• Name of Case: Gina de Baca and Vivian Mahl vs. Santa Monica-Malibu Unified School District; California Superior Court Case No. BC 674932

• DN-1007-17/18 (Special Education)

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SMMCTA

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SEIU

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SMMASA

It is recommended that the Board of Education approve the September 20, 2018, regular meeting agenda.

it is recommended that the Board of Education approve the September 6, 2018, regular meeting minutes.

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. 

• Contractor: Deva Connett Chance to Dance
• Date: 08/31/18-06/12/19
• Amount not to exceed: $2,700.00
• Description: Therapeutic dance class with Life Skills students
• Site: Lincoln Middle School
• Funding: 01-00021-0-11100-10000-5802-012-4120 (SMEF Stretch Grant)

• Contractor: NatureBridge
• Date: 02/25/19-02/27/19 and 02/27/19-03/01/19
• Amount not to exceed: $71,245.00
• Description: Provide Environmental Science Program to Lincoln Middle School 8^th grade students. Program includes educator staff, group experiential learning; meals; lodging and limited intra-park transportation @ Camp Shalom, 34342 Mulholland Hwy, Malibu CA
• Site: Lincoln Middle School
• Funding: 01-90120-0-11100-10000-5802-012-4120 (Lincoln Middle School Gifts - parent donations); 01-00021-0-11100-10000-5802-012-4120 (SMEF Stretch Grant – scholarships, if needed)

• Contractor: County of Los Angeles Sheriff’s Department     
• Dates: 09/11/18-06/7/19
• Amount not to exceed: $20,756.00
• Description: STAR Program (Success Through Awareness & Resistance)
• Site: Malibu Middle School (Grades 6-8)
• Funding: 01-00021-0-11100-10000-5802-010-4100 (SMEF)

• Contractor: Fulcrum Learning Systems
• Dates: 08/01/18 – 08/02/18
• Amount not to exceed: $4,000.00
• Description: Leadership and Team Development for Management Retreat
• Site: Educational Services
• Funding: 01-00 01-00000-0-19600-21000-5802-030-1300
• (Amend funding line. Original contract approved on 09/06/18.)

• Contractor: JUST COMMUNITIES
• Dates: 09/21/18-06/30/19
• Amount not to exceed: $13,000.00
• Description:  In response to a request from parents, Just Communities will provide a customized Parents for Inclusion, Diversity and Access (PIDA) program. PIDA is designed to develop a core group of parent leaders with the knowledge, skills and tools they need to work with school and district leaders to promote educational equity and address academic opportunity and achievement gaps. The goal of this customized PIDA program is to help SMMSD develop and formalize a parent advisory group through a parent-led, parent-owned process.
• Site: Educational Services
• Funding: 01-00030-0-19200-24950-5802-030-1300

These contracts are included in the 2018-19 budget. 

It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms.

The average cost for substitute teachers is $183/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.

It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2018-2019 school year. 

• School: Lincoln Middle School
• Grade: 8^th
• # of Students:  up to 355
• Destination: NatureBridge, Camp Shalom, Malibu CA
• Dates: 02/25/19-02/27/19 and 02/27/19-03/01/19
• Principal/Teacher: F.Culpepper Richardson/G.McLaughlin
• Cost & Funding Source: $375 per student paid by parent donations and SMEF Stretch Grant (if needed).
• Subject: Environmental Science Programs
• Purpose: NatureBridge is an immersive, environmental science experience that connects to our essential question: “What makes a good citizen of the community?” as well as guide students in becoming citizens who will protect our environment.

• School: Point Dume Marine Science School
• Grade: 5^th
• # of Students:  35        
• Destination: Catalina Marine Island Institute (CIMI)
• Dates: 10/03/18-10/05/18
• Principal/Teacher: P.Herkner/T.Mackey
• Cost & Funding Source: $390 per student paid by parent donations and PTA scholarships.
• Subject: Science
• Purpose: Learn about Marine life above and below the water

 No child will be denied due to financial hardship. 

It is recommended that the Board of Education approve the following Purchase Orders and Changed Purchase Orders from August 30, 2018, through September 13, 2018, for fiscal / 19. 

It is recommended that the Board of Education accept, with gratitude, checks totaling $15,671.82 presented to the Santa Monica-Malibu Unified School District.

It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2018-2019 income and appropriations by $15,671.82 as described on the attached listing.

This report details only cash gifts.  It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s.  Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource.  A final report that compiles all gift and PTA contributions is prepared and available annually.

COMMENT:   The value of all non-cash gifts has been determined by the donors.

 NOTE:  The list of gifts is available on the District’s website, www.smmusd.org.

It is recommended that the Board of Education authorize using Bid Number P13-13/14 Glendale Unified School District for the purchase of Apple computer products, services, and related components, under the terms and conditions of the public agency’s contract pursuant to the provisions of public contract code section 20118 and 20652. 

Classroom Technology upgrades consists of several purchases including Teachers Laptops and tablets; Student Laptops and tablets. 

Funding Information:

• Budgeted: Yes
• Fund: 85
• Source : Measure ES
• Account Number: 85-90903-0-00000-82000-4400-030-1300

School district governing boards have the authority to “piggyback” on another public agency’s bid per public contract code section 20118 and 20652 when it is determined to be in the “best interest of the district.”  It is often advantageous for district to utilize piggyback bids when contract items are identical to the districts specifications.  Using piggyback contracts saves time and money, and they often provide lower prices than a single jurisdiction would be able to obtain. 

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors for Measure BB & ES Projects.   

• Contractor: Simpson & Simpson
• Dates: 7/31/18 – 8/31/1819
• Account not to exceed: $1,078,000.00
• Description: Project Liaison – Construction Operations Services
• Site: Measure BB & Measure ES
• Funding: 83-90500-0-00000-85000-5802-050-2600 (10% BB); 86-90100-0-00000-85000-5802-050-2600 (90% ES)

These contracts are included in the 2018-2019 budget. 

It is recommended that the Board of Education approve Contract Amendment #16 with Chan Young Architects to provide time and material design and engineering services for numerous small projects and tasks for Santa Monica High School – Campus Plan Project in an amount not to exceed $50,000 for a total contract amendment amount of $1,850,682.47.

Chan Young is working on a broad range of ongoing smaller projects on the campus, which require design and other professional services. These projects include: fencing; signage; lighting; outdoor seating; utility relocations; and other tasks that are yet to be defined, many of which require a quick response or turn-around. This budget is being created to accommodate ongoing design consulting services to be used on a Time and Materials basis when required. The budget requested is $50,000.00.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs\Design Service\Architects

MEASURE ES FUNDING:

• Original Contract Amount - Samohi Campus Plan: $129,140.00
• Contract Amendment #01 - Sealy Field: $272,682.00
• Contract Amendment #02 - Sealy Field: $8,000.00
• Contract Amendment #03 - Sealy Field: $89,874.00
• Contract Amendment #04 - Samohi Campus Plan: $92,928.00
• Contract Amendment #05 - Interim Repairs/Upgrades & HVAC: $652,480.20
• Contract Amendment #06 - Olympic Spur: $129,257.08
• Contract Amendment #07 – Tennis Court Repair: $12,500
• Contract Amendment #08 – Sealy and Football Field Lighting: $23,980.00
• Contract Amendment #09 – SCP T&M: $25,000.00
• Contract Amendment #10 – Fire Dampers and Pool Ventilation: $25,759.34
• Contract Amendment #11 – Mods to Utility Building & Olympic Spur: $57,504.85
• Contract Amendment #12 – Sealy Field Modifications: $13,034.00
• Contract Amendment #13 – Site Design Guidelines and Signage/Wayfinding: $166,277.00
• Contract Amendment #14 – LV OSP Trace Services: $43,710.00
• Contract Amendment #15 – Olympic Spur Added scope and Gen Services T&M: $58,556.00
• Contract Amendment #16 – On-Call Design and Gen Services T&M: $50,000.00
• TOTAL CONTRACT AMOUNT: $1,850,682.47

It is recommended that the Board of Education approve Contract Amendment #23 to Leighton Consulting Inc. for Santa Monica High School – Olympic Spur Project to provide percolation testing, geotechnical and material testing services in an amount not to exceed $79,063.00 for total contract amount of $545,738.00.

Leighton’s request for additional budget includes providing supplemental professional services and materials testing. 

Funding Information

• Budgeted: Yes
• Fund: 85-90904-0-00000-85000-5802-015-2600
• Source: Measure ES
• Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering and Material Testing
• DSA #: 03-118774

MEASURE ES FUNDING:

• ORIGINAL CONTRACT AMOUNT - Campus Plan Project: $16,335
• CONTRACT AMENDMENT #01 - Sealy Field & Stairway & Sidewalk: $8,190
• CONTRACT AMENDMENT #02 - Stairway & Sidewalk Geotech and LOR: $12,370
• CONTRACT AMENDMENT #03 - SCP Phs 1&2 Geotechnical Report: $32,722
• CONTRACT AMENDMENT #04 - Stockpile and Tennis Courts: $23,317
• CONTRACT AMENDMENT #05 - Sealy Field Pjt.: $21,039
• CONTRACT AMENDMENT #06 – Lincoln Track and Field: $47,356
• CONTRACT AMENDMENT #07 – Stair and Ramp: $16,740
• CONTRACT AMENDMENT #08 – Sealy Field: $19,410
• CONTRACT AMENDMENT #09 - Business Bld. Stairway welding/Inspect: $2,693
• CONTRACT AMENDMENT #10 – Archeological Assessment for CEQA: $26,202
• CONTRACT AMENDMENT #11 - Samohi New Ph 1 & 2 subter. pkg: $19,168.00
• CONTRACT AMENDMENT #12 – Native American Monitoring Services for CEQA: $5,160.00
• CONTRACT AMENDMENT #13 – Supplemental Earthworks Testing- Sealy Field: $15,280.00
• CONTRACT AMENDMENT #14 – Pico Gate Welding Inspection: $2,813.00
• CONTRACT AMENDMENT #15 – MHS FIG&D WPFD- Geotech, Inspect, Mat. Test Services: $20,937
• CONTRACT AMENDMENT #16 – Samohi Paleo Report – CEQA: $6,000
• CONTRACT AMENDMENT #17 – Lincoln Geotech: $20,395.00
• CONTRACT AMENDMENT #18 – Lincoln MS Geotech Added work: $18,441.00
• CONTRACT AMENDMENT #19 – Samohi Discovery Investigation: $61,332.00
• CONTRACT AMENDMENT #20 – Lincoln MS Geotech Added Work: $45,220.00
• CONTRACT AMENDMENT #21 – Olympic Spur Plan Review: $4,250.00
• CONTRACT AMENDMENT #22 – Samohi: Demo and Utility Bldg mods: $21,305.00
• CONTRACT AMENDMENT #23 – Samohi: Olympic Spur: $79,063.00
• TOTAL CONTRACT AMOUNT: $545,738.00

It is recommended that the Board of Education approve Contract Amendment #14 with HMC Architects for Cabrillo ES – Window, Paint, Floors & Doors Project in an amount not to exceed $7,000.00 for a total contract amount of $3,045,613.50. 

Investigative design services are required to define the scope of door and frame replacement required at Juan Cabrillo ES in order to remove any contaminated materials in compliance with the court order.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-017-2600
• Project: Building D HVAC Project
• Budget Category: Soft Costs \ Design Services \ Architects

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: $988,826.00
• CONTRACT AMENDMENT #01 - WPFD – Cabrillo, GES, WRLC: $286,749.00
• CONTRACT AMENDMENT #02 - WPFD – MMHS- F,I & G: $1,875.00
• CONTRACT AMENDMENT #03 - WPFD – Cabrillo: $117,673.60
• CONTRACT AMENDMENT #04 - WPFD – MMHS FIG: $121,484.00
• CONTRACT AMENDMENT #05 - Cabrillo Playground: $64,265.00
• CONTRACT AMENDMENT #06 - WPFD – Cabrillo: $30,140.00
• CONTRACT AMENDMENT #07 - WPFD – MMHS: $54,000.00
• CONTRACT AMENDMENT #08 - WPFD – MMHS: $608,565.50
• CONTRACT AMENDMENT #09 - HVAC Central Plant: $490,700.00
• CONTRACT AMENDMENT #10 - WPFD – MMHS & Will Rogers: $111,750.00
• CONTRACT AMENDMENT #11 - HVAC – MMHS: $45,320.00
• CONTRACT AMENDMENT #12 - WPFD – MMHS: $87,000.00
• CONTRACT AMENDMENT #13 - WPFD – MMHS: $30,265.40
• CONTRACT AMENDMENT #14 – WPFD - Cabrillo ES - $7,000.00
• TOTAL CONTRACT AMOUNT: $3,045,613.50

It is recommended that the Board of Education amend the agreement with KOA Corporation to incorporate additional data collection and analysis of construction period impacts into the traffic analysis/circulation study related for the relocation of students from Juan Cabrillo Elementary School to Pt. Dume MSS for the Malibu School Realignment Project in an amount not to exceed $4,900 for a total contract amount of $20,190.00.

After conferring with the lead CEQA consultant, it was determined that KOA Corporation should include the following additional data collection and analysis into the traffic analysis/circulation study related to the relocation of students from Cabrillo Elementary School to Pt Dume Marine Science School

1. Collection and analysis of vehicle speed data on three neighborhood roadway segments.
2. Analysis of construction-period impacts.
3. Inclusion of additional AM and PM school peak monitoring at the school site and within the project traffic study area.

The cost of these tasks will be $4,900.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90909-0-00000-85000-5802-019-2600
• Budget Category: Professional Services

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: $15,200.00
• CONTRACT AMENDMENT #01 – Additional Data Collection: $4,900.00
• TOTAL CONTRACT AMOUNT: $20,100.00

It is recommended that the Board of Education approve Contract Amendment #58 with HMC Architects to extend the asphalt pavement and reconfigure utilities at the Kindergarten play area to accommodate a proposed tricycle track for Webster Elementary School – Drop-off and Parking Lot Reconfiguration Project in an amount not to exceed $7,490.00 for a total contract amount of $9,471,205.50. 

Contract Amendment #58 will cover the cost to prepare CCD’s to extend the asphalt pavement and restore utility connections at the upper kindergarten playground to accommodate a proposed tricycle track for relocation of the preschool. The cost of this task is $7,490.

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-5802-008-2600
• Budget Category: Soft Costs \ Design Services \ Architects

MEASURE BB:

• ORIGINAL CONTRACT AMOUNT - MMHS, Prog./Schematic Design: $961,327
• CONTRACT AMENDMENT #1 - Cabrillo, SDC-IS: $87,995
• CONTRACT AMENDMENT #2 - MMHS, FF&E Standards: $92,400
• CONTRACT AMENDMENT #3 - MMHS, DD/CD/CA: $3,562,894
• CONTRACT AMENDMENT #4 - Pt. Dume/Webster Safety: $157,588
• CONTRACT AMENDMENT #5 - MMHS, Public Meetings/EIR: $25,144
• CONTRACT AMENDMENT #6 - Cabrillo, Safety Project: $10,304
• CONTRACT AMENDMENT #7 - Webster, Parking Safety Project: $62,344
• CONTRACT AMENDMENT #8 - Cabrillo, Septic Study: $21,647
• CONTRACT AMENDMENT #9 - MMHS, Right turn lane study: $68,256
• CONTRACT AMENDMENT #10 - MMHS, Fire protection: $25,991
• CONTRACT AMENDMENT #11 - MMHS, Field renderings: $8,046
• CONTRACT AMENDMENT #12 - MMHS, Wastewater study: $62,037
• CONTRACT AMENDMENT #13 - MMHS, Electrical: $34,428
• CONTRACT AMENDMENT #14 - MMHS, EIR, Traffic, Parking: $372,321
• CONTRACT AMENDMENT #15 - Webster Fire alarm: $9,090
• CONTRACT AMENDMENT #16 - MMHS, Additional Scope: $228,405
• CONTRACT AMENDMENT #17 - Malibu, Parking Lot “A”: $57,340
• CONTRACT AMENDMENT #18 - Cabrillo, Additional scope: $9,690
• CONTRACT AMENDMENT #19 - OWTS, Webster: $57,330
• CONTRACT AMENDMENT #20 - OWTS, Pt. Dume: $57,330
• CONTRACT AMENDMENT #21 - MMHS, OWTS Const. Doc’s & CA: $245,375
• CONTRACT AMENDMENT #22 - Point Dume, Struct. invest. & design: $19,840
• CONTRACT AMENDMENT #23 - MMHS, CDP Exempt. and Waivers: $12,520
• CONTRACT AMENDMENT #24 - Cabrillo, DSA submittal Fencing: $3,700
• CONTRACT AMENDMENT #25 - MMHS, FA into sep. DSA & Bid Pkg: $69,210
• CONTRACT AMENDMENT #26 - MMHS Fence/Gates, Erosion Control: $83,090
• CONTRACT AMENDMENT #27 - Cabrillo, Fencing & gate revisions: $7,065
• CONTRACT AMENDMENT #28 - Webster, Parking and Drop-Off: $73,280
• CONTRACT AMENDMENT #29 - Malibu, Campus Improvement: $8,000
• CONTRACT AMENDMENT #30 - MMHS, EIR lighting study: $4,500
• CONTRACT AMENDMENT #32 - MMHS, RWQCB, WDRs: $6,200
• CONTRACT AMENDMENT #33 - MMHS HS, Fire Alarm, FCD: $7,315
• CONTRACT AMENDMENT #34 - MMHSHS, SWPPP: $5,800
• CONTRACT AMENDMENT #36 - MMHS, CDP, Hearing, redesign: $350,000
• CONTRACT AMENDMENT #37 - MMHS, Redesign, OWTS Redesign: $444,444
• CONTRACT AMENDMENT #38 - MMHS, Pkg Lot Photo Renderings: $44,345
• CONTRACT AMENDMENT #39 - MMHS, Wharf and Pkg Lot E Design: $496,000
• CONTRACT AMENDMENT #40 - MMHS, Pkg lot/ESHA Light Meter: $14,000
• CONTRACT AMENDMENT #41 - MMHS, Bldg E: $193,097
• CONTRACT AMENDMENT #42 - MMHS Building E Replacement: $108,500
• CONTRACT AMENDMENT #43 - MMHS Building E Exterior Upgrades: $88,454
• CONTRACT AMENDMENT #44 - MMHS Native Tree Monitoring Rpt.: $4,500
• CONTRACT AMENDMENT #45 - MMHS SWPPP & Waste Water: $158,764
• CONTRACT AMENDMENT #46 - MMHS Air Cond. & MDF Mig. Plan: $183,700
• CONTRACT AMENDMENT #47 - MMHS Feasibility Std and CDP App: $58,350
• CONTRACT AMENDMENT #48 - MMHS Growthpoint Renderings: $6,187
• CONTRACT AMENDMENT #49 - MMHS Design Updates and Bid Sets: $462,801
• CONTRACT AMENDMENT #50 - MMHS Peer Review - Outdoor Lights: $5,036.50
• CONTRACT AMENDMENT #51 - MMHS Traffic Control: $18,510
• CONTRACT AMENDMENT #52 - Webster Drop Off /Parking Lot Update: $170,290.00
• CONTRACT AMENDMENT #53 – MMHS Reimbursables: $25,000.00
• CONTRACT AMENDMENT #54 – Webster Elec Reloc and Lighting Conduit: $17,375.00
• CONTRACT AMENDMENT #55 – MMHS IT Office, Onsite Soil Study, Fire Lane: $44,985
• CONTRACT AMENDMENT #56 – MMHS Off-Site Permit Requirements: $31,075
• CONTRACT AMENDMENT #57 – Webster Hydrology and Rebidding: $20,500
• CONTRACT AMENDMENT #58 – Webster CCD to extend AC playground: $7,490
• TOTAL CONTRACT AMOUNT: $9,471,205.50

Malibu Stadium Lighting:

• CONTRACT AMENDMENT #31 - MMHS, Stdm Lights, Architect Svcs.: $56,260
• CONTRACT AMENDMENT #35 - MMHS, Stdm Lights, Architect Svcs.: $12,795
• TOTAL AMOUNT: $69,055

This contract amendment will be funded from Program Reserve Shortages.

This change in scope is to front end some of the work required by the Malibu Realignment. By doing this work now the impact to the site is reduced while allowing necessary time to license the preschool.

It is recommended that the Board of Education approve Contract Amendment #15 with dsk Architects to provide architectural and engineering design services for Malibu Schools Realignment at Webster Elementary School – in an amount not to exceed $57,534.00 for a total contract amount of $1,142,146.00. 

In furtherance of the District’s goal of realigning schools in Malibu, staff has requested that dsk Architects provide a proposal to provide architectural and engineering design services to ready two existing kindergarten classrooms and the adjacent play yard at Webster Elementary School to accept the Cabrillo Preschool students in the fall of 2019 in order to obtain state licensing approval for the preschool use.  The move of the preschool to Webster also requires revisions to an existing play yard to accommodate the move of the two kindergarten classrooms.

Dsk was the architect for the WPFD project in 2017/2018 and is very familiar with the Webster school site. 

Funding Information

• Budget:  Yes
• Fund:  85
• Source:  ES
• Account Number:  85-90909-0-85000-5802-019-2600
• Budget Category:  Soft Costs/AE Design Services

MEASURE ES FUNDING

• ORIGINAL CONTRACT – Webster – WPF: $192,235.00
• CA #01 – Webster ES – WPF:  $27,470.00
• CA #02 – Webster ES – WPF:  $N/A
• CA #03 – Webster ES – WPF:  $10,000.00
• CA #04 – Webster ES, Pt. Dume ES – WPFD addl services:  $34,762.00
• CA #05 – Webster ES – WPFD:  $58,480.00
• CA #06 – Olympic HS – WPFD and HVAC Project:  $379,828.00
• CA #07 – Olympic HS – HVAC Project addl services landscape:  $18,364.00
• CA #08 – Olympic HS – WPFD and HVAC Project Reimbursable Exp:  $18,950.00
• CA #09 – Webster ES – WPF additional services construction mgmt:  $9,555.00
• CA #10 – Olympic HS – WPFD additional design services:  $44,611.00
• CA #11 – Malibu Realignment – Pt. Dume ES Interim Housing:  $66,910.00
• CA #12 – Pt. Dume ES – WPFD additional design services:  $26,361.00
• CA #13 – Pt. Dume ES, Franklin ES – WPFD additional design services:  $107,139.00
• CA #14 – Pt. Dume ES, Olympic HS – WPFD additional design services:  $89,947.00
• CA #15 – Malibu Realignment – Webster ES, Play Yards:  $57,534.00
• TOTAL CONTRACT AMOUNT: $1,142,146.00

It is recommended that the Board of Education approve Contract Amendment #09 with Heritage Window Coverings Inc. to supply and install interior roller shades at McKinley Elementary School – Window, Paint, Floors & Doors Project, in an amount not to exceed $1,491.98 for a total contract amount of $381,563.75.

The Board of Education approved the award of Bid #16.09R during the December 10, 2015, meeting to Heritage Window Coverings Inc., for interior window roller shades Districtwide and established Mecho Shades Systems as the District’s window covering standard.  

 McKinley has received a new window system which needs new Roller Shades throughout the campus. This Amendment is for the remaining shades in Speech room & Work Room to be provided and installed.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source:  Measure ES
• Fund: 85-90905-0-00000-85000-5890-004-2600

MEASURE ES FUNDING:

• ORIGINAL CONTRACT – Cabrillo ES, Grant ES, & WRLC: $107,540.00
• CONTRACT AMENDMENT #01 - Cabrillo, Rogers, Grant - WF&P: $11,865.00
• CONTRACT AMENDMENT #02 - MMHS – Bungalows: $9,790.00
• CONTRACT AMENDMENT #03 - Rogers/Grant/Roosevelt/Webster: $101,225.00­­­­
• CONTRACT AMENDMENT #04 - Malibu High School: $1,855.00
• CONTRACT AMENDMENT #05 - Webster E.S. $38,470.00
• CONTRACT AMENDMENT #06 - Rogers E.S. $3,790.00
• CONTRACT AMENDMENT #07 - Point Dume E.S, Franklin E.S, McKinley E.S. $103,610.92
• CONTRACT AMENDMENT #08 - Webster E.S. $1,925.85
• CONTRACT AMENDMENT #09 - McKinley E.S. $1,491.98
• TOTAL CONTRACT AMOUNT: $381,563.75

It is recommended that the Board of Education approve Change Order #02 with Aloha Electric Signage Company for the Santa Monica High School – Campus Plan Project for increase in quantities of some wayfinding and identity signs and the reduction in quantity of others, in the total amount of $13,780.00 for a total contract amount $166,570 with no impact to the schedule.

On June 28, 2018 the Board awarded to Aloha Electric Signage Company, the campus-wide wayfinding signage contract for Samohi, in the amount of $139,560.00.

Two additional free-standing monument type of wayfinding signs were added and five wall mounted directional signs were deleted from the contract.

• PD03: 1ea @ $8,190.00 = $ 8,190.00 
• PD04: 3ea @ $630.00 = $1,890.00 
• PD05: -1ea @ ($2,370.00) = -$ 2,370.00 
• PD06: 7ea @ $980.00 = $6,860.00 
• PD07: -1ea @ ($790.00) = -$790.00 

The total cost for these tasks is: $13,780.00.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT:  $139,560.00
• CHANGE ORDER #01 - Changes to individual sign quantities: $13,230.00
• CHANGE ORDER #02 - Changes to scope of work: $13,780.00
• TOTAL CONTRACT AMOUNT: $166,570.00    

It is recommended that the Board of Education approve Change Order #01 with The Nazerian Group for the Franklin Elementary School – Window, Paint, Floors & Doors Project in an amount of $73,318.01 for a total contract amount of $ 5,367,441.01 and 0 days of schedule impact.

On February 15, 2018, the Santa Monica Malibu Unified School District’s Board of Education awarded to The Nazerian Group the construction contract for the Franklin Elementary School – Windows, Paint, Floors and Doors, HVAC & Fire Alarm Project in the amount of $ 5,294,123.00.

Notice to proceed was given on March 19, 2018.

The changes for this Change Order #01 include: Provide and install a new Tuff Shed at the Cafetorium; Provide the services of C-Below to identify underground utilities on campus; Provide termite treatment under floors in 6 bungalows; Repair existing damaged classroom walls prior to painting; Replace old T-Stats with new T-Stats for new AC; Provide return air registers with filters to classrooms; demolition of (E) 3-1/2” concrete slabs for condenser platforms; Provide new ½” plywood sub floors for new flooring in Building B classrooms; Remove and repair damaged restroom wall in building B; Provide additional blocking to support new HVAC fan coil units; Demo and replace drywall to replace old HVAC units in classroom closets; Relocate floor drain in girls restroom in Building F; Provide additional support for the new electrical panel per ASI 06, during the summer of 2018.

This Change Order No. #01 is necessary to reimburse The Nazerian Group for the added cost of Constructing Franklin Elementary School – Windows, Paint, Floors and Doors, HVAC & Fire Alarm Project contract.

Change Order No. #01 does not increase to the contract time.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-6200-002-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-118308

MEASURE ES FUNDING

• Original Contract: $5,294,123.00
• Change Order #01: $73,318.01
• TOTAL CONTRACT AMOUNT: $5,367,441.01

It is recommended that the Board of Education approve Change Order #02 with Waisman Construction, Inc. for the Webster Elementary School – Drop-off and Parking Lot Reconfiguration Project in an amount of $55,699.90 for a total contract amount of $3,313,026.44 and 0 days of schedule impact.

On April 12, 2017 the Santa Monica Malibu Unified School District’s Board of Education awarded to Waisman Construction, Inc. the construction contract for the Webster Elementary School – Drop-off and Parking Lot Reconfiguration Project in the amount of $ 3,207,665.00. Notice to proceed was given on June 19, 2018.

The changes for this Change Order #02 include: Provide and install 12 inch wall in lieu of 8 inch wall as designed; Modify existing chain link fence & add fence behind new Trash Enclosure; provide and install water proofing at walls; reconnection of the light pole at lower playfield area; relocation of Tuff Sheds (Storage Containers) to make way for construction; provide for underground utilities location services and provide temporary striping in the new south parking lot for school use.

Change Order No. #02 includes a 0-day increase to the contract time and funding is from Program Reserve shortages.

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-6200-008-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #:03-118507

MEASURE ES FUNDING

• Original Contract: $3,207,665.00
• Change Order #01: $49,661.54
• Change Order #02: $55,699.90                          
• TOTAL CONTRACT AMOUNT: $3,313,026.44

It is recommended that the Board of Education award a contract with FieldTurf USA, Inc. to provide and install chin-up bar exercise equipment along with a padded safety surface as part of the Lincoln Middle School - Field & Track Replacement Project in an amount not to exceed $7,787.91.

The District will purchase the materials and installation of a chin-up bar exercise equipment area in accordance with FieldTurf’s proposal dated August 15, 2018, per the CMAS contract no: 4-13-78-0068A and GSA Schedule No: GS-03F-0117V which is valid through October 31, 2022.

FieldTurf will remove and dispose of the existing grass and drip-system irrigation tubing, supply and install two (2) individual chin up bar stations with concrete footings, playground padding, and cover the area with synthetic turf that matches the turf on the new athletic field.  Included in the proposal price is an eight (8) year, non-prorated warranty with zero deductible and no limit on claims.

The scope of work will occur during the Fall of 2018.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90908-0-00000-85000-6200-012-2600
• Budget Category: Building and Building Improvement

It is recommended that the Board of Education award a contract for Informal Bid #18.32.ES for the HVAC Project – Pool HVAC Maintenance at Santa Monica High School to ACCO Engineered Systems in an amount not to exceed $119,063.00.

The District publicly bid the Santa Monica High School – Pool HVAC Maintenance Project Informal Bid #18.32.ES, on June 21, 2018. The notice inviting bids was sent to 52 General Contractors that are on the SMMUSD Approved (Informal & Formal Pre-Qualified) list, and to the required trade journals. Bids were due on July 17, 2018 and no bids were received.  The District is a CUPCCAA district and Public Contract Code section 22038(c) states the following: 

“(c) If no bids are received through the formal or informal procedure, the project may be performed by the employees of the public agency by force account, or negotiated contract without further complying with this article.”

Therefore, the District negotiated the scope of work with two selected contractors and the bids received are noted below:

1. ACCO Engineered Systems $119,063.00
2. Limbach $152,621.00

Staff reviewed the bids for responsiveness. The Notice of Intent to award was issued to ACCO Engineered Systems on August 30, 2018, for the total bid amount.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90906-0-00000-85000-6200-015-2600
• Budget Category: Construction Contract

The ventilation systems in the Drake Pool at Samohi is failing. We need to repair the system to provide adequate ventilation immediately even though the Drake Pool will be replaced by the new Pool that is part of the Discover Building (Phase 1 & 2 or the Samohi Campus Plan) in next three or more years. We have limited the work to the bare essentials needed to provide adequate ventilation between when the work is completed and the eventual closure of the pool. 

It is recommended that the Board of Education award a contract for Bid #19.07.ES for the HVAC Project – HVAC Chiller Replacement at Santa Monica High School to ACCO Engineered Systems in an amount not to exceed $186,069.00.

The District publicly bid the Santa Monica High School – HVAC Chiller Replacement Project Bid #19.07.ES, on July 17, 2018. Legal advertisement of the notice inviting bids was published in The Daily Breeze and The Santa Monica Daily Press and ran on July 17, 2018, and July 24, 2018. The notice inviting bids was sent to 53 General Contractors that are on the SMMUSD Approved (Pre-Qualified) list, and to the required trade journals. Prequalification was required for all General Contractors submitting a bid.  A mandatory job walk was conducted on July 26, 2018, and 6 contractors attended. Bids were received and publicly opened on August 21, 2018. Four bids were received as noted below:

1. ACCO Engineered Systems $186,069.00
2. Allison Mechanical $197,000.00
3. Los Angeles Air Conditioning $207,127.95
4. Bon Air Inc. $218,000.00

Staff reviewed the bids for responsiveness. The Notice of Intent to award was issued to ACCO Engineered Systems on August 30, 2018, for the total bid amount.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90906-0-00000-85000-6200-015-2600
• Budget Category: Construction Contract

It is recommended that the Board of Education approve Contract Amendment #28 with Alta Environmental to provide professional services to dispose of underground storage tanks from the old Auto Shop that were identified in the Phase 1 report for the site. This is added scope to the abatement of the Technology Building at Santa Monica High School – Discovery Building Project, in an amount not to exceed $39,012.36, for a total contract amount of $1,653,533.64.

Underground storage tanks (UST) have been encountered with the demolition of the old Auto Shop, which requires extensive research, testing and the writing and approval of a procedure for removal and disposal.

The disposal of the storage tanks requires adhering to prescribed procedures that are specifically broken down into the following tasks:

• Task 1 – Planning, Permitting, and Project Management.
• Task 2 – Environmental Oversight and Soil Sampling
• Task 3 – Reporting

There are a number of variables that have to be considered, which include:

• Local government/municipality permitting durations and costs
• Field work for oversight of the UST removal – Actual field conditions could be different from expectations
• Oversight by the Santa Monica Fire Department is a requirement. This can be an unforeseen variable
• Soil sampling and analysis could result in the requirement by SMFD for additional samples
  

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES
• Account Number:  85-90906-0-00000-85000-5802-011-2600; 85-90905-0-00000-85000-5802-004-2600
• Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring
  

MEASURE ES & BB FUNDING:

• ORIGINAL CONTRACT - Juan Cabrillo ES, Grant ES & Will Rogers ES: $96,492.45
• CA #01 - Juan Cabrillo ES Project – WPF&D: $893.30
• CA #02 - Various Schools – WPF&D: $50,000.00
• CA #03 - Grant ES – Windows Project – WPF&D: $12,648.80
• CA #04 - Webster, Roosevelt – WPF&D: $6,882.34
• CA #05 - WRES, WES, & RES & Malibu HS–WPF&D: $79,329.00
• CA #06 - GES, MMH FIG&D, RES, WES & WRES–WPF&D: $335,861.87
• CA #07 - SAMOHI – Ph.1 & Ph.2: $9,086.90
• CA #08 - Franklin & Pt. Dume – HVAC: $25,287.40
• CA #09 - Franklin & Pt. Dume – WFP: $25,287.40    Duplicate to CA#08
• CA #10 - LMS – Athletic Field: $40,673.00
• CA #11 - Samohi, Phase 1 & 2: $51,208.10
• CA #12 – Webster & Will Rogers WPFD: $27,443.90
• CA #13 – MMHS FIG&D WPFD: $7,169.95
• CA #14 – Building D WPFD ACM/A&L Abatement Plan & PCB Sampling: $14,875.80
• CA #15 – Building D WPFD Add Step-Out Sampling and Abatement Plan: $41,896.70
• CA #16 – Bldg ABC Demo Survey, Sampling, Abatement Plan & Monitoring (BB): $45,986.60
• CA #17 – FES, McKES, PDES & JAMS - ACM, LBP & PCBs survey & work plan: $156,364.90
• CA #18 – MMHS FIG&D, H & J WPFD – ACM, LBP & PCBs survey & work plan: $269,052.86
• CA #19 – Roosevelt ES – ACM ceiling survey & work plan: $2,223.96
• CA #20 – Samohi – Monitoring: $24,532.75
• CA #21 – Samohi – Abatement Survey: $33,439.60
• CA #22 – MMHS – Hazard. Mat. Consult.: $50,000.00
• CA #23 - Franklin & Pt. Dume – WFP and HVAC: $146,928.50
• CA #24 – JAMS – PAC ACM & LBP Building J: $16,073.50
• CA #25 – JAMS and McKinley ES – WFPD: $35,153.25
• CA #26 – Samohi – oversight/Monitoring – Technology: $21,215.85
• CA #27 – Samohi – oversight/Monitoring – Demo: $13,800.00
• CA #28 – Samohi – UST disposal – Auto Shop: $39,012.36
• TOTAL CONTRACT AMOUNT: $1,653,533.64
  

Staff recommends that the Board of Education approve negotiating and entering into a Tieback License Agreement with FSTAR 1613 LLC in relation to the district-owned property at 902 Colorado Ave, Santa Monica.

FSTAR 1613 is developing the property at 1613 Lincoln Blvd. They are constructing a 191-unit mixed use apartment building. This is in part adjacent to the district-owned 902 Colorado proprty that is leased to and managed by STG.  In conjunction with the development of the Project, Developer proposes to install a tieback anchor system and other foundation forms and supports which will extend below the surface of the Tieback Parcels in the areas depicted in the shoring plans for the Project on file with the City of Santa Monica.

This agreement creates a temporary license for the developer to perform subsurface excavation in the Tieback License Area, to install foundation forms and supports in the Tieback License Area, and to install a tieback anchor system in the Tieback License Area. All installations made by Developer in the Tieback License Area in connection with the Project shall be made in the fashion that they shall be removable by Developer (or, at Developer’s expense, SMMUSD) after completion of the Project without affecting or compromising the Project in the event that SMMUSD decides to improve or change the use of the Tieback Parcels at some future date. Following Developer’s installation of any tiebacks pursuant to the terms of this Agreement, Developer shall promptly restore the Tieback License Area to the condition existing before the work. 

Before completion of the Project, Developer must remove all soldier beams to a depth of five (5) feet below the existing surface grade of the Tieback License Area, including all appurtenant shoring materials located within the five (5) foot area of the Tieback License Area.  Developer must also de-tension all tieback rods to a minimum depth of fifteen (15) feet below the existing surface grade of the Tieback License Area.  With the exception of these requirements, and subject to the other provisions of this Agreement, Developer shall not be obligated to remove the tieback anchor system or any other materials installed in the Tieback License Area pursuant to this Agreement.

Developer agrees to pay to SMMUSD a one-time fee in the amount of $16,000 for the License installed in the Tieback License Area.

At all times during the term of this Agreement, Developer shall carry and maintain commercial general liability insurance with a limit no less than $50,000,000 and shall include coverage for all premises and completed operations, broad form property damage, contractual liability and underground, explosion and collapse hazards coverage. Developer shall maintain (a) workers’ compensation and employer’s liability insurance , (b) automobile liability insurance , and (c) professional liability errors and omissions insurance for all professional services.

It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments.

Unless otherwise noted, all items are included in the 2018-2019 approved budget.

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified.

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the Board of Education adopt the 2018-2019 Declaration of Need for Fully-Qualified Educators.

Based on prior year data, the attached Declaration stipulates those areas and numbers of emergency permit holders Santa Monica-Malibu Unified School District anticipates for the 2018-2019 school year.  Following Board approval, the Declaration will be sent to the Commission on Teacher Credentialing (CTC), thereby establishing the District's need areas for 2018-2019.

Under Education Code 44300 and Senate Bill 322, the Declaration enables the District to streamline its approach to obtaining emergency credentials by establishing the statement of need once, rather than on a person-to-person basis.  Therefore, as the District finds it necessary to employ teachers under emergency permits, the application process and approval will be completed more quickly.

This Declaration may be revised with Board approval as hiring needs change during the school year.

It is recommended that the Board of Education approve an additional 3 hour/School Year (0.375 FTE) Instructional Assistant - Classroom position for the TK class at Cabrillo Elementary School.  The enrollment ratio has been met, allowing for an additional Instructional Assistant in the classroom.

The 2018-2019 budget will be adjusted $10,981 for salary and benefits.

It is recommended that the Board of Education approve an increase in FTEs (1.90 total FTE), as indicated below in order to meet IEP requirements and student needs for the 2018-2019 school year.

The 2018-2019 budget will be adjusted $130,005 for salary and benefits.

• ParaEducator 1 - new position/6 hours (0.75 FTE) - Franklin Elementary
• ParaEducator 3 - new position/6 hours (0.75 FTE) - Franklin Elementary
• Translator - from 0.80 FTE/10-Months to 1.0 FTE/12-Months - Special Education
• Sr. Office Specialist - from 1.0 FTE/10-Months to 1.0 FTE/12-Months - Special Education
• ParaEducator 1 - from 5 hours/SY (0.625 FTE) to 6 hours/SY (0.75 FTE) - Muir Elementary
• ParaEducator 3 - from 6 hours/SY (0.75 FTE) to 6.6 hours/SY (0.825 FTE) - Samohi

It is recommended that the Board of Education adopt Resolution No. 18-09 - Increase Board Member Compensation Pursuant to Board Bylaw 9250.

Education Code section 35120 governs the amount of compensation paid to school district board members and authorizes various levels of compensation based on average daily attendance (ADA) and other factors.  Section 35120(a)(4) provides, based upon SMMUSD’s average daily attendance (between 10,000 and 25,000 ADA), that the district’s board members may be compensated in a sum not to exceed $400 per month.

Education Code section 35120(e) provides that, annually, "the governing board may increase the compensation of individual board members beyond the limits delineated in this section, in an amount not to exceed 5% based on the present monthly rate of compensation."

Based on the language of the statute, the Board is able to increase its monthly compensation 5% from its current amount, from $400 to $420 a month. 

Board member compensation has not been increased for 23 years. 

This item will allow the Board of Education to review the summary of California Assessment of Student Performance and Progress (CAASPP) results.  Now that multiple years of student performance results on the CAASPP are available, California school districts are able to look at growth over time in student performance in English Language Arts/Literacy (ELA) and Mathematics. This report highlights student performance results of four major groups within the Santa Monica-Malibu Unified School District (SMMUSD):

• district-wide performance,
• district-wide performance of racial/ethnic student subgroups,
• district-wide performance of English language proficiency subgroups, and
• district-wide performance of socioeconomic subgroups.

Staff anticipates that this item will require 40 minutes, with 20 minutes for the staff report and 20 minutes for board member questions/comments. 

It is recommended that the Board of Education consider revising BP 0410 - Nondiscrimination in District Programs and Activities.

The policy has been updated to reflect new law (AB 699), which (1) adds immigration status to the categories of characteristics that are protected against discrimination, (2) requires parent/guardian notification of their child's right to a free public education regardless of immigration status or religious beliefs, and (3) mandates that districts adopt policy consistent with a model policy developed by the California Attorney General, which includes a statement regarding equitable services.  The policy also reflects provisions of the Attorney General's model policy and new law (SB 31), which prohibit districts from compiling or assisting in the compilation of a registry based on immigration status, religion, or other specified characteristics. 

The recent passage of AB 699 affects several policies and regulations, and so staff is bringing these BPs and ARs forward for changes.  The board will discuss Item Nos. VIII.A-G on this agenda simultaneously.

Staff anticipates that this item will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board member questions/comments. 

It is recommended that the Board of Education consider revising BP and AR 5111 – Admission.

The policy has been updated to reflect state law prohibiting the collection of social security numbers or the last four digits of the social security numbers of students or their parents/guardians, unless otherwise required by law.  The policy also reflects new law (AB 699), which prohibits districts from inquiring into students' citizenship or immigration status and the California Attorney General's model policy which provides that, under the limited circumstances when such information must be collected to comply with eligibility requirements for special state or federal programs, such information should be collected separately from the school enrollment process.

The regulation has been updated to reflect a requirement of the Attorney General's model policy that prohibits districts from requiring documentation that may indicate a student's national origin or immigration status, such as a passport, to the exclusion of other permissible documentation. The regulation also reflects the authority to accept a parent/guardian affidavit as evidence of a child's age when other documentation is not available.

The recent passage of AB 699 affects several policies and regulations, and so staff is bringing these BPs and ARs forward for changes.  The board will discuss Item Nos. VIII.A-G on this agenda simultaneously.  

Staff anticipates that this item will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board member questions/comments.

It is recommended that the Board of Education consider revising BP and AR 5111.1 – District Residency.

The policy and regulation have been updated to reflect new law (AB 699), which prohibits districts from collecting information or documents regarding the citizenship or immigration status of students or their family members.

The regulation has also been updated to reflect new laws providing that a student meets district residency requirements if the student's parent/guardian was a resident of California who departed the state against his/her will pursuant to a transfer by a government agency, a court order, or the federal Immigration and Nationality Act (SB 257). 

The recent passage of AB 699 affects several policies and regulations, and so staff is bringing these BPs and ARs forward for changes.  The board will discuss Item Nos. VIII.A-G on this agenda simultaneously.  

Staff anticipates that this item will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board member questions/comments.

It is recommended that the Board of Education consider revising BP and AR 5125 – Student Records.

The policy has been updated to reflect the California Attorney General's model policy, developed pursuant to new law (AB 699), which (1) prohibits districts from collecting information regarding students' citizenship or immigration status, and (2) requires district staff to receive training in the gathering and handling of sensitive student information.  The policy also reflects state law limiting the collection of students' social security numbers or the last four digits of the social security numbers, and new law (SB 31), which prohibits districts from assisting in the compilation of a list, registry, or database based on students' national origin, ethnicity, or religion. 

The regulation has been updated to reflect new law (SB 233), which expands the types of records related to foster youth that must be made accessible to specified agencies, and a requirement of the Attorney General's model policy that the annual parental notification include a statement that a student's citizenship, place of birth, or national origin will not be released without parental consent or a court order. 

The recent passage of AB 699 affects several policies and regulations, and so staff is bringing these BPs and ARs forward for changes.  The board will discuss Item Nos. VIII.A-G on this agenda simultaneously.  

Staff anticipates that this item will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board member questions/comments.

It is recommended that the Board of Education consider revising AR and E 5125.1 – Release of Directory Information. 

The regulation and exhibit have been updated to reflect the California Attorney General's model policy, developed pursuant to new law (AB 699), which requires that the annual parental notification include a statement that directory information does not include citizenship status, immigration status, place of birth, or national origin.  The regulation and exhibit also clarify any release of directory information. 

(The policy does not have any changes, but is attached for reference.) 

The recent passage of AB 699 affects several policies and regulations, and so staff is bringing these BPs and ARs forward for changes.  The board will discuss Item Nos. VIII.A-G on this agenda simultaneously.  

Staff anticipates that this item will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board member questions/comments.

It is recommended that the Board of Education consider adopting BP and AR 5145.13 – Response to Immigration Enforcement. 

CSBA recommends this new policy and regulation to reflect new law (AB 699), which mandates districts to adopt, by July 1, 2018, policy consistent with the model policy developed by the California Attorney General, including policy related to the district's response to requests by law enforcement for access to information, students, or school grounds for immigration enforcement purposes and actions to be taken in the event that a student's family member is detained or deported.  The policy also reflects new law (SB 31), which prohibits districts from compiling or assisting federal government authorities with compiling a list, registry, or database based on students' national origin, ethnicity, or religion. 

The recent passage of AB 699 affects several policies and regulations, and so staff is bringing these BPs and ARs forward for changes.  The board will discuss Item Nos. VIII.A-G on this agenda simultaneously.  

Staff anticipates that this item will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board member questions/comments.

It is recommended that the Board of Education consider replacing BP and AR 5145.3 – Nondiscrimination/Harassment.

The policy and regulation have been updated to reflect new law (AB 699), which prohibits discrimination based on immigration status.  The BP and AR have not been updated in some time (December 2010), and so the updates also include:

• Expansion of the list of categories to include ancestry, nationality, marital status, pregnancy, parental status, transgender and gender-nonconforming, and genetic information
• Broadening of the school activities covered in the policy
• Clarification of what is including in unlawful discrimination
• Expansion of the steps the superintendent and/or designee will take to ensure students, parents/guardians, and employees have been informed of the nondiscrimination policy
• Revision of reporting and investigation process
• Clarification of which district employee(s) are responsible for coordinating the district's efforts to comply with applicable state and federal civil rights laws
• Implicit inclusion of measures to prevent discrimination

The recent passage of AB 699 affects several policies and regulations, and so staff is bringing these BPs and ARs forward for changes.  The board will discuss Item Nos. VIII.A-G on this agenda simultaneously.  

Staff anticipates that this item will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board member questions/comments.

The Districtwide Plan for Sustainability is in the final phases of development. Cumming Corporation was hired to assist the District to create this comprehensive plan to unite the many existing sustainability initiatives, incorporate sustainability into aspects of student learning, and integrating climate protection, resource efficiency, waste management, and other sustainability practices into District operations. This discussion will describe the method of plan development and data collection, a roadmap of the process and a timeline for completion. This discussion will also provide a detailed look into one of the sections of the plan to demonstrate format and depth of data. 

This progress report is in response to a request from the Board of Education.  On December 13, 2018, the draft Sustainability Plan will return for discussion. The final approval of the plan will be scheduled in early 2019. 

Staff anticipates a total of 15 min for this item, with 30 minutes for the staff report and 5 minutes for board questions and comments.

The presentation was updated on 9/20 at 12:58 p.m.

This discussion item provides the Board of Education an opportunity to hear from staff an update regarding facility projects that were completed over the summer.  It will include Maintenance & Operations, Facility Use and the Facility Improvements. 

The board might give direction to improve aspects of the work or change the course on specific projects. 

The presentation will be made by: Carey Upton, Chief Operations Officer; Roosevelt Brown, Director of Maintenance and Operations; Jerry Gibson, Manager of Facility Use; Steve Massetti, Bond Program Manager; and other members of their teams.  

Staff anticipates that this item will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board member comments/questions.

The presentation was updated on 9/20/18 at 11:20 a.m.

It is recommended that the supplemental textbooks listed below be adopted for the Santa Monica-Malibu Unified School District. 

In accordance with the Board of Education policy, the supplemental textbooks listed below will be on public display for the next two weeks in the Educational Services Department at 1630 17th Street, Santa Monica, CA 90404.

• The Martian, by Andy Weir, for 8^th grade Science and ELA.  Adoption requested by teacher Marianna O'Brien.
• Readwell, by Voyager Sopris Learning, for use with K-5th grade Special Education students.  Adoption requested by teacher Victoria Hursts and Pamela Kazee.
• Rich Dad Poor Dad, by Robert T. Kiyosaki, for use with 12th grade Economics course.  Adoption requested by teacher Sean Ryan and Scott Bilotti.
• ...Y no se lo trago la tierra -... And the Earth did not devour him, by Tomas Rivera, for use with Chicano/a Literature course.  Adoption requested by teacher Sarah Rodriguez.
• Occupied America: A History of Chicanos, by Rodolfo Acuna, for use with Chicano/a Literature course.  Adoption requested by teacher Sarah Rodriguez.
• Drink Cultura, by Jose Antonio Burciaga, for use with Chicano/a Literature course.  Adoption requested by teacher Sarah Rodriguez.
• Feminism is for Everybody, by Bell Hooks, for use with Ethnic Studies course.  Adoption requested by teacher Sarah Rodriguez.

This meeting will adjourn to a regular meeting scheduled for Thursday, October 4, 2018, at 5:30 p.m. in the Malibu City Council Chambers: 23825 Stuart Ranch Road, Malibu, CA.