• Property: 1707 4^th Street, Santa Monica, CA
• Agency Negotiator: Dr. Ben Drati 
• Parties: Santa Monica-Malibu Unified School District (SMMUSD), PCA I, L.P.
• Under Negotiation: Price and terms of payment

• Name of Case: America Unites for Kids vs. Lyon (C.D. Ca. Sept., 2016), now on appeal to the U.S. Court of Appeals for the Ninth Circuit, America Unites for Kids v. Rousseau, No. 16-56390
  

• Name of Case: Gina de Baca and Vivian Mahl vs. Santa Monica-Malibu Unified School District; California Superior Court Case No. BC 674932
  

• DN-1001-18/19 (Special Education)

• DN-1002-18/19 (Special Education)

• Title: Director
• Title: Assistant Principal
• Title: Coordinator

It is recommended that the Board of Education approve the July 19, 2018, regular meeting agenda.

It is recommended that the Board of Education approve the June 28, 2018, regular meeting minutes.

As part of the requirements associated with the annual funds given to the School District from the City of Santa Monica, the Financial Oversight Committee (FOC) was appointed as an independent oversight committee regarding the financial matters of the District. This includes an annual report from the FOC to the School Board, reviewing the past year and offering its observations about the District’s financial matters.

In addition, the FOC’s charge was amended at the June 5, 2008, Board meeting (Item A.22) to include responsibilities associated with the Measure R parcel tax, approved by the voters at the February 2008 Special Election. Measure R requires that an Independent Citizens Oversight Committee monitor proposed and actual parcel tax expenditures each year.

Therefore, in compliance with the foregoing, the Board of Education will convene a joint session with members of the Financial Oversight Committee on July 19, 2018.

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors.

• Contractor: Thinking Maps
• Dates: 08/01/18-06/30/19
• Amount not to exceed: $12,000.00
• Description: In service training for Certificated Staff on Thinking Maps and Write from the Beginning writing program.
• Sites: Point Dume and Webster
• Funding: 01-00030-0-11100-10000-5802-030-1300

• Contractor: Lynn Kleiner’s Music Rhapsody
• Dates: 09/01/18-06/30/19
• Amount not to exceed: $13,110.00
• Description: TK-2^nd grade instruction. One day per week, 4 lessons per day for 12 weeks. Total of 36 weeks.
• Site: Will Rogers Learning Community
• Funding: 01-00021-0-11100-10000-5802-006-4060

• Contractor: Robert Howard: Talking in Circles
• Dates: 07/01/18 – 06/30/19
• Amount not to exceed: $100,000.00
• Description: Provide SMMUSD staff training in Restorative Justice Community Building.
• Site: Superintendent’s Office
• Funding: 01-00000-0-00000-71500-5802-020-1200

• Contractor: Reading Partners
• Dates: 08/23/18-06/13/19
• Amount not to exceed: $20,000.00
• Description: Provide individual reading instructions for K-4^th grades
• Site: John Muir Elementary and SMASH
• Funding: 01-00021-0-11100-10000-5802-005-4050—$2,500.00 (VSS Stretch Grant); 01-90150-0-11100-10000-5802-005-4050—$2,800.00 (John Muir PTA); 01-30100-0-11100-10000-5802-005-4050—$8,700.00 (John Muir Title I); 01-00021-0-31000-10000-5802-009-4090—$3,000.00 (SMASH Stretch Grant); 01-90150-0-31000-10000-5802-009-4090—$3,000.00 (SMASH PTA)

• Contractor: Center for Responsive Schools Inc.
• Dates: 08/01/18-01/31/19
• Amount not to exceed: $ 20,000.00
• Description:  To provide a Four day (28 hours) course focused on the skills and practices of building a positive community, effective management, and engaging academics. Participants will explore key Responsive Classroom teaching practices: Morning meeting, Academic Choice, rule creation, Interactive Modeling, positive teacher language, and responding to misbehavior (including logic consequences).
• Site: Juan Cabrillo Elementary
• Funding: 01-00030-0-11100-10000-5802-030-1300

• Contractor: Maureen Bradford          
• Dates: 07/01/18-09/30/18
• Amount not to exceed: $24,000.00
• Description: To assist with CAASP, Illuminate, TOMS, data analysis and preparation for presentations/fall assessments and other projects as assigned.
• Site: Educational Services
• Funding: 01-00000-0-19600-21000-5802-030-1300

These contracts are included in the 2018-19 budget. 

It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms. 

The average cost for substitute teachers is $183/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.

It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2018-2019 school year.  

• School: Will Rogers Learning Community
• Grade: 5^th grade
• # of Students:  96
• Destination: Pali Institute, Running Springs CA
• Dates: 04/01/19-04/03/19
• Principal/Teacher: O’Rourke/C.Howard/S.Kerkotchian/M.Gonzalez/S.Spehn
• Cost & Funding Source: $37,500.00 paid for through parent donations and fundraising
• Subject: Science
• Purpose: Outdoor science camp for 5^th grade students

• School: Santa Monica High School
• Grade: 9^th-12^th
• # of Students: 30
• Destination: Camp Whittle, Fawnskin, CA
• Dates: 08/31/18–09/02/18
• Principal/Teacher: A.Shelton/J.Huls
• Cost & Funding Source: $0 per student
• Subject: Music
• Purpose: Chamber Singers retreat

• School: Santa Monica High School
• Grade: 9^th-12^th
• # of Students: 30
• Destination: Camp Whittle, Fawnskin, CA
• Dates: 09/02/18-09/04/18
• Principal/Teacher: A.Shelton/J.Huls
• Cost & Funding Source: $0 per student
• Subject: Music
• Purpose: Madrigal Ensemble retreat

No child will be denied due to financial hardship. 

It is recommended that the Board of Education approve the submission of the Consolidated Application to the State of California.

The Consolidated Application must be submitted to the California Department of Education in order for the district to receive state and federal categorical program funding. The application is submitted in several parts each school year. The spring submission was submitted before June 30, 2018 with the pending Board approval date July 19, 2018 (per CDE guidance). This submission indicates that Santa Monica-Malibu Unified School District requests participation in federal programs including: Title I Part A Basic Grant (low income/low achieving students), Title II, Part A (Teacher and Principal Training and Recruiting), Title III Part A Immigrant, and Title III Part A Limited English Proficient Students. Other state programs, previously part of the Consolidated Application, are now subsumed within the Local Control Funding Formula and no longer flow through the Consolidated Application.

Federal Program Descriptions:

Title I Part A – Helping Disadvantaged Children:

This is a federal program to ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging state academic achievement standards and state academic assessments.

Title II Part A – Teacher Quality:

This is a federal program that increases student academic achievement through professional development and strategies for improving teacher and principal quality.

Title III – Limited English Proficient Students:

This is a federal program that provides supplementary programs and services to limited-English-proficient (LEP) students (known as English learners in California).  The purpose of the program is to assist LEP students to acquire English and achieve grade-level and graduation standards.

Federal guidelines also allow local non-profit private schools to participate with the public school district in federal programs.  Those participating private schools are identified in the application.

An additional submission of the Consolidated Application, which includes budget information, will be submitted to CDE in the winter after district funding entitlements are confirmed.  This second submission will indicate the number of pupil participants and funding allocations for each school site participating in Title I Part A.

Each school site is required to have a comprehensive school plan known as the Single Plan for Student Achievement describing the strategies and activities to improve student achievement and meet district adopted standards through the supplementary services provided by these categorical programs. 

Schools utilize highly qualified teachers, instructional aides, scientifically research-based intervention programs, tutoring assistance, materials and equipment, professional development, district provided training, conferences and workshop attendance, expert consultants, and parent/community involvement activities to meet the needs of their students. 

Each school site council is required to provide input and recommend to the Board the approval of planned program activities and budgets as part of the Single Plan for Student Achievement.  The Director of Assessment, Research and Evaluation reviews program guidelines with all school administrators to insure appropriate implementation and compliance for each categorical program.

It is recommended that the Board of Education approve the submission of the Consolidated Application to the State of California.

The Board of Education approve the Every Student Succeeds Act (ESSA) LCAP Federal Addendum for 2018-19. 

Each Local Education Agency (LEA) must submit a local board-approved Every Student Succeeds Act (ESSA) Local Control and Accountability Plan (LCAP) Federal Addendum to the California Department of Education (CDE) to meet Federal LEA Plan requirements for receipt of federal funds under Title I, Part A, Title II, Part A, Title III, Part A and Title IV, Part A, of the ESSA, beginning in the 2018-19 school year. The Addendum must address specified federal provisions for receipt of these funds.  Approval of the Federal Addendum, in conjunction with the Consolidated Application for Funding Categorical Aid Programs, and the LCAP, is required for all local education agencies as a condition of receipt of the federal program funds identified above.

The LEA Plan is submitted to the State Education Agency each time the Elementary and Secondary Education Act (ESEA) is reauthorized and is subsequently reviewed and annually updated by the local governing board. The CDE and State Board of Education have determined that the ESSA LCAP Federal Addendum, the Consolidated Application and the LEA’s approved LCAP meet federal requirements for local education agencies. Local Education Agency Plans were last required to be submitted for all LEAs under the No Child Left Behind Act (NCLB) of 2001. The LCAP Federal Addendum addresses certain programmatic requirements as well as coordination and integration of federally funded services with other educational services at the district and school level.

This LCAP Federal Addendum provides LEAs with the opportunity to align program services to maximize the impact of federal investments in support of underserved student groups.  The implementation of ESSA in California presents an opportunity for LEAs to innovate with their federally-funded programs and align them with the state’s Local Control Funding Formula (LCFF) to ensure the most effective use of state and federal resources for underserved student populations.

Programs Included in the ESSA LCAP Federal Addendum:

Title I Part A:  Improving the Academic Achievement of the Disadvantaged:              

A Federal program to ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education and to close educational achievement gaps.

Title I Part D: Delinquent:

A Federal program to (1) improve educational services for these children so they have the opportunity to meet challenging State academic content and achievement standards; (2) provide necessary services to successfully transition from institutionalization to further schooling or employment; and (3) prevent at-risk youth from dropping out of school, and to provide dropouts and children and youth returning from correctional facilities with a support system to ensure their continued education.

Title II Part A:  Preparing, Training and Recruiting High-Quality Teachers, Principals, or Other School Leaders:

A Federal program that increases student academic achievement through strategies such improving the quality and effectiveness of teachers and principals and other school leaders; increasing the number of teachers, principals and other school leaders who are effective in improving student academic achievement in the classroom; and providing low-income and minority students greater access to effective teachers, principals and school leaders.

Title III, Part A:  English Language Acquisition, Language Enhancement, and Academic Achievement

A Federal program to help ensure English learners including immigrant student attain English proficiency and develop high levels of academic achievement in English; achieve high levels in academic subjects so they can meet the same academic standards that are expected for all students; assist teachers in establishing, implementing and sustaining effective language instruction educational programs; assist teachers, principals and other school leaders to develop and enhance their capacity to provide effective instructional programs for English learners, including immigrant students to enter all-English instructional settings; promote parental, family, and community participation in language instruction education programs for the parents, families and communities of English learners.

Title III:  Programs for English Learner Students:

A Federal program to provide supplementary programs and services to English learners (ELs). The purpose of the subgrant is to assist EL students to acquire English and achieve grade-level and graduation standards.

Title III:  Program for Immigrant Students:

A Federal program to provide supplementary programs and services to eligible immigrant students. The purpose of the subgrant is to assist immigrant students to acquire English and achieve grade-level and graduation standards.

Title IV, Part A: Student Support and Academic Enrichment Grants

A new Federal program under ESSA to provide all students access to a well -rounded education; improve school conditions for learning; and improve the use of technology in order to improve the academic achievement and digital literacy of all students. LEAs receiving $30,000 or more must use not less than 20 percent of the funds for activities supporting well-rounded, at least 20 percent for activities supporting safe and healthy students and a portion of the funds to support effective use of technology, with a maximum of 15 percent for technology infrastructure. The LEA must prioritize distribution of the funds to schools with the greatest needs as determined by the LEA, schools with the highest percentages of low-income students, schools identified for comprehensive support and intervention under section 1111(c)(4)(D)(i), and schools identified as

It is recommended that the textbooks listed below be adopted for the Santa Monica-Malibu Unified School District.

The total cost for both Give Me Liberty and Documenting United States History texts is $40,000 to be funded through the Educational Services textbook budget.

The total cost for both Psychology in Everyday Life and Myer's Psychology for the AP Course texts is approximately $51,000.00 to be funded through the Educational Services textbook budget. 

In accordance with the Board of Education policy, the textbooks(s) listed below have been on public display for the past two weeks in the Educational Services Department at 1630 – 17^th Street, Santa Monica, CA 90404. 

• Give Me Liberty!: An American History. Brief High School Edition (5E). Author Foner, Eric (2017).
• Documenting United States History: Themes, Concepts and Skills for the AP Course. Lead authors Stacy, Jason and Heller, Stephen (2016). 

Adoptions requested by the High School AP History-Social Science textbook adoption committee. 

• Psychology in Everyday Life(4E). Lead authors Myers, David and DeWall, C. Nathan (2017). 
• Myer's Psychology for the AP Course(3E). Lead authors Myers, David and DeWall, C. Nathan (2018). 

Adoptions requested by the High School AP/P History-Social Science textbook adoption committee. 

It is recommended that the Board of Education approve the Adult Education courses to be offered for the 2018/2019 school term.

The attached list of courses represent course titles approved by the Department of Education, State of California.  Only courses on the approved list may be used to generate ADA for which the district will be reimbursed. 

It is recommended that the Board of Education approve the attached Special Education contracts for fiscal year 2017- 2018.

According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non-public, non-sectarian school, the individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement.

The recommendations for these severely handicapped students are made by the District IEP Teams in accordance with State and Federal laws.  The mandates of IDEA require non-public school services he provided at no expense to parents if there is not an appropriate public school program available.  Funding to come from a SELPA-wide non-public school/non-public agency reserve account.

It is recommended that the Board of Education approve the attached Special Education contracts for fiscal year 2018/2019.

According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non-public, non-sectarian school, the individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement.

The recommendations for thee severely handicapped students are made by the District IEP Teams in accordance with State and Federal laws.  The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available.  Funding to come from a SELPA-wide non-public school/non-public agency reserve account.

It is recommended that the Board of Education approve the attached Purchase Orders and Changed Purchase Orders from June 7, 2018, through July 10, 2018 for fiscal / 18.

It is recommended that the Board of Education approve the following Purchase orders and Changed Purchase Orders from May 1, 2018, through July 10, 2018 for fiscal /19.

It is recommended that the Board of Education accept, with gratitude, checks totaling $9,894.96 presented to the Santa Monica-Malibu Unified School District.

It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2018-2019 income and appropriations by $9,894.96 as described on the attached listing.

This report details only cash gifts.  It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s.  Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource.  A final report that compiles all gift and PTA contributions is prepared and available annually.

COMMENT: The value of all non-cash gifts has been determined by the donors.

 NOTE: The list of gifts is available on the District’s website, www.smmusd.org.

It is recommended that the Board of Education approve a contract with Gold Star Foods to provide snack food items for 2018-19 School Year.

This award was secured through a competitive Request for Pricing (RFP #SN17.18-19.20) process through the South Bay Purchasing Cooperative, and allows the group of eight regional districts, including SMMUSD, to purchase staple food items.

• Dates: 8/1/18 through 7/31/19
• Fund Account: 13-53100-0-00000-37000-4710-057-2570

It is recommended that the Board of Education approve the following vendors to provide food and supplies to the Food and Nutrition Services Department in the below estimated amounts.

Funding Information:

• Source: Food & Nutrition Services
• Currently Budgeted: Yes
• Account Number: 13-53100-0-00000-37000-4710-057-2570
• Description: Food and Supplies

• Item: Bread/Bakery Items*
• Vendor Awarded Bid: Galasso’s
• Est. Usage: $25,000

• Item: Produce**
• Vendor Awarded Bid: Valley Produce
• Est. Usage: $700,000

• Item: Dairy Product*
• Vendor Awarded Bid: Driftwood Dairy
• Est. Usage: $155,000

• Item: Snacks/Groceries*
• Vendor Awarded Bid: Gold Star Foods
• Est. Usage: $120,000

• Item: California Freezies (100% juice bev.)
• Sole Source: Berkeley Street Beverage Co.
• Est. Usage: $10,000

• Item: 100% Mozarella & Pepperoni Pizza
• Other: Papa John’s***
• Est. Usage: $100,000

• Item: Food Safety Systems
• Sole Source: School Nutrition Services
• Est. Usage: $30,280

* South Bay Purchasing Cooperative Bid
** Piggybacked off of San Gabriel Unified
*** Piggybacked off of Torrance USD

All Food & Beverage Items are Compliant with the District’s Wellness Policy.

It is recommended that the Board of Education approve the contract with AT&T and the State of California for CALNET III to continue providing telecommunication services until June 30, 2019, with an option to renew to June 30, 2020.

The financial impact will be a monthly cost increase.

SMMUSD has been purchasing voice, data, and long distance services through AT&T and the State of California's CALNET II program since 2009, but that contract ended June 30, 2018.  The State of California recently completed an open, competitive bid process to replace the existing CALNET II contract with a new contract known as CALNET III.  There are two standard agreements:

• Standard Agreement C3-A-12-10-TS-01 that provides for telecommunication services
• Standard Agreement C3-B-12-10-TS-01 that provides for internet and network services

Our district is able to, once again, "piggyback" on the State's CALNET III contract and take advantage of the deep discounted rates.

It is recommended that the Board of Education enter into an agreement with the attached Independent Contractors for Measure BB & ES Projects. 

Attached is the list of contractors.

It is recommended that the Board of Education approve Contract Amendment #16 with Chan Young Architects to provide architectural services for the submittal of a stand-alone project for the Utility Building alterations (formally submitted as a CCD - DSA submittal) in the amount of $15,006.01, for a total contract amount of $1,815,689.48.

The Utility Building Alteration was submitted to DSA as a CCD, based on the previous construction set. DSA rejected the CCD and indicated that a whole new submittal package was required even though construction was not complete since certification had started. Services include complete development of a new full DSA submittal package including new specifications to 2016 code for an alteration project (all previous documents in the CCD were to the then approved 2010 code).

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs\Design Service\Architects

MEASURE ES FUNDING:

• Original Contract Amount - Samohi Campus Plan: $129,140.00
• Contract Amendment #01 - Sealy Field: $272,682.00
• Contract Amendment #02 - Sealy Field: $8,000.00
• Contract Amendment #03 - Sealy Field: $89,874.00
• Contract Amendment #04 - Samohi Campus Plan: $92,928.00
• Contract Amendment #05 - Interim Repairs/Upgrades & HVAC: $652,480.20
• Contract Amendment #06 - Olympic Spur: $129,257.08
• Contract Amendment #07 – Tennis Court Repair: $12,500
• Contract Amendment #08 – Sealy and Football Field Lighting: $23,980.00
• Contract Amendment #09 – SCP T&M: $25,000.00
• Contract Amendment #10 – Fire Dampers and Pool Ventilation: $25,759.34
• Contract Amendment #11 – Mods to Utility Building & Olympic Spur: $57,504.85
• Contract Amendment #12 – Sealy Field Modifications: $13,034.00
• Contract Amendment #13 – Site Design Guidelines and Signage/Wayfinding: $166,277.00
• Contract Amendment #14 – LV OSP Trace Services: $43,710.00
• Contract Amendment #15 – Olympic Spur Added scope and Gen Services T&M: $58,556.00
• Contract Amendment #16 – Utility Building Alterations Stand-alone- Submittal $15,006.01
• TOTAL CONTRACT AMOUNT: $1,815,689.48

It is recommended that the Board of Education approve Contract Amendment #6 with DLR Group to provide additional design services for the Lincoln Middle School - Field and Track Replacement Project in amount not to exceed $20,580.00, for a total contract amount of $451,411.50.00.

The District requested DLR Group provide additional site visits to help expedite completion of construction and provide a more timely response to Contractor Submittals and Requests for Information (RFIs) during the period between February and Substantial Completion.  This period was beyond that included in DLR’s original agreement for Construction Administration services. 

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90908-0-00000-85000-5802-012-2600
• Budget Category: Soft Costs\Design Service\Architects

MEASURE ES FUNDING:

• ORIGINAL CONTRACT (LMS – Field & Track Project) $198,781.00
• CONTRACT AMENDMENT #1 (LMS – Add’l Design Services) $128,780.00        
• CONTRACT AMENDMENT #2 (LMS – Cost Estimating Services) $9,108.00
• CONTRACT AMENDMENT #3 (LMS – Add’l Design Services) $19,450.00
• CONTRACT AMENDMENT #4 (LMS – Add’l Design Services) $58,470.00
• CONTRACT AMENDMENT #5 (LMS – Add’l Design Services) $16,242.50
• CONTRACT AMENDMENT #6 (LMS – Add’l Design Services) $20,580.00
• TOTAL CONTRACT AMOUNT: $451,411.50

It is recommended that the Board of Education approve Contract Amendment #14 with dsk Architects to provide additional architectural design services for Pt. Dume Elementary School – Window, Paint, Floors & Doors Project and Olympic HS – Window, Paint, Floors & Doors Project, in an amount not to exceed $89,947, for a total contract amount of $1,084,612.00.

PT Dume ES:

dsk Architects are providing architectural design services for the Window Paint Floor and Door Project at Pt. Dume Elementary.  They have been asked to provide additional architectural design services to design interim housing for classrooms and offices to accommodate the move of Cabrillo ES to the Pt. Dume ES site in the amount of $76,232.00.

Olympic HS:

dsk Architects have provided architectural design services for the Window, Paint, Floors and Doors project at Olympic HS. They have been asked to provide additional architectural design services, to descope a small portion of the work to allow for a future build out in the amount of $13,715.00.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90905-0-00000-85000-5802-019-2600: $76,232.00 (Pt Dume ES); 85-90905-0-00000-85000-5802-014-2600: $13,715.00 (Olympic ES)             
• Budget Category: Soft Costs/AE Design Services

MEASURE ES FUNDING:

• ORIGINAL CONTRACT –  Webster - WFP: 192,235.00
• CA #01 – Webster - WFP: $27,470.00
• CA #02 – Webster - WFP: $N/A
• CA #03 – Webster - WFP: $10,000.00
• CA #04 – Webster, Pt. Dume -  WPFD addl services: $34,762.00
• CA #05 – Webster – WPFD: $58,480.00
• CA #06 – Olympic HS, WPFD and HVAC Projects: $379,828.00
• CA #07 – Olympic HS HVAC Projects addl services landscape 18,364.00
• CA #08 – Olympic HS, WPFD and HVAC Projects Reimbursable Exp: 18,950.00
• CA #09 – Webster – WPF additional services construction mgmt. $9,555.00
• CA #10 – Olympic HS, WPFD additional design services $44,611.00
• CA #11 – Malibu Realignment, Interim Housing, additional design services $66,910.00
• CA #12 – Pt. Dume ES, WPFD additional design services $26,361.00
• CA #13 – Pt. Dume, Franklin ES, WPFD additional design services $107,139.00
• CA #14 – Pt. Dume, Olympic, WPFD additional design services $89,947.00 
• TOTAL CONTRACT AMOUNT: $1,084,612.00

It is recommended that the Board of Education award an agreement for Malibu Realignment Project – CEQA Consulting Services to Placeworks, in an amount not to exceed $78,752.00.

The District publicly issued a RFQ/P for the CEQA consulting services required on the Malibu Realignment Project on May 30, 2018. The RFQ/P was issued to 14 firms, and was posted on the FIP website. Submissions were due on June 21, 2018.  Four submissions were received as noted below:

1. Placeworks $78,752.00
2. Meridian $79,705.00
3. ESA $153,608.00
4. Dudek $175,415.00

A panel of staff reviewed the submissions to ensure all firms met the minimum qualifications in the issued RFQ/P.  All firms met the minimum qualifications. Each firm was scored by each panel member independently. Based on the rankings and costs submitted staff recommends award of an agreement to Placeworks in the amount of $78,752.00.

Funding Information

• Budgeted: Yes
• Fund: 86
• Source: Measure ES
• Account Number: 86-90500-0-00000-85000-5802-010-2600
• Budget Category: Construction Contract

It is recommended that the Board of Education award an agreement to Direct Source Communications Inc. for the Malibu Middle & High School – Campus Improvement Project in an amount not to exceed $1,436.90.

The District requested that Direct Source Communications Inc., provide a proposal for IT move management services as they have performed all the IT move services for the bond program.  Direct Source Communications Inc. will install a structured network cabling for pool office, and outside plant network station outlets.  This work is necessary to set up network connections for the Malibu High School Pool Office. 

Funding Information

• Budgeted: No           
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-5802-010-2600
• Budget Category: Construction – Move Management

Funds will be from program reserved shortages.

It is recommended that the Board of Education award an agreement to provide Technology Installation Services to Direct Source Communications for Olympic High School - Campus Modernization Project in an amount not to exceed $20,001.06.

The District requested that Direct Source Communications provide a proposal for the newly renovated areas at Olympic High School to receive wireless access points and provide new wireless network/fiber to the specified switch port locations.

Direct Source Communications will remove the old damaged cabinet from IDF room and replace it with new cabinet for UPS. They will also bring Fiber optic backbone from Old MDF room to new MDF room to service all IDF locations on the campus. Their proposal also includes Renaming, Re-labeling and Correction in WLC for all Site AP’s for the new Room Numbers in addition to testing of the Signals.

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Numbers: 83-90500-0-00000-85000-6200-014-2600
• Budget Category:  Construction/Other Services

This agreement in the amount of $20,001.06 will be funded from Program Reserve Shortage.

It is recommended that the Board of Education approve Contract Amendment #01 with Direct Source Communications Inc. for the Santa Monica High School – Discovery Building Project to provide services for the installation of cameras to monitor and record the demolition of Science and Technology Buildings and associated work and the construction of the new Discovery Building in an amount not to exceed $19,819.77, for a total contract amount of $24,738.77.

The District requested that Direct Source Communications Inc., provide a proposal for the installation of cameras on buildings adjacent to the new Discovery Building to monitor the demolition of the existing buildings and the construction of the new Discovery Building. This will enable the remote monitoring of the work from any work based computer and the recording of the work in a “time-lapse” format. In addition, radio antennae will be installed to provide data to the security kiosk at the Olympic/6^th Street gate. All work includes providing cabling and hooking up into the campus data system etc. required to make the installation work as planned.

Funding Information

• Budgeted: Yes                      
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-015-2600
• Budget Category: Construction – Other Operating Expenses

MEASURE ES FUNDING:

• Original Contract Amount – IT Move Management: $4,719.00
• Contract Amendment #01 – Cameral Monitoring Installation: $19,819.77 
• TOTAL CONTRACT AMOUNT: $24,738.77

It is recommended that the Board of Education approve Contract Amendment #10 with Sandy Pringle Associates to provide additional Inspector of Record (IOR) services for the Lincoln Middle School - Field and Track Replacement Project in an amount not to exceed $5,573.80 for a total contract amount of $337,979.00.

The Project encountered numerous unforeseen site conditions resulting in, and requiring, additional inspections.  The additional inspection services, being funded by this Amendment #10 will include the general construction inspection and IOR services necessary to ensure compliance with the DSA approved plans and CCDs and project certification of the project by DSA

Sandy Pringle and Associates has submitted a “not to exceed” proposal to conduct the additional, necessary inspection services that are required.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90908-0-00000-85000-5802-012-2600
• Budget Category: Soft Costs\Tests & Inspections/Materials Lab

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT - Roosevelt & Webster – WFP: $32,968.00
• CONTRACT AMENDMENT #01 – Malibu FIG – WFP: $53,256.00
• CONTRACT AMENDMENT #02 – SAMOHI – Sealy Field: $49,818.00                                         
• CONTRACT AMENDMENT #03 – Lincoln MS – Track & Field: $49,818.00
• CONTRACT AMENDMENT #04 – Webster ES – WFP: $31,000.00  
• CONTRACT AMENDMENT #05 – Samohi – Pico and BB Stairway: $3,610
• CONTRACT AMENDMENT #06 – Samohi – Interim Repairs & stairs: $3,400
• CONTRACT AMENDMENT #07 – Samohi – Discovery; Interim Housing & duct bank: $10,830
• CONTRACT AMENDMENT #08 – Samohi – Campus HVAC $16,529.20
• CONTRACT AMENDMENT #09 – Samohi – Demo $81,176.00
• CONTRACT AMENDMENT #10 – Lincoln MS – Track & Field: $5,573.80 
• TOTAL CONTRACT AMOUNT: $337,979.00

It is recommended that the Board of Education approve Contract Amendment #22 with Leighton Consulting, Inc. for the Lincoln Middle School - Field and Track Replacement Project in an amount not to exceed $8,384.00 for a total contract amount of $453,754.00.

Leighton Consulting, Inc. is providing on-site geotechnical soils testing and observation and materials testing services for various Measure ES projects including the Lincoln Middle School (LMS) Field and Track Replacement Project. 

Additional geotechnical soils testing and observation and materials testing costs on the LMS Field and Track Replacement Project have been required due to the extended construction schedule and Contractor’s construction methods

Leighton Consulting, Inc. has submitted a proposal to provide those additional geotechnical soils testing and observation and materials services required through project completion. 

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90908-0-00000-85000-5802-012-2600
• Budget Category: Soft Costs \ Environmental Tests \ Geotechnical Engineering and Material Testing
• DSA #: 03-117787

MEASURE ES FUNDING:

• ORIGINAL CONTRACT AMOUNT - Campus Plan Project: $16,335.00
• CONTRACT AMENDMENT #01 - Sealy Field & Stairway & Sidewalk: $8,190.00
• CONTRACT AMENDMENT #02 - Stairway & Sidewalk Geotech and LOR: $12,370.00
• CONTRACT AMENDMENT #03 - SCP Phs 1&2 Geotechnical Report: $32,722.00
• CONTRACT AMENDMENT #04 - Stockpile and Tennis Courts: $23,317.00
• CONTRACT AMENDMENT #05 - Sealy Field Pjt.: $21,039.00
• CONTRACT AMENDMENT #06 – Lincoln Track and Field $47,356.00
• CONTRACT AMENDMENT #07 – Stair and Ramp: $16,740.00
• CONTRACT AMENDMENT #08 – Sealy Field: $19,410.00
• CONTRACT AMENDMENT #09 - Business Bld. Stairway welding/Inspect: $2,693.00
• CONTRACT AMENDMENT #10 – Archeological Assessment for CEQA: $26,202.00
• CONTRACT AMENDMENT #11 - Samohi New Ph 1 & 2 subterranean pkg: $19,168.00
• CONTRACT AMENDMENT #12 – Native American Monitoring Services for CEQA: $5,160.00
• CONTRACT AMENDMENT #13 – Supplemental Earthworks Testing- Sealy Field: $15,280.00
• CONTRACT AMENDMENT #14 – Pico Gate Welding Inspection: $2,813.00
• CONTRACT AMENDMENT #15 – MHS FIG&D WPFD- Geotech, Inspect, Mat. Test Services: $20,937.00
• CONTRACT AMENDMENT #16 – Samohi Paleo Report – CEQA: $6,000.00
• CONTRACT AMENDMENT #17 – Lincoln Geotech: $20,395.00
• CONTRACT AMENDMENT #18 – Lincoln MS Geotech Added Work: $18,441.00
• CONTRACT AMENDMENT #19 – SAMOHI Discover Building Geotech Services: $61,332.00
• CONTRACT AMENDMENT #20 – Lincoln MS Geotech Added Work: $45,220.00
• CONTRACT AMENDMENT #21 – Olympic Spur Plan Review: $4,250.00
• CONTRACT AMENDMENT #22 – Lincoln MS Geotech Added Work: $8,384.00 
• TOTAL CONTRACT AMOUNT: $453,754.00

It is recommended that the Board of Education approve Change Order #05 with A. J. Fistes Corporation for the Will Rogers Elementary School – Window, Paint, Floors & Doors Project in an amount of $101,701.77 for a total contract amount of $3,521,075.82 and 360 days of schedule impact.

On March 03, 2017 the Santa Monica Malibu Unified School District’s Board of Educationawarded to A. J. Fistes Corporation the construction contract for the Will Rogers Elementary School – Windows Upgrade Project in the amount of $2,813,450.00. Notice to proceed was given on May 17, 2017. 

The changes for this Change Order #05 include: Provide field glazed metal panels at mechanical intake registers on buildings E, F, G, H and J; Increase AWS crew size in order to complete the window installation on 8/22/18: Install new MCT under sinks; Provide temporary fencing on north side of library for window abatement, demo and installation and Remove 6 windows and replace with 5 new windows and a grill on the north side of the Library building G, per CCD 012A, during the summer of 2018.

This Change Order No. #05 is necessary to reimburse A. J. Fistes Corporation the added cost of Constructing Will Rogers Elementary School – Windows Upgrade Project contract.

Change Order No. #05 includes a 360-day increase to the contract time.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5640-006-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-117560

MEASURE ES FUNDING

• Original Contract: $2,813,450.00
• Change Order #01: $266,258.71
• Change Order #02: $117,039.81
• Change Order #03: $91,903.01
• Change Order #04: $130,668.52
• Change Order #05: $101701.77                        
• TOTAL CONTRACT AMOUNT: $3,521,075.82

It is recommended that the Board of Education approve Change Order #09 with Byrom-Davey, Inc. for the Santa Monica High School – Sealy Field Project in an amount not to exceed $82,881.00 for a total contract amount $2,216,523.75.

On April 20, 2017 the Board awarded to Byrom-Davey, Inc. the construction contract for the Santa Monica High School Sealy Field in the amount of $1,442,121.00.

During construction a number of modifications and additions to the project work were performed due to unforeseen conditions, changed scope and additional scope of work. 

The softball infield was designed with a 4” base course topped with a 4” layer of “Dodger Dirt”. This was done to provide a solid foundation for the infield, which was constructed in a corner of Sealy Field that had a history of being saturated. The mechanical raking of the infield by the District’s grounds keeper has resulted in some of the underlying base being disturbed in the process, which has contaminated the Dodger Dirt, resulting in unsafe playing conditions. The architect has designed a subsoil drain system to deal with the unstable condition, so the base is no longer required. It has been determined that the best course of action for the long-term viability of the field, is to remove the base entirely, as is the case on the baseball side of the field. The cost for this operation has been negotiated with Byrom Davey to cover the additional cost, over and above the remedial work that they were obligated to perform.  

• Remove the existing base material and replace it with infield mix:    $82,881.00

This Change Order no. 09 is an extension to the project to provide for the changed scope and improvements necessary to overcome unforeseen conditions.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-118615

MEASURE ES FUNDING

• Original Contract: $1,442,121.00
• Change Order #01: $187,539.00
• Change Order #02: $4,938.75
• Change Order #03: $140,454.89
• Change Order #04: $113,122.02
• Change Order #05: $32,640.93
• Change Order #06: $143,040.00
• Change Order #07: $22,798.09
• Change Order #08: $46,988.47
• Change Order #09: $82,881.00           
• Total Contract amount: $2,216,523.75

It is recommended that the Board of Education accept as completed all work as applicable to Roosevelt Elementary School – Window, Paint, Floors & Doors Project to Angeles Contractor Inc. with a final contract amount of $2,393,986.91.

On 2/06/17 the Board of Education awarded to Angeles Contractor Inc. the contract for the Roosevelt Elementary School – Windows, Paint, Floors, Doors & Ceilings Project in the amount of $2,298,000.00. Change Orders to the amount of $95,986.91 were required to address unforeseen site conditions and District directed changes.

In order to facilitate the release of final payment, a Notice of Completion must be filed 35 days after Substantial Completion with the County of Los Angeles pending approval by the Board of Education.

Roosevelt Elementary School – Windows Upgrade Project final total contract amount was $2,393,986.91. The contract duration was 97 days.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5640-007-2600
• Budget Category: Construction
• DSA #: 03-117621
  

It is recommended that the Board of Education award an agreement to Webb Foodservice Design Services to provide programming and master planning services for elementary and middle school food services facilities in an amount not to exceed $28,500.

As part of the Education Specifications and the long range master planning, Webb Foodservices Design is providing an assessment of current food services preparation and serving facilities at elementary and middle schools. The plan will include survey of existing facilities, recommendations for food services facilities upgrades, including prototypes, and estimates for future development of food services. Webb Foodservice Design will support our Food and Nutrition Services Department in providing a food services master plan which will include guiding principles for nutrition, service, production, methodology, sustainability and dining. 

Funding Information

• Budgeted: Yes
• Fund: 86-90100-0-00000-85000-5802-050-2600
• Source: Measure ES
• Budget Category: Soft Costs / Other Operating Expenses

It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments.

Unless otherwise noted, all items are included in the 2018-2019 approved budget

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the Board of Education approve an increase in FTEs (0.40 FTE), as indicated below in order to meet IEP requirements and student needs for the 2018-2019 school year.

The 2018-2019 budget will be adjusted $52,465 for salary and benefits.

• School Psychologist - 0.40 FTE, Muir Elementary, new position

It is recommended that the Board of Education enter into a Student Teaching Agreement between the University of Southern California and the Santa Monica-Malibu Unified School District.

The District participates with university teacher training institutions in providing classroom teaching and school counseling situations under the supervision of a master teacher.

• INSTITUTION: University of Southern California
• EFFECTIVE: Continuous, beginning August 1, 2018
• PAYMENT: The University shall pay the District $350.00 per Master Teacher

It is recommended that the Board of Education approve the administrative appointment listed below.

CERTIFICATED APPOINTMENT:

• Director, Assessment, Research and Evaluation (effective July 20, 2018)
• Coordinator, Special Education (effective July 20, 2018)

It is recommended that the Board of Education consider revising BP 0500 - Accountability.

The policy has been updated to reflect the new state accountability system (the California School Dashboard), which consists of both state and local indicators to assist districts in identifying strengths and areas in need of improvement in each priority area addressed by the LCAP.

As the changes proposed to Item Nos. X.A-H are routine updates from CSBA, staff will present these discussion items all at once.  The PowerPoint presentation attached to this item is associated with all of these related discussion items.

Staff anticipates that Item Nos. X.A-H will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board members questions/comments.

It is recommended that the Board of Education consider deleting BP and AR 0520.2 – Title I Program Improvement Schools.

The policy and regulation have been deleted as federal program improvement requirements have been suspended for the 2017-18 school year and will, beginning in the 2018-19 school year, be replaced by a new system of comprehensive and targeted improvement established by the Every Student Succeeds Act.

As the changes proposed to Item Nos. X.A-H are routine updates from CSBA, staff will present these discussion items all at once.  The PowerPoint presentation attached to Item No. X.A is associated with all of these related discussion items.

Staff anticipates that Item Nos. X.A-H will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board members questions/comments.

It is recommended that the Board of Education consider revising BP & AR 5121 – Grades/Evaluation of Student Achievement. 

The policy and regulation have been updated to reflect research-supported best practices regarding grading, including the separation of nonacademic factors from students' academic grades.  The policy also adds an optional paragraph on reports of student progress on specific academic standards. 

As the changes proposed to Item Nos. X.A-H are routine updates from CSBA, staff will present these discussion items all at once.  The PowerPoint presentation attached to Item No. X.A is associated with all of these related discussion items.

Staff anticipates that Item Nos. X.A-H will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board members questions/comments.

It is recommended that the Board of Education consider revising BP 6111 – School Calendar .

The policy has been updated to clarify that a district must offer a minimum of 175 instructional days per school year until it meets or exceeds its funding target under the local control funding formula, at which time the minimum required number of instructional days is 180. 

As the changes proposed to Item Nos. X.A-H are routine updates from CSBA, staff will present these discussion items all at once.  The PowerPoint presentation attached to Item No. X.A is associated with all of these related discussion items.

Staff anticipates that Item Nos. X.A-H will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board members questions/comments.

It is recommended that the Board of Education consider revising BP and AR 6171 – Title I Programs. 

The policy has been updated to address (1) the requirement to use federal Title I funds to supplement, not supplant, funds available from state and local sources; (2) use of the district's local control and accountability plan to fulfill requirements for the Title I local educational agency plan; and (3) methods for demonstrating the comparability of services between Title I and non-Title I schools.

The regulation has been updated to reflect amendments by the Every Student Succeeds Act related to schoolwide programs, targeted assistance programs, and participation by private school students.

As the changes proposed to Item Nos. X.A-H are routine updates from CSBA, staff will present these discussion items all at once.  The PowerPoint presentation attached to Item No. X.A is associated with all of these related discussion items.

Staff anticipates that Item Nos. X.A-H will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board members questions/comments.

It is recommended that the Board of Education consider revising BP & AR 6178.1 – Work-based Learning.

The policy has been updated to add material formerly in the AR regarding board approval of any district plan for work-based learning and board approval to pay students' wages out of district funds.

The regulation has been updated to reflect new law (AB 2063, 2016), which authorizes the district to grant credit for satisfactory completion of a work experience education program to students ages 14-15 when the principal certifies that such credit is necessary for the student's participation in a career technical education (CTE) program. The regulation also reflects a provision of AB 2063, which allows students to participate in job shadowing activities for up to 40 hours per semester, intersession, or summer school session if the principal certifies that it is necessary for participation in a CTE program. 

As the changes proposed to Item Nos. X.A-H are routine updates from CSBA, staff will present these discussion items all at once.  The PowerPoint presentation attached to Item No. X.A is associated with all of these related discussion items.

Staff anticipates that Item Nos. X.A-H will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board members questions/comments.

It is recommended that the Board of Education consider revising BP 6190 – Evaluation of the Instructional Program. 

The policy has been updated to reflect the suspension of the state Academic Performance Index and new law (AB 104, 2015), which adds homeless students to the definition of numerically significant student subgroups whose progress toward district goals must be annually assessed.  The policy also updates the section on Federal Program Monitoring (FPM) to reflect new state tools for monitoring categorical programs, and actions needed if the FPM review results in a finding of noncompliance. 

As the changes proposed to Item Nos. X.A-H are routine updates from CSBA, staff will present these discussion items all at once.  The PowerPoint presentation attached to Item No. X.A is associated with all of these related discussion items.

Staff anticipates that Item Nos. X.A-H will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board members questions/comments.

It is recommended that the Board of Education consider revising BP & AR 6200 – Adult Education.

The policy and regulation have been updated to reflect new law (AB 104, 2015), which establishes the Adult Education Block Grant to fund specified types of programs and coordinate services through regional consortia. The policy also describes other possible funding sources for adult education, clarifies that adult education courses must be approved by the California Department of Education as well as the district board, adds material on teacher qualifications, moves material from AR to BP re: graduation requirements, and adds material on program evaluation.

The regulation also deletes prohibition against enrolling students with an F-1 visa, reflects law prohibiting offering a course exclusively through adult education if the course is required for high school graduation or academic progress, and condenses and moves material on community service classes into section on "Programs and Courses.”

As the changes proposed to Item Nos. X.A-H are routine updates from CSBA, staff will present these discussion items all at once.  The PowerPoint presentation attached to Item No. X.A is associated with all of these related discussion items.

Staff anticipates that Item Nos. X.A-H will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board members questions/comments.

It is recommended that the Board of Education adopt Resolution Nos. 18-01a and 18-01b - Ordering an Election in School Facilities Improvement District No. 1 (Santa Monica Schools) to Authorize the Issuance of School Bonds, Establishing Specifications of the Election Order, and Requesting Consolidation with Other Elections Occurring on November 6, 2018. 

The SMMUSD Board of Education has completed the process of officially forming its School Facilities Improvement District No. 1 (Santa Monica Schools) and its School Facilities Improvement District No. 2 (Malibu Schools).  Following the formation of SFIDs, under California law a general obligation bond election can be called, seeking voter approval of bonds, the proceeds of which will be used to make school facilities improvements to school facilities only within the boundary of the applicable SFID.  SMMUSD has undertaken facilities studies, and has determined that critical facilities improvement needs need to be addressed and SMMUSD needs to find a funding source in the very near future.  The two areas within the respective SFIDs have distinct facilities needs. With the formation of the SFIDs complete, the District can present two separate bond measures to its voters, one that supports the construction process in Malibu and the other that supports the construction process in Santa Monica. 

The District has important school facility improvement needs within each SFID and the District needs to identify a funding source.  November 6, 2018 is the date of the statewide general election, and also is an election date at which local bond measures that provide facilities funding can be placed on the ballot.  In order to appear on the November ballot, adopted Resolutions Calling Bond Elections must be filed with the Los Angeles County Elections office at least 88 days prior to the election date.

The Resolution for Board consideration has been prepared in accordance with all legal requirements and presents two separate bond measures to voters within each respective SFID under Prop. 39 (55% vote) for the purpose of financing projects summarized on the Project List attached as Appendix A to the Resolution (Full Text of Measure) which will be printed in the Sample Ballot.  Appendix B is the 75-word statement of the measure that will be printed on the ballot label and read by voters at the time of casting their vote. Appendix C presents the Tax Rate Statement which will also be printed in the Sample Ballot.  A map is also attached (if there are any questions as to which school a student should attend based on residency, please consult MySchoolLocator, or if there is conflict with taxation areas, please refer to the County of Los Angeles).

Background - Alternate Resolution:  AB 195 effective January 1, 2018 requires certain data be presented to voters in the 75 word statements of measures which impose or raise taxes (amount of money to be raised annually, the rate and duration of the tax to be levied).  Due to concerns with the applicability of this law to GO Bond Measures causing confusion and misleading voters, legislation has been proposed as urgency legislation to suspend or otherwise modify the requirements as they apply to GO Bond measures.  If the law as amended by AB 195 is suspended or otherwise made inapplicable to GO Bond measures, this Resolution includes a 75 word statement that reflects the law pre-AB 195, which does not include the referenced data.  This resolution would only become effective if our bond counsel opines to the District the 75 word statement is compliant with newly enacted law, and at that time it would be filed with the County Registrar, time permitting taking into account County deadlines.

In order to call the elections, the Resolutions must have a 2/3 vote of the Board (5 yes votes).

It is recommended that the Board of Education adopt Resolution Nos. 18-02a and 18-02b - Ordering an Election in School Facilities Improvement District No. 2 (Malibu Schools) to Authorize the Issuance of School Bonds, Establishing Specifications of the Election Order, and Requesting Consolidation with Other Elections Occurring on November 6, 2018. 

The SMMUSD Board of Education has completed the process of officially forming its School Facilities Improvement District No. 1 (Santa Monica Schools) and its School Facilities Improvement District No. 2 (Malibu Schools).  Following the formation of SFIDs, under California law a general obligation bond election can be called, seeking voter approval of bonds, the proceeds of which will be used to make school facilities improvements to school facilities only within the boundary of the applicable SFID.  SMMUSD has undertaken facilities studies, and has determined that critical facilities improvement needs need to be addressed and SMMUSD needs to find a funding source in the very near future.  The two areas within the respective SFIDs have distinct facilities needs. With the formation of the SFIDs complete, the District can present two separate bond measures to its voters, one that supports the construction process in Malibu and the other that supports the construction process in Santa Monica. 

No general fund impact.  GO Bonds are repaid by ad valorem tax collections within the applicable SFID.  Approval and issuance of GO Bonds will provide critical funding for facilities projects.  Costs of issuance of bonds is payable from bond proceeds. 

The District has important school facility improvement needs within each SFID and the District needs to identify a funding source.  November 6, 2018 is the date of the statewide general election, and also is an election date at which local bond measures that provide facilities funding can be placed on the ballot.  In order to appear on the November ballot, adopted Resolutions Calling Bond Elections must be filed with the Los Angeles County Elections office at least 88 days prior to the election date.

The Resolution for Board consideration has been prepared in accordance with all legal requirements and presents two separate bond measures to voters within each respective SFID under Prop. 39 (55% vote) for the purpose of financing projects summarized on the Project List attached as Appendix A to the Resolution (Full Text of Measure) which will be printed in the Sample Ballot.  Appendix B is the 75-word statement of the measure that will be printed on the ballot label and read by voters at the time of casting their vote. Appendix C presents the Tax Rate Statement which will also be printed in the Sample Ballot.  A map is also attached (if there are any questions as to which school a student should attend based on residency, please consult MySchoolLocator, or if there is conflict with taxation areas, please refer to the County of Los Angeles).

Background - Alternate Resolution:  AB 195 effective January 1, 2018 requires certain data be presented to voters in the 75 word statements of measures which impose or raise taxes (amount of money to be raised annually, the rate and duration of the tax to be levied).  Due to concerns with the applicability of this law to GO Bond Measures causing confusion and misleading voters, legislation has been proposed as urgency legislation to suspend or otherwise modify the requirements as they apply to GO Bond measures.  If the law as amended by AB 195 is suspended or otherwise made inapplicable to GO Bond measures, this Resolution includes a 75 word statement that reflects the law pre-AB 195, which does not include the referenced data.  This resolution would only become effective if our bond counsel opines to the District the 75 word statement is compliant with newly enacted law, and at that time it would be filed with the County Registrar, time permitting taking into account County deadlines.

In order to call the elections, the Resolutions must have a 2/3 vote of the Board (5 yes votes).

It is recommended that the Board of Education amend the Master Agreement between the Santa Monica-Malibu Education Foundation (Ed Foundation) and the Santa Monica-Malibu Unified School District (SMMUSD). 

The original agreement was between SMMUSD and the Santa Monica-Malibu Education Foundation, and was approved in February 2013 (amended August 2014) following adoption of centralized fundraising throughout the district. 

On June 28, 2018, the board revised BP and AR 3290 – Acceptance of Gifts to separate fundraising vehicles for Malibu and for Santa Monica schools.  The master agreement with the newly renamed Santa Monica Education Foundation and SMMUSD will need to be updated, based on this change in policy.  Attached is the new master agreement.

The master agreement with a Malibu fundraising entity will come forward for board approval once the entity has been determined and an agreement drafted.

Attached is a copy of the Quarterly Report on Williams Uniform Complaints.  It is required that the information be reported publicly at a Board Meeting.

To comply with BP 5145.9 - Hate-Motivated Behavior, this item is to come before the Board as an information item each quarter.  This report includes reports from April 1 – June 30, 2018 (4^th Quarter).

Quarter covered by this report:

• 1^st     Quarter - July 1 to September 30 (Reporting in October)
• 2^nd     Quarter - October 1 to December 31 (Reporting in January)
• 3^rd      Quarter - January 1 to March 31 (Reporting in April)
• 4^th      Quarter - April 1 to June 30 (Reporting in July)

Reports:

• No reports were filed during the quarter indicated.
• Reports were filed at the schools or district offices listed in the report (see below)

• Site: Franklin
• Number of Reports: 1
• Determined to be Harassment: Yes
• Resolution: A student called another student a racial name during P.E.  The Assistant Principal was notified.  Student received consequences, and parents of both students were notified.  Both students were counseled.  The situation has been resolved between the students.
  

To comply with BP 5145.10 Disability Harassment this item is to come before the Board as an information item each quarter. This report includes reports from April 1 – June 30, 2018 (4^th Quarter).

Quarter covered by this report:

• 1^st     Quarter - July 1 to September 30 (Reporting in October)
• 2^nd     Quarter - October 1 to December 31 (Reporting in January)
• 3^rd      Quarter - January 1 to March 31 (Reporting in April)
• 4^th      Quarter - April 1 to June 30 (Reporting in July)

Reports:

• No reports were filed during the quarter indicated.
• Reports were filed at the schools or district offices listed in the report (see below)

• Site: Santa Monica High School
• Number of Reports: 1
• Determined to be Harassment: Yes
• Resolution: A male student made a sexual gesture towards a female student when she passed him on the field.The coach reported it to the House Principal.The House Principal investigated the incident, gave appropriate consequences and contacted parents of both students.Both students were counseled and the situation has been resolved.

It is recommended that the supplemental textbooks listed below be adopted for the Santa Monica-Malibu Unified School District.   

In accordance with the Board of Education policy, the supplemental textbooks listed below will be on public display for the next two weeks in the Educational Services Department at 1630 17th Street, Santa Monica, CA 90404.

• Between the World and Me, by Te-Nehisi Coates, for 12^th grade African American Literature Course at Santa Monica High School.  Adoption requested by teacher Nathan Fulcher.
• Homegoing, by Yaa Gyasi, for 12^th grade African American Literature Course at Santa Monica High School.  Adoption requested by teacher Nathan Fulcher.

This meeting will adjourn to a special meeting scheduled for Thursday, August 9, 2018, at 4:00 p.m. at the district office: 1651 16th St., Santa Monica, CA. The next regular meeting is scheduled for Thursday, August 16, 2018, at 5:30 p.m. at the district office.