• Name of Case: America Unites for Kids vs. Lyon (C.D. Ca. Sept., 2016), now on appeal to the U.S. Court of Appeals for the Ninth Circuit, America Unites for Kids v. Rousseau, No. 16-56390
  

• Name of Case: Gina de Baca and Vivian Mahl vs. Santa Monica-Malibu Unified School District; California Superior Court Case No. BC 674932

• 1 case 
• DN-1010-17/18 (Special Education)
• DN-1011-17/18 (Special Education)

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SMMCTA

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SEIU

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SMMASA

It is recommended that the Board of Education approve the November 1, 2018, regular meeting agenda.  

It is recommended that the Board of Education approve the October 18, 2018, regular meeting minutes.

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. 

• Contractor: Duryea and Associates
• Dates: 05/28/18 – 10/31/18
• Account not to exceed: $19,500.00
• Description: School Facilities Improvement Districts SFID #1 and #2 Mapping
• Site: Business Services
• Funding: 01-00000-0-00000-73000-5802-050-1500

• Contractor: Robert Gilliam, The Artist Collective
• Dates: 11/19/18-12/21/18
• Amount not to exceed: $800.00
• Description: Provide 8 student dance workshops for 2 classrooms, grades 5 & 6
• Site: SMASH
• Funding: 01-90810-0-17000-10000-5802-009-4090

• Contractor: The Broad Stage
• Dates: 11/09/18
• Amount not to exceed: $2,500.00
• Description: Support of the The Broad Stage’s presentation of The Diary of Anne Frank on Friday, November 9, 2018 at Barnum Hall on Santa Monica HS.
• Site: Superintendent’s Office
• Funding: 01-00000-0-00000-71500-5802-020-1200

• Contractor: CSI: California School Inspections, LLC
• Dates: 10/10/18 – 06/30/19
• Amount not to exceed: $9,000.00
• Description: Facility Inspection Tool (FIT) reports
• Site: Business Services
• Funding: 01-00000-0-00000-73000-5802-050-1500

• Contractor: Buck Institute for Education
• Dates: 11/26/18-11/28/18
• Amount not to exceed: $12,000.00
• Description: The BIE will present a 3-day training on "Project-Based Learning 101" for 35 SMMUSD teachers/staff on November 26-28.  The training is part of the district's professional development strategy to build up project-based learning efforts throughout the district.
• Site: Educational Services
• Funding: 01-00000-0-19210-10000-5802-030-1300

• Contractor: Malibu Wellness Center-Boys & Girls Club, Malibu
• Dates: 07/01/18-06/30/19
• Amount not to exceed: $20,000.00 ($100.00/hour)
• Description: To cover supervision of 2 mental health interns, providing 30 hours/week of direct service to students at Malibu pathway schools.
• Site: Student Services           
• Funding: 01-00030-0-11100-10000-5802-030-1501

These contracts are included in the 2018-19 budget. 

It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2018-2019 school year.  

• School: Santa Monica High School
• Grade: 9^th 12^th
• # of Students: 20
• Destination: Newport Beach, CA
• Dates: 11/17/18–11/18/18
• Principal/Teacher: A.Shelton/A.Chapman
• Cost & Funding Source: $185.00 per student / Fundraising & parent donations
• Subject: Social Studies
• Purpose: Junior State of America (JSA) fall State convention

No child will be denied due to financial hardship. 

It is recommended that the Board of Education approve for Child Development Services (CDS) to submit the FY 2019-20 Continued Funding Application with the California Department of Education for the purpose of providing subsidized services to eligible families with children in the infant, preschool, and school-age before-and-after school programs. 

Management Bulletin (MB 18-08) offers existing California Department of Education contractors the opportunity to request continued funding for FY 2019-2020.  Failure to respond within the timelines specified in the continued funding application request shall constitute notification to the Child Development Division of the contractor’s intent to discontinue services at the end of the current contract period.”  

It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms.

The average cost for substitute teachers is $183/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.

It is recommended that the Board of Education approve the attached Special Education contracts for fiscal year 2018/2019.

According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non-public, non-sectarian school, the individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement.

 The recommendations for these severely handicapped students are made by the District IEP Teams in accordance with State and Federal laws.  The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available.  Funding to come from a SELPA-wide non-public school/non-public agency reserve account.

 It is recommended that the Board of Education approve the attached Purchase Order and Changed Purchase Orders from October 9, 2018, through October 26, 2018, for fiscal / 19. 

It is recommended that the Board of Education accept, with gratitude, checks totaling $65,608.50 presented to the Santa Monica-Malibu Unified School District.

It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2018-2019 income and appropriations by $65,608.50 as described on the attached listing.

This report details only cash gifts.  It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s.  Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource.  A final report that compiles all gift and PTA contributions is prepared and available annually.

COMMENT:   The value of all non-cash gifts has been determined by the donors.

 NOTE:  The list of gifts is available on the District’s website, www.smmusd.org.

It is recommended that the Board of Education award a contract for districtwide irrigation controller upgrade, Bid #19.02, to Pierre Landscape, in an amount not to exceed $302,191 plus an additional 10% contingency to cover unforeseen scope and risk of #30,219.10, for a total of $332,410.10.

The irrigation systems throughout the district are outdated and inefficient, and thus waste water.  The district needs to upgrade to a modern controller system that will help control water waste and that can be monitored through software that regulates all the controllers remotely via a secure web application.  This will help reduce the district’s water usage, wherein an expected 20% savings is expected.  The City of Santa Monica has agreed to fund the project via a Memorandum of Understanding (MOU).

Funding Information:

• Budgeted: Yes
• Fund: 01
• Source: City of Santa Monica
• Account Number: 01-91230-0-00000-82000-5890-065-2604

The district received three (3) proposals for Bid# 19.02:

• Aramexx Construction: $593,144.51
• Marina Landscape: $472,700.00
• Pierre Landscape: $302,191.00

The work is to be scheduled to start during winter break 2018 to minimize any impact to the districtwide school operations.

It is recommended that the Board of Education approve Change Order #06 with Ampco Contracting for Santa Monica High School – Demolition of Science and Technology Buildings for the installation of fence screening at the Michigan gate main entrance to the campus in an amount not to exceed $6,457.95 for a total contract amount of $4,736,918.83 with 0-days impact to the schedule.

On May 3, 2018, the Board awarded to Ampco Contracting, the abatement contract for the Science and Technology Buildings as the first phase of the preparation for the construction of the new Discovery Building, in the amount of $3,954,000.00.

It was decided to install printed privacy screening on the new 8-foot high construction fencing and gates, in the ROW, outside the Michigan gates. This was done for privacy and to enhance the appearance at the school entrance as the fencing at that location will remain in place for the duration of the construction of the Discovery Building structure.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT -  $3,954,000.00
• CHANGE ORDER #01 - Abatement of Technology Building: $394,063.43
• CHANGE ORDER #02 - Relocation of trees: $36,120.00
• CHANGE ORDER #03 - Relocation of trees: $63,303.02
• CHANGE ORDER #04 - Move trees, electrical breakers and haz waste: $225,806.00
• CHANGE ORDER #05 - New Fencing, Sc Quad sewer MH, Michigan fence: $57,168.43
• CHANGE ORDER #06 - Privacy Fence Screening at Michigan fence: $6,457.95 
• TOTAL CONTRACT AMOUNT: $ 4,736,918.83      

It is recommended that the Board of Education approve Change Order #01 with Ampco Contracting for the Santa Monica High School – Discovery Building Project - Olympic Spur, for working around a Spectrum owned fiber communications cable, in the total amount of $16,006.90 for a total contract amount $2,013,006.90 with 0-days impact to the schedule. 

On June 28, 2018, the Board awarded to Ampco Contracting, the Olympic Spur Project, in the amount of $1,997,000.00.

During the demolition phase of the contract, a public utility was identified, which runs through the middle of the project, very close to the footing for the new building. The utility has nothing to do with the campus. It was decided in conjunction with Spectrum that the facility would be exposed and moved as far as is practical to allow for construction to continue while Spectrum goes through the process of relocating the service off the campus. This also required hand demolition of footings in the immediate area so as not to damage the conduit. The total cost for the work associated with this is $16,006.90.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT -  $1,997,000.00
• CHANGE ORDER #01 - Hand work around fiber optic facility: $16,006.90
• TOTAL CONTRACT AMOUNT: $2,013,006.90

It is recommended that the Board of Education approve Change Order #11 with Byrom-Davey, Inc. for the Santa Monica High School – Sealy Field Improvements Project, a credit in the amount of ($28,571.54) for a total contract amount $2,190,665.94.

On April 20, 2017, the Board awarded to Byrom-Davey, Inc. the construction contract for the Santa Monica High School Sealy Field in the amount of $1,442,121.00.  

During construction a number of modifications and additions to the project work were performed due to unforeseen conditions, changed scope and additional scope of work. 

A final settlement with the electrical subcontractor resulted in a savings of ($28,571.54) which reduced the final contract value from $ 2,219,237.48 to $2,190,665.94. The contract is now complete. 

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-118615

MEASURE ES FUNDING

• Original Contract: $1,442,121.00
• Change Order #01: $187,539.00
• Change Order #02: $4,938.75
• Change Order #03: $140,455.00 $140,454.89
• Change Order #04: $113,122.02
• Change Order #05: $32,644.81 $32,640.93
• Change Order #06: $143,040.00
• Change Order #07: $22,798.09
• Change Order #08: $46,988.07
• Change Order #09: $82,881.00
• Change Order #10: $2,713.73
• Change Order #11: ($28,571.54)          
• Total Contract amount: $2,190,665.94

It is recommended that the Board of Education approve Change Order #01 with The Nazerian Group for the Point Dume Elementary School – Window, Paint, Floors & Doors Project and HVAC & Fire Alarm Project in an amount of $207,891.06 for a total contract amount of $ 3,541,014.06 and 0 days of schedule impact. 

On March 01, 2018, the Board of Education awarded The Nazerian Group the construction contract for the Point Dume Elementary School – Window, Paint, Floors & Doors Project and HVAC & Fire Alarm Project in the amount of $3,333,123.00. Notice to proceed was given on March 21, 2018.

The changes for this Change Order #01 include: Perform PCB abatement in room B142 next to Library in building B, per the HAZMAT consultant report and per EPA requirements; remove trees to create room for the relocated HVAC condensing pad next to the playground and provide geological study and install new seepage pits to complete the required repairs of the campus septic system during the summer of 2018.

Change Order No. #01 includes a 0 day increase to the contract time and funding is from Measure ES Malibu allocation.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-6200-019-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-118307

MEASURE ES FUNDING

• Original Contract: $3,333,123.00
• Change Order #01 – PCB abatement: $207,891.06
• TOTAL CONTRACT AMOUNT: $3,541,014.06

It is recommended that the Board of Education award an agreement to Sandy Pringle Associates Inspection Consultants to provide inspection services for John Adams Middle School – HVAC and Fire Alarm Project in an amount not to exceed $122,536.96.

Sandy Pringle Associates Inspection Consultants proposal was reviewed and confirmed to move forward with performing the inspection services at John Adams Middle School – HVAC and Fire Alarm Project. It is recommended that Sandy Pringle Associates Inspection Consultants be awarded an agreement based on their proposal and pricing of $84.16/hour for an amount not to exceed $122,536.96.

Funding Information

• Budgeted: Yes
• Fund: 85-90906-0-00000-85000-5802-011-2600
• Source: Measure ES
• Budget Category: Soft Costs / Testing & Inspection / Materials Lab

It is recommended that the Board of Education approve Contract Amendment #30 with Alta Environmental to provide professional services for environmental testing for Cabrillo Elementary School – Window, Paint, Floors & Doors Project in an amount not to exceed $6,897.00 for a total contract amount of $1,672,751.42.

Alta Environmental will provide door bulk sampling of caulking and analysis of PCBs for 28 doors in Buildings A (14 doors), E (5 doors), and F (9 doors) at Cabrillo Elementary school for the Door Replacement Project.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90905-0-00000-85000-5802-017-2600
• Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring

MEASURE ES & BB FUNDING:

• ORIGINAL CONTRACT - Juan Cabrillo ES, Grant ES & Will Rogers ES: $96,492.45
• CA #01 - Juan Cabrillo ES Project – WPF&D: $893.30
• CA #02 - Various Schools – WPF&D: $50,000.00
• CA #03 - Grant ES – Windows Project – WPF&D: $12,648.80
• CA #04 - Webster, Roosevelt – WPF&D: $6,882.34
• CA #05 - WRES, WES, & RES & Malibu HS–WPF&D: $79,329.00
• CA #06 - GES, MMH FIG&D, RES, WES & WRES–WPF&D: $335,861.87
• CA #07 - SAMOHI – Ph.1 & Ph.2: $9,086.90
• CA #08 - Franklin & Pt. Dume – HVAC: $25,287.40
• CA #09 - Franklin & Pt. Dume – WFP: $25,287.40    Duplicate to CA#08
• CA #10 - LMS – Athletic Field: $40,673.00
• CA #11 - Samohi, Phase 1 & 2: $51,208.10
• CA #12 – Webster & Will Rogers WPFD: $27,443.90
• CA #13 – MMHS FIG&D WPFD: $7,169.95
• CA #14 – Building D WPFD ACM/A&L Abatement Plan & PCB Sampling: $14,875.80
• CA #15 – Building D WPFD Add Step-Out Sampling and Abatement Plan: $41,896.70
• CA #16 – Bldg ABC Demo Survey, Sampling, Abatement Plan & Monitoring (BB): $45,986.60
• CA #17 – FES, McKES, PDES & JAMS - ACM, LBP & PCBs survey & work plan: $156,364.90
• CA #18 – MMHS FIG&D, H & J WPFD – ACM, LBP & PCBs survey & work plan: $269,052.86
• CA #19 – Roosevelt ES – ACM ceiling survey & work plan: $2,223.96
• CA #20 – Samohi – Monitoring: $24,532.75
• CA #21 – Samohi – Abatement Survey: $33,439.60
• CA #22 – MMHS – Hazard. Mat. Consult.: $50,000.00
• CA #23 - Franklin & Pt. Dume – WFP and HVAC: $146,928.50
• CA #24 – JAMS – PAC ACM & LBP Building J: $16,073.50
• CA #25 – JAMS and McKinley ES – WFPD: $35,153.25
• CA #26 – Samohi – oversight/Monitoring – Technology: $21,215.85
• CA #27 – Samohi – oversight/Monitoring – Demo: $13,800.00
• CA #28 – Samohi – UST disposal – Auto Shop: $39,012.36
• CA #29 – Will Rogers ES – Added Abatement monitoring $12,320.78
• CA #30 – Cabrillo ES – Sampling and analysis Cabrillo Doors $6,897.00
• TOTAL CONTRACT AMOUNT: $1,672,751.42

It is recommended that the Board of Education award a contract for Malibu Middle & High School – Campus Modernization Project to install synthetic turf adjacent to the basketball courts and adjacent to Building H (Theater) with EasyTurf, Inc. in an amount not to exceed $95,546.69. 

The construction of campus improvements at MMHS has impacted several outdoor areas that the middle and high school students formerly used to congregate during breaks between classes. The Malibu FDAC suggested to FIP staff that there were not enough outdoor spaces available to students during construction and that other areas should be improved to address this issue.

FIP staff has identified two areas that can be improved for this purpose. The first area to be improved is between the outdoor basketball courts and the slope up to the track and field. This area is proposed to be improved by installing Easy Turf Premium Synthetic Turf and 5 medium size shade trees. The second area to be improved is between Building H (Theater) and the sidewalk on Morning View Drive. This area will be improved by installing Easy Turf Premium Synthetic Turf.

The District will contract for the procurement and installation of the artificial turf surface in accordance with EasyTurf, Inc’s., proposals dated July 25, 2018, in the amount of $44,442.15 for Area 1 and October 1, 2018, in the amount of $51,104.54 for Area 2 per the CMAS contract No: 4-13-78-0068A, GSA Schedule No: GS-03F-0117Y, with an expiration of 8/13/2022, the use of which was authorized by the Board during the October 5, 2017, meeting.                               

It is recommended that the Board of Education award a contract in the amount of $95,546.69.

Funding from Program Reserve Shortfall.

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-6200-010-2600
• Budget Category: Building and Building Improvement

It is recommended that the Board of Education award Project Assignment #02 to Cumming Corporation to provide Construction Management Consulting Services for John Adams Middle School – HVAC and Fire Alarm Projects in an amount not to exceed $163,200.00 for a total contract amount of $325,200.00.

On March 15, 2018, the Board of Education approved the issuance of Project Assignment 01 for Construction Management services to Cumming Corporation at John Adams Middle School –Field Replacement and Performing Arts Center project, in the amount of $162,000.00.

The District requested a proposal from Cumming Corporation on September 03, 2018, to extend the Construction Management Consulting services from October 15, 2018, to April 30, 2019, for John Adams Middle School - HVAC and Fire Alarm Project. Cumming submitted a proposal on October 09, 2018 in the amount of $163,200.00 based upon hourly billing rates for the services required throughout the expected duration of the work.

John Adams Middle School - HVAC and Fire Alarm has been bid out and is in award. Cumming will provide the Construction Management services during the construction of this project.

It is recommended that Cumming Corporation be awarded a project assignment in an amount not to exceed $163,200.00.

Funding Information

• Budgeted: Yes
• Fund: 86
• Source: Measure ES
• Account Number: 86-90906-0-00000-85000-5802-011-2600
• Budget Category: Professional Services

MEASURE ES FUNDING:

• Master Services Agreement Awarded:  04/20/2017
• ORIGINAL PA #01 - JAMS – Gym and Field: $162,000.00
• PA #02 - JAMS – HVAC & FA Project: $163,200.00
• TOTAL CONTRACT AMOUNT: $325,200.00

It is recommended that the Board of Education award project assignment #3 to dsk Architects to provide Architectural Design Services for Washington Child Development Center – Window, Paint, Floors & Doors Project, HVAC & Fire Alarm Project in an amount not to exceed $7,275.00 for a total contract amount of $167,040.00. 

Additional architectural and engineering fees are required for structural engineering in order to relocate existing bearing walls in the kitchen area to allow for new restrooms required by DSA at the Washington West CDS campus. 

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES  
• Account Number: 85-90905-0-00000-85000-5802-070-2600
• Description: Architectural Design Services

MEASURE ES FUNDING: 

• Project Assignment #1 – Washington West $88,685.00
• Project Assignment #2 – Washington West $71,080.00
• Project Assignment #3 – Washington West $  7,275.00
• TOTAL CONTRACT AMOUNT $167,040.00

It is recommended that the Board of Education approve Contract Amendment #31 with Alta Environmental to provide professional services for ACM and LBP abatement monitoring services for John Adams Middle School – HVAC and Fire Alarm Project in an amount not to exceed $60,039.00 for a total contract amount of $1,732,790.42.

Alta Environmental have been requested to perform Asbestos and Lead abatement monitoring and clearance services during the construction of the John Adams Middle School – HVAC and Fire Alarm project.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90906-0-00000-85000-5802-011-2600
• Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring

MEASURE ES & BB FUNDING:

• ORIGINAL CONTRACT - Juan Cabrillo ES, Grant ES & Will Rogers ES: $96,492.45
• CA #01 - Juan Cabrillo ES Project – WPF&D: $893.30
• CA #02 - Various Schools – WPF&D: $50,000.00
• CA #03 - Grant ES – Windows Project – WPF&D: $12,648.80
• CA #04 - Webster, Roosevelt – WPF&D: $6,882.34
• CA #05 - WRES, WES, & RES & Malibu HS–WPF&D: $79,329.00
• CA #06 - GES, MMH FIG&D, RES, WES & WRES–WPF&D: $335,861.87
• CA #07 - SAMOHI – Ph.1 & Ph.2: $9,086.90
• CA #08 - Franklin & Pt. Dume – HVAC: $25,287.40
• CA #09 - Franklin & Pt. Dume – WFP: $25,287.40    Duplicate to CA#08
• CA #10 - LMS – Athletic Field: $40,673.00
• CA #11 - Samohi, Phase 1 & 2: $51,208.10
• CA #12 – Webster & Will Rogers WPFD: $27,443.90
• CA #13 – MMHS FIG&D WPFD: $7,169.95
• CA #14 – Building D WPFD ACM/A&L Abatement Plan & PCB Sampling: $14,875.80
• CA #15 – Building D WPFD Add Step-Out Sampling and Abatement Plan: $41,896.70
• CA #16 – Bldg ABC Demo Survey, Sampling, Abatement Plan & Monitoring (BB): $45,986.60
• CA #17 – FES, McKES, PDES & JAMS - ACM, LBP & PCBs survey & work plan: $156,364.90
• CA #18 – MMHS FIG&D, H & J WPFD – ACM, LBP & PCBs survey & work plan: $269,052.86
• CA #19 – Roosevelt ES – ACM ceiling survey & work plan: $2,223.96
• CA #20 – Samohi – Monitoring: $24,532.75
• CA #21 – Samohi – Abatement Survey: $33,439.60
• CA #22 – MMHS – Hazard. Mat. Consult.: $50,000.00
• CA #23 - Franklin & Pt. Dume – WFP and HVAC: $146,928.50
• CA #24 – JAMS – PAC ACM & LBP Building J: $16,073.50
• CA #25 – JAMS and McKinley ES – WFPD: $35,153.25
• CA #26 – Samohi – oversight/Monitoring – Technology: $21,215.85
• CA #27 – Samohi – oversight/Monitoring – Demo: $13,800.00
• CA #28 – Samohi – UST disposal – Auto Shop: $39,012.36
• CA #29 – Will Rogers ES – Added Abatement monitoring $12,320.78
• CA #30 – Cabrillo ES – Sampling and analysis Cabrillo Doors $6,897.00
• CA #31 – JAMS – HVAC +FA – ACM and LPB Monitoring $60,039.00
• TOTAL CONTRACT AMOUNT: $1,732,790.42

It is recommended that the Board of Education approve Contract Amendment #25 to Leighton Consulting Inc. for Santa Monica High School – Discovery Building Project - Olympic Spur to provide percolation, geotechnical and materials testing services in an amount not to exceed $9,551.00 for total contract amount of $563,673.00. 

Leighton’s proposal includes the providing supplemental professional infiltration testing services and materials testing required for the project.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering and Material Testing
• DSA #: 03-118774

MEASURE ES FUNDING:

• ORIGINAL CONTRACT AMOUNT - Campus Plan Project: $16,335
• CONTRACT AMENDMENT #01 - Sealy Field & Stairway & Sidewalk: $8,190
• CONTRACT AMENDMENT #02 - Stairway & Sidewalk Geotech and LOR: $12,370
• CONTRACT AMENDMENT #03 - SCP Phs 1&2 Geotechnical Report: $32,722
• CONTRACT AMENDMENT #04 - Stockpile and Tennis Courts: $23,317
• CONTRACT AMENDMENT #05 - Sealy Field Pjt.: $21,039
• CONTRACT AMENDMENT #06 – Lincoln Track and Field: $47,356
• CONTRACT AMENDMENT #07 – Stair and Ramp: $16,740
• CONTRACT AMENDMENT #08 – Sealy Field: $19,410
• CONTRACT AMENDMENT #09 - Business Bld. Stairway welding/Inspect: $2,693
• CONTRACT AMENDMENT #10 – Archeological Assessment for CEQA: $26,202
• CONTRACT AMENDMENT #11 - Samohi New Ph 1 & 2 subter. pkg: $19,168.00
• CONTRACT AMENDMENT #12 – Native American Monitoring Services for CEQA: $5,160.00
• CONTRACT AMENDMENT #13 – Supplemental Earthworks Testing- Sealy Field: $15,280.00
• CONTRACT AMENDMENT #14 – Pico Gate Welding Inspection: $2,813.00
• CONTRACT AMENDMENT #15 – MHS FIG&D WPFD- Geotech, Inspect, Mat. Test Services: $20,937
• CONTRACT AMENDMENT #16 – Samohi Paleo Report – CEQA: $6,000.00
• CONTRACT AMENDMENT #17 – Lincoln Geotech: $20,395.00
• CONTRACT AMENDMENT #18 – Lincoln MS Geotech Added work: $18,441.00
• CONTRACT AMENDMENT #19 – Samohi Discovery Investigation: $61,332.00
• CONTRACT AMENDMENT #20 – Lincoln MS Geotech Added Work: $45,220.00
• CONTRACT AMENDMENT #21 – Olympic Spur Plan Review: $4,250.00
• CONTRACT AMENDMENT #22 – LMS Geotech: $8,384.00
• CONTRACT AMENDMENT #23 – Samohi: Demo and Utility Bldg: $21,305.00
• CONTRACT AMENDMENT #24 – Samohi: Olympic Spur – Materials: $79,063.00
• CONTRACT AMENDMENT #25 – Samohi: Olympic Spur – Perc Tests: $9,551.00
• TOTAL CONTRACT AMOUNT: $563,673.00

It is recommended that the Board of Education approve Contract Amendment #26 to Leighton Consulting Inc. for Santa Monica High School – Interim Repairs and Upgrades Project to provide additional welding inspection services in an amount not to exceed $8,365.00 for total contract amount of $572,038.00.

Leighton’s proposal includes providing supplemental professional inspection services for shop welding, post-installed anchor and pull testing of anchors. These inspection services, requested by the IOR, exceeded the services originally planned.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering and Material Testing
• DSA #: 03-118774

MEASURE ES FUNDING:

• ORIGINAL CONTRACT AMOUNT - Campus Plan Project: $16,335
• CONTRACT AMENDMENT #01 - Sealy Field & Stairway & Sidewalk: $8,190
• CONTRACT AMENDMENT #02 - Stairway & Sidewalk Geotech and LOR: $12,370
• CONTRACT AMENDMENT #03 - SCP Phs 1&2 Geotechnical Report: $32,722
• CONTRACT AMENDMENT #04 - Stockpile and Tennis Courts: $23,317
• CONTRACT AMENDMENT #05 - Sealy Field Pjt.: $21,039
• CONTRACT AMENDMENT #06 – Lincoln Track and Field: $47,356
• CONTRACT AMENDMENT #07 – Stair and Ramp: $16,740
• CONTRACT AMENDMENT #08 – Sealy Field: $19,410
• CONTRACT AMENDMENT #09 - Business Bld. Stairway welding/Inspect: $2,693
• CONTRACT AMENDMENT #10 – Archeological Assessment for CEQA: $26,202
• CONTRACT AMENDMENT #11 - Samohi New Ph 1 & 2 subter. pkg: $19,168.00
• CONTRACT AMENDMENT #12 – Native American Monitoring Services for CEQA: $5,160.00
• CONTRACT AMENDMENT #13 – Supplemental Earthworks Testing- Sealy Field: $15,280.00
• CONTRACT AMENDMENT #14 – Pico Gate Welding Inspection: $2,813.00
• CONTRACT AMENDMENT #15 – MHS FIG&D WPFD- Geotech, Inspect, Mat. Test Services: $20,937
• CONTRACT AMENDMENT #16 – Samohi Paleo Report – CEQA: $6,000.00
• CONTRACT AMENDMENT #17 – Lincoln Geotech: $ 20,395.00
• CONTRACT AMENDMENT #18 – Lincoln MS Geotech Added work: $18,441.00
• CONTRACT AMENDMENT #19 – Samohi Discovery Investigation: $61,332.00
• CONTRACT AMENDMENT #20 – Lincoln MS Geotech Added Work: $45,220.00
• CONTRACT AMENDMENT #21 – Olympic Spur Plan Review: $4,250.00
• CONTRACT AMENDMENT #22 – LMS Geotech: $8,384.00
• CONTRACT AMENDMENT #23 – Samohi: Demo and Utility Bldg: $21,305.00
• CONTRACT AMENDMENT #24 – Samohi: Olympic Spur – Materials: $79,063.00
• CONTRACT AMENDMENT #25 – Samohi: Olympic Spur – Perc Tests: $9,551.00
• CONTRACT AMENDMENT #26 – Samohi: Interim Repairs – Welding Inspect. Services: $8,365.00
• TOTAL CONTRACT AMOUNT: $572,038.00

It is recommended that the Board of Education approve Contract Amendment #17 with dsk Architects to provide additional architectural and engineering design services for Franklin Elementary School – Window, Paint, Floors and Doors Project & HVAC Project and Pt. Dume Elementary School - Window, Paint, Floors and Doors Project in an amount not to exceed $72,900.00 for a total contract amount of $1,333,373.00.

Franklin ES

When the contract with dsk for the WPFD, HVAC and Fire Alarm at Franklin ES was originally awarded, the project was scheduled to be completed during summer 2018 and was not anticipated to extend over two summers and after hours during the school year. Once the design was completed, it was clear that there was a significant amount of work to be accomplished and therefore the project duration was extended to complete at the end of summer 2019.  Dsk has requested additional services to extend work to provide construction administration through August 2019 in the amount of $59,925.00.

Pt. Dume ES

The Pt. Dume ES PFD project has also been extended past the duration awarded in the original contract and requires additional architectural and engineering services for construction administration through November 2018 in the amount of $12,975.00.

Funding Information

• Budget: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90905-0-00000-85000-5802-002-2600 (Franklin) - WPFD& HVAC: $59,925.00; 85-90905-0-00000-85000-5802-019-2600 (Pt. Dume - PFD): $12,975.00
• Budget Category: Soft Costs/AE Design Services 

MEASURE ES FUNDING

• ORIGINAL CONTRACT – Webster – WPF: $192,235.00
• CA #01 – Webster ES – WPF:  $27,470.00
• CA #02 – Webster ES – WPF:  $N/A
• CA #03 – Webster ES – WPF:  $10,000.00
• CA #04 – Webster ES, Pt. Dume ES – PFD addl services:  $34,762.00
• CA #05 – Webster ES – WPFD:  $58,480.00
• CA #06 – Olympic HS – WPFD and HVAC Project:  $379,828.00
• CA #07 – Olympic HS – HVAC Project addl services landscape:  $18,364.00
• CA #08 – Olympic HS – WPFD and HVAC Project Reimbursable Exp:  $18,950.00
• CA #09 – Webster ES – WPF additional services construction mgmt:  $9,555.00
• CA #10 – Olympic HS – WPFD additional design services:  $44,611.00
• CA #11 – Malibu Realignment – Pt. Dume ES Interim Housing:  $66,910.00
• CA #12 – Pt. Dume ES – PFD additional design services:  $26,361.00
• CA #13 – Pt. Dume ES PFD, Franklin ES, WPFD & HVAC addl design services:  $107,139.00
• CA #14 – Pt. Dume ES, Olympic HS – WPFD & HVAC additional design services:  $89,947.00
• CA #15 – Malibu Realignment – Webster ES, Play Yards:  $57,534.00
• CA #16 – Malibu Realignment – Pt. Dume ES Wastewater Treatment: $118,327.00
• CA #17 – Pt. Dume ES PFD, Franklin ES WPFD & HVAC – additional design services $72,900.00
• TOTAL CONTRACT AMOUNT: $1,333,373.00

It is recommended that the Board of Education approve Contract Amendment #05 with Ninyo & Moore for Olympic High School – Window, Paint, Floors & Doors and HVAC Project in an amount not to exceed $68,890.00 for a total contract amount of $290,605.

The monitoring and testing services will include verification of proper certification of workers, implementation of best practices, air testing, laboratory services and similar services required to ensure the safety of the students and staff at the project site. The consultant shall also ensure that all work, transportation and disposal of hazardous materials is done in compliance with state and federal regulations.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-014-2600
• Budget Category: Soft Costs/Materials Lab

MEASURE ES FUNDING:

• ORIGINAL CONTRACT AMOUNT - Olympic – Inspection Services: $55,583
• CONTRACT AMENDMENT #1 - Olympic – Removal Monitoring Services: $72,552
• CONTRACT AMENDMENT #2 - Olympic – Removal Monitoring Services: $31,370
• CONTRACT AMENDMENT #3 - Olympic – Removal Monitoring Services: $8,482
• CONTRACT AMENDMENT #4 - Olympic - Removal Monitoring Services: $53,728
• CONTRACT AMENDMENT #5 - Olympic – Removal Monitoring Services: $68,890
• TOTAL CONTRACT AMOUNT: $290,605

It is recommended that the Board of Education approve Contract Amendment #10 with Heritage Window Coverings Inc. to supply and install interior roller shades at Olympic High School – Window, Paint, Floors & Doors and HVAC Project in an amount not to exceed $4,534.87 for a total contract amount of $386,098.62. 

The Board of Education approved the award of Bid #16.09R during the December 10, 2015, meeting to Heritage Window Coverings Inc., for interior window roller shades Districtwide and established Mecho Shades Systems as the District’s window covering standard.  

This Amendment #10 is for the interior window roller shades in the Main office, Principal office, Adult Ed Office, Computer Lab & Art Classroom to be provided and installed.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source:  Measure ES
• Account Number: 85-90905-0-00000-85000-6200-014-2600

MEASURE ES FUNDING:

• ORIGINAL CONTRACT – Cabrillo ES, Grant ES, & WRLC: $107,540.00
• CONTRACT AMENDMENT #01 - Cabrillo, Rogers, Grant - WF&P: $11,865.00
• CONTRACT AMENDMENT #02 - MMHS – Bungalows: $9,790.00
• CONTRACT AMENDMENT #03 - Rogers/Grant/Roosevelt/Webster: $101,225.00­­­­
• CONTRACT AMENDMENT #04 - Malibu High School: $1,855.00
• CONTRACT AMENDMENT #05 - Webster E.S. $38,470.00
• CONTRACT AMENDMENT #06 - Rogers E.S. $3,790.00
• CONTRACT AMENDMENT #07 - Point Dume E.S, Franklin E.S, McKinley E.S. $103,610.92
• CONTRACT AMENDMENT #08 - Webster E.S. $1,925.85
• CONTRACT AMENDMENT #09 - McKinley E.S. $1,491.98
• CONTRACT AMENDMENT #10 - Olympic HS E.S. $4,534.87
• TOTAL CONTRACT AMOUNT: $386,098.62

It is recommended that the Board of Education approve Contract Amendment #32 with Alta Environmental to provide professional services for air sampling during the abatement prior to the demolition of the Technology Building and for the removal of asbestos pipes under procedure 5 for the Santa Monica High School – Discovery Building Project – Science Building and Tech Building Demolition – in an amount not to exceed $11,836.00 for a total contract amount of $1,744,626.42.

During the demolition of the Science and Technology buildings, numerous unforeseen abatement requirements were found, which required additional air sampling and abatement monitoring, Alta Environmental were requested to provide those services.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring

MEASURE ES & BB FUNDING:

• ORIGINAL CONTRACT - Juan Cabrillo ES, Grant ES & Will Rogers ES: $96,492.45
• CA #01 - Juan Cabrillo ES Project – WPF&D: $893.30
• CA #02 - Various Schools – WPF&D: $50,000.00
• CA #03 - Grant ES – Windows Project – WPF&D: $12,648.80
• CA #04 - Webster, Roosevelt – WPF&D: $6,882.34
• CA #05 - WRES, WES, & RES & Malibu HS–WPF&D: $79,329.00
• CA #06 - GES, MMH FIG&D, RES, WES & WRES–WPF&D: $335,861.87
• CA #07 - SAMOHI – Ph.1 & Ph.2: $9,086.90
• CA #08 - Franklin & Pt. Dume – HVAC: $25,287.40
• CA #09 - Franklin & Pt. Dume – WFP: $25,287.40    Duplicate to CA#08
• CA #10 - LMS – Athletic Field: $40,673.00
• CA #11 - Samohi, Phase 1 & 2: $51,208.10
• CA #12 – Webster & Will Rogers WPFD: $27,443.90
• CA #13 – MMHS FIG&D WPFD: $7,169.95
• CA #14 – Building D WPFD ACM/A&L Abatement Plan & PCB Sampling: $14,875.80
• CA #15 – Building D WPFD Add Step-Out Sampling and Abatement Plan: $41,896.70
• CA #16 – Bldg ABC Demo Survey, Sampling, Abatement Plan & Monitoring (BB): $45,986.60
• CA #17 – FES, McKES, PDES & JAMS - ACM, LBP & PCBs survey & work plan: $156,364.90
• CA #18 – MMHS FIG&D, H & J WPFD – ACM, LBP & PCBs survey & work plan: $269,052.86
• CA #19 – Roosevelt ES – ACM ceiling survey & work plan: $2,223.96
• CA #20 – Samohi – Monitoring: $24,532.75
• CA #21 – Samohi – Abatement Survey: $33,439.60
• CA #22 – MMHS – Hazard. Mat. Consult.: $50,000.00
• CA #23 - Franklin & Pt. Dume – WFP and HVAC: $146,928.50
• CA #24 – JAMS – PAC ACM & LBP Building J: $16,073.50
• CA #25 – JAMS and McKinley ES – WFPD: $35,153.25
• CA #26 – Samohi – oversight/Monitoring – Technology: $21,215.85
• CA #27 – Samohi – oversight/Monitoring – Demo: $13,800.00
• CA #28 – Samohi – UST disposal – Auto Shop: $39,012.36
• CA #29 – Will Rogers ES – Added Abatement monitoring $12,320.78
• CA #30 – Cabrillo ES – Sampling and analysis Cabrillo Doors $6,897.00
• CA #31 – JAMS – HVAC +FA – ACM and LPB Monitoring $60,039.00
• CA #32 – Samohi – Air Sampling for Procedure 5 asbestos: $11,836.00
• TOTAL CONTRACT AMOUNT: $1,744,626.42

It is recommended that the Board of Education approve Amendment #01 with Independent Construction Inspection to provide additional inspection services for the extended construction schedule at Point Dume Elementary School – Window, Paint, Floors & Doors Project and Webster Elementary School – Drop-off and Parking Lot Reconfiguration Project in an amount not to exceed $28,872.00 for a total contract amount of $93,960.00.

Inspection services are required by code to ensure that school facilities are built to the District requirements. This amendment #01 is to provide additional inspection services for the work that was not completed in the summer 2018 recess up to December 31, 2018, at Point Dume Elementary School – Window, Paint, Floors & Doors Project and Webster Elementary School – Drop-off and Parking Lot Reconfiguration Project.

Funding Information

• Budgeted: Yes
• Fund: 85 & 83
• Source: Measure ES and BB
• Account Number: 85-90905-0-00000-85000-5802-019-2600 (Point Dume ES - $18,144.00 – Measure ES); 83-90500-0-00000-85000-5802-008-2600 (Webster ES - $10,728.00 – Measure BB – Program Reserve Shortage)
• Budget Category: Soft Costs \ Testing & Inspection / Materials Lab
• DSA #: 03-118307 and 03-118507

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: $65,088.00
• CONTRACT AMENDMENT #01 -  (Pt.Dume – WPFD and Webster Pkg Lot): $28,872.00
• TOTAL CONTRACT AMOUNT: $93,960.00

It is recommended that the Board of Education accept as completed all construction under the contract issued to Byrom-Davey, for the Santa Monica High School – Sealy Field Lighting Project for all work associated with the Sealy Field Musco Lighting Installation Project and amendments for a final contract amount of $979,354.84. 

On October 3, 2017, the Santa Monica Malibu Unified School District’s Board of Educationawarded to Byrom-Davey Inc. the contract for the Santa Monica High School - Sealy Field Lighting Project in the amount not to exceed $ 918,027.00. A total of 3 change orders to the contract were approved by the Board, which increased the overall contract cost by $61,327.84 to $979,354.84

All scope of work has now been completed.  A Certificate of Substantial Completion was issued to Byrom-Davey.  All correction items have been successfully addressed and no further correction items remain.  In compliance with statutory requirements, a Notice of Completion has been filed with the County of Los Angeles.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-015-2600
• Budget Category: Construction Contracts
  

It is recommended that the Board of Education accept as completed all construction under the contract issued to Byrom-Davey, for the Santa Monica High School – Sealy Field Project - for all work associated with the Sealy Field Improvements Project and amendments for a final contract amount of $2,190,665.94. 

On April 20, 2017, the Board of Education awarded to Byrom-Davey Inc. the contract for the Santa Monica High School - Sealy Field Improvements Project in the amount not to exceed $1,442,121.00. A total of 11 change orders to the contract were approved by the Board, which increased the overall contract cost by $748,544.94 to $2,190,665.94.

All scope of work has now been completed.  A Certificate of Substantial Completion was issued to Byrom-Davey.  All correction items have been successfully addressed and no further correction items remain.  In compliance with statutory requirements, a Notice of Completion has been filed with the County of Los Angeles.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-015-2600
• Budget Category: Construction Contracts

It is recommended that the Board of Education accept as completed all work as applicable to John Adams Middle School – Athletic Field Replacement Project (Contract 1) to FieldTurf USA, Inc. with a final contract amount of $1,777,849.87.

On February 15, 2018, the Board of Education awarded to FieldTurf USA, Inc. the contract for the John Adams Middle School – Athletic Field Replacement Project in the amount of $1,802,599.87. Change Orders to the credit amount of ($24,750.00) were required to address unforeseen site conditions and District directed changes.

In order to facilitate the release of final payment, a Notice of Completion must be filed 35 days after Substantial Completion with the County of Los Angeles pending approval by the Board of Education.

John Adams Middle School – Athletic Field Replacement Project final total contract amount was $1,777,849.87. The contract duration was 66 days.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-6200-011-2600
• Budget Category: Construction

It is recommended that the Board of Education accept as completed all work as applicable to John Adams Middle School – Athletic Field Replacement Project – Softball Field to FieldTurf USA, Inc. with a final contract amount of $272,654.06.

On May 17, 2018, the Board of Education awarded to FieldTurf USA, Inc. the contract for the John Adams Middle School – Athletic Field Replacement Project – Softball Field in the amount of $259,841.18. Change Orders to the amount of $12,812.88 were required to address unforeseen site conditions and District directed changes.

In order to facilitate the release of final payment, a Notice of Completion must be filed 35 days after Substantial Completion with the County of Los Angeles pending approval by the Board of Education.

John Adams Middle School – Athletic Field Replacement Project – Softball Field final total contract amount was $272,654.06. The contract duration was 66 days.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-6200-011-2600
• Budget Category: Construction

It is recommended that the Board of Education approve issuance of a Project Assignment under the CM MSA for Construction Management Services to Kitchell for Santa Monica High School Discovery Building New Construction Project in the amount of $3,499,815.

On April 20, 2017, the Board of Education approved issuance of a Master Services Agreement (MSA) to 9 construction management firms.  On September 13, 2018, the District issued a project-specific Request for Proposals to all current CM MSA firms for full service construction management services for the Samohi Discovery Building New Construction Project (Phases I and II of the Samohi Campus Plan).  Proposals were due on September 27, 2018.  Six proposals were received from the following consultants:

• Cumming Corporation
• Kitchell
• Vanir Construction Management
• California Construction Management
• Gafcon
• Del Terra

All six proposing firms had been deemed qualified through the MSA review process, so all proposals were reviewed.  The proposals included proposed construction management teams, project-specific approaches and capabilities, and cost proposals, as requested.  Facility Improvement Projects staff, along with the Chief Operating Officer, the Samohi Dean of Students, and a member of the FDAC-SM reviewed the proposals and developed a shortlist of the three top-ranked firms to interview.  The three firms invited to be interviewed were Gafcon, Kitchell, and Vanir.

Interviews were held October 19, 2018.  Interviewers were the Assistant Superintendent of Business Services/CFO, Chief Operations Officer, Samohi Dean of Students, a member of the Facilities District Advisory Committee, Deputy Bond Program Manager Consultant, and Samohi Director of Projects Consultant.  Upon completion of the interviews, the interview panel unanimously recommended selection of the Kitchell team for award of the project assignment for this project.  In its proposal, Kitchell affirmatively stated that there is no known conflict of interest or any potential conflict of interest involving any District employee, consultant, or member of the Board of Education.  Kitchell’s proposal of $3,499,815 is based upon hourly billing rates for the services required throughout the expected duration of the work, and monthly invoicing will be submitted for actual hours worked in the previous month.  Funding for construction management services will be from Measure ES, Samohi allocation.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES  
• Account Number:  85-90904-0-00000-85000-5802-015-2600
• Description: Construction Management

It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments.

Unless otherwise noted, all items are included in the 2018-2019 approved budget.

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the Board of Education approve an increase in FTEs (1.625 total FTE), as indicated below in order to meet IEP requirements and student needs for the 2018-2019 school year.

The 2018-2019 budget will be adjusted $76,189 for salary and benefits.

• ParaEducator 2 - new position/6 hours (0.75 FTE) - Lincoln Middle School
• ParaEducator 3 - new position/6 hours (0.75 FTE) - Franklin Elementary
• ParaEducator 1 - from 5 hours (0.625 FTE) to 6 hours (0.75 FTE) - Roosevelt Elementary

It is recommended that the Board of Education adopt Resolution No. 18-13 – Board Member Absence on October 4, 2018.

Board Member Oscar de la Torre was absent from the October 4, 2018, regular board meeting. 

Board Bylaw 9250 and Education Code 35120 provide that a member of the Board of Education may be paid for any meeting when absent if the board adopts a resolution excusing the absence due to performance of district-related duties during the time of a meeting, illness, jury duty, or hardship.

It is recommended that the Board of Education adopt Resolution No. 18-14 – National Native American and Alaska Native Heritage Month. 

The signed resolution will be shared with the school sites to increase awareness and encourage participation in the celebration of the Native American and Native Alaskan cultures and teachings. 

It is recommended that the Board of Education (“Board”) adopt Resolution No. 18-15 to adopt findings, the Mitigated Negative Declaration (“MND”), and the Mitigation Monitoring Program (“MMP”), approve the Malibu Schools Alignment Project (“Proposed Project”), and direct staff to file a Notice of Determination with the County Clerk.

The Santa Monica-Malibu Unified School District (“District”) has been operating three small elementary schools in Malibu, two of which - Juan Cabrillo Elementary School and Point Dume Marine Science School - have fewer than 200 students each. These small schools face certain challenges, such as reduced collaboration for teachers within and among grade levels, limited program offerings, less efficient budgets, and reduced opportunities. 

While both Juan Cabrillo and Point Dume Elementary Schools are successful, the staff believe that combining the schools into one campus will improve instruction and learning.  Combining the schools will also allow the facilities to grow and adapt to support more inquiry- and project-based learning.  As the new school community blends and evolves, the facilities can be shifted to better support 21^st Century learning, with the addition of permanent classrooms and lab/maker spaces, adjustable furniture to support varying modes of learning, breakout and small-group learning spaces, and expanded outdoor learning areas.

Over time, the new combined elementary school campus and Webster Elementary School can balance their enrollment to both serve equivalent numbers of students. 

This also gives MMHS and the middle school more autonomy and identity. Transferring the students from Juan Cabrillo Elementary School to the Point Dume Elementary School allows for the creation of a separate middle school.  While such a move creates more options for the high school and middle school, the main driver behind the Proposed Project is to create a robust 21^st Century teaching and learning environment for all elementary school students in Malibu.

The anticipated specific benefits from combining the two elementary schools, include:

• Fewer grade combination classes, where two grades are taught in the same classroom due to limited enrollment.
• More course offerings, such as foreign languages, due to the increased population.
• Greater interaction and collaboration among teachers and students as a result of a larger school community
• Increased efficiency in support services.
• Decreased expenditures by reducing redundancy of running two very small schools.

The mechanics of the Proposed Project are to move middle school students (Grades 6-8) out of MMHS and into Juan Cabrillo, to move elementary students (Grades K-5) from Juan Cabrillo to Point Dume.  This would be accomplished in two phases—one temporary, and the second, permanent.  Phase 1 would install ten portables (7 Classrooms [24' x 40'], 1 Kindergarten [36’ x 40’], 1 Administration [36' x 40'], and 1 Restroom [12' x 40']) to the existing Point Dume Elementary School grounds for operations at the start of the 2019-20 school year.  Phase 2 would replace the portables with two permanent buildings—a two-story Classroom Building and a single-story Administration Building at a later time, depending on obtaining funding.

To effectuate these transfers, the attendance boundary of Point Dume Elementary School would need to be expanded to include the entirety of Juan Cabrillo’s existing attendance boundary.  Juan Cabrillo’s attendance boundary would be changed to the entirety of Malibu for middle school students.  MMHS’ boundary for middle school students would be eliminated, even though the Juan Cabrillo and MMHS campus will have some shared facilities. 

The Superintendent and staff have held discussions and public meetings with members of the community for ideas and concerns regarding the Proposed Project. Community engagement included, the formation of a Visioning Committee for Malibu Schools, a blue-ribbon stakeholder group formed by the Superintendent, discussions with faculty and staff at the affected schools, meetings with the parents at the affected schools, a meeting with community residents near Point Dume Elementary School, discussions with civic leaders, and a discussion and action item before the Malibu Facility District Advisory Committee. Support for the Proposed Project has been nearly unanimous.

Consolidating the two elementary schools at the Point Dume Elementary campus by the start of the 2018-19 school year will be challenging. The Superintendent and many in the community support moving forward this year, rather than delaying.  Getting the two schools on the same campus will deliver the benefits of the larger school more quickly and will foster the integration of the two communities.

Over time, combining the support services and staffing of two very small elementary schools will result in a savings to the General Fund.  Staff is still developing the budget for the Proposed Project.

Once the Proposed Project was developed, the District engaged Placeworks to conduct environmental review under the California Environmental Quality Act (”CEQA”).  Placeworks determined that the Proposed Project could potentially cause significant environmental impacts, but with implementation of certain mitigation measures, there would be no remaining significant environmental impacts.  As a result, Placeworks prepared a Mitigated Negative Declaration (“MND”) that discloses the components of the Proposed Project, analyzes the potential environmental impacts, and includes feasible mitigation measures to reduce those significant environmental impacts to less than significant.

On September 28, 2018, the District published the Notice of Intent to Adopt a Mitigated Negative Declaration for the Proposed Project and released its MND for public review and comment. The comment period ended October 18, 2018, 20 days later.  Staff held a public hearing on the MND and Proposed Project on October 9, 2018, at the Point Dume Elementary school.  In all, nine comments were received.  Placeworks prepared responses to the comments and an Errata to the MND.  None of the comments disclose the potential that the mitigated Proposed Project would create a significant environmental impact.  Similarly, the Errata does not substantially change the MND and would not cause the Proposed Project to create a significant environmental impact.  Thus, no recirculation of the MND is required.

Placeworks prepared a proposed MMP for the Proposed Project, as required by CEQA, that incorporates all the mitigation measures identified in the MND as revised by the Errata. 

Based upon the MND and MMP, there is no substantial evidence or fair argument that the mitigated Proposed Project will potentially have a significant effect on the environment and the MND is the appropriate CEQA document to adopt in order to approve the Project.

Should the Board adopt the Resolution, the Proposed Project will be approved, and District staff will file a Notice of Determination with the Los Angeles County Clerk.

Staff anticipates that this item will require a total of 30 minutes, with 15 minutes for the staff report and 15 minutes for board member questions/ comments.

This meeting will adjourn to a regular meeting scheduled for Thursday, November 15, 2018, at 5:30 p.m. in the district office board room: 1651 16th St., Santa Monica, CA.