• Associated with Student Expulsion under Consent in Open Session

• Name of Case: America Unites for Kids vs. Lyon (C.D. Ca. Sept., 2016), now on appeal to the U.S. Court of Appeals for the Ninth Circuit, America Unites for Kids v. Rousseau, No. 16-56390
• Name of Case: Gina de Baca and Vivian Mahl vs. Santa Monica-Malibu Unified School District; California Superior Court Case No. BC 674932

• DN-1008-17/18 (Special Education)
• DN-1011-18/19 (Special Education) (postponed from 11/1/18)

• Agency Designated Representative:Dr. Ben Drati
  
• Employee Organizations: SMMCTA

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SEIU

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SMMASA
  

It is recommended that the Board of Education approve the November 15, 2018, meeting agenda. 

it is recommended that the Board of Education approve the November 1, 2018, regular meeting minutes.  

Update on Malibu Fire

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. 

• Contractor: California State P.T.A
• Dates: 07/01/18-06/30/19
• Amount not to exceed: $25,550.00 $37,450.00
• Description: Facilitate School Smarts Parent Engagement Program at the elementary schools and Olympic HS, John Adams Middle School and Santa Monica High School. Program Purpose is to increase parent and family involvement, promote inclusiveness and quip parent to engage in their child’s education.  
• Site: Educational Services
• Funding: 01-00030-0-11100-10000-5802-030-1300 (LCAP)
• (Amend amount not to exceed and description of services. Original contract approved on 06/28/18)

• Contractor: Hanover Research
• Dates: 11/26/18-11/25/19 
• Amount not to exceed: $43,000.00
• Description:  Hanover will perform up to one (1) Research Services project at a time. Research Services may include, but are not limited to: custom research reports; survey design, administration and analysis; interviews with industry/issue experts; secondary research; data analysis; and benchmarking (product/service comparison, key performance and efficiency metrics).
• Site: Educational Services
• Funding: 01-00030-0-11100-10000-5802-030-1300

• Contractor: Document Geeks
• Dates: 10/31/18– 6/12/19
• Amount not to exceed: $20,000.00
• Description: Document Scanning and digitizing for permanent storage of student records, as required by California Department of Education.
• Sites: Student Services, SAMOHI, Malibu and Olympic High Schools
• Funding: 01-00000-0-11100-39000-5802-040-2400

• Contractor:  Music Center Education Division
• Dates: 11/30/18-5/24/19
• Amount not to exceed: $6,525.00
• Description: To provide 4 multicultural assemblies for all students throughout the school year.
• Site: Franklin
• Funding: 01-90150-0-11100-10000-5802-002-4020

• Contractor:  SAFELY EVER AFTER – PATTIE FITZGERALD
• Dates: 11/05/18
• Amount not to exceed: $1,000.00
• Description: An age-appropriate, non-fearful presentation teaching kids the basics about personal safety. Done as grade level assemblies, this presentation is developmentally appropriate and taught as a safety lesson, rather than a one-size-fits-all program.
• Site: Will Rogers Learning Community
• Funding: 01-00021-0-11100-10000-5802-006-4060

  
  

• Contractor:  TEACHERS COLLEGE
• Dates: 10/29/18-10/30/18; 12/05/18-12/07/18; 03/04/19-03/06/19; 04/01/19-04/02/19
• Amount not to exceed: $33,000.00
• Description:  Teachers College, located at Columbia University in New York City, has led literacy-work nationwide for decades. It’s model of teacher-training that involves teachers in real-life opportunities to improve their literacy practice is premised on experienced staff developers working in schools frequently over a long period of time. The repeated visits to schools builds capacity among teachers with instructional techniques; it also encourages the development of cohesive curriculum. The staff developers who will work with Rogers’ teachers include author/senior consultant, Katie Clements and senior consultant, Christine Holley. Each visit to Rogers will include an hour and 45 minute meeting with each grade level. These meetings are structured as a lab site in which teachers spend time in an actual classroom practicing specific instructional methods. It is our plan that through our work with Teachers College, our staff K-5 will develop a consistent, cohesive approach to the workshop model in both reading and writing. Furthermore, this work directly supports our Strategic Focus of promoting Evidence-based Writing.
• Site: Will Rogers Learning Community
• Funding: 01-00030-0-11100-10000-5802-030-1300

• Contractor:  Consultant Dan Feigelson
• Dates:  12/06/18-12/07/18
• Amount not to exceed:   $5,200.00
• Description: Dan Feigelson is an author/consultant who engages teachers in labsite-model trainings to build teaching capacity with individual reading conferences and small group work. Dan’s approach includes working with teams of teachers to discuss/plan an effective reading conference before working in a labsite classroom to model/co-teach how to promote students’ thinking around reading. The follow up to the “hands-on” experience of providing staff development in an the actual classroom includes opportunities for teachers to reflect and plan lessons that included meaningful conference work.  As explained in his book, Reading Projects Reimagined (2015), Dan’s work “shows us how conference-based, individual reading projects help students learn how to think for themselves. He provides a concrete picture of what reading projects look and sound like in the classroom.”
• Site: Will Rogers Learning Community
• Funding:  01-30100-0-11100-10000-5802-006-4060

• Contractor: STC INTERPRETING
• Dates: 11/15/18 - 06/30/19
• Amount not to exceed: $7,500.00 
• Description:   Simultaneous translations during Family Engagement Site meetings, District English Learner Advisory Council, LCAP PAC , Social Justice, and other, as needed.
• Site: Educational Services
• Funding: 01-00030-0-19200-24950-5802-030-1300

It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms.

The average cost for substitute teachers is $183/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.

It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2018-2019 school year.  

• School: Santa Monica High School
• Grade: 9^th-12^th
• # of Students: 50
• Destination: University of the Pacific, Stockton, CA
• Dates: 11/29/18–12/01/18
• Principal/Teacher: A.Shelton/J.Swenson
• Cost & Funding Source: $350 per student / Fundraising & parent donations
• Subject: Music
• Purpose: CODA Honor Orchestra Festival

• School: Santa Monica High School
• Grade: 9^th-12^th
• # of Students: 10
• Destination: Citrus Hills High School, Perris, CA
• Dates: 02/07/19–02/09/19
• Principal/Teacher: A.Shelton/J.Mun
• Cost & Funding Source: $100 per student / Fundraising & parent donations
• Subject: Athletics
• Purpose: CIF wrestling tournament

• School: Santa Monica High School
• Grade: 9^th-12^th
• # of Students: 7
• Destination: Rabobank Arena, Bakersfield, CA
• Dates: 02/20/19–02/23/19
• Principal/Teacher: A.Shelton/J.Mun
• Cost & Funding Source: $215 per student / Fundraising & parent donations
• Subject: Athletics
• Purpose: CIF State wrestling tournament

It is recommended that the Board of Education approve the Single Plan for Student Achievement (SPSA) for each of our schools.  

Approval of the SPSA for 2018-19 authorizes schools to continue engaging in planned activities and expenditures through the beginning of the 2019-20 school year, until an annual update to the SPSA comes before the Board. 

The SPSA establishes a focus for raising the academic performance of students to meet or exceed state standards.  Embedded within the plan, is a description of the site’s School Leadership Team (SLT) plan, which school administrators and teacher leaders have created as part of the Superintendent’s three-pronged approach to build Excellence through Equity. In addition, the SPSA expands to address each of the three LCAP goals, providing greater alignment between the work of schools and the goal of the district. School allocations of categorical and site formula funds that support of improvement goals are identified.  Each School Site Council (SSC) is responsible for the development, implementation, and review of its SPSA. The development of the plan consists of the following steps:

Obtain the input of the school community, including SLT and other groups (ELAC, PTA, etc.)

1. Review the school characteristics
2. Analyze current educational practices and staffing
3. Analyze student performance data
4. Establish school goals
5. Review available resources
6. Select specific improvements
7. Consider centralized services
8. Recommend the plan to the local governing board
9. Monitor progress
10. Evaluate the effectiveness of planned activities
11. Modify the plan

The SPSAs are considered working documents.  Plans may be modified throughout the course of the year, as School Site Councils continually monitor their implementation.  The plans can be found online.  One public copy of each plan will be available at the Board of Education meeting.  Hard copies of each school’s SPSA are available for viewing at each school office and in the Educational Services Department of the District Office.

The SPSAs for Santa Monica HS, Malibu HS, and John Adams MS will be uploaded prior to the board meeting.

The SPSAs for Juan Cabrillo ES and Point Dume MSS will be brought forward at a later date, as these two schools are undergoing the Malibu schools realignment process.

It is recommended that the Board of Education approve the attached Special Education contracts for fiscal year 2018/2019. 

According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non-public, non-sectarian school, the individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement.

The recommendations for these severely handicapped students are made by the District IEP Teams in accordance with State and Federal laws.  The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available.  Funding to come from a SELPA-wide non-public school/non-public agency reserve account.

 It is recommended that the Board of Education approve the attached Purchase Order and Changed Purchase Orders from October 26, 2018, through November 7, 2018, for fiscal / 19.

It is recommended that the Board of Education accept, with gratitude, checks totaling $7,629.90 presented to the Santa Monica-Malibu Unified School District.

It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2018-2019 income and appropriations by $7,629.90 as described on the attached listing.

This report details only cash gifts.  It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s.  Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource.  A final report that compiles all gift and PTA contributions is prepared and available annually.

COMMENT: The value of all non-cash gifts has been determined by the donors.

 NOTE: The list of gifts is available on the District’s website, www.smmusd.org.

It is recommended that the Board of Education award MBS Engineering, Bid# 19.11 for earthquake gas valve upgrades districtwide in an amount not to exceed $119,285.38, which includes a 10% contingency to be used by the District at its discretion. 

The district needs to install the earthquake gas valves for safety measures to help prevent an excess flow of gas during earthquakes or any other disaster. 

Funding Information:

• Budgeted: Yes
• Fund: 40
• Source : Special Reserved Fund
• Account Number: 40-90100-0-00000-82000-5640-060-2600

Three bids were received and the district awarded the bid to the lowest responsible contractor:

• Suttles Plumbing: $209,300.00
• Safe Gas Services: $126,450.92
• MBS Engineering: $108,441.25

It is recommended that the Board of Education accept as completed all work contracted with Best Contracting Services Inc. for Roofing repair and replacement districtwide in an amount not to exceed $1,535,248.00, per Bid 18.20 specifications. 

This approval will be the acceptance of the commencement of all applicable warranties required by the Contract Documents starting on August 15, 2018.  The approval will also allow the district to release the 5% retention withheld from the contractor.

Funding Information:

• Budgeted: Yes
• Fund: 4
• Source : Capital Facilities Fund
• Account Number: 40-90100-0-00000-82000-5640-060-2600

In order to facilitate the release of the retention being held by the district.  A Notice of Completion must be filed for thirty-five (35) days with the County of Los Angeles pending Board Approval.

It is recommended that the Board of Education award Project Assignment #02 to Kitchell to provide Construction Management Consulting Services for Point Dume Elementary School – Window, Paint, Floors & Doors Project and Webster Elementary School – Parking Lot Reconfiguration Project in an amount not to exceed $31,000.00 for a total contract amount of $198,400.00.

On March 15, 2018, the Board of Education approved the issuance of Project Assignment 01 for Construction Management services to Kitchell at Point Dume Elementary School – PFD, HVAC and Fire Alarm project and Webster Elementary School – Safety project, in the amount of $167,400.00.

The District requested a proposal from Kitchell to extend the Construction Management Consulting services from October 15, 2018, to November 30, 2018, for Point Dume Elementary School – PFD, HVAC and Fire Alarm: Project and Webster Elementary School – Safety project. Kitchell submitted a proposal on October 09, 2018 to the amount of $31,000.00 based upon hourly billing rates for the services required throughout the expected duration of the work.

Point Dume Elementary School – PFD, HVAC and Fire Alarm project has had an extended construction duration due to the SCE power upgrade and Kitchell will provide Construction Management services during this extended construction phase of this project.

Webster Measure BB funding will be from Program Reserve Shortages.

Funding Information

• Budgeted: Yes
• Fund: 85 and 83
• Source: Measure ES & Measure BB
• Account Number: 85-90905-0-00000-85000-5802-019-2600 (Point Dume (ES) – WFP: $15,500.00); 83-90905-0-00000-85000-5802-008-2600 (Webster (BB) – Safety project: $15,500.00)
• Budget Category: Professional Services

MEASURE ES FUNDING:

• Award of Master Services Agreement on 4/20/17
• PA #01 - Point Dume ES – WPFD and Webster ES - Safety: $167,400.00
• PA #02 - Point Dume ES – WPFD and Webster BB - Safety: $31,000.00
• TOTAL CONTRACT AMOUNT: $198,400.00

It is recommended that the Board of Education award a contract for Bid #19.09.ES for 1515 Maple Street Church Property – Demo Project to Chalmers Construction Services, Inc., in an amount not to exceed $480,000.00. 

The District publicly bid the 1515 Maple Street Church Property Demo Project – Bid #19.09.ES, on September 4, 2018. Legal advertisement of the notice inviting bids was published in The Daily Breeze and The Santa Monica Daily Press and ran on September 4, 2018, and September 11, 2018. The notice inviting bids was sent to 186 General Contractors that are on the SMMUSD Approved (Pre-Qualified) list, and to the required trade journals. Prequalification was required for all General Contractors submitting a bid.  A mandatory job walk was conducted on September 13, 2018, and 19 contractors attended. Bids were received and publicly opened on October 4, 2018. Four bids were received as noted below:

1. Interior Demolition, Inc. $260,417.00
2. Chalmers Construction Services $480,000.00
3. The Nazerian Group $544,123.00
4. Pars Arvin Construction, Inc. $833,000.00

Staff reviewed the bids for responsiveness.  The Notice of Intent to award was issued to the lowest responsive responsible bidder, Interior Demolition Inc., on October 8, 2018; however, due to a mathematical clerical error in the bid submitted, Interior Demolition Inc. withdrew their bid on October 9, 2018.  A Notice of Intent was then issued to the second lowest responsive responsible bidder Chalmers Construction Services on October 11, 2018, for the total base bid amount of $480,000.00.

Funding Information

• Budgeted: Yes
• Fund: 86
• Source: Measure ES
• Account Number: 86-90912-0-00000-85000-6200-006-2600
• Budget Category: Construction Contract 
  

It is recommended that the Board of Education award a contract with EasyTurf, Inc. to provide services to remove and re-install synthetic turf in the Science Quad at Santa Monica High School - Discovery Building Project in an amount of $43,409.65.

Easy Turf replaced the natural grass in the Science Quad, which was unable to stand up to the pedestrian traffic, with artificial turf during the summer of 2017. Since that time, electrical and data duct banks have been installed, geotechnical investigations have been done and storm drain and sewer lines have been installed through the area. The turf was been peeled back and replaced after each of these operations, but the area now needs to be refurbished. In addition, portions of the Science Quad turf, which are now behind the construction fence, will be cut off and will be used to replace areas previously covered by DG. This operation will dramatically improve the appearance and quality of the space for use until the Science Quad will be permanently replaced as part of the Discovery Building Project.  

The District will contract for the procurement and installation of the artificial turf surface in accordance with the EasyTurf proposal dated November 22, 2017 per the CMAS contract No: 4-13-78-0068A, GSA Schedule No: GS-03F-0117Y, with an expiration of 8/13/2022, which the Board approved the authorization of its use during the 10/5/17 meeting. It is recommended that the Board of Education award a contract in the amount of $43,409.65 to EasyTurf.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-6200-015-2600
• Budget Category: Building and Building Improvement

It is recommended that the Board of Education approve Contract Amendment #52 with Psomas for Webster Elementary School – Drop-off and Parking Lot Reconfiguration Project in an amount not to exceed $1,555.59 for a total contract amount of $1,359,425.59. 

This scope of work is required based upon the findings in the Categorical Exemption and Biological Inventory Letter Report for the Webster Elementary School Safety Project. The District is required to conduct a Nesting Bird Survey prior to the start of construction and this survey will ensure compliance with these documents.

Funding will be from Program Reserve Shortage.

Funding Information

• Budgeted: No
• Fund: 83
• Source: BB
• Account Number: 83-90500-0-00000-85000-5802-008-2600
• Budget Category: Soft Costs/Surveys & Engineering

MEASURE BB:

• ORIGINAL CONTRACT AMOUNT: $249,450
• Contract Amendment#1 - Survey, 4 Sites: $92,200
• Contract Amendment#2 - Samohi Utilities Map: $39,600
• Contract Amendment#3 - Survey, 2 Sites: $38,000
• Contract Amendment#4 - Survey, 4 Sites: $63,000
• Contract Amendment#5 - Survey, 4 Sites: $99,900
• Contract Amendment#6 - Survey/Utilities Mapping, 4 Sites:  $84,500
• Contract Amendment#7 - Survey, 5 Sites: $72,600
• Contract Amendment #8 - MMHS, Sewer, Easement: $63,500
• Contract Amendment #9 - Samohi, Olympic: $99,000
• Contract Amendment #10- Samohi survey A.16: $7,500
• Contract Amendment #11- Lincoln survey A.17: $15,000
• Contract Amendment #12 - MMHS survey: $5,500
• Contract Amendment #13 - Webster survey: $22,500
• Contract Amendment #14 - MMHS survey: $7,500
• Contract Amendment #15 - MMHS slope analysis: $1,800
• Contract Amendment #16- (JAMS design survey: $8,379
• Contract Amendment #17- (MMHS design survey: $29,246
• Contract Amendment #18 - PDES survey: $23,574
• Contract Amendment #19 - Samohi: $24,232
• Contract Amendment #20 - MMHS: $6,795
• Contract Amendment #21 - Webster: $22,081
• Contract Amendment #22 - MMHS: $2,560
• Contract Amendment #23 - Samohi: $17,048
• Contract Amendment #24 - JAMS confirmation survey: $2,500
• Contract Amendment #25 - JAMS underground sewer survey: $21,556
• Contract Amendment #26 - ELA design survey: $10,848
• Contract Amendment #27- JAMS revised survey: $1,496
• Contract Amendment #28 - Rogers Survey for Relos: $11,646
• Contract Amendment #29 - Rogers Utility Det. for Relos: $13,056
• Contract Amendment #30 - JAMS Underground utilities: $2,170
• Contract Amendment #31 - JAMS utility investigation – relos: $6,296
• Contract Amendment #32 - JAMS subsurface investigation: $4,198
• Contract Amendment #33 - Contract extension: $0
• Contract Amendment #34 - Olympic subsurface investigation: $7,050
• Contract Amendment #35 - Grant survey update: $600
• Contract Amendment #36 - Webster survey update: $2,003
• Contract Amendment #37 - Contract extension: $0
• Contract Amendment #38 - Malibu survey update: $4,526
• Contract Amendment #39 - Edison Easement: $5,000
• Contract Amendment #41 - Data Center/Administration Building: $3,500
• Contract Amendment #42 - Malibu On-Call Services Agreement: $10,000
• Contract Amendment #48 - Malibu Arborist / Avian Monitoring: $41,205.00
• Contract Amendment #49 - Webster Utility Mapping: $16,510.00
• Contract Amendment #50 – Malibu Arborist / Avian Monitoring: $92,970.00
• Contract Amendment #51 – Webster – Pre-const. Nesting Bird Survey: $5,275.00
• Contract Amendment #52 – Webster – Additional Nesting Bird Survey: $1,555.59
• TOTAL CONTRACT AMOUNT: $1,359,425.59
  

It is recommended that the Board of Education approve Contract Amendment #12 with Psomas to perform a topographical survey for the design of drainage and ADA improvements, for the Franklin Elementary School – Window, Paint, Floors & Doors Project, in an amount not to exceed $12,500.00 for a total contract amount of $156,637.00. 

This topographic survey will support design services by the project architect to correct drainage problems adjacent to the library and ADA path of travel issues related to doorway thresholds.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90905-0-00000-85000-5802-002-2600
• Budget Category: Soft Costs/Surveys & Engineering

MEASURE ES FUNDING:

• Original Contract Amount - Samohi – Sealy Field: $5,500.00
• Contract Amendment #01 - JAMS - Complex, Addt’l Survey: $16,500.00
• Contract Amendment #02 - Samohi - Addt’l Survey: $4,500.00
• Contract Amendment #03 - Samohi – Addt’l Survey for New Blg: $11,500.00
• Contract Amendment #04 – JAMS – Field Replacement: $7,500.00
• Contract Amendment #05 - Samohi – Addt’l Survey for Discovery Blg: $10,000.00
• Contract Amendment #06 - Samohi – Vacation and Recording Easements: $32,000.00
• Contract Amendment #07 – Rogers – Church Property Survey: $13,035.00
• Contract Amendment #08 – Pt Dume – Topographic Survey: $28,000.00
• Contract Amendment #09 – JAMS – Utility Mapping: $9,740.00
• Contract Amendment #10 – Samohi – Bird Nesting Survey: $2,962.00
• Contract Amendment #11 – Samohi – Topo Survey – 7^th St Fence: $2,900.00
• Contract Amendment #12 – Franklin – Topo Survey – Drainage and ADA: $12,500.00
• TOTAL CONTRACT AMOUNT: $156,637.00
  

It is recommended that the Board of Education approve Contract Amendment #01 to Michael Baker International for Santa Monica High School – Campus Plan Project to provide additional services related to the preparation of the Environmental Impact Report in an amount not to exceed $93,703.00 for total contract amount of $379,233.00. 

On September 1, 2016, the Board awarded to Michael Baker International, the contract for a CEQA consultant to prepare an Environmental Impact Report, Mitigation Monitoring and Reporting Program, Findings, Statement of Overriding Considerations, and conduct associated activities pursuant to the California Environmental Quality Act (“CEQA”) for the Santa Monica High School Campus Plan Project in the amount of $285,530.00. 

Additional services are required to reflect various changes requested by the district are to finalize  the draft EIR. Services include: preparation of the final EIR and the Mitigation Monitoring & Reporting Program, including the Findings, and Statement of Overriding Considerations; attending of public hearings; and preparation and filing of the Notice of Determination. 

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-5802-015-2600
• Budget Category: CEQA Consultant/Professional Services

MEASURE ES FUNDING:

• ORIGINAL CONTRACT AMOUNT – Campus Plan Project (EIR): $285,530.00
• CONTRACT AMENDMENT #01 – Campus Plan Project - Additional Services (EIR): $93,703.00
• TOTAL CONTRACT AMOUNT: $379,233.00
  

It is recommended that the Board of Education approve Contract Amendment #13 with Psomas to provide services to coordinate and process final documents for various public utility easements and perform a topological survey for the Santa Monica High School - Discovery Building Project in an amount not to exceed $17,950.00 for a total contract amount of $174,587.00.

Psomas is to provide, on an as-needed basis, consulting services to coordinate and process final documents for various public utility easements and alley vacations with the City of Santa Monica Engineering-Public works Department for an amount not to exceed $7,500.00.

The District would like to obtain a post-demolition and grading as-built survey of the Science and Technology Buildings site which is currently under construction.  The entire project is being graded and is mostly dirt.  The purpose of the survey data is to perform earthwork volume calculations for an amount not to exceed $10,450.00.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs/Surveys & Engineering

MEASURE ES FUNDING:

• Original Contract Amount – Samohi – Sealy Field: $5,500.00
• Contract Amendment #01 – JAMS - Complex, Addt’l Survey: $16,500.00
• Contract Amendment #02 – Samohi – Addt’l Survey: $4,500.00
• Contract Amendment #03 – Samohi – Addt’l Survey for New Blg: $11,500.00
• Contract Amendment #04 – JAMS – Field Replacement: $7,500.00
• Contract Amendment #05 – Samohi – Addt’l Survey for Discovery Blg: $10,000.00
• Contract Amendment #06 – Samohi – Vacation and Recording Easements: $32,000.00
• Contract Amendment #07 – Rogers – Church Property Survey: $13,035.00
• Contract Amendment #08 – Pt Dume – Topographic Survey: $28,000.00
• Contract Amendment #09 – JAMS – Utility Mapping: $9,740.00
• Contract Amendment #10 – Samohi – Bird Nesting Survey: $2,962.00
• Contract Amendment #11 – Samohi – Topo Survey – 7^th St Fence: $2,900.00
• Contract Amendment #12 – Franklin – Topo Survey – Drainage and ADA: $12,500.00
• Contract Amendment #13 – Samohi – Easement & Topo Survey: $17,950.00
• TOTAL CONTRACT AMOUNT: $174,587.00

It is recommended that the Board of Education approve Contract Amendment #11 with Sandy Pringle Associates to provide additional Inspector of Record (IOR) services for the Santa Monica High School – Discovery Building Project – Utility Building Alteration in an amount not to exceed $5,766.00 for a total contract amount of $343,745.00. 

Inspector of Record IOR inspection services are required for the modifications of the Utility Building. The building is being modified to accommodate the construction of the adjacent Discovery Building. Sandy Pringle and Associates has submitted a “not to exceed” proposal to conduct the additional, necessary inspection services that are required. 

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs\Tests & Inspections\Materials Lab

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT - Roosevelt & Webster – WFP: $32,968.00
• CONTRACT AMENDMENT #01 – Malibu FIG – WFP: $53,256.00
• CONTRACT AMENDMENT #02 – SAMOHI – Sealy Field: $49,818.00                                         
• CONTRACT AMENDMENT #03 – Lincoln MS – Track & Field: $49,818.00
• CONTRACT AMENDMENT #04 – Webster ES – WFP: $31,000.00  
• CONTRACT AMENDMENT #05 – Samohi – Pico and BB Stairway: $3,610
• CONTRACT AMENDMENT #06 – Samohi – Interim Repairs & stairs: $3,400
• CONTRACT AMENDMENT #07 – Samohi – Discovery; Interim Housing & duct bank: $10,830
• CONTRACT AMENDMENT #08 – Samohi – Campus HVAC $16,529.20
• CONTRACT AMENDMENT #09 – Samohi – Demo $81,176.00
• CONTRACT AMENDMENT #10 – Lincoln MS – Track & Field: $5,573.80
• CONTRACT AMENDMENT #11 – Samohi – Discovery Bldg. (Utility Bldg.): $5,766.00
• TOTAL CONTRACT AMOUNT: $343,745.00
  

It is recommended that the Board of Education approve Change Order #01 with The Nazerian Group for the John Adams Middle School – Gym Floor Replacement Project in an amount not to exceed $23,811.72 for a total contract amount of $1,000,934.72, and 0 days of schedule impact. 

On April 12, 2018, the Santa Monica Malibu Unified School District’s Board of Education awarded to The Nazerian Group the construction contract for the John Adams Middle School – Gym Floor Replacement Project in the amount of $977,123.00.

The changes for this Change Order #01 include: adding volleyball equipment and sleeves in the new Gym floor; Demolish an additional 2-inch layer of asphalt paving at the picnic area near the baseball diamond; Add new handrail @ Boys & Girls Club ADA ramp; Relocate the existing clean-out at ramp No. 5 on the north side of the Gym Building C and Relocate an existing clean-out access panel in staff restroom wall near the boys change room in building C, during the summer of 2018.

Change Order No. #01 includes a 0 day increase to the contract time and funding is from Program Reserve shortages.  

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90907-0-00000-85000-6200-011-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-118444

MEASURE ES FUNDING

• Original Contract: $977,123.00
• Change Order #01: $23,811.72
• TOTAL CONTRACT AMOUNT: $1,000,934.72

It is recommended that the Board of Education approve Change Order #01 with ACCO Engineered Systems for the Santa Monica High School - HVAC Project – Chiller Replacement for the repairs to the existing air handler in an amount not to exceed $14,469.00 for a new total contract amount of $200,538.00 with 0 days of schedule impact. 

On September 20, 2018, the Board awarded to ACCO Engineered Systems the construction contract for the HVAC Chiller Replacement Project contract for Samohi, in the amount of $186,069.00.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90906-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts 

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT – $186,069.00
• CHANGE ORDER #1 – Repairs to existing Air Handler: $14,469.00
• TOTAL CONTRACT AMOUNT: $200,538.00

It is recommended that the Board of Education approve Change Order #03 with Bay Area Sign dba Aloha Electric Sign Co for the Santa Monica High School – Campus Plan Project – Wayfinding Signage for increase in quantities of some wayfinding and identity signs and the reduction in quantity of others, in the total deductive amount of ($1,130.00) for a total contract amount $165,440.00 and 0 days of schedule impact. 

On June 28, 2018, the Board awarded to Bay Area Sign dba Aloha Electric Sign Co, the campus-wide wayfinding signage contract for Samohi, in the amount of $ 139,560.00.

Three additional freestanding directional signs (PD 02) were added, three freestanding pedestrian/map signs (PD 03) were deleted, and one fence mounted sign (PD 07) was added to the contract.

• PD02 Unit Cost: $7,550.00
• PD02 Quantity: 3
• PD02 Extended Cost: $22,650.00

• PD03 Unit Cost: $8,190.00
• PD03 Quantity: -3
• PD03 Extended Cost: ($24,570.00)

• PD07 Unit Cost: $790.00
• PD07 Quantity: 1
• PD07 Extended Cost: $790.00                

• Total Cost for These Signs: ($1,130.00)

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts 

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT - $139,560.00
• CHANGE ORDER #1 – Changes to individual sign quantities: $13,230.00
• CHANGE ORDER #2 – Changes to scope of work: $13,780.00
• CHANGE ORDER #3 – Changes to individual sign quantities: ($1,130.00)
• TOTAL CONTRACT AMOUNT: $165,440.00

It is recommended that the Board of Education approve Change Order #07 with Ampco Contracting for the Santa Monica High School - Discovery Building Project – Demolition of Science and Technology Buildings, in an amount not to exceed $257,981.37 for a total contract amount of $4,994,898.20 and 28-days of schedule impact. 

On May 3, 2018, the Board awarded to Ampco Contracting, the demolition and grading contract for the Science and Technology Buildings as the first phase of the preparation for the construction of the new Discovery Building, in the amount of $3,954,000.00.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts 

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT -  $3,954,000.00
• CHANGE ORDER #01 - Abatement of Technology Building: $394,063.43
• CHANGE ORDER #02 - Relocation of trees: $36,120.00
• CHANGE ORDER #03 - Relocation of trees: $63,303.02
• CHANGE ORDER #04 - Move trees, electrical breakers and haz waste: $225,806.00
• CHANGE ORDER #05 - New Fencing, Sc Quad sewer MH, Michigan fence: $57,166.43
• CHANGE ORDER #06 - Privacy Fence Screening at Michigan fence: $6,457.95
• CHANGE ORDER #07 - Utility Modifications & SWPPP Compliance: $257,981.37        
• TOTAL CONTRACT AMOUNT: $4,994,898.20

It is recommended that the Board of Education approve Change Order #01 with Elite Modular for the Malibu Schools Alignment Project - Pt. Dume Elementary School, in an amount of $81,672.00 for a total contract amount $1,239,492.65.

The Board authorized the extension and use of the Savanna School District’s piggybackable bid awarded to Elite Modular during the 8/16/18 meeting. The DSA approved portable buildings and appropriate services are specified under Project Bid #SSPS, #40-09/2016-17 valid from January 17, 2018, through January 17, 2019.

On 8/16/18, the Board approved a contract with Elite Modular to provide the Interim Housing classrooms, restrooms, and admin offices at Point Dume Marine Science School as a part of the Malibu Schools Alignment Project. The proposal included leasing of Seven 24’ x 40’ classrooms, One 36’x40’ kindergarten classroom, One 8.5’ x 40’ restroom building, and One 36’x40’ Administration Office. This change order will cover the cost of upgraded interior and exterior finishes. Interior finishes will be upgraded to District standard carpet, linoleum, walk-off mats, and ceramic tile in the restrooms. The exterior upgrade will include custom paint to match other school buildings at the site and as a mitigation included in the proposed CEQA document.

This Change Order no. 01 is an extension to the project to provide for the changed scope. 

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90909-0-00000-85000-5630-019-2600
• Budget Category: Hard Costs \ Construction Contracts\ Modulars

MEASURE ES FUNDING

Original Contract:         

• 1^st year, rental, improvements, delivery, crane & installation: $457,287.33
• Rental only per year at $57,800 total for years 2 to 5: $149,233.33
• Dismantle, crane & return (payable when buildings are returned): $103,600.00
• Overall Total: $1,157,820.65

• Change Order #01: $81,672.00          
• Total Contract amount: $1,239,492.65

It is recommended that the Board of Education approve Change Order #04 with Waisman Construction, Inc. for the Webster Elementary School – Drop-off and Parking Lot Reconfiguration Project in an amount of $15,774.86 for a total contract amount of $3,417,132.45 and 0 days of schedule impact.

On April 12, 2017, the Board awarded to Waisman Construction, Inc. the construction contract for the Webster Elementary School – Safety Project in the amount of $ 3,207,665.00.

The changes for this Change Order #04 include: Provide and install additional concrete at the South parking lot walkway; relocating of the Tuff shed; install temporary directional signs; Repair existing CMU wall at the North playfield area of the campus; Saturday overtime delta cost per District request to achieve certain portion of work completed before the school opening; rework for the existing underground electrical for light poles in the North playfield area.

Change Order No. #04 includes a 0 day increase to the contract time and funding is from Program Reserve shortages.

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-6200-008-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-118507

MEASURE ES FUNDING

• Original Contract: $3,207,665.00
• Change Order #01: $49,661.54
• Change Order #02: $55,699.90
• Change Order #03: $88,331.15
• Change Order #04: $15,774.86                          
• TOTAL CONTRACT AMOUNT: $3,417,132.45

It is recommended that the Board of Education accept as completed all construction under the contract issued to Bay Area Sign dba Aloha Electric Sign Co. for the Santa Monica High School - Campus Plan Project – Wayfinding Signage Construction Contract Informal Bid #18.29.ES for a final contract amount of $165,440.00. 

On June 28, 2018, the Santa Monica Malibu Unified School District’s Board of Education awarded to Bay Area Sign dba Aloha Electric Sign Co. the contract for the Wayfinding Signage Project, Informal Bid #18.29.ES, as part of the Santa Monica High School Campus Plan Project in the amount of $139,560.00. A total of 3 amendments to the contract were approved by the Board which increased the overall contract cost by $25,880.00 to $165,440.00.

All scope of work items have now been completed.  A Certificate of Substantial Completion was issued to Bay Area Sign dba Aloha Electric Sign Co.  All correction items have been successfully addressed and no further correction items remain.  In compliance with statutory requirements, a Notice of Completion will be filed with the County of Los Angeles.

Funding Information

• Budgeted: Yes
• Fund: 83
• Source: Measure ES
• Account Number: 83-90904-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts
  

It is recommended that the Board of Education approve and publish required procedures and guidelines for evaluating the qualifications and proposals of prospective lease-leaseback contractor for the John Adams Middle School Performing Arts Complex Project which will ensure that the best value selection by the Santa Monica-Malibu Unified School District is conducted in a fair and impartial manner. 

California Education Code section 17406 requires the Board of Education to approve and publish required procedures and guidelines for evaluating the qualifications of proposers on lease-leaseback projects that ensure best value selections by the District are conducted in a fair and impartial manner.  Attached to this Agenda (Exhibit A) is the proposed John Adams Middle School Request for Qualifications (“RFQ”) that establishes the procedures and guidelines to be implemented in selecting qualified contractors to submit proposals to the District for the JAMS Performing Arts Complex Project.  The RFQ is intended to ensure the best value selection by the District for the JAMS Performing Arts Complex Project is in compliance with Education Code section 17406.  Following Board approval, District staff intends to cause the RFQ in substantially the form attached to be issued for the Project.  

It is recommended that the Board of Education accept as completed all construction under the contract issued to Erickson Hall, for the Santa Monica High School – Science and Technology Phase II Project - for all work associated with Science and Technology Phase II and amendments for a final contract amount of $5,134,242.59. 

On September 15, 2013, the Santa Monica Malibu Unified School District’s Board of Education awarded to Erickson-Hall Construction Co. the Lease Leaseback contract for the Santa Monica High School Science & Technology Building and Site Improvements in the amount not to exceed $5,000,000.00. A total of 4 amendments to the contract were approved by the Board, which increased the overall contract cost by $134,242.56 to $5,134,242.59.

All scope of work items have now been completed.  A Certificate of Substantial Completion was issued to Erickson Hall.  All correction items have been successfully addressed and no further correction items remain.  In compliance with statutory requirements, a Notice of Completion will be filed with the County of Los Angeles. 

Funding Information

• Budgeted: Yes
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-00000-85000-6200-015-2600
• Budget Category: Construction Contract
  

It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments.

Unless otherwise noted, all items are included in the 2018-2019 approved budget.

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified.

 All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the Board of Education approve the increase in FTE's (total =1.982 FTE), as indicated below in order to meet IEP requirements and student needs for the 2018-2019 school year.

The 2018-2019 budget will be adjusted $86,701 for salary and benefits.

ParaEducator 3: New position/6 hours (0.75 FTE) - Franklin Elementary

ParaEducator 1: from 4 hours (0.50 FTE) to 6 hours (0.75 FTE) - Pre-School to McKinley

ParaEducator 1: from 4 hours (0.50 FTE) to 5 hours (0.625 FTE) - McKinley Elementary

ParaEducator 1: from 6 hours (0.75 FTE) to 7.5 hours (0.9375 FTE) - McKinley Elementary

ParaEducator 1: from 6 hours (0.75 FTE) to 7 hours (0.875 FTE) - McKinley Elementary

ParaEducator 2: from 7.4 hours (0.925 FTE) to 7.8 hours (0.975 FTE) - Santa Monica HS

ParaEducator 2: from 6.5 hours (0.8125 FTE) to 7.73 hours (0.97 FTE) - Santa Monica HS

ParaEducator 3: from 6.33 hours (0.7913 FTE) to 6.6 hours (0.825 FTE) - Santa Monica HS

It is recommended that the Board of Education expel student (B/D 12/01/2001), but suspend enforcement of the expulsion and allow the student to attend Olympic High School on a plan for Rehabilitation and Reinstatement for the remainder of the school year ending on June 12, 2019. 

The Superintendent of the Santa Monica-Malibu Unified School District recommends expulsion based on the student’s violation of the following Education Code sections:

• EC 48900(c): Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of a controlled substance.           
• EC 48900(j): Unlawfully possessed or unlawfully offered, arranged, or negotiated to sell drug paraphernalia.
• EC 48915(c)(3): Unlawfully selling a controlled substance

The Administrative Hearing Panel recommends suspending enforcement of the expulsion and allowing the student to attend Olympic High School during the term of the expulsion.  The student is expected to make satisfactory progress in fulfilling the requirements of the Rehabilitation Plan.  The expulsion order is to be put into effect if the student fails to make satisfactory progress during the period of expulsion.  If the expulsion is put into effect, the student shall be placed in an educational program operated by the Los Angeles County Office of Education.

The purpose of this presentation is for the Board of Education to hear from the SMMUSD counselor team regarding the many counseling facets that we provide our students and families, including Hatching Results and Naviance.  The counseling team will also highlight the professional development opportunities in which they have participated, which have allowed them to collaborate to create, reshape, and reform our current counseling programs.  

Staff anticipates that this item will require a total of 45 minutes, with 25 minutes for the staff report and 20 minutes for board member questions/comments.  

Staff will provide the Board of Education with an update on the Food and Nutrition Services Department's plan to increase participation rates as well as the progress and timeline on rolling out the freshly-prepared food pilot program.  

Staff anticipates that this item will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board member questions/comments.

As part of California’s new accountability system, Local Education Agencies (LEAs) must report out annually on their performance on five local indicators for the California School Dashboard. These local indicators must be presented in a public meeting prior to November 16, 2018. 

This discussion item will provide information about the purpose of the Local Indicators, the state priorities that they are designed to measure, and the choices districts have for how to measure them. The discussion item also includes district-level data that will be visible on the California School Dashboard, about which board members may have additional questions.

The local indicators reflect information from the 2017-18 school year. Like all dashboard data, they are lag indicators.

The standards for the local performance indicators are based on whether LEAs:

1. Measure their progress on the local performance indicator based on locally available information, and
2. Report the results to the LEA's local governing board at a regularly scheduled meeting of the local governing board and to stakeholders and the public through the evaluation rubrics.

LEAs determine whether they have (Met, Not Met, or Not Met for Two or More Years) for each applicable local performance indicator. LEAs make this determination by using self-reflection tools included in the evaluation rubrics, which will allow them to measure and report their progress through the California School Dashboard.

Performance Standards

The performance standards for the local performance indicators are:

Appropriately Assigned Teachers, Access to Curriculum-Aligned Instructional Materials, and Safe, Clean and Functional School Facilities (Priority 1)

• Standard: LEA annually measures its progress in meeting the Williams settlement requirements at 100% at all of its school sites, as applicable, and promptly addresses any complaints or other deficiencies identified throughout the academic year, as applicable.

Implementation of State Academic Standards (Priority 2)

• Standard: LEA annually measures its progress implementing state academic standards.

Parent Engagement (Priority 3)

• Standard: LEA annually measures its progress in (1) seeking input from parents in decision making and (2) promoting parental participation in programs.

School Climate (Priority 6)

• Standard: LEA administers a local climate survey at least every other year that provides a valid measure of perceptions of school safety and connectedness, such as the California Healthy Kids Survey, to students in at least one grade within the grade span(s) that the LEA serves (e.g., K-5, 6-8, 9-12).

Self-Reflection Tool (Priority 7)

• Standard: Local educational agencies (LEAs) annually measure their progress in the extent to which students have access to, and are enrolled in, a broad course of study.

Staff anticipates this item will take a total of 20 minutes, with 10 minutes for the staff report and 10 minutes for board member questions/comments. 

The final version of the presentation has been attached.

Following the direction of the Board on 11/14/17, and further clarified on 3/15/18, the Board has charged the District’s leadership to:

• Establish a committee to advise the superintendent on efforts to establish a secondary project-based learning pathway, with an initial cohort beginning in the fall of 2019;
• Set aside funding to hire coordinator to facilitate the committee’s long-term vision, apply for grants, and facilitate professional learning; and
• Secure a budget to enact the PBL vision as recommended by the committee and adopted by the board in order to (but not limited to) releasing and training teachers and providing instructional supplies.

Staff will share progress in each of the three charged areas and seeks direction of on recommended next steps.

Staff anticipates that this item will require a total of 40 minutes, with 20 minutes for the staff report and 20 minutes for board member questions/comments.  

It is recommended that the Board of Education approve the establishing of a County-District School (CDS) Code in order to fulfill its direction for District Leadership to establish a 9th grade project-based learning cohort by the fall of 2019. 

The Superintendent of the Santa Monica-Malibu Unified School District recommends that a CDS Code be applied for by 11/23/18 in order to fulfill its direction for District Leadership to establish a 9th grade project-based learning cohort by the fall of 2019. 

Staff anticipates that this item will require a total of 10 minutes.  

It is recommended that the Board of Education hold a public hearing regarding the negotiation proposal for the Santa Monica-Malibu Unified School District and the School Employees International Union - Local 99 (SEIU).

This item allows members of the public to comment on the Article that has been opened by SMMUSD and SEIU to consider a Supplemental Employee Retirement Plan (SERP). Please refer to Information Items for the proposal.

It is recommended that the Board of Education adopt Resolution No. 18-16, Supplemental Employee Retirement Plan, per California Government Code Section 53224, effective July 1, 2019. 

A Supplemental Employee Retirement Plan ("SERP") will allow the District to develop and offer an incentive plan that will enhance early retirement benefits, while providing an effective budget and staff planning solution.  The District has identified 358 employees who meet the eligibility requirements, including having an average age of 60 or higher.  Offering a SERP at this time is responsive to declines in enrollment, and will assist the District in proactive staff planning while enhancing economic flexibility.

At maximum projected participation, the five (5) year projected total net savings is $4.1 million.

Staff anticipates that this item will require a total of 20 minutes, with 10 minutes for the staff report and 10 minutes for board member questions/comments.

It is recommended that the Board of Education approve the following budget transfers, as described on the following pages, for these below-listed Funds. 

These routine paper transfers are intended to accomplish the formal/final shifting to recognize the accounting of previously-approved activities prior to the 1^st Interim Report.

• Fund 01 - General Fund (Unrestricted & Restricted)
• Fund 11 - Adult Education Fund
• Fund 12 - Child Development Fund
• Fund 13 - Cafeteria Fund
• Fund 21.3 - Building Fund /Measure BB Series D
  
• Fund 21.4 - Building Fund /Measure ES Series A
• Fund 21.5 - Building Fund /Measure ES Series B
• Fund 21.6 - Building Fund /Measure ES Series C
• Fund 21.7 - Building Fund /Measure ES Series D
• Fund 40 - County School Facilities Fund

Please note that this is the final listing of Funds as of 11/10/18.

Staff anticipates that this item will require a total of 30 minutes, with 15 minutes for the staff report and 15 minutes for board members questions/comments.  

This is to inform the Board of Education that the District and Service Employees International Union - Local 99 (SEIU) jointly open negotiations to consider Article 16 - Wages.

 Pursuant to Government Code Section 3547, the District and SEIU submit the following proposal:

• Consider Supplemental Employee Retirement Plan (SERP)

The Rhodda Act requires parties negotiating a collective bargaining agreement to give public notice of their proposals at a public meeting.  By "sunshining" in this fashion, SMMUSD and SEIU are announcing their intent to negotiate.

The public is invited to comment on the proposal at a public hearing.

These items are submitted for the public record for information. These items do not require discussion nor action. 

It is recommended that the supplemental textbooks listed below be adopted for the Santa Monica-Malibu Unified School District.

In accordance with the Board of Education policy, the supplemental textbooks listed below will be on public display for the next two weeks in the Educational Services Department at 1630 17th Street, Santa Monica, CA 90404.

• Signs Preceding the End of the World, by Herrera Yuri, for use in English 12AP classroom.Adoption requested by Rachel Stowell and Alex Maye at Malibu High School.

This meeting will adjourn to a regular meeting scheduled for Thursday, December 13, 2018, at 5:30 p.m. at the district office: 1651 16th St., Santa Monica, CA.