It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. 

• Contractor:  Virginia Oberholzer Vandergon and Matthew d’Alessio
  
• Dates: 08/20/18-06/12/19
• Amount not to exceed: $5,000.00
• Description:  Transitioning into the Next Generation Science Standards (NGSS)- High School. CSUN professional development providers will partner with SMMUSD to build internal capacity to support teachers in transitioning to the NGSS and the three-course model. Teachers will focus on the integration of the Science and Engineering practices and the use of phenomena within an instructional segment.
• Site: Educational Services
• Funding: 01-00030-0-11100-10000-5802-030-1300 (LCAP)

• Contractor: UCLA Science Project
• Dates: 08/20/18-06/30/19
• Amount not to exceed: $42,000.00
• Description: Transitioning into the Next Generation Science Standards (NGSS- TK-8): UCLA professional development providers will partner with SMMUSD to build internal capacity to support teachers in transitioning to the NGSS. Teachers will develop and understanding on how to integrate science across disciplines. Teachers will focus on the integration of the Science and Engineering Practices (SEP) across TK-8 to prepare students for 9-12.
• Site: Educational Services
• Funding: 01-00030-0-11100-10000-5802-030-1300 (LCAP)

• Contractor: AVID Program - LACOE
• Dates: 08/02/18-06/12/19
• Amount not to exceed: $ 8,000.00
• Description: AVID Program Refinement: LACOE College and Career Readiness/AVID staff will work collaboratively with SMMUSD district staff to determine needs and schedules for the 18-19 school year. The services include consultation, coaching, planning, preparation and materials.
• Site: Educational Services
• Funding:  01-00030-0-11100-10000-5802-030-1300 (LCAP)

• Contractor: AVID Center
• Dates:  08/02/18-06/12/19
• Amount not to exceed: $17,302.00
• Description: Fees include access to all AVID curriculum and instruction materials for JAMS, LMS and Samohi. Additionally, fees include the AVID Leadership Training for district staff.
• Site: Educational Services
• Funding: 01-00030-0-11100-10000-5802-030-1300 (LCAP)

• Contractor: Consortium on Reaching Excellence in Education, Inc. (CORE)
• Dates: 08/20/18-06/30/19
• Amount not to exceed: $19,080.00
• Description: CORE will continue to provide six days of mastery coaching support for literacy coaches.
• Site: Educational Services
• Funding: 01-00030-0-11100-10000-5802-030-1300 (LCAP)

• Contractor: Fagen, Friedman & Fulfrost (F3)
• Dates: 07/01/18-06/30/19
• Amount not to exceed: Assoc. @ $215.00-$245.00/hr.; Partner @ $275.00-$310.00/hr.; Of-Counsel @ $310.00/hr.; Paralegal/Law Clerk @$135.00-$165.00/hr.; Paralegal/Law Clerk (Bar Admitted Outside CA) @ $205.00/hr.; Education Consultant @$185.00/hr.; Communication Services Consultant @ $245.00/hr.
• Description: Legal Representation/Counsel
• Site: Superintendent
• Funding: 01-00000-0-00000-71500-5802-020-1200

• Contractor: Fulcrum Learning Systems, Inc.
• Date: 08/27/18
• Amount: $7,875.00
• Description: Leadership and Team Development for 6^th graders held at Lincoln Middle School Track & Field
• Site: Lincoln Middle School
• Funding: 01-90150-0-11100-10000-5802-012-4120 - $4,000.00 (Lincoln MS PTSA) 01-00021-0-11100-10000-5802-012-4120 - $3,875.00 (Stretch)

• Contractor: Evan Bartelheim
• Dates: 08/13/18-06/30/19
• Amount not to exceed: $20,000.00
• Description: Provide curriculum support for the purpose of applying and receiving A-G certification of adult secondary courses.
• Site: Adult Education Center
• Funding: 11-63910-0-41100-10000-5802-095-1501

• Contractor: Child360
• Dates: 08/21/18-06/30/19
• Amount not to exceed: $3,000.00 (per Training Day)
• Description: The trainings will be to provide further support for our preschool staff in the understanding of the Early Childhood Environment Rating Scale (ECERS) system. The ECERS rating scale is used by observers and state raters in every preschool. The training will provide learning opportunities for staff to better understand the system and how to prepare accordingly.
• Site: Child Development Services
• Funding: 12-52105-0-85000-10000-5802-070-2700 (Head StartTraining/Technical Assistance)

• Contractor: InnovateEd LLC
• Dates: 08/01/18-06/30/19
• Amount not to exceed:$222,000.00 $227,060.00
• Description:  To further develop district-wide capacity and coherence through a systemic improvement process aimed at raising the bar and closing the gap in student learning results. For this phase of work, InnovateEd will support leaders at all schools achieving equitable growth in student learning outcomes.
• Site: Educational Services
• Funding: 01-00000-0-11100-21400-5802-030-1300
• (Amend not to exceed amount to include cost for learning guide workbooks. Original contract for $222,000 approved on 5/31/18.)

• Contractor: UCLA Math
• Dates: 08/20/18 – 06/12/19
• Amount not to exceed: $ 16,560.00
• Description: Lab Days for middle school and high school teachers: Teachers will collaborate in high functioning professional learning communities to plan, analyze results, reflect and refine instruction to support student learning and increase student achievement. This will involve planning lessons that incorporate different ways of problem solving, student-centered instruction, and attend to student thinking and partial understanding (e.g. middle school mathematics/ Algebra/ Geometry/ Pre-calculus).
• Site: Educational Services
• Funding: 01-00030-0-11100-10000-5802-030-1300 (LCAP)

• Contractor: UCLA Math
• Dates: 08/20/18 – 06/12/19
• Amount not to exceed: $ 5,520.00
• Description:  CGI Professional Development with emphasis on English Learners: Elementary teachers will participate in professional development to deepen knowledge of strategies to support English Learners. They will discuss EL strategies to support language development in mathematics and collaborate around ideas specific to listening, reading, and speaking in mathematics.
• Site: Educational Services
• Funding: 01-42030-0-47600-10000-5802-035-1501

These contracts are included in the 2018-19 budget. 

It is recommended that the Board of Education accept HP NASPO ValuePoint Contract #MNNVP-133 contract for the purchase of computer products districtwide.

The District has purchased HP products for most of its computer needs. This contract agreement will allow for volume buying and site specific purchases. 

The district is ready to do volume buying on certain products such as chrome books and charging carts.

This contract allows for deep discounts of HP computers, notebooks and peripherals that the district purchases as part of their technology needs.  The contract HP NASPO ValuePoint Contract #MNNVP-133 is valid from 2015 to 2020.

It is recommended that the Board of Education award an agreement to Alta Environmental to provide ACM and LBP Survey, work plan and monitoring services for 1515 Maple Street – Church Demolition Project in an amount not to exceed $17,321.41.

ALTA Environmental has been requested to provide ACM and LBP Survey, Work plan and Monitoring services for 1515 Maple Street – Church Demolition Project.

Staff reviewed the Alta proposal and is recommended that ALTA Environmental be awarded an agreement based on their proposal for an amount not to exceed $17,321.41.

Funding Information

• Budgeted: Yes
• Fund: 85-90912-0-00000-85000-5802-006-2600
• Source: Measure ES
• Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring

It is recommended that the Board of Education award an agreement to Alta Environmental to provide ACM, LBP PCB Survey, work plan and monitoring Services for John Adams Middle School– Gym and Field Project in an amount not to exceed $26,980.22.

ALTA Environmental has been requested to provide ACM and LBP Survey, Work plan and Monitoring services for John Adams Middle School – Gym and Field Project.

Funding Information

• Budgeted: Yes
• Fund: 85-90907-0-00000-85000-5802-011-2600
• Source: Measure ES
• Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring

It is recommended that the Board of Education award a contract with SimplexGrinnell to provide the fire alarm system at Santa Monica High School - Sealy Field and Basket Ball Improvements Project, in an amount not to exceed $15,820.70. 

On 06/06/09, the Board of Education approved Simplex Grinnell (BOE Item A.28) for the Fire Alarm devices because all existing District wide systems are manufactured by the sole source manufacturer.

The Board of Education further approved on 06/29/17 the GSA schedule no. GS-07-0396Y1 valid through June 30, 2022 which allows for fire alarm, security, and emergency disaster equipment purchases and all services necessary to install the equipment from design to start-up, including maintenance and training at the lowest offered pricing.  The Los Angeles County Department of Education allows Districts to “piggy back” off of the GSA contracts with no restriction other than standard Public Works contracting requirements.

A new fire alarm system is required to be installed in the portable restroom building, per the DSA approved plans. The restroom was relocated on Sealy Field as part of the Sealy Field and Basket Ball Improvements Project.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-015-2600
• Budget Category: Construction / Fire Alarm
• DSA #: 03-117508

It is recommended that the Board of Education approve Change Order #01 with Waisman Construction, Inc. for the Webster Elementary School – Safety Project in an amount of $49,661.54 for a total contract amount of $ 3,257,326.54 and 0 days of schedule impact.

On April 12, 2017, the Santa Monica Malibu Unified School District’s Board of Education awarded to Waisman Construction, Inc. the construction contract for the Webster Elementary School – Safety Project in the amount of $ 3,207,665.00. Notice to proceed was given on June 19, 2018.

The changes for this Change Order #01 include: Provide and install new curbs at ramps, additional keyway and footing at the ramp. Additional project schedules preparation cost incurred by the contractor. Additional cost for changes to Filterra Biofilter units per City of Malibu planning review comments. Reroute, install and reconnect water line to the Boys and Girls Club classroom building on campus during the summer of 2018.

This Change Order No. #01 is necessary to reimburse Waisman Construction for the added cost of Constructing Webster Elementary School – Safety Project contract.

Change Order No. #01 does not increase to the contract time and funding is from Program Reserve shortages.

Funding Information

• Budgeted: Yes
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-6200-008-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-118507

MEASURE ES FUNDING

• Original Contract: $3,207,665.00
• Change Order #01: $49,661.54                           
• TOTAL CONTRACT AMOUNT: $3,257,326.54

It is recommended that the Board of Education approve Change Order #02 with Angeles Contractor Inc. for the Webster Elementary School – Windows, Paint, Floors and Doors Project for the credit amount of ($64,215.28) for a total contract amount of $2,693.845.77 and 0 days of schedule impact. 

On April 24, 2017 the Santa Monica Malibu Unified School District’s Board of Education awarded to Angeles Contractor Inc. the construction contract for the Webster Elementary School – Windows, Paint, Floors and Doors Project in the amount of $2,690,000.00. Notice to proceed was issued on May 9, 2017.

The changes for this Change Order #02 include: Cost difference for high moisture floor tile adhesive; Exploratory demo and replacement of termite rotted headers and framing in the Nurses office, Principals office and passage to the work room in Bldg. D (CCD 03A); Paint Marquee sign; Finish and install 4 drinking fountains; Replaced the termite damaged framing at the restrooms in Bldg. F; Credit to substitute the storefront system to Arcadia; Install 4 Hollow Metal doors in lieu of Al Doors in Bldg. C; Replace restroom ceramic floor tile in Bldg. D; Repair plaster and waterproofing at Bldg. B & C; Flush out curb for new weep screed at Bldg. A; Re-frame entrance door and windows a Bldg. A; Termite damage at Bldg. G; Room ID and gate signage; Gate repairs due to unforeseen SW pipe; Credit for reduced PCB Abatement; Blue window caulking custom color cost; Raise the heater the speech room in Bldg.  G to avoid new ramp; Add 10 wall fans; Patch and paint environmental test holes and paint over Bldg. G mural; Re-work 21 existing door frame strikes; Relocate 3 unforeseen conduits under new ramp at Bldg. G; Replace bookshelf in room 19; Change Doors H1.B, H2.B, H3.B and H4.B from HM Doors to Aluminum SF doors; Furnish and install 1 Aluminum SF door D-1 and door frame in place of a HM door building D; Install the new header above the new store front windows in Bldg. E and F; Replace the rotted wood nailer above the new windows in the Bldg. G bathrooms; Termite heat treatment remobilization back charge; Back charge for damaged Network infrastructure; Back charge for Move Management remobilization costs; Back charge for DSK Architectural fees to provide extended CA and design costs to correct Contractor deficiencies.

This Change Order No. 02 is necessary to reconcile the extras and credits to Angeles Contractor Inc. in order to complete the construction of Webster Elementary School - Windows, Paint, Floors and Doors Project contract.

Change Order No. 02 includes no increase in the contract time.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5640-008-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #:03-117627

MEASURE ES FUNDING

• Original Contract: $2,690,000.00
• Change Order #01: $68,061.05
• Change Order #02: ($64,215.28)                       
• TOTAL CONTRACT AMOUNT: $2,693,845.77

It is recommended that the Board of Education approve Contract Amendment #08 with Heritage Window Coverings Inc. to supply and install interior roller shades at Webster Elementary School – Window, Paint, Floors & Doors Project, in an amount not to exceed $1,925.85 for a total contract amount of $380,071.77.

The Board of Education approved the award of Bid #16.09R during the December 10, 2015 meeting to Heritage Window Coverings Inc., for interior window roller shades Districtwide and established Mecho Shades Systems as the District’s window covering standard.  

 Webster E.S. has received a new window system which needs new Roller Shades throughout the campus. This Amendment is for the remaining shades in Speech room & Work Room to be provided and installed.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source:  Measure ES
• Fund: 85-90905-0-00000-85000-5890-006-2600

MEASURE ES FUNDING:

• ORIGINAL CONTRACT – Cabrillo ES, Grant ES, & WRLC: $107,540.00
• CONTRACT AMENDMENT #01 - Cabrillo, Rogers, Grant - WF&P: $11,865.00
• CONTRACT AMENDMENT #02 - MMHS – Bungalows: $9,790.00
• CONTRACT AMENDMENT #03 - Rogers/Grant/Roosevelt/Webster: $101,225.00­­­­
• CONTRACT AMENDMENT #04 - Malibu High School: $1,855.00
• CONTRACT AMENDMENT #05 - Webster E.S. $38,470.00
• CONTRACT AMENDMENT #06 - Rogers E.S. $3,790.00
• CONTRACT AMENDMENT #07 - Point Dume E.S, Franklin E.S, McKinley E.S. $103,610.92
• CONTRACT AMENDMENT #08 - Webster E.S. $1,925.85   
• TOTAL CONTRACT AMOUNT: $380,071.77

It is recommended that the Board to approve this 45-day budget revision for 2018-19. 

Pursuant to ED Code 42127 (I) (4), “Not later than 45 days after the Governor signs the annual Budget Act, the school district shall make available for public review any revisions in revenues and expenditures that is has made to its budget to reflect the funding made available by that Budget Act.”

The Budget Act was signed by the Governor on June 27, 2018, this year, so the revision must be made and posted by August 11, 2018, and a formal adoption will be made at First Interim.

The Major changes between the May Revision and the Adopted State Budget that require revenue revision for Santa Monica-Malibu Unified School District are attached to this agenda item.

This meeting will adjourn to a regular meeting scheduled for Thursday, August 16, 2018, at 5:30 p.m. at the district office: 1651 16th St., Santa Monica, CA.