• DN-1014-17/18 (Special Education)
• 1 case

• Title: House Principal
• Title: Assistant Principal

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SMMCTA

It is recommended that the Board of Education approve the minutes from the May 3, 3018, regular meeting.

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors.  

• Contractor: Jacqueline Fuentes de Gallo     
• Dates: 01/26/18-03/23/18 01/26/18-06/30/18      
• Amount not to exceed: $900.00 $1,800.00
• Description: Parent Chorus in Spanish as a Community Integration and Parent Education Activity
• Site: Edison Language Academy
• Funding: 01-00021-0-11100-10000-5802-001-4010 ($50.00 - stretch grant); 01-90150-0-11100-10000-5802-001-4010 ($850 - PTA) 01-00021-0-11100-10000-5802-001-4010 ($450.00 - stretch grant); 01-90150-0-11100-10000-5802-001-4010 ($1,350 - PTA)
• (Amend contract dates,  amount not to exceed and funding source. Original contracted approved: 01/18/18)

• Contractor: Robert Gilliam’s Artist Collective
• Dates: 01/11/18-03/09/18  
• Amount not to exceed: $4,650.00
• Description: Contemporary Dance Workshop with 6^th grade Middle School Students
• Site: Lincoln Middle School
• Funding:  01-90830-0-17000-10000-5802-012-4120 (Lincoln Middle School SMMEF grant)

• Contractor: Goodwin Procter
• Dates: 06/01/15-06/30/16 7/1/18-6/30/19
• Amount not to exceed: hourly amount-$300.00/hour (partners), $250/hour (associates), $225/hour (junior associates), $150/hour (law clerks/paralegals)
• Description: General real estate advice
• Site: Business Services
• Funding: 01-00000-0-00000-73000-5802-050-1500
• (Amend contract dates. Original contract approved: 08/12/15)

• Contractor: Allan D. Kotin & Associates
• Dates: 10/01/14-06/30/15 07/01/15-08/30/18
• Amount not to exceed: hourly amount-$225 (Allan Kotin), $160/hour (Faith Backus), $100/hour (Emily Hsiung)
• Description: Doubletree Hotel Ground Lease Administration/Negotiation
• Site: Business Services
• Funding: 01-00000-0-00000-73000-5802-050-1500
• (Amend contract dates. Original contract approved: 10/16/14)

• Contractor: Fiscal Crisis and Management Assistance Team (FCMAT)
• Dates: 08/23/2018–12/31/2018
• Amount not to exceed: $51,500.00 (per contract)
• Description: Review and study of special education department. 
• Site: Special Education
• Funding: 01-65000-0-57500-11900-5890-043-1400

These contracts are included in the 2017-18 budget. 

It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms.

The average cost for substitute teachers is $183/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.

It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2017-2018 school year.  

• School: John Adams Middle School
• Grade: 8^th
• # of Students: 14
• Destination: Tokyo, Kyoto, Hiroshima and Kizugawa, Japan
• Dates: 06/27/18 – 07/10/18
• Principal/Teacher: S.Richardson/C.Reynolds
• Cost & Funding Source: $3,200.00 per student paid by parents & fundraising; $7,500.00 need-based scholarship grant from City of Santa Monica; additional funding for scholarships from Santa Monica Science Magnet (if needed).
• Subject: Middle school cultural exchange
• Purpose: Santa Monica Science Magnet Japanese student exchange program with homestays

No child will be denied due to financial hardship. 

It is recommended that the Board of Education approve the supplemental instructional materials listed below.

It is recommended that the Board of Education approve the attached Special Education contracts for fiscal year 2017/2018. 

 According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non-public, non-sectarian school, the Individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement. The recommendations for these severely handicapped students are made by the District IEP Teams in accordance with State and Federal laws.  The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available.  Funding to come from a SELPA-wide non-public school/non-public agency reserve account. 

It is recommended that the Board of Education approve the following Purchase Orders and Changed Purchase Orders from April 25, 2018, through May 9, 2018, for fiscal / 18. 

It is recommended that the Board of Education accept, with gratitude, checks totaling $39,601.01 presented to the Santa Monica-Malibu Unified School District.

It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2017-2018 income and appropriations by $39,601.01 as described on the attached listing.

This report details only cash gifts.  It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s.  Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource.  A final report that compiles all gift and PTA contributions is prepared and available annually.

COMMENT: The value of all non-cash gifts has been determined by the donors.

NOTE: The list of gifts is available on the District’s website, www.smmusd.org.

It is recommended that the Board of Education award Best Contracting Services, Bid# 18.23 for Roofing: Repair and Replacing district wide in an amount not to exceed $1,535,248.00, which includes a 10% contingency to be used at the discretion of the District for unforeseen work.

There are 13 schools that are in dire need of roof repair or replacement.  There are leaks and other issues within the buildings at these schools.  If not addressed, these issues may escalate to worst conditions and create a safety issue for the students. The district has the repairs to be scheduled during the summer months that will have the least amount of impact in disrupting the students. The project will be completed prior to the start of the new school year 2018/19. 

Funding Information:

• Budgeted: Yes     
• Fund: 40       
• Source: Capital Facilities Fund
• Account Number: 40-90100-0-00000-82000-5640-060-2600

The RFP was sent out to 11 roofing contractors. Five attended the job walk and two submitted bid packages. The results are as follows:

• Best Contracting Services: $1,395,680.00
• Eberhard: $1,693,346.00

It is recommended that the Board of Education award Bid# 18.27 - District Vehicles to Santa Monica Ford in an amount not to exceed $145,239.25. 

The District has to replace four (4) trucks that have been deemed unrepairable by transportation department. These vehicles are used in the maintenance department.

Funding Information:

• Budgeted: Yes     
• Fund: 01       
• Source: General Fund
• Account Number: 01-00000-0-00000-82000-6500-064-2603

The RFQ was sent out to four Vehicle Dealerships. Two responded with the following results:

• Santa Monica Ford: $145,239.25
• National Auto Fleet Group: $148,201.49

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors for Measure BB & ES Projects.

• Contractor: Caroline Coster
• Dates: 06/01/18 - 05/31/19
• Amount not to Exceed: $72,000
• Description: Sustainability Coordinator
• Site: Measure ES & Measure BB – Capital Improvements & Maintenance & Operations
• Funding: 85-90100-0-00000-85000-5802-050-2600 (Measure BB & ES/Capital Improvements – 50%); 01-81500-0-00000-85000-5802-061-2602 (M&O – 50%)

These contracts are included in the 2017-18 & 2018-19 budget.

Library technology standards where developed by the Librarian subcommittee of the District Technology Team in the Fall of 2014.  The libraries are located at the following sites:  Edison, Grant, McKinley, Roosevelt, Muir/SMASH, Franklin, Webster, Point Dume, and Cabrillo, Lincoln Middle School, John Adams Middle School and Santa Monica High School.  The installation at Cabrillo will be a portable unit.  Each installation will bring the library space up to the current technology standards including a projection system and audio amplification system.

Funding Information

• Budgeted: Yes                
• Fund: 84       
• Source: Measure ES
• Account Number: 84-90903-0-00000-85000-6200-030-1300

School district governing boards have the authority to “piggyback” on another public agency’s bid per public contract code section 20118 and 20652 when it is determined to be in the “best interest of the district”.  It is often advantageous for district to utilize piggyback bids when contract items are identical to the districts specifications.  Using piggyback contracts saves time and money, and they often provide lower prices than a single jurisdiction would be able to obtain.

The Board of Education approved the budget for Measure ES-2 Technology purchases during the Board meeting of August 28, 2014 (Item S.01). This purchase will utilize a portion of the Library: Research & Instruction allocation.

It is recommended that the Board of Education approve Change Order #01 with SimplexGrinnell for the Will Rogers Elementary School – Windows, Flooring & Paint and Fire Alarm Upgrade Project for a not to exceed amount of $162,782.58 for a total contract amount of $642,269.43.

At the May 04, 2017, Santa Monica Malibu Unified School District Board of Education Meeting, the original contract was a sole source award to SimplexGrinnell in the amount of $479,486.85, under a piggyback agreement to the Federal GSA contract #GS-07-0396M.

This Change Order 01 is for a not to exceed amount of $162,782.58 and will increase the contract amount to $642,269.43 and will increase the contract duration by 169 days of non-compensable contract time.

Provide and install wire mold in lieu of EMT in the Administration Building B as there were no ceilings to conceal the new FA conduit; Re -install new Fire Alarm conduits on both the north and south side of buildings B, D, E, F, G, H and J as the existing ceilings were badly deteriorated; Provide new fire alarm conduits and boxes on the arcade roofs could not be used for the new fire alarm, as they were already too full with existing wires. Provide new Linear Wire Heat Detection cable, as the non-accessible spaces above the restroom hard lid ceilings were combustible and needed Fire Alarm protection. This work was submitted to DSA as CCD 06A and once approved was completed on a T&M basis; Provide a new expansion system power supply (SPS) with 3 Class A/B NACs, ID Net Channel and Charger to the main Fire Alarm Control panel in building B to allow for at least 10% spare capacity, per NFPA code; Back charge for an additional 6 days of Fire Watch from 1/22/18 when the Fire alarm was scheduled to be cut over, to 1/30/18 when the Fire Alarm was actually cut over.

This Change Order #01 which exceeds 10% of the original contract amount, was not bid out as a separate contract as it is based on the same unit pricing as the sole source award and the Federal GSA contract #GS-07-0396M.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-00000-85000-6200-006-2600
• Budget Category: Construction Contracts
• DSA #: 03-117560

MEASURE BB FUNDING:

• ORIGINAL CONTRACT AMOUNT: $479,486.85
• CHANGE ORDER NO. 1: $162,782.58         
• TOTAL CONTRACT AMOUNT: $642,269.43

It is recommended that the Board of Education approve Change Order #01 with SimplexGrinnell for the Roosevelt Elementary School – Window, Paint, Floors & Doors Project and Fire Alarm Project for a credit amount not to exceed ($4,056.00) for a total contract amount of $513,318.88. 

At the May 4, 2017, Santa Monica Malibu Unified School District Board of Education Meeting, the original contract was awarded to SimplexGrinnell in the amount of $517,374.88.  Change Order 01 is for a credit amount of ($4,056.00) for the fire watch back charge, to the Contractor.

This Change Order 01 for a credit amount of ($4,056.00) will decrease the contract amount to $513,318.88 and will increase the contract duration by 38 days of non-compensable contract time.

Due to scheduling conflicts and unforeseen site conditions, the cut over to the new fire alarm was delayed by 21 days and since the old fire alarm had to be taken off line, the District Fire Watch protocol was initiated. Once the fire alarm was ready for cut over, the testing had to be coordinated on after hours and on Saturdays. On two occasions the battery test was voided by District M&O and had to be re-scheduled reducing the number of fire watch back charge days from 21 to mutually agreed 13 days.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-00000-85000-6200-007-2600
• Budget Category: Construction Contracts
• DSA #: 03-117621

MEASURE ES FUNDING:

• ORIGINAL CONTRACT AMOUNT: $517,374.88
• CHANGE ORDER NO. 1: ($4,056.00)             
• TOTAL CONTRACT AMOUNT: $513,318.88

It is recommended that the Board of Education award an agreement to Direct Source Communications Inc. for the John Adams Middle School – Performing Arts Center Project in an amount not to exceed $9,621.95. 

The District requested that Direct Source Communications Inc., provide a proposal for IT move management services as they have performed all the IT move services for the bond program.  Direct Source Communications Inc. will install a fiber optic backbone from MDF to Music Building IDF location and Kindergarten Building IDF location, provide inter-duct conduit for fiber optic pathways, and remove the auditorium network equipment and deliver it to the District.  This work is necessary to prepare for the John Adams Auditorium Building demolition and new construction.

Funding Information

• Budgeted: Yes                      
• Fund: 85
• Source: Measure ES
• Account Number: 85-90907-0-00000-85000-5802-011-2600
• Budget Category: Other Services/Operating Expenditures

It is recommended that the Board of Education award an agreement to MGTL Inc. to provide special inspection services for John Adams Middle School – Gym Floor Project and Field Replacement Project in an amount not to exceed $9,878.00. 

The District issued an RFQ/RFP on April 06, 2018, for special inspection services to 5 inspection services firms.  Responses were due April 13, 2018.

The District received four responses from:

• MGTL Inc. - $9,878.00
• Ninyo and Moore - $21,559.00
• Converse Consultants – $30,396.00
• Leighton Consulting, Inc. – $31,053.00

Staff reviewed the proposals and found that only three firms were qualified as Leighton Consulting Inc. submitted their proposal after the due date.  Staff reviewed the proposals and found that MGTL Inc. presented the lowest fee and was determined to be the best value to the District. It is recommended that MGTL Inc. be awarded an agreement based on their qualifications and their pricing for an amount not to exceed $9,878.00.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90907-0-00000-85000-5802-011-2600 (Gym Floor Project - $4,939.00); 85-90907-0-00000-85000-5802-011-2600 (Field Replacement Project - $4,939.00)
• Budget Category: Soft Costs / Testing & Inspection / Materials Lab

It is recommended that the Board of Education approve Contract Amendment #20 with Leighton Consulting, Inc. for the Lincoln Middle School Athletic Field and Track Replacement Project in an amount not to exceed $45,220.00 for a total contract amount of $441,120.00.

Leighton Consulting, Inc. is providing on-site geotechnical soils testing and observation and materials testing services for various Measure ES projects including the Lincoln Middle School (LMS) Field and Track Replacement Project (DSA #03-117787). 

Additional geotechnical soils testing and observation and materials testing costs on the LMS Field and Track Replacement Project have been required due to the extended construction schedule, Contractor failing tests thereby requiring multiple re-testing and Contractor requesting technicians be on-site (on standby) to expedite testing and acceptance of their work.  Contractor has agreed to reimburse District for the re-testing and standby costs incurred by the District.  These charges will be back charged to the Contractor.

Leighton Consulting, Inc. has submitted a proposal to provide those additional geotechnical soils testing and observation and materials services required through Mid-April on the LMS Field and Track Replacement Project including those to be back charged to the Contractor.  This Contract Amendment #20 for $45,220.00 for additional services for a new total contract amount of $441,120.00.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90908-0-00000-85000-5802-012-2600
• Budget Category: Soft Costs \ Environmental Tests \ Geotechnical Engineering and Material Testing
• DSA #: 03-117787

MEASURE ES FUNDING:

• ORIGINAL CONTRACT AMOUNT - Campus Plan Project: $16,335
• CONTRACT AMENDMENT #01 - Sealy Field & Stairway & Sidewalk: $8,190
• CONTRACT AMENDMENT #02 - Stairway & Sidewalk Geotech and LOR: $12,370
• CONTRACT AMENDMENT #03 - SCP Phs 1&2 Geotechnical Report: $32,722
• CONTRACT AMENDMENT #04 - Stockpile and Tennis Courts: $23,317
• CONTRACT AMENDMENT #05 - Sealy Field Pjt.: $21,039
• CONTRACT AMENDMENT #06 – Lincoln Track and Field $47,356
• CONTRACT AMENDMENT #07 – Stair and Ramp: $16,740
• CONTRACT AMENDMENT #08 – Sealy Field: $19,410
• CONTRACT AMENDMENT #09 - Business Bld. Stairway welding/Inspect: $2,693
• CONTRACT AMENDMENT #10 – Archeological Assessment for CEQA: $26,202
• CONTRACT AMENDMENT #11 - Samohi New Ph 1 & 2 subterranean pkg: $19,168.00
• CONTRACT AMENDMENT #12 – Native American Monitoring Services for CEQA: $5,160.00
• CONTRACT AMENDMENT #13 – Supplemental Earthworks Testing- Sealy Field: $15,280.00
• CONTRACT AMENDMENT #14 – Pico Gate Welding Inspection: $2,813.00
• CONTRACT AMENDMENT #15 – MHS FIG&D WPFD- Geotech, Inspect, Mat. Test Svc: $20,937
• CONTRACT AMENDMENT #16 – Samohi Paleo Report – CEQA: $6000
• CONTRACT AMENDMENT #17 – Lincoln Geotech: $20,395.00
• CONTRACT AMENDMENT #18 – Lincoln MS Geotech Added Work: $18,441.00
• CONTRACT AMENDMENT #19 – SAMOHI Discover Building Geotech Services: $61,332.00
• CONTRACT AMENDMENT #20 – Lincoln MS Geotech Added Work: $45,220.00  
• TOTAL CONTRACT AMOUNT: $441,120.00

It is recommended that the Board of Education approve Contract Amendment #5 with DLR Group to provide additional design services for the Lincoln Middle School - Field and Track Replacement Project in amount not to exceed $16,242.50 for a total contract amount of $431,331.50.

The District requested DLR Group provide additional design services needed to accommodate additional electrical services, landscaping consultation and descoping of project elements.  DLR submitted proposals for:

• Landscaping Consultation: $5,500.00
• Tennis Court Lighting: $4,787.50
• Sewer Line De-scoping: $3,955.00
• Reimbursable Expenses: $2,000.00
  

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90908-0-00000-85000-5802-012-2600
• Budget Category: Soft Costs\Design Service\Architects
• DSA #: 03-117787

MEASURE ES FUNDING:

• ORIGINAL CONTRACT (LMS – Field & Track Project) $198,781.00
• CONTRACT AMENDMENT #1 (LMS – Add’l Design Services)  $128,780.00      
• CONTRACT AMENDMENT #2 (LMS – Cost Estimating Services)  $9,108.00
• CONTRACT AMENDMENT #3 (LMS – Add’l Design Services)  $19,450.00
• CONTRACT AMENDMENT #4 (LMS – Add’l Design Services)  $58,470.00
• CONTRACT AMENDMENT #5 (LMS – Add’l Design Services).  $16,242.50  
• TOTAL CONTRACT AMOUNT: $430,831.50

It is recommended that the Board of Education award a contract for Bid #18.19.ES for Windows, Paint, Floors, Doors & HVAC at Olympic High School to USS Cal Builders Inc., in an amount not to exceed $4,228,000.

The District publicly bid the Olympic High School Project – Windows, Paint, Floors, Doors & HVAC Project Bid #18.19.ES, on February 28, 2018. Legal advertisement of the notice inviting bids was published in The Daily Breeze and The Santa Monica Daily Press and ran on February 28, 2018, and March 7, 2018. The notice inviting bids was sent to 136 General Contractors that are on the SMMUSD Approved (Pre-Qualified) list, and to the required trade journals. Prequalification was required for all General Contractors submitting a bid.  A mandatory job walk was conducted on March 9, 2018 and 18 contractors attended. Bids were received and publicly opened on April 20, 2018. Five bids were received as noted below:

• USS Cal Builders Inc. $4,228,000.00
• Novus Construction $4,359,323.00
• Woodcliff Corporation $4,756,000.00
• The Nazerian Group $4,944,123.00
• Kemcorp $4,974,500.00

Staff reviewed the bids for responsiveness. The Notice of Intent to award was issued to USS Cal Builders Inc., on April 24, 2018, for the total bid amount.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-014-2600
• Budget Category: Construction Contract
  

It is recommended that the Board of Education approve Change Order #08 with Byrom-Davey, Inc. for the Santa Monica High School – Sealy Field Project in an amount not to exceed $46,988.07 for a total contract amount $2,133,642.75. 

On April 20, 2017 the Board awarded to Byrom-Davey, Inc. the construction contract for the Santa Monica High School Sealy Field in the amount of $1,442,121.00.

During construction a number of modifications and additions to the project work were performed due to unforeseen conditions, changed scope and additional scope of work. 

DSA required modifications to some of the fencing, handrails and paving for the Interim Housing units, which occurred after the cost proposal for the work had been accepted from Byrom-Daves, which resulted in the expansion of the scope of work. The material used in the softball bull-pen was found to be ineffective and required replacement. After the construction of the softball infield, it was found that water was trapped in the area, which required the installation of a subterranean drain, connected to the storm drainage system.

• Install additional fencing and handrails: $9,634.64
• Modify paving to comply with ADA requirements: $4,243.66
• Change of material used in the bull-pen: $4,000.00
• Install drainage system – Infield: $29,109.77
• TOTAL: $46,988.07

This Change Order no. 08 is an extension to the project to provide for the changed scope and improvements necessary overcome unforeseen conditions.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-118615

MEASURE ES FUNDING

• Original Contract: $1,442,121.00
• Change Order #01: $187,539.00
• Change Order #02: $4,938.75
• Change Order #03: $140,455.00 $140,454.89
• Change Order #04: $113,122.02
• Change Order #05: $32,644.81 $32,640.93
• Change Order #06: $143,040.00
• Change Order #07: 22,798.09
• Change Order #08: $46,988.07        
• Total Contract amount: $2,133,642.75

It is recommended that the Board of Education accept as completed all construction under the contract issued to EasyTurf Inc., for the Santa Monica High School – Science Quad Artificial Turf Project, turf re-installation after the construction of the duct bank, with a final contract amount of $17,940.00.

At the December 14, 2017 Board of Education Meeting, a contract was awarded to Easy Turf using CMAS Contract Number: 4-13-78-0068A, with an expiration date of 8/31/2022, in the amount of $17,940.00.  No change orders were issued, so the contract amount remained at $17,940.00.

All scope of work items have now been completed.  A Certificate of Substantial Completion was issued to EasyTurf Inc.  No further correction items remained at that date as all work had previously been completed successfully.  In compliance with statutory requirements, a Notice of Completion has been filed with the County of Los Angeles.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-0000-85000-6200-015-2600
• Budget Category: Construction Contracts

It is recommended that the Board of Education approve Change Order #01 with Amtek Construction for the Santa Monica High School – Interim Housing, Electrical Project in an amount not to exceed $7,197.93 for a total contract amount $82,197.93 and 5 days of schedule impact. 

On January 24, 2018 the Board awarded to Ametk Construction. the construction contract for the Interim Housing, Electrical Project in the amount of $75,000.00.

The electrical service for the backup of service for the existing area/parking lights and provision for electrical outlets for events was found to be different from expectations, resulting in the need for a design change. In addition, the path of travel for the overhead lines from Barnum Hall required the trimming of trees to accommodate the service. Some modifications were made to the service that resulted in a credit that was used to partially off-set the additional cost.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-118615

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: $75,000.00
• CONTRACT AMENDMENT #01: $7,197.93 
• TOTAL CONTRACT AMOUNT: $82,197.93

It is recommended that the Board of Education approve Change Order #01 with Elite Modular to provide interim housing for the Santa Monica High School – Discovery Building Project, in an amount of $74,127.00 for a total contract amount $438,886.00.

The Board authorized use of the Savanna School District’s piggybackable bid awarded to Elite Modular during the 6/29/17 meeting. The DSA approved portable buildings and appropriate services are specified under Project Bid #SSPS, #40-09/2016-17 valid from January 17, 2017, through January 17, 2018.

On 12/14/17, the Board approved a contract with Elite Modular to provide the Interim Housing classrooms and restroom for Santa Monica High School to accommodate classes during the demolition and construction of the Discovery Building Project. The proposal included leasing of four 24’ x 40’ classrooms and one 8.5’ x 30’ restroom building. When it was discovered that the classrooms and restroom did not fit the tennis court as planned due to specific seismic requirements, it was necessary to change the complete ramp configuration and new ramps and walkways were installed. After the installation, it was decided to add skirting to the ramps and elevated walkways to prevent the accumulation of trash and to improve the appearance.

This Change Order #01 is an addition to the project to provide for the changed scope. 

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-5630-015-2600
• Budget Category: Hard Costs \ Construction Contracts\ Modulars
• DSA #: 03-118615

MEASURE ES FUNDING

• Original Contract: $364,759.00
• Change Order #01: $74,127.00         
• Total Contract Amount: $438,886.00

It is recommended that the Board of Education accept as completed all construction under the contract issued to Amtek Construction, for the Santa Monica High School – Discovery Building Project - Interim Housing Electrical, with a final contract amount of $82,197.93. 

At the January 24, 2018, Board of Education Meeting, a contract was awarded to Amtek Construction, in the amount of $75,000.00.  One change order for an amount of $ 7,197.93 was issued, which increased the contract amount to $82,197.93.

All scope of work items have now been completed.  A Certificate of Substantial Completion was issued to Amtek.  No further correction items remained at that date as all work had previously been completed successfully.  In compliance with statutory requirements, a Notice of Completion has been filed with the County of Los Angeles.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-0000-85000-6200-015-2600
• Budget Category: Construction Contracts

It is recommended that the Board of Education approve Amendment #08 with Sandy Pringle Associates to provide inspection services for Santa Monica High School – Campus HVAC Project in an amount not to exceed $16,529.20 for a total contract amount of $251,229.20.

Inspections services are required for the installation of the HVAC system on a number of buildings on the campus The work will include compliance with DSA approved plans.

Sandy Pringle and Associates has been asked to provide a “not to exceed” proposal based on the DSA approved plans for the project to be used as directed to conduct the inspection services required.

Inspection services are required by code to ensure that school facilities are built to the District requirements. This amendment #08 is to provide additional inspection services for the inspection for the HVAC systems.

Funding Information:

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90906-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs \ Testing & Inspection / Materials Lab
• DSA #: 03-118434

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT - Roosevelt & Webster – WFP: $32,968.00
• CONTRACT AMENDMENT #01 – Malibu FIG – WFP: $53,256.00
• CONTRACT AMENDMENT #02 – SAMOHI – Sealy Field: $49,818.00
• CONTRACT AMENDMENT #03 – Lincoln MS – Track & Field: $49,818.00
• CONTRACT AMENDMENT #04 – Webster ES – WFP: $31,000.00   
• CONTRACT AMENDMENT #05 – Samohi – Pico and BB Stairway: $3,610
• CONTRACT AMENDMENT #06 – Samohi – Interim Repairs & stairs: $3,400
• CONTRACT AMENDMENT #07 – Samohi – Discovery; Interim Housing & duct bank: $10,830
• CONTRACT AMENDMENT #08 – Samohi – Campus HVAC $16,529.20  
• TOTAL CONTRACT AMOUNT: $251,229.20

It is recommended that the Board of Education approve Contract Amendment #21 to Leighton Consulting Inc. for Santa Monica High School – Discovery Building Project - Olympic Spur for review of the plans from a geologic perspective for the various elements of the project, in an amount not to exceed $4,250.00 for total contract amount of $445,370.00. 

Leighton’s additional scope of work for plan review of the Olympic Spur includes: the impact of the design on the existing post tension tennis court slab, retaining walls and other structural elements of the design. This information is required in terms of GSA requirements for the DSA plan submittal.

Leighton’s request for additional budget includes providing supplemental professional services.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering and Material Testing
• DSA #: 03-118774

MEASURE ES FUNDING:

• ORIGINAL CONTRACT AMOUNT - Campus Plan Project: $16,335
• CONTRACT AMENDMENT #01 - Sealy Field & Stairway & Sidewalk: $8,190
• CONTRACT AMENDMENT #02 - Stairway & Sidewalk Geotech and LOR: $12,370
• CONTRACT AMENDMENT #03 - SCP Phs 1&2 Geotechnical Report: $32,722
• CONTRACT AMENDMENT #04 - Stockpile and Tennis Courts: $23,317
• CONTRACT AMENDMENT #05 - Sealy Field Pjt.: $21,039
• CONTRACT AMENDMENT #06 – Lincoln Track and Field: $47,356
• CONTRACT AMENDMENT #07 – Stair and Ramp: $16,740
• CONTRACT AMENDMENT #08 – Sealy Field: $19,410
• CONTRACT AMENDMENT #09 - Business Bld. Stairway welding/Inspect: $2,693
• CONTRACT AMENDMENT #10 – Archeological Assessment for CEQA: $26,202
• CONTRACT AMENDMENT #11 - Samohi New Ph 1 & 2 subter. pkg: $19,168.00
• CONTRACT AMENDMENT #12 – Native American Monitoring Services for CEQA: $5,160.00
• CONTRACT AMENDMENT #13 – Supplemental Earthworks Testing- Sealy Field: $15,280.00
• CONTRACT AMENDMENT #14 – Pico Gate Welding Inspection: $2,813.00
• CONTRACT AMENDMENT #15 – MHS FIG&D WPFD- Geotech, Inspect, Mat. Test Services: $20,937
• CONTRACT AMENDMENT #16 – Samohi Paleo Report – CEQA: $6,000
• CONTRACT AMENDMENT #17 – Lincoln Geotech: $20,395.00
• CONTRACT AMENDMENT #18 – Lincoln MS Geotech Added work: $18,441.00
• CONTRACT AMENDMENT #19 – Samohi Discovery Investigation: $61,332.00
• CONTRACT AMENDMENT #20 – LMS Geotech: $45,220.00
• CONTRACT AMENDMENT #21 – Olympic Spur Plan Review: $4,250.00  
• TOTAL CONTRACT AMOUNT: $445,370.00

It is recommended that the Board of Education approve Change Order #01 with Precision Contracting for the Santa Monica High School – Abatement of Science and Technology Buildings, in an amount not to exceed $3,178.12 for a total contract amount $190,858.12, with no impact to the schedule. 

On March 15, 2018, the Board awarded to Precision Contracting, the abatement contract for the Science and Technology Buildings in preparation for the demolition of those buildings to make way for the construction of the new Discovery Building, in the amount of $187,000.00.

When erecting the fence around the perimeter of the project site, it was decided to modify the installation to ensure the longevity of the fencing beyond the end of the project, extending into the demolition project. This work involved drilling through the paving and burying the fencing poles in lieu of using temporary fencing posts with sandbags.   

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: $187,680.00
• CONTRACT AMENDMENT #01- Fencing Mods: $   3,178.12
• TOTAL CONTRACT AMOUNT: $190,858.12 

It is recommended that the Board of Education approve Change Order #02 with Precision Contracting for the Santa Monica High School – Abatement of Science and Technology Buildings, in an amount not to exceed $18,600 for a total contract amount $209,458.12, with 5 days impact to the schedule.

On March 15, 2018 the Board awarded to Precision Contracting, the abatement contract for the Science and Technology Buildings in preparation for the demolition of those buildings to make way for the construction of the new Discovery Building, in the amount of $187,000.00.

The abatement of the windows in the Science Building required the partial removal of built in cabinetry, which revealed previously unknown transite panels below the windows on the north side of the building, which will need to be abated. The work will include the removal of all cabinetry and all wall paneling for the entire length of the north side of the building. The material will be bagged and removed to a specialized receiving facility.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: $187,680.00
• CONTRACT AMENDMENT #01- Fencing Mods: $3,178.12
• CONTRACT AMENDMENT #02 - Abatement of Science north wall: $18,600.00 
• TOTAL CONTRACT AMOUNT: $209,458.12

It is recommended that the Board of Education approve Contract Amendment #51 with Psomas for Webster Elementary School – Drop-off and Parking Lot Reconfiguration Project in an amount not to exceed $5,275.00 for a total contract amount of $1,357,870.00.

This scope of work is based upon the findings in the Categorical Exemption and Biological Inventory Letter Report for the Webster Elementary School Safety Project. The District is required to conduct a Nesting Bird Survey prior to the start of construction and this survey will ensure compliance with these documents.

MEASURE BB:

• ORIGINAL CONTRACT AMOUNT: $249,450
• Contract Amendment#1 - Survey, 4 Sites: $92,200
• Contract Amendment#2 - Samohi Utilities Map: $39,600
• Contract Amendment#3 - Survey, 2 Sites: $38,000
• Contract Amendment#4 - Survey, 4 Sites: $63,000
• Contract Amendment#5 - Survey, 4 Sites: $99,900
• Contract Amendment#6 - Survey/Utilities Mapping, 4 Sites: $84,500
• Contract Amendment#7 - Survey, 5 Sites: $72,600
• Contract Amendment #8 - MMHS, Sewer, Easement: $63,500
• Contract Amendment #9 - Samohi, Olympic): $99,000
• Contract Amendment #10- Samohi survey)(A.16: $7,500
• Contract Amendment #11- Lincoln survey)(A.17: $15,000
• Contract Amendment #12 - MMHS survey: $5,500
• Contract Amendment #13 - Webster survey: $22,500
• Contract Amendment #14 - MMHS survey: $7,500
• Contract Amendment #15 - MMHS slope analysis: $1,800
• Contract Amendment #16- (JAMS design survey: $8,379
• Contract Amendment #17- (MMHS design survey: $29,246
• Contract Amendment #18 - PDES survey: $23,574
• Contract Amendment #19 - Samohi: $24,232
• Contract Amendment #20 - MMHS: $6,795
• Contract Amendment #21 - Webster:   $22,081
• Contract Amendment #22 - MMHS: $2,560
• Contract Amendment #23 - Samohi: $17,048
• Contract Amendment #24 - JAMS confirmation survey: $2,500
• Contract Amendment #25 - JAMS underground sewer survey: $21,556
• Contract Amendment #26 - ELA design survey: $10,848
• Contract Amendment #27- JAMS revised survey: $1,496
• Contract Amendment #28 - Rogers Survey for Relos: $11,646
• Contract Amendment #29 - Rogers Utility Det. for Relos: $13,056
• Contract Amendment #30 - JAMS Underground utilities: $2,170
• Contract Amendment #31 - JAMS utility investigation – relos: $6,296
• Contract Amendment #32 - JAMS subsurface investigation: $4,198
• Contract Amendment #33 - Contract extension: $0
• Contract Amendment #34 - Olympic subsurface investigation: $7,050
• Contract Amendment #35 - Grant survey update: $600
• Contract Amendment #36 - Webster survey update): $2,003
• Contract Amendment #37 - Contract extension: $0
• Contract Amendment #38 - Malibu survey update: $4,526
• Contract Amendment #39 - Edison Easement: $5,000
• Contract Amendment #41 - Data Center/Administration Building: $3,500
• Contract Amendment #42 - Malibu On-Call Services Agreement: $10,000
• Contract Amendment #48 - Malibu Arborist / Avian Monitoring: $41,205.00
• Contract Amendment #49 - Webster Utility Mapping: $16,510.00
• Contract Amendment #50 – Malibu Arborist / Avian Monitoring: $92,970.00
• Contract Amendment #51 – Webster – Pre-const. Nesting Bird Survey: $5,275.00 
• TOTAL CONTRACT AMOUNT: $1,357,870.00

Funding will be from Program Reserve Shortage

It is recommended that the Board of Education approve Contract Amendment #55 with HMC Architects for Malibu Middle High School – Campus Improvement Project in an amount not to exceed $44,985.00 for a total contract amount of $9,412,140.50.

Contract Amendment #55 shall cover the cost to address additional design issues at Malibu Middle High School. This amendment will include the cost of all work contained in three district proposals from HMC.

1. Information Technology Technician Office in the amount of $13,100. The demolition of the old Administration Building displaced the main campus IT manager and staff. This fee will cover the cost to design a new IT technician office in Building D, Room 213.
2. Onsite Soil Disposal Study for Parking Lot E in the amount of $5,200. The contractor included an alternate in their bid for the construction of Parking Lot E that may have saved the District more than $600,000 if selected. This fee covered the cost of the design team to evaluate the feasibility of the alternate presented. The Contractors proposal was found to be in conflict with the Coastal Development Permit and other regulatory requirements, so the District did not pursue the credit.
3. Revisions to Fire Lane Related to the Reconstruction of Building E in the amount of $26,685. The scope of work for Building E was changed from modernization to replacement. That change prompted additional reviews by the fire marshal and subsequent changes to the onsite fire lanes. This fee covers the cost of that redesign effort.

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-5802-010-2600
• Project: Safety and Security Project
• Budget Category: Soft Costs \ Design Services \ Architects

MEASURE BB:

• ORIGINAL CONTRACT AMOUNT - MMHS, Prog./Schematic Design: $961,327
• CONTRACT AMENDMENT #1 - Cabrillo, SDC-IS: $87,995
• CONTRACT AMENDMENT #2 - MMHS, FF&E Standards: $92,400
• CONTRACT AMENDMENT #3 - MMHS, DD/CD/CA: $3,562,894
• CONTRACT AMENDMENT #4 - Pt. Dume/Webster Safety: $157,588
• CONTRACT AMENDMENT #5 - MMHS, Public Meetings/EIR: $25,144
• CONTRACT AMENDMENT #6 - Cabrillo, Safety Project: $10,304
• CONTRACT AMENDMENT #7 - Webster, Parking Safety Project: $62,344
• CONTRACT AMENDMENT #8 - Cabrillo, Septic Study: $21,647
• CONTRACT AMENDMENT #9 - MMHS, Right turn lane study: $68,256
• CONTRACT AMENDMENT #10 - MMHS, Fire protection: $25,991
• CONTRACT AMENDMENT #11 - MMHS, Field renderings: $8,046
• CONTRACT AMENDMENT #12 - MMHS, Wastewater study: $62,037
• CONTRACT AMENDMENT #13 - MMHS, Electrical: $34,428
• CONTRACT AMENDMENT #14 - MMHS, EIR, Traffic, Parking: $372,321
• CONTRACT AMENDMENT #15 - Webster Fire alarm: $9,090
• CONTRACT AMENDMENT #16 - MMHS, Additional Scope: $228,405
• CONTRACT AMENDMENT #17 - Malibu, Parking Lot “A”: $57,340
• CONTRACT AMENDMENT #18 - Cabrillo, Additional scope: $9,690
• CONTRACT AMENDMENT #19 - OWTS, Webster: $57,330
• CONTRACT AMENDMENT #20 - OWTS, Pt. Dume: $57,330
• CONTRACT AMENDMENT #21 - MMHS, OWTS Const. Doc’s & CA: $245,375
• CONTRACT AMENDMENT #22 - Point Dume, Struct. invest. & design: $19,840
• CONTRACT AMENDMENT #23 - MMHS, CDP Exempt. and Waivers: $12,520
• CONTRACT AMENDMENT #24 - Cabrillo, DSA submittal Fencing: $3,700
• CONTRACT AMENDMENT #25 - MMHS, FA into sep. DSA & Bid Pkg: $69,210
• CONTRACT AMENDMENT #26 - MMHS Fence/Gates, Erosion Control: $83,090
• CONTRACT AMENDMENT #27 - Cabrillo, Fencing & gate revisions: $7,065
• CONTRACT AMENDMENT #28 - Webster, Parking and Drop-Off: $73,280
• CONTRACT AMENDMENT #29 - Malibu, Campus Improvement: $8,000
• CONTRACT AMENDMENT #30 - MMHS, EIR lighting study: $4,500
• CONTRACT AMENDMENT #32 - MMHS, RWQCB, WDRs: $6,200
• CONTRACT AMENDMENT #33 - MMHS HS, Fire Alarm, FCD: $7,315
• CONTRACT AMENDMENT #34 - MMHSHS, SWPPP: $5,800
• CONTRACT AMENDMENT #36 - MMHS, CDP, Hearing, redesign: $350,000
• CONTRACT AMENDMENT #37 - MMHS, Redesign, OWTS Redesign: $444,444
• CONTRACT AMENDMENT #38 - MMHS, Pkg Lot Photo Renderings: $44,345
• CONTRACT AMENDMENT #39 - MMHS, Wharf and Pkg Lot E Design: $496,000
• CONTRACT AMENDMENT #40 - MMHS, Pkg lot/ESHA Light Meter: $14,000
• CONTRACT AMENDMENT #41 - MMHS, Bldg E: $193,097
• CONTRACT AMENDMENT #42 - MMHS Building E Replacement: $108,500
• CONTRACT AMENDMENT #43 - MMHS Building E Exterior Upgrades: $88,454
• CONTRACT AMENDMENT #44 - MMHS Native Tree Monitoring Rpt.: $4,500
• CONTRACT AMENDMENT #45 - MMHS SWPPP & Waste Water: $158,764
• CONTRACT AMENDMENT #46 - MMHS Air Cond. & MDF Mig. Plan: $183,700
• CONTRACT AMENDMENT #47 - MMHS Feasibility Std and CDP App: $58,350
• CONTRACT AMENDMENT #48 - MMHS Growthpoint Renderings: $6,187
• CONTRACT AMENDMENT #49 - MMHS Design Updates and Bid Sets: $462,801
• CONTRACT AMENDMENT #50 - MMHS Peer Review - Outdoor Lights: $5,036.50
• CONTRACT AMENDMENT #51 - MMHS Traffic Control: $18,510
• CONTRACT AMENDMENT #52 - Webster Drop Off /Parking Lot Update: $170,290.00
• CONTRACT AMENDMENT #53 – MMHS Reimbursables: $25,000.00
• CONTRACT AMENDMENT #54 – Webster Elec Reloc and Lighting Conduit: $17,375.00
• CONTRACT AMENDMENT #55 – MMHS IT Office, Onsite Soil Study, Fire Lane: $44,985  
  
• TOTAL CONTRACT AMOUNT: $9,412,140.50

Malibu Stadium Lighting:

• CONTRACT AMENDMENT #31 - MMHS, Stdm Lights, Architect Svcs.: $56,260
• CONTRACT AMENDMENT #35 - MMHS, Stdm Lights, Architect Svcs.: $12,795 
• TOTAL AMOUNT: $69,055          

Funding for this CA will be through Program Reserve Shortage.

It is recommended that the Board of Education award a contract with FieldTurf USA, Inc. to convert the softball infield from infield dirt mix to synthetic turf and to convert a decomposed granite (DG) container storage area to concrete for John Adams Middle School - Field Replacement Project in an amount not to exceed $259,841.18.

The District will contract with FieldTurf USA, Inc. using CMAS contract #4-06-78-0031A. FieldTurf USA, Inc. will remove the existing dirt infield, install a new below ground drainage system and base material, and install new 2” Vintage 40 synthetic turf and PureSelect (ground olive core) infill material. The field surface will include softball markings and base inserts for softball and Pony Baseball play distances.

The District has worked with FieldTurf USA, Inc. to identify an alternate, organic, infill material for this replacement surface. In conjunction with their recommendations, we have selected PureSelect ground olive core infill material.

The scope of work is planned to occur between late May and mid-August 2018 and will cost a not to exceed amount of $259,841.18.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90908-0-00000-85000-6200-011-2600
• Budget Category: Building and Building Improvement
  

It is recommended that the Board of Education approve the attached certificated appointments.

Unless otherwise noted, all items are included in the 2017-2018 approved budget.

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the Board of Education approve the administrative appointments listed below.

• House Principal, Santa Monica High School (effective July 1, 2018)
• House Principal, Santa Monica High School (effective July 1, 2018)
• Assistant Principal, Lincoln Middle School (effective July 1, 2018)

It is recommended that the Board of Education approve the increase in FTEs (total = 0.5246 FTE), as indicated below in order to meet IEP requirements and student needs for the 2017-2018 school year.

The 2017-2018 budget will be adjusted $6,361 for salary and benefits.

• ParaEducator 1 - increase from 0.375 FTE (3 hours) to 0.50 FTE (4 hours) – Lincoln Child Care
• ParaEducator 1 - increase from 0.75 FTE (6 hours) to 0.825 FTE (6.6 hours) – Cabrillo Elementary
• ParaEducator 3 - increase from 0.825 FTE (6.6 Hours) to 0.95 FTE (7.6 hours) – Cabrillo Elementary
• ParaEducator 3 - increase from 0.7916 FTE (6.33 hours) to 0.9162 (7.33 hours) – Roosevelt Elem
• ParaEducator 3 - increase from 0.75 FTE (6 hours) to 0.825 FTE (6.6 hours) – Cabrillo Elementary

It is recommended that the Board of Education revise BP 5111 – Admission.

The policy has been updated to clarify that, under state compulsory education laws and the U.S. Supreme Court decision in Plyler v. Doe, students cannot be denied a free public education on the basis of their citizenship or immigration status, including their status as undocumented children.  The policy includes direction not to inquire into a student's citizenship or immigration status nor deny enrollment on the basis of citizenship or immigration status. The policy also reflects new law (AB 2308, 2016), which extends the requirement that the district's enrollment forms include an informational item about affordable health care options and available enrollment assistance through the 2020-21 school year.

These changes were discussed at the May 3, 2018, board meeting.

It is recommended that the Board of Education revise BP 5111.1 – District Residency. 

In 2015, a new law was passed requiring districts to adopt a policy with specified components. The policy must (1) identify the circumstances under which the district may initiate an investigation, including, at a minimum, a requirement that the district is able to identify specific, articulable facts supporting the belief that the parent/guardian has provided false or unreliable evidence of residency; (2) describe the investigatory methods that may be used, including whether the district may employ the services of a private investigator; (3) require staff to make reasonable efforts to determine whether the student resides in the district before hiring a private investigator (if allowed at all); (4) prohibit surreptitious photographing or video-recording of students who are being investigated; and (5) provide for an appeals process. 

These changes were discussed at the May 3, 2018, board meeting.  The corresponding regulation can be found under Information in this agenda. 

As part of our collective efforts to achieving Excellence through Equity, we have committed to establishing and embedding cross-cultural and socio-emotional learning as a cornerstone of our students’ educational experience. The development of the Social Justice Framework and Action Plan demonstrate our long-term commitment to implementing a comprehensive approach to fulfill our promises to students and families. 

This discussion item is intended to give an update to the board and our community on the implementation of the action steps outlined in year one of our long-term plan.  As part of the presentation, we will identify the progress made, any adjustments that have taken place and next steps.

Staff anticipates that this item will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board members' questions/comments.  

It is recommended that the Board of Education approve the revised SMMUSD Master Plan for English Learners. 

The SMMUSD Master Plan for English Learners was last approved during the 2004-2005 school year. Over the past four years, Educational Services and site staff members have refined our identification, placement and instructional practices to best support English Learners. Additionally, the newly adopted California Roadmap for English Learners (July 2017) has prompted districts to further revise their local plan. 

SMMUSD’s mission is Extraordinary achievement for all while simultaneously closing the achievement gap.  Our goal is equip graduates with the confidence, knowledge and skill necessary for college/career readiness and active civic participation.  SMMUSD values multilingual proficiency in our students, and recognizes the critical importance linguistic diversity plays in the social and economic welfare of our state.  To this end, SMMUSD strives to provide the highest level of support to our English Learners to ensure students are well-prepared for the 21^st Century workforce.

This document, the Master Plan for English Learners, is intended to provide a clear and accessible roadmap for the education of SMMUSD’s EL students.  In this plan you will find:

• SMMUSD’s core beliefs to promote English Learner success
• Adopted procedures that guide the identification, placement, assessment, instruction and progress monitoring of English Learners in SMMUSD
• Resources for families, students and staff

Our hope is that this Master Plan for English Learners promotes clarity and cohesion across the district as we collectively seek to accelerate English Learners’ success.

The Master Plan for English Learners reflects current research, best practices and procedures refined over the last four years. Dr. Amy Teplin, Literacy and Language Coordinator, consulted with Educational Services staff, site administrators, English Learner program staff and our District English Learner Advisory Committee (DELAC). Appendices will continue to be refined as we roll-out this plan. Substantial updates will be shared with our Board of Education. 

Staff anticipates that this item will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board members' questions/comments. 

It is recommended that the Board of Education approve the granting of credits for the below-listed course to be offered at the middle school level. 

This new John Adams MS electivecourse is designed to educate students on the ever-changing world of media. From print media, such as newspapers, magazines and flyers, to the digital domain of blogs, websites and social, this course is designed to immerse students in the process of communications, including story idea generation through to publishing, both desktop and print.

This elective is accessible to students who want to learn how to use reading, writing, and storytelling in real world applications. This class ensures that JAMS offers a comprehensive elective program for all students and provides students with variety when choosing their elective class. Utilizes 21st Century skills using technology and other multimedia.

The course proposal form includes the rationale, course description, materials and required signatures. Additionally, John Adams Middle School Teacher Mr. Jener Miranda presented the proposal to the Teaching and Learning Council. Please refer to attached Course Proposal form. 

COMMON CORE STANDARDS: ELA 7th, 8th; Writing; Text Type and Purpose; Production and Distribution of Writing

Staff anticipates that this item will require a total of 10 minutes, with 5 minutes for the staff report and 5 minutes for board members' questions/comments.

It is recommended that the Board of Education approve the granting of credits for the below-listed course to be offered at the high school level. 

SENIOR SEMINAR is designed as a hands-on practical course to help prepare seniors for life after high school. This includes providing step-by-step support with the college application process, while also exploring topics such as gap year options, career interests and what to do after graduating for students who may not plan on attending a 4-year college immediately upon graduation . The course will also include education geared towards high school seniors on drug and alcohol use, sex ed, and mental health. The class will also explore issues connected to social justice and help students to clarify their own belief system. Finally, the class will include practical instruction in the skills and knowledge for adult life such as cooking, financial literacy, etc .

1. The course updates issues explored in Freshman Seminar (drugs/alcohol, mental health, sex education) with a more mature focus suited to the needs of seniors who are about to navigate living independently.
2. The course supports students in college application and/or career exploration.
3. The course supports social justice curriculum.
4. The course provides instructions in skills and knowledge for adult life as it provides practical skills in cooking, financial literacy, etc. 

The Course Proposal includes the rationale, course description, materials and required signatures. Additionally, Bonnie Thoreson, Malibu High School English Department Chair, presented the proposal to our Teaching and Learning Council. Please see attached Course Proposal form. 

SENIOR SEMINAR

It is recommended that the Board of Education approve the granting of credits for the below-listed course to be offered at the high school level. 

Introduction to Data Science (IDS) is designed to introduce students to the exciting opportunities available at the intersection of data analysis, computing, and mathematics through hands-on activities. Data are everywhere, and this curriculum will help prepare students to live in a world of data. The curriculum focuses on practical applications of data analysis to give students concrete and applicable skills. Instead of using small, tailored, curated data sets as in traditional statistics curriculum, this curriculum engages students with a wider world of data that fall into the "Big Data" paradigm and are relevant to students' lives. The course provides a rigorous but accessible introduction to data science and statistics with some computer science coding. Mathematical modeling is applied throughout the course.

To provide a senior mathematics remedy and option for a 3rd/4th year of mathematics study that supports those who may not be college ready.

To address an alternative a-g approved, UC/CSU validated course that results in college readiness for students who need such an option/remedy.

The District and Site (Santa Monica High School) will contribute to the technology and professional learning costs to successfully launch the course. Please refer to attached Power Point presentation and Course Proposal for additional information. 

The Course Proposal form provides the rationale, course description and materials to be used in the course. The proposal includes required signatures and has been vetted through our Teaching and Learning Council. 

Please see attached form and presentation. 

It is recommended that the Board of Education adopt Resolution No. 17-43 in recognition of Classified School Employees Week, May 20-26, 2018.

It is recommended that the Board of Education (“Board”) adopt Resolution 17-44 to adopt the Mitigated Negative Declaration (“MND”) and the Mitigation Monitoring and Reporting Program, approve the John Adams Middle School Auditorium Replacement Project (“Proposed Project”) and direct staff to file a Notice of Determination with the County Clerk.

The Santa Monica-Malibu Unified School District (“District”) developed the Proposed Project to demolish and replace the performing arts buildings at John Adams Middle School (“JAMS”) located at 2425 16^th Street in the City of Santa Monica.

The existing auditorium at JAMS has been closed since 2014 due to structural safety concerns. The Proposed Project would involve constructing a new performing arts center at the site of the existing auditorium and music building to replace the existing auditorium facilities. It would also expand the performing arts space available on the site to meet existing school needs.

The Proposed Project would be developed over the course of several phases. Phase 1 would involve renovating the existing music building, demolition of the existing auditorium, and constructing the replacement auditorium. The replacement auditorium would be approximately 20,000 square feet with a maximum height of 54.5 feet and include an indoor/outdoor lobby, a main hall with 750 seats, a stage, back-of-house areas, and a choir rehearsal would be constructed on the second floor of the auditorium. The renovated music building would support band and orchestral rehearsal areas.

Phase 2 would involve constructing a 3,100 square foot rehearsal building and 11,500 square foot terrace. Phase 3 would involve demolishing the renovated music building and constructing a replacement music building. The replacement music building would be approximately 6,500 square feet and approximately 30 feet in height with an associated 3,000 square foot courtyard.

The Proposed Project would increase overall building square footage of performing arts uses by approximately 12,177 square feet, but, no additional uses would be added. While the Proposed Project will also not increase the number of students or faculty at JAMS, there may be an increase in the frequency of events held at the new auditorium, which is expected to occur on weekends and holidays.

Phase 1 construction would begin in 2018 and end in 2020, Phase 2 construction would begin in 2020 and end in 2022, and Phase 3 construction would occur several years after Phase 2 construction.

Once the Proposed Project was developed, the District engaged Dudek to conduct environmental review under the California Environmental Quality Act (”CEQA”).  Dudek determined that the Proposed Project could potentially cause significant environmental impacts, but with implementation of certain mitigation measures, there would be no remaining significant environmental impacts.  As a result, Dudek prepared a Mitigated Negative Declaration (“MND”) that discloses the components of the Proposed Project, analyzes the potential environmental impacts, and includes mitigation measures to reduce those significant environmental impacts to less than significant.

On March 20, 2018, the District released the Proposed MND for public review and comment. The comment period ended April 18, 2018, 30 days later. One comment was received which requested the original JAMS Auditorium copy (the letters spelling out “Auditorium”) be reused in the Proposed Project.  However, no comments were received that raised environmental concerns.

Dudek prepared the proposed Mitigation Monitoring and Reporting Program for the Proposed Project, as required by CEQA, that incorporated all the mitigation measures identified in the MND.

Based upon the MND and Mitigation Monitoring and Reporting Program, there is no substantial evidence or fair argument that the mitigated Proposed Project will potentially have a significant effect on the environment and the MND is the appropriate CEQA document to adopt in order to approve the Project.

Should the Board adopt the Resolution, the Proposed Project will be approved, and District staff will file a Notice of Determination with the Los Angeles County Clerk and the State Clearinghouse.

It is recommended that the Board of Education (“Board”) adopt Resolution No. 17-45 - Declaring Intent to form a School Facilities Improvement District with respect to Santa Monica Schools (SFID).

The Santa Monica-Malibu Unified School District (“District”) has previously issued General Obligation Facility Bonds encompassing the entire district boundaries. In order to achieve the necessary financing for its facilities needs and commence important school facilities improvement projects, the Board resolves an intention to form a SFID that encompasses the City limits of Santa Monica and the adjoining unincorporated areas of the District around Santa Monica. The formation of the Santa Monica - SFID is necessary to allow the Santa Monica Schools communities greater independence in facility planning, projects and funding. If the SFID is formed and a bond measure is approved by SFID voters, proceeds of the Bonds may only be used for projects in that SFID.

Formation of SFIDs can only occur if the Los Angeles County Board of Supervisors has adopted the SFID law authorizing the school district to proceed.  A Resolution is on the Board of Supervisor agenda for May 1, 2018, making the SFID law applicable to the District and both of its proposed SFID formations.

On May 3, 2018, the School Board declared by Resolution its intention to form a SFID serving Malibu schools.

This Resolution of Intent for Santa Monica Schools is the next step (#4 below) in the process of forming SFIDs to place general obligation bonds on the November ballot. A summary of the steps that must be completed prior to the election in November (dates proposed) is as follows:

1. School Board approved the resolution requesting approval from the LAC BOS to authorize the formation of two SFIDs (April 12)
2. LAC BOS authorized the District to form the two SFIDs (May 1)
3. School Board  approved Resolution of Intent to form SFID –Malibu (May 3^rd BOE meeting at Malibu City Hall)
4. School Board considers Resolution of Intent to form SFID – Santa Monica (May 17^th BOE meeting at District Office in Santa Monica)
5. School Board holds public hearings and considers the Resolutions of Formation of both SFIDs (scheduled for June 14^th BOE meeting at District Office)
6. School Board considers adopting Resolutions to Call for Bond Elections (scheduled for July 19^th BOE meeting at District Office)
7. If adopted and approved, separate General Obligation Bonds are on the General Election ballot in each SFID (November 6)

It is recommended that the Board of Education approve budget transfers, as described on the attached pages, for these below-listed Funds.

These routine paper transfers are intended to accomplish the formal/final shifting to recognize the accounting of previously-approved activities after the 2nd Interim Report.

• Fund 01 – General Fund (Unrestricted & Restricted)
• Fund 11 – Adult Education Fund
• Fund 12 – Child Development Fund
• Fund 13 – Cafeteria Fund
• Fund 21.3 – Building Fund/Measure BB Series D
• Fund 21.4 – Building Fund/Measure ES Series A
• Fund 21.5 – Building Fund/Measure ES Series B
• Fund 21.6 – Building Fund/Measure ES Series C
• Fund 40 – County School Facilities Fund

Staff anticipates this item will require a total of 10 minutes, with 5 minutes for the staff report and 5 minutes for board members' questions and comments.

It is recommended that the supplemental textbooks listed below be adopted for the Santa Monica-Malibu Unified School District.  

In accordance with the Board of Education policy, the supplemental textbooks listed below will be on public display for the next two weeks in the Educational Services Department at 1630 17th Street, Santa Monica, CA 90404.

• American Born Chinese, by Gene Luen Yan, for 10^th grade English students at Malibu High School. Adoption requested by teachers Bonnie Thoreson.

This is to inform the Board of Education that AR 5111.1 – District Residency has been revised.

In 2015, a new law was passed requiring districts to adopt a policy with specified components. The policy must (1) identify the circumstances under which the district may initiate an investigation, including, at a minimum, a requirement that the district is able to identify specific, articulable facts supporting the belief that the parent/guardian has provided false or unreliable evidence of residency; (2) describe the investigatory methods that may be used, including whether the district may employ the services of a private investigator; (3) require staff to make reasonable efforts to determine whether the student resides in the district before hiring a private investigator (if allowed at all); (4) prohibit surreptitious photographing or video-recording of students who are being investigated; and (5) provide for an appeals process.

These changes were discussed at the May 3, 2018, board meeting.  During the discussion, the board requested that staff add language about determining the credibility of a tip call.

The corresponding policy can be found under Consent in this agenda. 

This is to inform the Board of Education that AR 5111.13 – Residency for Homeless Students has been deleted.

The regulation has been deleted and key concepts incorporated into AR 5111.1 - District Residency.

These changes were discussed at the May 3, 2018, board meeting.

This meeting will adjourn to a special meeting scheduled for Thursday, May 31, 2018, at 5:30 p.m. at the district office: 1651 16th St., Santa Monica, CA. The next regular meeting is scheduled for Thursday, June 14, 2018, at 5:30 p.m., at the district office.