• Name of Case: America Unites for Kids vs. Lyon (C.D. Ca. Sept., 2016), now on appeal to the U.S. Court of Appeals for the Ninth Circuit, America Unites for Kids v. Rousseau, No. 16-56390

• 1 case
• DN-1009-18/19 (Special Education)

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SMMCTA

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SEIU
  

It is recommended that the Board of Education approve the October 18, 2018, regular meeting agenda.  

It is recommended that the Board of Education approve the October 4, 2018, regular meeting minutes.  

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors.  

• Contractor: Illuminate Education       
• Date: 10/09/18-06/30/19
• Amount not to exceed: $10,000.00
• Description: Provide training for teachers on the Illuminate platform in order to build assessments aligned to curriculum guides.  
• Site: Educational Services
• Funding: 01-00030-0-11100-10000-5802-030-1300

• Contractor: Eric Hall & Associates
• Dates: 07/20/18–02/02/19
• Amount not to exceed: $25,000.00
• Description: Facility Improvement Projects Department Review
• Site: Business Services
• Funding: 01-00000-0-00000-73000-5802-050-1500
• (Amend contract funding. Original contract approved on 07/19/18 Item VIII.C.1.)

• Contractor: JUST COMMUNITIES
• Dates: 09/21/18-06/30/19
• Amount not to exceed: $13,000.00 $19,004.00
• Description:  In response to a request from parents, Just Communities will provide a customized Parents for Inclusion, Diversity and Access (PIDA) program. PIDA is designed to develop a core group of parent leaders with the knowledge, skills and tools they need to work with school and district leaders to promote educational equity and address academic opportunity and achievement gaps. The goal of this customized PIDA program is to help SMMSD develop and formalize a parent advisory group through a parent-led, parent-owned process. (Additional services provided include interpretation at each of the PIDA meetings and one parent orientation meeting.)
• Site: Educational Services
• Funding: 01-00030-0-19200-24950-5802-030-1300
• (Amend amount not to exceed and description of services. Original contract approved on 09/20/18)

• Contractor: Accommodating Ideas
• Dates: 10/19/18–06/30/19
• Amount not to exceed: $4,000.00
• Description:  In order to address Language Access needs for district-wide meetings (I.e. DELAC, LCAP PAC, Parent Workshops), the interpretation services are being requested.
• Site: Educational Services
• Funding: 01-00030-0-19200-24950-5802-030-1300

• Contractor:  Cristina Stephany, Ed.D.
• Dates: 10/15/18–6/30/19
• Amount not to exceed:  $5,000.00
• Description: Staff consultant to create and review formative assessment to guide instruction.
• Site: Malibu High School
• Funding:  01-00030-0-11100-10000-5802-030-1300

• Contractor:  Digital Dragon
• Dates: 08/27/18-06/12/19
• Amount not to exceed:  $28,000.00
• Description:  JAMS-Computer Science-App Academy elective Aug 2018-June 2019; 72 classes, 2x-90 minutes of Professional Development
• Site:  John Adams MS
• Funding: 01-00021-0-11100-10000-5802-011-4110 (SMMEF Stretch Grant)
  

• Contractor:  Theatre 31
• Dates: 12/01/18-05/1/19
• Amount not to exceed: $22,000.00
• Description: Provide after-school Theatre/Drama Program two to three days /week including a culminating performance event at the end of the program
• Site: John Adams MS
• Funding: 01-90810-0-11100-10000-5802-011-4110—$7,500.00 (SM Ed Foundation); 01-90150-0-11100-10000-5802-011-4110—$13,500.00 (JAMS PTSA); 01-90150-0-31000-10000-5802-009-4090—$1,000.00 (SMASH PTSA)

• Contractor: Santa Monica College Dance Department, Judith Douglas
• Dates: 10/08/18-05/31/19
• Amount not to exceed: $55,000.00
• Description: SMC dance faculty will provide the 5^th grade students at all school sites Ballroom Dance classes on 5 dances: Merengue, Fox Trot, Tango, Swing, and Waltz  with twenty lessons over the course of 10 weeks.
• Site: Educational Services     
• Funding: 01-00020-0-17000-10000-5802-030-1300

• Contractor: Santa Monica College Dance Department, Judith Douglas
• Dates: 11/01/18-11/30/18
• Amount not to exceed: $16,000.00
• Description: SMC Dance Faculty will provide instruction to the 4^th grade students  at all school sites through its SMC Dance Academy.  The 4^th grade curriculum consists of four lessons in selected dance genres of African Dance, Mexican Dance and/or Hawaiian Dance.  The dance curriculum is aligned with the college mission on Global Citizenship and is standards-based.
• Site: Educational Services     
• Funding: 01-00001-0-17150-10000-5802-030-1300

These contracts are included in the 2018-19 budget. 

It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms.

The average cost for substitute teachers is $183/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.

It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2018-2019 school year.  

• School: Edison Language Academy
• Grade: 5^th
• # of Students: 72        
• Destination: Pali Camp, Running Springs, CA
• Dates: 04/22/19-04/24/19
• Principal/Teacher: L.Orum/M.Constanza/C.Morales/R.Naranjo
• Cost & Funding Source: $300.00 per student paid by parents & fundraising
• Subject: Science
• Purpose: Outdoor Education Program

No child will be denied due to financial hardship. 

It is recommended that the Board of Education approve the attached Special Education contracts for fiscal year 2018/2019.

According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non-public, non-sectarian school, the individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement.

The recommendations for these severely handicapped students are made by the District IEP Teams in accordance with State and Federal laws.  The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available.  Funding to come from a SELPA-wide non-public school/non-public agency reserve account.

It is recommended that the Board of Education approve the following Purchase Orders and Changed Purchase Orders form September 26, 2018, through October 9, 2018, for fiscal /19. 

It is recommended that the Board of Education accept, with gratitude, checks totaling $51,549.84 presented to the Santa Monica-Malibu Unified School District.

It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2018-2019 income and appropriations by $51,549.84 as described on the attached listing.

This report details only cash gifts.  It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s.  Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource.  A final report that compiles all gift and PTA contributions is prepared and available annually.

 COMMENT:   The value of all non-cash gifts has been determined by the donors.

 NOTE:            The list of gifts is available on the District’s website, www.smmusd.org.

On February 15, 2018 the Santa Monica Malibu Unified School District’s Board of Education awarded to FieldTurf USA, INC. the construction contract using CMAS contract #4-06-78-0031A for the John Adams Middle School - Athletic Field Replacement Project in the amount of $1,802,599.87.

Notice to Proceed was given on June 9, 2018.

The changes for this Change Order #01 include: A credit for not using 2,200 LF of pressure treated header.

Change Order No. #01 includes a 5 day increase to the contract time in order to interface with the added softball field work.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90907-0-00000-85000-6200-011-2600
• Budget Category: Hard Costs \Construction Contracts

MEASURE ES FUNDING

• Original Contract: $1,802,599.87
• Change Order #01: $ -24,750.00                        
• TOTAL CONTRACT AMOUNT: $1,777,849.87

It is recommended that the Board of Education approve Change Order #01 with FieldTurf USA, Inc. for the John Adams Middle School – Athletic Field Replacement Project - Softball Field Replacement in the added amount of $12,812.88 for a total contract amount of $272,654.06 and 5 days of schedule impact.

On May 17, 2018 the Santa Monica Malibu Unified School District’s Board of Education awarded to FieldTurf USA, INC. the construction contract using CMAS Contract # 4-06-78-0031A for the John Adams Middle School - Athletic Field Replacement Project – Softball Field Replacement in the amount of $259,841.18.

Notice to proceed was given on June 9, 2018.

The changes for this Change Order #01 includes: (1) Removal of unforeseen concrete curb at perimeter of softball infield. (2) Add for removable home plate and pitcher’s rubber with sleeves set in concrete installed. (3) Add concrete along the west fence line between the fence and the Boys & Girls Club parking header wall. (4) Add (3) sets Pro in ground pitching Rubber and (9) Mac orange rubber anchor plugs.

Change Order No. #01 includes a 5-day increase to the contract time in order to interface with the Athletic Field Replacement Project.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90907-0-00000-85000-6200-011-2600
• Budget Category: Building and Building Improvement

MEASURE ES FUNDING

• Original Contract: $259,841.18
• Change Order #01: $12,812.88                      
• TOTAL CONTRACT AMOUNT: $272,654.06

It is recommended that the Board of Education approve Change Order #03 with Angeles Contractor, Inc. for the Lincoln Middle School - Field Replacement Project for a credit in the amount of ($73,747.48) which will reduce the total approved contract amount to $4,048,702.23. 

At the June 29, 2017, Santa Monica Malibu Unified School District Board of Education Meeting, the contract for the Lincoln Middle School Field Replacement Project was awarded to Angeles Contractor, Inc. in the amount of $4,092,000.00.  Two change orders, totaling $30,449.69, were subsequently approved and increased the contract amount to $4,122,449.69.

Included in the original $4,092,000.00 contract amount was an allowance of $100,000.00 to pay for minor changes to the Work as required and approved by the Project Manager.  Only $26,252.54 of the allowance was expended during the project.  As the Work of the project is substantially complete and all proposed change orders from the Contractor resolved, $73,747.46 of the allowance remains unused.  This change order will credit the ($73,747.46) of unused allowance from the approved contract amount.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90908-0-00000-85000-6200-012-2600
• Budget Category: Construction Contracts
• DSA #: 03-117787

MEASURE ES FUNDING:

• ORIGINAL CONTRACT AMOUNT - $4,092,000.00
• CHANGE ORDER NO. 1 - $97,740.69
• CHANGE ORDER NO. 2 - ($67,291.00)
• CHANGE ORDER NO. 3 - ($73,747.46)            
• TOTAL CONTRACT AMOUNT:  $4,048,702.23

It is recommended that the Board of Education approve Change Order #04 with Simplex-Grinnell for the Olympic High School – Campus Modernization Project in an amount not to exceed $29,268.60 for a total contract amount of $533,895.87. 

During construction a number of modifications and additions to the project work were performed due to unforeseen conditions and changed scope of work.  This Change Order includes costs for both Simplex-Grinnell and its subcontractor to provide Labor and materials to install additional fire alarm devices at the Olympic HS Building A and Pine St CDS portable D.

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Numbers: 83-90500-0-00000-85000-6200-014-2600
• Budget Category: Construction Hard Costs
• DSA #: 03-113343

MEASURE BB FUNDING

• ORIGINAL CONTRACT - Olympic – New Fire Alarm Installation: $405,946.73
• CHANGE ORDER #01: $73,191.29
• CHANGE ORDER #02: $2,919.21
• CHANGE ORDER #03: $22,570.04
• CHANGE ORDER #04: $29,268.60 
• TOTAL CONTRACT: $533,895.87

It is recommended that the Board of Education approve Change Order #05 with Ampco Contracting for the Santa Monica High School – Discovery Building Project – Demolition of Science and Technology Buildings, for: Installing fencing at the Michigan gate; installing an additional sewer manhole in the Science Quad; and disposing of unforeseen mesh reinforced concrete, in the total amount of $57,168.43 for a total contract amount $ 4,730,460.88 with 1-day impact to the schedule.

On May 3, 2018, the Board awarded to Ampco Contracting, the abatement contract for the Science and Technology Buildings as the first phase of the preparation for the construction of the new Discovery Building, in the amount of $3,954,000.00.

The following additional unforeseen conditions were encountered:

• The installation of fencing and gates in the ROW, outside the Michigan gates to provide pedestrian access in a contained environment around the construction area, outside the school’s perimeter fencing. This was to have been included in the construction of the Discovery Building phase, but made more sense to include it in this 1^st phase of the work
• The installation of an additional sewer manhole in the Science Quad at the intersection of the existing sewer line and the new sewer. This allowed for the reopening of the Science quad in August before the completion of the new sewer line, scheduled for 10/12/18, is completed
• The disposal of the unforeseen mesh reinforced concrete, from the entire floor slab of the Technology building. It was expected that the floor slab would be reinforced concrete with regular rebar, which can be separated from concrete rubble, unlike mesh reinforcement.    

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: $3,954,000.00
• CHANGE ORDER #01 - Abatement of Technology Building: $394,063.43
• CHANGE ORDER #02 - Relocation of trees: $36,120.00
• CHANGE ORDER #03 - Relocation of trees: $63,303.02
• CHANGE ORDER #04 - Move trees, electrical breakers and haz waste: $225,806.00
• CHANGE ORDER #05 - New Fencing, Sc Quad sewer MH, Michigan fence: $57,168.43
• TOTAL CONTRACT AMOUNT: $4,730,460.88                   

It is recommended that the Board of Education approve Change Order #03 with Waisman Construction, Inc. for the Webster Elementary School – Safety Project in an amount of $88,331.15 for a total contract amount of $3,401,357.59 and 0 days of schedule impact.

On April 12, 2017, the Santa Monica Malibu Unified School District’s Board of Education

awarded to Waisman Construction, Inc. the construction contract for the Webster Elementary School – Safety Project in the amount of $ 3,207,665.00.

Notice to proceed was given on June 19, 2018. 

The changes for this Change Order #03 include: Credit for the deletion of scope for wrought iron gates; Revision to chain link gates and changes to the hand rail and guard rail at various locations in the new work; Reimbursing cost to the Contractor for District hired material testing lab errors; Provide and install additional work at the North Playfield area per District’s request; Rerouting the gas line to the campus; Demolish and remove off-site existing underground unknown utilities; Rework for curbs at the play structure behind the Boys & Girls Club to meet fall zone requirement for the structure; Compensate Contractor per District agreement to pick up the delta for the Saturday and Sunday overtime work to make portions of work ready before the school opening and other miscellaneous field changes needed to accomplish the new scope of work on the project.

This Change Order No. #03 is necessary to reimburse Waisman Construction for the added cost of Constructing Webster Elementary School – Safety Project contract.

Change Order No. #03 includes a 0 day increase to the contract time and funding is from Program Reserve shortages.

Funding Information

• Budgeted: Yes
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-6200-008-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-118507

MEASURE ES FUNDING

• Original Contract: $3,207,665.00
• Change Order #01: $49,661.54
• Change Order #02: $55,699.90
• Change Order #03: $88,331.15                         
• TOTAL CONTRACT AMOUNT: $3,401,357.59

It is recommended that the Board of Education approve Change Order #03 with Angeles Contractor Inc. for the Webster Elementary School – Window, Paint, Floors & Doors Project for no cost for a total contract amount of $2,693.845.77 and 166 days of no cost time extension. 

On April 24, 2017, the Santa Monica Malibu Unified School District’s Board of Education

awarded to Angeles Contractor Inc. the construction contract for the Webster Elementary School – Windows, Paint, Floors and Doors Project in the amount of $2,690,000.00.

Notice to proceed was given on May 09, 2017.

The changes for this Change Order #03 is for a no cost time extension of 166 days to repair unforeseen termite damage in buildings D and F and reroute unforeseen utilities under the restroom floor slabs in buildings B, D and G, as described in Change Orders 1 and 2 which only reconciled the cost and not the time impact. These unforeseen delays ran concurrent with the Contractors delays, as they were not able to staff the project and coordinate their contract work effectively. The combined effect of these concurrent delays pushed the schedule for the last two buildings A and C to be phased separately during the school year and were only actually completed on 1/29/18.

This Change Order No. 03 is necessary to reconcile the contract time Angeles Contractor Inc. in order to complete the construction of Webster Elementary School - Windows, Paint, Floors and Doors Project contract.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5640-008-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-117627

MEASURE ES FUNDING

• Original Contract: $2,690,000.00
• Change Order #01: $68,061.05
• Change Order #02: ($64,215.28)
• Change Order #03: $0.00                                  
• TOTAL CONTRACT AMOUNT: $2,693,845.77

It is recommended that the Board of Education approve Contract Amendment #04 with Rachlin Partners for additional architectural and engineering services for McKinley Elementary School -Window, Paint, Floors & Doors Project and HVAC Project in an amount not to exceed $10,540.00 for a total contract amount of $637,645.00. 

Rachlin Partners are providing architectural design services for the Windows Paint, Floors, Doors and HVAC project at McKinley ES. They have been asked to provide schematic drawings and a cost estimate to determine the feasibility of requested revisions as follows:

To convert the existing school library to science classroom. Classroom to accommodate 32 students with flexible furniture, mobile teaching station, casework and 3 sinks and connection to outdoor area.

To convert the existing kindergarten classroom into library including providing a covered outdoor seating area and link to the interior space.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-004-2600
• Budget Category: Soft Costs/Design Services/Architects

MEASURE ES FUNDING:

• Original Agreement: $347,500.00
• Contract Amendment #1 – HVAC & ADA Adds: $241,200.00
• Contract Amendment #2 – survey & air balance: $25,685.00
• Contract Amendment #3 – additional design services $12,720.00
• Contract Amendment #4 – additional design services $10,540.00 
• Total Contract Amount: $637,645.00

It is recommended that the Board of Education approve Contract Amendment #60 with HMC Architects to include the cost of additional architectural and engineering design services related to two items. The cost of this amendment is $204,607.00 for a total contract amount of $9,718,642.50.

Contract Amendment #60 will cover the cost of additional architectural and engineering design services related to two items:

• Item #1 includes architectural construction administration services related to changes in the phasing and scheduling of the project as well as a supplement to the staffing levels at the site designed to expedite processing of design related issues that arise during construction.
• Item #2 includes design services related to the replacement of the scoreboard at the Malibu High School Football Field and associated ADA accessibility improvements. The cost of this item is $20,800.00.

The total cost of this contract amendment is $204,607.00

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-5802-008-2600
• Budget Category: Soft Costs \ Design Services \ Architects

MEASURE BB:

• ORIGINAL CONTRACT AMOUNT - MMHS, Prog./Schematic Design: $961,327
• CONTRACT AMENDMENT #1 - Cabrillo, SDC-IS: $87,995
• CONTRACT AMENDMENT #2 - MMHS, FF&E Standards: $92,400
• CONTRACT AMENDMENT #3 - MMHS, DD/CD/CA: $3,562,894
• CONTRACT AMENDMENT #4 - Pt. Dume/Webster Safety: $157,588
• CONTRACT AMENDMENT #5 - MMHS, Public Meetings/EIR: $25,144
• CONTRACT AMENDMENT #6 - Cabrillo, Safety Project: $10,304
• CONTRACT AMENDMENT #7 - Webster, Parking Safety Project: $62,344
• CONTRACT AMENDMENT #8 - Cabrillo, Septic Study: $21,647
• CONTRACT AMENDMENT #9 - MMHS, Right turn lane study: $68,256
• CONTRACT AMENDMENT #10 - MMHS, Fire protection: $25,991
• CONTRACT AMENDMENT #11 - MMHS, Field renderings: $8,046
• CONTRACT AMENDMENT #12 - MMHS, Wastewater study: $62,037
• CONTRACT AMENDMENT #13 - MMHS, Electrical: $34,428
• CONTRACT AMENDMENT #14 - MMHS, EIR, Traffic, Parking: $372,321
• CONTRACT AMENDMENT #15 - Webster Fire alarm: $9,090
• CONTRACT AMENDMENT #16 - MMHS, Additional Scope: $228,405
• CONTRACT AMENDMENT #17 - Malibu, Parking Lot “A”: $57,340
• CONTRACT AMENDMENT #18 - Cabrillo, Additional scope: $9,690
• CONTRACT AMENDMENT #19 - OWTS, Webster: $57,330
• CONTRACT AMENDMENT #20 - OWTS, Pt. Dume: $57,330.00
• CONTRACT AMENDMENT #21 - MMHS, OWTS Const. Doc’s & CA: $245,375.00
• CONTRACT AMENDMENT #22 - Point Dume, Struct. invest. & design: $19,840.00
• CONTRACT AMENDMENT #23 - MMHS, CDP Exempt. and Waivers: $12,520.00
• CONTRACT AMENDMENT #24 - Cabrillo, DSA submittal Fencing: $3,700.00
• CONTRACT AMENDMENT #25 - MMHS, FA into sep. DSA & Bid Pkg: $69,210.00
• CONTRACT AMENDMENT #26 - MMHS Fence/Gates, Erosion Control: $83,090.00
• CONTRACT AMENDMENT #27 - Cabrillo, Fencing & gate revisions: $7,065.00
• CONTRACT AMENDMENT #28 - Webster, Parking and Drop-Off: $73,280.00
• CONTRACT AMENDMENT #29 - Malibu, Campus Improvement: $8,000.00
• CONTRACT AMENDMENT #30 - MMHS, EIR lighting study: $4,500.00
• CONTRACT AMENDMENT #32 - MMHS, RWQCB, WDRs: $6,200.00
• CONTRACT AMENDMENT #33 - MMHS HS, Fire Alarm, FCD: $7,315.00
• CONTRACT AMENDMENT #34 - MMHSHS, SWPPP: $5,800.00
• CONTRACT AMENDMENT #36 - MMHS, CDP, Hearing, redesign: $350,000.00
• CONTRACT AMENDMENT #37 - MMHS, Redesign, OWTS Redesign: $444,444.00
• CONTRACT AMENDMENT #38 - MMHS, Pkg Lot Photo Renderings: $44,345.00
• CONTRACT AMENDMENT #39 - MMHS, Wharf and Pkg Lot E Design: $496,000.00
• CONTRACT AMENDMENT #40 - MMHS, Pkg lot/ESHA Light Meter: $14,000.00
• CONTRACT AMENDMENT #41 - MMHS, Bldg E: $193,097.00
• CONTRACT AMENDMENT #42 - MMHS Building E Replacement: $108,500.00
• CONTRACT AMENDMENT #43 - MMHS Building E Exterior Upgrades: $88,454.00
• CONTRACT AMENDMENT #44 - MMHS Native Tree Monitoring Rpt.: $4,500.00
• CONTRACT AMENDMENT #45 - MMHS SWPPP & Waste Water: $158,764.00
• CONTRACT AMENDMENT #46 - MMHS Air Cond. & MDF Mig. Plan: $183,700.00
• CONTRACT AMENDMENT #47 - MMHS Feasibility Std and CDP App: $58,350.00
• CONTRACT AMENDMENT #48 - MMHS Growthpoint Renderings: $6,187.00
• CONTRACT AMENDMENT #49 - MMHS Design Updates and Bid Sets: $462,801.00
• CONTRACT AMENDMENT #50 - MMHS Peer Review - Outdoor Lights: $5,036.50.00
• CONTRACT AMENDMENT #51 - MMHS Traffic Control: $18,510.00
• CONTRACT AMENDMENT #52 - Webster Drop Off /Parking Lot Update: $170,290.00
• CONTRACT AMENDMENT #53 – MMHS Reimbursables: $25,000.00
• CONTRACT AMENDMENT #54 – Webster Elec Reloc and Lighting Conduit: $17,375.00
• CONTRACT AMENDMENT #55 – MMHS IT Office, Onsite Soil Study, Fire Lane: $44,985.00
• CONTRACT AMENDMENT #56 – MMHS Off-Site Permit Requirements: $31,075.00
• CONTRACT AMENDMENT #57 – Webster Hydrology and Rebidding: $20,500.00
• CONTRACT AMENDMENT #58 – Webster CCD to extend AC playground: $7,490.00
• CONTRACT AMENDMENT #59 – MMHS Fiber Optic Infrastructure: $42,830.00
• CONTRACT AMENDMENT #60 – MMHS Extended CA and Scoreboard Replacement: $204,607.00
• TOTAL CONTRACT AMOUNT: $9,718,642.50         

Malibu Stadium Lighting:

• CONTRACT AMENDMENT #31 - MMHS, Stdm Lights, Architect Svcs.: $56,260.00
• CONTRACT AMENDMENT #35 - MMHS, Stdm Lights, Architect Svcs.: $12,795.00
• TOTAL AMOUNT: $69,055.00

This CA will be funded from Program Reserve Shortages.

It is recommended that the Board of Education award an agreement for FF&E Design Services to Pacific Office Interiors (POI) for Malibu Middle & High School – Campus Improvements Project in an amount not to exceed $8,840.00.

The District requested a proposal from Pacific Office Interiors (POI) to provide the FF&E design services as they are not part of HMC’s Architectural contract. POI’s proposed price for this work is $8,840.00. POI will provide the FF&E design services which will include programming, product specification and selection, and layout space planning services at all phases of design as noted below for the Administration and Library buildings:

• Program Verification / Schematic Design Phase – 35 hours
• Design Development Phase – 20 hours
• Documentation Phase – 12 hours
• Contract Administration Phase – 14 hours
• Change Management – 23 hours

POI will bill $85.00 per hour for the services requested and has estimated 104 hours of service in the proposal provided.

It is recommended that Pacific Office Interiors (POI) be awarded an agreement for the services noted in an amount not to exceed $8,840.00.

Funding Information

• Budgeted: Yes
• Fund: 83-90500-0-00000-85000-5802-010-2600
• Source: Measure BB
• Budget Category: Professional Services

It is recommended that the Board of Education approve Contract Amendment #01 with Cumming Corporation for consulting services for the Districtwide Plan for Sustainability in an amount not to exceed $16,900.00, for a total contract amount of $96,530.00. 

Cumming Corporation has been requested to provide additional information, a reporting tool and data collection for the plan to ensure community members, students and staff are invited to participate in the first draft review of the plan through study sessions and town hall presentations for an amount not to exceed $16,900.00.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90100-0-00000-85000-5802-050-2600 ($8450.00 - ES); 01-00000-0-00000-81100-5802-061-2602 ($8450.00 - General Fund)

MEASURE ES FUNDING:

• ORIGINAL CONTRACT: $79,630.00
• CA #01 - Districtwide – Additional consulting services: $16,900.00
• TOTAL CONTRACT AMOUNT: $96,530.00

It is recommended that the Board of Education accept as completed all construction under the contract issued to Angeles Contractor, Inc. for the Lincoln Middle School Field Replacement Project (DSA 03-117787) with a final contract amount of $4,048,702.23.

At the June 29, 2017, Santa Monica Malibu Unified School District Board of Education Meeting, the contract for the Lincoln Middle School Field Replacement Project was awarded to Angeles Contractor, Inc. in the amount of $4,092,000.00.  Three change orders, totaling a net credit of $43,297.77, were subsequently approved and decreased the contract amount to $4,048,702.23. 

All scope of work items have now been completed.  On April 30, 2018, a Certificate of Substantial Completion was issued to Angeles Contractor, Inc.  A punch list specifying items to be corrected and/or documents to be submitted within 30 days of Substantial Completion was provided to the Contractor.  All items listed on the punch list have been completed and documents submitted.  In compliance with statutory requirements, a Notice of Completion has been filed with the County of Los Angeles.

• Budgeted: Yes
• Fund: 85
• Source: Measure BB
• Account Number: 85-90908-0-00000-85000-6200-012-2600
• Budget Category: Hard Costs/Construction
• DSA #: 03-116118

It is recommended that the Board of Education accept as completed all work as applicable to Webster Elementary School – Window, Paint, Floors & Doors Project to Angeles Contractor Inc. with a final contract amount of $2,693,845.77.

On April 20, 2017, the Board of Education awarded to Angeles Contractor Inc. the contract for the Webster Elementary School – Window, Paint, Floors & Doors Project in the amount of $2,690,000.00. Change Orders to the amount of $3,845.77 were required to address unforeseen site conditions and District directed changes.

In order to facilitate the release of final payment, a Notice of Completion must be filed 35 days after Substantial Completion with the County of Los Angeles pending approval by the Board of Education.

Final total contract amount was $2,693,845.77. The contract duration was 233 days.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5640-008-2600
• Budget Category: Construction
  

It is recommended that the Board of Education approve the attached certificated appointments, separations, and assignments.

Unless otherwise noted, all items are included in the 2018-2019 approved budget

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified.

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the Board of Education approve an increase in FTEs (2.125 FTE), as indicated below in order to meet IEP requirements and student needs for the 2018-2019 school year.

The 2018-2019 budget will be adjusted $103,474 for salary and benefits.

• ParaEducator 1: new position/6 hours (0.75 FTE) - Franklin Elementary
• ParaEducator 1: new position/5 hours (0.625 FTE) - McKinley Elementary
• ParaEducator 1: new position/4 hours (0.50 FTE) - CDS/After-School
• ParaEducator 1: from 5 hours(0.625 FTE) to 6 hours(0.75 FTE) - Muir Elementary
• ParaEducator 2: from 6.6 hours(0.825 FTE) to 7.6 hours (0.95 FTE) - Cabrillo Elementary

In an effort to support the Board of Education's focus on the integration of the Social Justice standards and bringing cultural relevance across all content areas, the VAPA Coordinator has been working with Dr. Mora and the district’s music teachers to introduce a new Mariachi music program to SMMUSD.  Staff will share an outline of the three-year strategic plan to roll out the Mariachi program at Edison Language Academy, John Adams Middle School, and Santa Monica High School.

Educational Services and site staff have prepared program updates and proposed next steps for the board to consider.

Staff anticipates that this item will require a total of 30 minutes with 15 minutes for the staff report and 15 minutes for board member questions/comments.

It is recommended that the Board of Education approve the Master Agreement between the Shark Fund and the Santa Monica-Malibu Unified School District (SMMUSD). 

On June 28, 2018, the board revised BP and AR 3290 – Acceptance of Gifts to separate fundraising vehicles for Malibu and for Santa Monica schools. 

As a result of this separation, the Malibu High School Shark Fund began the necessary process to obtain a master agreement with SMMUSD to be the Malibu schools fundraising entity. The Shark Fund submitted an amendment to the Articles of Incorporation with the Secretary of State on September 18, 2018.  The Secretary of State’s office processed the document on September 27, 2018. 

The master agreement with the newly renamed Santa Monica Education Foundation and SMMUSD to fund Santa Monica schools was amended on July 19, 2018. 

 The master agreement with The Shark Fund will be attached prior to the board meeting.

It is recommended that the Board of Education hold a public hearing regarding the negotiation proposals for the Santa Monica-Malibu Unified School District (SMMUSD) and the Santa Monica-Malibu Classroom Teachers' Association (SMMCTA).

This item allows members of the public to comment on the Articles that have been opened by SMMUSD and SMMCTA for successor negotiations of the current Collective Bargaining Agreement.  The proposals from SMMCTA and SMMSUD are located under Information in this agenda.

To comply with BP 5145.10 Disability Harassment this item is to come before the Board as an information item each quarter. This report includes reports from July 1, 2018 – September 30, 2018 (1^st Quarter).

Quarter covered by this report:

• 1^st     Quarter - July 1 to September 30 (Reporting in October)
• 2^nd     Quarter - October 1 to December 31 (Reporting in January)
• 3^rd      Quarter - January 1 to March 31 (Reporting in April)
• 4^th      Quarter - April 1 to June 30 (Reporting in July)

Reports:

• No reports were filed during the quarter indicated.
• Reports were filed at the schools or district offices listed in the report

To comply with BP 5145.9 - Hate-Motivated Behavior, this item is to come before the Board as an information item each quarter.  This report includes reports from July 1, 2018 – September 30, 2018 (1^st Quarter).

Quarter covered by this report:

• 1^st     Quarter - July 1 to September 30 (Reporting in October)
• 2^nd     Quarter - October 1 to December 31 (Reporting in January)
• 3^rd      Quarter - January 1 to March 31 (Reporting in April)
• 4^th      Quarter - April 1 to June 30 (Reporting in July)

Reports:

• No reports were filed during the quarter indicated.
• Reports were filed at the schools or district offices listed in the report

This is to inform the Board of Education that the District intends to open successor negotiations with the Santa Monica-Malibu Classroom Teachers' Association (SMMCTA) per Article XXXVI of the existing Collective Bargaining Agreement.

The Rodda Act requires parties negotiations a collective bargaining agreement to give public notice of their proposals at a public meeting.  By "sunshining" proposals in this fashion, SMMUSD is announcing their intent to negotiate.

The District proposal is attached.  SMMCTA's public notice of its proposals is the following item.  The public will have an opportunity to comment on SMMCTA and the District's proposals at the public hearing listed under Major Action Items in this agenda.

This is to inform the Board of Education that the Santa Monica-Malibu Classroom Teachers' Association (SMMCTA) intends to open successor negotiations with the District (SMMUSD), per Article XXXVI of the existing Collective Bargaining Agreement.

The Rodda Act requires parties negotiating a collective bargaining agreement to give public notice of their proposals at a public meeting.  By "sunshining" proposals in this fashion, SMMCTA is announcing their intent to negotiate.

SMMCTA's proposal is attached.  The District's public notice of its proposal is the previous item.  The public will have the opportunity to comment on SMMCTA and the District's proposals at the public hearing listed under Major Action Items in this agenda.

This meeting will adjourn to a regular meeting scheduled for Thursday, November 1, 2018, at 5:30 p.m. in the Malibu City Council Chambers: 23825 Stuart Ranch Road, Malibu, CA.