MEETING FORMAT "HYBRID"
Santa Monica-Malibu USD
January 17, 2019 5:30PM
District Administrative Offices: 1651 16th Street, Santa Monica, CA.
The Board of Education will call the meeting to order at 4:30 p.m. in the Board Conference Room at the District Offices, at which time the Board of Education will move to Closed Session regarding the items listed under Closed Session. The public meeting will reconvene at 5:30 p.m. in the Board Room.
|
| Dr. Tahvildaran-Jesswein called closed session to order at 4:30 p.m. |
|
|
Persons wishing to address the Board of Education regarding an item scheduled for closed session must submit the “Request to Address” card prior to the start of closed session.
|
|
| 
- Name of Case: America Unites for Kids vs. Lyon (C.D. Ca. Sept., 2016), now on appeal to the U.S. Court of Appeals for the Ninth Circuit, America Unites for Kids v. Rousseau, No. 16-56390
|
|
|
- Agency Designated Representative: Dr. Ben Drati
- Employee Organizations: SEIU
- Agency Designated Representative: Ben Drati
- Employee Organization: SMMCTA
- Agency Designated Representative; Ben Drati
- Employee Organization: SMMASA
|
|
|
| Dr. Tahvildaran-Jesswein called open session to order at 5:48 p.m. |
|
|
Absent Oscar de la Torre
Present Craig Foster
Present Jon Kean
Present Maria Leon-Vazquez
Present Laurie Lieberman
Present Ralph Mechur
Present Dr. Richard Tahvildaran-Jesswein |
|
|
| Led by the Santa Monica High School boys’ water polo team |
|
|
It is recommended that the Board of Education approve the January 17, 2019, regular meeting agenda. |
It is recommended that the Board of Education approve the January 17, 2019, regular meeting agenda. Passed with a motion by Mr. Jon Kean and a second by Ms. Laurie Lieberman. |
Absent Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Yes Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
|
|
|
|
It is recommended that the Board of Education approve the December 13, 2018, regular meeting minutes. |
It is recommended that the Board of Education approve the December 13, 2018, regular meeting minutes. Passed with a motion by Ms. Laurie Lieberman and a second by Ms. Maria Leon-Vazquez. |
Absent Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Yes Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
|
|
Minutes_121318
|
|
|
- Samohi Boys' Water Polo - Division Champions
- Samohi Girls' Volleyball - League Champions
- Samohi Girls' Tennis - League Champions
- Samohi Boys' Cross-Country - League Champions
|
Time start: 5:50 p.m. Time end: 6:00 p.m.
The board recognized the following teams for winning CIF League and above for fall 2018:
* Samohi Boys' Water Polo - Division Champions
* Samohi Girls' Volleyball - League Champions
* Samohi Girls' Tennis - League Champions
* Samohi Boys' Cross-Country - League Champions |
|
|
These items are staff presentations and/or updates to the Board of Education.
|
|
|
As part of our collective efforts to achieving excellence through equity, we have committed to establishing and embedding cross-cultural and socio-emotional learning as a cornerstone of our students’ educational experience. The development of the Social Justice Framework and Action Plan demonstrate our long-term commitment to implementing a comprehensive approach to fulfill our promises to students and families. This study session is intended to give an update to the board and our community on the implementation of the action steps outlined in year two of our long-term plan. As part of the presentation, we will identify the progress made, any adjustments that have taken place, and next steps. |
| |
Staff anticipates that this item will require a total of 40 minutes, with 20 minutes for the staff report and 20 minutes for board questions/comments.
|
Time start: 6:01 p.m. Time end: 6:50 p.m.
Staff answered board members’ questions regarding staff and family workshops and requested to be invited to the various sessions. The board also requested to be updated on the development of the various courses that will be offered to meet this specific American and Ethnics Study graduation requirement in 2024.
Student Board Member Blain suggested staff research the California Conference for Equity and Justice opportunity for students. Board members suggested staff consider: focusing the literature and stories on local history as well; sharing the information with middle school families; and inviting SMC professors on sabbatical to participate in the instruction. |
Excellence Through Equity Social Justice Framework and Action Plan
|
|
| 
|
Educational Services staff will share an update to the Digital Learning Program. The program was presented to the board at the September 6, 2018, board meeting and will provide equitable access to mobile devices for all students, while supporting the integration of instructional technologies within SMMUSD’s instructional practices and adopted curriculum. The program includes professional development for all staff and students, technical support and maintenance including a refresh plan. |
| |
Staff anticipates that this item will require a total of 40 minutes, with 20 minutes for the staff report and 20 minutes for board member questions/comments.
The attached presentation was updated on 1/17/19 at 4:30 p.m. |
Time start: 6:50 p.m. Time end: 7:44 p.m.
Public Comments:
* Zachariah Washington and Marina Santos addressed the board regarding this item.
Staff answered board members’ questions regarding the Digital Learning Program and the integration of Chromebooks with Google apps; how the technology is used in specific grade levels, including the device-to-student ratio and how it will invigorate learning. The board requested more information on the digital citizenship model. |
Digital Learning Update
|
|
|
The Communications section provides an opportunity for the Board of Education to hear reports from the individuals or committee representatives listed below. All reports are limited to 5 minutes or less. However, if more time is necessary, or if a report will not be presented, please notify the Board secretary eight workdays prior to the date of the meeting.
|
|
|
Time start: 7:44 p.m. Time end: 7:48 p.m.
Mr. Blain reported updated the board on his idea to establish a Santa Monica Youth Leadership group, like a student senate with representatives from each site. He envisions the group meeting on weeks in between board meetings, allowing the members to share with the student board rep their thoughts and concerns to then be shared with the board. Each of these meetings could have a specific focus. Mr. Blain reported that he shared this idea with the site administrators at a principals’ meeting, and they liked the idea. He is hoping the principals could spread the word among their student population and encourage students to apply. |
|
|
Time start: 7:48 p.m. Time end: 7:51 p.m.
Ms. Braff thanked everyone who has been involved in responding to the fire and rain events in Malibu, both classified and certificated staff. She commended the teachers been doing outstanding job regarding online learning for Malibu students. Ms. Braff expressed the union’s support for the LAUSD teachers’ union strike, highlighting the demands for smaller class sizes, more nurses and counselors, green spaces on campuses, and higher wages. She added that while these are LAUSD teachers on strike, the hope is that their message for increasing school district funding in California in general will apply pressure to the state leadership. Ms. Braff invited board members to walk the strike line at Venice High School from 7-9 a.m. and/or 3-4 p.m. |
|
|
Time start: 7:51 p.m. Time end: 7:54 p.m.
Ms. Cartee-McNeely supported Ms. Braff’s remarks regarding the LAUSD teacher strike. She reported that some SEIU members in LAUSD are on sympathy strike to support their coworkers; although, food services staff continues to work to ensure students are fed. Regarding the Early Learning Item under Major in this agenda, Ms. Cartee-McNeely said that while the union did not anticipate negative effects from the change, but said the union reserves the right to negotiate in case problems arise. She also reported that SEIU looks forward to discussing a new campus monitor position with the district. |
|
|
Time start: 7:54 p.m. Time end: 7:59 p.m.
Ms. Seizer reported that PTA Council members in Santa Monica are assisting their peers in Malibu with the necessary year-end PTA paperwork, since the fire has disrupted everyday life in Malibu. They are also working together to address the paperwork involved with combing the Juan Cabrillo and Point Dume PTAs. The council also helped at the Friendsgiving Feast that was held in Malibu. The council made a donation of books to the Infant Toddler Center at Samohi. Liz Scharetg from the City of Santa Monica’s Cradle to Career (C2C) initiative presented to the council the report on how C2C can support families and the community. The council wrote a letter to the Coastal Commission in support of more fields for students and the community. Summer Adventure registration will be going online this year. The various PTA units are starting to work on forming their nominating committees for to elect next year’s officers. The council provided funding for six high school students to go to Sacramento Safari, an educational and advocacy-training program, during which the students get to meet legislative reps and tour the Capitol. |
|
|
Time start: 7:59 p.m. Time end: 8:04 p.m.
Dr. Drati introduced Mr. Carey Upton, who gave a brief update on the work done in response to the Woolsey Fire and subsequent mud damage. Dr. Drati added that Mr. Upton and his team, along with numerous district and site staff, have been working diligently to make sure the schools are safe for the students and staff. He reminded everyone of the special board meeting next week, the topic of which will be project-based learning. |
|
|
Passed with a motion by Mr. Craig Foster and a second by Mr. Ralph Mechur. |
Absent Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Yes Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
|
|
As agreed by the President, Vice President, and Superintendent during agenda planning, consent agenda items are considered routine, require no discussion, and are normally approved all at once by the Board of Education. However, members of the Board of Education, staff, or the public may request an item be moved from the consent agenda to Section XI (Major Items) for clarification and/or discussion.
|
The board approved Item Nos. A.1-5, B.1-4, C.1-20, D.1-6, and E.1-2 listed under the Consent Calendar.
Time start: 8:04 p.m. Time end: 8:05 p.m. |
|
|
It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. |
- Contractor: Louis Ng (Lenson Productions LLC)
- Date: 11/29/18-6/12/19
- Amount: $10,500.00
- Description: To film and record winter and spring music concerts and produce DVDs and/or blue-ray discs.
- Site: Lincoln Middle School
- Funding: 01-90120-0-17110-10000-5802-012-4120—$7,500; 01-90120-0-17200-10000-5802-012-4120—$3,000
- Contractor: Arturo Rodriguez
- Dates: 03/01/19-03/27/19
- Amount not to exceed: $1,500.00
- Description: Guest Conductor for the Stairway of the Stars, Orchestra Concert on March 22, 2019. Plus site based rehearsals and dress rehearsals.
- Site: Educational Services
- Funding: 01-90120-0-17300-10000-5890-030-1300 (Stairway to the Stars Gift)
- Contractor: John Burdett
- Dates: 03/01/19-03/27/19
- Amount not to exceed: $1,500.00
- Description: Guest Conductor for the Stairway of the Stars, Band Concert on March 27, 2019. Plus site based rehearsals and dress rehearsals.
- Site: Educational Services
- Funding: 01-90120-0-17300-10000-5890-030-1300 (Stairway to the Stars Gift)
- Contractor: Polly Vasche
- Dates: 03/01/19-03/27/19
- Amount not to exceed: $1,500.00
- Description: Guest Conductor for the Stairway of the Stars, Choir Concert on March 18, 2019. Plus site based rehearsals and dress rehearsals.
- Site: Educational Services
- Funding: 01-90120-0-17300-10000-5890-030-1300 (Stairway to the Stars Gift)
- Contractor: South West Video, Inc.
- Dates: 03/18/19–03/27/19
- Amount not to exceed:$0.00
- Description: Video company has been contracted to perform video services for the Stairway to the Stars concerts on March 18, 22, and 27. South West Video, Inc. will provide DVD copies of the Stairway concerts.
- Site: Educational Services
- Funding:01-90120-0-17300-10000-5890-030-1300 (Stairway to the Stars Gift)
|
These contracts are included in the 2018-19 budget. |
|
|
| It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms. |
| The average cost for substitute teachers is $183/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute. |
C & T 01/17/19
|
|
|
It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2018-2019 school year. |
- School: John Muir Elementary
- Grade: 5th grade
- # of Students: 48
- Destination: Pali Institute Running Springs, CA 92382
- Dates: 03/04/19-03/06/19
- Principal/Teacher: P.Lytz/L.Benitez/S.Davies
- Cost & Funding Source: $345.00 will be paid by students’ parents and fundraising
- Subject: Science
- Purpose: Outdoor science school curriculum-based field trip
|
No child will be denied due to financial hardship. |
|
|
It is recommended that the Board of Education approve the mid-year conversion to add Early Head Start Services for the remainder of the 2018-19 school year. |
The expectation is the Basic Head Start program will reduce our allowable student slots by 14, down to 118. There will be no funding change. The Early Head Start conversion will be to add 8 Homebased Early Head Start student slots. |
| |
The additional funding will be a total of $67,777 for basic operational costs, $100 for Training and Technical Assistance and up to $50,000 for additional start-up costs as needed. This total amount is for the 2018-2019 school year, with the program ending in June 2019. |
|
|
It is recommended that the Board of Education approve the attached Special Education contracts for fiscal year 2018/2019. |
According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non -public, non-sectarian school, the individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement. The recommendations for these severely handicapped students are made by the District IEP Team in accordance with State and Federal Laws. The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available. Funding to come from a SELPA -wide non-public school/non public agency reserve account. |
| |
|
|
It is recommended that the Board of Education approve the following Purchase order and Changed Purchase Orders from December 5, 2018 through January 4, 2019, for fiscal / 19.
|
SMMUSD_POList_120518-010419
|
|
|
| It is recommended that the Board of Education accept, with gratitude, checks totaling $15,309.00 presented to the Santa Monica-Malibu Unified School District. It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2018-2019 income and appropriations by $15,309.00 as described on the attached listing. |
| This report details only cash gifts. It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s. Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource. A final report that compiles all gift and PTA contributions is prepared and available annually. COMMENT: The value of all non-cash gifts has been determined by the donors. NOTE: The list of gifts is available on the District’s website, www.smmusd.org. |
| |
Gift Report 01/17/19
|
|
|
| It is recommended that the Board of Education award Unifirst Corporation, Bid# 19.05 for uniforms for Maintenance and Operations Department in an amount not to exceed $27,706.12 for year 1 of a 3-year contract. |
The uniforms give the Maintenance and Operations staff a professional look and it also helps with security by allowing others to quickly identify an SMMUSD employee when they are at different campuses.
|
| |
| Funding Information: |
| Four proposals were received outlining their type of uniforms and pricing. The district chose Unifirst Corporation because it had the best quality uniform with the best service of turnaround. It was also had the lowest pricing based on a standard comparable. - Unifirst: $20,815.08
- Cintas: $23,280.40
- Prudential: $23,943.92
- Aramark: $24,052.60
|
|
|
It is recommended that the Board of Education adopt Resolution No. 18-22 - California Governor's Office of Emergency Services - Designation of Applicant's Agent for Non-state Agencies. |
The resolution adds Melody Canady, our district's Assistant Superintendent for Business and Fiscal Services, to the application form for the California Governor's Office of Emergency Services. |
| |
Resolution: Cal OES Authorization
|
|
|
It is recommended that the Board of Education enter into an agreement with the following Independent Contractors for Measure BB & ES Projects. |
- Contractor: Art Meets Technology
- Dates: 08/01/18 – 07/31/19
- Amount not to exceed: $5,000.00
- Description: FIP Website Maintenance
- Site: Measure BB & Measure ES
- Funding: 83-90500-0-00000-85000-5890-050-2600 (BB-20%); 86-90100-0-00000-85000-5802-050-2600 (ES-80%)
|
These contracts are included in the 2018-2019 budget. |
|
|
It is recommended that the Board of Education approve Contract Amendment #19 with dsk Architects to provide additional architectural and engineering design services for Franklin Elementary School – Window, Paint, Floors and Doors and HVAC Project in an amount not to exceed $22,345.00 for a total contract amount of $1,362,383.00. |
Additional services to analyze damaged rebar in Franklin ES Building D and E that occurred when the contractor cored through the exterior walls, including wall x-ray review, and site observation damage analysis. Total for these services: $3,347.00. Additional services to replace eight existing rooftop units with new units in Building B to provide heating to second-floor classrooms previously not in the contract. The design will also include HVAC for two other support spaces on that floor. The existing boilers that currently supply heat to the second floor of Building B are very old and have recently broken down. The new rooftop units will replace the failing boilers which will be removed. Total for these services: $18,998.00. |
| |
Funding Information - Budget: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90905-0-00000-85000-5802-002-2600
- Budget Category: Soft Costs/AE Design Services
MEASURE ES FUNDING - ORIGINAL CONTRACT – Webster – WPF: $192,235.00
- CA #01 – Webster ES – WPF: $27,470.00
- CA #02 – Webster ES – WPF: $N/A
- CA #03 – Webster ES – WPF: $10,000.00
- CA #04 – Webster ES, Pt. Dume ES – PFD addl services: $34,762.00
- CA #05 – Webster ES – WPFD: $58,480.00
- CA #06 – Olympic HS – WPFD and HVAC Project: $379,828.00
- CA #07 – Olympic HS – HVAC Project addl services landscape: $18,364.00
- CA #08 – Olympic HS – WPFD and HVAC Project Reimbursable Exp: $18,950.00
- CA #09 – Webster ES – WPF additional services construction mgmt: $9,555.00
- CA #10 – Olympic HS – WPFD additional design services: $44,611.00
- CA #11 – Malibu Realignment – Pt. Dume ES Interim Housing: $66,910.00
- CA #12 – Pt. Dume ES – PFD additional design services: $26,361.00
- CA #13 – Pt. Dume ES PFD, Franklin ES, WPFD & HVAC addl design services: $107,139.00
- CA #14 – Pt. Dume ES, Olympic HS – WPFD & HVAC additional design services: $89,947.00
- CA #15 – Malibu Realignment – Webster ES, Play Yards: $57,534.00
- CA #16 – Malibu Realignment – Pt. Dume ES Wastewater Treatment: $118,327.00
- CA #17 – Pt. Dume ES PFD, Franklin ES WPFD & HVAC – additional design services: $72,900.00
- CA #18 – Pt. Dume ES – HVAC additional design services: $6,665.00
- CA #19 – Franklin ES WPFD & HVAC - additional design services: $22,345.00
- TOTAL CONTRACT AMOUNT: $1,362,383.00
|
|
|
It is recommended that the Board of Education approve Contract Amendment #1 with Struere to provide additional architectural and engineering design services at the 1515 Maple Street Church Property – Demolition Project in an amount not to exceed $5,300.00 for a total contract amount of $49,600.00. |
The District plans to demolish the structures on the recently purchased the property located at 1515 Maple Street, Santa Monica, CA. Struere is providing Architectural design services for the demolition of the structures, rough grading and landscape work. At the request of local neighbors, the District has asked
Struere to provide additional landscape features for this site including adding shrubbery and parkway plants to improve the aesthetics of the empty lot once the buildings have been demolished. |
| |
Funding Information - Budget: Yes
- Fund: 86
- Source: ES
- Account Number: 86-90912-0-00000-85000-5802-006-2600
- Description: Soft Costs/AE Design Services
- ORIGINAL CONTRACT – Church Property Demolition – WPF: $44,300.00
- CA #01 – Church Property – Additional Services: $5,300.00
- TOTAL CONTRACT AMOUNT: $49,600.00
|
|
|
It is recommended that the Board of Education approve Contract Amendment #15 with HMC Architects to include the cost of additional architectural and engineering design services related to a new HVAC cooling tower to serve the new Administration Building for the Malibu Middle & High School – Campus Improvements Project. This amendment will include an offsetting credit related to the design of a campus wide central plant. This amendment results in an overall credit amount of ($125,391.50) and a total contract amount of $2,920,222.00. |
Contract Amendment #15 will cover the cost of additional architectural and engineering design services related to the design of a new HVAC cooling tower for the new Administration Building. The scope of this amendment will include exploring a variety of mechanical and electrical system to identify the best option for campus conditions and preparing construction documents that will be issued as a CCD to the contractor for the Admin Building. Subconsultant services will include civil engineering, landscape architecture, structural engineering, mechanical and plumbing engineering, electrical engineering, and acoustical design. The cost of this new design effort is $166,575.00. This amendment will also include the credit back of the remaining contract balance from CA #9 for the design of a campuswide HVAC central plant. The central plant would have been designed to accommodate most of the buildings on the current campus, but district staff has deemed it to be unnecessary in light of recent changes in future plans for the campus. The value of this credit to the District is ($291,966.50). |
| |
Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90906-0-00000-85000-5802-010-2600
- Project: MMHS HVAC Project
- Budget Category: Soft Costs \ Design Services \ Architects
MEASURE ES FUNDING: - ORIGINAL CONTRACT: $988,826.00
- CONTRACT AMENDMENT #01 - WPFD – Cabrillo, GES, WRLC: $286,749.00
- CONTRACT AMENDMENT #02 - WPFD – MMHS- F,I & G: $1,875.00
- CONTRACT AMENDMENT #03 - WPFD – Cabrillo: $117,673.60
- CONTRACT AMENDMENT #04 - WPFD – MMHS FIG: $121,484.00
- CONTRACT AMENDMENT #05 - Cabrillo Playground: $64,265.00
- CONTRACT AMENDMENT #06 - WPFD – Cabrillo: $30,140.00
- CONTRACT AMENDMENT #07 - WPFD – MMHS: $54,000.00
- CONTRACT AMENDMENT #08 - WPFD – MMHS: $608,565.50
- CONTRACT AMENDMENT #09 - HVAC Central Plant: $490,700.00
- CONTRACT AMENDMENT #10 - WPFD – MMHS & Will Rogers: $111,750.00
- CONTRACT AMENDMENT #11 - HVAC – MMHS: $45,320.00
- CONTRACT AMENDMENT #12 - WPFD – MMHS: $87,000.00
- CONTRACT AMENDMENT #13 - WPFD – MMHS: $30,265.40
- CONTRACT AMENDMENT #14 – WPFD - Cabrillo ES: $7,000.00
- CONTRACT AMENDMENT #15 – Administration Building Cooling Tower: ($125,391.50)
- TOTAL CONTRACT AMOUNT: $2,920,222.00
|
|
|
It is recommended that the Board of Education approve Contract Amendment #09 with Leighton Consulting Inc. to provide additional special inspections and materials testing services for Malibu Middle & High School – Campus Improvements Project (Phase 4) in an amount not to exceed $70,281.00 for total contract amount of $1,112,674.50. |
Leighton Consulting, Inc. provided additional special inspections and materials testing services at Malibu Middle & High School. Leighton’s scope of work is presented in their proposal, dated December 12, 2018. This change is a result of Leighton performing additional in-plant special inspection services that were not currently budgeted and inspection during the field welding/bolting phase which exceeded the estimated efforts at Malibu High School. Funding for this CA will be through Program Reserve Shortage. |
| |
Funding Information - Budgeted: No
- Fund: 83-90500-0-00000-85000-5802-010-2600
- Source: Measure BB
- Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering and Material Testing
- DSA #: 03-117640
MEASURE BB FUNDING: - Original Contract: $14,610.00
- Contract Amendment #01: $197,510.00
- Contract Amendment #02: $17,500.00
- Contract Amendment #03: $4,800.00
- Contract Amendment #04: $26,124.00
- Contract Amendment #05: $14,085.00
- Contract Amendment #06: $732,024.00
- Contract Amendment #07: $13,107.00
- Contract Amendment #08: $22,633.50
- Contract Amendment #09: $70,281.00
- Total Contract Amount: $1,112,674.50
|
|
|
It is recommended that the Board of Education approve Contract Amendment #10 with Leighton Consulting Inc. to provide additional geotechnical observation and testing services for Malibu Middle & High School – Campus Improvements Project (Phase 4) in an amount not to exceed $15,294.00 for total contract amount of $1,127,968.50. |
Leighton Consulting, Inc. provided additional geotechnical observation and testing services at Malibu Middle & High School. Leighton’s scope of work is presented in their proposal, dated December 12, 2018. This change is a result of Leighton performing additional geotechnical services and materials special inspection services in order to complete the project at Malibu High School. Funding for this item will be through Program Reserve Shortage. |
| |
Funding Information - Budgeted: No
- Fund: 83-90500-0-00000-85000-5802-010-2600
- Source: Measure BB
- Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering and Material Testing
- DSA #: 03-117640
MEASURE BB FUNDING: - Original Contract: $14,610.00
- Contract Amendment #01: $197,510.00
- Contract Amendment #02: $17,500.00
- Contract Amendment #03: $4,800.00
- Contract Amendment #04: $26,124.00
- Contract Amendment #05: $14,085.00
- Contract Amendment #06: $732,024.00
- Contract Amendment #07: $13,107.00
- Contract Amendment #08: $22,633.50
- Contract Amendment #09: $70,281.00
- Contract Amendment #10: $15,294.00
- Total Contract Amount: $1,127,968.50
|
|
|
It is recommended that the Board of Education approve Contract Amendment #11 with Leighton Consulting Inc. to provide additional special inspections and materials testing services for Malibu Middle & High School – Campus Improvements Project (Phase 1 and 2) in an amount not to exceed $18,252.00 for total contract amount of $1,146,220.50. |
Leighton Consulting, Inc. provided additional special inspections and material testing services including air monitoring and dust mitigation service for the removal of soil containing PCBs at Malibu Middle & High School. Leighton’s scope of work is presented in their proposal dated December 12, 2018. This change is a result of Leighton’s additional efforts for air monitoring and dust mitigation which exceeded the previously estimated scope of work per the Board Approved CA#08 proposal for August 9, 2018 work plan. Additional fees were incurred in order to complete the project at Malibu High School. Funding for this item will be through Program Reserve Shortage. |
| |
Funding Information - Budgeted: No
- Fund: 83-90500-0-00000-85000-5802-010-2600
- Source: Measure BB
- Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering and Material Testing
- DSA #: 03-113456
MEASURE BB FUNDING: - Original Contract: $14,610.00
- Contract Amendment #01: $197,510.00
- Contract Amendment #02: $17,500.00
- Contract Amendment #03: $4,800.00
- Contract Amendment #04: $26,124.00
- Contract Amendment #05: $14,085.00
- Contract Amendment #06: $732,024.00
- Contract Amendment #07: $13,107.00
- Contract Amendment #08: $22,633.50
- Contract Amendment #09: $70,281.00
- Contract Amendment #10: $15,294.00
- Contract Amendment #11: $18,252.00
- Total Contract Amount: $1,146,220.50
|
|
|
It is recommended that the Board of Education award a contract for Bid #19.14.ES for Santa Monica High School – HVAC Project - Business, English & Art Buildings to The Nazerian Group., in an amount not to exceed $3,777,123.00. |
The District publicly bid the Santa Monica High School HVAC Project - Business, English & Art Buildings – Bid #19.14.ES, on October 17, 2018. Legal advertisement of the notice inviting bids was published in The Daily Breeze and The Santa Monica Daily Press and ran on October 17, 2018, and October 24, 2018. The notice inviting bids was sent to 214 General Contractors that are on the SMMUSD Approved (Pre-Qualified) list, and to the required trade journals. Prequalification was required for all General Contractors submitting a bid. A mandatory job walk was conducted on October 30, 2018, and 21 contractors attended. Bids were received and publicly opened on November 21, 2018. Two bids were received as noted below: - The Nazerian Group $3,777,123.00
- Golden Phoenix Construction Co. Inc. $4,700,000.00
Staff reviewed the bids for responsiveness. The Notice of Intent to award was issued to the lowest responsive responsible bidder The Nazerian Group, on December 13, 2018, for the total base bid amount of $3,777,123.00. |
| |
Funding Information - Budgeted: Yes
- Fund: 86
- Source: Measure ES
- Account Number: 86-90912-0-00000-85000-6200-015-2600
- Budget Category: Construction Contract
|
|
|
It is recommended that the Board of Education approve Change Order #06 with Waisman Construction, Inc. for the Webster Elementary School – Drop-off & Parking Lot Reconfiguration Project in an amount not to exceed $24,851.29 for a total contract amount of $ 3,476,681.79 and 0 days of schedule impact. |
On April 12, 2017, the Santa Monica Malibu Unified School District’s Board of Education awarded to Waisman Construction, Inc. the construction contract for the Webster Elementary School – Drop-off & Parking Lot Reconfiguration Project in the amount of $ 3,207,665.00. The changes for this Change Order #06 include: Rework curbs at the play area next to the B & G club; reconnect broken irrigation lines; backfill irrigation main line; overtime cost for paving to have the bus drop-off completed before the school opening; concrete walkway over the gas line; install concrete at the slopes at upper and lower fields; guard rail at ADA parking stall walls; additional striping along Winter Canyon Road; curb install in front of admin; credit for deletion of welding scope; mulch at the south planter area; new irrigation and landscape in the area front of MPR and east of the ADA ramp in front of Admin office. This Change Order No. #06 is necessary to reimburse Waisman Construction for the added cost of Constructing Webster Elementary School – Drop-off & Parking Lot Reconfiguration Project contract. Change Order No. #06 includes a 0-day increase to the contract time and funding is from Program Reserve shortages. |
| |
Funding Information - Budgeted: No
- Fund: 83
- Source: Measure BB
- Account Number: 83-90500-0-00000-85000-6200-008-2600
- Budget Category: Hard Costs \ Construction Contracts
- DSA #: 03-118507
MEASURE ES FUNDING - Original Contract: $3,207,665.00
- Change Order #01: $49,661.54
- Change Order #02: $55,699.90
- Change Order #03: $88,331.15
- Change Order # 04: $15,774.86
- Change Order # 05: $34,698.05
- Change Order # 06: $24,851.29
- TOTAL CONTRACT AMOUNT: $3,476,681.79
|
|
|
It is recommended that the Board of Education approve Change Order #01 with McCarthy Building Companies, Inc., for the Malibu Middle & High School - Campus Improvements Project (Phase 3) in an amount not to exceed $336,177.47 for a total contract amount of $54,577,875.47. |
On February 15, 2018, Santa Monica Malibu Unified School District Board of Education awarded to McCarthy Building Companies, Inc., the Lease-Lease Back (LLB) construction contract for the Malibu Middle High School Campus Improvements Phase 3 Project in the amount of $54,241,698.00. The changes for this Change Order #01 include: 1) Removal of concrete slab containing PCBs in Buildings A and B/C. 2) Remove and dispose of the top 30" of soil underneath the footprint at Buildings A and B/C. 3) Provide clean soil import from Filmore site for the backfill at Building A. These unforeseen site conditions resulted in additional costs totaling $336,177.47. This Change Order #01 was necessary in order to complete the demolition of Buildings A, B/C and to remove PCB related materials. Change Order #01- time impact to be determined, and funding, will be from program reserve shortages. |
| |
Funding Information - Budgeted: No
- Fund: 83-90500-0-00000-85000-6200-010-2600
- Source: Measure BB
- Budget Category: Construction Contract
MEASURE ES FUNDING: - Original Contract – $54,241,698.00
- Change Order #01 – PCB removal: $336,177.47
- TOTAL CONTRACT AMOUNT: $54,577,875.47
|
|
|
It is recommended that the Board of Education approve Change Order #03 with The Nazerian Group for the John Adams Middle School – Gym Floor Replacement Project in a credit amount of ($1,055.48) for a total contract amount of $994,811.02, and 11 days of schedule impact. |
On April 12, 2018, the Santa Monica Malibu Unified School District’s Board of Education awarded to The Nazerian Group the construction contract for the John Adams Middle School – Gym Floor Replacement Project in the amount of $977,123.00. The changes for this Change Order #03 include: Credits for modifications to the Girls' Exterior Restroom Door 109E and deletion/addition of ADA Signage during the summer of 2018. Change Order No. #03 includes an 11 day no cost time extension and funding is from Measure ES. |
| |
Funding Information - Budgeted: Yes
- Fund: 87
- Source: Measure ES
- Account Number: 87-90907-0-00000-85000-6200-011-2600
- Budget Category: Hard Costs \ Construction Contracts
- DSA #: 03-118444
MEASURE ES FUNDING - Original Contract: $977,123.00
- Change Order #01: $23,811.72
- Change Order #02: $(5,068.22)
- Change Order #03: $(1,055.48)
- TOTAL CONTRACT AMOUNT: $994,811.02
|
|
|
It is recommended that the Board of Education approve Amendment #02 with Independent Construction Inspection to provide additional inspection services for the extended construction schedule at Webster Elementary School – Drop-off & Parking Lot Reconfiguration Project in an amount not to exceed $8,640.00 for a total contract amount of $102,600.00. |
Provide additional inspection services for the Webster Elementary School – Drop-off & Parking Lot Reconfiguration Project for project closeout from December 2018 to January 2019 at Webster Elementary School – Drop-off & Parking Lot Reconfiguration Project. Funding for this amendment will be from program reserve shortage. |
| |
Funding Information: - Budgeted: Yes
- Fund: 83
- Source: Measure BB
- Account Number: 83-90905-0-00000-85000-5802-008-2600
- Budget Category: Soft Costs \ Testing & Inspection / Materials Lab
- DSA #: 03-118507
MEASURE ES FUNDING: - ORIGINAL CONTRACT: $65,088.00 (Point Dume ES – WFP and Webster BB – Safety Project)
- CONTRACT AMENDMENT #01; $28,872.00 (Point Dume ES – WFP and Webster BB – Safety Project)
- CONTRACT AMENDMENT #02; $8,640.00 (Webster BB – Safety Project)
- TOTAL CONTRACT AMOUNT: $102,600.00
|
|
|
It is recommended that the Board of Education approve Project Assignment #02 to CCM to provide continued Construction Management Consulting Services for the Olympic High School - Window, Paint, Floors & Doors Project in an amount not to exceed $295,845.00 for a total contract amount of $416,625.00. |
On March 15, 2018, the Board of Education approved the issuance of Project Assignment 01 for Construction Management services to CCM for the Olympic High School - Window, Paint, Floors & Doors Project, in the amount of $120,780.00. The District requested a proposal from CCM to extend the Construction Management Consulting services through October 31, 2019, due to unanticipated delays prior to project commencement and during construction. CCM submitted a proposal on November 26, 2018, in the amount of $295,845.00 based upon the previously approved hourly billing rates for the services required throughout the expected duration of the work. The project is currently underway. CCM will provide the Construction Management services during the construction of this project. It is recommended that CCM be awarded a project assignment in an amount not to exceed $295,845.00. |
| |
Funding Information - Budgeted: Yes
- Fund: 86
- Source: Measure ES
- Account Number: 86-90906-0-00000-85000-5802-014-2600
- Budget Category: Professional Services
MEASURE ES FUNDING: - Master Services Agreement Awarded: 04/20/2017
- ORIGINAL PA #01 – Olympic WPFD: $120,780.00
- PA #02 – Olympic WPFD: $295,845.00
- TOTAL CONTRACT AMOUNT: $416,625.00
|
|
|
It is recommended that the Board of Education approve Contract Amendment #08 with Orbach, Huff, Suarez & Henderson LLP for Various Sites Legal Services, in an amount not to exceed $200,000, for a total contract amount of $1,230,000. |
Ongoing projects, including the pending Discovery Building construction project and site-wide implementation of smaller elements of the Samohi Campus Plan have necessitated additional legal services in anticipation of typical legal issues related to construction projects. There is no specific anticipated claim at this point. Many outstanding issues have been resolved, but additional funding is necessary as these existing and new projects move forward. The District requested that OHSH provide a proposal for legal services related to ongoing and future projects at Samohi under Measure ES. The proposal is based on time and materials for an amount not to exceed $60,000. The Malibu Realignment Project, involving the combination of Cabrillo and Point Dume, also requires legal services related to entitlements and permitting. The District requested that OHSH provide a proposal for legal services related to Malibu Realignment. The proposal is based on time and materials for an amount not to exceed $40,000. In addition, as other smaller projects are undertaken throughout the District, there is a frequent need for general legal services. These services have been consistently provided by OHSH for the bond program. The District requested that OHSH provide a proposal for legal services related to General ES implementation. The proposal is based on time and materials for an amount not to exceed $100,000. |
| |
Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 87-90904-0-00000-85000-5820-015-2600 (Samohi-$60,000); 85-90909-0-00000-85000-5820-019-2600 (Malibu Realignment-$40,000); 86-90100-0-00000-85000-5820-050-2600 (General ES-$100,000)
- Description: Legal Services
- ORIGINAL CONTRACT AMOUNT - legal services: $25,000.00
- CONTRACT AMENDMENT #01 - legal services: $50,000.00
- CONTRACT AMENDMENT #02 - Samohi Campus Plan, Lincoln Field: $160,000.00
- CONTRACT AMENDMENT #03 - general legal services, MMHS Bldg E, JAMS Aud: $290,000.00
- CONTRACT AMENDMENT #04 - gen services, Malibu Lighting, Samohi gen & Civic: $300,000.00
- CONTRACT AMENDMENT #05 - gen services: $150,000.00
- CONTRACT AMENDMENT #06 - Lincoln Field: $25,000.00
- CONTRACT AMENDMENT #07 - Lincoln and JAMS PAC: $30,000.00
- CONTRACT AMENDMENT #08 – Samohi, Malibu, and General Legal Services: $200,000.00
- TOTAL CONTRACT AMOUNT: $1,230,000.00
|
|
|
It is recommended that the Board of Education accept as completed all construction under the contract issued to A. J. Fistes Corporation for the Will Rogers Elementary School – Window, Paint, Floors & Doors Project and Fire Alarm Project (DSA 03-117560) with a final contract amount of $3,571,125.99. |
On March 03, 2017, the Santa Monica Malibu Unified School District’s Board of Education awarded to A. J. Fistes Corporation the construction contract for the Will Rogers Elementary School – Windows Upgrade Project in the amount of $2,813,450.00. Eight change orders to the amount of $757,675.99 were subsequently approved and increased the approved contract amount to $3,571,125.99. All scope of work items have now been completed. On January 05, 2018, a Certificate of Substantial Completion was issued to A. J. Fistes Corporation. A punch list specifying items to be corrected and/or documents to be submitted within 30 days of Substantial Completion was provided to the Contractor. All items listed on the punch list have now been completed and documents submitted. In compliance with statutory requirements, a Notice of Completion has been filed with the County of Los Angeles on November 06, 2018. |
| |
Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90905-0-00000-85000-5640-006-2600
- Budget Category: Hard Costs/Construction
- DSA #: 03-117560
|
|
|
It is recommended that the Board of Education approve Contract Amendment #34 with Alta Environmental to provide professional services for Quarterly PCB Air and Wipe Source Sampling at Malibu Middle & High School - Malibu Campus Plan Project in an amount not to exceed $75,847.00 $17,410.00 for a total contract amount of $1,864,727.17 $1,806,920.17. |
The District has committed to perform additional PCB source sampling at Malibu Middle and High School in conjunction with the court ordered timeline for remediation of PCBs above 50 ppm at windows and doors in pre-1979 buildings. The court ruling noted that if potential source material was tested and found to be lower than the limit allowed by the Toxic Substances Control Act (50 parts per million), abatement is not necessary. Throughout the Cabrillo and Malibu Middle and High School campuses, the District has already tested a number of these spaces, but some remain unsampled. The District has requested that Alta Environmental provide a proposal to perform source testing on the remaining unsampled door and window caulking at Malibu High School. This is necessary to determine which spaces, if any, may require remediation or further interim measures, like the application of caulking over existing caulking. The work will be invoiced on a time and materials basis not to exceed $17,410.00 for these services. |
| |
Funding Information - Budgeted: Yes
- Fund: 86
- Source: Measure ES
- Account Number: 86-90913-0-00000-85000-5802-010-2600
- Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring
MEASURE ES & BB FUNDING: - ORIGINAL CONTRACT - Juan Cabrillo ES, Grant ES & Will Rogers ES: $96,492.45
- CA #01 - Juan Cabrillo ES Project – WPF&D: $893.30
- CA #02 - Various Schools – WPF&D: $50,000.00
- CA #03 - Grant ES – Windows Project – WPF&D: $12,648.80
- CA #04 - Webster, Roosevelt – WPF&D: $6,882.34
- CA #05 - WRES, WES, & RES & Malibu HS–WPF&D: $79,329.00
- CA #06 - GES, MMH FIG&D, RES, WES & WRES–WPF&D: $335,861.87
- CA #07 - SAMOHI – Ph.1 & Ph.2: $9,086.90
- CA #08 - Franklin & Pt. Dume – HVAC: $25,287.40
CA #09 - Franklin & Pt. Dume – WFP: $25,287.40 Duplicate to CA#08- CA #10 - LMS – Athletic Field: $40,673.00
- CA #11 - Samohi, Phase 1 & 2: $51,208.10
- CA #12 – Webster & Will Rogers WPFD: $27,443.90
- CA #13 – MMHS FIG&D WPFD: $7,169.95
- CA #14 – Building D WPFD ACM/A&L Abatement Plan & PCB Sampling: $14,875.80
- CA #15 – Building D WPFD Add Step-Out Sampling and Abatement Plan: $41,896.70
- CA #16 – Bldg ABC Demo Survey, Sampling, Abatement Plan & Monitoring (BB): $45,986.60
- CA #17 – FES, McKES, PDES & JAMS - ACM, LBP & PCBs survey & work plan: $156,364.90
- CA #18 – MMHS FIG&D, H & J WPFD – ACM, LBP & PCBs survey & work plan: $269,052.86
- CA #19 – Roosevelt ES – ACM ceiling survey & work plan: $2,223.96
- CA #20 – Samohi – Monitoring: $24,532.75
- CA #21 – Samohi – Abatement Survey: $33,439.60
- CA #22 – MMHS – Hazard. Mat. Consult.: $50,000.00
- CA #23 - Franklin & Pt. Dume – WFP and HVAC: $146,928.50
- CA #24 – JAMS – PAC ACM & LBP Building J: $16,073.50
- CA #25 – JAMS and McKinley ES – WFPD: $35,153.25
- CA #26 – Samohi – oversight/Monitoring – Technology: $21,215.85
- CA #27 – Samohi – oversight/Monitoring – Demo: $13,800.00
- CA #28 – Samohi – UST disposal – Auto Shop: $39,012.36
- CA #29 – Will Rogers ES – Added Abatement monitoring: $12,320.78
- CA #30 – Cabrillo ES – Sampling and analysis Cabrillo Doors: $6,897.00
- CA #31 – JAMS – HVAC +FA – ACM and LPB Monitoring: $60,039.00
- CA #32 – Samohi – Air Sampling for Procedure 5 asbestos: $11,836.00
- CA #33 – Franklin ES and McKinley ES – PCB Sampling: $44,253.75
- CA#34 – MMHS – PCB Source Sampling: $17,410.00
- TOTAL CONTRACT AMOUNT: $1,806,920.17
|
Corrections were made to this agenda item following publication. |
|
|
It is recommended that the Board of Education award an agreement to Alta Environmental to provide PCB Source Sampling and Air and Wipe Sampling Services for the Malibu Campus Plan Project in an amount not to exceed $88,082.00 $75,847.00. |
In November 2018 the District filed a motion to modify the 2016 court order, which required the District to remediate or stop using, by December 21, 2019, all buildings constructed prior to 1979. As part of this motion, and in other communications with the Malibu community, the District committed to certain interim measures that would permit the District to continue using buildings subject to the order beyond the previously established date of December 31, 2019. One of those measures was increased PCB air and wipe sampling. In late December 2018, the court ruled in favor of the District, granting additional time in order to accommodate the replacement of most buildings and imposing an obligation on the District to implement these interim measures. The District has requested that Alta Environmental, which has a significant history of PCB-related work at the Malibu campuses, provide a proposal to provide increased PCB air and wipe sampling, in compliance with the 2018 order, and in furtherance of the District’s commitments to ensure a safe and healthy environment for students and teachers. Alta has provided a proposal to perform the increased quarterly testing at a cost of $75,847.00 for 2019. This is a cost that will be incurred yearly. At the end of 2019, the District will request a proposal for continued increased monitoring for 2020. Staff reviewed the Alta proposal and recommends that Alta Environmental be awarded an agreement based on this proposal in an amount not to exceed $75,847.00, which will be funded by Measure ES, Malibu allocation. |
| |
Funding Information - Budgeted: Yes
- Fund: 86
- Source: Measure ES
- Account Number: 86-90913-0-00000-85000-5802-010-2600
- Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring
MEASURE ES FUNDING: - ORIGINAL CONTRACT – Quarterly PCB Air & Wipe Sampling: $75,847.00
- TOTAL CONTRACT AMOUNT: $75,847.00
|
This item was updated following publication of the agenda. |
|
|
It is recommended that the Board of Education award an agreement with Alta Environmental for Malibu Middle & High School – Building D Water Intrusion Project – Malibu Fire to perform Hazardous material consulting services in an amount not to exceed $55,419.90. |
On November 29, 2018, portions of the western end of Building D first floor flooded due to the rain event that occurred. The following rooms in Building D were affected; Rooms 101A, 101B, 101C, 120 and the Conference/Copy Room. As a result of the water intrusion, Alta Environmental was requested to provide air and wipe samples for PCB analysis, TEM & PCM air samples for asbestos, and concrete floor samples for PCB analysis for the aforementioned rooms in Building D. |
| |
Funding Information - Budgeted: No
- Fund: 25
- Source: Capital Facilities Fund
- Account Number: 25-90100-0-00000-82000-5802-050-1500
- Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring
Capital Facilities Funding: - ORIGINAL CONTRACT – MMHS Malibu Fire Building D: $55,419.90
- TOTAL CONTRACT AMOUNT: $55,419.00
|
|
|
It is recommended that the Board of Education award an agreement with FACS for Malibu Middle & High School – Malibu Fire to perform Monitoring consulting services in an amount not to exceed $203,469.00. |
Following the fires, it became clear that there was insufficient air quality monitoring by the South Coast Air Quality Management District (SCAQMD), Environmental Protection Agency (EPA) or any other public agency in the burn areas. There was a concern that the burn areas would have increased pollutants in the air, especially as winds blew and burned out homes were cleared. The District has contracted with Forensic Analytical Consulting Services (FACS) to develop and monitor an air quality system to be deployed at all four Malibu schools, PAH Air and Wipe sampling at all four Malibu schools and limited soil assessment at MMHS. Below is a description of the work. 1. Long Term Air Monitoring Fourteen air monitors have been deployed indoors and outdoors at the Malibu schools. They assess levels of Particulate Matter less than 10 microns per meter cubed and less than 2.5 microns per meter cubed (ug/m3). The air monitors in conjunction with SCAQMD, EPA and weather resources will assist in shifting behavior at the schools to reduce exposure to unhealthy air. Air quality will be monitored by a Certified Industrial Hygienist from FACS and district staff. $82,683.00 2. PAH Air and Wipe sampling In response to the Woolsey Fire in Malibu, we did extensive cleaning and sampling to ensure that the facilities are safe. Community members requested that we also test for Polynuclear Aromatic Hydrocarbons (PAHs) which are produced during the burning of wood, vegetation, coal, oil and refuse. Forensic Analytical Consulting Services (FACS) who did most of our post-fire environmental sampling was asked to develop a process to conduct air and wipe samples for PAHs at the four Malibu sites. The sampling was completed over the winter break. We anticipate the results at the end of the first week of school. $39,300.00 3. Limited Soil Assessment The fire dropped ash and soot debris on the playing fields at Malibu HS. In addition, the mudflow off of Clover Heights at the top of the campus distributed mud onto the upper playfields, tennis courts and blacktops. To ensure safety and the health protectiveness of these play areas, Forensic Analytical Consulting Services (FACS), who did most of our post-fire environmental sampling, was asked to develop a process to conduct soil samples of these areas at Malibu High School. They were given a scope of work to assess the soil chemistry and stability of the playfield that was only impacted by the fire debris and those also impacted by the mudflow. Samples were taken before and during winter break. Results are expected at the beginning of the first week of school. $81,486.00. |
| |
Funding Information - Budgeted: No
- Fund: 25
- Source: Capital Facilities Fund
- Account Number: 25-90100-0-00000-82000-5802-050-1500
- Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring
Capital Facilities Funding: - ORIGINAL CONTRACT – MMHS Malibu Fire: $203,469.00
- TOTAL CONTRACT AMOUNT: $203,469.00
|
|
|
It is recommended that the Board of Education determine, by a four-fifths vote, that a need exists to authorize continued use of an emergency resolution for repair work required due to flooding that occurred in Malibu Middle High School Building D. |
At its December 13, 2018, meeting, the Board of Education authorized use of an emergency resolution to effect the necessary repairs. Public Contract Code § 22050 requires that the Board review the emergency action and determine by a four-fifths vote that there is a need to continue the action. Public Contract Code § 1102 defines an emergency as a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services, including the continuance of existing school classes (Public Contract Code § 20113). The flooded conditions in Building D constitute an emergency as defined by the Public Contract Code and the emergency will not permit a delay resulting from competitive solicitation for bids to perform the required repair work, and immediate action is necessary to respond to the emergency. The repair work caused by the flooding must be performed without delay to respond to the emergency and to (1) mitigate danger to students, faculty and staff; (2) mitigate further damage to the District’s facilities; and (3) minimize the disruption of classes at Malibu Middle High School. Repair work authorized under this resolution is underway and anticipated to be complete within the next several weeks. Therefore it is recommended that the Board of Education authorize, by a vote of no less than four-fifths, continued use of the emergency resolution per Public Contract Code to ensure repair work is performed without delay. ASR was contracted to remove and abate the areas impacted by the floods at Malibu High School. There work has been completed and we anticipate closing out this emergency resolution in the next month. The repair work that is being done my McCarthy as part of their lease-leaseback agreement is ongoing. The areas are expected to be completed and returned to the school by the end of January. |
| |
|
|
It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments. |
Unless otherwise noted, all items are included in the 2018-2019 approved budget. |
Certificated Personnel
|
|
|
It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. |
All personnel will be properly elected in accordance with District policies and salary schedules. |
Classified Personnel - Merit
|
|
|
It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. |
All personnel will be properly elected in accordance with District policies and salary schedules. |
Classified Personnel - Non-Merit
|
|
|
It is recommended that the Board of Education approve an additional 3.2 hour/School Year (0.40 FTE) Instructional Assistant - Classroom position to support the AVID Program at Santa Monica High School. |
This support is an AVID Program requirement. |
| |
The 2018-2019 LCAP budget will be adjusted $11,142 for salary and benefits. |
|
|
It is recommended that the Board of Education approve an increase in FTEs (2.30 total FTE), as indicated below in order to best facilitate the landscaping and gardening needs for the District. |
The 2018-2019 budget will be adjusted $101,085 for salary and benefits. A vacant Equipment Operator position will not be filled. |
- Lead Grounds Person - new position: 8 Hours/12 Months (1.00 FTE)
- Gardener - new position: 8 Hours/12 Months (1.00 FTE)
- Gardener - from 5.6 Hours/12 Months (0.70 FTE) to 8 Hours/12 Months (1.00 FTE)
|
|
|
It is recommended that the Board of Education approve an increase in Certificated FTEs (0.50 FTE), and Classified FTEs (2.325 FTE), as indicated below in order to meet IEP requirements and student needs for the 2018-2019 school year. |
The 2018-2019 budget will be adjusted $108,934 for salary and benefits. |
- Classroom Teacher, Bilingual SAI - from 0.50 FTE to 1.00 FTE - Edison Elementary
- ParaEducator 3 - new position: 6 Hours/SY (0.75 FTE) - Rogers Elementary
- ParaEducator 3 - new position: 6 Hours/SY (0.75 FTE) - Rogers Elementary
- ParaEducator 3 - new position: 6 Hours/SY (0.75 FTE) - Lincoln MS
- ParaEducator 3 - from 6 Hours/SY (0.75 FTE) to 6.6 Hours/SY (0.825 FTE) - Santa Monica HS
- ParaEducator 1 to ParaEducator 2 - new position: 6 Hours/SY (0.75 FTE) [Para1 position abolished] - Roosevelt Elementary
|
|
|
It is recommended that the Board of Education appoint the below-listed individual to the District Advisory Committees (DACs). |
- C. Channing Frykman – Special Education DAC – Term expires June 30, 2021
Current members: - Gina Hope – term expires June 2019
- Payal Sanghrajka Maniar – term expires June 2019
- Barry Yates – term expires June 2020
- Jamie Angus – term expires June 2020
- Meredith Feldman – term expires June 2020
- Cassandra Melhuish – term expires June 2021
- Jennifer Glazer – term expires June 2021
|
|
|
It is recommended that the Board of Education revise BP 5116.1 – Intradistrict Open Enrollment. |
Staff recommends replacing the specific due date for intradsitrict open enrollment applications from “April 30” to “the last Friday in April” to allow for years when April 30 falls on a weekend. Given this micro change in language, this item is coming to the Board of Education on consent without prior discussion. |
| |
The corresponding regulation can be found under Information in this agenda. |
BP 5116.1 - Intradistrict Open Enrollment
|
|
|
These items are submitted for discussion. Any action that might be required will generally be scheduled for the next regularly scheduled Board meeting.
|
|
|
These items are considered to be of major interest and/or importance and are presented for action at this time. Some may have been discussed by the Board at a previous meeting.
|
|
|
It is recommended that the Board of Education elect not to reapply through LACOE for Head State program funding for 2019-20 through 2023-24 school years and, instead, approve the funding to further support an SMMUSD Early Learning program, which provides preschool opportunities to resident families who qualify under district guidelines. |
To amend the motion from: "It is recommended that the Board of Education elect not to reapply through LACOE for Head State program funding for 2019-20 through 2023-24 school years and, instead, approve the funding to further support an SMMUSD Early Learning program, which provides preschool opportunities to resident families who qualify under district guidelines. " to: "It is recommended that the Board of Education elect not to reapply through LACOE for Head State program funding for 2019-20 through 2023-24 school years and, instead, approve SMMUSD funding to further support an SMMUSD Early Learning program for five years at $1 million per year, which provides preschool opportunities to resident families who qualify under district guidelines. " Passed with a motion by Ms. Maria Leon-Vazquez and a second by Mr. Craig Foster. |
Absent Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Yes Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
|
|
On December 13, 2018, the Early Learning Department provided the Board of Education with information regarding our current preschool program, including services funded by Head Start (through an application with LACOE). During that presentation, which is attached for reference, staff proposed an option that would provide the same high-quality early learning program services, but be funded by the district, rather than Head Start through LACOE. Following discussion at that meeting, the board directed staff to return with an action item and more information regarding this district-funded option. |
| |
Staff anticipates that this item will require a total of 50 minutes, with 20 minutes for the staff report and 30 minutes for board questions/comments. The presentation attached to this agenda item was updated 1/17/19 at 11:40 a.m. |
Time start: 8:08 p.m. Time end: 9:54 p.m.
Public Comments:
• Jen Smith, Thomas Nagle, Michelle Wittig, Jonathan Mooney, Ericka Leslie, Lara Sando, Darrell Goode, Betsy Hiteshew, Laila Taslimi, Zachariah Washington, Shari Davis, Waverly, Berenice Onofre, and Ben Swett addressed the board regarding this item.
Staff responded to board members request for information from the December 13th meeting around Common Messaging, Communications and Outreach and Enrollment Criteria. Staff also added information about Assessment, Program Evaluation and Accountability. In addition, staff answered board members’ questions regarding: the continuation of services and benefits to existing Head Start families and those who would have qualified for next school year; the academic and social-emotional curriculum plans for these classrooms; the Head Start five-year grant cycle; how we would work with LACOE to find connections for children not residing in Santa Monica who would have one more year of preschool and qualify for Head Services; hours of the program; the plan if the need in a given year exceeds $1 million.
Ms. Leon-Vazquez requested data on the numbers of families in the SMMUSD Head Start service area, but who do not reside in Santa Monica. |
Action on Early Learning
Early Learning Presentation from 12/13/18
|
|
|
It is recommended that the Board of Education adopt Resolution No. 18-23– Commemorating Dr. Martin Luther King, Jr. Day. |
It is recommended that the Board of Education adopt Resolution No. 18-23– Commemorating Dr. Martin Luther King, Jr. Day. Passed with a motion by Mr. Ralph Mechur and a second by Ms. Laurie Lieberman. |
Absent Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Yes Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
|
|
This resolution is to honor Dr. Martin Luther King, Jr.’s birthday, which is officially observed this year on January 21, 2019. Attached is the resolution. The celebration honoring Dr. King's birthday will be combined with the Black History Month celebration on February 7, 2019. Staff anticipates this item will require a total of five minutes. |
| Time start: 8:05 p.m. Time end: 8:07 p.m. |
Resolution:Dr. Martin Luther King, Jr. Birthday
|
|
|
It is recommended that the Board of Education adopt Resolution No. 18-24 in honor of Fred Korematsu Day of Civil Liberties and the Constitution. |
It is recommended that the Board of Education adopt Resolution No. 18-24 in honor of Fred Korematsu Day of Civil Liberties and the Constitution. Passed with a motion by Mr. Ralph Mechur and a second by Ms. Laurie Lieberman. |
Absent Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Yes Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
|
|
Attached is the resolution. Staff anticipates this item will require a total of five minutes. |
| Time start: 8:07 p.m. Time end: 8:08 p.m. |
Resolution: Fred Korematsu Day
|
|
|
It is recommended that the Board of Education approve the attached Resolution No. 18-25, Declaring the Canvass of Votes Cast and Results of the California State General Election Held on November 6, 2018, for the school board election. |
It is recommended that the Board of Education approve the attached Resolution No. 18-25, Declaring the Canvass of Votes Cast and Results of the California State General Election Held on November 6, 2018, for the school board election. Passed with a motion by Mr. Craig Foster and a second by Mr. Jon Kean. |
Absent Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Yes Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
|
|
The resolution declaring the canvass of votes for the general obligation bonds election can be found in a separate item in this agenda. |
| Time start: 9:55 p.m. Time end: 9:55 p.m. |
County Certification: Board Members
Resolution: Canvass of Votes - board members
|
|
|
It is recommended that the Board of Education approve the attached Resolution No. 18-26, Certifying to the Board of Supervisors the Successful Proceedings on November 6, 2018, for the general obligation bonds. |
It is recommended that the Board of Education approve the attached Resolution No. 18-26, Certifying to the Board of Supervisors the Successful Proceedings on November 6, 2018, for the general obligation bonds. Passed with a motion by Ms. Laurie Lieberman and a second by Mr. Jon Kean. |
Absent Mr. Oscar de la Torre.
Yes Mr. Craig Foster.
Yes Mr. Jon Kean.
Yes Ms. Maria Leon-Vazquez.
Yes Ms. Laurie Lieberman.
Yes Mr. Ralph Mechur.
Yes Dr. Richard Tahvildaran-Jesswein.
|
|
California law requires that when a bond measure is successful, that the District governing board adopt a Resolution, formally entering the successful results in the District’s minutes, and to deliver it to the County Superintendent. The official election results received from Los Angeles County are attached as an exhibit to the Resolution. |
| |
The resolution declaring the canvass of votes for the Board of Education election can be found in a separate item in this agenda. |
| Time start: 9:55 p.m. Time end: 9:56 p.m. |
County Certification: Bonds
Resolution: Canvass of Votes - bonds
|
|
|
It is recommended that the Board adopt Resolution No. 18-27 establishing the Citizens’ Bond Oversight Committee for Measures SMS and M and Amending and Restating Citizens’ Oversight Bylaws to include Oversight for Measures SMS and M. The existing bond committee will serve as the Proposition 39 committee for Measures SMS and M, as required by law for all bond programs (Measures BB, ES, SMS, and M). |
The District has received the official Canvass from the Los Angeles County Registrar of Voters confirming the success of Measure SMS and Measure M. This date the District Board has officially entered said successful results in the minutes of the Board. Measure SMS and Measure M require citizens’ oversight pursuant to Prop 39. The District’s Prop 39 – Citizens’ Bond Oversight Committee was established in connection with Measure BB (2006), pursuant to Bylaws adopted by the Board in early 2007 and amended on October 15, 2009. Oversight of Measure ES (2012) bond proceeds by the Committee was added in February 2013 pursuant to Amended and Restated Bylaws. Measures SMS and M both were conducted pursuant to Prop 39 and also require citizens’ oversight. Upon approval of this Board Item, the District’s existing independent Citizens’ Bond Oversight Committee will have combined Measure BB, ES, SMS, and M oversight responsibilities
|
| |
| This item was postponed to the February 7, 2019, board meeting. |
Prop 39 Bylaws
Prop 39 resolution
|
|
|
These items are submitted for the public record for information. These items do not require discussion nor action.
|
|
|
This is to inform the Board of Education that AR 5116.1 – Intradistrict Open Enrollment has been revised. |
Staff recommends replacing the specific due date for intradsitrict open enrollment applications to “the last Friday in April” to allow for years when the original date falls on a weekend. Given this micro change in language, this item is coming to the Board of Education on information without prior discussion. |
| |
The corresponding policy can be found under Consent in this agenda. |
AR 5116.1 - Intradistrict Open Enrollment
|
|
|
This is to inform the Board of Education that AR 5117 – Interdistrict Attendance has been revised. |
Reference to the specific school year has been removed in order to not have to update it each year. Given this micro change in language, this item is coming to the Board of Education on information without prior discussion. |
| |
No changes were made to the corresponding policy. |
AR 5117 - Interdistrict Attendance
|
|
|
These items are submitted by individual board members for information or discussion, as per Board Policy 9322.
|
|
|
A member of the public may request that a matter within the jurisdiction of the board be placed on the agenda of a regular meeting, as per Board Policy 9322. The request shall be in writing and be submitted to the superintendent or designee with supporting documents and information, if any, at least one week before the scheduled meeting date. Items submitted less than a week before the scheduled meeting date may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue. The board president and superintendent shall decide whether a request is within the subject matter jurisdiction of the board. Items not within the subject matter jurisdiction of the board may not be placed on the agenda. In addition, the board president and superintendent shall determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative regulation before placing the item on the agenda.
|
|
|
A continuation of Section VIII, as needed. (If the number of persons wishing to address the Board of Education exceeds the time limit in section VIII, additional time will be provided in Section XVI, CONTINUATION OF PUBLIC COMMENTS.)
|
|
|
A Board member may make a brief announcement or report on his/her own activities relative to Board business. There can be no discussion under “BOARD MEMBER COMMENTS.”
|
|
|
Items for future consideration will be listed with the projected date of consideration. The Board of Education will be given any backup information available at this time.
|
|
|
This meeting will adjourn to a special meeting scheduled for Thursday, January 24, 2019, at 4 p.m. at the district office: 1651 16th St., Santa Monica, CA. The next regular meeting is scheduled for Thursday, February 7, 2019, at 5:30 p.m. in the Malibu City Council Chambers: 23825 Stuart Ranch Road, Malibu, CA. |
| It was moved by Ms. Lieberman, seconded by Mr. Mechur, and voted 6/0 (Mr. de la Torre was absent) to adjourn the meeting at 9:57 p.m. in memory of Marguerite Campbell, a retired teacher who taught at Washington, Edison, and Grant Elementary Schools. The next meeting is a special meeting scheduled for Thursday, January 24, 2019, at 4 p.m. at the district office: 1651 16th St., Santa Monica, CA. The next regular meeting is scheduled for Thursday, February 7, 2019, at 5:30 p.m. in the Malibu City Council Chambers: 23825 Stuart Ranch Road, Malibu, CA. |
|
| The live stream of regular board meetings in progress are available online. Meetings in Malibu City Hall: https://www.youtube.com/user/CityofMalibu.
Meetings at the district office: https://www.youtube.com/user/Citytv16santamonica. Meetings held at the District Office and in Malibu are taped and rebroadcast in
Santa Monica on CityTV2, Cable Channel 20 – Check TV listing. Meetings are
rebroadcast in Malibu on Government Access Ch. 3 every Saturday at 8pm. ----------------
In compliance with the Americans with Disabilities Act, for those requiring special assistance to access the board meeting room, to access written documents being discussed at the board meeting, or to otherwise participate at board meetings, please contact the superintendent’s office at 310.450.8338 for assistance. Notification at least 48 hours before the meeting will enable the district to make reasonable arrangements to ensure accessibility to the board meeting and to provide required accommodations, auxiliary aids or services. |
| |
| Absent | Mr. Oscar de la Torre |
| Present | Mr. Craig Foster |
| Present | Mr. Jon Kean |
| Present | Ms. Maria Leon-Vazquez |
| Present | Ms. Laurie Lieberman |
| Present | Mr. Ralph Mechur |
| Present | Dr. Richard Tahvildaran-Jesswein |
|
|