly elected Delegates will serve two-year terms beginning April 1, 2018-March 31, 2020. The next meeting of the Delegate Assembly is on Saturday, May 19-Sunday, May 20 at the Hyatt Regency in Sacramento. |
Time start: 7:32 p.m. Time end: 7:35 p.m.
Ms. Leon-Vazquez suggested that the board voted for the seven incumbents. The board agreed. She also suggested the eighth vote be a write-in candidate: Margie Garrett, the Clerk of the Compton Unified School District, who reached out to the board and asked them to consider voting for her. The board agreed. |
CSBA Delegate Assembly Sample Ballot
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These items are submitted for the public record for information. These items do not require discussion nor action.
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These items are submitted by individual board members for information or discussion, as per Board Policy 9322.
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A member of the public may request that a matter within the jurisdiction of the board be placed on the agenda of a regular meeting, as per Board Policy 9322. The request shall be in writing and be submitted to the superintendent or designee with supporting documents and information, if any, at least one week before the scheduled meeting date. Items submitted less than a week before the scheduled meeting date may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue. The board president and superintendent shall decide whether a request is within the subject matter jurisdiction of the board. Items not within the subject matter jurisdiction of the board may not be placed on the agenda. In addition, the board president and superintendent shall determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative regulation before placing the item on the agenda.
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A continuation of Section VIII, as needed. (If the number of persons wishing to address the Board of Education exceeds the time limit in section VIII, additional time will be provided in Section XVI, CONTINUATION OF PUBLIC COMMENTS.)
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Time start: 7:39 p.m. Time end: 7:43 p.m.
Public Comments:
* Ericka Leslie asked how the Olweus anti-bullying program could be strengthened and when social justice standards will be implemented at elementary school level. She also asked that absentee letters be suppressed due to the flu epidemic. She remarked that Black History Month needs to be celebrated without parents having to initiate it at the various school sites. |
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A Board member may make a brief announcement or report on his/her own activities relative to Board business. There can be no discussion under “BOARD MEMBER COMMENTS.”
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Time start: 7:35 p.m. Time end: 7:39 p.m.
* Mr. de la Torre reported that he accompanied staff to tour CART, a CTE-focused high school in Fresno. He would like to incorporate aspects of this model into SMMUSD schools. Mr. de la Torre also announced that the Pico Youth and Family Center’s Annual Art for Hearts event will be tomorrow evening at Bergamot Station.
* Mr. Kean asked about an update from the interest-based learning (IBL) field trips in which staff and a couple board members participated. Dr. Drati replied that there is an IBL discussion item scheduled for the next board meeting.
* Ms. Leon-Vazquez reported that she visited Santa Barbara HS with staff to see an IBL model, and that she also toured SMMUSD sites with Carey Upton to see recent construction projects. She encouraged the district to examine incorporating the manufacturing aspect of CTE into the curriculum in order to better prepare students for 21st Century jobs.
* Ms. Lieberman echoed Mr. de la Torre’s remarks about the CART school. She wondered how board members could share what they learn about teaching and learning models with their peers to have robust conversations.
* Dr. Tahvildaran-Jesswein reminded his peers that the March 15 regular meeting and March 20 special meeting will both be very substantive in content. |
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Items for future consideration will be listed with the projected date of consideration. The Board of Education will be given any backup information available at this time.
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This meeting will adjourn to a regular meeting scheduled for Thursday, March 15, 2018, at 5:30 p.m., in the Malibu City Council Chambers: 23825 Stuart Ranch Road, Malibu, CA.
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| The live stream of regular board meetings in progress are available online. Meetings in Malibu City Hall: https://www.youtube.com/user/CityofMalibu.
Meetings at the district office: https://www.youtube.com/user/Citytv16santamonica. Meetings held at the District Office and in Malibu are taped and rebroadcast in
Santa Monica on CityTV2, Cable Channel 20 – Check TV listing. Meetings are
rebroadcast in Malibu on Government Access Ch. 3 every Saturday at 8pm. ----------------
In compliance with the Americans with Disabilities Act, for those requiring special assistance to access the board meeting room, to access written documents being discussed at the board meeting, or to otherwise participate at board meetings, please contact the superintendent’s office at 310.450.8338 for assistance. Notification at least 48 hours before the meeting will enable the district to make reasonable arrangements to ensure accessibility to the board meeting and to provide required accommodations, auxiliary aids or services. |
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| Present | Mr. Oscar de la Torre |
| Present | Mr. Craig Foster |
| Present | Mr. Jon Kean |
| Absent | Ms. Maria Leon-Vazquez |
| Present | Ms. Laurie Lieberman |
| Absent | Mr. Ralph Mechur |
| Present | Dr. Richard Tahvildaran-Jesswein |
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| Present | Ms. Maria Leon-Vazquez |
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