• 1 case
• DN-1008-17/18 (Special Education)
  

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SMMCTA

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SEIU

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SMMASA

It is recommended that the Board of Education approve the October 4, 2018, regular meeting agenda.

it is recommended that the Board of Education approve the September 20, 2018, regular meeting minutes. 

The Jake Kuredjian Citizenship Award is presented annually by the City of Malibu to recognize those outstanding individuals who give their time and resources to enhance the quality of recreation programs within the Malibu community. 

Staff will review lag data that includes A-G rate, AP Exams, High School Graduation rate, Reclassification of English Learners, Attendance and Suspension rates as well as Student Survey data.

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors.  

These contracts are included in the 2018-19 budget. 

It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms.

The average cost for substitute teachers is $183/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.

It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2018-2019 school year.  

• School: Santa Monica High School
• Grade: 9^th-12^th
• # of Students: 25
• Destination: Kizugawa, Kyoto, Hiroshima, Fujinomiya and Tokyo, Japan
• Dates: 04/04/19–04/17/19
• Principal/Teacher:  A.Shelton/E.Kariya
• Cost & Funding Source: $2,300.00 per student / Fundraising & parent donations
• Subject: Language
• Purpose: Communicate in language other than English and to gain understanding of other cultures

• School: Santa Monica High School
• Grade: 9^th-12^th
• # of Students: 80
• Destination: Rome, Italy
• Dates: 04/06/19–04/13/19
• Principal/Teacher: A.Shelton/K.McKeown
• Cost & Funding Source: $3,400.00 per student / Fundraising & parent donations
• Subject: Music
• Purpose: Wind Ensemble to perform at Basilica of St. Ignatius

• School: Santa Monica High School
• Grade: 9^th-12^th
• # of Students: 75
• Destination: Caen, Blois, and Paris, France
• Dates: 04/06/19–04/15/19
• Principal/Teacher: A.Shelton/J.Huls
• Cost & Funding Source: $3,350.00 per student / Fundraising & parent donations
• Subject: Music
• Purpose: Performing choral concert tour of historical locations throughout France

• School: Santa Monica High School
• Grade: 9^th-12^th
• # of Students: 40
• Destination: Rome, Italy and Athens, Greece
• Dates: 04/09/19–04/17/19
• Principal/Teacher:  A.Shelton/C.Khem
• Cost & Funding Source: $3,565.00 per student / Fundraising & parent donations
• Subject: Language & English
• Purpose:To explore the settings and locations associated with the development of the Latin language

No child will be denied due to financial hardship. 

It is recommended that the supplemental textbooks listed below be adopted for the Santa Monica-Malibu Unified School District. 

In accordance with the Board of Education policy, the supplemental textbooks listed below have been on public display for two weeks in the Educational Services Department at 1630 17th Street, Santa Monica, CA 90404.

• The Martian, by Andy Weir, for 8^th grade Science and ELA.  Adoption requested by teacher Marianna O'Brien.
• Readwell, by Voyager Sopris Learning, for use with K-5th grade Special Education students.  Adoption requested by teacher Victoria Hursts and Pamela Kazee.
• Rich Dad Poor Dad, by Robert T. Kiyosaki, for use with 12th grade Economics course.  Adoption requested by teacher Sean Ryan and Scott Bilotti.
• ...Y no se lo trago la tierra -... And the Earth did not devour him, by Tomas Rivera, for use with Chicano/a Literature course.  Adoption requested by teacher Sarah Rodriguez.
• Occupied America: A History of Chicanos, by Rodolfo Acuna, for use with Chicano/a Literature course.  Adoption requested by teacher Sarah Rodriguez.
• Drink Cultura, by Jose Antonio Burciaga, for use with Chicano/a Literature course.  Adoption requested by teacher Sarah Rodriguez.
• Feminism is for Everybody, by Bell Hooks, for use with Ethnic Studies course.  Adoption requested by teacher Sarah Rodriguez

It is recommended that the Board of Education approve the attached Special Education contracts for fiscal year 2018/2019. 

According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non-public, non-sectarian school, the individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement.

The recommendations for these severely handicapped students are made by the District IEP Teams in accordance with State and Federal laws.  The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available.  Funding to come from a SELPA-wide non-public school/non-public agency reserve account.

It is recommended that the Board of Education approve the following Purchase Orders and Changed Purchase Orders form September 13, 2018, through September 26, 2018, for fiscal /19. 

It is recommended that the Board of Education accept, with gratitude, checks totaling $15,038.62 presented to the Santa Monica-Malibu Unified School District.

It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2018-2019 income and appropriations by $15,038.62 as described on the attached listing.

This report details only cash gifts.  It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s.  Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource.  A final report that compiles all gift and PTA contributions is prepared and available annually.

COMMENT: The value of all non-cash gifts has been determined by the donors.

 NOTE:  The list of gifts is available on the District’s website, www.smmusd.org.

It is recommended that the Board of Education approve Change Order #06 with A. J. Fistes Corporation for the Will Rogers Elementary School – Window, Paint, Floors & Doors Project for a credit in an amount of ($4,949.83) for a total contract amount of $3,516,125.99 and 0 days of schedule impact.

On March 3, 2017, the Santa Monica Malibu Unified School District’s Board of Education awarded to A. J. Fistes Corporation the construction contract for the Will Rogers Elementary School – Window, Paint, Floors & Doors Project in the amount of $2,813,450.00.

Notice to proceed was given on May 17, 2017.

The changes for this Change Order #06 include: Provide additional Contractor overtime hours to complete the project in time for the opening of the school; Provide the credit for deleting the unneeded PCB abatement on buildings A, B, D, E, F, H, J, K, L, M, N and P; Provide 4 additional doors and door frames to Kindergarten room 1 & 2; Provide new anchoring of stair cage and new support for 3" conduits on the new stucco, on the north side of the Library building G; Frame out around the air intake register and finish off the new stucco around the existing air intake register, behind the PV enclosure on the north side of the Library building G; Provide for the final clean for the Library, HVAC closet, IT room and book room; Install unistrut support to the existing conduits that pass in front of the new windows on the north side of the Kindergarten building D; provide additional #14 wood Screws into the relocated sink counter top, per the DSA approved CCD 13A.

This Change Order No. #06 is necessary to reimburse A. J. Fistes Corporation the added cost of Constructing Will Rogers Elementary School – Window, Paint, Floors & Doors Project contract.

Change Order No. #06 does not increase to the contract time.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5640-006-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-117560

MEASURE ES FUNDING

• Original Contract: $2,813,450.00
• Change Order #01: $266,258.71
• Change Order #02: $117,039.81
• Change Order #03: $91,903.01
• Change Order #04: $130,668.52
• Change Order #05: $101701.77
• Change Order #06: ($4,949.83)                         
• TOTAL CONTRACT AMOUNT: $3,516,125.99

It is recommended that the Board of Education approve Change Order #01 with USS Cal Builders, Inc. for the McKinley Elementary School – Window, Paint, Floors & Doors Project in the amount of $79,317.63 for a total contract amount of $6,567,317.63 and 0 days of schedule impact.

On March 15, 2018, the Santa Monica Malibu Unified School District’s Board of Education awarded to USS Cal Builders, Inc. the construction contract for the McKinley Elementary School – Window, Paint, Floors & Doors Project in the amount of $6,488,000.00.

Notice to proceed was given on May 23, 2018. 

The changes for this Change Order #01 include: Abatement and removal of existing wall between Rooms #89 & 89A in Building "C". (CD #002); Pothole and install the new electrical conduits below grade under existing breezeway with large footings instead of trenching through the breezeway(RFI 0023); Relocate existing electrical conduits to the new corridor wall while removing existing walls in the 2nd floor corridor of Building "B" (RFI 042); Repair the damaged TSI insulation in the attic of Building "A"; Provide new District standard panic hardware devices with indicator plates on all new doors; Add sliding marker boards to the front of the new casework on the second floor classrooms of building B and C (ASI 002); New hat channel to attach acoustical drywall panels to ceiling of Building A and B; Premium Time rate charges for work on 7/28/18; Demolition of existing wall behind sink locations in building B (RFI 091); Fill in old make-up air slab hole in Building A. (RFI 046R1); Premium time charges for 8/04/18 and 8/05/18; Remove wood trim in Building A (RFI #103); Relocate electrical escutcheon plate on electrical light fixture in the stairways of Building B (RFI 110).

This Change Order No. #01 is necessary to reimburse USS Cal Builders, Inc. the added cost of Constructing McKinley Elementary School – Window, Paint, Floors & Doors Project contract.

Change Order No. #01 does not increase the contract time.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-62000-004-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-118333

MEASURE ES FUNDING

• Original Contract: $6,488,000.00
• Change Order #01: $79,317.63                          
• TOTAL CONTRACT AMOUNT: $6,567,317.63

It is recommended that the Board of Education approve Contract Amendment #16 with dsk Architects to provide architectural and engineering design services for Malibu Schools Realignment at Pt. Dume Elementary School – in an amount not to exceed $118,327.00 for a total contract amount of $1,260,473.00.

To further the District’s goal of realigning schools in Malibu, staff has requested that dsk Architects provide proposals to provide architectural and engineering design services as follows:

• Review of the existing on site wastewater system and provide documentation and coordination with contractors.
• Prepare designs for an underground Wastewater Treatment Plant (WWTP) for the Pt. Dume campus to support the addition of portables and future permanent build out.

The first design includes no additional treatments (septic and seepage pits only) and the second design includes a high level of treatment. Two designs are required to ensure that the District meets permits limits provided by governing agencies and safeguards against further delays should an extensive wastewater treatment plant be required. 

Funding Information

• Budget: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90909-0-85000-5802-019-2600
• Budget Category: Soft Costs/AE Design Services

MEASURE ES FUNDING

• ORIGINAL CONTRACT – Webster – WPF: $192,235.00
• CA #01 – Webster ES – WPF:  $27,470.00
• CA #02 – Webster ES – WPF:  $N/A
• CA #03 – Webster ES – WPF:  $10,000.00
• CA #04 – Webster ES, Pt. Dume ES – WPFD addl services:  $34,762.00
• CA #05 – Webster ES – WPFD:  $58,480.00
• CA #06 – Olympic HS – WPFD and HVAC Project:  $379,828.00
• CA #07 – Olympic HS – HVAC Project addl services landscape:  $18,364.00
• CA #08 – Olympic HS – WPFD and HVAC Project Reimbursable Exp:  $18,950.00
• CA #09 – Webster ES – WPF additional services construction mgmt:  $9,555.00
• CA #10 – Olympic HS – WPFD additional design services:  $44,611.00
• CA #11 – Malibu Realignment – Pt. Dume ES Interim Housing:  $66,910.00
• CA #12 – Pt. Dume ES – WPFD additional design services:  $26,361.00
• CA #13 – Pt. Dume ES, Franklin ES – WPFD additional design services:  $107,139.00
• CA #14 – Pt. Dume ES, Olympic HS – WPFD additional design services:  $89,947.00
• CA #15 – Malibu Realignment – Webster ES, Play Yards:  $57,534.00
• CA #16 – Malibu Realignment – Pt. Dume ES Wastewater Treatment: $118,327.00
• TOTAL CONTRACT AMOUNT: $1,260,473.00

It is recommended that the Board of Education approve Contract Amendment #29 with Alta Environmental to provide additional abatement oversight and monitoring services for the window replacement on the north side of the Library Building G at Will Rogers Elementary School – Window, Paint, Floors & Doors Project in an amount not to exceed $12,320.78, for a total contract amount of $1,665,854.42. 

The window replacement on the north side of the Library building was deferred to the summer of 2018 because the PV inverter enclosure needed to be temporally removed and replaced. The abatement monitoring agreement with Alta Environmental was exhausted in the summer of 2017 and an additional amount not to exceed $12,320.78 is needed to close out the Abatement oversight and monitoring of the Will Rogers Elementary School – Windows upgrade project.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90905-0-00000-85000-5802-006-2600
• Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring

MEASURE ES & BB FUNDING:

• ORIGINAL CONTRACT - Juan Cabrillo ES, Grant ES & Will Rogers ES: $96,492.45
• CA #01 - Juan Cabrillo ES Project – WPF&D: $893.30
• CA #02 - Various Schools – WPF&D: $50,000.00
• CA #03 - Grant ES – Windows Project – WPF&D: $12,648.80
• CA #04 - Webster, Roosevelt – WPF&D: $6,882.34
• CA #05 - WRES, WES, & RES & Malibu HS–WPF&D: $79,329.00
• CA #06 - GES, MMH FIG&D, RES, WES & WRES–WPF&D: $335,861.87
• CA #07 - SAMOHI – Ph.1 & Ph.2: $9,086.90
• CA #08 - Franklin & Pt. Dume – HVAC: $25,287.40
• CA #09 - Franklin & Pt. Dume – WFP: $25,287.40    Duplicate to CA#08
• CA #10 - LMS – Athletic Field: $40,673.00
• CA #11 - Samohi, Phase 1 & 2: $51,208.10
• CA #12 – Webster & Will Rogers WPFD: $27,443.90
• CA #13 – MMHS FIG&D WPFD: $7,169.95
• CA #14 – Building D WPFD ACM/A&L Abatement Plan & PCB Sampling: $14,875.80
• CA #15 – Building D WPFD Add Step-Out Sampling and Abatement Plan: $41,896.70
• CA #16 – Bldg ABC Demo Survey, Sampling, Abatement Plan & Monitoring (BB): $45,986.60
• CA #17 – FES, McKES, PDES & JAMS - ACM, LBP & PCBs survey & work plan: $156,364.90
• CA #18 – MMHS FIG&D, H & J WPFD – ACM, LBP & PCBs survey & work plan: $269,052.86
• CA #19 – Roosevelt ES – ACM ceiling survey & work plan: $2,223.96
• CA #20 – Samohi – Monitoring: $24,532.75
• CA #21 – Samohi – Abatement Survey: $33,439.60
• CA #22 – MMHS – Hazard. Mat. Consult.: $50,000.00
• CA #23 - Franklin & Pt. Dume – WFP and HVAC: $146,928.50
• CA #24 – JAMS – PAC ACM & LBP Building J: $16,073.50
• CA #25 – JAMS and McKinley ES – WFPD: $35,153.25
• CA #26 – Samohi – oversight/Monitoring – Technology: $21,215.85
• CA #27 – Samohi – oversight/Monitoring – Demo: $13,800.00
• CA #28 – Samohi – UST disposal – Auto Shop: $39,012.36
• CA #29 – Will Rogers ES – Added Abatement monitoring $12,320.78
• TOTAL CONTRACT AMOUNT: $1,665,854.42

It is recommended that the Board of Education approve Contract Amendment #11 with Psomas to perform a topo survey for the design of temporary fencing and accessible path of travel, for the Santa Monica High School – Discovery Building Project, in an amount not to exceed $2,900.00 for a total contract amount of $144,137.00. 

The temporary fencing and gate on 7^th Street between the Michigan and the Language Building is being designed and requires a topographical survey of the area in order to complete the design in compliance with ADA requirements.

Psomas has provided a proposal to do the work associated with this legal requirement for a total cost of $2,900.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs/Surveys & Engineering

MEASURE ES FUNDING:

• Original Contract Amount - Samohi – Sealy Field: $5,500.00
• Contract Amendment #01 - JAMS - Complex, Addt’l Survey: $16,500.00
• Contract Amendment #02 - Samohi - Addt’l Survey: $4,500.00
• Contract Amendment #03 - Samohi – Addt’l Survey for New Blg: $11,500.00
• Contract Amendment #04 – JAMS – Field Replacement: $7,500.00
• Contract Amendment #05 - Samohi – Addt’l Survey for Discovery Blg: $10,000.00
• Contract Amendment #06 - Samohi – Vacation and Recording Easements: $32,000.00
• Contract Amendment #07 – Rogers – Church Property Survey: $13,035.00
• Contract Amendment #08 – Pt Dume – Topographic Survey: $28,000.00
• Contract Amendment #09 – JAMS – Utility Mapping: $9,740.00
• Contract Amendment #10 – Samohi – Bird Nesting Survey: $2,962.00
• Contract Amendment #11 – Samohi – Topo Survey – 7^th St Fence: $2,900.00
• TOTAL CONTRACT AMOUNT: $144,137.00

It is recommended that the Board of Education approve Amendment #03 with Stephen Payte DSA Inspections, Inc. to provide additional inspection services for the extended construction schedule at Will Rogers Elementary School – Window, Paint, Floors & Doors Project in an amount not to exceed $2,220.00 for a total contract amount of $61,420.00. 

Provide additional inspection services for the Will Rogers Elementary School - Window, Paint, Floors & Doors Project related to the deferred window replacement in the Library Building.

Inspection services are required by code to ensure that school facilities are built to the District requirements. This amendment #03 is to provide additional inspection services for the work that was not completed in the summer 2017 recess.

Funding Information:

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-006-2600
• Budget Category: Soft Costs \ Testing & Inspection / Materials Lab
• DSA #: 03-117560

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: $38,480.00 (Franklin ES, Grant ES & Rogers ES – WFP)
• CONTRACT AMENDMENT #01 – $5,920.00 (Will Rogers ES – WFP)
• CONTRACT AMENDMENT #02 – $14,800.00 (Will Rogers ES – WFP)
• CONTRACT AMENDMENT #03 – $2,220.00 (Will Rogers ES – WFP)
• TOTAL CONTRACT AMOUNT:   $61,420.00

It is recommended that the Board of Education approve Contract Amendment #01 with Alta Environmental to conduct Asbestos Containing Material (ACM) and Lead Based Paint (LBP) Abatement Oversight and Monitoring services for John Adams Middle School – Gym Floor Replacement Project, in an amount not to exceed $10,560.94, for a total contract amount of $37,541.16. 

ALTA Environmental has been requested to provide additional ACM and LBP Abatement Oversight and Monitoring services for John Adams Middle School – Gym Floor Replacement Project. The 8/03/18 proposal for $5,593.80 covers the additional ceramic tile oversite/monitoring and bulk sampling in the girls restroom and the 9/10/18 proposal for $4,967.14 covers the additional oversight of the ceramic tile abatement in the boys' restroom.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90907-0-00000-85000-5802-011-2600
• Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring

MEASURE ES FUNDING:

• ORIGINAL CONTRACT: $26,980.22
• CA #01 - JAMS – Oversight & Monitoring: $10,560.94
• TOTAL CONTRACT AMOUNT: $37,541.16

It is recommended that the Board of Education approve Contract Amendment #05, a credit, for the adjustment of the contract value for unused funds under the contract issued to Erickson Hall, for the Santa Monica High School – Science and Technology and Site Improvements Project (Phase II) in an amount of ($4,734.00) for a final contract amount of $5,134,242.59. 

On September 15, 2013, the Santa Monica Malibu Unified School District’s Board of Education awarded to Erickson-Hall Construction Co. the Lease-leaseback contract for the Santa Monica High School - Science & Technology Building and Site Improvements in the amount not to exceed

$5,000,000.00. The base contract plus 3 amendments were approved by the Board for a total amount of $4,912,371.00. In addition 11 Change Orders were approved for a net total of $216,605.59 for a total contract value of $5,138,976.59. An amount of $4,734.00 remained unused at the completion of the contract, which is being credited to the District as a change order, which will reduce the overall contract value to $5,134,242.59. 

All scope of work items have been completed and accepted by the District.  A Notice of completion was filed with the County of Los Angeles Recorder on 9/4/2018. 

Funding Information

• Budgeted: Yes
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-00000-85000-6200-015-2600
• Budget Category: Construction Contracts

• ORIGINAL CONTRACT AMOUNT - CA#1:$280,858.00
• ORIGINAL CONTRACT AMOUNT – CA #2: $1,975,639.00
• ORIGINAL CONTRACT AMOUNT – CA #3: $1,655,874.00
• ORIGINAL CONTRACT AMOUNT – CA #4: $1,000,000.00
• ORIGINAL CONTRACT AMOUNT – CA #5: ($4,734.00)
• CHANGE ORDER NO. 1A: $66,132.00
• CHANGE ORDER NO. 1B: $8,100.00
• CHANGE ORDER NO. 02: ($3,122.00)
• CHANGE ORDER NO. 03: $103,522.00
• CHANGE ORDER NO. 04:   $71,398.59
• CHANGE ORDER NO. 05    : ($141,642.00)
• CHANGE ORDER NO. 06: $29,707.00
• CHANGE ORDER NO. 07: ($16,714.00)
• CHANGE ORDER NO. 08: $31,757.00
• CHANGE ORDER NO. 09: ($432,075.00)
• CHANGE ORDER NO. 10: $515,542.00 $509,542.00
• TOTAL CONTRACT AMOUNT: $5,134.242.59

It is recommended that the Board of Education award a contract for Bid #18.26.ES.R1 for John Adams Middle School – HVAC & Fire Alarm Project to Novus Construction, in an amount not to exceed $3,990,000.00.

The District publicly bid the HVAC & Fire Alarm Project – Bid #18.26.ES.R1, on August 7, 2018. Legal advertisement of the notice inviting bids was published in The Daily Breeze and The Santa Monica Daily Press and ran on August 7, 2018 and August 14, 2018. The notice inviting bids was sent to 179 General Contractors that are on the SMMUSD Approved (Pre-Qualified) list, and to the required trade journals. Prequalification was required for all General Contractors submitting a bid.  A mandatory job walk was conducted on August 16, 2018 and 11 contractors attended. Bids were received and publicly opened on September 6, 2018. Three bids were received as noted below:

1. The Nazerian Group: $3,794,123.00
2. Novus Construction: $3,990,000.00
3. Kemcorp: $5,685,000.00

Staff reviewed the bids for responsiveness, the apparent low bidder The Nazerian Group was deemed non-responsive. The Notice of Intent to award was issued to the lowest responsive responsible bidder Novus Construction on September 12, 2018, for the total base bid amount of $3,990,000.00.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-011-2600
• Budget Category: Construction Contract

It is recommended that the Board of Education award an agreement for Santa Monica High School – Discovery Building Project – Commissioning Consulting Services with CBRE/Heery, in an amount not to exceed $129,410.00.

On July 3, 2018, the District publicly issued an RFQ/P for the Commissioning consulting services required on the Santa Monica High School Discovery Building Project. The RFQ/P was issued to 11 firms, and was posted on the FIP website. Submissions were due on July 24, 2018.  Seven submissions were received as noted below:

1. CBRE/Heery $129,410.00
2. 3Qc $193,595.00
3. Jacobs $130,033.00
4. Farnsworth $148,980.00
5. P2S $239,500.00
6. Cumming (non-responsive)
7. Interface (non-responsive)

Funding Information

• Budgeted: No
• Fund: 85
• Source: Measure ES
• Account Number: 85-90500-0-00000-85000-5802-015-2600
• Budget Category: Construction Contract

It is recommended that the Board of Education approve Contract Amendment #59 with HMC Architects to include the cost of additional architectural and engineering design services related to campus fiber infrastructure upgrade and a technology refresh related to the new Administration Building, in an amount not to exceed $42,830.00, for a total contract amount of $9,534,835.50.

Contract Amendment #59 will cover the cost of additional architectural and engineering design services related for design services related to an upgrade to the fiber optic network at the MMHS campus and a refresh of the technology proposed to be installed within the new Administration Building so that they reflect the latest District standards. 

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-5802-008-2600
• Budget Category: Soft Costs \ Design Services \ Architects

MEASURE BB:

• ORIGINAL CONTRACT AMOUNT - MMHS, Prog./Schematic Design: $961,327
• CONTRACT AMENDMENT #1 - Cabrillo, SDC-IS: $87,995
• CONTRACT AMENDMENT #2 - MMHS, FF&E Standards: $92,400
• CONTRACT AMENDMENT #3 - MMHS, DD/CD/CA: $3,562,894
• CONTRACT AMENDMENT #4 - Pt. Dume/Webster Safety: $157,588
• CONTRACT AMENDMENT #5 - MMHS, Public Meetings/EIR: $25,144
• CONTRACT AMENDMENT #6 - Cabrillo, Safety Project: $10,304
• CONTRACT AMENDMENT #7 - Webster, Parking Safety Project: $62,344
• CONTRACT AMENDMENT #8 - Cabrillo, Septic Study: $21,647
• CONTRACT AMENDMENT #9 - MMHS, Right turn lane study: $68,256
• CONTRACT AMENDMENT #10 - MMHS, Fire protection: $25,991
• CONTRACT AMENDMENT #11 - MMHS, Field renderings: $8,046
• CONTRACT AMENDMENT #12 - MMHS, Wastewater study: $62,037
• CONTRACT AMENDMENT #13 - MMHS, Electrical: $34,428
• CONTRACT AMENDMENT #14 - MMHS, EIR, Traffic, Parking: $372,321
• CONTRACT AMENDMENT #15 - Webster Fire alarm: $9,090
• CONTRACT AMENDMENT #16 - MMHS, Additional Scope: $228,405
• CONTRACT AMENDMENT #17 - Malibu, Parking Lot “A”: $57,340
• CONTRACT AMENDMENT #18 - Cabrillo, Additional scope: $9,690
• CONTRACT AMENDMENT #19 - OWTS, Webster: $57,330
• CONTRACT AMENDMENT #20 - OWTS, Pt. Dume: $57,330
• CONTRACT AMENDMENT #21 - MMHS, OWTS Const. Doc’s & CA: $245,375
• CONTRACT AMENDMENT #22 - Point Dume, Struct. invest. & design: $19,840
• CONTRACT AMENDMENT #23 - MMHS, CDP Exempt. and Waivers: $12,520
• CONTRACT AMENDMENT #24 - Cabrillo, DSA submittal Fencing: $3,700
• CONTRACT AMENDMENT #25 - MMHS, FA into sep. DSA & Bid Pkg: $69,210
• CONTRACT AMENDMENT #26 - MMHS Fence/Gates, Erosion Control: $83,090
• CONTRACT AMENDMENT #27 - Cabrillo, Fencing & gate revisions: $7,065
• CONTRACT AMENDMENT #28 - Webster, Parking and Drop-Off: $73,280
• CONTRACT AMENDMENT #29 - Malibu, Campus Improvement: $8,000
• CONTRACT AMENDMENT #30 - MMHS, EIR lighting study: $4,500
• CONTRACT AMENDMENT #32 - MMHS, RWQCB, WDRs: $6,200
• CONTRACT AMENDMENT #33 - MMHS HS, Fire Alarm, FCD: $7,315
• CONTRACT AMENDMENT #34 - MMHSHS, SWPPP: $5,800
• CONTRACT AMENDMENT #36 - MMHS, CDP, Hearing, redesign: $350,000
• CONTRACT AMENDMENT #37 - MMHS, Redesign, OWTS Redesign: $444,444
• CONTRACT AMENDMENT #38 - MMHS, Pkg Lot Photo Renderings: $44,345
• CONTRACT AMENDMENT #39 - MMHS, Wharf and Pkg Lot E Design: $496,000
• CONTRACT AMENDMENT #40 - MMHS, Pkg lot/ESHA Light Meter: $14,000
• CONTRACT AMENDMENT #41 - MMHS, Bldg E: $193,097
• CONTRACT AMENDMENT #42 - MMHS Building E Replacement: $108,500
• CONTRACT AMENDMENT #43 - MMHS Building E Exterior Upgrades: $88,454
• CONTRACT AMENDMENT #44 - MMHS Native Tree Monitoring Rpt.: $4,500
• CONTRACT AMENDMENT #45 - MMHS SWPPP & Waste Water: $158,764
• CONTRACT AMENDMENT #46 - MMHS Air Cond. & MDF Mig. Plan: $183,700
• CONTRACT AMENDMENT #47 - MMHS Feasibility Std and CDP App: $58,350
• CONTRACT AMENDMENT #48 - MMHS Growthpoint Renderings: $6,187
• CONTRACT AMENDMENT #49 - MMHS Design Updates and Bid Sets: $462,801
• CONTRACT AMENDMENT #50 - MMHS Peer Review - Outdoor Lights: $5,036.50
• CONTRACT AMENDMENT #51 - MMHS Traffic Control: $18,510
• CONTRACT AMENDMENT #52 - Webster Drop Off /Parking Lot Update: $170,290.00
• CONTRACT AMENDMENT #53 – MMHS Reimbursables: $25,000.00
• CONTRACT AMENDMENT #54 – Webster Elec Reloc and Lighting Conduit: $17,375.00
• CONTRACT AMENDMENT #55 – MMHS IT Office, Onsite Soil Study, Fire Lane: $44,985
• CONTRACT AMENDMENT #56 – MMHS Off-Site Permit Requirements: $31,075
• CONTRACT AMENDMENT #57 – Webster Hydrology and Rebidding: $20,500
• CONTRACT AMENDMENT #58 – Webster CCD to extend AC playground: $7,490
• CONTRACT AMENDMENT #59 – MMHS Fiber Optic Infrastructure: $42,830
• TOTAL CONTRACT AMOUNT: $9,514,035.50

Malibu Stadium Lighting:

• CONTRACT AMENDMENT #31 - MMHS, Stdm Lights, Architect Svcs.: $56,260
• CONTRACT AMENDMENT #35 - MMHS, Stdm Lights, Architect Svcs.: $12,795
• TOTAL AMOUNT: $69,055  

This CA will be funded from Program Reserve Shortages.

It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments.

Unless otherwise noted, all items are included in the 2018-2019 approved budget.

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the Board of Education adopt Resolution No. 18-10 – Board Member Absence on September 20, 2018.

Board Member Ralph Mechur was absent from the September 20, 2018, regular board meeting. 

Board Bylaw 9250 and Education Code 35120 provide that a member of the Board of Education may be paid for any meeting when absent if the board adopts a resolution excusing the absence due to performance of district-related duties during the time of a meeting, illness, jury duty, or hardship.

It is recommended that the Board of Education revise BP 0410 - Nondiscrimination in District Programs and Activities.

The policy has been updated to reflect new law (AB 699), which (1) adds immigration status to the categories of characteristics that are protected against discrimination, (2) requires parent/guardian notification of their child's right to a free public education regardless of immigration status or religious beliefs, and (3) mandates that districts adopt policy consistent with a model policy developed by the California Attorney General, which includes a statement regarding equitable services.  The policy also reflects provisions of the Attorney General's model policy and new law (SB 31), which prohibit districts from compiling or assisting in the compilation of a registry based on immigration status, religion, or other specified characteristics. 

The board discussed these changes at the September 20, 2018, board meeting.

It is recommended that the Board of Education revise BP 5111 – Admission.

The policy has been updated to reflect state law prohibiting the collection of social security numbers or the last four digits of the social security numbers of students or their parents/guardians, unless otherwise required by law.  The policy also reflects new law (AB 699), which prohibits districts from inquiring into students' citizenship or immigration status and the California Attorney General's model policy which provides that, under the limited circumstances when such information must be collected to comply with eligibility requirements for special state or federal programs, such information should be collected separately from the school enrollment process.

The board discussed these changes at the September 20, 2018, board meeting.

The corresponding regulation can be found under Information in this agenda.

It is recommended that the Board of Education revise BP 5111.1 – District Residency.

The policy and regulation have been updated to reflect new law (AB 699), which prohibits districts from collecting information or documents regarding the citizenship or immigration status of students or their family members.

The board discussed these changes at the September 20, 2018, board meeting.

The corresponding regulation can be found under Information in this agenda.

It is recommended that the Board of Education revise BP 5125 – Student Records.

The policy has been updated to reflect the California Attorney General's model policy, developed pursuant to new law (AB 699), which (1) prohibits districts from collecting information regarding students' citizenship or immigration status, and (2) requires district staff to receive training in the gathering and handling of sensitive student information.  The policy also reflects state law limiting the collection of students' social security numbers or the last four digits of the social security numbers, and new law (SB 31), which prohibits districts from assisting in the compilation of a list, registry, or database based on students' national origin, ethnicity, or religion.

The board discussed these changes at the September 20, 2018, board meeting.

The corresponding regulation can be found under Information in this agenda.

It is recommended that the Board of Education adopt BP 5145.13 – Response to Immigration Enforcement. 

CSBA recommends this new policy and regulation to reflect new law (AB 699), which mandates districts to adopt, by July 1, 2018, policy consistent with the model policy developed by the California Attorney General, including policy related to the district's response to requests by law enforcement for access to information, students, or school grounds for immigration enforcement purposes and actions to be taken in the event that a student's family member is detained or deported.  The policy also reflects new law (SB 31), which prohibits districts from compiling or assisting federal government authorities with compiling a list, registry, or database based on students' national origin, ethnicity, or religion. 

The board discussed these changes at the September 20, 2018, board meeting.

The corresponding regulation can be found under Information in this agenda.

It is recommended that the Board of Education replace BP 5145.3 – Nondiscrimination/Harassment.

The policy and regulation have been updated to reflect new law (AB 699), which prohibits discrimination based on immigration status.  The BP and AR have not been updated in some time (December 2010), and so the updates also include:

• Expansion of the list of categories to include ancestry, nationality, marital status, pregnancy, parental status, transgender and gender-nonconforming, and genetic information
• Broadening of the school activities covered in the policy
• Clarification of what is including in unlawful discrimination
• Expansion of the steps the superintendent and/or designee will take to ensure students, parents/guardians, and employees have been informed of the nondiscrimination policy
• Revision of reporting and investigation process
• Clarification of which district employee(s) are responsible for coordinating the district's efforts to comply with applicable state and federal civil rights laws
• Implicit inclusion of measures to prevent discrimination

The board discussed these changes at the September 20, 2018, board meeting.

The corresponding regulation can be found under Information in this agenda.

It is recommended that the Board of Education approve the 2018-19 charges for the Early Learning, Health & Safety, Special Education, and Visual & Performing Arts DACs. 

As per AR 1220, relating to DACs: "After consulting with the committee, the co-chairpersons and Board liaison(s) shall draft the committee’s goals and/or deliverables for the school year and submit the goals and/or deliverables for approval by the Board of Education no later than the end of October.  The goals and/or deliverables shall align with and support the District’s central focus on Excellence through Equity.”

The board will be provided feedback on the draft charges the Early Learning, Health & Safety, Special Education, and Visual & Performing Arts DACs on September 20, 2018.  The charges for the Intercultural Equity & Excellence DAC will be discussed during the Discussion section of this agenda.

It is recommended that the Board of Education hold the annual public hearing and adopt Resolution No. 18-11 related to the sufficiency of instructional materials.

Assembly Bill 831, Chapter 118, Statutes of 2005, took effect July 25, 2005.  AB 831 modified the annual public hearing requirement in Education Code (EC) Section 60119 and modified the expenditure requirements related to Williams instructional materials funds.  Under EC Section 60119, the governing board of every local educational agency (LEA) that receives state instructional materials funds must hold an annual public hearing before the end of the eighth week from the first day pupils attend school for that year.  At the public hearing, the governing board must make a determination as to whether each pupil in each school has sufficient textbooks or instructional materials, or both, that are aligned to the content standards and are consistent with the content and cycles of the curriculum framework adopted by the State Board of Education in reading/language arts, mathematics, science, and history-social science. In addition, the definition of sufficiency now provides that each pupil, including each English learner, must have a standards-aligned textbook or instructional materials, or both, to use in class and to take home.

Tonight the board will hold the annual public hearing of sufficiency, present the resolution on the adequacy of materials for all students, which includes SMMUSD’s compliance and non-compliance with legal guidelines, and propose remedies for our areas of non-compliance.

It is recommended that the Board of Education adopt Resolution No 18-12, attached, in recognition of Week of the School Administrator, October 8-14, 2018.

Attached is a copy of the Quarterly Report on Williams Uniform Complaints.  

It is required that the information be reported publicly at a Board Meeting. 

This is to inform the Board of Education that AR 5111 – Admission has been revised.

The regulation has been updated to reflect a requirement of the Attorney General's model policy that prohibits districts from requiring documentation that may indicate a student's national origin or immigration status, such as a passport, to the exclusion of other permissible documentation. The regulation also reflects the authority to accept a parent/guardian affidavit as evidence of a child's age when other documentation is not available.

The board discussed these changes at the September 20, 2018, board meeting.

The corresponding policy can be found under Consent in this agenda.

This is to inform the Board of Education that AR 5111.1 – District Residency has been revised.

The regulation has also been updated to reflect new laws providing that a student meets district residency requirements if the student's parent/guardian was a resident of California who departed the state against his/her will pursuant to a transfer by a government agency, a court order, or the federal Immigration and Nationality Act (SB 257). 

The board discussed these changes at the September 20, 2018, board meeting.

The corresponding policy can be found under Consent in this agenda.

This is to inform the Board of Education that AR 5125 – Student Records has been revised.

The regulation has been updated to reflect new law (SB 233), which expands the types of records related to foster youth that must be made accessible to specified agencies, and a requirement of the Attorney General's model policy that the annual parental notification include a statement that a student's citizenship, place of birth, or national origin will not be released without parental consent or a court order. 

The board discussed these changes at the September 20, 2018, board meeting.

The corresponding policy can be found under Consent in this agenda.

This is to inform the Board of Education that AR and E 5125.1 – Release of Directory Information has been revised.

The regulation and exhibit have been updated to reflect the California Attorney General's model policy, developed pursuant to new law (AB 699), which requires that the annual parental notification include a statement that directory information does not include citizenship status, immigration status, place of birth, or national origin.  The regulation and exhibit also clarify any release of directory information. 

The board discussed these changes at the September 20, 2018, board meeting.

This is to inform the Board of Education that AR 5145.13 – Response to Immigration Enforcement has been adopted.

CSBA recommends this new policy and regulation to reflect new law (AB 699), which mandates districts to adopt, by July 1, 2018, policy consistent with the model policy developed by the California Attorney General, including policy related to the district's response to requests by law enforcement for access to information, students, or school grounds for immigration enforcement purposes and actions to be taken in the event that a student's family member is detained or deported.  The policy also reflects new law (SB 31), which prohibits districts from compiling or assisting federal government authorities with compiling a list, registry, or database based on students' national origin, ethnicity, or religion. 

The board discussed these changes at the September 20, 2018, board meeting.

The corresponding policy can be found under Consent in this agenda.

This is to inform the Board of Education that AR 5145.3 – Nondiscrimination/Harassment has been replaced.

The policy and regulation have been updated to reflect new law (AB 699), which prohibits discrimination based on immigration status.  The BP and AR have not been updated in some time (December 2010), and so the updates also include:

• Expansion of the list of categories to include ancestry, nationality, marital status, pregnancy, parental status, transgender and gender-nonconforming, and genetic information
• Broadening of the school activities covered in the policy
• Clarification of what is including in unlawful discrimination
• Expansion of the steps the superintendent and/or designee will take to ensure students, parents/guardians, and employees have been informed of the nondiscrimination policy
• Revision of reporting and investigation process
• Clarification of which district employee(s) are responsible for coordinating the district's efforts to comply with applicable state and federal civil rights laws
• Implicit inclusion of measures to prevent discrimination

The board discussed these changes at the September 20, 2018, board meeting.

The corresponding policy can be found under Consent in this agenda.

This meeting will adjourn to a regular meeting scheduled for Thursday, October 18, 2018, at 5:30 p.n. at the district office: 1651 16th St., Santa Monica, CA.