MEETING FORMAT "A" Santa Monica-Malibu USD September 06, 2018 6:00PM District Administrative Offices: 1651 16th Street, Santa Monica, CA
The Board of Education will call the meeting to order at 4:00 p.m. in the Board Conference Room at the District Offices, at which time the Board of Education will move to Closed Session regarding the items listed under Closed Session. The public meeting will reconvene at 6:00 p.m. in the Board Room.
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Dr. Tahvildaran-Jesswein called closed session to order at 4:00 p.m. |
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Persons wishing to address the Board of Education regarding an item scheduled for closed session must submit the “Request to Address” card prior to the start of closed session.
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- DN-1006-17/18 (Special Education)
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- Agency Designated Representative: Dr. Ben Drati
- Employee Organizations: SMMCTA
- Agency Designated Representative: Dr. Ben Drati
- Employee Organizations: SEIU
- Agency Designated Representative: Dr. Ben Drati
- Employee Organizations: SMMASA
- Agency Designated Representative: Board President
- Unrepresented Employee: Superintendent
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Dr. Tahvildaran-Jesswein called open session to order at 6:15 p.m. |
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Present Oscar de la Torre – arrived at 4:10 p.m. Present Craig Foster Present Jon Kean Present Maria Leon-Vazquez Present Laurie Lieberman – arrived at 4:10 p.m. Present Ralph Mechur – arrived at 4:10 p.m. Present Dr. Richard Tahvildaran-Jesswein |
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Dr. Drati led the Pledge of Allegiance. |
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It is recommended that the Board of Education approve the September 6, 2018, regular board meeting agenda. |
It is recommended that the Board of Education approve the September 6, 2018, regular board meeting agenda. Passed with a motion by Mr. Craig Foster and a second by Ms. Laurie Lieberman. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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It is recommended that the Boar of Education approve the August 16, 2018, regular meeting minutes. |
It is recommended that the Boar of Education approve the August 16, 2018, regular meeting minutes. Passed with a motion by Mr. Craig Foster and a second by Mr. Oscar de la Torre. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Abstain Ms. Maria Leon-Vazquez. Abstain Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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Minutes_081618
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It is recommended that the Boar of Education approve the August 29, 2018, special meeting minutes. |
It is recommended that the Boar of Education approve the August 29, 2018, special meeting minutes. Passed with a motion by Mr. Craig Foster and a second by Ms. Laurie Lieberman. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Abstain Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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Minutes_082918
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These items are staff presentations and/or updates to the Board of Education.
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Educational Services will share with the Board of Education the proposed Digital Learning Program that will provide equitable access to mobile devices for all students while supporting the integration of instructional technologies within SMMUSD’s instructional practices and adopted curriculum. The program will include professional development for all staff and students, technical support and maintenance including a refresh plan. The Digital Learning Program will provide support to existing instructional programs such as: - California Content Standards
- Project Based Learning
- Blended Learning
- Personalized Learning
- Social Justice Framework
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Funding Information: - Budgeted: Yes
- Fund: 50
- Source: Measure GSH
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Staff seeks feedback from the Board of Education on the proposed program aimed at providing students with digital learning content and tools that will prepare them to be global citizens who are ready for college and careers within schools that are safe, socially-responsive and academically rigorous. Staff anticipates that this item will require a total of 60 minutes, with 30 minutes for the staff report and 30 minutes for board member questions/comments.
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Time start: 6:21 p.m. Time end: 7:12 p.m. Time start: 7:14 p.m. Time end: 7:38 p.m.
Public Comments: * Ann Thanawalla addressed the board regarding this item.
Staff answered board members’ questions regarding equipment maintenance; IT support staff; the rationale for choosing Chromebooks; Wi-Fi capabilities at students’ homes; how blended learning and AP courses and testing mesh; and training for families on classroom apps.
The board thanked staff for their work on this front and said they looked forward to receiving updates. |
Digital Learning Plan: Narrative Digital Learning Plan: Presentation
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The Communications section provides an opportunity for the Board of Education to hear reports from the individuals or committee representatives listed below. All reports are limited to 5 minutes or less. However, if more time is necessary, or if a report will not be presented, please notify the Board secretary eight workdays prior to the date of the meeting.
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Time start: 7:41 p.m. Time end: 7:43 p.m.
Ms. Afshar reported that Back to School Night will be on September 14, Coffee with the Counselors will be on September 11, and the Arts Angels meeting was yesterday. Yearbooks have gone on sale. Dance, surf, and volleyball are all beginning their seasons. The fall musical will be Spring Awakening. The Homecoming football game will be on October 5, with the dance on October 6. ASB is still looking for a venue for the dance. Dr. Drati congratulated the head football coach on their 3-0 start this season. |
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Time start: 7:44 p.m. Time end: 7:45 p.m.
Ms. McDaniel reported on all of the recent renovations at the school. Back to School Night is next week. A program called Advisory has started, where students come together to meet. Ms. McDaniel reported that some students met with Mr. Fuller Concern to share their concerns about bullying at the school; he is looking into solutions aligned with Restorative Justice. |
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Time start: 7:46 p.m. Time end: 7:49 p.m.
Ms. Braff expressed her gratitude for Item No. X.G on tonight’s agenda, which aims to address the inequity created by the two-tier health benefits system. She thanked the district staff, board members, and union reps who came together to make this happen. |
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Time start: 7:49 p.m. Time end: 7:52 p.m.
Ms. Cartee-McNeely agreed with Ms. Braff’s statements. She welcomed everyone back to school. She reported SEIU worked closely with the district to make the start of school was smooth, and she thanked district office staff for hiring and processing new employees. Ms. Cartee-McNeely shared information on the first special education labor management team. SEIU worked with union members in Missouri to educate workers on the importance of unions. Ms. Cartee-McNeely thanked the board for including the joint sunshining informational item on this agenda. |
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Time start: 7:52 p.m. Time end: 7:56 p.m.
Dr. Drati welcomed the student board members and said their voices were an important part of the process. He remarked on the message that was sent to families this past week regarding school safety. Staff met during the summer with police and the sheriff’s department to discuss how to improve school safety, both short-term and long-term strategies. Currently, we are working with the sites to improve social-emotional learning and make sure we are addressing all students’ needs. Staff is also examining drop-off and pick-up processes at the elementary schools. |
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As agreed by the President, Vice President, and Superintendent during agenda planning, consent agenda items are considered routine, require no discussion, and are normally approved all at once by the Board of Education. However, members of the Board of Education, staff, or the public may request an item be moved from the consent agenda to Section XI (Major Items) for clarification and/or discussion.
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It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. |
- Contractor: InnovateEd LLC
- Dates: 08/01/18-06/30/19
- Amount not to exceed:
$227,060.00 $233,060.00 - Description: To further develop district-wide capacity and coherence through a systemic improvement process aimed at raising the bar and closing the gap in student learning results. For this phase of work, InnovateEd will support leaders at all schools achieving equitable growth in student learning outcomes.
- Site: Educational Services
- Funding: 01-00000-0-11100-21400-5802-030-1300
- (Amend not to exceed to include cost for two additional teacher teams sessions. Original contract for $222,000.00 approved on 05/31/18.)
- Contractor: Mary Anne Solomon
- Dates: 07/01/18-06/30/19
- Amount not to exceed: $4,800.00
- Description: Maintain updates to website directory
- Site: Santa Monica High School
- Funding: 01-90150-0-11100-10000-5802-015-4150 (Reimb by PTSA)
- Contractor: U C Regents
- Dates: 08/20/18-06/12/19
- Amount not to exceed: $10,000.00
- Description: Peer Advising & Tutoring
- Site: Santa Monica High School
- Funding: 01-90150-0-11100-10000-5802-015-4150 (Reimb by PTSA)
- Contractor: STAR Inc.
- Dates: 09/04/18-05/24/19
- Amount not to exceed: $37,360.00
- Description: To provide all classes (K-5) with supplemental science classes in our science lab. Ten (10) 45 minute classes for K, 1 and 2 and 10 60 minute classes for grades 3, 4 and 5.
- Site: Franklin Elementary
- Funding: 01-00021-0-11100-10000-5802-002-4020
- Contractor: Jacqueline Fuentes de Gallo
- Dates: 09/24/18-06/12/19
- Amount not to exceed: $19,050.00
- Description: PK, TK, K, 1st, 2nd Grade Music Program
- Site: Edison Elementary
- Funding: $14,150: 01-00021-0-11100-10000-5802-001-4010 (Stretch Grant); $4,900: 01-90150-0-11100-10000-5802-001-4010 (PTA)
- Contractor: Goodwin Procter
- Dates: 07/01/18-06/30/19
- Amount not to exceed: hourly amount-$300.00/hour (partners), $250/hour (associates), $225/hour (junior associates), $150/hour (law clerks/paralegals)
- Description: General real estate advice
- Site: Business Services
- Funding: 01-00000-0-00000-73000-5802-050-1500
- (Amend contract date. Original contract approved 8/12/15)
- Contractor: Burke Williams & Sorenson LLP
- Dates: 07/01/18-06/30/19
- Amount not to exceed: hourly amount $310/hour (senior partners), $270/hour (partners), $240/hour (associates), $140/hour (paralegals)
- Description: Legal counsel services-Post Project Labor Agreement negotiation
- Site: Business Services
- Funding:01-00000-0-00000-73000-5802-050-1500
- (Amend contract date. Original contract approved 5/17/15)
- Contractor: Fulcrum Learning Systems
- Dates: 08/01/18 – 08/02/18
- Amount not to exceed: $4,000.00
- Description: Leadership and Team Development for Management Retreat
- Site: Educational Services
- Funding: 01-00
- Contractor: SEAC (School Employers Association of California)
- Dates: 08/01/18 – 6/30/18
- Amount not to exceed: $20,000.00
- Description: Consultant for Benefits Committee/Negotiations
- Site: Human Resources
- Funding: 01-00000-0-00000-74000-5802-026-1250
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These contracts are included in the 2018-19 budget. |
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It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms. |
The average cost for substitute teachers is $183/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute. |
C & T 9/6/18
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It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2018-2019 school year. |
- School: Roosevelt Elementary
- Grade: 5th
- # of Students: 150
- Destination: Pali Institute, Running Springs, CA
- Dates: 04/03/19-04/05/19
- Principal/Teacher: L.Holeva/M.Cuevas/H.Russell/J.Yuan
- Cost & Funding Source: $285.00 per student paid by parent donations/fundraising.
- Subject: Science
- Purpose: Engage in science activities in line with state science standards
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No child will be denied due to financial hardship. |
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It is recommended that the Board of Education approve the Revised SMMUSD LCAP: 2018-19.
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The Los Angeles County Office of Education (LACOE) provided feedback on the contents of the LCAP and as a result revisions and additions were made to the plan that provide greater detail and clarification on the actions and services. All revisions and additions were technical in nature. |
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LCAP Revised
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It is recommended that the Board of Education approve the attached Special Education contracts for fiscal year 2018/2019. |
According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non-public, non-sectarian school, the individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement. The recommendations for these severely handicapped students are made by the District IEP Teams in accordance with State and Federal laws. The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available. Funding to come from a SELPA-wide non-public school/non-public agency reserve account. |
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Special Education Contracts Submission of 09/06/2018
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It is recommended that the Board of Education approve the following Purchase Orders and Changed Purchase Orders from August 8, 2018, through August 30, 2018 for fiscal / 19. |
PO List_080818-083018
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It is recommended that the Board of Education award an agreement to Webb Foodservice Design Services to provide programming and master planning services for elementary and middle school food services facilities in an amount not to exceed $28,500. |
As part of the Education Specifications and the long range master planning, Webb Foodservices Design is providing an assessment of current food services preparation and serving facilities at elementary and middle schools. The plan will include survey of existing facilities, recommendations for food services facilities upgrades, including prototypes, and estimates for future development of food services. Webb Foodservice Design will support our Food and Nutrition Services Department in providing a food services master plan which will include guiding principles for nutrition, service, production, methodology, sustainability and dining. The food service needs for Santa Monica, Malibu and Olympic High Schools is being handled separately. Webb Foodservice Design has already assisted HED/MRY in the design of the commissary kitchen and cafeteria in the new Discovery building at Samohi. The food services at Malibu Middle and High school will be included in the Malibu Campus Plan. As we determine the continued use for Olympic High School, we will develop plans for that site.
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Funding Information - Budgeted: Yes
- Fund: 86-90100-0-00000-85000-5802-050-2600
- Source: Measure ES
- Budget Category: Soft Costs / Other Operating Expenses
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This item was postponed from the July 19, 2018, board meeting agenda. |
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It is recommended that the Board of Education approve Change Order #01 with Aloha Electric Signage Company for the Santa Monica High School – Campus Plan Project for the manufacture and installation of wayfinding and identity signage in the amount of $13,230.00 for a total contract amount $152,790 with no impact to the schedule. |
On June 28, 2018 the Board awarded to Aloha Electric Signage Company, the campus-wide wayfinding signage contract for Samohi, in the amount of $139,560.00. Two additional free-standing monument type of wayfinding signs (PD 03) were added and five wall mounted directional signs (PD 04) were deleted from the contract. PD03 – 2ea @ $8,190.00: $16,380.00 PD04 - 5ea @ $-630.00: $-3,150.00 The total cost for these tasks is: $13,230.00 |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90904-0-00000-85000-6200-015-2600
- Budget Category: Hard Costs \ Construction Contracts
- DSA #: Not a DSA project
MEASURE ES FUNDING: - ORIGINAL CONTRACT: $139,560.00
- CHANGE ORDER #01 - (Changes to individual sign quantities): $13,230.00
- TOTAL CONTRACT AMOUNT: $152,790.00
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It is recommended that the Board of Education approve Change Order #10 with Byrom-Davey, Inc. for the Santa Monica High School – Sealy Field Project in an amount not to exceed $2,713.73 for a total contract amount $2,223,241.87. |
On April 20, 2017, the Board awarded to Byrom-Davey, Inc. the construction contract for the Santa Monica High School Sealy Field in the amount of $1,442,121.00. During construction a number of modifications and additions to the project work were performed due to unforeseen conditions, changed scope and additional scope of work. Some minor additional paving work was required at the Interim Housing restrooms to complete that task, which required an additional move in. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90904-0-00000-85000-6200-015-2600
- Budget Category: Hard Costs \ Construction Contracts
- DSA #: 03-118615
MEASURE ES FUNDING - Original Contract: $1,442,121.00
- Change Order #01: $187,539.00
- Change Order #02: $4,938.75
- Change Order #03: $140,455.00
- Change Order #04: $113,122.02
- Change Order #05: $32,644.81
- Change Order #06: $143,040.00
- Change Order #07: $26,798.09
- Change Order #08: $46,988.47
- Change Order #09: $82,881.00
- Change Order #10: $2,713.73
- Total Contract amount: $2,223,241.87
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It is recommended that the Board of Education approve Change Order #04 with Ampco Contracting for the Santa Monica High School – Demolition of Science and Technology Buildings, for: Additional abatement, installing cable racks; removal of transformer and unforeseen buried structures, in the total amount of $225,806.00 for a total contract amount $4,673,292.45 with 19 days impact to the schedule. |
On May 3, 2018 the Board awarded to Ampco Contracting, the abatement contract for the Science and Technology Buildings as the first phase of the preparation for the construction of the new Discovery Building, in the amount of $ 3,954,000.00. The following unforeseen conditions were encountered: - Additional abatement in the: ancillary building used as the Gardeners Shed; insulation found around pipes that had previously been concealed; universal haz tagged waste in the Technology building; and the haz wrapping around the gas service lines
- Installing cable racks inside the existing manhole that where the high voltage connections were made. This will keep the cables off the floor
- A retaining wall immediately behind the 6th Street CMU retaining wall was found, with a massive reinforced concrete footing that was broken up and removed
- Unforeseen buried structures were continually encountered while doing the bulk excavation between the Technology Building and Olympic, which stopped work for days at a time to sort and screen to separate rubble from clean dirt
- Unforeseen buried utilities, structures and roadway from the vacated Michigan Ave. In addition, the material excavated could not be used for backfill, so it needed to be removed and replaced with clean soil. The lost production and the additional work are included in this item
- Assisted SCE with the removal of the old transformer and loading it onto their transport as SCE could not mobilize a crane.
The total cost for these tasks is $225,806.00. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90904-0-00000-85000-6200-015-2600
- Budget Category: Hard Costs \ Construction Contracts
MEASURE ES FUNDING: - ORIGINAL CONTRACT: $3,954,000.00
- CHANGE ORDER #01 – (Abatement of Technology Building): $394,063.43
- CHANGE ORDER #02 – (Relocation of trees): $36,120.00
- CHANGE ORDER #03 – (Relocation of trees): $63,303.02
- CHANGE ORDER #04 – (Haz Mat, Unforeseen Underground Removals): $225,806.00
- TOTAL CONTRACT AMOUNT: $4,673,292.45
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It is recommended that the Board of Education award project assignment #2 to dsk Architects to provide Architectural Design Services for Washington Child Development Center – Window, Paint, Floors & Doors Project and HVAC & Fire Alarm Project in an amount not to exceed $71,080.00 for a total contract amount of $159,765.00. |
dsk was awarded Project Assignment #1 for the WPFD, HVAC & Fire Alarm architectural design services on May 3, 2018, proposal dated April 11, 2018. Since the project was awarded, the project scope has been increased, which necessitated an increase in design fees. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90905-0-00000-85000-5802-070-2600
- Description: Architectural Design Services
- Project Assignment #1 – Washington West $88,685.00
- Project Assignment #2 – Washington West $71,080.00
- TOTAL CONTRACT AMOUNT $159,765.00
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It is recommended that the Board of Education approve Contract Amendment #23 to Leighton Consulting Inc. for Santa Monica High School – Olympic Spur Project to: provide geotechnical and soil testing services during the demolition phase for the new Discovery Building and the Utility Building Modifications Project, in an amount not to exceed $21,305.00 for total contract amount of $475,059.00. |
Leighton’s additional scope of work is to provide geotechnical and soil testing services for the demolition of the Science and Technology Buildings and the modifications to the Utility Building, both of which are in preparation for the construction of the new Discovery Building. Leighton’s request for additional budget includes for providing supplemental professional services. |
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Funding Information - Budgeted: Yes
- Fund: 85-90904-0-00000-85000-5802-015-2600
- Source: Measure ES
- Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering and Material Testing
- DSA #: 03-118774
MEASURE ES FUNDING: - ORIGINAL CONTRACT AMOUNT – (Campus Plan Project): $16,335
- CONTRACT AMENDMENT #01 – (Sealy Field & Stairway & Sidewalk): $8,190
- CONTRACT AMENDMENT #02 – (Stairway & Sidewalk Geotech & LOR): $12,370
- CONTRACT AMENDMENT #03 – (SCP Phs 1&2 Geotechnical Report: $32,722
- CONTRACT AMENDMENT #04 – (Stockpile and Tennis Courts): $23,317
- CONTRACT AMENDMENT #05 – (Sealy Field Pjt): $21,039
- CONTRACT AMENDMENT #06 – (Lincoln Track and Field): $47,356
- CONTRACT AMENDMENT #07 – (Stair and Ramp): $16,740
- CONTRACT AMENDMENT #08 – (Sealy Field) $19,410
- CONTRACT AMENDMENT #09 – (Business Bld. Stairway welding/Inspect): $2,693
- CONTRACT AMENDMENT #10 – (Archeological Assessment for CEQA): $26,202
- CONTRACT AMENDMENT #11 – (Samohi New Ph 1 & 2 subter. Pkg): $19,168.00
- CONTRACT AMENDMENT #12 – (Native American Monitoring Services for CEQA): $5,160.00
- CONTRACT AMENDMENT #13 – (Supplemental Earthworks Testing- Sealy Field): $15,280.00
- CONTRACT AMENDMENT #14 – (Pico Gate Welding Inspection): $2,813.00
- CONTRACT AMENDMENT #15 – (MHS FIG&D WPFD- Geotech, Inspect, Mat. Test Services): $20,937
- CONTRACT AMENDMENT #16 – (Samohi Paleo Report – CEQA): $6,000
- CONTRACT AMENDMENT #17 – (Lincoln Geotech): $20,395.00
- CONTRACT AMENDMENT #18 – (Lincoln MS Geotech Added work): $18,441.00
- CONTRACT AMENDMENT #19 – (Samohi Discovery Investigation): $61,332.00
- CONTRACT AMENDMENT #20 – (Lincoln MS Geotech Added Work):$45,220.00
- CONTRACT AMENDMENT #21 – (Olympic Spur Plan Review): $4,250.00
- CONTRACT AMENDMENT #22 – (LMS Geotech Added Work): $8,384.00
- CONTRACT AMENDMENT #23 – (Samohi: Demo and Utility Bldg mods): $21,305.00
- TOTAL CONTRACT AMOUNT: $475,059.00
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It is recommended that the Board of Education approve Contract Amendment #06 for expanded design service to include electronic access controls, enhanced CCTV installations, kitchen and rooftop classroom modifications - Santa Monica High School – Discovery Building Project to HED Architects in an amount not to exceed $273,000 for a total contract amount of $7,203,094.28. |
The scope of the design was expanded to include elements of the projects that were not previously included in the design for the Discovery Building: - Access Control systems: The design included extensive research to find a system that would be suitable for the Discovery Building and the District as a whole for future adoption.
- CCTV: The design for an enhanced security system was driven by new security concerns and the expansion of the system beyond the Discovery Building
- Kitchen Modifications: Food Services has revised their plan for the operation of the cafeteria, which resulted in revising the kitchen equipment and layout and the ducting systems through to the roof
- The Rooftop Classroom modifications were made to the design to enhance the flexibility of the space and provide restrooms on that level
- Additional scope to incorporate the campus electrical supply into the Science and Technology Demolition project, which was to have been in the campus wide HVAC project, which was postponed to a date that would have been too late for the demolition.
- An alternate Parking Lot was designed to provide interim parking between demolition and construction
- The development of a Traffic Control plan to be used for work in the Right of Way, which was required before the construction contract was awarded to enable the application for permits.
The total fee for these services is $273,000. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90904-0-00000-85000-5802-015-2600
- Budget Category: Soft Costs \ Design Services \ Architects
MEASURE ES FUNDING: - ORIGINAL CONTRACT: $5,039,460.00
- CONTRACT AMENDMENT #01 – (Subterranean parking study): $19,000.00
- CONTRACT AMENDMENT #02 – (Subterranean parking design): $1,638,050.00
- CONTRACT AMENDMENT #03 – (Tension Structure Roof Design): $131,623.00
- CONTRACT AMENDMENT #04 – (Innovation Fire Pump Study): $45,500.00
- CONTRACT AMENDMENT #05 – (Reimbursables; DSA plan check fees): $56,461.28
- CONTRACT AMENDMENT #06 – (Expanded design services): $273,000.00
- TOTAL CONTRACT AMOUNT: $7,203,094.28
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It is recommended that the Board of Education approve Contract Amendment #27 with Alta Environmental to oversight services for the abatement of the Technology Building at Santa Monica High School – Discovery Building Project – Science and Technology Building Demolition, in an amount not to exceed $13,800.00, for a total contract amount of $1,614,521.28. |
Additional hazardous materials were discovered in the gardener’s storage unit and Technology building during the abatement of the Technology building. The scope of the additional work extended the duration of the work and in order to minimize impact to the schedule, a request was made that Alta Environmental also provide inspection services for extended work hours and on weekends. Alta Environmental provided consultant services for the monitoring and air sampling for this additional hazardous materials removal and disposal and to ensure compliance with all of the specific requirements. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90904-0-00000-85000-5802-015-2600
- Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring
MEASURE ES & BB FUNDING: - ORIGINAL CONTRACT – (Cabrillo, Grant & Will Rogers): $96,492.45
- CA #01 – (Cabrillo WPF&D): $893.30
- CA #02 – (Various Schools – WPF&D): $50,000.00
- CA #03 – (Grant WPF&D): $12,648.80
- CA #04 – (Webster, Roosevelt – WPF&D): $6,882.34
- CA #05 – (WRLC, WES, & RES & Malibu HS–WPF&D): $79,329.00
- CA #06 – (GES, MMH FIG&D, RES, WES & WRLC–WPF&D): $335,861.87
- CA #07 – (SAMOHI – Ph.1 & Ph.2): $9,086.90
- CA #08 – (Franklin & Pt. Dume HVAC): $25,287.40
CA #09 – (Franklin & Pt. Dume – WFP): $25,287.40 Duplicate to CA#08- CA #10 – (LMS – Field): $40,673.00
- CA #11 – (Samohi, Phase 1 & 2): $51,208.10
- CA #12 – (Webster & Rogers WPFD): $27,443.90
- CA #13 – (MMHS FIG&D WPFD): $7,169.95
- CA #14 – (MMHS Bldg. D WPFD ACM/A&L Abatement Plan & PCB Sampling): $14,875.80
- CA #15 – (MMHS Bldg D WPFD Add Step-Out Sampling and Abatement Plan): $41,896.70
- CA #16 – (MMHS Bldg ABC Demo Survey, Sampling, Abatement Plan & Monitoring): $45,986.60
- CA #17 – (Franklin, McKES, PDES & JAMS - ACM, LBP & PCBs survey & work plan): $156,364.90
- CA #18 – (MMHS FIG&D, H & J WPFD – ACM, LBP & PCBs survey & work plan): $269,052.86
- CA #19 – (Roosevelt ES – ACM ceiling survey & work plan): $2,223.96
- CA #20 – (Samohi – Monitoring): $24,532.75
- CA #21 – (Samohi – Abatement Survey): $33,439.60
- CA #22 – (MMHS – Hazard.Mat.Consult): $50,000.00
- CA #23 – (Franklin & Pt. Dume – WFP and HVAC): $146,928.50
- CA #24 – (JAMS – PAC ACM & LBP Building J): $16,073.50
- CA #25 – (JAMS and McKinley ES – WFPD): $35,153.25
- CA #26 – (Samohi – oversight/Monitoring Technology): $21,215.85
- CA #27 – (Samohi – oversight/Monitoring Demo): $13,800.00
- TOTAL CONTRACT AMOUNT: $1,614,521.28
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It is recommended that the Board of Education approve Contract Amendment #08 with Leighton Consulting Inc. to provide PCB sampling and testing, air monitoring and dust mitigation services for Malibu Middle & High School – Campus Improvement Project (Phase 3) in an amount not to exceed $22,633.50 for total contract amount of $1,042,393.50. |
Leighton Consulting, Inc. provided PCB sampling and testing, air monitoring and dust mitigation services at Malibu Middle & High School. Leighton’s scope of work as presented in their Work Plan PCB Soil Buildings A, B & C Proposal No. 11382.008 dated August 9, 2018. This change resulted in the additional fees for the sampling and monitoring support needed for the removal of the polychlorinated biphenyl (PCB) containing soil at Malibu High School. While the PCB detection limits were well below the EPA and DTSC regulatory action levels; based on the results and discussions with the FDAC-Malibu, the District has elected to excavate and dispose of this soil at a permitted disposal facility.
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Funding Information - Budgeted: No
- Fund: 83-90500-0-00000-85000-5802-010-2600
- Source: Measure BB
- Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering and Material Testing
- DSA #: 03-113456
MEASURE BB FUNDING: - Original Contract: $14,610.00
- Contract Amendment #01: $197,510.00
- Contract Amendment #02: $17,500.00
- Contract Amendment #03: $4,800.00
- Contract Amendment #04: $26,124.00
- Contract Amendment #05: $14,085.00
- Contract Amendment #06: $732,024.00
- Contract Amendment #07: $13,107.00
- Contract Amendment #08: $22,633.50
- Total Contract Amount: $1,042,393.50
This contract amendment will be funded from program reserve shortage. |
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It is recommended that the Board of Education award a contract for Bid #18.19.ES.R1 for Windows, Paint, Floors & Doors & HVAC Project at Olympic High School to The Nazerian Group in an amount not to exceed $3,474,123.00. |
The District publicly rebid the Olympic High School Project – Windows, Paint, Floors, Doors & HVAC Project Bid #18.19.ES.R1, on June 28, 2018. Legal advertisement of the notice inviting bids was published in The Daily Breeze and The Santa Monica Daily Press and ran on June 28, 2018 and July 5, 2018. The notice inviting bids was sent to 172 General Contractors that are on the SMMUSD Approved (Pre-Qualified) list, and to the required trade journals. Prequalification was required for all General Contractors submitting a bid. A mandatory job walk was conducted on July 10, 2018 and 11 contractors attended. Bids were received and publicly opened on July 31, 2018. Three bids were received as noted below: - The Nazerian Group $3,474,123.00
- Novus Construction $3,524,000.00
- Kemcorp Construction $4,974,500.00
Staff reviewed the bids for responsiveness. The Notice of Intent to award was issued to The Nazerian Group on August 6, 2018, for the total bid amount. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90904-0-00000-85000-6200-014-2600
- Budget Category: Construction Contract
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It is recommended that the Board of Education accept as completed all work under the Olympic High School – Campus Modernization Project by Novus Construction with a final contract amount of $7,102,182.01. |
On 5/19/16 the Board of Education awarded to Novus Construction the contract for the Olympic High School – Campus Modernization Project in the amount of $5,639,490.00. Change Orders to the amount of $1,462,692.01 were required to address unforeseen site conditions and District directed changes. The Notice of Completion has been filed with the County of Los Angeles. All scope of work items have now been completed. No further correction items remain as all work has been completed successfully. |
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Funding Information - Budgeted: No
- Fund: 83
- Source: Measure BB
- Account Numbers: 83-90500-0-00000-85000-6200-014-2600
- DSA Application #: 03-113343
- Budget Category: Construction Hard Costs
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It is recommended that the Board of Education accept as completed all work contracted for the Purchase Orders listed below. |
A Notice of Completion must be recorded for Purchase Orders over $25,000 and within thirty-five (35) days with the County of Los Angeles pending approval by the Board of Education. - School: Will Rogers Elementary School
- Project: Windows, Paint, Floors & Doors Project
- Funding: Measure ES
- Vendor Name: Miksar, Inc.
- PO Number: 187761
- Amount: $20,650
- Substantial Completion Date: 7/25/18
- School: Santa Monica High School
- Project: Discovery Building Project
- Funding: Measure ES
- Vendor Name: Tuff Shed
- PO Number: 187609
- Amount: $11,246.92
- Substantial Completion Date: 6/20/18
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It is recommended that the Board of Education award a contract for Bid #19.04.ES for the Discovery Building Project - Utility Building Alteration at Santa Monica High School to The Nazerian Group in an amount not to exceed $222,123.00. |
The District publicly bid the Santa Monica High School – Utility Building Alteration Project Bid #19.04.ES, on July 12, 2018. Legal advertisement of the notice inviting bids was published in The Daily Breeze and The Santa Monica Daily Press and ran on July 12, 2018 and July 19, 2018. The notice inviting bids was sent to 172 General Contractors that are on the SMMUSD Approved (Pre-Qualified) list, and to the required trade journals. Prequalification was required for all General Contractors submitting a bid. A mandatory job walk was conducted on July 25, 2018, and 7 contractors attended. Bids were received and publicly opened on August 15, 2018. Three bids were received as noted below: - The Nazerian Group: $222,123.00
- United Construction & Landscape: $266,226.00
- AMPCO Contracting, Inc.: $275,000.00
Staff reviewed the bids for responsiveness. The Notice of Intent to award was issued to The Nazerian Group on August 20, 2018, for the total bid amount
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90904-0-00000-85000-6200-015-2600
- Budget Category: Construction Contract
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It is recommended that the Board of Education amend the agreement for Malibu Middle and High School – Campus Improvements Project – Commissioning Consulting Services with 3Qc, in an amount not to exceed $56,615.00. |
The District publicly issued a RFQ/P for the Commissioning consulting services required on the Malibu Middle and High School Campus Improvements Project on May 21, 2018. The award of an agreement to 3Qc was Board approved during the June 28, 2018, meeting (consent item .VI.C.5) in an amount not to exceed $25,850.00; however, due to a district clerical error, the total approved needs to be amended as follows: - Commissioning & Warranty Services $30,765.00
- ADD Alternate – Architectural Building Envelope Cx (if required) $25,850.00
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Funding Information - Budgeted: No
- Fund: 83
- Source: Measure BB
- Account Number: 83-90500-0-00000-85000-5802-010-2600
- Budget Category: Construction Contract
Funding is from Program Reserve Shortage. |
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It is recommended that the Board of Education approve and publish required procedures and guidelines for evaluating the qualifications and proposals of prospective lease-leaseback contractor for the Santa Monica High School Discovery Building Project which will ensure that the best value selection by the Santa Monica-Malibu Unified School District is conducted in a fair and impartial manner. |
California Education Code section 17406 requires the Board of Education to approve and publish required procedures and guidelines for evaluating the qualifications of proposers on lease-leaseback projects that ensure best value selections by the District are conducted in a fair and impartial manner. Attached to this Agenda (Exhibit A) is the proposed SAMOHI Discovery Building Request for Qualifications (“RFQ”) that establishes the procedures and guidelines to be implemented in selecting qualified contractors to submit proposals to the District for the SAMOHI Discovery Building Project. The RFQ is intended to ensure the best value selection by the District for the SAMOHI Discovery Building Project is in compliance with Education Code section 17406. Following Board approval, District staff intends to cause the RFQ in substantially the form attached to be issued for the Project. |
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Samohi RFQ: Exhibit A
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It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments. |
Unless otherwise noted, all items are included in the 2018-2019 approved budget. |
Certificated Personnel
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It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. |
All personnel will be properly elected in accordance with District policies and salary schedules. |
Classified - Merit
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It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. |
All personnel will be properly elected in accordance with District policies and salary schedules. |
Classified - Non-Merit
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It is recommended that the Board of Education approve a 1.0 FTE increase for an Elementary Assistant Principal at Cabrillo and Pt Dume Elementary schools, effective July 1, 2018 to June 30, 2019. |
The 2018-2019 budget will be adjusted $133,363 for salary and benefits. |
This position will support the Principal and both school sites during the transition to one school. |
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It is recommended that the Board of Education approve an increase in FTEs (0.125 FTE), as indicated below in order to best serve student and classroom needs for the 2018-2019 school year. |
The 2018-2019 budget will be adjusted $3,199 for salary and benefits. |
Instructional Assistant/Classroom - increase from 2 hrs (0.25 FTE) to 3 hrs (0.375 FTE) - McKinley Elementary
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It is recommended that the Board of Education approve an increase in FTEs (3.875 FTE total), as indicated below in order to meet IEP requirements and student needs for the 2018-2019 school year. |
The 2018-2019 budget will be adjusted $170,241 for salary and benefits. |
ParaEducator 1 - new position/6 hours (0.75 FTE) - Rogers Elementary ParaEducator 1 - new position/6 hours (0.75 FTE) - Franklin Elementary ParaEducator 1 - new position/5 hours (0.625 FTE) - McKinley Elementary ParaEducator 3 - new position/6 hours (0.75 FTE) - SMASH Special Ed Data Technician - new position/8 hours (1.00 FTE) - Limited Term to 12/21/18 |
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It is recommended that the Board of Education approve an increase in FTEs (1.00 FTE total), as indicated below in order to best serve student and classroom needs for the 2018-2019 school year. |
The 2018-2018 budget will be adjusted $47,217 for salary and benefits. |
Children's Assistant II - new position/6 hours (0.75 FTE) - Muir Elementary Children's Assistant II - increase from one 5-hour position (0.625 FTE) to two 3.5-hour positions (0.875 FTE) - Grant Seaside - Total net increase of 0.25 FTE |
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It is recommended that the Board of Education adopt Resolution No. 18-05 – Board Member Absence on August 16, 2018. |
Board Member Maria Leon-Vazquez was absent from the August 16, 2018, regular board meeting. Board Bylaw 9250 and Education Code 35120 provide that a member of the Board of Education may be paid for any meeting when absent if the board adopts a resolution excusing the absence due to performance of district-related duties during the time of a meeting, illness, jury duty, or hardship. |
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Resolution: Excuse Board Member Absence
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It is recommended that the Board of Education revise BP 5131.61 – Controlled Substances. |
Staff recommends revising the district’s policy and regulation regarding controlled substances. These suggested changes are a result of conversations with the site principals, our SMMUSD Mental Health Counseling Coordinator, and service providers in our community. The policy has been revised to add a section about students using/abusing controlled substances who self-refer themselves to a school administrator seeking help. It also amends the number of days following the beginning of school when the contents of this policy and regulation will be shared with students and parents/guardians. |
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The board discussed these changes at the August 16, 2018, board meeting. The corresponding regulation can be found under Information in this agenda. |
BP 5131.61 - Controlled Substances
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These items are submitted for discussion. Any action that might be required will generally be scheduled for the next regularly scheduled Board meeting.
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This discussion item will allow the Board of Education the opportunity to discuss and provide feedback on the 2018-19 draft charges for the District Advisory Committees (DACs). As per AR 1220, relating to DACs: "After consulting with the committee, the co-chairpersons and Board liaison(s) shall draft the committee’s goals and/or deliverables for the school year and submit the goals and/or deliverables for approval by the Board of Education no later than the end of October. The goals and/or deliverables shall align with and support the District’s central focus on Excellence through Equity. |
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The board will be providing feedback on draft charges (attached) for the following DACs: - Early Learning
- Health & Safety
- Intercultural Excellence & Equity (IEE) (postponed to 9/20/18)
- Special Education (SEDAC)
- Visual & Performing Arts (VAPA)
The charges discussed at tonight's meeting will return for action on October 4, 2018. As per AR 1220 related to DACs: "The co-chairpersons shall provide the Board of Education with an update regarding the process of meeting these goals and/or deliverables in an informational item to the Board at a regular meeting no later than February each year. No later than June of each year, the committee shall make an End-of-Year report to the Board of Education regarding the achievement of its goals and/or deliverables. Staff anticipates that this item will require a total of twenty minutes, with five minutes per DAC. |
Time start: 8:00 p.m. Time end: 8:16 p.m.
Early Learning DAC: * Dr. Samarge-Powell said the charges might appear slightly amended following the DAC meeting in September.
Health & Safety: * Ms. Leon-Vazquez remarked on partnering with social resources in the community.
Special Education DAC: * Ms. Kazee summarized the draft charges.
Visual and Performing Arts DAC: * Mr. de la Torre remarked on how cultural relevance in the VAPA curriculum could be incorporated into the charges. Dr. Mora replied that cultural relevance is being included in the strategic plan. She shared how all teachers, including art teachers, are being trained in the social justice standards.
These charges will be returning for approval on October 4, 2018. |
DAC Draft Charges: 2018-19
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These items are considered to be of major interest and/or importance and are presented for action at this time. Some may have been discussed by the Board at a previous meeting.
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7:00 PM |
It is recommended that the Board of Education hold a public hearing regarding the negotiation proposal for the Santa Monica-Malibu Unified School District and the School Employees International Union – Local 99 (SEIU). |
It is recommended that the Board of Education hold a public hearing regarding the negotiation proposal for the Santa Monica-Malibu Unified School District and the School Employees International Union – Local 99 (SEIU). Passed with a motion by Mr. Craig Foster and a second by Ms. Laurie Lieberman. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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This item allows members of the public to comment on the Article that has been opened by SMMUSD and SEIU for a Memorandum of Understanding (MOU) regarding health benefits. Please refer to Information Items for the proposal. |
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This item was added to the agenda after the agenda was originally posted on August 31, but before the 72-hour deadline. |
Time start: 7:12 p.m. Time end: 7:14 p.m. |
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It is recommended that the Board of Education adopt Resolution No. 18-06 – National Hispanic/Latino Heritage Month in recognition of the contributions of Hispanic Americans in our nation. |
It is recommended that the Board of Education adopt Resolution No. 18-06 – National Hispanic/Latino Heritage Month in recognition of the contributions of Hispanic Americans in our nation. Passed with a motion by Ms. Maria Leon-Vazquez and a second by Mr. Oscar de la Torre. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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Officially, National Hispanic/Latino Heritage Month is recognized from September 15 through October 15. |
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The signed resolution will be shared with the school sites to increase awareness and encourage participation in the celebration of the Hispanic/Latino American culture. |
Time start: 8:16 p.m. Time end: 8:19 p.m.
Ms. Leon-Vazquez emphasized the importance of the instruction reflecting cultural contributions throughout the entire year. Mr. Blain remarked that incorporating various cultures into the curriculum enhances the learning. Mr. Kean encouraged the celebrating of local figures in addition to historical figures. |
Resolution: National Hispanic/Latino Heritage Month
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It is recommended that the Board of Education formally complete the evaluation of Superintendent Dr. Ben Drati and amend his employment agreement. |
As per Dr. Drati’s employment agreement, “The Board and the Superintendent shall annually develop and agree upon performance goals and objectives that shall serve as the basis for an annual evaluation. Unless otherwise agreed upon by the parties, such goals and objectives shall be established no later than the first meeting of the Board in September of each year.” The evaluation is “based upon the mutually developed and agreed upon performance goals and objectives for that year’s evaluation.” The Board of Education discussed the Superintendent’s evaluation in closed session on August 16 and 29, 2018, and will complete it during closed session in tonight’s meeting. The evaluation included a summative assessment of the Superintendent’s performance in 2017-18 and determined the Superintendent’s goals for 2018-19. |
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Any changes to the employment agreement with the Superintendent will be announced and approved during this agenda item. A copy of the amended employment agreement will be available following board approval. |
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It is recommended that the Board of Education approve Resolution No. 18-07 – District Appropriations Limits for 2017-18 and projected Limits for 2018-19.
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It is recommended that the Board of Education approve Resolution No. 18-07 – District Appropriations Limits for 2017-18 and projected Limits for 2018-19. Passed with a motion by Mr. Ralph Mechur and a second by Mr. Oscar de la Torre. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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Under the Gann Initiative, which was passed by the State electorate as Proposition 4 in 1979, all agencies of the State must calculate an appropriations limit which cannot be exceeded on a year-to-year basis. The formula for the calculation is statutorily set. Perhaps the easiest way to understand this calculation is to envision the dollar amount of your district's Gann Limit as a box. For example, if your current year Gann Limit is $50 million, picture a box that can hold $50 million. First, put into this box local property taxes that count toward your LCFF, as well as an appropriate portion of your district's interest income. Next, pour all of the district's unrestricted state aid into this box. Under state law, the amount of state aid that fills up the box counts toward your district's Gann Limit, while the amount that overflows the box counts toward the state's Gann Limit (Government Code Section [G.C.] 7906). In addition, all state aid for categorical programs always counts toward the state's Gann Limit. |
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Local property tax and state aid funds that the District received in 2017-18 did not exceed the calculated limit. The resolution attached reflects that for the 2017-18 and 2018-19 fiscal years, the limitation imposed by Proposition 4 have not nor will be exceeded. |
The report detailing the calculation is attached. |
Time start: 8:21 p.m. Time end: 8:23 p.m. |
GANN report GANN resolution
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It is recommended that the Board of Education consider approving the application of Latino PEMA (Padres, Estudiantes, y Maestros Asociacion) for Santa Monica High School, as per BP/AR 1230. |
It is recommended that the Board of Education consider approving the application of Latino PEMA (Padres, Estudiantes, y Maestros Asociacion) for Santa Monica High School, as per BP/AR 1230. Passed with a motion by Dr. Richard Tahvildaran-Jesswein and a second by Mr. Ralph Mechur. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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This agenda item provides the Board of Education an opportunity to discuss and potentially approve the application of Latino PEMA (Padres, Estudiantes, y Maestros Asociacion) for Santa Monica High School, as per BP/AR 1230. Latino PEMA is an independent parent / community member group. |
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Attached are the documents submitted by Latino PEMA: - Application
- Bylaws
- Certificate of Liability Insurance
- 501c3 letter under the Association of Mexican American Educators (AMAE) tax ID
This item was postponed from August 16, 2018. |
Time start: 8:23 p.m. Time end: 8:53 p.m.
Public Comments: * Lupe Ibarra addressed the board regarding this item.
Board members asked questions about the IRS letter, the number of dependent and independent groups that exist in the district, and groups that fundraise. Dr. Drati replied that staff will be doing an audit of the number of independent groups that exist. Ms. Lieberman suggested that she and Mr. Foster, the board’s governance subcommittee, work with staff to examine and update BP and AR 1230 for clarification. |
AR 1230: School-Connected Organizations BP 1230: School-Connected Organizations PEMA Application_revised PEMA Bylaws revised PEMA IRS Determination Letter (AMAE) PEMA Liability Insurance
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It is recommended the Board of Education approve the 2017-18 Unaudited Actual Financial Report and staff recommendations for fund balances reservations.
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It is recommended the Board of Education approve the 2017-18 Unaudited Actual Financial Report and staff recommendations for fund balances reservations.
Passed with a motion by Mr. Ralph Mechur and a second by Ms. Laurie Lieberman. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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California Education Co de §42100 requires the governing board of each school district to provide the county office of education a report of all revenues and expenditures for the preceding fiscal year. This report must also include any resulting corrections to the current year (2018-19) adopted budget. Although the prior fiscal year formally ended on June 30, final accounting tabulations are not generally completed by the District and the LACOE until the end of August. It is noted that all data contained in the attached report will be subject to final audit by the District’s independent auditing firm of Moss Levy and Hartzheim. The purpose of this agenda item is to present the final results of operation for the 2017-18 fiscal year. The information is presented in the format required by the state. |
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Highlights from the 2017-18 Unaudited Actuals General Fund Ending Balance 2017-18 Unrestricted Funds – The Unrestricted General Fund ending balance (inclusive of a Board-approved 3% Reserve for Economic Uncertainties, revolving cash, warehouse inventory, school site and District carryover funds, etc.) is currently reported to be $34,886,030. The components of that $34,886,030 Ending Balance include the following: - Revolving Cash/Prepaid: $162,763
- Reserve for 3% Economic Uncertainties: $4,857,751
Assignments of $29,865,516 Fund Balance which is less Revolving/Prepaid & 3%: - Prior Year Encumbrances $1,221,717
- Reserve for 2018-19 & 2019-20 Deficit Spending $3,068,829
Budget Revisions after 2018-19 budget Adoption: - 2.60 FTEs teaching positions $315,366
- 6.8875 FTEs Special Ed Para-Educator position $365,290
- 1 FTE Increase for Cabrillo/Pt. Dume Assistant Principal $133,362
- 1 FTE Decrease for Pt. Dume Principal ($138,055)
- 0.50 FTE Increase for Cabrillo/Pt. Dume Co-Administrators $110,000
- 1 FTE Special Education Data Technician $42,935 (for 6 months)
- 0.375 FTE Transitional Kindergarten Instructional Assistant at Cabrillo $9,578
Total Cost of Budget Revisions after Adoption $838,476 Reserve up to 2 months Expenses $22,129,753 Total Unappropriated $2,606,743 Total Designations $29,865,516 The Unrestricted General Fund balance was $5,701,386 higher than expected when the Estimated Actuals were prepared with the 2018-19 Budget document in June 2018. This fund balance increase can largely be explained by the following: - Additional LCFF Funds (Property Taxes): $1,004,766
- Reimbursement Medicare Administrative Activities (MAA): $198,914
- Measure GSH & Y: $384,494
- Other State Revenue/Lottery: $97,512
- Interest Earned & Other Local Revenue: $356,028
- Lower than Anticipated Utility Costs: $207,207
- No Transfer from General Fund to Fund 12 Child Development: $390,830
- Unspent Special Ed LGFC: $759,102
- Unspent LCAP Funds: $503,780
- Unspent SMMEF Stretch Grant & Formula Funds: $45,657
- Unspent Textbooks: $801,802
- Unspent Certificated Salary/Unfilled Positions, Hourly/Sub: $604,054
Details of unspent funds per location outlined in Attachment 3. Rollover Purchase Orders ($1,221,717): - Rollover Equipment & Replacement: $286,431
- Rollover Purchase Order for Textbooks: $801,802
- Rollover Purchase Order for Other Services: $133,484
Restricted Funds – The Restricted General Fund accounts for the remaining categorical funds and local resources. The ending balance for that portion of the General Fund was approximately $1.8 million higher than projected in June. This is a result of categorical and local carryovers and will be used in those specific resources in the current year. Details of restricted categorical per location outlined in Attachment 4. |
Staff anticipates that the is will require a total of 45 minutes, with 15 minutes for the staff report and 30 minutes for board member questions/comments. |
Time start: 8:53 p.m. Time end: 9:37 p.m.
Ms. Canady answered board members’ questions regarding the differences in balances among the various revenues and expenses, the use of GS funds, and the multi-year projection. The board directed staff to develop a policy regarding reserve funds. |
2017-18 Unaudited Actuals Financial Report per State Standardized Account Code Structure (SACS) – formerly known as the “green pages” (Attachment A) Attachment 1 and 2: 2017-18 Local General Fund Contribution (LGFC) Summary and Summary of Ending Fund Balance per Fund Attachment 3: 2017-18 Actuals vs. Allocation Attachment 4: 2017-18 Categorical Carryover Attachment 5: Multi-Year Projections (MYP) – 5 years Unaudited Actual Presentation
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It is recommended that the Board of Education approve a change to the District-funded structure for employee health benefits. |
It is recommended that the Board of Education approve a change to the District-funded structure for employee health benefits. Passed with a motion by Mr. Craig Foster and a second by Ms. Maria Leon-Vazquez. |
Yes Mr. Oscar de la Torre. Yes Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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A Memorandum of Understanding (MOU) has been completed between the District and the Santa Monica-Malibu Classroom Teachers Association (SMMCTA) regarding health benefits. The District seeks to reach agreement on a similar Memorandum of Understanding (MOU) between the District and the Service Employees International Union – Local 99 (SEIU) regarding health benefits. Both MOUs include mitigating measures to the employee contribution for employees hired on or after July 1, 2014; implementation of existing Collective Bargaining Agreements for benefit plans; and secure a commitment from SMMCTA, SEIU and District Management to form a labor-management team called the Joint Health Benefits Committee. The committee will be comprised of representatives from SMMCTA, SEIU and Management. The health benefit adjustments shall apply to Management/Confidential employees. Attached is the information sheet containing the contents of the MOUs. |
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Estimated Cost $965,450.00 |
This item was added to the agenda after the agenda was originally posted on August 31, but before the 72-hour deadline. |
Time start: 9:37 p.m. Time end: 9:42 p.m.
The board members thanked Dr. Kelly, Dr. Drati, Ms. Braff, and Ms. Cartee-McNeely for their work on plan. |
Health Benefits
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These items are submitted for the public record for information. These items do not require discussion nor action.
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This is to inform the Board of Education that AR 5131.61 – Controlled Substances has been revised. |
Staff recommends revising the district’s policy and regulation regarding controlled substances. These suggested changes are a result of conversations with the site principals, our SMMUSD Mental Health Counseling Coordinator, and service providers in our community. The regulation has been updated to address controlled substance use in addition to abuse. The regulation has also been updated to clarify the various levels of interventions and discipline per grade level and occurrence of offense. References to a behavior contract for students returning from suspension have been replaced with the development of an Action Plan designed to determine what, if any, developmentally appropriate interventions are necessary. The levels of intervention and discipline also now address students with an IEP or Section 504 Accommodation Plan. |
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The board discussed these changes at the August 16, 2018, board meeting. The corresponding policy can be found under Consent in this agenda. |
AR 5131.61 - Controlled Substances
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This is to inform the Board of Education that the District and Service Employees International Union – Local 99 (SEIU) jointly open negotiations to consider Article 17, Health and Welfare Benefits. Pursuant to Government Code Section 3547, the District and SEIU submit the following proposal: - Consider health benefit cost structure
The Rodda Act requires parties negotiating a collective bargaining agreement to give public notice of their proposals at a public meeting. By “sunshining” proposals in this fashion, SMMUSD and SEIU are announcing their intent to negotiate. The public is invited to comment on the proposal at a public hearing during major action items. |
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This item was added to the agenda after the agenda was originally posted on August 31, but before the 72-hour deadline.
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These items are submitted by individual board members for information or discussion, as per Board Policy 9322.
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A member of the public may request that a matter within the jurisdiction of the board be placed on the agenda of a regular meeting, as per Board Policy 9322. The request shall be in writing and be submitted to the superintendent or designee with supporting documents and information, if any, at least one week before the scheduled meeting date. Items submitted less than a week before the scheduled meeting date may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue. The board president and superintendent shall decide whether a request is within the subject matter jurisdiction of the board. Items not within the subject matter jurisdiction of the board may not be placed on the agenda. In addition, the board president and superintendent shall determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative regulation before placing the item on the agenda.
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A continuation of Section VIII, as needed. (If the number of persons wishing to address the Board of Education exceeds the time limit in section VIII, additional time will be provided in Section XVI, CONTINUATION OF PUBLIC COMMENTS.)
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A Board member may make a brief announcement or report on his/her own activities relative to Board business. There can be no discussion under “BOARD MEMBER COMMENTS.”
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Time start: 9:43 p.m. Time end: 9:45 p.m.
* Mr. Foster reported that he attended the SLT meeting at Cabrillo ES earlier today. He said it was engaging and well-received by staff, and he was pleased to see that the superintendent and board’s vision is being well-represented at the site level. * Mr. de la Torre commended Edison Language Academy for its Back to School Night. |
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Items for future consideration will be listed with the projected date of consideration. The Board of Education will be given any backup information available at this time.
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This meeting will adjourn to a regular meeting scheduled for Thursday, September 20, 2018, at 5:30 p.m. at the district office: 1651 16th St., Santa Monica, CA. |
It was moved by Mr. de la Torre, seconded by Mr. Mechur, and voted 7/0 to adjourn the meeting at 9:45 p.m. The next meeting is a regular meeting scheduled for Thursday, September 20, 2018, at 5:30 p.m. at the district office: 1651 16th St., Santa Monica, CA. |
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The live stream of regular board meetings in progress are available online. Meetings in Malibu City Hall: https://www.youtube.com/user/CityofMalibu.
Meetings at the district office: https://www.youtube.com/user/Citytv16santamonica. Meetings held at the District Office and in Malibu are taped and rebroadcast in
Santa Monica on CityTV2, Cable Channel 20 – Check TV listing. Meetings are
rebroadcast in Malibu on Government Access Ch. 3 every Saturday at 8pm. ----------------
In compliance with the Americans with Disabilities Act, for those requiring special assistance to access the board meeting room, to access written documents being discussed at the board meeting, or to otherwise participate at board meetings, please contact the superintendent’s office at 310.450.8338 for assistance. Notification at least 48 hours before the meeting will enable the district to make reasonable arrangements to ensure accessibility to the board meeting and to provide required accommodations, auxiliary aids or services. |
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Absent | Mr. Oscar de la Torre |
Present | Mr. Craig Foster |
Present | Mr. Jon Kean |
Present | Ms. Maria Leon-Vazquez |
Absent | Ms. Laurie Lieberman |
Absent | Mr. Ralph Mechur |
Present | Dr. Richard Tahvildaran-Jesswein |
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Present | Ms. Laurie Lieberman |
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Present | Mr. Oscar de la Torre |
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