• Name of Case: Gina de Baca and Vivian Mahl vs. Santa Monica-Malibu Unified School District; California Superior Court Case No. BC 674932

• DN-1016-18/19 (Special Education)
• DN-1017-18/19 (Special Education)
• DN-1018-18/19 (Special Education)

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SMMCTA

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SEIU

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SMMASA

It is recommended that the Board of Education approve the April 3, 2019, regular meeting agenda.

It is recommended that the Board of Education approve the March 21, 2019, regular board meeting minutes.  

Background: The Next Generation Science Standards (NGSS) were adopted by the California Department of Education (CDE) in 2013. With the release of the California Science Framework (2016), several "NGSS Roll-out" sessions were held across the state to support districts in the development of local implementation plans.

In 2016-17, SMMUSD teachers participated in NGSS Awareness sessions.At the secondary level, middle school teachers adopted the NGSS Integrated Model. High school staff engaged in discussion related to the NGSS Three-Course Model. Both of these models are recommended within the NGSS Framework and support the goal of "All Standards for All Students." 

In 2018-19, a comprehensive three-year plan was developed with a focus on teacher leadership, professional learning and an initial review of instructional materials. Additionally, the CDE adopted instructional materials (November 2018) and the California Science Test (CAST) is now operational in grades five, eight and once in high school (Spring 2019). 

This session will focus on elementary and middle school implementation. High School teachers will provide an update to the Board of Education on May 16, 2019. 

SMMUSD NGSS Implementation Plan and Study Session Presentation attached.

Staff anticipates that this item will require a total of 60 minutes, with 45 minutes for the staff report and 15 minutes for board member questions/comments.

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. 

• Contractor: Ricardo Jurado
• Dates: 02/11/19–06/30/19
• Amount not to exceed: $12,800.00 $33,600.00
•  Description: 1) Provide direct support to the Assessment, Research & Evaluation Team in areas that involve the management and maintenance of the California Longitudinal Pupil Achievement Data System (CALPADS). 2) Provide additional support in the management and maintenance of the District’s student information system, Illuminate Education. 3) Assist in establishing district-wide systems and protocols to ensure the accuracy and integrity of data stored in CALPADS and the student information system. 4) Provide comprehensive analysis of standardized assessments and district assessments by converting data into aggregated and disaggregated information
• Site: Educational Services
• Funding: 01-00000-0-19600-21000-5802-030-1300
• (Amend amount not to exceed. Original contract approved on 2/21/19)

These contracts are included in the 2018-19 budget.

It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms.

The average cost for substitute teachers is $183/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.

It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2018-2019 school year. 

• School: Point Dume Marine Science School
• Grade:  4^th
• # of Students: 34
• Destination: Sacramento Gold Rush Country, Sacramento, CA
• Dates: 05/16/19-05/17/19
• Principal/Teacher: P.Herkner/D.Jackson/C.Cullen/J.Ferguson
• Cost & Funding Source: $700.00 per paid by students and parent donations
• Subject: Social Studies
• Purpose: Learning about the Calif Gold Rush/ Westward Expansion/State Capitol Sacramento

• School: Point Dume Marine Science School
• Grade: 5^th
• # of Students: 30
• Destination: Pali Institute, Running Springs, CA
• Dates: 05/22/19-05/24/19
• Principal/Teacher: P.Herkner/D.Jackson/T.Mackey
• Cost & Funding Source: $300.00 per paid by students and parent donations
• Subject: Science
• Purpose: Learning outdoor science studies

No child will be denied due to financial hardship.

It is recommended that the supplemental textbooks listed below be adopted for the Santa Monica-Malibu Unified School District. 

In accordance with the Board of Education policy, the supplemental textbooks listed below have been on public display for the past two weeks in the Educational Services Department at 1630 17th Street, Santa Monica, CA 90404.

• George, by Alex Gino, for summer reading 2019 for all middle school sites (Lincoln, John Adams, SMASH and Malibu).  Adoption requested by Amy Di Dario, Lincoln Middle School Librarian; Andrea Jarvis, John Adams Middle School Librarian; and Sarah Ryan Malibu High/Middle School Librarian.
• Ivy Aberdeen's Letter to the World, by Ashley Herring Blake, for summer reading 2019 for all middle school sites (Lincoln, John Adams, SMASH and Malibu).  Adoption requested by Amy Di Dario, Lincoln Middle School Librarian; Andrea Jarvis, John Adams Middle School Librarian; and Sarah Ryan Malibu High/Middle School Librarian.

It is recommended that the Board of Education approve the request to perform line-item transfers allowing additional funding for Supplies and the Consultant Services and decreasing funding from salaries and fringe benefits for FY 2018-2019 as shown below.

The justification to the budget change is based on the actual expenditures. These changes will not impact any program operations currently in place or the organizational structure in terms of the agency’s ability to deliver services. 

It is recommended that the Board of Education provide consent and support the Memorandum of Understanding (MOU) between SMMUSD/Samohi and the High Tech High Graduate School of Education. 

Santa Monica HS college counselors applied for and were accepted into the "CARPE" network, which is an opportunity to develop partnerships with other Southern California high schools. The networks shared goal is to "use continuous improvement to increase the number of Black, Latinx and low-income students who apply, enroll and ultimately go to a 4-year college.  

The Memorandum of Understanding is attached. 

It is recommended that the Board of Education approve the attached Special Education contracts for fiscal year 2018-2019.

According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non -public, non-sectarian school, the individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement. 

The recommendations for these severely handicapped students are made by the District IEP Team in accordance with State and Federal Laws.  The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available.  Funding to come from a SELPA -wide non-public school/non public agency reserve account. 

It is recommended that the Board of Education approve the following Purchase Orders and Changed Purchase Orders from March 13, 2019, through March 28, 2019, for fiscal /19. 

It is recommended that the Board of Education accept, with gratitude, checks totaling $17,999.63 presented to the Santa Monica-Malibu Unified School District.

It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2018-2019 income and appropriations by $17,999.63 as described on the attached listing.

This report details only cash gifts.  It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s.  Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource.  A final report that compiles all gift and PTA contributions is prepared and available annually.

COMMENT: The value of all non-cash gifts has been determined by the donors.

NOTE: The list of gifts is available on the District’s website, www.smmusd.org.

It is recommended that the Board of Education award ARC Technology for cloud-based archival software technology in an amount not to exceed $152,868.00, for year 1 of a 5-year agreement; years 2-5 will be $38,217 per year.

The maintenance department has been struggling to maintain proper records of all the buildings drawings, as-builds, improvements, history of all facility work.  This software technology will allow maintenance to have immediate electronic access via assigned tablets to district drawings, all as-builds, warranty information on all improvement or repair projects, pictures of equipment, location ID. All information will be organized per district standards, then indexed and hyperlinked.

Funding Information:

• Budgeted: Yes
• Fund: 14
• Source : Deferred Maintenance
• Account Number: 14-00000-0-00000-81100-5890-060-2600

The district looked into several different types of software to accommodate the needs of the maintenance department.  ARC Technology was the only company to offer the most integrated software that address all the needs and it also integrates with our existing planwell software.

It is recommended that the Board of Education authorize use of Emergency Resolution No. 18-43 for repair of a gas leak on campus - award of agreement to Suttles Plumbing and Mechanical in the amount not to exceed $86,981.30.

The repair work caused by a busted gas line must be performed without delay to respond to the emergency and to (1) mitigate danger to students, faculty and staff; (2) mitigate further damage to the District’s facilities; and (3) minimize the disruption of classes at Malibu Middle High School.

Therefore it is recommended that the Board of Education authorize use of the emergency resolution per Public Contract Code to ensure repair work is performed without delay.

Funding Information

• Budgeted: No
• Fund: 14
• Source: Deferred Maintenance
• Account Number: 14-00000-00000-81100-6500-060-2600
• Budget Category: Deferred Maintenance

During winter break a smell of gas was detected on the Malibu campus. Maintenance attempted to locate the source of the gas but was unsuccessful. The gas company was called and they confirmed that there was a gas leak somewhere on campus but couldn’t confirm where the leak was coming from.  They then turned off gas to the entire campus and told us we would have to fix the leak before they would allow the gas to be turned back on. Suttles plumbing was called out to help find the leak. It took Suttles plumbing 12 days to find the leak, they had to dig and expose multiple sections of underground gas line before finding the leak. They worked over time and weekends to find leak before school opened. This was during winter break. The leak was detected one day before school was to resume thus adverting a school closer day due to no gas.

It is recommended that the Board of Education approve the notice of completion for the repair of water damage in Building D at MHS with contractor ASR Construction. 

This approval will be the acceptance of the commencement of all applicable warranties required by the Contract Documents starting on 04-03-19. 

Funding Information:

• Budgeted: Yes
• Fund: 25
• Source : Capital Facilities Fund
• Account Number: 25-90100-0-00000-82000-5640-050-1500

This will also allow the district to release the 5% retention withheld from the contractor.

A certificate of Substantial Completion has been signed by our District.

It is recommended that the Board of Education award AJ Fistes, Bid# 19.28 for Painting Exterior Bldgs. at Roosevelt ES in an amount not to exceed $97,240.00, which includes a 10% contingency to be used by the District at its discretion. 

The exterior of the buildings at Roosevelt Elementary School have not been painted in over 10 years.

Funding Information:

• Budgeted: Yes
• Fund: 40
• Source : Deferred Maintenance
• Account Number: 40-90100-0-00000-82000-5640-060-2600

Four bids were received, and the district awarded the bid to the lowest, responsible contractor: 

     1. CTG Construction: $258,000
     2. Vera Painting: $211,000
     3. Omega Construction: $179,000
     4. AJ Fistes: $88,400

It is recommended that the Board of Education determine, by a four-fifths vote, that a need exists to authorize continued use of an emergency resolution for repair work required due to mud flow that impacted all athletic fields, basketball courts, and student parking lots at Malibu Middle High School.

At its March 21, 2019, meeting, the Board of Education authorized use of an emergency resolution to effect the necessary repairs.  Public Contract Code §1102 defines an emergency as a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services, including the continuance of existing school classes (Public Contract Code § 20113). The enormous amount of mud, rock and other debris on our athletic fields, basketball courts, and student parking lots constitute an emergency, as defined by the Public Contract Code, and the emergency will not permit a delay resulting from competitive solicitation for bids to perform the required repair work, and immediate action is necessary to respond to the emergency.

The repair work caused by the mud slide must be performed without delay to respond to the emergency and to (1) mitigate danger to students, faculty, and staff; (2) mitigate further damage to the District’s facilities; and (3) minimize the disruption of classes at Malibu Middle High School.

South Bay Landscaping was contracted to conduct the mudslide repairs on all athletic fields, restoration, and storm water mitigation Malibu at Middle & High School.  

It is recommended that the Board of Education award a contract for Bid #19.26.ES for Malibu Alignment Project - Pt. Dume Elementary School – Interim Housing to Waisman Construction Inc., in an amount not to exceed $2,425,000.00.

The District publicly bid the Pt. Dume Elementary School Interim Housing (Malibu Alignment) Project - Bid #19.26.ES, on February 1, 2019. Legal advertisement of the notice inviting bids was published in The Daily Breeze and The Santa Monica Daily Press and ran on February 1, 2019, and February 8, 2019. The legal advertisement also ran in the Malibu Surfside News on February 7, 2019. The notice inviting bids was sent to 201 General Contractors that are on the SMMUSD Approved (Pre-Qualified) list, and to the required trade journals. Prequalification was required for all General Contractors submitting a bid.  A mandatory job walk was conducted on February 13, 2019 and 13 contractors attended. Bids were received and publicly opened on March 7, 2019. Two bids were received as noted below:

1. Waisman Construction Inc. $2,425,000.00
2. The Nazerian Group $2,436,123.00

Staff reviewed the bids for responsiveness.  The Notice of Intent to award was issued to the lowest responsive responsible bidder Waisman Construction Inc., on March 12, 2019 for the total bid amount of $2,425,000.00, which includes an allowance of $75,000.00.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90909-0-00000-85000-6200-019-2600
• Budget Category: Construction Contract

It is recommended that the Board of Education award a contract for Bid #19.25.ES for Washington West CDS – Windows, Paint, Floors & Doors Project to The Nazerian Group., in an amount not to exceed $2,494,123.00.

The District publicly bid the Washington West CDS Windows, Paint, Floors & Doors Project - Bid #19.25.ES, on February 1, 2019. Legal advertisement of the notice inviting bids was published in The Daily Breeze and The Santa Monica Daily Press and ran on February 1, 2019, and February 8, 2019. The notice inviting bids was sent to 201 General Contractors that are on the SMMUSD Approved (Pre-Qualified) list, and to the required trade journals. Prequalification was required for all General Contractors submitting a bid.  A mandatory job walk was conducted on February 12, 2019, and 15 contractors attended. Bids were received and publicly opened on March 6, 2019. Four bids were received as noted below:

1. Pardess Air: $1,888,000.00 (withdrew bid)
2. The Nazerian Group: $2,494,123.00
3. General Consolidated Constructors, Inc.: $2,565,000.00 (non-responsive)
4. 1^st California Construction: $2,945,000.00

Staff reviewed the bids for responsiveness, and found General Consolidated Constructors, Inc., non-responsive.  Pardess Air submitted a letter of withdrawal of bid due to a mathematical clerical error on March 12, 2019, which the District accepted.  The Notice of Intent to award was issued to the lowest responsive responsible bidder The Nazerian Group, on March 12, 2019, for the total base bid amount of $2,494,123.00.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-6200-070-2600
• Budget Category: Construction Contract

It is recommended that the Board of Education approve Contract Amendment #01 to the agreement for PLA Coordinator Services with Pacific Resources Services for Santa Monica High School - Discovery Building Project in an amount not to exceed $196,000, for a total contract amount of $308,500.00. 

The District has amended its Project Labor Agreement to include the new construction of the Samohi Discovery Building.  In order to effectively implement the PLA, it is necessary to obtain the services of a Project Labor Coordinator to oversee the Contractor’s and Subcontractors’ efforts toward employing local tradespeople and meeting the other PLA goals.  To that end, the Facility Improvement Projects Department requested a proposal for additional PLA Coordinator Services from Pacific Resources, the firm that is currently providing identical services for the Malibu High School Improvements Project and the John Adams Middle School Performing Arts Center Project. 

The proposal was reviewed by staff and found to be appropriate.  The Discovery Project will soon be under construction.  Pacific Resources Services’ proposal of $196,000.00 is based upon hourly billing rates for the services required throughout the expected duration of the work, and monthly invoicing will be submitted for actual hours worked in the previous month.  Funding for PLA Coordinator Services will come from Measure ES.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: ES
• Account Number:  87-90907-0-00000-85000-5802-015-2600
• Description: PLA Coordinator Services

MEASURE ES FUNDING:

• ORIGINAL CONTRACT AMOUNT: $112,500.00
• CONTRACT AMENDMENT #01 – Samohi Discovery Project: $196,000.00
• TOTAL CONTRACT AMOUNT: $308,500.00

It is recommended that the Board of Education approve Contract Amendment #64 with HMC Architects for additional architectural and engineering design services for Malibu Middle & High School – Campus Improvements Project in an amount not to exceed $6,220.00 for a total contract amount of $9,809,312.50.

Contract Amendment #64 will cover the cost of additional architectural and engineering design services related to the consolidation of additional City Plan check review comments for landscaping and irrigation added scope of work to the street widening on Morning View Drive associated with the new construction of Malibu Middle & High School and to Juan Cabrillo right of way. 

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-5802-010-2600
• Budget Category: Soft Costs \ Design Services \ Architects

MEASURE BB:

• ORIGINAL CONTRACT AMOUNT - MMHS, Prog./Schematic Design: $961,327
• CONTRACT AMENDMENT #1 - Cabrillo, SDC-IS: $87,995
• CONTRACT AMENDMENT #2 - MMHS, FF&E Standards: $92,400
• CONTRACT AMENDMENT #3 - MMHS, DD/CD/CA: $3,562,894
• CONTRACT AMENDMENT #4 - Pt. Dume/Webster Safety: $157,588
• CONTRACT AMENDMENT #5 - MMHS, Public Meetings/EIR: $25,144
• CONTRACT AMENDMENT #6 - Cabrillo, Safety Project: $10,304
• CONTRACT AMENDMENT #7 - Webster, Parking Safety Project: $62,344
• CONTRACT AMENDMENT #8 - Cabrillo, Septic Study: $21,647
• CONTRACT AMENDMENT #9 - MMHS, Right turn lane study: $68,256
• CONTRACT AMENDMENT #10 - MMHS, Fire protection: $25,991
• CONTRACT AMENDMENT #11 - MMHS, Field renderings: $8,046
• CONTRACT AMENDMENT #12 - MMHS, Wastewater study: $62,037
• CONTRACT AMENDMENT #13 - MMHS, Electrical: $34,428
• CONTRACT AMENDMENT #14 - MMHS, EIR, Traffic, Parking: $372,321
• CONTRACT AMENDMENT #15 - Webster Fire alarm: $9,090
• CONTRACT AMENDMENT #16 - MMHS, Additional Scope: $228,405
• CONTRACT AMENDMENT #17 - Malibu, Parking Lot “A”: $57,340
• CONTRACT AMENDMENT #18 - Cabrillo, Additional scope: $9,690
• CONTRACT AMENDMENT #19 - OWTS, Webster: $57,330
• CONTRACT AMENDMENT #20 - OWTS, Pt. Dume: $57,330.00
• CONTRACT AMENDMENT #21 - MMHS, OWTS Const. Doc’s & CA: $245,375.00
• CONTRACT AMENDMENT #22 - Point Dume, Struct. invest. & design: $19,840.00
• CONTRACT AMENDMENT #23 - MMHS, CDP Exempt. and Waivers: $12,520.00
• CONTRACT AMENDMENT #24 - Cabrillo, DSA submittal Fencing: $3,700.00
• CONTRACT AMENDMENT #25 - MMHS, FA into sep. DSA & Bid Pkg: $69,210.00
• CONTRACT AMENDMENT #26 - MMHS Fence/Gates, Erosion Control: $83,090.00
• CONTRACT AMENDMENT #27 - Cabrillo, Fencing & gate revisions: $7,065.00
• CONTRACT AMENDMENT #28 - Webster, Parking and Drop-Off: $73,280.00
• CONTRACT AMENDMENT #29 - Malibu, Campus Improvement: $8,000.00
• CONTRACT AMENDMENT #30 - MMHS, EIR lighting study: $4,500.00
• CONTRACT AMENDMENT #32 - MMHS, RWQCB, WDRs: $6,200.00
• CONTRACT AMENDMENT #33 - MMHS HS, Fire Alarm, FCD: $7,315.00
• CONTRACT AMENDMENT #34 - MMHSHS, SWPPP: $5,800.00
• CONTRACT AMENDMENT #36 - MMHS, CDP, Hearing, redesign: $350,000.00
• CONTRACT AMENDMENT #37 - MMHS, Redesign, OWTS Redesign: $444,444.00
• CONTRACT AMENDMENT #38 - MMHS, Pkg Lot Photo Renderings: $44,345.00
• CONTRACT AMENDMENT #39 - MMHS, Wharf and Pkg Lot E Design: $496,000.00
• CONTRACT AMENDMENT #40 - MMHS, Pkg lot/ESHA Light Meter: $14,000.00
• CONTRACT AMENDMENT #41 - MMHS, Bldg E: $193,097.00
• CONTRACT AMENDMENT #42 - MMHS Building E Replacement: $108,500.00
• CONTRACT AMENDMENT #43 - MMHS Building E Exterior Upgrades: $88,454.00
• CONTRACT AMENDMENT #44 - MMHS Native Tree Monitoring Rpt.: $4,500.00
• CONTRACT AMENDMENT #45 - MMHS SWPPP & Waste Water: $158,764.00
• CONTRACT AMENDMENT #46 - MMHS Air Cond. & MDF Mig. Plan: $183,700.00
• CONTRACT AMENDMENT #47 - MMHS Feasibility Std and CDP App: $58,350.00
• CONTRACT AMENDMENT #48 - MMHS Growthpoint Renderings: $6,187.00
• CONTRACT AMENDMENT #49 - MMHS Design Updates and Bid Sets: $462,801.00
• CONTRACT AMENDMENT #50 - MMHS Peer Review - Outdoor Lights: $5,036.50.00
• CONTRACT AMENDMENT #51 - MMHS Traffic Control: $18,510.00
• CONTRACT AMENDMENT #52 - Webster Drop Off /Parking Lot Update: $170,290.00
• CONTRACT AMENDMENT #53 – MMHS Reimbursables: $25,000.00
• CONTRACT AMENDMENT #54 – Webster Elec Reloc and Lighting Conduit: $17,375.00
• CONTRACT AMENDMENT #55 – MMHS IT Office, Onsite Soil Study, Fire Lane: $44,985.00
• CONTRACT AMENDMENT #56 – MMHS Off-Site Permit Requirements: $31,075.00
• CONTRACT AMENDMENT #57 – Webster Hydrology and Rebidding: $20,500.00
• CONTRACT AMENDMENT #58 – Webster CCD to extend AC playground: $7,490.00
• CONTRACT AMENDMENT #59 – MMHS Fiber Optic Infrastructure: $42,830.00
• CONTRACT AMENDMENT #60 – MMHS Extended CA and Scoreboard Replacement: $204,607.00
• CONTRACT AMENDMENT #61 – MMHS Roof Renderings and FF&E: $32,535.00
• CONTRACT AMENDMENT #62 – MMHS Casework and Fire Damage Review: $34,855.00
• CONTRACT AMENDMENT #63 – Webster Winter Canyon Rehab Review: $17,060.00
• CONTRACT AMENDMENT #64 – MMHS Landscape & Irrigation added scope: $6,220.00
• TOTAL CONTRACT AMOUNT: $9,809,312.50                                  

Malibu Stadium Lighting:

• CONTRACT AMENDMENT #31 - MMHS, Stdm Lights, Architect Svcs.: $56,260.00
• CONTRACT AMENDMENT #35 - MMHS, Stdm Lights, Architect Svcs.: $12,795.00
• TOTAL AMOUNT: $69,055.00

This CA will be funded from Program Reserve Shortages.

It is recommended that the Board of Education approve Contract Amendment #65 with HMC Architects for additional architectural and engineering design services for Malibu Middle & High School – Malibu Fire in an amount not to exceed $22,000.00 for a total contract amount of $9,831,312.50.

Contract Amendment #65 will cover the cost to provide on-call post fire long-term storm water management analysis, design, engineering and documentation for the damage to Malibu Middle & High School, Juan Cabrillo Elementary School, and the Malibu Equestrian Park.

Funding Information

• Budgeted: No
• Fund: 25
• Source: Capital Facilities
• Account Number: 25-90100-0-00000-82000-5802-050-1500
• Budget Category: Soft Costs \ Design Services \ Architects

MEASURE BB:

• ORIGINAL CONTRACT AMOUNT - MMHS, Prog./Schematic Design: $961,327
• CONTRACT AMENDMENT #1 - Cabrillo, SDC-IS: $87,995
• CONTRACT AMENDMENT #2 - MMHS, FF&E Standards: $92,400
• CONTRACT AMENDMENT #3 - MMHS, DD/CD/CA: $3,562,894
• CONTRACT AMENDMENT #4 - Pt. Dume/Webster Safety: $157,588
• CONTRACT AMENDMENT #5 - MMHS, Public Meetings/EIR: $25,144
• CONTRACT AMENDMENT #6 - Cabrillo, Safety Project: $10,304
• CONTRACT AMENDMENT #7 - Webster, Parking Safety Project: $62,344
• CONTRACT AMENDMENT #8 - Cabrillo, Septic Study: $21,647
• CONTRACT AMENDMENT #9 - MMHS, Right turn lane study: $68,256
• CONTRACT AMENDMENT #10 - MMHS, Fire protection: $25,991
• CONTRACT AMENDMENT #11 - MMHS, Field renderings: $8,046
• CONTRACT AMENDMENT #12 - MMHS, Wastewater study: $62,037
• CONTRACT AMENDMENT #13 - MMHS, Electrical: $34,428
• CONTRACT AMENDMENT #14 - MMHS, EIR, Traffic, Parking: $372,321
• CONTRACT AMENDMENT #15 - Webster Fire alarm: $9,090
• CONTRACT AMENDMENT #16 - MMHS, Additional Scope: $228,405
• CONTRACT AMENDMENT #17 - Malibu, Parking Lot “A”: $57,340
• CONTRACT AMENDMENT #18 - Cabrillo, Additional scope: $9,690
• CONTRACT AMENDMENT #19 - OWTS, Webster: $57,330
• CONTRACT AMENDMENT #20 - OWTS, Pt. Dume: $57,330.00
• CONTRACT AMENDMENT #21 - MMHS, OWTS Const. Doc’s & CA: $245,375.00
• CONTRACT AMENDMENT #22 - Point Dume, Struct. invest. & design: $19,840.00
• CONTRACT AMENDMENT #23 - MMHS, CDP Exempt. and Waivers: $12,520.00
• CONTRACT AMENDMENT #24 - Cabrillo, DSA submittal Fencing: $3,700.00
• CONTRACT AMENDMENT #25 - MMHS, FA into sep. DSA & Bid Pkg: $69,210.00
• CONTRACT AMENDMENT #26 - MMHS Fence/Gates, Erosion Control: $83,090.00
• CONTRACT AMENDMENT #27 - Cabrillo, Fencing & gate revisions: $7,065.00
• CONTRACT AMENDMENT #28 - Webster, Parking and Drop-Off: $73,280.00
• CONTRACT AMENDMENT #29 - Malibu, Campus Improvement: $8,000.00
• CONTRACT AMENDMENT #30 - MMHS, EIR lighting study: $4,500.00
• CONTRACT AMENDMENT #32 - MMHS, RWQCB, WDRs: $6,200.00
• CONTRACT AMENDMENT #33 - MMHS HS, Fire Alarm, FCD: $7,315.00
• CONTRACT AMENDMENT #34 - MMHSHS, SWPPP: $5,800.00
• CONTRACT AMENDMENT #36 - MMHS, CDP, Hearing, redesign: $350,000.00
• CONTRACT AMENDMENT #37 - MMHS, Redesign, OWTS Redesign: $444,444.00
• CONTRACT AMENDMENT #38 - MMHS, Pkg Lot Photo Renderings: $44,345.00
• CONTRACT AMENDMENT #39 - MMHS, Wharf and Pkg Lot E Design: $496,000.00
• CONTRACT AMENDMENT #40 - MMHS, Pkg lot/ESHA Light Meter: $14,000.00
• CONTRACT AMENDMENT #41 - MMHS, Bldg E: $193,097.00
• CONTRACT AMENDMENT #42 - MMHS Building E Replacement: $108,500.00
• CONTRACT AMENDMENT #43 - MMHS Building E Exterior Upgrades: $88,454.00
• CONTRACT AMENDMENT #44 - MMHS Native Tree Monitoring Rpt.: $4,500.00
• CONTRACT AMENDMENT #45 - MMHS SWPPP & Waste Water: $158,764.00
• CONTRACT AMENDMENT #46 - MMHS Air Cond. & MDF Mig. Plan: $183,700.00
• CONTRACT AMENDMENT #47 - MMHS Feasibility Std and CDP App: $58,350.00
• CONTRACT AMENDMENT #48 - MMHS Growthpoint Renderings: $6,187.00
• CONTRACT AMENDMENT #49 - MMHS Design Updates and Bid Sets: $462,801.00
• CONTRACT AMENDMENT #50 - MMHS Peer Review - Outdoor Lights: $5,036.50.00
• CONTRACT AMENDMENT #51 - MMHS Traffic Control: $18,510.00
• CONTRACT AMENDMENT #52 - Webster Drop Off /Parking Lot Update: $170,290.00
• CONTRACT AMENDMENT #53 – MMHS Reimbursables: $25,000.00
• CONTRACT AMENDMENT #54 – Webster Elec Reloc and Lighting Conduit: $17,375.00
• CONTRACT AMENDMENT #55 – MMHS IT Office, Onsite Soil Study, Fire Lane: $44,985.00
• CONTRACT AMENDMENT #56 – MMHS Off-Site Permit Requirements: $31,075.00
• CONTRACT AMENDMENT #57 – Webster Hydrology and Rebidding: $20,500.00
• CONTRACT AMENDMENT #58 – Webster CCD to extend AC playground: $7,490.00
• CONTRACT AMENDMENT #59 – MMHS Fiber Optic Infrastructure: $42,830.00
• CONTRACT AMENDMENT #60 – MMHS Extended CA and Scoreboard Replacement: $204,607.00
• CONTRACT AMENDMENT #61 – MMHS Roof Renderings and FF&E: $32,535.00
• CONTRACT AMENDMENT #62 – MMHS Casework and Fire Damage Review: $34,855.00
• CONTRACT AMENDMENT #63 – Webster Winter Canyon Rehab Review: $17,060.00
• CONTRACT AMENDMENT #64 – MMHS Landscape & Irrigation added scope: $6,220.00
• CONTRACT AMENDMENT #65 – MMHS Malibu fire Long Term Stormwater Mgmt: $22,000.00
• TOTAL CONTRACT AMOUNT: $9,831,312.50

Malibu Stadium Lighting:

• CONTRACT AMENDMENT #31 - MMHS, Stdm Lights, Architect Svcs.: $56,260.00
• CONTRACT AMENDMENT #35 - MMHS, Stdm Lights, Architect Svcs.: $12,795.00
• TOTAL AMOUNT: $69,055.00

It is recommended that the Board of Education approve Contract Amendment #01 for Malibu Alignment Project – CEQA Consulting Services to Placeworks, in an amount not to exceed $6,400.00 for a total contract amount of $85,152.00.

On July 19, 2018, the Board of Education awarded to Placeworks an agreement for CEQA services for the Malibu Alignment Project in the amount of $78,752.00.

Contract Amendment #01 will cover the cost of additional services related to the continued support in preparation of the City of Malibu’s Coastal Development Permit (CDP).

Tasks Include:

• Bi-weekly team phone call
• Review of and response to City’s comments
• Attendance at Malibu Planning Commission meeting

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90909-0-00000-85000-5802-019-2600
• Budget Category: Soft Costs/Entitlements

MEASURE ES FUNDING:

• Original Agreement: $78,752.00
• Contract Amendment #01 – Additional services CDP: $6,400.00
• Total Contract Amount: $85,152.00

It is recommended that the Board of Education approve Contract Amendment #16 with Sandy Pringle Associates to provide additional Inspector of Record (IOR) services for the Santa Monica High School – Discovery Building Project – Installation of Shoring in an amount not to exceed $19,220.00 for a total contract amount of $420,128.48.

Inspector of Record IOR inspection services are required for the installation of the shoring, tie backs and bulk excavation for the Discovery Building. This work is being done as part of the preliminary phase of the project. Sandy Pringle and Associates has submitted a “not to exceed” proposal to conduct the additional, necessary inspection services that are required.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs\Tests & Inspections\IOR

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT - Roosevelt & Webster – WFP: $32,968.00
• CONTRACT AMENDMENT #01 – Malibu FIG – WFP: $53,256.00
• CONTRACT AMENDMENT #02 – SAMOHI – Sealy Field: $49,818.00                                         
• CONTRACT AMENDMENT #03 – Lincoln MS – Track & Field: $49,818.00
• CONTRACT AMENDMENT #04 – Webster ES – WFP: $31,000.00  
• CONTRACT AMENDMENT #05 – Samohi – Pico and BB Stairway: $3,610
• CONTRACT AMENDMENT #06 – Samohi – Interim Repairs & stairs: $3,400
• CONTRACT AMENDMENT #07 – Samohi – Discovery; Interim Housing & duct bank: $10,830
• CONTRACT AMENDMENT #08 – Samohi – Campus HVAC $16,529.20
• CONTRACT AMENDMENT #09 – Samohi – Demo $81,176.00
• CONTRACT AMENDMENT #10 – Lincoln MS – Track & Field: $5,573.80
• CONTRACT AMENDMENT #11 – Samohi – Discovery Bldg. (Utility Bldg.): $5,766.00
• CONTRACT AMENDMENT #12 – Samohi – Olympic Spur: $31,232.50
• CONTRACT AMENDMENT #13 – Roosevelt & Webster – WFP: $10,062.88
• CONTRACT AMENDMENT #14 – Malibu FIG – WFPD: $13,465.60
• CONTRACT AMENDMENT #15 – Lincoln MS – Track & Field: $2,402.50
• CONTRACT AMENDMENT #16 – Samohi – Discovery Bldg. (Prelim Services): $19,220.00
• TOTAL CONTRACT AMOUNT: $420,128.48

It is recommended that the Board of Education approve Change Order #03 with The Nazerian Group for the Point Dume Elementary School – Window, Paint, Floors & Doors, HVAC & Fire Alarm Project Project in an amount of $62,922.98 for a total contract amount of $3,679,742.03 and 0 days of schedule impact.

On March 01, 2018 the Santa Monica Malibu Unified School District’s Board of Education

awarded to The Nazerian Group the construction contract for the Point Dume Elementary School – Window, Paint, Floros & Doors, HVAC & Fire Alarm Project Project in the amount of $3,333,123.00. Notice to proceed was given on March 21, 2018.

The changes for this Change Order #03 include: Paint back of stage in Auditorium Building C; Patch and repair wall at the back of the existing wooden base in 20 classrooms; Abate and remove deteriorated drywall on the north side of room D12; Install access panels in restroom  in building C ceilings to install Fire Alarm Linear wire Heat Detection; Cut temporary holes for the installation of linear wire heat detection in the library ceiling; Re-frame the hard lid ceilings in restrooms C124, C123 and C129; Re-Work the existing furnace flues to go around the new AC vcooling coils in 17 classrooms; Re-work the HVAC refrigerant lines up and over the roofs to the condenser farms and re-plumb the waste and water lines to the Auditorium drinking fountain.

This Change Order No. #03 is necessary to reimburse The Nazerian Group for the added cost of Constructing Point Dume Elementary School – PFD+HVAC+FA project.

Change Order No. #03 includes a 0 day increase to the contract time and funding is from Measure ES.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-6200-019-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-118307

MEASURE ES FUNDING

• Original Contract: $3,333,123.00
• Change Order #01: $207,891.06
• Change Order #02: $75,804.99
• Change Order #03: $62,922.98
• TOTAL CONTRACT AMOUNT: $3,679,742.03

It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments.

Unless otherwise noted, all items are included in the 2018-2019 approved budget.

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules.

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the Board of Education approve an increase in FTEs (1.25 FTE), as indicated below in order to meet IEP requirements and student needs for the 2018-2019 school year.

The 2018-2019 budget will be adjusted $18,468 for salary and benefits.

• ParaEducator 3 - new position/5 hours (0.625 FTE) - McKinley Elementary
• ParaEducator 3 - new position/5 hours (0.625 FTE) - Franklin Elementary

It is recommended that the Board of Education enter into a Student Teaching Agreement between California State University, Northridge and the Santa Monica-Malibu Unified School District.

The District participates with university teacher training institutions in providing classroom teaching and school counseling situations under the supervision of a master teacher.

• INSTITUTION: Cal State Northridge
• EFFECTIVE: Continuous, beginning July 1, 2019
• PAYMENT: The University shall pay the District $25.00 per semester unit per Master Teacher; not to exceed 40 semester units per fiscal year.

It is recommended that the core instructional materials listed below be adopted for the Santa Monica-Malibu Unified School District.

Background: The History-Social Science Framework for California Public Schools on July 14, 2016. The course descriptions were completely rewritten to reflect the inclusionary objectives of the State Board of Education (SBE) and the California Department of Education (CDE) (e.g. the FAIR Act (enacted January, 2012). 

The guiding principle of the History-Social Science Framework is a focus on student inquiry and engaged, civic-minded students. Additionally, the framework emphasizes the need for literacy and language instruction across content.

The CDE released a list of approved instructional materials in November, 2017. Over the past year, History-Social Science teachers from across our three high schools engaged in a vetting process, which included two (eight-week) pilots of two of the most promising instructional materials/programs. As a result of this process, the teachers recommend the adoption of the instructional materials listed below for World History, U.S. History, Government and Economic courses. 

SMMUSD allocates approximately $1.2 million annually to adopt new instructional materials per the CDE adoption cycle. 

California Social Sciences High School – 8 YR W/ Digital Courseware license

World History: The Modern Era (California edition)  ISBN: 9780328986903 Bundle: Student Edition, Realize Digital Courseware 8-year License, Reading and Note Taking Study Guide 8-year subscription, Reading & Writing Notepad: Inquiry Companion 8-year subscription, Teacher’s Edition and Answer Key.

United States History: The Twentieth Century (California edition) ISBN: 9780328986910 Bundle: Student Edition, Realize Digital courseware 8-year License, Reading and Note Taking Study Guide 8-year subscription, Reading & writing Notepad: Inquiry Companion 8-year subscription, Teacher’s Edition and Answer Key.

Magruder’s American Government (California edition) ISBN: 9780328987115 Bundle: Student Edition, Realize Digital Courseware 8-year License, Reading and Note Taking Study Guide 8-year subscription, Reading & Writing Notepad: Inquiry Companion 8-year subscription, Teacher’s Edition and Answer Key.

Economics: Principles in Action (California edition) ISBN: 9780328987023 Bundle: Student Edition, Realize Digital Courseware 8-year License, Reading and Note Taking Study guide 8-year subscription, Reading & Writing Notepad: Inquiry Companion 8-year subscription, Teacher’s Edition and Answer Key.

Adoption requested by the History Department staff at Santa Monica, Malibu, and Olympic High Schools.

In accordance with the Board of Education policy, the textbook(s) listed will be on public display for the next two weeks in the Educational Services Department at 1630-17^th Street, Santa Monica, CA 90404

The History-Social Studies Instructional Materials presentation and FAIR Act information provided by the publisher, are attached. 

Staff anticipates that this item will require a total of 40 minutes, with 30 minutes for the staff presentation and 10 minutes for board member questions.comments.

The purpose of this item is to provide the Board of Education an opportunity to discuss and give direction to staff regarding the adoption of the Education Specification Plan.

The districtwide Educational Specifications were developed through a comprehensive, year-long process that engaged district leadership, educational leadership, teachers, staff, user groups, M&O, students and community, to arrive at an informed and well represented set of goals and objectives for the design of future learning environments at Santa Monica-Malibu Unified School District.

This process was overseen by an Educational Specifications Steering Committee, comprised of educators and leadership, focused on defining the district vision for future learning and the environments that support that vision. The district approach to educational delivery has continued to evolve over time to incorporate technology as a tool for instruction, to address learning modalities that develop 21st century skills, and to meet state testing requirements. This district model for future learning will be centered on a project based learning approach that will expand and further instructional strategies currently in place within the district, and will address future learning that is flexible and adaptable, and project centered in its delivery.

This approach, combined with new learning tools and resources, will require a shift from instructional design of the past that was defined by a traditional teacher-at-the-front-of-the-classroom style of learning, to one that provides for rotational learning within the classroom, incorporating a variety of project based learning experiences that allow for individualized, small group, and large group instruction to occur simultaneously. In addition, new resource spaces will provide for project based learning that may be led by same grade instructional teams and that are provided with additional resources outside the classroom for larger project based exercises. All spaces will require enhanced flexibility, mobility and access to technology and resources in real-time, where instructors and students may shift seamlessly between programs and instructional opportunities.

This robust learning model is intended to bring 21st century learning to the forefront of the SMMUSD approach and to nurture students that are equipped with knowledge and skills that prepare them for jobs of the future.

As the district begins the process of evaluating and prioritizing future new construction and modernization projects, the educational specifications will be utilized to define the specific types of learning environments that provide the flexibility and resources to meet the requirements of a new project based approach to learning and instruction.

The educational specifications are intended to provide both a planning guide, and instructional design model for future modernization and new construction work. For the planning component a “model school” criteria has been developed for elementary and middle schools to establish a pathway forward that addresses equity and parity among all district schools.

Staff anticipates that this item will require a total of 60 minutes, with 30 minutes for the staff report and 30 minutes for board member questions/comments. 

This discussion item will allow the Board of Education the opportunity to discuss and provide feedback on the 2018-19 draft charges for the District Advisory Committees (DACs).  

As per AR 1220, relating to DACs: "After consulting with the committee, the co-chairpersons and Board liaison(s) shall draft the committee’s goals and/or deliverables for the school year and submit the goals and/or deliverables for approval by the Board of Education no later than the end of October.  The goals and/or deliverables shall align with and support the District’s central focus on Excellence through Equity.

The board will be providing feedback on draft charges (attached) for the following DACs:

• Intercultural Excellence & Equity (IEE) (postponed from 9/20/18)

As per AR 1220 related to DACs: "The co-chairpersons shall provide the Board of Education with an update regarding the process of meeting these goals and/or deliverables in an informational item to the Board at a regular meeting no later than February each year.  No later than June of each year, the committee shall make an End-of-Year report to the Board of Education regarding the achievement of its goals and/or deliverables.”

The charges for the other DACs were discussed on September 20 and are under Consent for approval in this agenda. 

It is recommended that the Board of Education hold a public hearing on the matter of the Measure R parcel tax to allow for public input on whether the priority programs to be supported by Funding Measure revenues should be modified in the Proposed Annual Plan.  

Proposed Annual Plan: Section 5.B., ACCOUNTABILITY, PLANNING, PUBLIC INFORMATION, AND COMPLIANCE REVIEW PROVISIONS-Annual Plan, requires that an expenditure plan shall be developed annually for the succeeding fiscal year that will recommend expenditures of the tax proceeds, consistent with the intent of the Funding Measure.  It further states that “The Proposed Annual Plan shall be presented for Board action each fiscal year in conjunction with the District’s annual budget adoption process for the subsequent fiscal year. To facilitate public discussion, the Proposed Annual Plan shall be made available for public review ninety (90) calendar days prior to Board adoption of its annual budget.”  The Plan has been available for public review on the District’s website and in the Office of the Superintendent since March 18, 2019.

The hearing is scheduled for April 3, 2019.

Public Comment Process: Section 5.C. provides that “No fewer than 60 calendar days before the Board acts on the annual budget for the subsequent fiscal year, the Board shall hold a noticed public hearing on the Proposed Annual Plan in order to allow for public input on whether the priority programs to be supported by Fund Measure revenues should be modified.  No fewer than 30 calendar days before the Board acts on the annual budget for the subsequent fiscal year, the Proposed Annual Plan and the findings from the public hearing shall be reviewed by the Independent Citizens Oversight Committee which shall forward its recommendations to the Board.”  It also states that “Members of the public may comment on the plans, reports, and conditions of the Funding Measure during the public comment period of any meeting of the Independent Citizens Oversight Committee or any meeting of the Board.” 

It is recommended that the Board of Education direct the Superintendent to send letters in support of AB 39 (Muratsuchi, D-Torrance), AR 428 (Medina et. al., D-Riverside), and AB 1303 (O’Donnell, D-Long Beach) to SMMUSD’s state representatives and Governor Newsom. 

Schools for Sound Finance (SF)² is requesting that school districts across California send letters in support of these proposals.  In late March, the (SF)² board took support positions on several measures moving through the legislative process: 

• Assembly Bill (AB) 39 (Muratsuchi, D-Torrance) would increase Local Control Funding Formula (LCFF) funding targets to address districts’ fixed cost needs and to set forth goals for California to attain, at the very least, the national average in per pupil funding – this will propel some community-funded districts into state-funded status and close the funding gap between the two types of districts.

• AB 428 (Medina et. al., D-Riverside) would increase funding for special education by 1) establishing a “high-cost service allowance” to better support SELPAs that serve more severely disabled students such as those with traumatic brain injuries or multiple disabilities; 2) recalculating how funds are earmarked to serve early learners who have been identified with a disability; and 3) broadening the number of SELPAs that receive a funding equalization adjustment

• AB 1303 (O’Donnell, D-Long Beach) would increase career technical education funding to $450 million – this would benefit all types of districts.

Schools for Sound Finance (SF)² an organization of community-funded California school districts committed to providing world class education for all students, a purpose best accomplished through adequate and stable funding.  (SF)² also serves as a broad-based forum for discussion of critical issues for California public education, in addition to its special focus on funding.  (SF)² achieves its goals through effective communication and advocacy on behalf of the interests of members, while attending to the need for a high quality education for all California’s students.

It is recommended that the supplemental textbooks listed below be adopted for the Santa Monica-Malibu Unified School District.  

In accordance with the Board of Education policy, the supplemental textbooks listed below will be on public display for the next two weeks in the Educational Services Department at 1630 17th Street, Santa Monica, CA 90404.

• The Best We Could Do, by Thi Bui, for Santa Monica High School summer reading 2019.  Adoption requested by Gilda De La Cruz, English Teacher and Summer Reading Committee Coordinator. 

Attached is a copy of the Quarterly Report on Williams Uniform Complaints.  It is required that the information be reported publicly at a Board Meeting.

The attachment was updated on 4/2/19.

To comply with BP 5145.9 - Hate-Motivated Behavior, this item is to come before the Board as an information item each quarter.  This report includes reports from January 1, 2019- March 31, 2019 (3rd Quarter).

Quarter covered by this report:

• 1^st     Quarter - July 1 to September 30 (Reporting in October)
• 2^nd     Quarter - October 1 to December 31 (Reporting in January)
• 3^rd      Quarter - January 1 to March 31 (Reporting in April)
• 4^th      Quarter - April 1 to June 30 (Reporting in July)

Reports:

• No reports were filed during the quarter indicated.
• Reports were filed at the schools or district offices listed in the report
• School Site: Will Rogers Elementary
• Number of Reports: 1
• Determined to be Harassment: Yes
• Resolution: During a discussion of religion a student made an anti-Semitic comment to another student.  Immediately following the incident was reported, the school investigated, including speaking to and collecting written statements from all students involved. Both sets of parents were notified and conferenced with.  Follow up lessons were taught in classrooms and restorative justice was implemented.  Monitoring and support is ongoing.

To comply with BP 5145.10 Disability Harassment this item is to come before the Board as an information item each quarter. This report includes reports from January 1, 2019 – March 31, 2019 (3rd Quarter).

Quarter covered by this report:

• 1^st     Quarter - July 1 to September 30 (Reporting in October)
• 2^nd     Quarter - October 1 to December 31 (Reporting in January)
• 3^rd      Quarter - January 1 to March 31 (Reporting in April)
• 4^th      Quarter - April 1 to June 30 (Reporting in July)

Reports:

• No reports were filed during the quarter indicated.
• Reports were filed at the schools or district offices listed in the report

This meeting will adjourn to a regular meeting scheduled for Thursday, May 2, 2019, at 5:30 p.m. in the Malibu City Council Chambers: 23825 Stuart Ranch Road, Malibu, CA.