• Title: Superintendent

Title: Coordinator

• Agency designated representative: Dr. Ben Drati
  
• Employee Organizations: SMMCTA

• Agency designated representative: Dr. Ben Drati
  
• Employee Organizations: SEIU

• Agency designated representative: Dr. Ben Drati
  
• Employee Organizations: Unrepresented management group

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. 

• Contractor: InnovateEd LLC
• Dates: 08/01/18-06/30/19
• Amount not to exceed:$222,000.00
• Description:  To further develop district-wide capacity and coherence through a systemic improvement process aimed at raising the bar and closing the gap in student learning results. For this phase of work, InnovateEd will support leaders at all schools achieving equitable growth in student learning outcomes.
• Site: Educational Services
• Funding: 01-00000-0-11100-21400-5802-030-1300

• Contractor: UCLA Center X
• Dates: 06/01/18-06/30/20
• Amount not to exceed: $25,710
• Description: Professional development—Introduction to Data Science (IDS). 78 hours of PD for teachers, including how to implement the curriculum (years 1-2), 4 hours of PD for administrators and/or counselors (year 1), full technology package support and maintenance (years 1-2) and virtual office hours throughout the year (years 1-2).
• Site: Educational Services/Santa Monica High
• Funding: 01-00030-0-11100-10000-5802-030-1300—$5,490 (LCAP); 01-00010-0-11100-10000-5802-015-4150–$20,220 (Formula)

• Contractor: Cooperative Strategies
• Dates: 06/01/18-12/31/18
• Amount not to exceed: $6,000.00
• Description: Developer fee study and recommendations for fee increase
• Site: Business
• Funding: 01-00000-0-00000-73000-5802-050-1500

 These contracts are included in the 2018-19 budget. 

It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2017-2018 school year.  

• School: Santa Monica High School
• Grade: 9^th-12^th
• # of Students: 5
• Destination: Georgetown University, Washington, D.C.
• Dates: 06/16/2018 – 06/21/2018
• Principal/Teacher: A.Shelton/A.Kemp
• Cost & Funding Source: $0 per student
• Subject: CTE
• Purpose: Junior Achievement USA National Student Leadership Summit

No child will be denied due to financial hardship. 

It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2018-2019 school year.  

• School: Santa Monica High School
• Grade: 9^th-12^th
• # of Students: 30
• Destination: YMCA Camp Whittle, Fawnskin, CA
• Dates: 08/31/2018 – 09/02/2018
• Principal/Teacher: A.Shelton/J.Huls
• Cost & Funding Source: $0 per student
• Subject: Music/Chamber Singers
• Purpose: Leadership, goal setting, focus and bonding retreat

• School: Santa Monica High School
• Grade: 9^th-12^th
• # of Students: 30
• Destination: YMCA Camp Whittle, Fawnskin, CA
• Dates: 09/02/2018 – 09/04/2018
• Principal/Teacher: A.Shelton/J.Huls
• Cost & Funding Source: $0 per student
• Subject: Music/Madrigal Ensemble     
• Purpose: Leadership, goal setting, focus and bonding retreat

No child will be denied due to financial hardship. 

It is recommended that the Board of Education authorizes the budget increase of Cost of Living Adjustment (COLA) funds to the Head Start program.  

This agreement is to be executed between Los Angeles County Office of Education (LACOE), and the Santa Monica-Malibu Unified School District, wherein LACOE agrees to pay the Santa Monica-Malibu District Child Development Fund a $38,808.  

Funds will be used to offset expenses in the Head Start program. 

It is recommended that the Board of Education approve the following Purchase Orders and Changed Purchase Orders from May 9, 2018, through May 23, 2018, for fiscal / 18.

It is recommended that the Board of Education award Best Contracting Services, Bid # 18.20 18.23 for Roofing: Repair and Replacing district wide in an amount not to exceed $1,535,248.00, which includes a 10% contingency to be used at the discretion of the District for unforeseen work.

This award of contract was originally approved on May 17, 2018, but with the wrong bid number listed.  This agenda item corrects that mistake. 

There are 13 schools that are in dire need of roof repair or replacement.  There are leaks and other issues within the buildings at these schools.  If not addressed, these issues may escalate to worst conditions and create a safety issue for the students. The district has the repairs to be scheduled during the summer months that will have the least amount of impact in disrupting the students. The project will be completed prior to the start of the new school year 2018/19. 

Funding Information:

• Budgeted: Yes     
• Fund: 40       
• Source: Capital Facilities Fund
• Account Number: 40-90100-0-00000-82000-5640-060-2600

The RFP was sent out to 11 roofing contractors. Five attended the job walk and two submitted bid packages. The results are as follows:

• Best Contracting Services: $1,395,680.00
• Eberhard: $1,693,346.00

It is recommended that the Board of Education approve Contract Amendment #25 with Alta Environmental to conduct ACM and LBP Survey and Work plan services for John Adams Middle School – HVAC & Fire Alarm project and PCB Floor Sampling & Work Plan Services for McKinley Elementary School – Window, Paint, Floors & Doors Project, in an amount not to exceed $35,153.25, for a total contract amount of $1,579,505.43.

ALTA Environmental has been requested to provide ACM and LBP Survey and Work plan services for John Adams Middle School – HVAC & Fire Alarm project and floor sampling and work plan services of suspect flooring materials for PCBs at McKinley ES.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90906-0-00000-85000-5802-011-2600 – (JAMS - ACM, LBP survey & work plan: - $21,685.25); 85-90905-0-00000-85000-5802-004-2600 – (McKinley ES - Monitoring - $13,468.00)
• Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring

MEASURE ES & BB FUNDING:

• ORIGINAL CONTRACT - Juan Cabrillo ES, Grant ES & Will Rogers ES: $96,492.45
• CA #01 - Juan Cabrillo ES Project – WPF&D: $893.30
• CA #02 - Various Schools – WPF&D: $50,000.00
• CA #03 - Grant ES – Windows Project – WPF&D: $12,648.80
• CA #04 - Webster, Roosevelt – WPF&D: $6,882.34
• CA #05 - WRES, WES, & RES & Malibu HS–WPF&D: $79,329.00
• CA #06 - GES, MMH FIG&D, RES, WES & WRES–WPF&D: $335,861.87
• CA #07 - SAMOHI – Ph.1 & Ph.2: $9,086.90
• CA #08 - Franklin & Pt. Dume – HVAC: $25,287.40
• CA #09 - Franklin & Pt. Dume – WFP: $25,287.40    Duplicate to CA#08
• CA #10 - LMS – Athletic Field: $40,673.00
• CA #11 - Samohi, Phase 1 & 2: $51,208.10
• CA #12 – Webster & Will Rogers WPFD: $27,443.90
• CA #13 – MMHS FIG&D WPFD: $7,169.95
• CA #14 – Building D WPFD ACM/A&L Abatement Plan & PCB Sampling: $14,875.80
• CA #15 – Building D WPFD Add Step-Out Sampling and Abatement Plan: $41,896.70
• CA #16 – Bldg ABC Demo Survey, Sampling, Abatement Plan & Monitoring (BB): $45,986.60
• CA #17 – FES, McKES, PDES & JAMS - ACM, LBP & PCBs survey & work plan: $156,364.90
• CA #18 – MMHS FIG&D, H & J WPFD – ACM, LBP & PCBs survey & work plan: $269,052.86
• CA #19 – Roosevelt ES – ACM ceiling survey & work plan: $2,223.96
• CA #20 – Samohi – Monitoring: $24,532.75
• CA #21 – Samohi – Abatement Survey: $33,439.60
• CA #22 – MMHS – Hazard.Mat.Consult.: $50,000.00
• CA #23 - Franklin & Pt. Dume – WFP and HVAC: $146,928.50
• CA #24 – JAMS – PAC ACM & LBP Building J: $16,073.50
• CA #25 – JAMS and McKinley ES – WFPD: $35,153.25 
• TOTAL CONTRACT AMOUNT: $1,579,505.43

It is recommended that the Board of Education approve amendment #02 for the removal and reinstallation of audio/visual equipment to IVS Computer technologies for McKinley Elementary School, Pt. Dume Elementary School and Franklin Elementary School – Windows, Paint, Floors & Doors Project in an amount not to exceed $73,157.27 for a total contract amount of $242,424.62.

IVS Computer Technologies installed audio/visual classroom technologies in the majority of SMMUSD schools under Measure ES Bond Program.  Some Facilities Improvement Projects require protecting the installed technologies so that work such as windows, paint, flooring and fumigation can occur without damaging the equipment.  The vendor would provide these services, inventory tracking and testing of all equipment.

• McKinley Elementary: $32,840.06
• Franklin Elementary: $16,425.53
• Pt. Dume Elementary: $23,891.68  
• Total Cost: $73,157.27

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90905-0-00000-85000-5802-004-2600 (McKinley $32,840.06): 85-90905-0-00000-85000-5802-002-2600 (Franklin $16,425.53): 85-90905-0-00000-85000-5802-019-2600 (Pt. Dume $23,891.68)
• Budget Category: Construction/Other Services/Operating Expenses

• Original Contract Amount: $153,595.35
• Contract Amendment #01 (Samohi): $15,672.00
• Contract Amendment #02 (2018 WPFD Projects) $73,157.27 
• Total: $ 242,424.62

It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments.

Unless otherwise noted, all items are included in the 2017-2018 approved budget.

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the Board of Education approve an increase in FTEs to re-establish the Sports Facility Coordinator position (1.00 FTE), in the Facilities Use Department.  

This position is needed to expand and enhance athletic opportunities throughout the District. 

Funding is as follows:

• Superintendent - 50%
• Permit Budget - 50%

The budget will be adjusted a total of $14,165 for salary and benefits for the remainder of the 2017-2018 school year.  This position will be included in the proposed 2018-2019 budget.

It is recommended that the Board of Education establish a new position: Coordinator - Learning and Innovation, to provide leadership and coordination for planning and directing the District's Career Technical Education (CTE) Pathways, and Inquiry-Based Learning Programs.

In order to best provide leadership for CTE Pathways and to develop Inquiry-Based Learning Programs in the District, it is necessary to establish a new position - Coordinator, Learning and Innovation. 

Salary and benefits for the Coordinator, Learning and Innovation will be included in the proposed 2018-2019 budget.

Under the professional direction of the Assistant Superintendent, Educational Services, and/or the supervision of an Educational Services Director, the Coordinator, Learning and Innovation will be responsible to align leadership, revenue and resources to support the District's new and established CTE Pathways and IBL Programs.  The Coordinator will support the recruitment of students into CTE Pathways, and assist in establishing and maintaining high-functioning Career Technical Student Organizations (CTSOs).  The Coordinator will direct the development of cumulative, sequential and culturally-relevant IBL programs that ensure all students have access to quality instruction consistent with the Common Core State Standards.  (See attached job description.)

This position will have a 200-day work calendar and be compensated at Range 60 on the SMMUSD Management Salary Schedule.

It is recommended that the Board of Education establish a new position:  Teacher on Special Assignment (TOSA) to work outside the classroom in support of existing programs or to build future programs that meet the needs of teachers and students.

Salary and benefits for new TOSA positions will be approved by the Board of Education to be included in the District's budget.

On occasion, the District will pull a teacher, or teachers, from the classroom for a specific job assignment.  A TOSA position could require modeling for classroom teachers, providing professional development in the defined area of expertise, or presenting data or relevant material to stakeholders.  A TOSA candidate would be expected to have knowledge, experience and skill in current educational trends and classroom teaching.

The attached job description is a universal description, which will cover the duties of any TOSA.

A TOSA position will have a work year of 184 days, and be compensated at the appropriate placement on the SMMUSD Teacher Salary Schedule.

It is recommended that the Board of Education approve the administrative appointment listed below.

CERTIFICATED APPOINTMENT:

• Coordinator, Family Engagement  -  Educational Services (effective July 1, 2018)

Beginning with the implementation for the Local Control Funding Formula (LCFF) in 2013-2014, all districts are required to prepare a three-year Local Control Accountability Plan (LCAP), that describes how they intend to meet annual goals for all pupils, with specific activities to address state and local priorities. Through the LCAP, districts must explain how they will expend supplemental and concentration funds in the LCAP year, as well a show any proposed uses of these funds will support services that are “principally directed towards, and are effective in, meeting the goals for its unduplicated pupils.”

This discussion item will present the preliminary LCAP for 2018-19.  There will be a public hearing at a special board meeting on June 19, 2018.  The board will adopt the 2018-19 LCAP at its regular meeting on June 28, 2018.  

Staff anticipates that this item will require a total of 60 minutes, with 30 minutes for the staff report and 30 minutes for board members' questions/comments.  

Following is a preliminary General Fund Budget for 2018-19 according to the most recent information we have received for State and Federal funding.  This includes revenue and expenditure assumptions, the estimated Reserve, Revenue and Expenditure Summaries, and Multi-year Projections.

The public hearing on the 2018-19 budget will be at a special board meeting on June 19, with approval at a regular board meeting on June 28.

Staff anticipates this item will require a total of 60 minutes, with 45 minutes for the staff report and 15 minutes for board members' questions and comments.

The presentation will be attached prior to the meeting.

This meeting will adjourn to a regular meeting scheduled for Thursday, June 14, 2018, at 5:30 p.m. at the district office: 1651 16th St., Santa Monica, CA 90404.